Information for Conference Organizers
Welcome to NatureBridge in Olympic National Park
Located a few hours west of Seattle on the beautiful Olympic Peninsula, NatureBridge is a
nonprofit organization dedicated to connecting youth to the natural world. Our primary focus
is hands-on environmental science programs, which we oer to more than 600 schools and
30,000 students each year across our various locations. Revenue generated from conferences
and retreats helps provide scholarships for school groups that would not otherwise be able to
participate in a NatureBridge experience. When you choose our location for your event, you
are supporting our mission and our dedication to providing programs to youth from all
communities. Thank you!
Pre-arrival payment and planning
Contract and Payments
As the conference or event organizer, you contract with NatureBridge for meals, lodging and
event space. A signed contract is due within seven business days of the date on which it
was mailed to your group, or as otherwise specified on the invoice.
We require a 25% non-refundable deposit to confirm the reservation. The remaining
payment is due 30 days prior to your conference or event. Please refer to the contract for
more detailed requirements and legal obligations. Contracts and payments should be
remitted to our national oce in California:
NatureBridge
attn: Kathy McGonigle
1033 Fort Cronkhite
Sausalito, CA 94965
Email: kmcgonigle@naturebridge.org
Insurance
We require all conference & event groups to provide proof of Additionally Insured Liability
Insurance. It must be in the minimum amount of $1 million, and obtained through your
current auto, renters, or homeowner’s insurance company (or there are Insurance Service
Companies available on the web). There may be additional requirements for youth groups.
Please refer to your contract for additional specific details and requirements.
You MUST HAVE this insurance before hosting your event on our campus! Proof of
insurance should be sent to the same National Oce address listed under the Contracts
and Payments section above by 30 days prior to your arrival date.
naturebridge.org/olympicconference FAQ Organizers Rev. January 25, 2022
Logistics Planning
Once you have submitted your signed contract and deposit, we will send an email
introducing you to your new primary contact, the NatureBridge Operations Manager.
Typically, our Operations Manager will contact you about a month before the event to finalize
your event plan. However, once introduced, you are welcome to contact the Operations
Manager with questions at any time.
Please note that we purchase our food as needed. As an environmental education center,
we teach the importance of leaving low or zero food waste. Therefore, forecasting an
accurate participant headcount as early in the reservation process as possible is
important and appreciated.
Arrival Event Details
Guest Check In
NatureBridge provides a host who will be onsite during the entire event. This person will
be your primary contact during the event and is a liaison to kitchen and facility sta. The
host will greet you and orient you to the campus. However, it is the responsibility of the
conference or event organizer to greet and check in guests and (for overnight groups)
assign rooms. We will let you know which specific cabins are available for your guests, and
provide you with a campus map and a cabin assignment sheet to help think through these
arrangements.
Meeting Space
We will assign appropriate meeting space to accommodate your group size. Please note
that there may be other programs or events happening on campus. We ask that groups are
respectful of the shared environment. During the planning process with our Operations
Manager, you can communicate your meeting room set up needs. Our sta can set up the
room in your desired format prior to your arrival day. Please be prepared to bring your own
stands, easels, tape or stick pins.
Meals
We provide lunch for single day programs, two meals for one night of stay (dinner and
breakfast) and three meals per each overnight stay for multi-night programs, plus snacks.
Our dinner and breakfast meals are served buet-style inside the Rosemary Inn’s Dining
Room. Most lunches are sack lunches, which include sandwich fixings, sides, and dessert.
Our Operations Manager will be available to discuss any dietary restrictions during the
planning process. Please let your guests know that they will be responsible for bussing
their own dishes after each meal.
naturebridge.org/olympicconference FAQ Organizers Rev. January 25, 2022
Alcohol
No alcohol is permitted when student groups are on campus. Please check with the
Operations Manager to determine whether student groups will be on campus during your
conference or event. Our neighbor, Lake Crescent Lodge, is open from late April through
November, and has a full bar available to the public.
Lodging
Between our standard dormitory style cabins and our historic cabins, we have enough
lodging on campus for approximately 230 people (if all beds are used). Standard cabins have
three bunk beds per room. Typically, we assign cabins based on triple occupancy of rooms
(one person per bunk bed).
A linens package is available for an extra fee. The package includes one of the following for
each member of your group: flat sheet, fitted sheet, pillowcase, pillow, comforter/sleeping
bag and a bath towel. These will be supplied to each room, although individual participants
are responsible for making their own beds.
You are responsible for assigning guests to specific rooms. Please be sure to let them know
that they are responsible for keeping their rooms neat and clean during their stay. We will
clean shared spaces daily, but do not typically clean bunk rooms or bathrooms inside the
cabins until guests depart and we are preparing for the next visitors.
We do not provide individual room keys for guests. If guests are concerned about their
personal eects or valuables, they should plan to lock them in their car. We are not
responsible for the safety of their valuables.
Camping - Tents and RV’s
Olympic National Park allows camping in designated areas only. Our campus is not a
designated camping area, so you cannot park tents or RV’s on campus or in the parking area.
The closest campgrounds are Fairholme Campground (approximately six – eight miles west
of campus on Hwy 101) and Log Cabin Resort campground (approximately eight miles from
campus on East Beach Road.)
Pets
Our campus does not allow pets in any of the buildings. Dogs can be on leash on our
campus and on certain designated trails, but none of the major trails.
naturebridge.org/olympicconference FAQ Organizers Rev. January 25, 2022