ElDoradoCountySheriff'sOfce
PolicyManual
MESSAGEFROMTHESHERIFF
Anyorganizationisonlyasgoodasthepersonnelthatareapartofit.Herein
ElDoradoCounty,ouremployeesandvolunteersreallyareourmostvaluable
resource.Forustobeeffective,wemustprovideguidance,directionand
leadership,intheformofpoliciesandprocedures,inordertoaccomplishour
mission.
Thispolicymanualisalivingdocumentthatissubjecttoconstantchange.New
laws,courtdecisions,Countypolicies,newmethodologiesandotherfactors,dictate
theneedforacontinualreviewofthesepolicies,initiatingrevisionswherenecessary
andappropriate.
Itmustbekeptinmindthatnosetofpolicies,nomatterhowcomplete,canhope
toaddressallthesituationswemayencounterinpolicing.Therefore,itfollows
thattherewillbesituationsthatoccurthatmustbelefttothegoodjudgmentand
discretionofthepersoninvolved.Thisjudgmentanddiscretionmustbeemployed
withsoundreason.
Itiseveryemployee'sresponsibilityandduty,tobecomethoroughlyfamiliarwith
thecontentsofthismanual.Employeesarefurtherresponsiblefortheupkeep
andmaintenanceoftheirindividualcopy,includingkeepingcurrentasupdatesare
made.
Upondistributionofthismanual,allotherexistingmanuals,ordersandregulations
thatareinconictareherebyrevoked.Anypoliciesnotcoveredinthismanual
remainvalid.
ElDoradoCountySheriff'sOfce
PolicyManual
LawEnforcementCodeofEthics
Asalawenforcementofcer,myfundamentaldutyistoservethecommunity;to
safeguardlivesandproperty;toprotecttheinnocentagainstdeception,theweak
againstoppressionorintimidationandthepeacefulagainstviolenceordisorder;
andtorespecttheconstitutionalrightsofalltoliberty,equalityandjustice.
Iwillkeepmyprivatelifeunsulliedasanexampletoallandwillbehaveinamanner
thatdoesnotbringdiscredittomeortomyagency.Iwillmaintaincourageouscalm
inthefaceofdanger,scornorridicule;developself-restraint;andbeconstantly
mindfulofthewelfareofothers.Honestinthoughtanddeedbothinmypersonal
andofciallife,Iwillbeexemplaryinobeyingthelawandtheregulationsofmy
department.WhateverIseeorhearofacondentialnatureorthatiscondedto
meinmyofcialcapacitywillbekepteversecretunlessrevelationisnecessaryin
theperformanceofmyduty.
Iwillneveractofciouslyorpermitpersonalfeelings,prejudices,politicalbeliefs,
aspirations,animositiesorfriendshipstoinuencemydecisions.Withno
compromiseforcrimeandwithrelentlessprosecutionofcriminals,Iwillenforce
thelawcourteouslyandappropriatelywithoutfearorfavor,maliceorillwill,never
employingunnecessaryforceorviolenceandneveracceptinggratuities.
Irecognizethebadgeofmyofceasasymbolofpublicfaith,andIacceptitas
apublictrusttobeheldsolongasIamtruetotheethicsofpoliceservice.I
willneverengageinactsofcorruptionorbribery,norwillIcondonesuchactsby
otherpoliceofcers.Iwillcooperatewithalllegallyauthorizedagenciesandtheir
representativesinthepursuitofjustice.
IknowthatIaloneamresponsibleformyownstandardofprofessionalperformance
andwilltakeeveryreasonableopportunitytoenhanceandimprovemylevelof
knowledgeandcompetence.
Iwillconstantlystrivetoachievetheseobjectivesandideals,dedicatingmyself
beforeGodtomychosenprofession...lawenforcement.
ElDoradoCountySheriff'sOfce
PolicyManual
MISSIONANDVISIONSTATEMENTS
MISSIONSTATEMENT
ThemissionoftheElDoradoCountySheriff'sOfceistoupholdthelawthroughthe
investigationandenforcementofcriminalandcivillaw,toprovideleadershipandlaw
enforcementsupporttoalliedlawenforcementagencies,todeliverconsistentand
humanetreatmenttothoseplacedinourcareandcustody,andtoperformthese
responsibilitiesinamatterthatisresponsivetotheneedsofourcommunityand
faithfultotheConstitutionoftheUnitedStatesandtheConstitutionoftheStateof
California.
VISIONSTATEMENT
Amodernapproachtotraditionallawenforcementvalues;
Totalenforcementoncrimeandcriminals;
Totalcareforvictims,witnessesandthecommunity;
Totalprofessionalism,throughtrainingandbyexample
ElDoradoCountySheriff'sOfce
PolicyManual
TableofContents
MESSAGEFROMTHESHERIFF..........................................................................1
LawEnforcementCodeofEthics........................................................................2
MISSIONANDVISIONSTATEMENTS..................................................................3
Chapter1-LawEnforcementRoleandAuthority..............................................8
100-LawEnforcementAuthority....................................................................................9
104-OathofOfce.......................................................................................................10
106-PolicyManual.......................................................................................................11
Chapter2-OrganizationandAdministration...................................................14
200-OrganizationalStructureandResponsibility........................................................15
201-INFORMATIONBULLETIN..................................................................................17
203-ChainofCommand..............................................................................................18
204-PolicyDirective....................................................................................................19
206-EmergencyManagementPlan............................................................................20
208-TrainingPolicy.....................................................................................................21
212-ElectronicMail.....................................................................................................23
214-AdministrativeCommunications..........................................................................25
218-ConcealedWeaponLicense................................................................................26
220-RetiredDeputyCCWEndorsements...................................................................32
221-Donation/GiftAcceptancePolicy.......................................................................35
Chapter3-GeneralOperations.........................................................................36
300-UseofForce........................................................................................................37
306-RestraintDevices.................................................................................................43
308-ControlDevicesandT echniques.........................................................................47
309-Electro-MuscularDisruptionT echnologyGuidelines...........................................52
310-Ofcer-InvolvedShooting....................................................................................57
311-OfcerInvolvedCriticalIncidentProtocol............................................................64
312-Firearms...............................................................................................................82
314-VehiclePursuitPolicy..........................................................................................93
316-DeputyResponsetoCalls.................................................................................104
318-CanineProgram.................................................................................................107
320-DomesticViolence..............................................................................................115
322-Search&Seizure...............................................................................................124
324-TemporaryCustodyofJuveniles........................................................................126
326-AdultAbuse.......................................................................................................134
329-DiscriminatoryHarassment................................................................................138
330-ChildAbuseReporting.......................................................................................145
332-MissingPersonReporting..................................................................................152
334-PublicAlerts.......................................................................................................157
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336-VictimWitnessAssistanceProgram..................................................................161
338-HateCrimes.......................................................................................................163
340-DisciplinaryPolicy..............................................................................................165
342-DepartmentT echnologyUse.............................................................................173
344-ReportPreparation............................................................................................176
346-NewsMediaRelations.......................................................................................179
348-CourtAppearanceAndSubpoenas...................................................................184
349-DeclarationForMotionT oContinue..................................................................188
350-Reserves............................................................................................................189
356-RegisteredOffenderInformation.......................................................................194
358-MajorIncidentNotication.................................................................................196
360-DeathInvestigation............................................................................................197
362-IdentityTheft......................................................................................................203
364-PrivatePersonsArrests.....................................................................................204
366-Anti-ReproductiveRightsCrimesReporting......................................................206
368-LimitedEnglishProciencyServices.................................................................207
370-CommunicationswithPersonswithDisabilities.................................................214
372-MandatorySchoolEmployeeReporting............................................................221
374-DNASamples....................................................................................................222
376-ChaplainProgram..............................................................................................225
380-ChildSafetyPolicy.............................................................................................229
382-ServiceAnimalPolicy........................................................................................232
384-VolunteerProgram.............................................................................................234
386-Off-DutyLawEnforcementActions....................................................................239
388-IllnessandInjuryProtectionProgram................................................................241
Chapter4-PatrolOperations...........................................................................246
400-PatrolFunction...................................................................................................247
402-Racial/BiasBasedProling................................................................................249
406-CrimeAndDisasterSceneIntegrity...................................................................251
408-CrisisResponseUnit.........................................................................................253
410-Ride-AlongPolicy..............................................................................................262
412-HazardousMaterialResponse..........................................................................265
414-HostageandBarricadeIncidents.......................................................................267
416-ResponsetoBombCalls...................................................................................268
418-MentalIllnessCommitments..............................................................................271
420-Cite&ReleasePolicy........................................................................................274
422-ArrestorDetentionofForeignNationals...........................................................278
424-RapidDeploymentT eamPolicy.........................................................................284
426-ReportingPoliceActivityOutsideofJurisdiction................................................286
428-ImmigrationViolations.......................................................................................287
434-AircraftAccidents...............................................................................................290
436-FieldTrainingOfcerProgram...........................................................................293
437-Sheriff'sResponsibilities-MajorFires...............................................................296
440-DetentionsAndPhotographingDetainees.........................................................300
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442-CriminalStreetGangs.......................................................................................305
443-CentralDispatchPolicy......................................................................................309
446-MobileAudioVideoProcedure..........................................................................310
447-AutomaticVehicleLocatingSystem...................................................................313
448-MobileDataComputerUse...............................................................................315
450-UseofAudioRecorders.....................................................................................317
458-FootPursuitPolicy.............................................................................................320
Chapter5-TrafcOperations..........................................................................324
500-TrafcFunctionandResponsibility....................................................................325
502-TrafcCollisionReporting..................................................................................327
510-VehicleT owingPolicy........................................................................................330
512-VehicleImpoundHearings.................................................................................334
514-ImpairedDrivingandEvidenceCollection.........................................................336
516-TrafcCitations..................................................................................................341
520-DisabledVehicles..............................................................................................344
Chapter6-InvestigationOperations...............................................................345
600-InvestigationandProsecution............................................................................346
602-SexualAssaultVictims'DNARights..................................................................347
606-AssetForfeiturePolicy.......................................................................................349
608-CondentialInformants......................................................................................353
609-NarcoticIntelligenceFiles..................................................................................357
612-BradyMaterialDisclosure..................................................................................359
Chapter7-Equipment......................................................................................361
700-DepartmentOwnedandPersonalProperty.......................................................362
702-PersonalCommunicationDevices.....................................................................364
704-VehicleMaintenance..........................................................................................368
706-VehicleUsePolicy.............................................................................................370
Chapter8-SupportServices...........................................................................374
805-PropertyProcedures..........................................................................................375
806-RecordsSectionProcedures.............................................................................387
808-RestorationofFirearmSerialNumbers.............................................................388
809-RecordsRetention,Maintenance,andDestruction...........................................390
810-ReleaseofRecordsandInformation.................................................................401
812-CriminalOffenderRecordInformation(CORI)...................................................404
814-ComputersandDigitalEvidence.......................................................................408
822-JeanneCleryCampusSecurityAct..................................................................412
Chapter9-Custody..........................................................................................416
902-CustodySearches.............................................................................................417
904-PrisonRapeElimination....................................................................................420
Chapter10-Personnel.....................................................................................429
1000-RecruitmentandSelection...............................................................................430
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1001-SelectionPolicy...............................................................................................435
1002-EvaluationofEmployees.................................................................................436
1003-PEERSUPPORT.............................................................................................439
1006-GrievanceProcedure.......................................................................................442
1010-ReportingofEmployeeConvictions.................................................................443
1012-AlcoholandDrugUsePolicy...........................................................................445
1014-SickLeaveReporting.......................................................................................448
1016-CommunicableDiseases.................................................................................450
1018-SmokingPolicy................................................................................................459
1020-PersonnelComplaintProcedure......................................................................460
1022-SeatBeltProcedure.........................................................................................467
1024-BodyArmor......................................................................................................469
1026-PeaceOfcerPersonnelFiles.........................................................................471
1030-CommendationsAndAwardsProgram...........................................................476
1032-FitnessforDuty................................................................................................481
1033-WellnessProgram...........................................................................................484
1034-MealPeriodsandBreaks.................................................................................485
1035-LactationBreakPolicy.....................................................................................486
1036-PayrollRecordProcedures..............................................................................488
1038-OvertimePayment...........................................................................................489
1040-OutsideEmployment.......................................................................................492
1042-OnDutyInjuries...............................................................................................496
1044-PersonalAppearanceStandards.....................................................................498
1046-UniformRegulations........................................................................................500
1047-UniformSpecications.....................................................................................506
1050-NepotismandConictingRelationships.........................................................521
1052-DepartmentBadges........................................................................................523
1054-ModiedDutyAssignments.............................................................................525
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Chapter1-LawEnforcementRoleandAuthority
Policy
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LawEnforcementAuthority
100.1PURPOSEANDSCOPE
Lawenforcementofcersaregrantedtheauthoritytoperformtheirfunctionbasedon
establishedlegalauthority.Thisdepartmentdoesnottolerateabuseoflawenforcement
authority.
100.2PEACEOFFICERPOWERS
SwornmembersofthisdepartmentshallbeconsideredpeaceofcerspursuanttoPenal
Code§830.1.TheauthorityofanysuchpeaceofcerextendstoanyplaceintheStateof
California,asfollows:
(a)Astoanypublicoffensecommittedorwhichthereisprobablecausetobelievehas
beencommittedwithinthepoliticalsubdivisionwhichemploysthepeaceofcer;or
(b)Wherethepeaceofcerhasthepriorconsentofthechiefofpolice,orperson
authorizedbyhimorhertogiveconsent,iftheplaceiswithinacityorofthesheriff,
orpersonauthorizedbyhimorhertogivesuchconsent,iftheplaceiswithina
county;or
(c)Astoanypublicoffensecommittedorwhichthereisprobablecausetobelievehas
beencommittedinthepeaceofcer'spresence,andwithrespecttowhichthereis
immediatedangertopersonorproperty,oroftheescapeoftheperpetratorofthe
offense.
100.3CONSTITUTIONALREQUIREMENTS
Allemployeesshallobserveandcomplywitheveryperson'sclearlyestablishedrightsunder
theUnitedStatesandCaliforniaConstitutions.
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OathofOfce
104.1PURPOSEANDSCOPE
Deputiesofthisdepartmentaresworntoupholdthefederalandstateconstitutionsandto
enforcefederal,stateandlocallaws.
104.1.1OATHOFOFFICE
Uponemployment,allswornemployeesshallberequiredtoafrmtheoathofofce
expressingcommitmentandintenttorespectconstitutionalrightsindischargingtheduties
ofalawenforcementofcer(Cal.Const.Art.20,§3;GovernmentCode§3102).The
oathshallbeasfollows:
I,[employeename],dosolemnlyswear(orafrm)thatIwillsupportanddefendthe
ConstitutionoftheUnitedStatesandtheConstitutionoftheStateofCaliforniaagainstall
enemies,foreignanddomestic;thatIwillbeartruefaithandallegiancetotheConstitution
oftheUnitedStatesandtheConstitutionoftheStateofCalifornia;thatItakethisobligation
freely,withoutanymentalreservationorpurposeofevasion;andthatIwillwelland
faithfullydischargethedutiesuponwhichIamabouttoenter.
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PolicyManual
106.1PURPOSEANDSCOPE
ThemanualoftheElDoradoCountySheriff'sOfceisherebyestablishedandshallbe
referredtoas"ThePolicyManual
."ThePolicyManualisastatementofthecurrentpolicies,
procedures,rules,andguidelinesofthisdepartment.Allemployeesaretoconformtothe
provisionsofthismanual.Allpriorandexistingmanuals,orders,andregulationswhich
areinconictwiththismanualarerevoked,excepttotheextentthatportionsofexisting
manuals,orders,andotherregulationswhichhavenotbeenincludedhereinshallremain
ineffectwheretheydonotconictwiththeprovisionsofthismanual.
Exceptwhereotherwiseexpresslystated,theprovisionsofthismanualshallbeconsidered
asguidelines.Itisrecognized,however,thatpoliceworkisnotalwayspredictableand
circumstancesmayarisewhichwarrantdeparturefromtheseguidelines.Itistheintentof
thismanualtobeviewedfromanobjectivestandard,takingintoconsiderationthesound
discretionentrustedtomembersofthisdepartmentunderthecircumstancesreasonably
availableatthetimeofanyincident.
106.1.1DISCLAIMER
TheprovisionscontainedinthisPolicyManualarenotintendedtocreateanemployment
contract,noranyemploymentrightsorentitlements.Thepoliciescontainedwithinthis
manualarefortheinternaluseoftheElDoradoCountySheriff'sOfceDepartmentand
shallnotbeconstruedtocreateahigherstandardordutyofcareforcivilorcriminalliability
againsttheCounty,itsofcialsoremployees.Violationsofanyprovisionofanypolicy
containedwithinthismanualshallonlyformthebasisfordepartmentaladministrativeaction,
trainingordiscipline.TheElDoradoCountySheriff'sOfceDepartmentreservestheright
toreviseanypolicycontent,inwholeorinpart.
106.2RESPONSIBILITIES
TheultimateresponsibilityforthecontentsofthemanualrestswiththeSheriff.Sinceitis
notpracticalfortheSherifftoprepareandmaintainthemanual,thefollowingdelegations
havebeenmade:
106.2.1SHERIFF
TheSheriffshallbeconsideredtheultimateauthorityfortheprovisionsofthismanualand
shallcontinuetoissuePolicyDirectiveswhichshallmodifythoseprovisionsofthemanual
towhichtheypertain.PolicyDirectivesshallremainineffectuntilsuchtimeastheymay
bepermanentlyincorporatedintothemanual.
106.2.2SENIORCOMMANDSTAFF
Staffshallconsistofthefollowing:
•Sheriff
•Undersheriff
•TheCaptainfromeachdivision
TheSeniorCommandStaffshallreviewallrecommendationsregardingproposedchanges
tothemanualatstaffmeetings.
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106.2.3OTHERPERSONNEL
AllDepartmentemployeessuggestingrevisionofthecontentsofthePolicyManualshall
forwardtheirsuggestion,inwriting,totheirDivisionCommanderwhowillconsiderthe
recommendationandforwardtostaff.
106.3FORMATTINGCONVENTIONSFORTHEPOLICYMANUAL
Thepurposeofthissectionistoprovideexamplesofabbreviationsanddenitionsusedin
thismanual.
106.3.1ACCEPTABLEABBREVIATIONS
Thefollowingabbreviationsareacceptablesubstitutionsinthemanual:
•DepartmentalDirectivesmaybeabbreviatedas"DD"
•PolicyManualsectionsmaybeabbreviatedas"Section106.X"or"§106.X"
106.3.2DEFINITIONS
Thefollowingwordsandtermsshallhavetheseassignedmeanings,unlessitisapparent
fromthecontentthattheyhaveadifferentmeaning:
Adult-Anyperson18yearsofageorolder.
CHP-TheCaliforniaHighwayPatrol.
CFR-CodeofFederalRegulations.
County-TheCountyofElDorado.
Department/EDSO-TheElDoradoCountySheriff'sOfce.
DMV-TheDepartmentofMotorVehicles.
Employee/Personnel-AnypersonemployedbytheDepartment.
Juvenile-Anypersonundertheageof18years.
Manual-TheElDoradoCountySheriff'sOfcePolicyManual.
May-Indicatesapermissive,discretionaryorconditionalaction.
Member-AnypersonwhoisemployedorappointedbytheElDoradoCountySheriff's
Ofceincludingsworndeputies,reservedeputies,civilianemployeesandvolunteers.
Civilian-Employeesandvolunteerswhoarenotswornpeaceofcers.
Deputy/Sworn-Thoseemployees,regardlessofrank,whoareswornemployeesoftheEl
DoradoCountySheriff'sOfce.
On-Duty-Employeestatusduringtheperiodwhenhe/sheisactuallyengagedinthe
performanceofhis/herassignedduties.
Order-Awrittenorverbalinstructionissuedbyasuperior.
POST-TheCaliforniaCommissiononPeaceOfcerStandardsandTraining.
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Rank-Thejobclassicationtitleheldbyadeputy.
Shallorwill-Indicatesamandatoryaction.
Should-Indicatesagenerallyrequiredorexpectedaction,absentarationalandgoodfaith
basisforfailingtoconform.
USC-UnitedStatesCode
106.3.3DISTRIBUTIONOFMANUAL
CopiesofthePolicyManualshallbedistributedtothefollowing:
•Sheriff
•Undersheriff
•Captains
•AdministrativeLieutenant
•CustodyLieutenants
•AdministrativeSergeant
•CustodySergeant'sOfce
•Personnel&TrainingSections
•FieldSergeant'sOfce
•DetectiveSection
•Deputy'sReportRoom.
•Dispatch
AcomputerizedversionofthePolicyManualwillbemadeavailableontheDepartment
networkforaccessbyallemployees.Thecomputerizedversionwillbelimitedtoviewing
andprintingofspecicsections.Nochangesshallbemadetotheelectronicversionwithout
authorizationfromStaff.
106.4MANUALACCEPTANCE
Asaconditionofemployment,allemployeesarerequiredtoreadandobtainnecessary
claricationofthisdepartment'spolicies.Allemployeesarerequiredtosignastatement
ofreceiptacknowledgingthattheyhavereceivedacopy,orhavebeenprovidedaccessto
thePolicyManualandunderstandtheyareresponsibletoreadandbecomefamiliarwith
itscontents.
106.4.1REVISIONSTOPOLICIES
AllemployeesareresponsibleforkeepingabreastofallPolicyManualrevisions.All
changestothePolicyManualwillbepostedontheDepartmentIntranetHomePageunder
thetitleRecentPolicyManualRevisions.TheTrainingcoordinatorwillforwardrevisions
tothePolicyManualasneededtoallpersonnelviaelectronicmail.Eachemployeeshall
acknowledgereceiptbyreturnemail,reviewtherevisionsandseekclaricationasneeded.
Eachunitcommander/managerwillensurethatemployeesunderhis/hercommandare
awareofanyPolicyManualrevisions.
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Chapter2-OrganizationandAdministration
Policy
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OrganizationalStructureand
Responsibility
200.1PURPOSEANDSCOPE
Theorganizationalstructureofthisdepartmentisdesignedtocreateanefcientmeansto
accomplishourmissionandgoalsandtoprovideforthebestpossibleservicetothepublic.
200.2DIVISIONS
TheSheriffisresponsibleforadministeringandmanagingtheElDoradoCountySheriff's
Ofce.TherearefourdivisionsintheSheriff'sDepartmentasfollows:
•SupportServicesDivision
•OperationsDivision
•CustodyDivision
•AdministrativeDivision
200.2.1SUPPORTSERVICESDIVISION
TheSupportServicesDivisioncommandedbyaCaptainwhoseprimaryresponsibilityisto
providegeneralmanagementdirectionandcontrolfortheSupportServicesDivision.The
SupportServicesDivisionconsistsofTechnicalServices,RadioShop,CentralDispatch,
RecordsSection,PropertyandEvidence,Civil,Coroner,VehicleAbatement,Training,
Range,Personnel,BackgroundInvestigationsandtheProfessionalStandardsUnit.
200.2.2OPERATIONSDIVISION
TheOperationsDivisioncommandedbyaCaptainwhoseprimaryresponsibilityisto
providegeneralmanagementdirectionandcontrolforthatDivision.TheOperations
DivisionconsistsofUniformedPatrol,CommunityServicesOfcersassignedtothis
division,Armory,InvestigationsSection,CrimeAnalysisUnit,OfceofEmergency
Services,andForensicServices.
200.2.3CUSTODYDIVISION
TheCustodyDivisioniscommandedbyaCaptainwhoseprimaryresponsibilityistoprovide
generalmanagementdirectionandcontrolfortheCustodyDivision.TheCustodyDivision
consistsoftheJailandJailAdministration,theCourtsandTransportation.
200.2.4ADMINISTRATIVEDIVISION
TheAdministrativeDivisioniscommandedbytheChiefFiscalOfcer,withdirection
fromtheUndersheriff,whoseprimaryresponsibilityistomanagetheDepartment'sscal
needs.Theseneedsincludebudgetpreparation,forecasts,purchasing,revenuedeposits,
accountspayable,payroll,andgrantsmanagement.
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OrganizationalStructureandResponsibility
200.3COMMANDPROTOCOL
200.3.1UNITYOFCOMMAND
Theprinciplesofunityofcommandensureefcientsupervisionandcontrolwithinthe
Department.Generally,eachemployeeshallbeaccountabletoonesupervisoratanytime
foragivenassignmentorresponsibility.Exceptwherespecicallydelegatedauthoritymay
existbypolicyorspecialassignment(e.g.,K-9,SWAT),anysupervisormaytemporarily
directanysubordinateifanoperationalnecessityexists.
200.3.2ORDERS
Membersshallrespondtoandmakeagoodfaithandreasonableefforttocomplywiththe
lawfulorderofsuperiorofcersandotherproperauthority.
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INFORMATIONBULLETIN
201.1PURPOSEANDSCOPE
InordertoimproveadministrativeandOfce-widecommunicationthe"InformationBulletin"
hasbeencreated.ItshoulddecreasecurrentOfce-wideorgroupemailsthatarenot
screenedorapprovedbytheOfceoftheSheriff.
201.2POLICY
TheInformationBulletinwillbeusedperiodicallytoannounceanddocumentvarious
activitiesorinformationthatmaybehelpfultoallstaffmembers.Examplesofinformation
whichmaybedistributedareasfollows:
•Stafftransfers
•Welcome/promotionceremonies
•Separations
•Recruitment/appointmenttospecializedpositions
•Recruitmentforpromotions
•Administrativeinformation/announcements
•Trainingopportunities
•Ofcefunctions/events
AllinformationbulletinsaremanagedanddistributedbytheSheriff'sExecutiveSecretary.
