Transmission & Transportation for DOD Training
except in two instances: (1) Most foreign governments waive the receipt requirement for their
restricted information; and (2) Transmissions of classified information to a foreign government by
Information Technology, or IT, and communications systems meeting the requirements of the DODM
5200.01, Volume 3 shall, at a minimum, be audited to ensure that the intended recipient receives the
information. The audit procedures for verifying receipt shall be commensurate with those specified in
DOD Instruction 8500.01. The receipts serve two important purposes. First, they document the
transfer of security jurisdiction between the governments. Second, they alert the recipient
government that the information or material has been transferred, and that it is responsible for
protecting the information or material in compliance with the pertinent security or program
agreement or arrangement.
Let’s look more closely at procedures for double-wrapping and keeping track of classified materials
that are small enough to fit in an envelope or a small parcel.
Term and Definition
Opaque layers: The requirement for opaque wrapping means the wrapping
material must prevent visual observation of the material inside.
Applying Packaging Concepts
Envelopes and Small Parcels: Inner Wrapper
Inner wrappers provide the first layer of protection for classified information being transmitted or
transported, but if classified text comes in direct contact with the inner wrapper, there is a risk of
exposure through image transfer or the surreptitious use of technology that can render the wrapper
translucent.
You can prevent classified text from coming in contact with the inner wrapper by placing something
between the document and the envelope or by folding the document in on itself. It is important to
mark the inner wrapper properly because at some government activities and DOD contractor
facilities, the outer wrapper may be removed by someone other than the intended recipient.
Inner wrapper markings must include the receiving government activity or cleared contractor mailing
address and the sender’s return address. The inner envelope may have an attention line with a
person’s name. Make sure the mailing address is legible so the classified material is not delivered into
the wrong hands! To facilitate timely delivery, it is recommended the inner wrappers include the
name or office symbol of the intended recipient.
Note, however, classified information intended only for U.S. elements of international staffs or other
organizations must be addressed specifically to those elements. The inner wrapper must also be
labeled with the highest classification level of the contents, and any special markings, such as
Restricted Data or NATO. It is recommended these markings appear on all sides of the inner wrapper.
DODM 5200.01, Volume 3, Appendix to Enclosure 4, DOD Information Security Program, addresses
the subject of receipts for classified information during transmission and transportation. It is
recognized that receipt systems may be prescribed in most situations by heads of the DOD
Components when transferring classified to foreign governments. The receipts serve two important
purposes. First, they document the transfer of security jurisdiction between the governments.
Second, they alert the recipient government that the information or material has been transferred,
and that it is responsible for protecting the information or material in compliance with the pertinent
security or program agreement.
Center for Development of Security Excellence