An email to book a hotel

Writing: A1

Learn how to write an email to book a hotel to practise and improve your writing skills.

Before reading

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation task

Match the definitions (a–f) with the vocabulary (1–6).

Vocabulary Definition

1. …… to confirm

2. …… to reserve a room

3. …… to let someone know

4. …… an iron

5. …… a promotional code

6. …… an accessible room

a. to book a room

b. a room that is designed to be easy to use, for example

if you use a wheelchair

c. a special number or password that reduces the price or

increases service levels

d. to say something is definitely true or going to happen

e. to tell someone

f. a metal object used to make clothes flat and smooth

Reading text: An email to book a hotel

To: info@ascot-hotel.co.uk

From: David Mathews

Subject: Booking 2 nights next week

Dear Ascot Hotel,

I would like to reserve an accessible single room for two nights with breakfast on the 22 and

23 of April. Could I have a quiet room with a view if possible, please?

I will arrive at about 10 p.m. and I have an early meeting the next morning, so please could

you leave an iron and ironing board in the room?

I have a promotional code (MH2219). Please can you confirm that it is £80 per night with

breakfast included?

Please could you confirm the booking? Let me know if you need any further information.

Many thanks.

With kind regards,

David Mathews

……………………………………………………………………………………………

Tips

1. When writing an email to a hotel, you can start with Hello or Dear (hotel name).

2. Say clearly the dates you want, the room type and whether you want breakfast or not.

3. Don’t forget to mention any additional information or special requests.

4. Ask them to confirm your booking. Give them your phone number if you prefer to be

contacted that way.

Tasks

Task 1

Are the sentences true or false?

Answer

1. David is travelling alone.

2. The hotel price for David is lower than usual.

3. David wants to iron his business clothes before his meeting the next

morning.

4. The hotel costs £80 for two nights including breakfast.

5. In your email, you should say exactly which dates you want to stay in the

hotel.

6. It’s best to make special requests when you arrive at the hotel.

True

False

Task 2

Put the words in order to make sentences.

1. a double room reserve I would like for four nights, please. to

2. if possible. room I would with a view like a

3. I leave don’t need so I will very early breakfast.

4. a bath, please? I Could a room have with

5. to use a promotional code. would like I

6. you confirm the price? Please could

Task 3

Complete the sentences with words from the box.

to will appreciate

would you let

1. I would like ……………………………… reserve a double room.

2. I ……………………………… like a quiet room, please.

3. I ……………………………… arrive at about 6 p.m.

4. Please can ……………………………… confirm the price?

5. I would ……………………………… it if you could confirm the booking.

6. Please ……………………………… me know if you need any further information.

Discussion

What things do you ask for when you book a hotel room?

Answers

Preparation task

1. d

2. a

3. e

4. f

5. c

6. b

Task 1

1. True

2. True

3. True

4. False

5. True

6. False

Task 2

1. I would like to reserve a double room for four nights, please.

2. I would like a room with a view if possible.

3. I will leave very early so I don’t need breakfast.

4. Could I have a room with a bath, please?

5. I would like to use a promotional code.

6. Please could you confirm the price?

Task 3

1. to

2. would

3. will

4. you

5. appreciate

6. let