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ChainofCommand
203.1PURPOSEANDSCOPE
Thechainofcommandistheformalchannelthatdeterminesauthority,responsibility
andcommunications.Thechain-of-commandrelationshipisviewedasaseriesof
superior/subordinaterelationships.Startingatthetopoftheorganizationandprogressing
downtotheeld,themanagerialchainofcommandcanbeviewedasapyramid.Each
individualis(orshouldbe)subjecttothedirectcommandofonlyonesuperior.
203.2POLICY
AllmembersintheElDoradoSheriff'sOfcewilladheretothechainofcommand.Members
shallacquaintthemselveswithpositionsidentiedintheirrespectivechainofcommand
andshallafforddeferenceandrespecttopersonsoccupyingsupervisory/management
positions.
(a)ExceptionsarethosespecicallyauthorizedbytheSherifforhisdesignee,orthose
wherebypassingthechainofcommandmaybejustiedbythecriticalnatureofthe
problem.
(b)Toensuregoodorderandthecoordinationofdepartmentbusiness,ordersand
instructionsshallbecommunicateddownwardthroughthechainofcommandto
respectiveoperationalcomponents.
1.Requeststocontactsupervisors/managersnotnextinthechainforofcial
purposesshallbetransmittedupthechainofcommandthroughsucceeding
manageriallevels.
(c)Ifthechainofcommandisnotoperatingproperly,orishamperedbypersonality
problems,itwillbetheresponsibilityofthenexthigher-levelauthorityinthechain
ofcommandtocorrecttheproblemandtakedisciplinaryactionwhenappropriate.
OPENDOORPOLICY
OurmanagementphilosophyprovidesthatSheriff,Undersheriff,andallmanagersand
supervisorswillhaveanopendoorpolicyforallofourmembers.Theopendoorpolicy
providesmembersthatopportunitytocontactanylevelofsupervisor/manager,etc.,for
thediscussionofphilosophies,personalproblems,andgeneralcontactwiththoseleaders
wherecontactisnototherwiseavailable.Theopendoorpolicyisnotforavoidingor
sidesteppingthechainofcommandorbypassingimmediatesupervisors.Eachmanager
andsupervisorischargedwithrespondingtoallmemberswithanyissueparticulartothe
member,butnotwithdaytodayissues.Asmanyissuesmaycombinepersonalissues
withdaytodayissues,thesupervisor/managerwillreferamembertotheappropriate
individualforanyissuespertinenttodaytodayissues.
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Policy
204
ElDoradoCountySheriff'sOfce
PolicyManual
PolicyDirective
204.1PURPOSEANDSCOPE
PolicyDirectivesestablishaninter-departmentalcommunicationthatmaybeusedbythe
Sherifftomakeimmediatechangestopolicyandprocedureconsistentwiththecurrent
MemorandumofUnderstandingandaspermittedbyGovernmentCode§3500etseq.
PolicyDirectiveswillimmediatelymodifyorchangeandsupersedesectionsofthismanual
towhichtheypertain.
204.1.1POLICYDIRECTIVEPROTOCOL
PolicyDirectiveswillbeincorporatedintothemanualasrequireduponapprovalofStaff.
PolicyDirectiveswillmodifyexistingpoliciesorcreateanewpolicyasappropriateandwill
berescindeduponincorporationintothemanual.
AllexistingPolicyDirectiveshavenowbeenincorporatedintheupdatedPolicyManualas
ofthebelowrevisiondate.
AnyPolicyDirectivesissuedafterpublicationofthemanualshallbenumbered
consecutivelystartingwiththelasttwodigitsoftheyear,followedbythenumber"01"For
example,08-01signiestherstPolicyDirectivefortheyear2008.
204.2RESPONSIBILITIES
204.2.1STAFF
ThestaffshallreviewandapproverevisionsofthePolicyManual,whichwillincorporate
changesoriginallymadebyaPolicyDirective.
204.2.2SHERIFF
TheSheriffshallissueallPolicyDirectives.
PolicyDirective-19
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206
ElDoradoCountySheriff'sOfce
PolicyManual
EmergencyManagementPlan
206.1PURPOSEANDSCOPE
TheCountyhaspreparedanEmergencyManagementPlanforusebyallemployeesin
theeventofamajordisasterorotheremergencyevent.Theplanprovidesforastrategic
responsebyallemployeesandassignsspecicresponsibilitiesintheeventthattheplanis
activated(GovernmentCode§8610).
206.2ACTIVATINGTHEEMERGENCYPLAN
TheEmergencyManagementPlancanbeactivatedinanumberofways.FortheSheriff's
Ofce,theSherifforthehighestrankingofcialondutymayactivatetheEmergency
ManagementPlaninresponsetoamajoremergency.
206.2.1RECALLOFPERSONNEL
IntheeventthattheEmergencyManagementPlanisactivated,allemployeesoftheEl
DoradoCountySheriff'sOfcearesubjecttoimmediaterecall.Employeesmayalsobe
subjecttorecallduringextraordinarycircumstancesasdeemednecessarybytheSheriffor
theauthorizeddesignee.
Failuretopromptlyrespondtoanordertoreportfordutymayresultindiscipline.
206.3LOCATIONOFMANUALS
ThemanualfortheemployeesisavailableinAdministrativeServicesandtheShift
Sergeant'sofce.AllsupervisorsshouldfamiliarizethemselveswiththeEmergency
ManagementPlanandwhatrolespolicepersonnelwillplaywhentheplanisimplemented.
206.4UPDATINGOFMANUALS
TheSheriffordesigneeshallreviewtheEmergencyManagementPlanManualatleast
onceeverytwoyearstoensurethatthemanualconformstoanyrevisionsmadeby
theNationalIncidentManagementSystem(NIMS)andtheStandardizedEmergency
ManagementSystem(SEMS)andshouldappropriatelyaddressanyneededrevisions.
EmergencyManagementPlan-20
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Policy
208
ElDoradoCountySheriff'sOfce
PolicyManual
TrainingPolicy
208.1PURPOSEANDSCOPE
Itisthepolicyofthisdepartmenttoadministeratrainingprogramthatwillprovidefor
theprofessionalgrowthandcontinueddevelopmentofitspersonnel.Bydoingso,the
Departmentwillensureitspersonnelpossesstheknowledgeandskillsnecessaryto
provideaprofessionallevelofservicethatmeetstheneedsofthecommunity.
208.2PHILOSOPHY
TheDepartmentseekstoprovideongoingtrainingandencouragesallpersonnelto
participateinadvancedtrainingandformaleducationonacontinualbasis.Trainingis
providedwithintheconnesoffunding,requirementsofagivenassignment,stafng
levels,andlegalmandates.Wheneverpossible,theDepartmentwillusecoursescertied
bytheCaliforniaCommissiononPeaceOfcerStandardsandTraining(POST).
208.3OBJECTIVES
TheobjectivesoftheTrainingProgramareto:
(a)Enhancetheleveloflawenforcementservicetothepublic
(b)Increasethetechnicalexpertiseandoveralleffectivenessofourpersonnel
(c)Provideforcontinuedprofessionaldevelopmentofdepartmentpersonnel
208.4TRAININGPLAN
AtrainingplanwillbedevelopedandmaintainedbytheTrainingcoordinator.Itisthe
responsibilityoftheTrainingcoordinatortomaintain,review,andupdatethetrainingplan
onanannualbasis.Theplanwilladdressthefollowingareas:
•LegislativeChanges
•StateMandatedTraining
•CriticalIssuesTraining
208.5TRAININGNEEDSASSESSMENT
TheTrainingSectionwillconductanannualtraining-needsassessmentoftheDepartment.
Theneedsassessmentwillbereviewedbystaff.Uponapprovalbythestaff,theneeds
assessmentwillformthebasisforthetrainingplanforthescalyear.
208.6TRAININGCOMMITTEE
TheTrainingcoordinatorshallestablishaCriticalIncidentTeam/TrainingCommittee,which
willservetoassistwithidentifyingtrainingneedsfortheDepartment.
TheCriticalIncidentTeam/TrainingCommitteeshallbecomprisedofatleastthree
members,withtheseniorrankingmemberofthecommitteeactingasthechairperson.
Membersshouldbeselectedbasedontheirabilitiesatpost-incidentevaluationand
atassessingrelatedtrainingneeds.TheTrainingcoordinatormayremoveorreplace
membersofthecommitteeathis/herdiscretion.
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TrainingPolicy
TheCriticalIncidentTeam/TrainingCommitteeshouldreviewcertainincidentstodetermine
whethertrainingwouldlikelyimprovefutureoutcomesorreduceorpreventtherecurrence
oftheundesirableissuesrelatedtotheincident.SpecicincidentstheCriticalIncident
Team/TrainingCommitteeshouldreviewinclude,butarenotlimitedto:
(a)Anyincidentinvolvingthedeathorseriousinjuryofanemployee.
(b)Incidentsinvolvingahighriskofdeathorseriousinjury.
(c)Incidentsidentiedbyasupervisorasappropriatetoreviewtoidentifypossible
trainingneeds.
TheCriticalIncidentT eam/TrainingCommitteeshouldconveneonaregularbasisas
determinedbytheTrainingcoordinatortoreviewtheidentiedincidents.Thecommittee
shalldeterminebyconsensuswhetheratrainingneedexistsandthensubmitwritten
recommendationsofitsndingstotheTrainingLieutenant.Therecommendationshould
notidentifyspecicfactsofanyincidents,suchasidentitiesofemployeesinvolvedor
thedate,timeandlocationoftheincident,butshouldfocusonthetypeoftrainingbeing
recommended.
TheTrainingLieutenantwillconsidertherecommendationsofthecommitteeanddetermine
whattrainingshouldbeaddressed,takingintoconsiderationthemissionoftheDepartment
andavailableresources.
208.7TRAININGPROCEDURES
(a)Allemployeesassignedtoattendtrainingshallattendasscheduledunlesspreviously
excusedbytheirimmediatesupervisor.Excusedabsencesfrommandatorytraining
shouldbelimitedtothefollowing:
1.Courtappearances
2.Firstchoicevacation
3.Sickleave
4.Physicallimitationspreventingtheemployee'sparticipation.
5.Emergencysituations
(b)Whenanemployeeisunabletoattendmandatorytraining,thatemployeeshall:
1.Notifyhis/hersupervisorassoonaspossiblebutnolaterthanonehourpriorto
thestartoftraining.
2.Documenthis/herabsenceinamemorandumtohis/hersupervisor.
3.Makearrangementsthroughhis/hersupervisorandtheTrainingcoordinatorto
attendtherequiredtrainingonanalternatedate.
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Policy
212
ElDoradoCountySheriff'sOfce
PolicyManual
ElectronicMail
212.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishguidelinesfortheproperuseandapplicationof
electronicmail(e-mail)byemployeesofthisdepartment.E-mailisacommunicationtool
availabletoemployeestoenhanceefciencyintheperformanceofjobdutiesandisto
beusedinaccordancewithgenerallyacceptedbusinesspracticesandcurrentlaw(e.g.,
CaliforniaPublicRecordsAct).
212.2E-MAILRIGHTOFPRIVACY
Alle-mailmessages,includinganyattachments,thataretransmittedoverdepartment
networksareconsidereddepartmentrecordsandthereforearedepartmentproperty.The
Departmentreservestherighttoaccess,auditordisclose,foranylawfulreason,any
messageincludinganyattachmentthatistransmittedoveritse-mailsystemorthatis
storedonanydepartmentsystem.
Thee-mailsystemisnotacondentialsystemsinceallcommunicationstransmittedon,
toorfromthesystemarethepropertyoftheDepartment.Therefore,thee-mailsystem
isnotappropriateforcondentialcommunications.Ifacommunicationmustbeprivate,
analternativemethodtocommunicatethemessageshouldbeusedinsteadofe-mail.
EmployeesusingtheDepartment'se-mailsystemshallhavenoexpectationofprivacy
concerningcommunicationsutilizingthesystem.
Employeesshouldnotusepersonalaccountstoexchangee-mailorotherinformationthat
isrelatedtotheofcialbusinessoftheDepartment.
212.3PROHIBITEDUSEOFE-MAIL
Sendingderogatory,defamatory,obscene,disrespectful,sexuallysuggestiveand
harassingoranyotherinappropriatemessagesonthee-mailsystemisprohibitedand
mayresultindiscipline.
E-mailmessagesaddressedtotheentiredepartmentareonlytobeusedforofcial
businessrelateditemsthatareofparticularinteresttoallusersandmustbeapprovedby
theSherifforaDivisionCommander.Personaladvertisementsarenotacceptable.
Itisaviolationofthispolicytotransmitamessageunderanotheruser'sname.Users
arestronglyencouragedtologoffthenetworkwhentheircomputerisunattended.This
addedsecuritymeasurewouldminimizethemisuseofanindividual'se-mail,nameand/or
passwordbyothers.
212.4PERSONALUSEOFE-MAIL
IncidentalpersonaluseoftheDepartment'se-mailsystemispermittedaslongasit
isnotexcessiveanddoesnotdegradetheperformanceofservicesorinterferewith
theDepartmentsnormalbusinesspracticesandtheperformancesoftheemployee's
businesstasks.Employeesmustexercisesoundjudgmentandsensitivitytootherswhen
exchangingpersonalmessagesintheworkplace.
212.5UNIONUSEOFE-MAIL
UnionmembersmayusetheDepartmente-mailforUnionbusinesssolongas:
ElectronicMail-23
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PolicyManual
ElectronicMail
(a)Thee-mailshallnotbedraftedduringworkinghours(notincludingduty-freebreaks
andlunches);
(b)Thesubjectlineofthee-mailshallread:"AssociationBusiness";
(c)Alle-mailusageshallbeconsistentwiththispolicyandtheElDoradoCounty
ComputerandNetworkResourceUsagePolicies.
212.6MANAGEMENTOFE-MAIL
Thee-mailsystemretainsmessagesindenitely.Messagesmaybeautomaticallyor
manuallyarchiveddependingonusersettings.Auto-archiveimprovesoveralle-mail
systemefciencybutdoesnotaffecttheactualretentionofane-mailmessage,onlyits
storagelocation.Usersshoulddeleteallunnecessarymessagesmanually.Alldeleted
messagesareunrecoverable365daysfromoriginaldeletiondate.Messagesthatshould
becomepartofanofcialrecordshouldbeprintedandledaccordingly.
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ElDoradoCountySheriff'sOfce
PolicyManual
AdministrativeCommunications
214.1PURPOSEANDSCOPE
Administrativecommunicationsofthisdepartmentaregovernedbythefollowingpolicies.
214.2DEPARTMENTE-MAIL
DepartmentE-mailmaybeissuedperiodicallybytheSherifftoannounceanddocument
allpromotions,transfers,hiringofnewpersonnel,separations,personnelandgroup
commendations,orotherchangesinstatus.
214.3CORRESPONDENCE
InordertoensurethattheletterheadandnameoftheDepartmentarenotmisused,all
externalcorrespondenceshallbeonDepartmentletterhead.AllDepartmentletterhead
shallbearthesignatureelementoftheSheriff.PersonnelshoulduseDepartmentletterhead
onlyforofcialbusinessandwithapprovaloftheirsupervisor.
214.4SURVEYS
AllsurveysmadeinthenameoftheDepartmentshallbeauthorizedbytheSheriff.
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218
ElDoradoCountySheriff'sOfce
PolicyManual
ConcealedWeaponLicense
218.1PURPOSEANDSCOPE
TheSheriffisgiventhestatutorydiscretiontoissuealicensetocarryarearmtoresidents
withinthecommunity(PenalCode§26150;PenalCode26155).Thispolicywillprovidea
writtenprocessfortheapplicationandissuanceofsuchlicenses.PursuanttoPenalCode
§26160,thispolicyshallbemadeaccessibletothepublic.
218.1.1APPLICATIONOFPOLICY
NothinginthispolicyshallprecludetheChieforotherheadofamunicipalpolicedepartment
fromenteringintoanagreementwiththeSheriffofthecountytoprocessallapplications
andlicenserenewalsforthecarryingofconcealedweapons(PenalCode§26155(c)).
218.2QUALIFIEDAPPLICANTS
Inordertoapplyforalicensetocarryaconcealedweapon,theapplicantmustmeetthe
followingrequirements:
(a)BearesidentoftheCountyofElDorado.
(b)Beatleast21yearsofage.
(c)FullycompletetheStateofCalifornia,DepartmentofJusticeStandardApplicationfor
LicensetoCarryaConcealedWeapon(CCW),FD4012(06/02).
(d)Befreefromcriminalconvictionsthatwoulddisqualifytheapplicantfromcarryinga
concealedweapon.Fingerprintswillberequiredandacompletecriminalbackground
checkwillbeconducted.
(e)Beofgoodmoralcharacter.
(f)Showgoodcausesuchas"PersonalProtection"or"SelfDefense"fortheissuance
ofthelicense.
(g)Payallassociatedapplicationfees.Thesefeesaresetbystatuteandmaynotbe
refundediftheapplicationisdenied.
(h)Befreefromanymedicalandpsychologicalconditionsthatmightmaketheapplicant
unsuitableforcarryingaconcealedweapon.
(i)Completerequiredtraining.
Licensetocarrypermit,applicationandlicensesarepublicrecordpursuanttocaselaw
decision(CBSvs.Block).
218.3APPLICATIONPROCESS
Theapplicationprocessforalicensetocarryaconcealedweaponshallconsistoftwo
phases.Uponthesuccessfulcompletionofeachphase,theapplicantwilladvancetothe
nextphaseuntiltheprocessiscompletedandthelicenseiseitherissuedordenied.
218.3.1PHASEONE(TOBECOMPLETEDBYALLAPPLICANTS)
(a)Anyindividualapplyingforalicensetocarryaconcealedweaponshallrstfully
completeauniformConcealedWeaponsLicenseApplicationtobesignedunder
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ConcealedWeaponLicense
penaltyofperjury.Itisagainstthelawtoknowinglymakeanyfalsestatementson
suchanapplication(PenalCode§26180(a)and(b)).
1.Intheeventofanydiscrepanciesintheapplicationorbackgroundinvestigation,
theapplicantmayberequiredtoundergoapolygraphorComputerVoiceStress
Analyzer(CVSA)examination.
(b)Atthetimethecompletedapplicationissubmitted,theapplicantshallsubmitacheck
madepayabletotheCountyofElDoradofortherequiredapplicationfee.
1.Theapplicationfeedoesnotincludeanyadditionalfeesrequiredfortrainingor
psychologicaltesting.
2.Paymentofrelatedfeesmaybewaivediftheapplicantisadulyappointed
reservepeaceofcerasdenedinPenalCode§830.6(a)or(b)(PenalCode§
26170).
(c)Theapplicantshallberequiredtosubmitone(1)fullsetofngerprints,tobe
submittedtotheDepartmentofJustice(DOJ)foracompletecriminalbackground
check.Theapplicantwillberequiredtobedigitallyphotographedattimeof
appointment.Fingerprintandphotographfeeswillbecollectedinadditiontothe
applicationfees.Nopersondeterminedtofallwithinaprohibitedclassdescribedin
PenalCode§29800or29900orWelfareandInstitutionsCode§8100or8103may
beissuedalicensetocarryaconcealedweapon.
OncetheSherifforauthorizeddesigneehasreviewedthecompletedapplicationpackage
andrelevantbackgroundinformation,theapplicationwilleitherbeadvancedtophasetwo
ordenied.
Intheeventthatanapplicationisdeniedattheconclusionoforduringphaseone,the
applicantshallbenotiedinwritingwithinninety(90)daysofheinitialapplicationor
withinthirty(30)daysafterreceiptoftheapplicant'scriminalbackgroundcheckfromthe
DepartmentofJustice,whicheverislater(PenalCode§26205).
218.3.2PHASETWO
Thisphaseistobecompletedonlybythoseapplicantssuccessfullycompletingphaseone.
(a)Uponsuccessfulcompletionofphaseone,theapplicantmaybescheduledfora
personalinterviewwiththeSherifforauthorizeddesigneeduringwhichtheremay
befurtherdiscussionoftheapplicantsstatementofgoodcauseandanypotential
reasonablerestrictionsorconditionsthatmightbeplacedonthelicense.
(b)Theapplicantmayberequiredtoprovidewrittenevidencefromalicensedphysician
thattheapplicantisnotcurrentlysufferingfromanymedicalconditionthatwould
maketheindividualunsuitableforcarryingaconcealedweapon.(NOTE:Allcosts
associatedwiththisrequirementshallbepaidbytheapplicant.)Failuretoprovide
satisfactoryevidenceofmedicaltnessshallresultinremovaloftheapplicantfrom
furtherconsideration.
(c)TheSheriffmayrequirethattheapplicantbereferredtoanauthorizedpsychologist
usedbytheDepartmentforpsychologicaltestinginordertodeterminetheapplicant's
suitabilityforcarryingaconcealedweapon.Thecostofsuchpsychologicaltesting
(nottoexceed$150)shallbepaidbytheapplicant.Thistestingisnotintended
tocertifytheapplicantispsychologicallyttocarryaweapon.Itisinstead
intendedtodeterminewhetheranapplicanthasanyoutwardindicationsorhistory
ofpsychologicalproblemsthatmightrenderhim/herunttocarryaconcealed
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ConcealedWeaponLicense
weapon.Ifitisdeterminedthattheapplicantisnotasuitablecandidateforcarrying
aconcealedweapon,theapplicantshallberemovedfromfurtherconsideration.
(d)Theapplicantshallcompleteaneight(8)hourcourseoftrainingapprovedbythe
agencyminimallyincludingrearmssafetyandthelawsregardingthepermissible
useofarearm.
(e)Theapplicantmayberequiredtosubmitanyweapontobeconsideredforalicenseto
theSheriff'sOfceArmorer/RangemasterorotherSheriff'sOfceauthorizedgunsmith
forafullsafetyinspection.TheSheriffreservestherighttodenyalicenseforany
weaponfromanunrecognizedmanufactureroranyweaponthathasbeenaltered
fromthemanufacturer'sspecications.
(f)Theapplicantshallsuccessfullycompletearearmssafetyandprociency
examinationwiththeweapontobelicensed,tobeadministeredbytheSheriff'
OfceArmorer/Rangemasterorprovideproofofsuccessfulcompletionof
anotherdepartmentallyapprovedrearmssafetyandprociencyexamination,
includingcompletionofallreleasesandotherforms.Thecostsofanyoutside
inspection/examinationshallbetheresponsibilityoftheapplicant.Thisrequirement
maybedeemedsatisfactorilycompletedbyconditionlistedinsection(d)of218.3.2
aboveifpartoftrainingcourse.
OncetheSherifforauthorizeddesigneehasveriedthesuccessfulcompletionofphase
two,thelicensetocarryaconcealedweaponwilletherbegrantedordenied.
Whetheranapplicationisapprovedordeniedattheconclusionoforduringphasetwo,the
applicantshallbenotiedinwritingwithin90daysoftheinitialapplicationorwithin30days
afterreceiptoftheapplicant'scriminalbackgroundcheckfromtheDepartmentofJustice,
whicheverislater.(PenalCode§26205).
218.4LIMITEDBUSINESSLICENSETOCARRYACONCEALEDWEAPON
Theauthoritytoissuealimitedbusinesslicensetocarryaconcealedweapontoa
non-residentapplicantisgrantedonlytotheSheriffofthecountyinwhichtheapplicant
works.Achiefofamunicipalpolicedepartmentmaynotissuelimitedlicenses(Penal
Code§26150.Therefore,suchapplicantsmaybereferredtotheSheriffforprocessing.
AnindividualwhoisnotaresidentoftheCounty,butwhootherwisesuccessfullycompletes
allportionsofphasesoneandtwoabove,mayapplyforandbeissuedalimitedlicense
subjecttoapprovalbytheSheriffandsubjecttothefollowing:
(a)Theapplicantphysicallyspendsasubstantialperiodofworkinghoursinthe
applicant'sprincipalplaceofemploymentorbusinesswithintheCountyofElDorado.
(b)Suchalicensewillbevalidforaperiodnottoexceed90daysfromthedateof
issuance.
(c)Theapplicantshallprovideacopyofthelicensetothelicensingauthorityofthecity
orcountyinwhichtheapplicantresides.
(d)Anyapplicationforrenewalorre-issuanceofsuchalicensemaybegrantedonlyupon
concurrenceoftheoriginalissuingauthorityandthelicensingauthorityofthecityor
countyinwhichtheapplicantresides.
218.5ISSUEDCONCEALEDWEAPONSPERMITS
IntheeventalicensetocarryaconcealedweaponisissuedbytheSheriff,thefollowing
shallapply:
ConcealedWeaponLicense-28
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ConcealedWeaponLicense
(a)ThelicensewillnotbevalidoutsidethestateofCaliforniaexceptinthosestatesthat
honorlicensestocarryaconcealedweaponissuedinCalifornia.Itisthedutyofthe
licenseetoconrmthelegalityofcarryingaconcealedweaponinastateotherthan
California.
(b)Thelicensewillbesubjecttoanyandallreasonablerestrictionorconditionsthe
Sheriffhasdeemedwarranted,includingrestrictionsastothetime,place,manner
andcircumstancesunderwhichthepersonmaycarrytheconcealedrearm.
1.Allsuchrestrictionsorconditionsshallbeconspicuouslynotedonanylicense
issued(PenalCode§26200(b)).
2.ThelicenseewillberequiredtosignaRestrictionsandConditionsAgreement.
Anyviolationofanyoftherestrictionsandconditionsmayresultintheimmediate
revocationofthelicense.
(c)Thelicenseshallbelaminated,bearingaphotographofthelicenseewiththe
expirationdate,descriptionofweapon,restrictionsandotherpertinentinformation
clearlyvisible.
1.Eachlicenseshallbenumberedandclearlyidentifythelicensee.
2.AlllicensesshallbesubjectedtoinspectionbytheSherifforanylaw
enforcementofcerupondemand.
(d)Thelicensewillbevalidforaperiodnottoexceedtwoyearsfromthedateofissuance.
1.Alicenseissuedtostateorfederalmagistrate,commissionerorjudgewillbe
validforaperiodnottoexceedthreeyears.
