FloridaTeacherClassroomSupplyAssistanceProgramFunds
HowtoSubmitaReceipt
Beforesubmitting,pleaseprepareyourreceiptsusingthefollowingguidelines:
Signanddateallreceipts.
Allreceiptsmustbedetailed.Ifthereceiptitemsringupwithagenericcodeorifitisafooditem,writethe
itemsonthereceipt.Allfooditemsrequireanexplanationonhowtheitemwillbeusedintheclassroom.
Receiptscanbescannedandsavedtoyourcomputerasoneofthefollowingfiletypes:PDF,JPG,DOC.PLEASE
NOTE:MultiplereceiptsmaybecombinedanduploadedintoEmployeeSelfServiceasonedocument.
Ifusingthecopieratyourschool,youcanscanthereceiptsdirectlytoyouremail.Thedocument(s)attachedto
theemail(nottheemailitself)mustbesavedtoyourcomputerasPDFdocument(s)forimportingintothe
ExpenseReportsmoduleofEmployeeSelfService.
Tosubmitaclaim,completethefollowingsteps:
1. UsingSafari,FirefoxorInternetExplorer,gototheDistricthomepage:www.pasco.k12.fl.us,underHELPFULLINKS,
clickon“EmployeeSelfService”locatedunderPAGES,orbygoingtomyPascoConnect:
https://launchpad.classlink.com/dsbpc.
2. LogintoEmployeeSelfService.YourusernameisthefirstpartofyourDistrictissuedemailaddress(i.e.tjones).
YourpasswordisyourpreviouslyestablishedmyPascoConnectorEmployeeSelfServicepassword.Ifyouhavenot
createdapasswordorhaveforgottenyourpassword,pleasegoto:https://mss.pasco.k12.fl.us/ESSforinstructions.
Forassistancewithpasswordissues,pleaseemailmunishelp@pasco.k12.fl.us.
3. ClickonEmployeeSelf‐Service.The“WelcometoEmployeeSelfService”pageopens.Clickon“ExpenseReports.”
Employee’s Name
4. Clickon“Addclaim”fromthemenu.
5. Fillinthefollowinginformationinthefieldsmarkedwithanasterisk:
Claimtype:WilldefaulttoTeacherLeadProgramReceipts
Department:Searchandselectyourschool’snameusingthedropdownarrow
Description:Enterthetypeofitemspurchased
Startdate:Thedateyouareenteringyourclaim
Starttime:Nodatainthisfield
Enddate:Thedateyouareenteringyourclaim
Endtime:Nodatainthisfield.
Click“Continue”
6. Clickon“Unitexpenses,”thenclickon“Addanexpense.”
7. CompletethefollowingfieldswithinExpenseinformation(repeatthisstepifyouhavemultiplereceipts):
Expensetype:WilldefaulttoTeacherReceipts
Amount:Enter1@(totalamountofeligibleitemspurchased)
Dateincurred:Dateofpurchase
Comments:Enterthenameoflocationwhereyoupurchasedtheitem(s)
ClickOn“Saveexpense”
8. Completethefollowingstepstouploadreceipts:
Clickon“Attachdocumentation”thenclickon“Browse.”
Selecttheappropriatescannedreceipt(s)thathavebeensavedtoyourcomputertoattachforyourexpense(s).
Oncethereceipthasbeensuccessfullyuploaded,thedocumentnamewillappearunderthe“Attach
documentation”field.
PLEASENOTE:Anacceptablereceiptforuploadmustmeetthefollowingrequirements:
TheENTIRERECEIPTincludingthevendorname,receiptdate,receipttotalmustbevisible.Handwritten
receiptsarenotacceptable.
Youmayuseyourphonetocapturetheimageofyourreceipt(s).ALLCAPTUREDIMAGESMUSTBE
LEGIBLETOBEACCEPTED.Claimswillberejectedifthereceiptimageisbackward,and/orifitisblurry
and/ornotvisibletothenakedeye.
9. Ifyouarefinishedattachingreceiptsandarereadytosubmittheclaim,pleasecompletethefollowingsteps.Ifyou
arenotreadytosubmit,skiptoStep10“SaveforLaterOption”.
Select“Review”
Verifythattheinformationisaccurate,thenselect“SubmitClaim”

Whentheclaimhasbeensuccessfullysubmitted,youwillreceiveaConfirmationandaclaimnumber.

TheclaimwillbelistedontheExpenseReportssummarypagewithastatusof“Created”
10.SaveForLaterOption:(Skipthisstepifyouhavealreadysubmittedyourreceipts)
Ifyouwillneedtouploadadditionalreceipt(s)atalatertime,selectthe“SaveforLater”option.Theclaimwillbe
savedwiththestatusof“Entering”.Whenyouarereadytosubmittheclaimwiththe“Entering”status,please
completethefollowingsteps:
OntheExpenseReportssummarypage,pleaseselectthe“details”option
Pleaseselect“Update”listedatthebottomofthescreen
CompleteSteps5‐9listedaboveifyouneedto“Addanexpense”,“updateordelete”anyexpensesalready
entered,“Attachdocumentation”touploadadditionalreceipts,and/orarereadytosubmittheclaimfor
processing.
ToexitEmployeeSelfService:
Onceyouhaveenteredallreceiptsandhavesubmittedyourclaim(s),clickonyournameintheupperrightcornerand
select“LogOut.”
STATUSDEFINITIONS
Entering:Theclaimhasbeenentered,buthasnotbeensubmittedforreview.“SaveforLater”was
selectedatthetimeofentrysotheclaimisvisible,butitcannotbeprocessed.Claimswith“Entering”
statuswillnotbecountedasavalidsubmissionuntilstepshavebeentakentotransitionclaimtoa
“Created”status.
Created:Theclaimhasbeensubmitted,buthasnotbeenreviewed.
Released:Theclaimhasbeenreviewedandisawaitingapproval.
Rejected:
Theclaimhasbeendenied.ThesearenotALLthereasonsforapossiblerejection,butthey
arethemostcommon:
o anineligiblepurchasewasmade(i.e.printer,computer,shredder,laminator,giftcards,feesfor
licenserenewalorconferenceregistration,foodforparties/meetings,etc.);
o thereisnoreceiptattachedtotheclaim;
o theattachedreceiptisnotlegibleorcannotbeopenedforreview;
o thepurchasewasmadepriorto7/1/2016;
o theclaimisaduplicateofanotherclaimalreadysubmittedbythesameemployee;
o theclaimisaduplicateofanotherclaimalreadysubmittedbyanotheremployee;
o theclaimamountisformorethanthetotalontheattachedreceipt.

Approved:Theclaimhasbeenacceptedandwillcounttowardthetotalfundsprovidedtotheteacher.
Reimbursed/Closed:ApprovedclaimsaremovedtoReimbursed/ClosedstatussotheFinance
departmentcanclosethemonth’sactivity.