Logistics Planning
Once you have submitted your signed contract and deposit, we will send an email
introducing you to your new primary contact, the NatureBridge Operations Manager.
Typically, our Operations Manager will contact you about a month before the event to finalize
your event plan. However, once introduced, you are welcome to contact the Operations
Manager with questions at any time.
Please note that we purchase our food as needed. As an environmental education center,
we teach the importance of leaving low or zero food waste. Therefore, forecasting an
accurate participant headcount as early in the reservation process as possible is
important and appreciated.
Arrival Event Details
Guest Check In
NatureBridge provides a host who will be onsite during the entire event. This person will
be your primary contact during the event and is a liaison to kitchen and facility sta. The
host will greet you and orient you to the campus. However, it is the responsibility of the
conference or event organizer to greet and check in guests and (for overnight groups)
assign rooms. We will let you know which specific cabins are available for your guests, and
provide you with a campus map and a cabin assignment sheet to help think through these
arrangements.
Meeting Space
We will assign appropriate meeting space to accommodate your group size. Please note
that there may be other programs or events happening on campus. We ask that groups are
respectful of the shared environment. During the planning process with our Operations
Manager, you can communicate your meeting room set up needs. Our sta can set up the
room in your desired format prior to your arrival day. Please be prepared to bring your own
stands, easels, tape or stick pins.
Meals
We provide lunch for single day programs, two meals for one night of stay (dinner and
breakfast) and three meals per each overnight stay for multi-night programs, plus snacks.
Our dinner and breakfast meals are served buet-style inside the Rosemary Inn’s Dining
Room. Most lunches are sack lunches, which include sandwich fixings, sides, and dessert.
Our Operations Manager will be available to discuss any dietary restrictions during the
planning process. Please let your guests know that they will be responsible for bussing
their own dishes after each meal.
naturebridge.org/olympicconference FAQ Organizers Rev. January 25, 2022