2.AlicenseissuedtoanyreservepeaceofcerasdenedinPenalCode§
830.6(a)or(b),oracustodialofceremployedbytheSheriffasprovidedin
PenalCode§831.5willbevalidforaperiodnottoexceedfouryears,except
thatsuchlicenseshallbeinvalidupontheindividual'sconclusionofserviceas
areserveofcer.
(e)ThelicenseeshallnotifytheSheriff'sOfceinwritingwithintendaysofanychange
ofplaceorresidence.Ifthelicenseemovesoutofthecountyofissuance,thelicense
shallexpireninety(90)daysafterthelicenseehasmoved.
218.5.1LICENSERESTRICTIONS
(a)TheSheriffmayplacespecialrestrictionslimitingtime,placeandcircumstancesunder
whichanylicenseshallbevalid.Ingeneral,theserestrictionswillprohibitthelicensee
fromanyofthefollowing:
1.Consuminganyalcoholicbeveragewhilearmed.
2.Falselyrepresentinghimorherselfasapeaceofcer.
3.Unjustiedorunreasonabledisplayingofaweapon.
4.Committinganycrime.
5.Beingundertheinuenceofanyalcoholicbeverage.
6.Interferingwithanylawenforcementofcer'sduties.
7.Carryingaweaponisnotauthorizedwhentheholderofthepermitisunder
theinuenceofanynarcotics,oranyothermedicationswhichcanimpair
judgement.
8.Refusingtodisplayhis/herlicenseorweaponforinspectionupondemandof
anypeaceofcer.
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(b)TheSheriffreservestherighttoinspectanylicenseorlicensedweaponatanytime.
(c)Anyammunitioncarriedinaweaponlicensedtobecarriedconcealed,maybe
inspectedandapprovedbytheSheriff'sOfceAmorer/RangemasterorSheriff's
Ofceapprovedarmorer.
(d)ThealterationofanypreviouslyapprovedweaponwithoutapprovaloftheSheriffor
hisdesigneeincluding,butnotlimitedtoadjustingtriggerpull,orothermechanical
modicationsshallvoidanylicenseandserveasgroundsforrevocation.Changing
sightsoraddinglasersightsareacceptablechanges.
218.5.2AMENDMENTSTOLICENSES
Anylicenseemayapplytoamendalicenseatanytimeduringtheperiodofvalidityby
completingandsubmittingawrittenApplicationforLicenseAmendmentalongwiththe
currentprocessingfeetotheSheriff'sOfceinordertoaccomplishoneormoreofthe
following:
(a)Addordeleteauthoritytocarryarearmlistedonthelicense
(b)Changerestrictionsorconditionspreviouslyplacedonthelicense
(c)Changetheaddressorotherpersonalinformationofthelicensee
IntheeventthatanyamendmenttoavalidlicenseisapprovedbytheSheriff,anewlicense
willbeissuedreectingtheamendment(s).Anamendmenttoanylicensewillnotserveto
extendtheoriginalexpirationdateandanapplicationforanamendmentwillnotconstitute
anapplicationforrenewalofthelicense.
218.5.3REVOCATIONOFLICENSES
AnylicenseissuedpursuanttothispolicymaybeimmediatelyrevokedbytheSherifffor
anyofthefollowingreasons:
(a)Ifthelicenseehasviolatedanyoftherestrictionsorconditionsplaceduponthelicense
(b)Ifthelicenseebecomesmedicallyorpsychologicallyunsuitabletocarryaconcealed
weapon
(c)IfthelicenseeisdeterminedtobewithinaprohibitedclassdescribedinPenalCode
§§29800or29900orWelfareandInstitutionsCode§§8100or8103
(d)Ifthelicenseeengagesinanyconductwhichinvolvesalackofgoodmoralcharacter
ormightotherwiseremovethegoodcausefortheoriginalissuanceofthelicense
(e)IfthelicenseeestablishesresidencyoutsideofElDoradoCounty.
TheissuanceofalicensebytheSheriffshallnotentitletheholdertoeitheraproperty
orlibertyinterestastheissuance,amendmentorrevocationofsuchlicenseremains
exclusivelywithinthediscretionoftheSheriffassetforthherein.
Ifanylicenseisrevoked,theDepartmentwillimmediatelynotifythelicenseeandthe
DepartmentofJusticepursuanttoPenalCode§26225.
218.5.4LICENSERENEWAL
Nolaterthanninety(90)dayspriortotheexpirationofanyvalidlicensetocarryaconcealed
weapon,thelicenseemayapplytotheSheriffforarenewalbycompletingthefollowing:
(a)Verifyingalltheinformationsubmittedintheoriginalapplicationunderpenaltyof
perjury.
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PolicyManual
ConcealedWeaponLicense
(b)Takinganauthorizedtrainingcourseofnolessthanfour(4)hoursincludingrearms
safetyandthelawsregardingthepermissibleuseofarearm.
(c)Theapplicantmayberequiredtosubmitanyweapontobeconsideredforalicenseto
theSheriff'sOfceArmorer/RangemasterorotherSheriff'sOfceapprovedarmorer
forafullsafetyinspection.Therenewalapplicantshallalsosuccessfullycomplete
arearmssafetyandprociencyexaminationwiththeweapontobelicensed,to
beadministeredbytheSheriff'sOfceArmorer/Rangemasterorprovideproofof
successfulcompletionofanotherSheriff'sOfceapprovedrearmssafetyand
prociencyexamination,includingcompletionofallreleasesandotherforms.The
costofanyoutsideinspection/examinationshallbetheresponsibilityoftheapplicant.
(d)Paymentofanon-refundablerenewalapplicationfee.
NOTE:Exceptiontotheninety(90)dayrequirementmaybemadeforcertainhardships.
OncetheSherifforauthorizeddesigneehasveriedthesuccessfulcompletionofrenewal
process,therenewalofthelicensetocarryaconcealedweaponwilleitherbegrantedor
denied.Priorissuanceofalicenseshallnotentitleanylicenseetoanypropertyorliberty
righttorenewal.
Whetheranapplicationforrenewalisapprovedordenied,theapplicantshallbenotiedin
writingwithin90daysoftherenewalapplicationorwithinthirty(30)daysafterreceiptofthe
applicant'scriminalbackgroundcheckfromDOJ,whicheverislater(PenalCode§26205).
218.6DEPARTMENTREPORTINGANDRECORDS
PursuanttoPenalCode§26225,theSheriffshallmaintainarecordofthefollowingand
immediatelyprovidecopiesofeachtotheDepartmentofJustice:
(a)Thedenialofalicense
(b)Thedenialofanamendmenttoalicense
(c)Theissuanceofalicense
(d)Theamendmentofalicense
(e)Therevocationofalicense
TheSheriffshallannuallysubmittotheStateAttorneyGeneralthetotalnumberoflicenses
tocarryconcealedweaponsissuedtoreservepeaceofcersandjudges.
218.7CONFIDENTIALRECORDS
Thehomeaddressandtelephonenumbersofanypeaceofcer,magistrate,commissioner
orjudgecontainedinanyapplicationorlicenseshallnotbeconsideredpublicrecord
(GovernmentCode§6254(u)(2)).
Anyinformationinanyapplicationorlicensewhichtendstoindicatewhenorwherethe
applicantisvulnerabletoattackorthatconcernstheapplicant'smedicalorpsychological
historyorthatofhis/herfamilyshallnotbeconsideredpublicrecord(GovernmentCode
§
6254(u)(1)).
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Policy
220
ElDoradoCountySheriff'sOfce
PolicyManual
RetiredDeputyCCWEndorsements
220.1PURPOSEANDSCOPE
Thepurposeofthispolicyistooutlinetheprocessandconditionsassociatedwiththe
issuance,revocation,anddenialofaconcealedweapons(CCW)endorsementforretired
deputiesofthisdepartment.
220.2QUALIFIEDRETIREES
Anyfull-timesworndeputyofthisdepartmentwhowasauthorizedto,anddid,carrya
concealedrearmduringthecourseandscopeofhis/heremploymentshallbeissuedan
identicationcardwithaCCWApprovedendorsementuponhonorableretirement(Penal
Code§25455).
(a)Forthepurposeofthispolicy,honorablyretiredincludesallpeaceofcerswhohave
qualiedfor,andaccepted,aserviceordisabilityretirement,however,shallnot
includeanydeputywhoretiresinlieuoftermination.
(b)NoCCWApprovedendorsementshallbeissuedtoanydeputyretiringbecauseofa
psychologicaldisability(PenalCode26305).
220.3MAINTAININGACCWENDORSEMENT
InordertomaintainaCCWApprovedendorsementonanidenticationcard,theretired
deputyshall(PenalCode§26305):
(a)Qualifyannuallywiththeauthorizedrearmatacourseapprovedbythisdepartment
attheretireddeputy'sexpense.
(b)Remainsubjecttoalldepartmentrulesandpoliciesaswellasallfederal,stateand
locallaws.
(c)Onlybeauthorizedtocarryaconcealedrearminspectedandapprovedbythe
Department.
220.4CARRYINGFIREARMSOUTOFSTATE
Subjectto18UnitedStatesCode926CandPolicyManual§312.8,qualiedretireddeputies
ofthisdepartmentmaybeauthorizedtocarryaconcealedweaponinotherstates.
220.5IDENTIFICATIONCARDFORMAT
Theidenticationcardissuedtoanyqualiedandhonorablyretireddeputyshallbetwo
inchesbythreeinchesandminimallycontainthefollowing(PenalCode§25460):
(a)Photographoftheretiree.
(b)Retiree'snameanddateofbirth.
(c)Dateofretirement.
(d)Nameandaddressofthisdepartment.
(e)AstampedendorsementCCWApprovedalongwiththedatebywhichthe
endorsementmustberenewed(notmorethanoneyear).Inthecaseinwhicha
CCWendorsementhasbeendeniedorrevoked,theidenticationcardshallbe
stampedNoCCWPrivilege.
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(f)Ifapplicable,anotationthat"Thispersonisincompliancewith18USC§926C(d)(1)."
220.6DENIALORREVOCATIONOFSTATECCWENDORSEMENT
TheCCWendorsementunderPenalCode§25470foranydeputyretiredfromthis
departmentmaybedeniedorpermanentlyrevokedonlyuponashowingofgoodcause.
Anydenialorrevocationunderthissectionshallalsobeconsidereddisqualicationunder
18USC§926C(d).TheCCWendorsementmaybeimmediatelyandtemporarilyrevoked
bytheShiftSergeantwhentheconductofaretiredpeaceofcercompromisespublic
safety.Goodcause,ifchallenged,shallbedeterminedinthefollowingmanner:
(a)IntheeventthataCCWendorsementisinitiallydenied,theretireddeputyshallhave
15daysfromthedateofdenialtorequestaformalhearing.Thefailuretosubmit
atimelywrittenrequestforahearingshallbedeemedawaiverofsuchright.The
hearing,absentwrittenagreementbetweentheparties,shallbeheldnolaterthan
120daysaftertherequestisreceived.
(b)PriortorevocationofanyCCWendorsement,theDepartmentshallprovidethe
affectedretireewithwrittennoticeofahearingbyeitherpersonalserviceorrstclass
mail,postageprepaid,returnreceiptrequestedtotheretiree'slastknownaddress
(PenalCode§26315).
1.Theretireeshallhave15daysfromthedateofservicetoleawrittenrequest
forahearing.
2.Thehearing,absentwrittenagreementbetweentheparties,shallbeheldno
laterthan120daysaftertherequestisreceived(PenalCode§26315).
3.Thefailuretosubmitatimelywrittenrequestforahearingshallbedeemeda
waiverofsuchright.
(c)ThehearingforthedenialorrevocationofanyCCWendorsementshallbeconducted
beforeahearingboardcomposedofthreemembers,oneselectedbytheDepartment,
oneselectedbytheretireeorhis/heremployeeorganizationandoneselectedjointly
(PenalCode§26320).
1.ThedecisionofsuchhearingboardshallbebindingontheDepartmentandthe
retiree.
2.AnyretireewhowaivestherighttoahearingorwhoseCCWendorsementhas
beenrevokedatahearingshallimmediatelysurrenderhis/heridentication
card.TheDepartmentwillthenreissueanewidenticationcardwhichshall
bestampedNoCCWPrivilege.
220.6.1SHIFTSERGEANTRESPONSIBILITY
Employeeswhohavereasontosuspectaretiree'sconducthascompromisedpublicsafety
shouldnotifytheShiftSergeantassoonaspractical.TheShiftSergeantshouldtakethe
followingstepsintheseinstances:
(a)Takeappropriatestepstopromptlylookintothematter.
(b)Ifwarranted,contacttheretireeinpersonandadvisehim/herinwritingofthefollowing:
1.Theretiree'sCCWendorsementisimmediatelyandtemporarilyrevoked.
2.Theretireewillhave15daystorequestahearingtodeterminewhetherthe
temporaryrevocationshouldbecomepermanent.
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3.Theretireewillforfeithis/herrighttoahearingandtheCCWendorsementwill
bepermanentlyrevokediftheretireefailstorespondtothenoticeofhearing
withinthe15-dayperiod.
(c)AcurrentcopyofPenalCode§§26305,26312and26315shouldbeattachedtothe
writtennotice.
(d)Intheeventthatpersonalcontactwiththeretireecannotbereasonablyachieved
inatimelymanner,theShiftSergeantshouldattempttomaketheabovenoticeof
temporarysuspensionthroughanotherpeaceofcer.Forexample,ifaretireewas
arrestedordetainedbyadistantagency,theShiftSergeantmayrequestthatapeace
ofcerofthatagencyactastheDepartment'sagenttodeliverthewrittennotication.
(e)Noticationofthetemporarysuspensionshouldalsobepromptlymailedtotheretiree
viarstclassmail,postageprepaid,returnreceiptrequested(PenalCode§26312).
(f)TheShiftSergeantshoulddocumentinamemotheinvestigation,theactionstaken,
and,ifapplicable,anynoticationmadetotheretiree.Thememoshouldbeforwarded
totheSheriff.
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Policy
221
ElDoradoCountySheriff'sOfce
PolicyManual
Donation/GiftAcceptancePolicy
221.1PURPOSEANDSCOPE
Fromtimetotime,civicmindedcitizens,servicegroupsandbusinessesoffergiftsand
donationstotheSheriff'sOfce.Suchgiftsanddonationscanhelpexpandimportant
servicesandprogramsthatwecanprovidetothecommunity.Thesegiftsanddonations
takemanyformsincludingcashwithorwithoutadesignatedpurpose,orneworused
equipment.
221.1.1POLICY
Allrequeststoreceiveagiftordonationshallbeforwardedthroughthechainofcommand
totheOfceoftheSheriffforreviewandapproval.Thedecisiontoacceptdonationsorgifts
restswiththeSheriff.Acceptanceofthegiftordonationshallresultinaclearbenet,and
beconsistentwithpriorities,goalsandobjectivesoftheSheriff'sOfce.
Ifapproved,thegiftordonationshallnotbeautomaticallyconstruedtoresultinpublicity,
advertisement,orpromotionaluse.Anydecisiontopublicizethedonationshallbe
examinedontheindividualcircumstance.TheSheriffwillscreenalldonationproposals
forpotentialconictsofinterestandthepossibilityofnegativepublicity.Alettershallbe
preparedacknowledgingreceiptofthedonationandexpressinggratitudeonbehalfofthe
Sheriff'sOfce.
ThispolicyappliestoallareasanddivisionsoftheSheriff'sOfce,includingvolunteer
groups,specializedsections,supportorganizations,oranyothergroupassociatedwith
theSheriff'sOfceorwhichwouldbethesourcefunds,equipmentoranyotheritems
contributedtoanySheriff'sOfceoperation.Acceptingagiftordonationwithoutproper
approvalisgroundsfordiscipline.
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Chapter3-GeneralOperations
Policy
300
ElDoradoCountySheriff'sOfce
PolicyManual
Use of Force
Click here for the updated Policy 300
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Policy
306
ElDoradoCountySheriff'sOfce
PolicyManual
RestraintDevices
306.1PURPOSEANDSCOPE
Thispolicyprovidesguidelinesfortheuseofhandcuffsandotherrestraintsduring
detentionsandarrests.
306.2POLICY
TheElDoradoCountySheriff'sOfceauthorizestheuseofrestraintdevicesinaccordance
withthispolicy,theUseofForcePolicyanddepartmenttraining.Restraintdevicesshall
notbeusedtopunish,todisplayauthorityorasashowofforce.
306.3USEOFRESTRAINTS
OnlymemberswhohavesuccessfullycompletedElDoradoCountySheriff's
Ofce-approvedtrainingontheuseofrestraintdevicesdescribedinthispolicyare
authorizedtousethesedevices.
Whendecidingwhethertouseanyrestraint,deputiesshouldcarefullybalanceofcersafety
concernswithfactorsthatinclude,butarenotlimitedto:
•Thecircumstancesorcrimeleadingtothearrest.
•Thedemeanorandbehaviorofthearrestedperson.
•Theageandhealthoftheperson.
•Whetherthepersonisknowntobepregnant.
•Whetherthepersonhasahearingorspeakingdisability.Insuchcases,consideration
shouldbegiven,safetypermitting,tohandcufngtothefrontinordertoallowthe
persontosignorwritenotes.
•Whetherthepersonhasanyotherapparentdisability.
306.3.1RESTRAINTOFDETAINEES
Situationsmayarisewhereitmaybereasonabletorestrainanindividualwhomay,afterbrief
investigation,bereleasedwithoutarrest.Unlessarrested,theuseofrestraintsondetainees
shouldcontinueonlyforaslongasisreasonablynecessarytoassurethesafetyofdeputies
andothers.Whendecidingwhethertoremoverestraintsfromadetainee,deputiesshould
continuouslyweighthesafetyinterestsathandagainstthecontinuingintrusionuponthe
detainee.Detaineesshouldberestrainedintheleastrestrictivemannerthatiseffectivefor
thedeputyanddetainee.
306.3.2RESTRAINTOFPREGNANTPERSONS
Personswhoareknowntobepregnantshouldberestrainedintheleastrestrictivemanner
thatiseffectiveforofcersafetyandinnoeventshallthesepersonsberestrainedbythe
useoflegirons,waistchainsorhandcuffsbehindthebody.
Nopersonwhoisinlabor,deliveryorrecoveryafterdeliveryshallbehandcuffedor
restrainedexceptinextraordinarycircumstancesandonlywhenasupervisormakes
anindividualizeddeterminationthatsuchrestraintsarenecessaryforthesafetyofthe
arrestee,deputiesorothers(PenalCode§3407;PenalCode§6030).
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306.3.3RESTRAINTOFJUVENILES
Ajuvenileunder14yearsofageshouldnotberestrainedunlesshe/sheissuspectedof
adangerousfelonyorwhenthedeputyhasareasonablesuspicionthatthejuvenilemay
resist,attemptescape,injurehim/herself,injurethedeputyordamageproperty.
306.3.4NOTIFICATIONS
Wheneveradeputytransportsapersonwiththeuseofrestraintsotherthanhandcuffs,
thedeputyshallinformthejailstaffuponarrivalatthejailthatrestraintswereused.This
noticationshouldincludeinformationregardinganyothercircumstancesthedeputy
reasonablybelieveswouldbepotentialsafetyconcernsormedicalriskstothesubject
(e.g.,prolongedstruggle,extremeagitation,impairedrespiration)thatmayhaveoccurred
priorto,orduringtransportationtothejail.
306.4APPLICATIONOFHANDCUFFSORPLASTICCUFFS
Handcuffs,includingtemporarynylonorplasticcuffs,maybeusedonlytorestraina
person'shandstoensureofcersafety.
Althoughrecommendedformostarrestsituations,handcufngisdiscretionaryandnotan
absoluterequirementoftheDepartment.Deputiesshouldconsiderhandcufnganyperson
theyreasonablybelievewarrantsthatdegreeofrestraint.However,deputiesshouldnot
concludethatinordertoavoidriskeverypersonshouldbehandcuffed,regardlessofthe
circumstances.
Inmostsituationshandcuffsshouldbeappliedwiththehandsbehindtheperson'sback.
Whenfeasible,handcuffsshouldbedouble-lockedtopreventtightening,whichmaycause
unduediscomfortorinjurytothehandsorwrists.
Insituationswhereonepairofhandcuffsdoesnotappearsufcienttorestraintheindividual
ormaycauseunreasonablediscomfortduetotheperson'ssize,deputiesshouldconsider
alternatives,suchasusinganadditionalsetofhandcuffsormultipleplasticcuffs.
Handcuffsshouldberemovedassoonasitisreasonableorafterthepersonhasbeen
searchedandissafelyconnedwithinadetentionfacility.
306.5APPLICATIONOFSPITHOODS/MASKS/SOCKS
Spithoods/masks/socksaretemporaryprotectivedevicesdesignedtopreventthewearer
frombitingand/ortransferringortransmittinguids(salivaandmucous)toothers.
Spithoodsmaybeplaceduponpersonsincustodywhenthedeputyreasonablybelievesthe
personwillbiteorspit,eitheronapersonorinaninappropriateplace.Theyaregenerally
usedduringapplicationofaphysicalrestraint,whilethepersonisrestrained,orduringor
aftertransport.
Deputiesutilizingspithoodsshouldensurethatthespithoodisfastenedproperlytoallowfor
adequateventilationandthattherestrainedpersoncanbreathenormally.Deputiesshould
provideassistanceduringthemovementofrestrainedindividualsduetothepotentialfor
impairedordistortedvisiononthepartoftheindividual.Deputiesshouldavoidcomingling
individualswearingspithoodswithotherdetainees.
Spithoodsshouldnotbeusedinsituationswheretherestrainedpersonisbleeding
profuselyfromtheareaaroundthemouthornose,orifthereareindicationsthattheperson
hasamedicalcondition,suchasdifcultybreathingorvomiting.Insuchcases,prompt
medicalcareshouldbeobtained.Ifthepersonvomitswhilewearingaspithood,thespit
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RestraintDevices
hoodshouldbepromptlyremovedanddiscarded.Personswhohavebeensprayedwith
oleoresincapsicum(OC)sprayshouldbethoroughlydecontaminatedincludinghair,head
andclothingpriortoapplicationofaspithood.
Thosewhohavebeenplacedinaspithoodshouldbecontinuallymonitoredandshallnot
beleftunattendeduntilthespithoodisremoved.Spithoodsshallbediscardedaftereach
use.
306.6APPLICATIONOFAUXILIARYRESTRAINTDEVICES
Auxiliaryrestraintdevicesincludetransportbelts,waistorbellychains,transportation
chains,legironsandothersimilardevices.Auxiliaryrestraintdevicesareintendedforuse
duringlong-termrestraintortransportation.Theyprovideadditionalsecurityandsafety
withoutimpedingbreathing,whilepermittingadequatemovement,comfortandmobility.
Onlydepartment-authorizeddevicesmaybeused.Anypersoninauxiliaryrestraintsshould
bemonitoredasreasonablyappearsnecessary.
306.7APPLICATIONOFLEGRESTRAINTDEVICES
Legrestraintsmaybeusedtorestrainthelegsofaviolentorpotentiallyviolentperson
whenitisreasonabletodosoduringthecourseofdetention,arrestortransportation.Only
restraintdevicesapprovedbytheDepartmentshallbeused.
Indeterminingwhethertousethelegrestraint,deputiesshouldconsider:
(a)Whetherthedeputyorotherscouldbeexposedtoinjuryduetotheassaultiveor
resistantbehaviorofasuspect.
(b)Whetheritisreasonablynecessarytoprotectthesuspectfromhis/herownactions
(e.g.,hittinghis/herheadagainsttheinteriorofthepatrolunit,runningawayfromthe
arrestingdeputywhilehandcuffed,kickingatobjectsordeputies).
(c)Whetheritisreasonablynecessarytoavoiddamagetoproperty(e.g.,kickingat
windowsofthepatrolunit).
306.7.1GUIDELINESFORUSEOFLEGRESTRAINTS
Whenapplyinglegrestraintsthefollowingguidelinesshouldbefollowed:
(a)Ifpracticable,deputiesshouldnotifyasupervisoroftheintenttoapplythelegrestraint
device.Inallcases,asupervisorshallbenotiedassoonaspracticableafterthe
applicationofthelegrestraintdevice.
(b)Onceapplied,absentamedicalorotheremergency,restraintsshouldremaininplace
untilthedeputyarrivesatthejailorotherfacilityorthepersonnolongerreasonably
appearstoposeathreat.
(c)Oncesecured,thepersonshouldbeplacedinaseatedoruprightposition,secured
withaseatbelt,andshallnotbeplacedonhis/herstomachforanextendedperiod,
asthiscouldreducetheperson'sabilitytobreathe.
(d)Therestrainedpersonshouldbecontinuallymonitoredbyadeputywhileintheleg
restraint.Thedeputyshouldensurethatthepersondoesnotrollontoandremainon
his/herstomach.
(e)Thedeputyshouldlookforsignsoflaboredbreathingandtakeappropriatestepsto
relieveandminimizeanyobviousfactorscontributingtothiscondition.
(f)Whentransportedbyambulance/paramedicunit,therestrainedpersonshouldbe
accompaniedbyadeputywhenrequestedbymedicalpersonnel.Thetransporting
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deputyshoulddescribetomedicalpersonnelanyunusualbehaviorsorother
circumstancesthedeputyreasonablybelieveswouldbepotentialsafetyormedical
riskstothesubject(e.g.,prolongedstruggle,extremeagitation,impairedrespiration).
306.8REQUIREDDOCUMENTATION
Ifanindividualisrestrainedandreleasedwithoutanarrest,thedeputyshalldocumentthe
detailsofthedetentionandtheneedforhandcuffsorotherrestraints.
Ifanindividualisarrested,theuseofrestraintsotherthanhandcuffsshallbedocumented
intherelatedreport.Thedeputyshouldinclude,asappropriate:
(a)Theamountoftimethesuspectwasrestrained.
