Recommendations for the Provision of Court Reporting Services in Florida’s Trial Courts
TOPIC STANDARDS OF OPERATION BEST PRACTICES
Transcript Production
Transcripts may only be produced by
employee or contract court reporters and
transcriptionists approved by the court in
accordance with rule 2.535, Florida Rules of
Judicial Administration.
All persons approved by the court to
perform court reporting transcription
services shall comply with all applicable
court rules and standards established by the
State Court System and the chief judge of
the circuit.
All judicial circuits shall codify protocols for
transcript production in accordance with
court rule and standards established by the
State Court System. These protocols shall
include, but are not limited to: procedures
preventing transcription of off-the-record
discussions, sidebar conferences, and
attorney-client conversations; the court’s
process for approving transcription services;
and certification of the transcript for
correctness.
Judicial circuits shall enter an
administrative order developing and
implementing a circuit-wide plan for court
reporting in all trials in which the state
seeks the death penalty and in capital post-
conviction proceedings in accordance with
rule 2.535, Florida Rules of Judicial
Administration.
All persons approved by the court to
perform court reporting transcription
services shall give priority to capital cases in
the production of transcripts.
Judicial circuits shall prohibit the “loaning
out” of stenographic notes in capital cases to
ensure the court reporter has immediate
access to the notes for production of the
transcript.
Judges shall give immediate instruction to
the court reporter to begin transcription
upon the return of the verdict in capital
cases and immediately initiate an order
approving the production of the transcript
(if applicable).
Judicial circuits shall incorporate
requirements related to expedited transcript
requests in court reporting service contracts.
Judicial circuits shall specify consequences
for contractors who fail to meet expedited
transcript requirements in court reporting
service contracts.
Judicial circuits shall encourage collegiality
between all persons involved in expediting
transcripts for capital cases.
Judicial circuits shall collaborate with
appellate courts regarding the oversight and
management of the court reporting process,
with particular emphasis on the production
of transcripts for capital, dependency, and
termination of parental rights cases.
When requested, judicial circuits may
provide a transcript for: appellate review,
other purposes in which a transcript is
considered a necessity by the court in the
best interest of justice, or if an audio/video
file is unavailable. A copy of the
audio/video file, if available, shall be
provided for all other purposes to the extent
allowable under court rule.
_____________________________________________________________________________________________
Commission on Trial Court Performance and Accountability October 2007 Page 69