PROJECT MANAGEMENT METHODOLOGY - JUNE 2016 27
Enterprise Systems Project Communication Plan
The Project Communication plan is created by the project lead with the project team early in project. It is used to designate who and how the
team will communicate important information during the project. It should include project status, meetings, issues, deliverables access, and
design/document reviews. It is recommended that this plan is completed prior to the execution process of the project. The following is a list of
communication activities to consider. Your plan should not be limited to these examples.
hat
ho / Target Purpose
hen / Frequenc
ype / Method
Project Kick-off
Meeting
ll stakeholders.
he main goal of the project kick-off meeting is
to familiarize the project team with the project,
review the project charter and receive buy-in
from all project participants. The change
management process is reviewed, training on
project management software occurs and project
process and expectations are discussed. Future
meetings can be scheduled and discussed.
Meeting minutes will be documented in
Confluence.
t the end of Project Initiation and
beginning of Project Planning.
Meeting
Status Meeting Entire project team.
o review detailed plans:
Tasks, Assignments, Action items, Change
Requests
Regularly Scheduled meeting.
Weekly is recommended for entire
team.
Meeting with standardized agenda and
minutes lead by the project lead.
Project Sponsors
Meetings
Sponsor(s) and Project
Manager
Update Sponsor(s) on status and discuss critical
issues. Seek approval for changes to Project Plan.
Regularly scheduled.
Recommended biweekly or
monthly. It can be scheduled as
needed when issues cannot be
resolved or changes need to be
discussed.
Meeting
Leadership and Advisory
Group)
Create beta testers
group
argeted application
users
Invite specific key application users on campus to
participate in the development of the application.
Regularly scheduled meeting to
present the product changes, have
users test and receive feedback.
Meeting
Develop Use Cases Users of application Construct use cases with the application users to
help ensure that requirements are correct and
testing processes can be developed
s needed during the project to
help refine requirements and ensure
nothing is missing
Meeting