(b)Howthesuspectwastransportedandthepositionofthesuspect.
(c)Observationsofthesuspect'sbehaviorandanysignsofphysiologicalproblems.
(d)Anyknownorsuspecteddruguseorothermedicalproblems.
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308
ElDoradoCountySheriff'sOfce
PolicyManual
ControlDevicesandTechniques
308.1PURPOSEANDSCOPE
Toreduceandminimizealtercation-relatedinjuriestodeputiesandsuspects,the
Departmentauthorizestheuseofselectedcontroldevices.Certaincontroldevicesare
providedinordertocontrolviolentorpotentiallyviolentsuspects.Itisanticipatedthatthe
useofthesedeviceswillgenerallyresultinfeweraltercation-relatedinjuriestodeputies
andsuspects.Thebelowproceduresarefortheuseandmaintenanceofcontroldevices
(e.g.,baton,oleoresincapsicum(OC)sprayandteargas).Onlythosecontroldevicesthat
havebeenapprovedbytheSherifforhis/herdesigneeareauthorizedtobecarriedby
membersofthisdepartment.
308.1.1WHENDEVICESMAYBEUSED
Whenadecisionhasbeenmadetorestrainorarrestaviolentorthreateningsuspect,an
approvedcontroldevicemayonlybeusedwhenitsuseappearsreasonableunderthe
circumstances.
308.2ISSUING,CARRYINGANDUSINGCONTROLDEVICES
Controldevicesdescribedinthispolicymaybecarriedandusedbymembersofthis
departmentonlyifthedevicehasbeenissuedbytheDepartmentorapprovedbythe
Sheriffortheauthorizeddesignee.
Onlydeputieswhohavesuccessfullycompleteddepartment-approvedtrainingintheuse
ofanycontroldeviceareauthorizedtocarryandusethedevice.
Controldevicesmaybeusedwhenadecisionhasbeenmadetocontrol,restrainorarrest
asubjectwhoisviolentorwhodemonstratestheintenttobeviolent,andtheuseofthe
deviceappearsreasonableunderthecircumstances.Whenreasonable,averbalwarning
andopportunitytocomplyshouldprecedetheuseofthesedevices.
Whenusingcontroldevices,deputiesshouldcarefullyconsiderpotentialimpactareasin
ordertominimizeinjuriesandunintentionaltargets.
308.3RESPONSIBILITIES
308.3.1SHIFTSERGEANTRESPONSIBILITIES
TheShiftSergeantmayauthorizetheuseofacontroldevicebyselectedpersonnelor
membersofspecializedunitswhohavesuccessfullycompletedtherequiredtraining.
TheShiftSergeantshallreviewallusesofcontroldevicestoensureuseiswithinpolicy
guidelines.
308.3.2ARMORER/RANGEMASTERRESPONSIBILITIES
TheArmorer/Rangemastershallcontroltheinventoryandissuanceofallcontroldevices
andshallensurethatalldamaged,inoperative,outdatedorexpendedcontroldevicesor
munitionsareproperlydisposedof,repairedorreplaced.
EverycontroldevicewillbeperiodicallyinspectedbytheArmorer/Rangemasterorthe
designatedinstructorforaparticularcontroldevice.Theinspectionshallbedocumented.
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308.3.3USERRESPONSIBILITIES
Allnormalmaintenance,chargingorcleaningshallremaintheresponsibilityofpersonnel
usingthevariousdevices.
Anydamaged,inoperative,outdatedorexpendedcontroldevicesormunitions,along
withdocumentationexplainingthecauseofthedamage,shallbereturnedtothe
Armorer/Rangemasterfordisposition.DamagetoCountypropertyformsshallalsobe
preparedandforwardedthroughthechainofcommand,whenappropriate,explainingthe
causeofdamage.
308.4BATONGUIDELINES
Theneedtoimmediatelycontrolasuspectmustbeweighedagainsttheriskofcausing
seriousinjury.Thehead,neck,throat,spine,heart,kidneysandgroinshouldnotbe
intentionallytargetedexceptwhenthedeputyreasonablybelievesthesuspectposesan
imminentthreatofseriousbodilyinjuryordeathtothedeputyorothers.
Whencarryingabaton,uniformedpersonnelshallcarrythebatoninitsauthorizedholderon
theequipmentbelt.Plainclothesandnon-eldpersonnelmaycarrythebatonasauthorized
andinaccordancewiththeneedsoftheirassignmentoratthedirectionoftheirsupervisor.
308.5TEARGASGUIDELINES
Teargasmaybeusedforcrowdcontrol,crowddispersaloragainstbarricadedsuspects
basedonthecircumstances.OnlytheShiftSergeant,IncidentCommanderorCrisis
ResponseUnitCommandermayauthorizethedeliveryanduseofteargas,andonlyafter
evaluatingallconditionsknownatthetimeanddeterminingthatsuchforcereasonably
appearsjustiedandnecessary.
Whenpracticable,repersonnelshouldbealertedorsummonedtothescenepriortothe
deploymentofteargastocontrolanyresandtoassistinprovidingmedicalaidorgas
evacuationifneeded.
308.6OLEORESINCAPSICUM(OC)GUIDELINES
Aswithothercontroldevices,oleoresincapsicum(OC)sprayandpepperprojectilesmay
beconsideredforusetobringundercontrolanindividualorgroupsofindividualswhoare
engagingin,orareabouttoengageinviolentbehavior.PepperprojectilesandOCspray
shouldnot,however,beusedagainstindividualsorgroupswhomerelyfailtodisperseor
donotreasonablyappeartopresentarisktothesafetyofofcersorthepublic.
308.6.1OCSPRAY
UniformedpersonnelcarryingOCsprayshallcarrythedeviceinitsholsterontheequipment
belt.Plainclothesandnon-eldpersonnelmaycarryOCsprayasauthorized,inaccordance
withtheneedsoftheirassignmentoratthedirectionoftheirsupervisor.
308.6.2PEPPERPROJECTILESYSTEMS
PepperprojectilesareplasticspheresthatarelledwithaderivativeofOCpowder.
Becausethecompressedgaslauncherdeliverstheprojectileswithenoughforcetoburst
theprojectilesonimpactandreleasetheOCpowder,thepotentialexistsfortheprojectiles
toinictinjuryiftheystrikethehead,neck,spineorgroin.Therefore,personnelusing
apepperprojectilesystemshouldnotintentionallytargetthoseareas,exceptwhenthe
deputyreasonablybelievesthesuspectposesanimminentthreatofseriousbodilyinjury
ordeathtothedeputyorothers.
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ControlDevicesandTechniques
Deputiesencounteringasituationthatwarrantstheuseofapepperprojectilesystemshall
notifyasupervisorassoonaspracticable.Asupervisorshallrespondtoallpepperprojectile
systemincidentswherethesuspecthasbeenhitorexposedtothechemicalagent.The
supervisorshallensurethatallnoticationsandreportsarecompletedasrequiredbythe
UseofForcePolicy.
Eachdeploymentofapepperprojectilesystemshallbedocumented.Thisincludes
situationswherethelauncherwasdirectedtowardthesuspect,whetherornotthe
launcherwasused.Accidentaldischargesshallbepromptlyreportedtoasupervisorand
documentedontheappropriatereportform.Onlynon-incidentuseofapepperprojectile
system,suchastrainingandproductdemonstrations,isexemptfromthereporting
requirement.
308.6.3TREATMENTFOROCSPRAYEXPOSURE
PersonswhohavebeensprayedwithorotherwiseaffectedbytheuseofOCshouldbe
promptlyprovidedwithcleanwatertocleansetheaffectedareas.Thosepersonswho
complainoffurthersevereeffectsshallbeexaminedbyappropriatemedicalpersonnel.
308.7KINETICENERGYPROJECTILEGUIDELINES
Thisdepartmentiscommittedtoreducingthepotentialforviolentconfrontations.Kinetic
energyprojectiles,whenusedproperly,arelesslikelytoresultindeathorseriousphysical
injuryandcanbeusedinanattempttode-escalateapotentiallydeadlysituation.
308.7.1DEPLOYMENTANDUSE
Onlydepartment-approvedkineticenergymunitionsshallbecarriedanddeployed.
Approvedmunitionsmaybeusedtocompelanindividualtoceasehis/heractionswhen
suchmunitionspresentareasonableoption.
Deputiesarenotrequiredorcompelledtouseapprovedmunitionsinlieuofother
reasonabletacticsiftheinvolveddeputydeterminesthatdeploymentofthesemunitions
cannotbedonesafely.Thesafetyofhostages,innocentpersonsanddeputiestakes
priorityoverthesafetyofsubjectsengagedincriminalorsuicidalbehavior.
Circumstancesappropriatefordeploymentinclude,butarenotlimitedto,situationsin
which:
(a)Thesuspectisarmedwithaweaponandthetacticalcircumstancesallowforthesafe
applicationofapprovedmunitions.
(b)Thesuspecthasmadecrediblethreatstoharmhim/herselforothers.
(c)Thesuspectisengagedinriotousbehaviororisthrowingrocks,bottlesorother
dangerousprojectilesatpeopleand/ordeputies.
308.7.2DEPLOYMENTCONSIDERATIONS
Beforedischargingprojectiles,thedeputyshouldconsiderthefollowingfactors:
(a)Severityofthecrimeorincident.
(b)Subject'scapabilitytoposeanimminentthreattothesafetyofdeputiesorothers.
(c)Ifthesubjectisactivelyresistingarrestorattemptingtoevadearrestbyight.
(d)Thecredibilityofthesubject'sthreatasevaluatedbythedeputiespresent,and
physicalcapacity/capability.
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(e)Theproximityofweaponsavailabletothesubject.
(f)Thedeputy'sversusthesubject'sphysicalfactors(e.g.,age,sizerelativestrength,
skilllevel,injury/exhaustion,thenumberofdeputy(s)versussubject(s).
(g)Theavailabilityofotherforceoptionsandtheirpossibleeffectiveness.
(h)Distanceandangletotarget.
(i)Typesofmunitionsemployed.
(j)Typeandthicknessofsubject'sclothing.
(k)Thesubject'sactionsdictatetheneedforanimmediateresponseandtheuseof
controldevicesappearappropriate.
Averbalwarningoftheintendeduseofthedeviceshouldprecedeitsapplication,unless
itwouldotherwiseendangerthesafetyofdeputiesorwhenitisnotpracticableduetothe
circumstances.Thepurposeofthewarningistogivetheindividualareasonableopportunity
tovoluntarilycomplyandtowarnotherdeputiesandindividualsthatthedeviceisbeing
deployed.
Deputiesshouldkeepinmindthemanufacturer'srecommendationsandtheirtraining
regardingeffectivedistancesandtargetareas.However,deputiesarenotrestrictedsolely
touseaccordingtomanufacturerrecommendations.Eachsituationmustbeevaluatedon
thetotalityofcircumstancesatthetimeofdeployment.
Theneedtoimmediatelyincapacitatethesubjectmustbeweighedagainsttheriskof
causingseriousinjuryordeath.Theheadandneckshouldnotbeintentionallytargeted,
exceptwhenthedeputyreasonablybelievesthesuspectposesanimminentthreatof
seriousbodilyinjuryordeathtothedeputyorothers.
308.7.3SAFETYPROCEDURES
Shotgunsspecicallydesignatedforusewithkineticenergyprojectileswillbespecially
markedinamannerthatmakesthemreadilyidentiableassuch.
Deputieswillinspecttheshotgunandprojectilesatthebeginningofeachshifttoensure
thattheshotgunisinproperworkingorderandtheprojectilesareoftheapprovedtypeand
appeartobefreefromdefects.
Whenitisnotdeployed,theshotgunwillbeunloadedandproperlyandsecurelystoredin
thevehicle.Whendeployingthekineticenergyprojectileshotgun,thedeputyshallvisually
inspectthekineticenergyprojectilestoensurethatconventionalammunitionisnotbeing
loadedintotheshotgun.
Absentcompellingcircumstances,deputieswhomusttransitionfromconventional
ammunitiontokineticenergyprojectileswillemploythetwo-personruleforloading.The
two-personruleisasafetymeasureinwhichaseconddeputywatchestheunloading
andloadingprocesstoensurethattheweaponiscompletelyemptiedofconventional
ammunition.
308.8TRAININGFORCONTROLDEVICES
TheTrainingcoordinatorshallensurethatallpersonnelwhoareauthorizedtocarryacontrol
devicehavebeenproperlytrainedandcertiedtocarrythespeciccontroldeviceandare
retrainedorrecertiedasnecessary.
(a)Prociencytrainingshallbemonitoredanddocumentedbyacertied,control-device
weaponsortacticsinstructor.
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(b)Alltrainingandprociencyforcontroldeviceswillbedocumentedinthedeputy's
trainingle.
(c)Deputieswhofailtodemonstrateprociencywiththecontroldeviceorknowledge
ofthisagency'sUseofForcePolicywillbeprovidedremedialtraining.Ifadeputy
cannotdemonstrateprociencywithacontroldeviceorknowledgeofthisagency's
UseofForcePolicyafterremedialtraining,thedeputywillberestrictedfromcarrying
thecontroldeviceandmaybesubjecttodiscipline.
308.9REPORTINGUSEOFCONTROLDEVICESANDTECHNIQUES
Anyapplicationofacontroldeviceortechniquelistedinthispolicyshallbedocumentedin
therelatedincidentreportandreportedpursuanttotheUseofForcePolicy.
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Policy
309
ElDoradoCountySheriff'sOfce
PolicyManual
Electro-MuscularDisruptionTechnology
Guidelines
309.1PURPOSEANDSCOPE
TheElectro-MuscularDisruptionT echnologydevice(EMDT)deviceisintendedtocontrol
aviolentorpotentiallyviolentindividualwhileminimizingtheriskofseriousinjury.Itis
anticipatedthattheappropriateuseofsuchadevicewillresultinfewerseriousinjuriesto
ofcersandsuspects.Thispolicyappliestoallswornmembers,correctionalofcersand
securityofcerswhoareissuedEMDTs.
309.2POLICY
Personnelwhohavecompleteddepartment-approvedtrainingmaybeissuedtheEMDT
deviceforuseduringtheircurrentassignment.Personnelleavingaparticularassignment
maybeexpectedtoreturnittothedepartment'sinventory.
Deputies/correctionalofcersshallonlyusetheEMDTdeviceandcartridgesthathave
beenissuedbytheDepartment.Uniformeddeputies/correctionalofcerswhohavebeen
issuedtheEMDTdeviceshallwearthedeviceinanapprovedholsterontheirperson.
Non-uniformeddeputiesmaysecuretheEMDTdeviceinthedriver'scompartmentoftheir
vehicle.
WhentheEMDTdeviceiscarriedaspartofauniformeddeputy's/correctionalofcer's
equipment,theEMDTdeviceshallbecarriedonthesideoppositethedutyweapon.
(a)AllEMDTdevicesshallbeclearlyanddistinctlymarkedtodifferentiatethemfromthe
dutyweaponandanyotherdevice.
(b)Wheneverpracticable,deputies/correctionalofcersshouldcarryatotaloftwoor
moreEMDTdevicecartridgesontheirpersonwhencarryingtheEMDTdevice.
(c)Deputies/correctionalofcersshallberesponsibleforensuringthattheirissuedEMDT
deviceisproperlymaintainedandingoodworkingorderatalltimes.
(d)Deputies/correctionalofcersshouldneverholdbotharearmandtheEMDTdevice
atthesametime.
309.3VERBALANDVISUALWARNINGS
AverbalwarningoftheintendeduseoftheEMDTdeviceshouldprecedeitsapplication,
unlessitwouldotherwiseendangerthesafetyofdeputies/correctionalofcersorwhenitis
notpracticableduetothecircumstances.Thepurposeofthewarningisforthefollowing:
(a)Providetheindividualwithareasonableopportunitytovoluntarilycomply.
(b)ProvideotherdeputiesandindividualswithawarningthataEMDTdevicemaybe
deployed.
If,afteraverbalwarning,anindividualisunwillingtovoluntarilycomplywithadeputy's
lawfulordersanditappearsbothreasonableandpracticalunderthecircumstances,the
deputy/correctionalofcermay,butisnotrequiredto,displaytheelectricalarc(provided
thereisnotacartridgeloadedintotheEMDTdevice)orthelaserinafurtherattempttogain
compliancepriortotheapplicationoftheEMDTdevice.Theaiminglasershouldneverbe
intentionallydirectedintotheeyesofanotherasitmaypermanentlyimpairhis/hervision.
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Thefactthataverbaland/orotherwarningwasgivenorthereasonsitwasnotgivenshall
bedocumentedbythedeputy/correctionalofcerdeployingtheEMDTdeviceintherelated
report.
309.4USEOFTHEEMDT
TheEMDThaslimitationsandrestrictionsrequiringconsiderationbeforeitsuse.TheEMDT
shouldonlybeusedwhenitsoperatorcansafelyapproachthesubjectwithintheoperational
rangeofthedevice.AlthoughtheEMDTisgenerallyeffectiveincontrollingmostindividuals,
deputiesshouldbeawarethatthedevicemaynotachievetheintendedresultsandbe
preparedwithotheroptions.
309.4.1APPLICATIONOFTHEEMDT
TheEMDTmaybeusedinanyofthefollowingcircumstances,whenthecircumstances
perceivedbythedeputyatthetimeindicatethatsuchapplicationisreasonablynecessary
tocontrolaperson:
(a)Thesubjectisviolentorisphysicallyresisting.
(b)Thesubjecthasdemonstrated,bywordsoraction,anintentiontobeviolentorto
physicallyresist,andreasonablyappearstopresentthepotentialtoharmdeputies,
him/herselforothers.
Mereightfromapursuingdeputy,withoutotherknowncircumstancesorfactors,isnot
goodcausefortheuseoftheEMDTtoapprehendanindividual.
309.4.2TARGETINGCONSIDERATIONS
Reasonableeffortsshouldbemadetotargetlowercentermassandavoidthehead,neck,
chestandgroin.Ifthedynamicsofasituationorofcersafetydonotpermitthedeputyto
limittheapplicationoftheEMDTprobestoaprecisetargetarea,deputiesshouldmonitor
theconditionofthesubjectifoneormoreprobesstrikesthehead,neck,chestorgroinuntil
thesubjectisexaminedbyparamedicsorothermedicalpersonnel.
309.4.3MULTIPLEAPPLICATIONSOFTHEEMDT
DeputiesshouldapplytheEMDTforonlyonestandardcycleandthenevaluatethe
situationbeforeapplyinganysubsequentcycles.MultipleapplicationsoftheEMDTagainst
asingleindividualaregenerallynotrecommendedandshouldbeavoidedunlessthe
deputyreasonablybelievesthattheneedtocontroltheindividualoutweighsthepotentially
increasedriskposedbymultipleapplications.
IftherstapplicationoftheEMDTappearstobeineffectiveingainingcontrolofan
individual,thedeputyshouldconsidercertainfactorsbeforeadditionalapplicationsofthe
EMDT,including:
(a)Whethertheprobesaremakingpropercontact.
(b)Whethertheindividualhastheabilityandhasbeengivenareasonableopportunity
tocomply.
(c)Whetherverbalcommands,otheroptionsortacticsmaybemoreeffective.
DeputiesshouldgenerallynotintentionallyapplymorethanoneEMDTatatimeagainsta
singlesubject.
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309.4.4ACTIONSFOLLOWINGDEPLOYMENTS
DeputiesshallnotifyasupervisorofallEMDTdischarges.Confettitagsshouldbecollected
andtheexpendedcartridge,alongwithbothprobesandwire,shouldbesubmitted
intoevidence.Thecartridgeserialnumbershouldbenotedanddocumentedonthe
evidencepaperwork.Theevidencepackagingshouldbemarked"Biohazard"iftheprobes
penetratedthesubject'sskin.
309.4.5DANGEROUSANIMALS
TheEMDTmaybedeployedagainstananimalaspartofaplantodealwithapotentially
dangerousanimal,suchasadog,iftheanimalreasonablyappearstoposeanimminent
threattohumansafetyandalternativemethodsarenotreasonablyavailableorwouldlikely
beineffective.
309.4.6TASER®CAM™
TheTASERCAMisactivatedanytimethesafetyisintheoffposition.Thesafetyshouldbe
inthesafepositionunlessthedeputyintendstousethedevice.BecausetheTASERCAM
memoryislimited,thevideoandaudiodatashouldbedownloadedfrequentlyandretained
asrequiredbythedepartmentrecordsretentionschedule.
309.5DOCUMENTATION
DeputiesshalldocumentallEMDTdischargesintherelatedarrest/crimereportandthe
EMDTreportform.Noticationshallalsobemadetoasupervisorincompliancewith
theUseofForcePolicy.Unintentionaldischarges,pointingthedeviceataperson,laser
activationandarcingthedevicewillalsobedocumentedonthereportform.
309.5.1RECERTIFICATION
Anydeputy/correctionalofcerassignedadepartmentissuedEMDTshallcompletean
annualrecerticationwiththeEMDT.Therecerticationshallbeconductedbyadepartment
authorizedEMDTinstructor.
309.6MEDICALTREATMENT
Consistentwithlocalmedicalpersonnelprotocolsandabsentextenuatingcircumstances,
onlyappropriatemedicalpersonnelshouldremoveEMDTprobesfromaperson'sbody.
UsedEMDTprobesshallbetreatedasasharpsbiohazard,similartoausedhypodermic
needle,andhandledappropriately.Universalprecautionsshouldbetaken.
AllpersonswhohavebeenstruckbyEMDTprobesorwhohavebeensubjectedtothe
electricdischargeofthedeviceshallbemedicallyassessedpriortobooking.Additionally,
anysuchindividualwhofallsunderanyofthefollowingcategoriesshould,assoonas
practicable,beexaminedbyparamedicsorotherqualiedmedicalpersonnel:
(a)Thepersonissuspectedofbeingundertheinuenceofcontrolledsubstancesand/or
alcohol.
(b)Thepersonmaybepregnant.
(c)Thepersonreasonablyappearstobeinneedofmedicalattention.
(d)TheEMDTprobesarelodgedinasensitivearea(e.g.,groin,femalebreast,head,
face,neck).
(e)Thepersonrequestsmedicaltreatment.
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Anyindividualexhibitingsignsofdistressorwhoisexposedtomultipleorprolonged
applications(i.e.,morethan15seconds)shallbetransportedtoamedicalfacilityfor
examinationormedicallyevaluatedpriortobooking.Ifanyindividualrefusesmedical
attention,sucharefusalshouldbewitnessedbyanotherdeputyand/ormedicalpersonnel
andshallbefullydocumentedinrelatedreports.Ifanaudiorecordingismadeofthe
contactoraninterviewwiththeindividual,anyrefusalshouldbeincluded,ifpossible.
Thetransportingdeputyshallinformanypersonprovidingmedicalcareorreceivingcustody
thattheindividualhasbeensubjectedtotheapplicationoftheEMDT .
309.7MAINTENANCEANDRECORDING
(a)SupervisorsshallensurethatprintoutsofEMDTdownloadsaremaintainedintheir
respectivedivisions.
309.8SUPERVISORRESPONSIBILITIES
Whenpossible,supervisorsshouldrespondtocallswhentheyreasonablybelievethereis
alikelihoodtheEMDTmaybeused.Asupervisorshouldrespondtoallincidentswhere
theEMDTwasactivated.
Asupervisorshouldrevieweachincidentwhereapersonhasbeenexposedtoanactivation
oftheEMDT .Thedevice'sonboardmemoryshouldbedownloadedthroughthedataport
byasupervisororArmorer/Rangemasterandsavedwiththerelatedarrest/crimereport.
Photographsofprobesitesshouldbetakenandwitnessesinterviewed.
309.9TRAINING
PersonnelwhoareauthorizedtocarrytheEMDTshallbepermittedtodosoonlyafter
successfullycompletingtheinitialdepartment-approvedtraining.Anypersonnelwhohave
notcarriedtheEMDTasapartoftheirassignmentforaperiodofsixmonthsormoreshall
berecertiedbyadepartment-approvedEMDTinstructorpriortoagaincarryingorusing
thedevice.
ProciencytrainingforpersonnelwhohavebeenissuedEMDTsshouldoccureveryyear.
Areassessmentofadeputy'sknowledgeand/orpracticalskillmayberequiredatanytime
ifdeemedappropriatebytheTrainingcoordinator.AlltrainingandprociencyforEMDTs
willbedocumentedinthedeputy'strainingle.
Commandstaff,supervisorsandinvestigatorsshouldreceiveEMDTtrainingasappropriate
fortheinvestigationstheyconductandreview.
DeputieswhodonotcarryEMDTsshouldreceivetrainingthatissufcienttofamiliarize
themwiththedeviceandwithworkingwithdeputieswhousethedevice.
TheTrainingcoordinatorisresponsibleforensuringthatallmemberswhocarryEMDTs
havereceivedinitialandannualprociencytraining.Periodicauditsshouldbeusedfor
verication.
ApplicationofEMDT sduringtrainingcouldresultininjurytopersonnelandshouldnotbe
mandatoryforcertication.
TheTrainingcoordinatorshouldensurethatalltrainingincludes:
(a)Areviewofthispolicy.
(b)AreviewoftheUseofForcePolicy.
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(c)Performingweak-handdrawsorcross-drawstoreducethepossibilityofaccidentally
drawingandringarearm.
(d)Targetareaconsiderations,toincludetechniquesoroptionstoreducetheaccidental
applicationofprobesnearthehead,neck,chestandgroin.
(e)HandcufngasubjectduringtheapplicationoftheEMDTandtransitioningtoother
forceoptions.
(f)De-escalationtechniques.
(g)Restrainttechniquesthatdonotimpairrespirationfollowingtheapplicationofthe
EMDT.
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Policy
310
ElDoradoCountySheriff'sOfce
PolicyManual
Ofcer-InvolvedShooting
310.1PURPOSEANDSCOPE
Theintentofthispolicyistoestablishpolicyandproceduresfortheinvestigationofan
incidentinwhichapersonisinjuredastheresultofapoliceshootingandtoensurethat
suchincidentsbeinvestigatedinafairandimpartialmanner.
