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DIBBS Frequently Asked Questions (FAQs)
1. How do I know if DLA has seen and reviewed the bid* I submitted?
A user must be registered and logged into the secure section of DIBBS in order to submit quotes. After
finding a solicitation on which you would like to submit a quote using the "RFQ Search", click on the Red
icon. If you are not already logged on, you will be prompted to do so. Once you have
completed all the required fill-ins, check your quote for accuracy and then click on "Submit" after
completing the quote form. The system will provide a message that the quote submittal was " Successful
" or " Unsuccessful ." All " Unsuccessful " quotes will need to be corrected and re-submitted. Your quote
is not recorded until you get a " Successful " prompt. You may want to print a copy of the page that says
your quote was successfully submitted for your records. Submitted Quotes may be viewed through
"DIBBS Services" until such time that the requirement is awarded/cancelled.
OR
The supplier can confirm their quote has been successfully uploaded and received in DIBBS by logging
into DIBBS and going to “My Account” on the upper right-hand corner. Next click either “Search
Submitted Offers” or “Search Submitted Quotes”. A list of recent offers or quotes will come back for the
CAGE code selected. This screen shows the offer or quote was successfully uploaded and ready for
review by the automated system or a manual buyer.
The supplier may follow up with the buyer of record, at any time, located in block 5 of the solicitation.
*Bid, quotation, and quote have the same meaning and are used interchangeably in this FAQs.
2. When I bid on a DIBBS solicitation, how soon should I expect DLA to
respond?
Per the DLA Master Solicitation for Simplified Acquisitions, which is found here
https://www.dla.mil/Acquisition/Policy-and-Directives/
RETURN DATE AND TIME: The time for receipt of quotations is 3:00 P.M. Eastern Standard Time, or
when applicable, Eastern Daylight Savings Time on the return date. If a return date falls on a Saturday,
Sunday, or federal holiday, the return date will be extended to the next business day. Quotations
submitted using EDI/DIBBS are subject to electronic interface latency which can result in transmission
delays. Suppliers must consider transmission delays in the EDI/DIBBS system when submitting
quotations and assume the risk of late transmission/submission. As an alternative, the direct entry of
quotation information into the DIBBS website is a method that precludes transmission delays and will
ensure the quotation is evaluated. Except as provided herein, awards will not be made prior to the
solicitation return date/time.
3. How do I know if/when my bid was accepted or rejected?
The supplier will receive either a notice of award or a notice of unsuccessful offer by e-mail to the award
e-mail address registered in your account.
4. Why do some solicitations remain available for bids after the close date
has passed? Should I still bid on it? When should I expect DLA to respond if I
do?
On Request For Quotes (RFQs), the solicitation return date/time is not a firm closing date. The quote
button will remain available after closing unless solicitation has been awarded or cancelled. Quotes
received after the closing date will only be considered if the contracting officer determines that it is in