310.2INVESTIGATIONRESPONSIBILITY
ThisdepartmentconformstotheOfcerInvolvedCriticalIncidentProtocolforinvestigating
ofcer-involvedshootings.
310.3TYPESOFINVESTIGATIONS
Ofcer-involvedshootingsinvolveseveralseparateinvestigations.Theinvestigationsmay
include:
(a)Acriminalinvestigationoftheincidentbytheagencyhavingjurisdictionwherethe
incidentoccurred.Thisdepartmentmayrelinquishitscriminalinvestigationtoan
outsideagencywiththeapprovaloftheSherifforaDivisionCommander
(b)Acriminalinvestigationoftheinvolvedofcer(s)conductedbyanoutsideagency
(c)Acivilinvestigationtodeterminepotentialliabilityconductedbytheinvolvedofcer's
agency
(d)Anadministrativeinvestigationconductedbytheinvolvedofcer'sagency,to
determineiftherewereanyviolationsofdepartmentpolicy
310.4JURISDICTION
Jurisdictionisdeterminedbythelocationoftheshootingandtheagencyemployingthe
involvedofcer(s).Thefollowingscenariosoutlinethejurisdictionalresponsibilitiesfor
investigatingofcer-involvedshootings:
310.4.1ELDORADOCOUNTYSHERIFF'SOFFICEDEPUTYWITHINTHIS
JURISDICTION
TheElDoradoCountySheriff'sOfceisresponsibleforthecriminalinvestigationofthe
suspect'sactions,thecivilinvestigation,andtheadministrativeinvestigation.Thecriminal
investigationoftheofcer-involvedshootingwillbeconductedbytheDistrictAttorney's
Ofce.
310.4.2ALLIEDAGENCY'SOFFICERWITHINTHISJURISDICTION
TheElDoradoCountySheriff'sOfceisresponsibleforthecriminalinvestigationof
thesuspect'sactions.Thecriminalinvestigationoftheofcer-involvedshootingwill
beconductedbytheDistrictAttorney'sOfce.Theofcer'semployingagencywillbe
responsibleforanyciviland/oradministrativeinvestigation(s).
310.4.3ELDORADOCOUNTYSHERIFF'SOFFICEDEPUTYINANOTHER
JURISDICTION
Theagencywheretheincidentoccurredhascriminaljurisdictionandisresponsibleforthe
criminalinvestigationoftheincident.Thatagencymayrelinquishitscriminalinvestigation
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ofthesuspect(s)toanotheragency.TheElDoradoCountySheriff'sOfcewillconduct
timelyciviland/oradministrativeinvestigations.
310.4.4INVESTIGATIONRESPONSIBILITYMATRIX
Thefollowingtableidentiesthepossiblescenariosandresponsibilitiesfortheinvestigation
ofofcer-involvedshootings:
Criminal
Investigation
ofSuspect(s)
Criminal
Investigation
ofOfcer(s)
Civil
Investigation
Administrative
Investigation
EDSODeputyin
ThisJurisdiction
EDSO
Investigators
District
Attorney'sOfce
EDSOCivil
LiabilityTeam
EDSO
Professional
StandardsUnit
AlliedAgency's
OfcerinThis
Jurisdiction
EDSO
Investigators
District
Attorney'sOfce
InvolvedOfcer's
Department
Involved
Ofcer's
Department
EDSODeputy
inAnother
Jurisdiction
Agencywhere
incident
occurred
Decisionmade
byagency
whereincident
occurred
EDSOCivil
LiabilityTeam
EDSO
Professional
StandardsUnit
310.5THEINVESTIGATIONPROCESS
Thefollowingproceduresareguidelinesusedintheinvestigationofanofcer-involved
shooting.
310.5.1DUTIESOFINITIALONSCENESUPERVISOR
Uponarrivalatthesceneofanofcer-involvedshooting,therstuninvolvedsupervisor
should:
(a)Takeallreasonablestepstoobtainemergencymedicalattentionforallapparently
injuredindividuals.
(b)Attempttoobtainabriefoverviewofthesituationfromanynon-shooterdeputy(s).
1.Intheeventthattherearenonon-shooterdeputies,thesupervisorshould
attempttoobtainabriefvoluntaryoverviewfromoneshooterdeputy.
(c)Ifnecessary,thesupervisormayadministrativelyorderanydeputyfromthis
departmenttoimmediatelyprovidepublicsafetyinformationnecessarytosecurethe
sceneandpursuesuspects.
1.Publicsafetyinformationshallbelimitedtosuchthingsasoutstandingsuspect
information,numberanddirectionofshotsred,parametersoftheincident
scene,identityofknownwitnessesandsimilarinformation.
(d)Absentavoluntarystatementfromanydeputy(s),theinitialonscenesupervisor
shouldnotattempttoorderanydeputytoprovideotherthanpublicsafetyinformation.
(e)ProvideallavailableinformationtotheShiftSergeantandCentralDispatch.If
feasible,sensitiveinformationshouldbecommunicatedoversecurenetworks.
(f)Takecommandofandsecuretheincidentscenewithadditionalpersonneluntil
relievedbyadetectivesupervisororotherassignedpersonnel.
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(g)Assoonaspractical,shooterdeputiesshouldrespondorbetransported(separately,
iffeasible)tothestationforfurtherdirection.
1.Eachinvolveddeputyshouldbegivenanadministrativeordernottodiscussthe
incidentwithotherinvolveddeputiespendingfurtherdirectionfromasupervisor.
2.Whenadeputy'sweaponistakenorleftatthescene(e.g.,evidence),thedeputy
willbeprovidedwithacomparablereplacementweaponortransportedtothe
stationbyotherdeputies.
310.5.2SHIFTSERGEANTDUTIES
Uponlearningofanofcer-involvedshooting,theShiftSergeantshallberesponsiblefor
coordinatingallaspectsoftheincidentuntilrelievedbytheSherifforaDivisionCommander.
310.5.3NOTIFICATIONS
Thefollowingperson(s)shallbenotiedassoonaspractical:
•Sheriff
•InvestigativeServicesDivisionCommander
•DistrictAttorneyOISrolloutteam
•ProfessionalStandardsUnitsupervisor
•CivilLiabilityResponseTeam
•Psychological/Peersupportpersonnel
•Coroner(ifnecessary)
•Deputyrepresentative(ifrequested)
AlloutsideinquiriesabouttheincidentshallbedirectedtotheShiftSergeant.
310.5.4MEDIARELATIONS
Asinglepressreleaseshallbepreparedwithinputandconcurrencefromthesupervisor
andagencyrepresentativeresponsibleforeachphaseoftheinvestigation.Thisreleasewill
beavailabletotheShiftSergeant,InvestigativeServicesDivisionCommanderandPublic
InformationOfcerintheeventofinquiriesfromthemedia.
Itwillbethepolicyofthisdepartmenttonotreleasetheidentitiesofinvolveddeputiesabsent
theirconsentorasrequiredbylaw.Moreover,noinvolveddeputyshallbesubjectedto
contactfromthemedia(GovernmentCode§3303(e))andnoinvolveddeputyshallmake
anycommentstothepressunlessauthorizedbytheSherifforaDivisionCommander.
Lawenforcementofcialsreceivinginquiriesregardingincidentsoccurringinotheragency
jurisdictionsshallrefrainfrompubliccommentandwilldirectthoseinquiriestotheagency
havingjurisdictionandprimaryresponsibilityfortheinvestigation.
310.5.5INVOLVEDOFFICERS
Oncetheinvolveddeputy(s)havearrivedatthestation,theShiftSergeantshouldadmonish
eachdeputythattheincidentshallnotbediscussedexceptwithauthorizedpersonnelor
representatives.Thefollowingshallbeconsideredfortheinvolveddeputy:
(a)Anyrequestfordepartmentorlegalrepresentationwillbeaccommodated,however,
noinvolveddeputyshallbepermittedtomeetcollectivelyorinagroupwithanattorney
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oranyrepresentativepriortoprovidingaformalintervieworreport(GovernmentCode
§3303(i)).
(b)Discussionswithlicensedattorneyswillbeconsideredprivilegedasattorney-client
communications.
(c)Discussionswithdepartmentrepresentatives(e.g.,employeeassociation)willbe
privilegedonlyastothediscussionofnon-criminalinformationhowever.
(d)ApsychotherapistshallbeprovidedbytheDepartmenttoeachinvolveddeputy,or
anyotherdeputy,uponrequest.
1.Interviewswithalicensedpsychotherapistwillbeconsideredprivilegedandwill
notbedisclosedexcepttotheextentthatthedeputyisorisnottforreturnto
duty.
2.Anintervieworsessionwithalicensedpsychotherapistmaytakeplaceprior
totheinvolveddeputyprovidingaformalintervieworreport,buttheinvolved
deputiesshallnotbepermittedtoconsultormeetcollectivelyorinagroupwith
alicensedpsychotherapistpriortoprovidingaformalintervieworreport.
(e)AlthoughtheDepartmentwillhonorthesensitivityofcommunicationswithpeer
counselors,thereisnolegalprivilegetosuch.Peercounselorsarecautionedagainst
discussingthefactsofanyincidentwithaninvolvedorwitnessdeputy.
Careshouldbetakentopreservetheintegrityofanyphysicalevidencepresentonthe
deputy'sequipmentorclothing,suchasbloodorngerprints,untilinvestigatorsorlab
personnelcanproperlyretrieveit.
Detectivesshallmakereasonableaccommodationstothedeputy'sphysicalandemotional
needs(GovernmentCode§3303(d)).
Eachinvolveddeputyshallbegivenreasonablepaidadministrativeleavefollowingan
ofcer-involvedshooting.ItshallbetheresponsibilityoftheShiftSergeanttomake
scheduleadjustmentstoaccommodatesuchleave.
310.6THESHOOTINGINCIDENTCRIMINALINVESTIGATION
310.6.1DETECTIVEPERSONNEL
Oncenotiedofanofcer-involvedshooting,itshallbetheresponsibilityoftheDetective
Bureausupervisortoassignappropriatedetectivepersonneltohandletheinvestigation
ofrelatedcrimes.DetectiveswillbeassignedtoworkwithinvestigatorsfromtheDistrict
Attorney'sOfceandmaybeassignedtoseparatelyhandletheinvestigationofanyrelated
crimesnotbeinginvestigatedbytheDistrictAttorney'sOfce.
Allrelateddepartmentalreportsexceptadministrativeand/orprivilegedreportswillbe
forwardedtothedesignateddetectivesupervisorforapproval.Privilegedreportsshallbe
maintainedexclusivelybythosepersonnelauthorizedsuchaccess.Administrativereports
willbeforwardedtotheappropriateDivisionCommander.
310.6.2CRIMINALINVESTIGATION
ItshallbethepolicyofthisdepartmenttoutilizetheDistrictAttorney'sOfcetoconductan
independentcriminalinvestigationintothecircumstancesofanyofcer-involvedshooting
involvinginjuryordeath.
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Ifavailable,detectivepersonnelfromthisdepartmentmaybeassignedtopartnerwith
investigatorsfromtheDistrictAttorney'sOfcesoastonotduplicateeffortsinrelated
criminalinvestigations.
Oncepublicsafetyissueshavebeenaddressed,criminalinvestigatorswillbegiventhe
nextopportunitytointerviewinvolveddeputiesinordertoprovidethemwithanopportunity
togiveavoluntarystatement.Thefollowingshallbeconsideredfortheinvolveddeputy:
(a)SupervisorsandProfessionalStandardsUnitpersonnelshouldnotparticipatedirectly
inanyvoluntaryinterviewofdeputies.Thiswillnotprohibitsuchpersonnelfrom
monitoringsuchinterviewsorindirectlyprovidingareasforinquiry.
(b)Ifrequested,anyinvolveddeputywillbeaffordedtheopportunitytoconsult
individuallywitharepresentativeofhis/herchoosingoranattorney,priortospeaking
withcriminalinvestigators.However,inordertomaintaintheintegrityofeach
individualdeputy'sstatement,involveddeputiesshallnotconsultormeetwitha
representativeorattorneycollectivelyoringroupspriortobeinginterviewed.
(c)Anyvoluntarystatementprovidedbythedeputy(s)willbemadeavailableforinclusion
intheadministrativeorotherrelatedinvestigations.
(d)Absentconsentfromtheinvolveddeputyorasrequiredbylaw,noadministratively
coercedstatement(s)willbeprovidedtoanycriminalinvestigators.
310.6.3REPORTSBYINVOLVEDOFFICERS
Intheeventthatsuspectsremainoutstandingorsubjecttoprosecutionforrelatedoffenses,
thisdepartmentshallretaintheauthoritytorequireinvolveddeputiestoprovidesufcient
informationforrelatedcriminalreportstofacilitatetheapprehensionandprosecutionof
thoseindividuals(GovernmentCode§3304(a)).
Whiletheinvolveddeputymaywritethereport,itisgenerallyrecommendedthatsuch
reportsbecompletedbyassignedinvestigatorswhoshouldinterviewinvolveddeputies
asvictims/witnesses.Sincethepurposeofthesereportswillbetofacilitatecriminal
prosecution,statementsofinvolveddeputiesshouldfocusonevidencetoestablishthe
elementsofcriminalactivitiesbyinvolvedsuspects.Careshouldbetakennottoduplicate
informationprovidedbyinvolveddeputiesinotherreports.
Nothinginthissectionshallbeconstruedtodepriveaninvolveddeputyoftherighttoconsult
withlegalcounselpriortocompletinganysuchcriminalreport.
Reportsrelatedtotheprosecutionofcriminalsuspectswillbeprocessedaccordingto
normalprocedures,butshouldalsobeincludedforreferenceintheinvestigationofthe
ofcer-involvedshooting.
310.6.4WITNESSIDENTIFICATIONANDINTERVIEWS
Becausepotentialwitnessestoanofcer-involvedshootingorothermajorincidentmay
becomeunavailableortheintegrityoftheirstatementscompromisedwiththepassage
oftime,asupervisorshouldtakereasonablestepstopromptlycoordinatewithcriminal
investigatorstoutilizeavailablepersonnelforthefollowing:
(a)Identifyallpersonspresentatthesceneandintheimmediatearea.
1.Whenfeasible,arecordedstatementshouldbeobtainedfromthosepersons
whoclaimnottohavewitnessedtheincidentbutwhowerepresentatthetime
itoccurred.
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2.Anypotentialwitnesswhoisunwillingorunabletoremainavailableforaformal
interviewshouldnotbedetainedabsentreasonablesuspiciontodetainor
probablecausetoarrest.Withoutdetainingtheindividualforthesolepurpose
ofidentication,deputiesshouldattempttoidentifythewitnesspriortohis/her
departure.
(b)Witnesseswhoarewillingtoprovideaformalinterviewshouldbeaskedtomeetata
suitablelocationwherecriminalinvestigatorsmayobtainarecordedstatement.Such
witnesses,ifwilling,maybetransportedbydepartmentpersonnel.
1.Awritten,verbalorrecordedstatementofconsentshouldbeobtainedpriorto
transportingawitnessinadepartmentvehicle.Whenthewitnessisaminor,
consentshouldbeobtainedfromtheparentorguardian,ifavailable,priorto
transportation.
(c)Assignavailablepersonneltopromptlycontactthesuspect'sknownfamilyand
associatestoobtainanyavailableanduntaintedbackgroundinformationaboutthe
suspect'sactivitiesandstateofmindpriortocontactwithdeputies.
310.7ADMINISTRATIVEINVESTIGATION
Inadditiontoallotherinvestigationsassociatedwithanofcer-involvedshooting,this
departmentwillconductaninternaladministrativeinvestigationtodetermineconformance
withdepartmentpolicy.Thisinvestigationwillbeconductedunderthesupervisionofthe
ProfessionalStandardsUnitandwillbeconsideredacondentialpeaceofcerpersonnel
le.
(a)Anydeputyinvolvedinashootingmaybeadministrativelycompelledtoprovidea
bloodsampleforalcohol/drugscreening.Absentconsentfromthedeputy,such
compelledsamplesandtheresultsofanysuchtestingshallnotbedisclosedtoany
criminalinvestigativeagency.
(b)Ifanydeputyhasvoluntarilyelectedtoprovideastatementtocriminalinvestigators,
theassignedadministrativeinvestigatorshouldreviewthatstatementbefore
proceedingwithanyfurtherinterviewofthatinvolveddeputy.
1.Ifafurtherinterviewofthedeputyisdeemednecessarytodeterminepolicy
compliance,careshouldbetakentolimittheinquirytonewareaswithminimal,
ifany,duplicationofquestionsaddressedinthevoluntarystatement.The
involveddeputyshallbeprovidedwithacopyofhisorherpriorstatement
beforeproceedingwithanysubsequentinterview(s)(GovernmentCode§
3303(g))
(c)Intheeventthataninvolveddeputyhaselectedtonotprovidecriminalinvestigators
withavoluntarystatement,theassignedadministrativeinvestigatorshallconductan
administrativeinterviewtodetermineallrelevantinformation.
1.Althoughthisinterviewshouldnotbeunreasonablydelayed,careshouldbe
takentoensurethatthedeputy'(s)physicalandpsychologicalneedshavebeen
addressedbeforecommencingtheinterview.
2.Ifrequested,thedeputyshallhavetheopportunitytoselectanuninvolved
representativetobepresentduringtheinterview(GovernmentCode§3303(i)).
However,inordertomaintaintheintegrityofeachindividualdeputy'sstatement,
involveddeputiesshallnotconsultormeetwitharepresentativeorattorney
collectivelyoringroupspriortobeinginterviewed.
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3.Administrativeinterview(s)shouldberecordedbytheinvestigator(thedeputy
mayalsorecordtheinterview)(GovernmentCode§3303(g)).
4.ThedeputyshallbeinformedofallconstitutionalMirandarights(Government
Code§3303(h))and,assumingnovoluntarywaiver,willthenbegiven
anadministrativeordertoprovidefullandtruthfulanswerstoallquestions
(GovernmentCode§3303(e)).Thedeputyshallbeinformed,however,that
theinterviewwillbeforadministrativepurposesonlyandthatthestatement
cannotbeusedcriminally(TheLybargerorGarrityadmonishment).
5.Theadministrativeinterviewshallbeconsideredpartofthedeputy'scondential
personnelle.
6.TheProfessionalStandardsUnitshallcompileallrelevantinformationand
reportsnecessaryfortheDepartmenttodeterminecompliancewithapplicable
policies.
7.ThecompletedadministrativeinvestigationshallbesubmittedtotheUseof
DeadlyForceReviewBoard,whichwillrestrictitsndingsastowhetherthere
wascompliancewiththeDepartmentuseofdeadlyforcepolicy.
8.Anyotherindicationsofpotentialpolicyviolationsshallbedeterminedin
accordancewithstandarddisciplinaryprocedures.
310.8AUDIOANDVIDEORECORDINGS
AnydeputyinvolvedinanincidentmaybepermittedtoreviewavailableMobileAudio
Video(MAV)orothervideooraudiorecordingspriortoprovidingarecordedstatementor
completingreports.
Uponrequest,non-lawenforcementwitnesseswhoareabletoverifytheirpresenceand
theirabilitytocontemporaneouslyperceiveeventsatthesceneofanincidentmayalso
bepermittedtoreviewavailableMAVorothervideooraudiorecordingswithapprovalof
assignedinvestigatorsorasupervisor.
AnyMAVandotherknownvideooraudiorecordingsofanincidentshouldnotbepublicly
releasedduringanongoinginvestigationwithoutconsultingtheDistrictAttorneyorCounty
Counsel'sOfceasappropriate.
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Protocol
311.1FORWARD
Investigationsofcriticalincidentsinvolvingpoliceemployeesoftenplaceextraordinary
demandsupontheindividualsandagenciesinvolved.Inadditiontotheknowledge,skill
andresourcesrequiredtoinvestigatecivilianhomicidecases,ofcer-involvedcritical
incidentspresentuniquecombinationsofcomplexities.
Thesecasestendtoattractconsiderableinterestfromsegmentsofthepublicandfrom
thenewsmedia.Thepublic'srighttoknowwhatoccurredmayrequirebalancingwith
investigativenecessity,rightsofprivacyorrightstoafairtrial.Doubtsmaybeexpressed
bysomeabouttheproprietyofpoliceagenciesconductinginvestigationsoffatalities,which
involvedtheirownofcersasactorsorvictims.
Theindividualsandagenciesinvolvedinsuchcriticalincidentsaswellasthoseinvolved
inthesubsequentinvestigationsmustrealizethateachincidenthaspotentialsocial,civil,
administrativeandcriminalconsequences.Incidentinvestigatorsandagencymanagers
mustunderstandthelegalrights,obligationsandauthorityoftheagenciesandindividuals
involved.Theymustspecicallyrecognizeandreconcilepoliceofcers'constitutionalrights
againsttheirrightsandobligationsresultingfromtheemployer/agencyrelationship.
Confusion,evenconictcanoccuramongindividualsandagenciesbasedupondifferent
interests,duties,perspectives,authority,trainingandresources.Unlessresolvedin
advance,questionssuchaswhoconductstheinvestigation,whattypeofinvestigation
shouldbeperformedandwhoshouldbepresentwhenaninvolvedofcerisinterviewed
candelayandevencompromiseaninvestigation.
Becausethesedemandsandcomplicationsexist,thisProtocolwasdevelopedinElDorado
Countytoserveasamodelorguidelinefortheinvestigationofofcer-involvedcritical
incidentsinElDoradoCounty.ThegoaloftheProtocolistohelpassurethatsuchcases
arethoroughlyandfairlyinvestigated.
WhilethisProtocolrepresentstheunderstandingandagreementamongmemberagencies
abouthowsuchcasesaretobeinvestigated,itisanticipatedthatindividualagencies
willmakeminormodications,notaffectinginterdepartmentalprovisions,tomeetagency
requirements.
ThisProtocol,whichisneitherastatute,norbothordinanceorregulation,isnotintended
toincreasethecivilorcriminalliabilityofmemberagenciesortheiremployees,anditshall
notbeconstruedascreatinganymandatoryobligationsto,oronbehalfof,thirdparties.
311.2DEFINITIONS
(a)Ofcer-InvolvedCriticalIncidents-IncidentsoccurringinElDoradoCounty
involvingtwoormorepeople,inwhichapoliceagencyemployeeisinvolvedasan
Actor,Victimorcustodialofcer,wherea"CriticalInjury"(see1.F.page3)occurs.
Such"Incidents"includebutarenotlimitedtothefollowing:
1.Intentionalandaccidentalshootings,includingpolicetacticalincidentsinvolving
specializedresponseteams.
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2.Intentionalandaccidentaluseofanyotherdangerousordeadlyweapons.
3.Assaultsuponpoliceofcers;assaultsonotherpoliceemployeeswhoareon
dutyorareactingforalawenforcementpurpose.
4.Attemptsbypoliceemployeestomakearrestsortootherwisegainphysical
controlforalawenforcementpurpose.
5.Physicalaltercations,mutualcombat,anddomesticviolenceinwhichthepolice
employeeisactinginaprivatecitizencapacity.
6.Anyfatalinjuryinpolicecustody,butexcludingfatalinjuriesofprisonerswhich
occurwhiletheinmateisunderphysicianstreatmentforadiseaseorother
naturalconditionwhichhasbeendiagnosedpriortodeathandwhichdoes
notinvolvecustodialtrauma,custodialsuicideorcustodialingestionoftoxic
substance.
7.Anyfatalinjurytoapersonwhoisapassengerofapoliceofcer(suchas
ride-along,emergencytransports,etc.).
8.Vehicularcollisions,andspecically
(a)Includinganyvehiclefatalitywhichoccurs:
1.after,althoughnotnecessarilyasaproximatecauseof,police
gunredirectedatthesuspectorthesuspectvehicle;
2.inconnectionwithuseofvehicle(s)bypoliceasan"enforcement
intervention"techniqueintendedtoapprehendasuspect.
("Enforcementintervention"includesvehicleramming,roadblocks,
andforcingavehicletoalteritscoursebycuttinginfrontofitorby
contact.);
3.policepursuitswhereinthesuspectvehiclewhichisbeingpursued
bypolicevehicle(s)collideswithanothervehicle,apedestrian
oranobject,wherethatcollisiondidnotresultfromcollision
contactbetweenthesuspectvehicleandapolicevehicleorfrom
"enforcementintervention"(seepreceding1&2).
(b)Excludinganyvehiclefatalitywhichinvolves:
1.Off-dutynon-swornpoliceemployeeswhoarenotatthetimeofthe
Incidentactingforanactual,apparentorpurportedlawenforcement
purpose;
2.Solovehicularcollisionsinwhichtheonlyinjuryissufferedbya
policeemployeewhowasthedriverandsoleoccupantofavehicle
whichwasnotinvolvedinacollisionwithanyotheroccupiedvehicle;
(b)PoliceEmployee-ThisProtocolappliestoemployeesandtocertainotherpeople
afliatedwiththelawenforcementagencieswhicharemembersofthisProtocol
agreement,asfollows:
1.Full-time,part-time,andhourlyswornofcers,whetheron-dutyoroff-duty,and
whetheractingforlawenforcementoraprivatepurposeatthetimeofthe
Incident.
2.Full-timeunswornemployeeswhoareon-dutyatthetimeoftheIncident,orwho
areactingactually,apparentlyorpurportedlyforalawenforcementpurposeat
thetimeoftheIncident
3.Part-timeunswornemployees:sameasnumber2above.
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4.Reservepoliceofcerswhoareon-dutyorwhoareactingactually,apparently
orpurportedlyforalawenforcementpurposeatthetimeoftheIncident.
5.Temporaryemployeesandvolunteerswhetherpaidorunpaid,whoareon-duty
orwhoareactingactually,apparentlyorpurportedlyforalawenforcement
purposeatthetimeoftheIncident.Thiscategoryincludesinformantswhen
theyareworkingunderthedirectcontrolandsupervisionofapoliceofcer.
(c)Actors:
1.Apersonwhoseactisa"proximatecause"ofafatalinjurytoanotherperson;or
2.Apersonwhointendsthathis/heractbea"proximatecause"ofseriousbodily
injuryordeathtoanotherpersonwhoisactuallykilledbyanother.
(d)Victim-ThepersonwhoisinjuredbytheactoftheActor,whetherornotintentionally.
WhenusedinthisProtocol,thisworddoesnotimplyexistenceofcriminality;itisused
simplytodesignatethepersonwhoisphysicallyinjured.
(e)ProximateCause-Acausewhich,inanaturalandcontinuoussequence,produces
thefatalinjury,withoutwhichcausetheinjurywouldnothaveoccurred.Reasonable
foreseeabilityofthefatalinjuryisnotafactorrelevanttothisdenition.
(f)CriticalInjury-Death,orinjurywhichissoseverethatdeathislikelytoresult.
(g)VenueAgency-Theagency,oragencies,withinwhosegeographicaljurisdictionthe
Incidentoccurs.(seeSection311.2(a)7forVenuedeterminationfactors.)
(h)EmployerAgency-Theagencybywhomtheinvolvedpoliceemployeeisemployed
orwithwhichhe/sheisafliated.(InmanycasestheVenueAgencywillalsobethe
EmployerAgency.)
(i)CriminalInvestigators-ThoseinvestigatorsassignedbytheVenueAgency(ies),the
EmployerAgency(ies),theCaliforniaHighwayPatrol(whenapplicable),theProbation
Department,theWelfareDepartmentandtheDistrictAttorney'sofcetoconductthe
criminalinvestigationoftheIncident.
(j)AdministrativeInvestigators-ThoseinvestigatorsassignedbytheEmployer
AgencytoconducttheAdministrativeInvestigationoftheIncident(seeSection311.2
(b)).
(k)MemberAgencies-ThelawenforcementagenciesinElDoradoCountywhichare
membersofthisProtocolagreement.
311.3INVOCATIONOFTHISPROTOCOL
(a)AutomaticandImmediate-UpontheoccurrenceofanOfcer-InvolvedCritical
Incident(seeSection311.2(a)DEFINITIONS),thisProtocolisautomaticallyeffective
immediatelyupontheoccurrence.
1.Optional:EachMemberAgencyofthisagreement,wheninthecapacityofa
VenueAgencyorEmployerAgency,mayitselfinvokethisProtocoluponthe
occurrenceofanysensitiveorcriticaleventinvolvingapoliceemployeewhich
mayhavepossiblecriminalliabilityattached.Uponthisunilateralinvocation,
thematterwillbeinvestigatedundertheprovisionsofthisProtocol.
(a)Examples:
1.afatalitywhichisnotcoveredbythisProtocol
2.anofcer-involvedincidentwheretheinjuriesarenotfatal
3.anyothersensitiveorcriticaleventinvolvingapoliceemployee
wherecriminalconductisapossibilitytobeinvestigated.
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(b)EachmemberagencyhasdiscretiontodeclineparticipationinOptional
invocations.
2.InlieuofinvokingtheOptionalprovisionsabove,theinvolvedagency(ies)may
investigatethematterbyitselformayseekaidfromotheragencies.
311.4INVESTIGATIVEAGENCIES,FORMATSANDRESPONSIBILITIES:
Toproperlyrecognizeandaccommodatethevariousinterestsandthevariousrulesoflaw
whichmaybeinvolvedinanyIncident,investigationsofthesemattersmustbeperformed
undertwoseparateinvestigativeformats:(a)TheCriminalInvestigation;and(b)The
AdministrativeInvestigation.
311.4.1CRIMINALINVESTIGATIONS
TheCriminalInvestigationhasinvestigativepriorityovertheAdministrativeInvestigation
anditbeginsimmediatelyafteranIncidenthasoccurred.
ItisperformedbycriminalinvestigatorsfromtheVenueAgency(ies),theEmployer
Agency(ies),theCaliforniaHighwayPatrol(whenapplicable),thePlacervillePolice
Department,TheSouthLakeT ahoePoliceDepartmentandtheDistrictAttorney's
ofceformedintoaTaskForceforeachIncident.Theparticipatingagencieswillwork
togetherduringtheinvestigation.However,andmoreimportantly,theagencywithin
whosegeographicaljurisdictiontheincidentoccurshastheultimateauthoritytodecide
irreconcilableinvestigativeissues.
ItsgoalistodevelopallavailablerelevantinformationabouttheIncident.Thisinformation
willbeusedintwoways:
(a)Todeterminepresenceorabsenceofcriminalliabilityonthepartofallthoseinvolved
intheIncident.Specically:
1.Todeterminewhetherthenatureandthequalityoftheconductinvolvedis
prohibitedbystatuteswhichprovideforcriminalpenaltiesuponconviction;and
2.Ifcriminalconductdoesexist,determinetheidentityoftheperson(s)responsible
forthatconduct;and
3.Ifcriminalconductdoesexist,determinethedegreeofthecrime(s);the
existenceofanyfactualorlegaldefensestothatcrime;andtodetermine
thepresenceorabsenceofanyfactorswhichwouldmitigateoraggravate
punishmentforthatcrime.
4.ToincidentallyprovidefactualinformationtotheEmployerAgency's
managementforitsinternaluse.(WhiletheCriminalInvestigatorsdonotdirect
theirinvestigativeattentiontoAdministrativeconcerns,itisrecognizedthatthe
Criminalinvestigation'sresultsareofproperinteresttoAgencyManagement
foritsinternaluseandthoseresultsarefullyavailableforthatpurpose).
(b)Theinvestigationisrequiredtofollowtherulesoflawwhichapplytoallcriminal
proceedingsincludingconstitutional,statutoryandcaselawregardingrightswhich
arecoveredbytheUnitedStatesConstitution's4th,5th,6th,and14thAmendments.
(c)Itisperformedinamannerthatprovidesboththeappearanceandtherealityofa
thorough,fair,completeandprofessionalinvestigationwhichisfreeofconictsof
interest.
(d)Walk€šThrough:
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1.Scenewalk-throughscanbeextremelyvaluable,providinginvestigatorswith
insightastothemechanicsoftheincident.
(a)Whenapplicable,awalk-throughofthesceneshouldbelimitedto;1-
Involvedofcer1-Ofcer'sattorney1-Leadinvestigator1-LeadCSI
investigator
(b)Ifpractical,effortswillbemadetoallowadditionalTaskForcemembers
theopportunitytoseeandhearthecontentofthewalk-through.
Ultimately,theVenueAgencywilldecideirreconcilabledifferences,
regardingthenumberofinvestigatorsenteringthescene.
(e)VenueDetermination:
1.WhenanIncidentoccursinpartintwoormorejurisdictions,eachofthose
jurisdictionsisaVenueAgency.
2.WhenanIncidentoccursontheboundaryoftwojurisdictions,oratalocation
wheretherelevantboundaryisnotreadilyascertainableorisindisputethe
VenueAgency(ies)shallbe:
(a)TheEmployerAgencyiftheActorisemployedbyeitherboundaryagency.
(b)BothboundaryagenciesifActorsareemployedbyboth.
(c)Theagencywhichhasthegreaterinterestinthecasebyvirtueofhaving
thepredominantpoliceinvolvementintheIncidentorbyvirtueofhaving
hadthemajorityofactsleadinguptothefatalityoccurwithinitsjurisdiction.
3.Forcustodialdeaths,theagencyhavingcustodyofthepersonatthetimehis/her
distresswasrstdiscoveredisaVenueAgency.AlsoaVenueAgencyisthe
onewithinwhosejurisdictionanyfatalstrokewasinicted.
(a)Ifthedeathwascausedbyconductwhichwasapparentlycriminal,the
leadVenueAgencyisonewithinwhosegeographicaljurisdictiontheact
occurred.Ifthereisapparentlynocriminalconductinvolvedinthecause
ofdeath,theleadVenueAgencyistheonehavingcustodyofthevictim
whendistresswasrstdiscovered.Ifthedeathoccursinajail,theSheriff
willbetheleadagency.Note:ItwillbeatthediscretionoftheSheriff,
toactivatetheCriticalIncidentProtocoltoinvestigatedeathswithinthe
jail.Atminimum,arepresentativefromtheDistrictAttorney'sOfcewill
respondandworkwithSheriff'sinvestigators.
4.Ifanon-dutypoliceofcer(sworn)isinvolvedastheActorinanIncidentwhich
occurswithinthejurisdictionofanotherMemberAgency,andifthatofcerwas
actingintheperformanceofhis/herdutyatthetimeoftheIncident,the/aVenue
AgencymayelecttorelinquishitsroleintheCriminalInvestigationtotheother
TaskForceagencies.
5.WhenaVenueorEmployerAgencylackssufcientresources,orwhenit
believesitcannotproperlyinvestigateanIncidentforanotherreason,ithas
twooptions:
(a)ObtaincriminalinvestigativeassistancefromotherMemberAgency(ies).
BorrowedofcerswouldthenbeassignedtotheCriminalInvestigation
TaskForceasmembersoftherequestingagency.
(b)RelinquishcriminalinvestigativeresponsibilitiestoanotherMember
AgencyortotheCaliforniaDepartmentofJustice.
(f)VehiclecollisionIncidents:
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1.AccidentalcollisionfatalitiesshallbeinvestigatedbyT askForcecriminal
investigators,joinedbyaccidentinvestigationspecialistsfromtheCalifornia
HighwayPatrol(CHP)orfromanotheragency.Theaccidentinvestigation
specialistshavetheprimaryresponsibilityfordocumentation,collectionand
preservationofphysicalevidence.
2.Ifthefatalityresultsfromacollisionthatwasnotaccidental(e.g.useof
"enforcementintervention"techniques),ORifvehiclemovementwasmerely
incidentaltoafatalitywhichwascausedbynonvehicularmeans,theaccident
investigationspecialistsmaybeusedbytheT askForceforthatphaseofthe
investigation,buttheirrolewillbelimitedtoinvestigationofphysicalmovement
ofthevehicle(s)andtocollisionreconstruction.
(g)Scenesecurity:
1.EachAgencyhasinitialresponsibilityforimmediatelysecuringcrimescene(s)
withinitsterritorialjurisdiction(SeeSection311.4.1(h)(2)and311.4.1(j)for
sceneprocedures).Thisresponsibilityincludespreservationoftheintegrity
ofthescene(s)andits/theircontents,accesscontrol,andtheidentication
andsequestrationofwitnesses.Responsibilitymaybechangedbymutual
agreementastheinvestigationprogresses.
(h)Responsibilityforphysicalevidencecollection,preservationandanalysis:
1.TheTaskForceTeamhastheresponsibilityfordocumentationofthescene(s)
andforthecollection,preservationandanalysisofphysicalevidenceexcept
insomevehicularfatalities(SeeSection311.4.1(f)(1)).TheTaskForce
investigatorhasthediscretiontorequestassistancefromtheCSIUnit.The
TaskForceinvestigatorhastheultimateresponsibilityforthecollectionof
evidence.
2.TheVenueorEmployerAgency(ies)mayberequestedbytheTaskForce
investigatortofurnishofcerstoassistwithevidenceandscenedocumentation,
collectionandpreservation.Ofcerssoinvolvedwillworkunderthedirectionof
thevenueagency'sleadinvestigator,andorCSIleadinvestigator.Priortonal
relinquishmentofthescene,theTaskForceinvestigatorsandthecriminalist
(andCHPinvestigatorswhenapplicable)willprovidetheAdministrative
Investigatorsanopportunitytoassesstheneedforfurtherevidenceprocessing.
(i)Notications:
1.UponidentifyinganoccurrenceasanOfcerInvolvedCriticalIncident,the
VenueAgency(ies)shallmakethefollowingnoticationsaspromptlyas
possibleto:
2.
(a)Intradepartmentalofcers,asrequiredbythatagency'sprocedures
(b)TheEmployerAgency,ifapplicableandifnotyetaware
(c)TheDistrictAttorney'sOnCallDeputyDistrictAttorneyandinvestigator,
thePlacervillePoliceDepartment,andtheSouthLakeTahoePolice
Department(directlybytelephone,orthroughDispatch)
(d)Forvehicularcollisiondeaths,theCaliforniaHighwayPatroloranother
agency(SeeSection311.4.1(f)(1)and(2)).TheCaliforniaHighway
Patrolshouldbenotiedthroughasupervisorattheappropriateeld
ofce:SouthLakeTahoe(530)577-1001(public);(530)577-3436
(condential);TruckeeCommunicationCenter(530)582-7550;Placerville
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Area622-1110(public);CHPDispatch(530)622-7550(condential);
SacramentoCommunicationsCenter(916)861-1299
(e)TheCoroner'sofce,uponconrmationofafatality.Thisisarequired
notication(Bodyremovalcanbedelayedasnecessaryforevidence
processing).
(f)MembersofthisProtocolagreethat,astothenoticationtotheir
agenciesrequiredbyPenalCode5021,thatstatutewillbeconsidered
compliedwithiftheappropriateagenciesarepromptlynotiedofthe
deathinaccordancewiththisProtocolandifthoseagenciesareinvolved
intheinvestigationofthedeathasamemberoftheTaskForce.
(j)SceneProcedures:(alsoseeChecklistAttachmentA,inthebackofthisProtocol)
1.Emergencylifesavingmeasureshavetherstpriority.
2.Ifapersonistransportedtoahospitalwith"fatalinjuries",anofcershould
accompanythatinjuredpersoninthesamevehicleinorderto:
(a)Locate,obtain,preserve,safeguardandmaintainthechainofcustodyfor
allphysicalevidence.
(b)Obtainadyingdeclaration(EvidenceCode1242);aspontaneous
statement(EvidenceCode1240);acontemporaneousstatement
(EvidenceCode1241);astatementofthenexistingorpreviousmental
orphysicalstate(EvidenceCode1250,1251).
(c)Maintaincustodyofthepersonifhe/shehasbeenarrested.
(d)ProvideinformationtomedicalpersonnelabouttheIncidentasrelevantto
treatment,andobtaininformationfrommedicalpersonnelrelevanttothe
investigation.
(e)Identifyrelevantpeople,includingwitnessesandmedicalpersonnel.
(f)Beavailableforcontactswiththevictim'sfamily,ifappropriate.
3.Thescene(s)mustbesecuredimmediatelywithaperimeterestablishedfor
eachasufcientdistanceawaytosafeguardevidence.Insomecircumstances
aninnerandanouterperimeterareappropriate.
(a)Accesstothescene(s)mustbelimitedtoonlythosecriminalinvestigators
whomustenterforaninvestigativepurpose.
(b)Awrittenlogwillbeestablishedasquicklyaspossibletoidentifyall
personsenteringthescene(s),thetimeoftheirentryandexit,andthe
reasonforentry.
(c)Whennotneededforlifesavingefforts,entrybyreandambulance
personnelshouldberestrictedtotheabsoluteminimumnecessaryto
performtheneededduties.
(d)Noitemsshallbemovedinsidethescene(s)orremovedfromascene
withoutapprovaloftheTaskForceortheCSIleaderunlessabsolutely
necessaryforpublicorofcersafetyorforpreservationofevidence.If
removalwithoutapprovalisnecessary,theremovalmustbewitnessed
andlogged.Thelogshallstatetheidentityofthepersonremovingthe
describedobject,thereasonforremoval,awitnesstotheremoval,and
thetimeofremoval.Theitemshouldbephotographedpriortoremoval.
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4.Ifanytypeofweaponorinstrumentwasinvolvedinthefatalincident,the
supervisoratthescenewillpromptlyseetothesecurityand/orcollectionof
suchitems,asfollows:
(a)Iftheareaissecure,looseweaponsorinstrumentsshallbeleftinplace
andundisturbed.
(b)Iftheareaisnotsecure,thesupervisingofceratthesceneshalldecide
whethertheitemscanbesafelyleftinplaceorwhetherpromptremovalis
necessary.Ifsuchitemsmustbemovedorremovedforprotection,they
shouldbephotographedinplacepriortoremovalifpossible.
(c)Ifaninvolvedofcerstillhaspersonalpossessionofaweaponhe/she
usedintheIncident,theshiftsupervisoratthesceneshallpromptlybut
discretely(i.e.inprivate,outofviewofthepublicandotherofcers,at
ofceifpossible)obtainpossessionoftheweapon.Sidearmsmustnot
beremovedfromtheirholsters;obtaintheentiregunbeltifnecessaryto
avoidremovingtheweaponfromitsholster.Sidearmsshouldbereplaced
bythesupervisorasquicklyaspossible,unlessreasondictatesotherwise.
(d)Inshootingcases,theshiftsupervisor,underthedirectionofthelead
investigator,willchecktherearmsofallofcerswhowerepresentatthe
timeoftheIncidenttoensurethatalldischargedrearmsareidentied
andcollected,andtospecicallydocumentthoseweapon'swhichwere
notred.
(e)Theshiftsupervisorofcercollectinganyweaponorinstrumentwill
makenoteofitsreadilyvisiblegeneraldescriptionandcondition,the
appearanceandthelocationofanytraceevidenceadhering,tothe
extenttheseobservationscanbemadewithoutremovingarearmfrom
itsholsterorotherwisecompromisingphysicalevidence.Thelocation
wheretheweaponorinstrumentwasrstobservedbythesupervising
ofcer,andtheidentityofthepersonorlocationfromwhichtheweapon
orinstrumentwasreceivedshallalsoberecorded.
(f)Inrearmscases,theshiftsupervisorwillalso(see5.above)make
noteofwhethertherearmiscocked,hasitssafety"on"or"off",
hasitshammerback,anyapparentjammingofeitherredorunred
ammunition;thelocationandpositionoftheweapon'smagazine(e.g.
fullyorpartiallyinserted,completelyseparatefromtherearm,missing,
etc.),totheextentpossiblewithoutremovaloftheweaponfromitsholster
(SeeSection311.4.1(j)(4)(c)).
1.Ifthemechanismofarearmisobviouslyjammed,noattemptshall
bemadetounloadtheweaponorclearthejam.
2.Iftherearmiscocked(orifasemiautomaticpistolcannotbe
determinedtobecockedornot),thesafetymaybeput"on"bythe
shiftsupervisor,whomustmakenoteofthatfact.Iftherearm's
hammerisback,itmaybeloweredbutnotemustbemadeofthat
fact.
3.Anyofcerreceivingaweaponorinstrumentfromanotherperson
orobtainingitotherwiseshallnoteitsserialnumberifreadily
visiblewithoutremovingtheweaponfromitsholsterorotherwise
compromisingphysicalevidenceandshallotherwisemaintainthe
chainofevidence.
4.Otherwise,weaponsandinstrumentswillnotbedisturbedinany
way.Theyshallnotbehandledbyanyoneotherthantheshift
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supervisorandthatofcershallhandlethemminimallytopreserve
theexactstateoftheweaponorinstrumentwhenreceived.
5.Thecollectedweaponsorinstrumentsmaybetransferredtothelead
TaskForceinvestigator,pendingdeliverytotheCriminalLaboratory
atD.O.J.Itshouldbenoted,atthediscretionoftheVenueAgency,
theinvolvedrearmmaybeunloadedatthescene.Noloaded
rearmswillbedeliveredtoD.O.JwithoutpriorD.O.J.knowledge
andapproval.
6.Iftheshiftsupervisoratthescenewashim/herselfanActororVictim
intheIncident,theresponsibilityforsecurityand/orcollectionof
weaponsandinstrumentsshallrestwithanuninvolvedsupervisor
orthenextin-lineuninvolvedofceratthescene.
7.Twelveroundsofthesametype(s)ofammunitionredwillbe
collectedbythecriminalinvestigatorsfromeachshootingofcer(or
fromanotherappropriatesourceiftheofcerhasinsufcientsimilar
roundsremaining).
8.Firearmswhichdonotneedtoberetainedinevidence,as
determinedbythecriminalinvestigators,willbereturnedtoa
designatedrepresentativeoftheEmployerAgencypromptlyafter
theCriminalisticsLaboratoryhasinspectedandtestedthem.
5.Anyotherphysicalevidenceatthescenewhichisindangerofbeing
contaminated,destroyedorremovedmustbepromptlyandeffectively
observed,recordedandthenprotectedforsubsequentcollection.Evidence
adheringtoliveparticipants(suchasbloodstains),footprintsandngerprints,
volatilesubstances,varioustypesoftraceevidence,andrearmsdischarge
evidence,areexamples.
(k)TransportingandSequesteringofInvolvedofcers:
1.OfcerswhowerepresentatthesceneatthetimeoftheIncident,whether
ActorsorWitnesses,willberelievedoftheirdutiesatthesceneaspromptly
aspossibleandshallbesenttotheirownpolicestationunlessothersuitable
andagreeablearrangementsaremadeforthem.Ofcer(s)notinvolvedinthe
Incidentshallbeassignedtoaccompanytheseofcers,eitherinagroupor
individually.Actorsshouldbedriventothestationbyanuninvolvedofcer.
2.Ifcircumstancesprohibitremovalofallwitnessingandinvolvedofcersfromthe
sceneatonce,thoseofcerswhowereActorsshouldberelievedrst.
3.Anuninvolvedofcershallremainwiththeinvolvedofcers,eitherinagroup
orindividually,untiltheycanbeinterviewed.Thesequesteringofcersare
presenttoensuretheofcershaveprivacythattheirneedsareaccommodated,
andtoensuretheintegrityofeachofcer'slaterstatementstoinvestigators.
Theyshouldnotbepresentduringcondential(privileged)conversations(See
Section311.4.1(n)(1)(i)(2)).
4.Involvedofcersarenottodiscussthecaseamongthemselves,with
sequesteringofcers,orwithothersexcepttheirrepresentatives.
5.Whileawaitinginterviews,involvedofcersareencouragedtorelaxandto
carefullyreectuponwhatoccurred.Theymaywishtomakenotesfortheir
futureuse,especiallyforlaterinterviews.
(l)CustodialDeathscenes:
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1.WhenanIncidentoccursinajailfacilityorotherlocationwhereinmatesmay
havewitnessedsomething,inmatesshouldbeidentiedandseparatedif
possiblependinginterviewsbycriminalinvestigators.
(m)SelectionofPrimaryInvestigators:
1.Selectionoftheprimaryinvestigator(s)bytheTaskForceAgenciesisofgreat
importance.Generally,thebestavailableinvestigator(s)shouldreceivethe
assignment.Thesequalicationsareimportant.
(a)Experienceinhomicideinvestigations(orvehicularcollisions,if
applicable).Investigationexperienceinothercrimesagainstpersonsis
helpful.Generally,venueagencyparticipantswithhomicideexperience,
shouldundernormalcircumstancesconductinterviewsofinvolved
ofcers.Eachagencyhasthediscretiontodeferinvolvedofcer
interviewstoothermemberagencies.
(b)Abilitytoeffectivelyinterviewpeopleofvariousbackgrounds.
(c)Goodworkingknowledgeofphysicalevidencecollectionandpreservation
techniques,andanappreciationoftheabilitiesandlimitationsofscientic
evidence.
(d)Goodknowledgeofpoliceoperationalproceduresandthecriminaljustice
system.
(e)Excellentreportwritingandcommunicationskills.
(f)Goodorganizationalandsupervisoryskills.
(g)Respectedprofessionallybythosewithwhomhe/sheworksforbeing
competent,thorough,objective,fair,andhonest.
(n)InterviewingPoliceEmployees:
1.ThePublicSafetyOfcersProceduralBillofRights("TheAct")(Government
Code3300etseq.):(SeeAttachmentB.)
(a)ThisstatutehaslimitedapplicationtomanyinterviewsconductedbyT ask
Forceinterviewteams:
1.Bystatutorydenition,TheActisapplicableonlyto"PublicSafety
Ofcers"(whichisdenedinSection3301toincludemostpeace
ofcersexceptcoronersandtheirdeputies,andrailroadpolice).
Underthisdenition,TheActisnotapplicabletopoliceagency
employeeswhoarenotpeaceofcers.However,bycontract,MOU
orotherwise,somepoliceagencieshaveextendedtheapplication
ofTheActtotheirnon-peaceofceremployees.
2.TheActisnotapplicabletointerviewswithPublicSafetyofcers
whoarebeinginterviewedbyotherthantheirEmployingAgency.
3.Section3303ofTheAct(thesectionwhichpertainstotheconditions
andconductofinterrogationsofpeaceofcers)isnotapplicableto
interviewswithPublicSafetyofcers(evenwhenbeinginterviewed
bytheirEmployingAgency)whentheinvestigationisconcerned
solelyanddirectlywith"allegedcriminalactivities."
(b)Ininterviewsituationswhereaninvolvedofcerisbeinginterviewedby
aT askForceinterviewteam,ANDwhenacriminalinvestigatorfromthe
involvedofcer'sEmployerAgencyispartofthatinterviewteam,AND
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whentheinvolvedofceris"underinvestigation"ANDwhentheinterview
"couldleadtopunitiveaction",thefollowingoptionsmaybeavailable:
1.Complywiththestatute.
2.Donotcomplywiththestatuteonthegroundsthattheinvestigation
is,"concernedsolelyanddirectlywithallegedcriminalactivities."
3.ConsultwithAdministrativeInvestigatorsregardingthepossibilityof
theEmployerAgencyagreeingnottousetheimpendingstatement
againsttheintervieweeinanypunitiveaction.
4.Reconstitutetheinterviewteambyexcludingthecriminal
investigatorfromtheEmployerAgency.
5.TheEmployerAgencymayalsohavetheoptionofforegoingits
righttoimposeadministrativepunitiveactionontheintervieweeby
allowingtheinterviewtoproceedwithoutcomplyingwiththestatute
(i.e."transactionalimmunity",seeg.thispage).
6.Thegrantingofadministrative"useimmunity"oradministrative
"transactionalimmunity"toanintervieweeisaseriousandoften
complicatedstepthatmustbeconsideredcarefully.Earlyinthe
investigation,sufcientfactsabouttheemployee'sconductmay
notyetbeavailabletoallowaninformedandcorrectdecision
tobemade.Furtherinvestigationmayrevealthatanytypeof
contemplatedimmunityisnotwarranted.Thedesiredimmunized
statementmaynotactuallybenecessaryorindependentalternative
meansmayexisttoobtaintheinformation.Authoritywithinthe
EmployerAgencytograntadministrativeimmunitymayneedtobe
dened.Whenimmunityisgiven,itmustbecarefullyandnarrowly
denedinwritingoronaudiotapeandagreedtobyalleffected
parties.
(c)Ifandwhentheinterviewbecomesacustodialinterrogation,theMiranda
casesareapplicable.
(d)Toinsureproofofvoluntarinessinanon-custodialinterview,theT ask
Forceinterviewersmaywishtoadvisecertainintervieweesofthe
following:
1.Theintervieweeisnotincustodyandisfreetoleaveatanytime.
2.Theintervieweeisnotobligatedtoansweranyquestionsaskedby
theinvestigatorsandnopunitiveactionwillbetakenagainstthe
intervieweeifhe/sherefusestobeinterviewedbytheT askForce
Team.
(e)GovernmentCodesection3304(a)permitsheadsoflawenforcement
agenciestoordertheirofcerstocooperatewithcriminalinvestigations
beingperformedbyotheragencies.Failuretocomplywithsuchorders
mayresultinachargeofinsubordination.Whenapplicable,interviewees
maybeadvisedofthisprovision.However,ofcerswillnotbecompelled
bythreatsofadministrativepunitiveaction(orotherwise)toanswer
questionsofTaskForceinterviewerswhichwouldbeself-incriminating.
(f)Interviewswillbeconductedseparately.
(g)Interviewswillnormallybefullytaperecorded.
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(h)Theintervieweeswillbeconsideredaswitnessesunlessthe
circumstancesdictateotherwise.
(i)PoliceemployeeshavethesamerightsandprivilegesregardingTask
Forceinterviewsthatanyothercitizenwouldhave,includingtherightto
consultwitharepresentativepriortointerviewandtherighttohavethe
representativepresentduringtheinterview.
1.Therepresentativeshouldbeallowedtoconsultaboutthefactsof
theincidentprivatelywithonlyonepoliceemployeeatatime.
2.Iftherepresentativeisnotadoctor,lawyer,psychotherapistor
priest,oranagentofsuchprofessional,thecontentsofprivate
conversationsbetweentherepresentativeandhis/herpolice
employee"client"arenotprivileged.(However,GovernmentCode
3303(h)prohibitscompellingtherepresentativetodiscloseany
informationreceivedfromanofcerwhoisunderinvestigationfor
non-criminalmatters.)
(o)IntoxicantTesting:
1.CriminalInvestigation:Policeemployeeshavethesamerightsandprivileges
thatanycivilianwouldhaveregardingintoxicanttesting.WhenTaskForce
investigatorsdeterminethatapoliceemployee'sstateofsobrietyisrelevant
totheinvestigation,theyhavetheseoptions:
(a)Obtainthebloodand/orurinesamplebyvalidconsent.
(b)Obtainthebloodand/orurinesampleincidentaltovalidarrest.
(c)Obtainasearchwarrant.
(d)Whenapplicable,utilizeVehicleCodesection23612forvehiculardriving
Incidents.
(e)Ifanarresteerefusestocomplywiththerequestforasample,attempts
willbemadetoobtainthesampleinaccordancewithcaselaw.
2.AdministrativeInvestigation:
(a)IntoxicanttestresultsobtainedbyTaskForceinvestigatorsareavailable
totheAdministrativeInvestigators.
(b)IntheeventtheTaskForcedoesnotobtainsamplesforintoxicanttesting,
theEmployerAgencymaythenseektoobtainsamples.However,the
TaskForceinvestigatorshavetherstopportunity.
1.AuthorityfortheEmployerAgencytoobtainsamplesinclude(1)
validconsent,and(2)orderingtheemployeetoprovidethesamples
basedontheemploymentrelationship.
2.Somedepartmentshaveblanketordersregardingemployee
intoxicanttestingwhileotherdepartmentsmakedecisionsona
case-by-casebasis.
(c)Miscellaneous:
1.Bloodisthebestuidforalcoholtesting,whileurineisbestfordrug
screening,optimally,samplesofbothshouldbeobtainedformost
completeresults.
2.SamplesshouldbecollectedpromptlyaftertheIncidentformost
meaningfulresults.
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3.Apoliceemployeemayvolunteertoprovidesample(s)forintoxicant
testingevenifTaskForceandAdministrativeInvestigatorshaven't
obtainedsamples.Similarly,apersonfromwhomTaskForceor
AdministrativeInvestigatorshaveobtainedsamplesmayrequest
thatanothersamplebetakenforindependenttesting.Thetakingof
thissampleandsubsequenttestingwillnotbeattheexpenseofthe
TaskForceorEmployer.Sucharequestwillbepromptlyhonored.
(p)Autopsy:
1.AtleastonememberoftheT askForceshallattendtheautopsy,asmayaDistrict
Attorney'srepresentativefromtheT askForce.Investigatorsrepresentingother
TaskForceagenciesmayalsoattend.Attendanceistobecoordinatedbythe
TaskForceinvestigatorwiththeautopsypathologist.Note:TheSacramento
pathologygrouprequestsalimitoftwolawenforcementand,ifinvolvedby
request,onecriminalist.
2.Theautopsypathologistwillreceiveacompletebriengpriortothepostmortem
examination.Thisbrieng,whichincludesallinformationknowntothattime
whichmayberelevanttothecause,mannerandmeansofdeathshallbe
attendedbyatleastonememberoftheT askForce.
3.InvehicularcollisiondeathstheCaliforniaHighwayPatrolorotheraccident
investigationspecialistshavetheresponsibilitywithassistanceifappropriate
fromtheLaboratory(SeeSection311.4.1(f)(1)and(2)).
4.AlthoughtheCoronerhasauthoritytodeterminewhoattendsanautopsy,itis
usuallyadvisabletoallowattendancebyalicensedmedicaldoctororlicensed
privateinvestigator,orbyarecognizedprofessionalcriminalist,whohasbeen
retainedbyrepresentativesofthedecedent.
(q)TheDistrictAttorney'sOfce:
1.TheDistrictAttorney'sofcehasthefollowingrolesinIncidentInvestigations:
(a)D.A.Investigator:Participatewithandatthedirectionofthevenueand
employeragency(ies)andtheCaliforniaHighwayPatrol(whenapplicable)
intheTaskForceperformingthecriminalinvestigation.
(b)DeputyD.A.:AssistandadvisetheT askForceonvariouscriminallaw
issueswhichmayarise,suchasMiranda,voluntariness,searchand
seizure,probablecausetoarrest,detentionsandreleases,elementsof
crimes,immunity,legaldefenses
(c)UponcompletionoftheCriminalInvestigation,analyzethefactsofthe
Incidentaswellastherelevantlawtodetermineifcriminallawswere
violated.
2.TheDistrictAttorneyhasitsownseparateinvestigativeauthority.Whendeemed
appropriatebytheDistrictAttorney(orhisdesignatedalternateinhisabsence),
theDistrictAttorney'sofcemayperformanindependentinvestigationseparate
fromtheT askForce.ThisseparateinvestigationshallnotparalleltheTask
Forceinvestigation.Ifdeemednecessary,thisindependentinvestigationshall
takeplacefollowingthecompletionoftheVenueAgency'sinvestigation.This
willhelptoavoidduplicatewitnessinterviewsandcontaminationofevidence.
ItistheresponsibilityoftheVenueAgencytoassignfollowupinvestigation
followingtherst24hoursoftheinitialincident.
(r)Reportwriting:
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1.Allcriminalinvestigatorswillwritereportsdocumentingtheirparticipationinthe
investigation.
2.TheinvestigatorswithineachTaskForceteamwillallocateanddivideamong
themselvestheresponsibilityfordocumentinginterviewsandobservations.
3.TheleadVenueAgencyhastheultimateresponsibilityforreportwritingandfor
collectingreportsfromotheragencies.
4.Promptcompletionanddistributionofreportsisessential.Allinvolvedagencies
andinvestigatorswillstriveforreportcompletionanddistributionwithin45days
aftertheIncident.
311.4.2ADMINISTRATIVEINVESTIGATIONS
(a)Inadditiontoitsconcernaboutpossiblecriminallawviolationsbyciviliansandits
ownemployeeswhoareinvolvedinanIncident(whichconcernsareaddressedby
theCriminalInvestigation),theEmployerAgencyalsohasneedforinformationabout
theIncidentfornon-criminalpurposes:
1.InternalAffairs:Determinationofwhetherornotitsemployeesviolated
departmentalregulations.
2.AgencyImprovement:Determinationoftheadequacyofitspolicies,
procedures,programs,training,equipment,personnelprogramsand
supervision.
3.GovernmentandCommunityRelations:InformingitselfoftheIncident's
detailssoitmayadequatelyinformitsparentgovernmentalbody,andsoitmay
beresponsivetocommentsabouttheIncidentfromthepublicandthemedia.
4.ClaimsandLitigation:Preparingforadministrativeclaimsand/orcivillitigation
thatmaybeinitiatedbyoragainsttheagency.
(b)TheEmployerAgencymayuseanAdministrativeInvestigationand/oramore
specic"civillitigationinvestigation"formattoinvestigatetheseconcernsasit
considersappropriate.WhileboththeCriminalInvestigationandtheAdministrative
Investigationareimportantandshouldbeaggressivelypursued,investigative
conictsbetweenthetwoformatsshallberesolvedbyallowingtheCriminal
Investigationtohaveinvestigativepriority.Itisintendedthatthisprioritizingwill
precludecompetitionbetweenthetwoformatsforaccesstowitnesses,physical
evidence,andtheinvolvedparties,andthatitwillpreventtheCriminalInvestigation
frombeingcompromisedbyanuntimelyexerciseoftheEmployerAgency's
administrativerights.
(c)TheinitiationofAdministrativeInvestigationsandtheextentofthoseinvestigations
aresolelytheresponsibilityoftheEmployerAgency.
(d)Interviewstatements,physicalevidence,toxicologytestresultsandinvestigative
leadswhichareobtainedbyAdministrativeInvestigatorsbyorderingpolice
employeestocooperateshallnotberevealedtoCriminalInvestigatorswithout
approvaloftheDistrictAttorney'sofce.OtherresultsoftheAdministrative
Investigationmayormaynotbeprivilegedfromdisclosuretoothers,includingthe
TaskForceinvestigators,dependinguponapplicablelaw.SeeCaliforniaPenal
Code8326;CaliforniaGovernmentCode3300etseq.;(Velav.SuperiorCourt,108
Cal.App.3d141,Peoplev.Gilliam223Cal.App.3d1254.)
(e)TheEmployerAgencyshouldimmediatelyassignatleastoneAdministrative
InvestigatoruponbeingnotiedoftheIncident.Thisofcercanfunctionasa
liaisonbetweentheEmployerandtheTaskForce,cangatherinformationforthe
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Agency,andcanbetheTaskForce'scontactforpersonnelmatters,evenifnoactual
investigationisthenwarrantedbythatofcer.
(f)TheTaskForcewillpromptlyandperiodicallybrieftheAdministrativeInvestigator(s)
ofthecriminalinvestigation'sprogress.TheAdministrativeInvestigatorswillhave
accesstobriengs,thescene(s),physicalevidence,andinterviewee'sstatements.
(g)AdministrativeInvestigatorsarenotboundbysomeofthesameinvestigative
restrictionsthatapplytoCriminalinvestigators(SeeSection311.4.1(b)).
311.5NEWSMEDIARELATIONS
(a)Theinterestsofthepublic'srighttoknowwhatoccurredmustbebalancedwiththe
requirementsoftheinvestigationandwiththerightsofinvolvedindividuals.
(b)Asinallothercases,caremustbetakentoinsurethatintentionallymisleading,
erroneousorfalsestatementsarenotmade.
(c)Agenciesandindividualswhoarenotwellinformedandnotintimatelyinvolvedwith
theinvestigation'sresultsandprogressshould,notmakestatementstothepress.
(d)Whileanyagencycannotbeprohibitedfrommakingstatementstothenewsmedia
aboutanIncident,theseguidelinesareestablished:
1.TheleadVenueAgencyhastheresponsibilityformakingpressreleasesabout
theIncidentanditsinvestigation.
(a)"Generallytheidenticationoftheinvolvedofcer(s)willnotbereleased
foratleast48hoursasdeterminedthroughcoordinationwiththeemployer
agency."
2.TheEmployerAgency:IftheEmployerAgencyisnotalsotheVenueAgency,
fewerproblemswillarise,especiallyattheearlystagesoftheinvestigation,if
theEmployerAgencylimitsitscommentstothefollowingareas:
(a)Theemployer-employeerelationship
(b)FactualmaterialrevealedbytheEmployerAgency'sownAdministrative
InvestigationoftheIncident.
(c)AnyadditionalinformationtobereferredtoVenueAgency.
3.TheCriminalisticsLaboratoryInformationreleasedwillusuallybeconned
togenerallaboratoryprocedures,scienticfactsandprinciples,andtesting
procedures.Specicresultsofsearching,testingandanalysiswillgenerally
notbereleasedwithoutclearancefromaninvestigatorfromtheT askForce's
primaryteam.
4.TheCoroner'sofce:Releaseofinformationwillgenerallybelimitedtothe
following:
(a)Autopsyndings,includingtheconditionofthedeceased,thecause
ofdeath,andtoxicologytestresults,aftertheinvolvedagencieshave
receivedthisinformation.
(b)Theidentityofthosepresentattheautopsy,includingtheidentityand
afliationofthepathologist(s).
(c)Thegeneralnatureoffurthermedicaltestingormedicalinvestigationto
bedone.
(d)InformationobtainedbyCoroner'sinvestigatorsdirectlyfrommedical
sources,thedeceased'sfamilymembers,orwitnesses.Information
obtainedfromtheIncidentInvestigatorsorfromtheinvolvedagencies
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willnotbereleasedbytheCoroner'sofcewithoutpriorclearancefrom
thoseagencies.
(e)InformationregardingtheholdingofaCoroner'sInquest.
(f)CommentsupontheverdictofaCoroner'sInquestJury,oruponany
testimonyorevidencepresentedtothejury.
(g)TheroleoftheCoroner'sofceintheinvestigationofdeath,ingeneral
terms.
(e)IfTaskForceInvestigatorsdeterminethatthereleaseofaspecicpieceof
informationwouldmateriallyjeopardizetheinvestigation,theyshallnotifythose
agenciespossessingthatknowledgeofthehazardsofreleasingit.
(f)Interruptionstotheinvestigatorswillbeminimizediftheagenciesassignparticular
individualstobethesoledesignatedcontactswiththenewsmedia.
311.6ACCESSTOREPORTSANDEVIDENCE
(a)Material(asdenedin(b)thispage)whichiscreatedorcollectedby,oratthe
requestordirectionof,TaskForceCriminalInvestigators(includingtheCriminalistics
Laboratory)willbemadeavailableinatimelymannertothoseagencieswhichhave
aninterestintheinvestigation,includingtheAdministrativeInvestigators.Note:
MaterialpertainingtothecriminalinvestigationshallbemadeavailabletotheDistrict
Attorney'sOfce,aswellastheadministrativeinvestigatorsuponthecompletionof
thevenue'sagency'sinvestigation.
(b)Thematerialwillinclude:
1.Reports,writtenandcollected.
2.Accesstophysicalevidence.
3.Photographs,diagrams,andvideotapes.
4.Audiotaperecordings.
(c)WhentheTaskForceand/orDistrictAttorney'sofceconcludesthatthephysical
evidencecollectedbytheCriminalInvestigatorsisnolongerneededforcriminallaw
purposes,theEmployerAgencyshallbenotiedofthatsoitcanassumeresponsibility
forpreservationofsuchevidenceifitdesires.
311.7SUPERVISOR'SCHECKLIST
(a)ATTACHMENT"A"
1.Therstpriority:Alllife-savingattempts.
2.Requestadditionalpatrolofcers,asnecessary.
3.Assignofcertorideinambulancewithinjured,withtaperecorderif
possible,for:(1)physicalevidenceprotection,securing,recovery;(2)custody
ofarrestee;(3)aidandcomforttoinjuredofcer;(4)Spontaneousandother
unsolicitedstatements;(5)informationtoandfrommedicalpersonnel;(6)
identifyingmedicalpersonnel;(7)contactwithcivilianwitnessesandvictim's
familyathospital.
4.Protectsensitiveinvestigativeinformation;cautiononradiobroadcasts.Use
cellularphonewhenpossible.
5.Havenoticationsmadeperdepartmentalprocedures:chainofcommand;
DA;Lab;CHP(ifapplicable);Coroner;I.A.
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6.Askinvolvedofcers"whathappened?":publicsafety/scenemanagement
questionsonly.
7.Radiobroadcastsonoutstandingsuspects,vehicles,witnesses,etc.
8.Collectperishableevidence(e.g.GSR)fromshooter(s)andvictim(s)before
transportationifdelayisnotlifethreatening.
9.Identifyandsecureallscenes(originalfelony);escape/chaseroute;fatalscene;
collisionscene;suspectvehicle;ofcer'svehicle;hospital;etc.Generous
perimetersPreventscenecontamination.Adjustboundariesoutwardas
necessary.
10.Limitentryintoscene(s)toabsoluteminimum.
11.Havescenelogstartedtorecordeveryentryandexit(who,when,why).
12.Shootingofcer(s)withgunsinpossession:leaveinholster,collectat
appropriatetimeandplace,inappropriatemanner.ReplaceweaponASAPif
ofcerisunharmedandmentallystable.Don'topen,ordisturbconditionor
traceevidence.SecureweaponuntiltransfertoLab.Makenoteofthedetails
ofcollection(when,fromwho,condition,adheringevidence,chain,etc).If
scenesecure,leavediscardedweaponsinplace,untouchedifsafe.
13.Checkallrearmsofallwitnessofcers.Makenotesoneach.Collectany
whichmisredorwerered.
14.Followingclearancefromtheleadinvestigator,haveactor(s)andwitness
ofcer(s)takentostationbyindependentofcer(s).Orderallnottotalkabout
incident(excepttocounsel).
15.HaveActor(s)andWitnessOfcer(s)sequesteredwithindependent/peer
supportofceruntildetective'sinterview.
16.Locate,identifyindetail,andsequestercivilianwitnessesfordetectives'
interviews,aspossible.Ifa"witness"won'tstay,getdetailed(taped)statements
pinningdownhis/herknowledgeorlackofknowledge.
17.Oktophotographwithoutdisturbing,contaminating,orcollecting,untilLab
arrives.
18.Protect(andcollectifnecessary)physicalevidenceinimminentdanger.
19.Startareacanvassfor;morewitnesses;locatingrelevantvehicles/weapons/
people/etc.
20.Determinewhatresponding/sceneofcershavelearnedandwhatthey've
done.
21.Collectyourinformationandthoughtstobriefinvestigators.
311.8TEAMASSIGNMENTS
TeamswillbemadeusingmembersfromthebelowlistedTaskForceAgencies.Normally,
2teamswillbeformed.
ElDoradoCountySheriff'sOfce
ElDoradoCountyDistrictAttorney'sOfce
PlacervillePoliceDepartment
SouthLakeTahoePoliceDepartment
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CaliforniaHighwayPatrol(Whenapplicable)
Team1responsibilitieswillincludemonitoringthewalk-throughandwitnessingthe
involvedofcerinterviews.Normally,assignmentsforadditionalfollowupwillbemade
usingpersonnelfromTeam1.
Team2responsibilitieswillincludeassistingwithcrimesceneandareacanvass.Note:
EveryeffortshouldbemadetoincludeaDistrictAttorney'sInvestigatorassignedtoTeam
1,andTeam2.
Ifnecessary,additionalteamsmaybeorganizedatthediscretionofthevenueagency.
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Policy
312
ElDoradoCountySheriff'sOfce
PolicyManual
Firearms
312.1PURPOSEANDSCOPE
Thispolicyestablishesproceduresfortheacquisition,use,anddocumentationoftrainingin
theuseofrearms.TheSherifforhisorherdesigneeshallapproveallDepartmentrearms
beforetheyareacquiredandutilizedbyanymemberofthisdepartment.
312.2AUTHORIZEDWEAPONS
NorearmswillbecarriedthathavenotbeenthoroughlyinspectedbyaSheriff'sOfce
Armorer.Exceptinanemergency,orasdirectedbyasupervisor,norearmshallbecarried
byamemberwhohasnotqualiedwiththatweaponatanauthorizeddepartmentrange.
Note:NothinginthispolicyprohibitstheSherifforhisdesigneefromauthorizingtheuse
oremploymentofanyotherweaponssystemorammunitionbasedupontheneedsofthis
Ofce.
Thefollowingweaponsareapprovedforusebymembersofthisdepartment:
312.2.1DUTYHANDGUNS
TheDepartmentwillissueoneofthefollowinghandgunstoarmedpersonnel:
MakeModel
Caliber
Glock
22
.40S&W
Glock
23
.40S&W
Glock
27
.40S&W
Glock
21
.45ACP
OnlyDetectivesorDepartmentadministrativepersonnelwhoareassignedplainclothes
assignmentswillbeissuedaGlock27(subcompact)
Personalweaponsmayonlybecarriedif:
(a)Themake,modelandcaliberisapprovedbypolicyor
(b)WithpriorapprovaloftheDivisionCommander,and
(c)IthasbeeninspectedbyaDepartmentapprovedarmorer,and
(d)TheindividualhasQualiedwithsaidrearmonaDepartmentauthorizedrangeprior
toitbeingcarried.
Alldepartmentissuedhandguns,orpersonallyownedhandgunsauthorizedforduty,shall
beconsidered"DutyReady"whenithasbeeninspectedbythedeputy/memberandmeets
thefollowingcondition:
(a)Thehandgunhasbeeninspectedinthefollowingareas:
1.Thehandgunisunloaded,magazineremovedandroundfromthechamber
extracted.
2.Allammunitionisremovedandtheweaponischeckedtoensurethereisnota
roundinthechamber,
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3.Theslideislockedtotherearandtheweaponisvisuallyandphysically
inspectedtoensureitisunloaded,
4.Thehandgunischeckedfordefectsorlooseparts,whichincludethenight
sights,
5.Theweaponisloaded(liveroundchambered)atthedepartmentauthorized
load/unloadbarrelorpointeddownrangeinasafedirectiononaDepartment
approvedrange.Allmagazinesareinspectedtoensuretheyareloadedto
capacity(15rounds).
(b)Thedetailedinspectionshouldbecompletedpriortocommencingwithany
departmentassignedduties.
(c)Anyabnormalitiesordefectsshallbereportedtotheon-dutysupervisorimmediately.
Theweaponwillbexedimmediatelyorthedeputywillbeissuedanewrearmprior
tocommencingintheirdepartmentassignedduties.
312.2.2AUTHORIZEDSECONDARYWEAPONS
Deputiesdesiringtocarryasecondaryweaponaresubjecttothefollowingrestrictions:
(a)Theweaponshallbeofgoodqualityandworkmanship;i.e.,Functionreliability,
consistencyandaccuracy
(b)Theweaponwillbeprovidedbythedeputyandownedandregisteredtothedeputy.
(c)Theweaponwillbecarriedinsuchawaysoastonotbeovertlyvisibletothepublic.
(d)Theweaponwillbecarriedinasafemannerthatwillbedemonstratedtothe
Rangemaster,whowillhavenalapprovalfortheweaponandmethodofcarry.
(e)TheammunitioncarriedwillbeDepartmentissuedunlesstheweaponischambered
foracartridgenotissuedbythedepartment.Inthoseinstancestheammunitionwill
beprovidedbythedeputyandwillbeofqualitymanufacture,subjecttoapprovalby
theRangemaster.
(f)Personnelmustqualifywiththesecondaryweapononacourseofreapprovedby
theRangemaster.ThequalicationmustbeadministeredbyEDSORangeStaffand
completedwithaqualifyingscore.ThequalicationwillrequireDeputiestoshow
prociencywiththeweapon.
(g)Personnelshallprovidewrittennoticeofthemake,model,color,serialnumber,and
caliberofasecondweapontotheRangemaster
312.2.3AUTHORIZEDOFF-DUTYWEAPONS
ThecarryingofrearmsbysworndeputieswhileoffdutyispermittedbytheSheriff,butmay
berescindedshouldcircumstancesdictate(e.g.,administrativeleave).Sworndeputieswho
choosetocarryarearmwhileoffdutywillberequiredtomeetthefollowingguidelines:
(a)Theweaponshallbeofgoodqualityandworkmanship(e.g.,Colt,Smith&Wesson,
Browning,Sig-Sauer,etc.).
(b)Thepurchaseoftheweaponandammunitionshallbetheresponsibilityofthedeputy.
(c)Theweaponshallbecarriedoutofsightatalltimesandinsuchamannerasto
preventaccidentalcocking,discharge,orlossofphysicalcontrol.
(d)Ammunitionshouldbeofgoodquality.
(e)Whenarmed,whetheronoroffduty,ofcersshallcarrytheirbadgeanddepartment
identication.
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312.2.4DEPARTMENTRIFLE/CARBINE
TheDepartmentmayissueaDeputyaDepartmentRieattheDepartmentsdiscretion.
312.2.5DEPARTMENTRIFLE/CARBINEPOLICY-PURPOSEANDSCOPE
Inordertomoreeffectivelyandaccuratelyaddresstheincreasinglevelofrepower
andbodyarmorutilizedbycriminalsuspects,theElDoradoCountySheriff'sOfcewill
makeDepartmentriesavailabletoqualiedswornemployeesasanadditionalandmore
immediatetacticalresource.
312.2.6DEFINITION
ADepartmentrieisanauthorizedweaponwhichisownedbytheDepartmentormember
andwhichiscarriedbyproperlytrainedandqualiedpersonnelasasupplementalresource
totheirdutyhandgunorshotgun.NopersonallyownedriesmaybecarriedforDepartment
useunlessthemake,modelandcaliberisapprovedbypolicy,ithasbeeninspectedby
aDepartmentapprovedarmorerandtheindividualhasqualiedwithsaidrearmona
Departmentauthorizedrangepriortoitbeingcarried.
312.2.7SPECIFICATIONS
Onlyrearmsandammunitionthatmeetagencyauthorizedspecications,approvedbythe
Sheriffordesignee,maybeusedbypersonnelintheirlawenforcementresponsibilities.
TheauthorizedDepartmentrieissuedbytheDepartmentistheColtAR15-styleriein
.223Remington/5.56mmcaliber,semi-automaticwithdetachablemagazine.
Exception-SWATteammembersmaybeissuedaDepartment.308Winchesterrie.
312.2.8RIFLEMAINTENANCE
(a)PrimaryresponsibilityformaintenanceofDepartmentriesshallbetheresponsibility
ofthememberitisissuedto.Itisthatmember'sresponsibilitytoensureitisclean,
maintainedandinspectedannuallybyaDepartmentapprovedarmorer.
(b)EachmembercarryingaDepartmentriemayberequiredtoeldstripandcleanan
assignedDepartmentrieasneeded.
(c)Eachmembershallberesponsibleforpromptlyreportinganydamageormalfunction
ofanassignedDepartmentrietoaDepartmentsupervisor,rangemasterandor
Armorer.
(d)EachDepartmentrieshallbesubjecttoinspectionbyasupervisor,rangemasterand
orarmoreratanytime.
(e)NomodicationshallbemadetoanyDepartmentriewithoutpriorwritten
authorizationfromaDepartmentapprovedarmorer.
312.2.9TRAINING
PersonnelshallnotcarryorutilizetheDepartmentrieunlesstheyhavesuccessfully
completeddepartmentaltraining.Thistrainingshallconsistofaninitial16-hourpatrolrie
user'scourseandqualicationscorewithacertiedDepartmentrieinstructor.members
shallthereafterberequiredtosuccessfullycompletesemi-annualqualicationconducted
byacertiedDepartmentrieinstructor.
Anymemberwhofailstoqualifyorwhofailstosuccessfullycompletedepartment
sanctionedtraining/qualicationwillnolongerbeauthorizedtocarryaDepartmentrie
withoutsuccessfullyretakingtheinitialuser'scourseandqualication.
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312.2.10DEPLOYMENTOFTHEDEPARTMENTRIFLE
PersonnelmaydeploytheDepartmentrieinanycircumstancewherethemembercan
articulateareasonableexpectationthattheriemaybeneeded.Examplesofsomegeneral
guidelinesfordeployingthepatrolriemayinclude,butarenotlimitedto:
(a)Situationswherethememberreasonablyanticipatesanarmedencounter.
(b)Whenamemberisfacedwithasituationthatmayrequirethedeliveryofaccurate
andeffectivereatlongrange.
(c)Situationswhereamemberreasonablyexpectstheneedtomeetorexceeda
suspect'srepower.
(d)Whenamemberreasonablybelievesthattheremaybeaneedtodeliverreona
barricadedsuspectorasuspectwithahostage.
(e)Whenamemberreasonablybelievesthatasuspectmaybewearingbodyarmor.
(f)Whenauthorizedorrequestedbyasupervisor.
312.2.11DISCHARGEOFTHEDEPARTMENTRIFLE
ThedischargeoftheDepartmentrieshallbegovernedbytheDepartment'sDeadlyForce
Policy,PolicyManual§300.
312.2.12DUTYREADY
AnyqualiedemployeecarryingaDepartmentrieintheeldshallmaintaintheweaponin
the"dutyready"untildeployed.Arieisconsidered"dutyready"whenithasbeeninspected
bytheassigneddeputyandmeetsthefollowingconditions:
(g)PersonnelshallcarryonlyDepartment-issuedammunitionintheirDepartmentRie.
312.2.13DEPARTMENTISSUEDSHOTGUNS
(a)SPECIFICATIONS:
1.ThePatrolShotgunistheonlyauthorizedshotguntobecarriedbymembers
ofTheElDoradoCountySheriffsDepartment.ThePatrolShotgunwillbe
aRemington87012gaugeshotguncustomizedwithVanCompIndustries
upgrades.
(b)
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(c)
(e)DISCHARGEOFTHEPATROLSHOTGUN:
1.ThedischargeofthepatrolshotgunshallbegovernedbytheDepartment's
DeadlyForcePolicy,PolicyManual300.
(f)DUTYREADY:
1.AnyqualiedmembercarryingaPatrolShotgunintheeldshallmaintainthe
weaponina"dutyready"statusuntildeployed.Ashotgunisconsidered"duty
ready"whenithasbeeninspectedbytheassigneddeputyandmeetsthe
followingconditions:
(a)TheshotgunhasbeeninspectedutilizingtheB.E.E.F .S.method:
1.Barrel-checkedforcracksorbulges;
2.Extractor-checkedtoensureitisinproperworkingorder;
3.Ejector-Checkedtoensureproperworkingcondition;
4.Firingpin-Checkedtoensureproperfunctioning;
5.Safety-Checkedtoensureproperworkingorder;
6.Light-Checkedtoensureproperworkingcondition.
(b)Thechamberisempty.
(c)Themagazinetubeistobeloadedwithaminimumoffour(4)roundsof
departmentapprovedammunition.
(d)ThesafetyisON.
(e)Theshotgunisstoredloadedinalockedrackinsidethepatrolvehicle.
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312.2.14LESS-LETHALDUTYSHOTGUNS
(a)TheDepartmentissuedlesslethalshotgunisa12-gauge,Remington870with18-inch
riesightedbarrel,upperreceiverside-saddleammunitioncarrierwithanorangefore
andbuttstock.
(b)OnlyDepartment-approvedandauthorizedless-lethalammunitionwillbeusedinless
lethalshotguns.
(c)Nolethalshotgunammunitionshallbestoredorusedinorneartheless-lethal
shotgun.
(d)AllmembersoftheDepartment,whoareauthorizedtocarrytheless-lethalshotgun,
shallqualifyannuallywiththeweapon.
(e)Alldepartmentmembersauthorizedtocarryaless-lethalshotgunshallcompletethe
departmentauthorizedtrainingcourse.Suchtrainingshallbeaccomplishedusing
certiedless-lethalinstructors.
312.2.15ACCESSORIES
AccessoriesmaybeattachedtopersonalandDepartmentissuedhandgunsorries.
Accessoriesshallonlybeinstalledonpersonallyownedrearmsbyacertied
gunsmith/armorer.AccessoriesshallonlybeinstalledonDepartmentownedrearmsby
aDepartmentArmorer.
(a)Accessoriesinclude:
1.Modiedgrips
2.Modiedsightingsystems(Nightsights)
3.Attachedtacticallightingsystems
(b)Lasersightsmayonlybeinstalledonaweaponcarriedonoroff-dutyaftertheyhave
beenexaminedandapprovedbytheArmorer/Rangemaster.
1.Anyapprovedlasersightshallonlybeinstalledinstrictaccordancewith
manufacturerspecications.
2.Onceapprovedlasersightshavebeenproperlyinstalledonanyweapon,the
deputyshallqualifywiththeweapontoensureproperfunctionalityandsighting
oftheweaponpriortocarryingit.
(c)Exceptinanapprovedtrainingsituation,adeputyorcorrectionalofcermayonly
activatealasersightwhenhe/shewouldotherwisebejustiedinpointingaweapon
atanindividualorotherauthorizedtarget.
(d)Magnication,electronic,holographorothersightingdevicesorsystems.
1.Shallbeinadditiontoafrontandrearironsightingsystem,notreplacingthem.
2.AnexceptiontothiswillbeaDepartmentissuedSWATteamsniperrie.
(e)ThefollowingcriteriamustbemetwhenanyDepartmentweaponismodied
(Accessories/partsadded,removed,exchangedoraltered)
1.DepartmentArmorerStaffisadvisedinadvance.
2.DepartmentArmorerinstallsoralterspart(s)attherangeduringDepartment
authorizedtraining/qualication.
3.FollowingmodifcationbyDepartmentArmorer:
(a)Therearmmustbetestedwithliveammunitionforserviceability.
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(b)Thedeputyorcorrectionalofcermustqualifywiththeweapon.
312.3SAFEHANDLINGOFFIREARMS
Theintentofthispolicyistopromoteproperrearmsafetyonandoffduty.Employeesshall
maintainthehighestlevelofsafetywhenhandlingrearmsandshallconsiderthefollowing:
312.3.1SAFETYCONSIDERATIONS
(a)DepartmentPersonnelshallnotunnecessarilydisplayorhandleanyrearm.
(b)Personnelshallbegovernedbyallrulesandregulationspertainingtotheuseofthe
rangeandshallobeyallordersissuedbytheArmorer/Rangemaster.Membersshall
notdryreorpracticequickdrawsexceptunderArmorer/Rangemastersupervision.
(c)Anymemberwhodischargeshis/herweaponaccidentallyorintentionally,onor
off-duty,exceptduringtrainingorrecreationaluse,shallmakeaverbalreportto
his/hersupervisorassoonascircumstancespermitand,iftheoccurrencewas
on-duty,shallleawrittenreportwiththeirDivisionCommanderpriortotheendof
shift.Ifoff-duty,asdirectedbythesupervisor.
(d)Membersshallnotloadorunloadanyrearmsinsidetheofce/buildingunlessata
rearmsclearingbarrel.Firearmsloadingandunloadingistobeperformedintherear
EDSOparkingloteitherataclearingorwiththemuzzlepointedinasafedirection
andperformedoutofpublicsight.
(e)Shotgunsorriesremovedfromvehiclesorequipmentstorageroomshallbeloaded
andunloadedintheparkinglotandoutsideofthevehicle.
(f)PersonnelshallnotplaceorstoreanyrearmorotherweapononDepartment
premisesexceptwheretheplaceofstorageislocked.Nooneshallcarryrearms
intothejailsectionoranypartthereofwhensecuringorprocessingaprisoner,but
shallplaceallrearmsinasecuredlocation.Itshallbetheresponsibilityofthe
releasingdeputytomakesurethatpersonsfromoutsideagenciesdonotenterthe
jailsectionwithanyrearm.
(g)Personnelshallnotuseanyautomaticweapon,heavycaliberries,gasorothertypes
ofchemicalweapon(fromthearmory),exceptwithapprovalofasupervisor.
(h)Anyweaponauthorizedbythedepartmenttobecarriedonoroffdutythatisfoundby
themembertobemalfunctioningorneedingserviceshallnotbecarriedandshallbe
promptlypresentedtothedepartmentorArmorer/Rangemasterforinspection.Any
weapondeterminedtobeinneedofserviceorrepairduringaninspectionbythe
departmentArmorer/Rangemaster,willbeimmediatelyremovedfromservice.Ifthe
weaponisthemember'sprimarydutyweapon,areplacementweaponwillbeissued
totheofceruntilthedutyweaponisagainrenderedserviceable.
312.3.2STORAGEOFFIREARMSATHOME
Membersshallensurethatallrearmsandammunitionarelockedandsecuredwhilein
theirhomes,vehiclesoranyotherareaundertheircontrolinamannerthatwillkeepthem
inaccessibletochildrenandirresponsibleadults.
Membersshallbeawarethatnegligentstorageofarearmcouldresultincriminal
prosecutionunderPenalCode§25100.
312.4FIREARMSQUALIFICATIONS
Allarmedpersonnelarerequiredtoqualifyquarterlywiththeirdutyweapononanapproved
rangecourse.
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(a)TheArmorer/Rangemastershallkeepaccuraterecordsofquarterlyqualications,
repairs,maintenance,trainingorasdirectedbytheTrainingSergeant.
(b)Inadditiontoregularqualicationschedules,theArmorer/Rangemastershallbe
responsibleforprovidingallswornpersonnelwithannualpracticaltrainingdesigned
tosimulateeldsituations.
(c)Atleastannually,allpersonnelcarryingarearmwillreceivetrainingonthe
departmentUseofForcepolicyanddemonstratetheirknowledgeandunderstanding.
Allswornpersonnelwhocarryanauthorizedsecondaryhandgun(s)arerequiredtoqualify
annuallywiththishandgunonanapprovedrangecourse.
AllswornpersonnelwhocarryanauthorizedPatrolRiearerequiredtoqualifysemiannually
withtherieonanapprovedrangecourse.
AllpersonnelwhosedutyassignmentrequiresthemtocarryanauthorizedDepartment
shotgunarerequiredtoqualifysemiannuallywithaDepartmentshotgunonanapproved
rangecourse.
AllpersonnelwhoaretrainedandcurrentlyqualiedtocarryaDepartmentlesslethal
shotgunarerequiredtorecertifyandqualifyannuallywithaDepartmentlesslethalshotgun
onanapprovedrangecourse.
312.4.1NONQUALIFICATION
Ifanymemberisunabletoqualifyforanyreason,includinginjury,illness,dutystatus,
orschedulingconict,thatmembershallsubmitamemorandumtohisorherimmediate
supervisorpriortotheendoftherequiredshootingperiod.
Memberswhorepeatedlyfailtoqualifywillberelievedfromeldassignmentand
appropriatedisciplinaryactionmayfollow.
Armedmemberswhofailtoqualifyontheirrstshootingattemptshallbeprovidedremedial
traininguntilprociencyisdemonstratedandwillbesubjecttothefollowingrequirements:
(a)Additionalrangeassignmentsmayberequireduntilconsistentweaponprociencyis
demonstrated
(b)Membersshallbegivencreditforarangequalicationafterremedialtraininganda
qualifyingscoreisobtained
(c)Norangecreditwillbegivenforthefollowing
1.Unauthorizedrangemake-up
2.Failuretoqualifyafterremedialtraining
312.5ARMORER/RANGEMASTERDUTIES
TherangewillbeundertheexclusivecontroloftheArmorer/Rangemaster.Allmembers
attendingwillfollowthedirectionsoftheArmorer/Rangemaster.TheArmorer/Rangemaster
willmaintainarosterofallmembersattendingtherangeandwillsubmittherostertothe
TrainingSergeantaftereachrangedate.Failureofanydeputytosigninandoutwiththe
Armorer/Rangemastermayresultinnon-qualication.
TherangeshallremainoperationalandaccessibletoDepartmentmembersduringhours
establishedbytheDepartment.
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TheArmorer/Rangemasterhastheresponsibilityofmakingperiodicinspection,atleast
onceayear,ofalldutyweaponscarriedbydeputiesofthisdepartmenttoverifyproper
operation.TheArmorer/Rangemasterhastheauthoritytodeemanyprivatelyowned
weaponuntforservice.Thedeputywillberesponsibleforallrepairstohisorherpersonal
weaponanditwillnotbereturnedtoserviceuntilinspectedbytheArmorer/Rangemaster.
312.6MAINTENANCEANDREPAIR
Firearmscarriedondutyshallbemaintainedinaclean,serviceablecondition.Sincethe
useofpersonallyownedweaponsisattheoptionoftheindividualdeputy,thatdeputywill
beresponsibleforthefurnishing,maintenanceandrepairofsuchweapon.
(a)AllDepartmentissuedrearmsshouldbeinspectedannually.
(b)Allpersonnelwhocarryauthorizedpersonallyownedrearm(s)ondutyare
requiredtohaveacertiedgunsmith/armorerinspectthisrearmannually.A
copyofthiscertication/inspectionmustbeprovidedtotheDepartmentarmory
staffformaintenancetracking.Ataminimumthiscertication/inspectionmust
showwhoperformedtheinspection,pointofcontactinformationforinspecting
gunsmith/armorer,dateinspectionperformedandserialnumberoftherearm.
312.6.1REPAIRORMODIFICATIONSOFDEPARTMENTOWNEDDUTYWEAPONS
AccessoriesmaybeattachedtopersonalandDepartmentissuedhandgunsorries.
AccessoriesshallonlybeinstalledonDepartmentownedrearmsbyaDepartment
Armorer.
Accessoriesinclude:
(a)Modiedgrips
(b)Modiedsightingsystems(Nightsights)
(c)Attachedtacticallightingsystems
(d)Lasersights
1.Lasersightsshallonlybeinstalledonaweaponcarriedonoroff-dutyafterthey
havebeenexaminedandapprovedbytheArmorer/Rangemaster.
2.Anyapprovedlasersightshallonlybeinstalledinstrictaccordancewith
manufacturerspecications.
3.Onceapprovedlasersightshavebeenproperlyinstalledonanyweapon,the
deputyshallqualifywiththeweapontoensureproperfunctionalityandsighting
oftheweaponpriortocarryingit.
4.Exceptinanapprovedtrainingsituation,adeputyorcorrectionalofcermay
onlyactivatealasersightwhenhe/shewouldotherwisebejustiedinpointing
aweaponatanindividualorotherauthorizedtarget.
(e)Magnication,electronic,holographorothersightingdevicesorsystems.
1.Shallbeinadditiontoafrontandrearironsightingsystem,notreplacingthem.
2.AnexceptiontothiswillbeaDepartmentissuedSWATteamsniperrie.
(f)ADepartmentownedweaponshallonlybemodied(Accessories/partsadded,
removed,exchangedoraltered)asfollows:
1.DepartmentArmorerStaffisadvisedinadvance.
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2.DepartmentArmorerinstallsoralterspart(s)attherangeduringDepartment
authorizedtraining/qualication.
312.6.2REPAIRORMODIFICATIONSOFPERSONALLYOWNEDDUTYWEAPONS
Onpersonallyownedrearms,accessoriesasdescribedinPolicyManualSection312.6.1
willonlybeinstalledbyacertiedgunsmith/armorer.
AcopyofreceiptformodicationmustbeprovidedtotheDepartmentarmorystafffor
tracking.Ataminimumthisreceiptmustshowwhoperformedthemodication,pointof
contactinformationforgunsmith/armorer,datemodicationperformedandserialnumber
oftherearm.
312.6.3REPAIRORMODIFICATIONSOFDUTYWEAPONS-SAFETY
INSPECTIONS
ThefollowingcriteriamustbemetwhenanyDepartmentorpersonallyownedweaponis
modied(Accessories/partsadded,removed,exchangedoraltered):
(a)Therearmmustbeinspectedandtestedwithliveammunitionforserviceabilityby
Departmentarmorer/rangemaster.
(b)Thedeputyorcorrectionalofcermustqualifywiththeweapon.
312.7FLYINGWHILEARMED
TheTransportationSecurityAdministration(TSA)hasimposedrulesgoverninglaw
enforcementofcersyingarmedoncommercialaircraft.Thefollowingrequirements
applytopersonnelwhointendtobearmedwhileyingonacommercialaircarrierorights
wherescreeningisconducted(49CFR1544.219):
(a)Deputieswishingtoywhilearmedmustbeyinginanofcialcapacity,notfor
vacationorpleasurepurposes.
(b)DeputiesmustcarrytheirDepartmentidenticationcardwhichmustcontainafull-face
picture,thedeputy'ssignatureandthesignatureoftheSheriffortheofcialsealof
theDepartmentandmustpresentthisidenticationtoairlineofcialswhenrequested.
Thedeputyshouldalsocarrythestandardphotoidenticationneededforpassenger
screeningbyairlineandTSAofcials(e.g.,driver'slicense,passport).
(c)TheElDoradoCountySheriff'sOfcemustsubmitaNationalLawEnforcement
TelecommunicationsSystem(NLETS)messagepriortothedeputy'stravel.If
approved,TSAwillsendtheElDoradoCountySheriff'sOfceanNLETSmessage
containingauniquealphanumericidentier.Thedeputymustpresentthemessage
toairportpersonnelasauthorizationtotravelwhilearmedonthedayoftravel.
(d)AnofciallettersignedbytheSheriffauthorizingarmedtravelmustaccompanythe
deputy.Thelettermustoutlinethedeputy'sneedtoyarmed,mustdetailhis/her
itinerary,andshouldincludethatthedeputyhascompletedthemandatoryTSA
trainingforlawenforcementofceryingwhilearmed.
(e)DeputiesmusthavecompletedthemandatedTSAsecuritytrainingcoveringofcers
yingwhilearmed.Thetrainingshallbegivenbythedepartment-appointedinstructor.
(f)Itisthedeputy'sresponsibilitytonotifytheaircarrierinadvanceoftheintendedarmed
travel.Thisnoticationcanbeaccomplishedbyearlycheck-inatthecarrier'scheck-in
counter.
(g)Discretionmustbeusedtoavoidalarmingpassengersorcrewbydisplayinga
rearm.Thedeputiesmustkeeptherearmconcealedonhis/herpersonatall
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times.Firearmsarenotpermittedincarry-onluggageandmaynotbestoredinan
overheadcompartment.
(h)Deputiesshouldnotsurrendertheirrearmbutshouldtrytoresolveanyproblems
throughtheightcaptain,groundsecuritymanagerorothermanagement
representativeoftheaircarrier.
(i)Deputiesshallnotconsumealcoholicbeverageswhileaboardanaircraft,orwithin
eighthourspriortoboardinganaircraft.
312.8CARRYINGFIREARMSOUTOFSTATE
Qualiedactivefull-timedeputiesandqualiedretireddeputies(seePolicyManual§220)
ofthisdepartmentareauthorizedtocarryaconcealedrearminallotherstatessubjectto
thefollowingconditions(18UnitedStatesCode926BandC):
(a)Thedeputyshallcarryhis/herDepartmentidenticationcardwhenevercarryingsuch
weapon.
(b)Qualiedretireddeputiesshallalsocarrycerticationofhavingmetrearms
qualicationwithinthepast12months.
(c)Thedeputyisnotthesubjectofanycurrentdisciplinaryaction.
(d)Thedeputymaynotbeundertheinuenceofalcoholoranyotherintoxicatingor
hallucinatorydrug.
(e)ThedeputywillremainsubjecttothisandallotherDepartmentpolicies(including
qualifyingandtraining).
Deputiesarecautionedthatindividualstatesmayenactlocalregulationsthatpermit
privatepersonsorentitiestoprohibitorrestrictthepossessionofconcealedrearmson
theirproperty,orthatprohibitorrestrictthepossessionofrearmsonanystateorlocal
governmentproperty,installation,building,baseorpark.Federalauthoritymaynotshield
anofcerfromarrestandprosecutioninsuchlocallyrestrictedareas.
Visitingactiveandretiredpeaceofcersfromotherstatesaresubjecttoallrequirements
setforthin18UnitedStatesCode
926BandC.
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VehiclePursuitPolicy
314.1PURPOSEANDSCOPE
Vehiclepursuitsexposeinnocentcitizens,lawenforcementofcersandeeingviolators
totheriskofseriousinjuryordeath.Theprimarypurposeofthispolicyistoprovide
deputieswithguidanceinbalancingthesafetyofthepublicandthemselvesagainstlaw
enforcement'sdutytoapprehendviolatorsofthelaw.Anotherpurposeofthispolicyisto
reducethepotentialforpursuit-relatedcollisions.Vehicularpursuitsrequiredeputiesto
exhibitahighdegreeofcommonsenseandsoundjudgment.Deputiesmustnotforget
thattheimmediateapprehensionofasuspectisgenerallynotmoreimportantthanthe
safetyofthepublicandpursuingdeputies.
Decidingwhethertopursueamotorvehicleisacriticaldecisionthatmustbemade
quicklyandunderdifcultandunpredictablecircumstances.Inrecognizingthepotential
risktopublicsafetycreatedbyvehicularpursuits,nodeputyorsupervisorshallbe
criticizedordisciplinedfordecidingnottoengageinavehicularpursuitbecauseoftherisk
involved.Thisincludescircumstanceswheredepartmentpolicywouldpermittheinitiation
orcontinuationofthepursuit.Itisrecognizedthatvehicularpursuitsarenotalways
predictableanddecisionsmadepursuanttothispolicywillbeevaluatedaccordingtothe
totalityofthecircumstancesreasonablyavailableatthetimeofthepursuit.
Deputiesmustrememberthatthemostimportantfactorstothesuccessfulconclusion
ofapursuitareproperself-disciplineandsoundprofessionaljudgment.ADeputy's
conductduringthecourseofapursuitmustbeobjectivelyreasonable;thatis,whata
reasonabledeputywoulddounderthecircumstances.Anunreasonableindividual'sdesire
toapprehendaeeingsuspectatallcostshasnoplaceinprofessionallawenforcement.
314.1.1VEHICLEPURSUITDEFINED
Avehiclepursuitisaneventinvolvingoneormorelawenforcementofcersattempting
toapprehendasuspectwhoisattemptingtoavoidarrestwhileoperatingamotorvehicle
byusinghighspeeddrivingorotherevasivetacticssuchasdrivingoffahighway,turning
suddenly,ordrivinginalegalmannerbutwillfullyfailingtoyieldtoandeputy'ssignalto
stop.
314.2DEPUTYRESPONSIBILITIES
Itshallbethepolicyofthisdepartmentthatavehiclepursuitshallbeconductedonlywith
redlightandsirenasrequiredbyVehicleCode§21055forexemptionfromcompliancewith
therulesoftheroad.Thefollowingpolicyisestablishedtoprovidedeputieswithguidelines
fordrivingwithdueregardandcautionforthesafetyofallpersonsusingthehighwayas
requiredbyVehicleCode§21056.
314.2.1WHENTOINITIATEAPURSUIT
Deputiesareauthorizedtoinitiateapursuitwhenitisreasonabletobelievethatasuspect
isattemptingtoevadearrestordetentionbyeeinginavehicle.
Thefollowingfactorsindividuallyandcollectivelyshallbeconsideredindecidingwhether
toinitiateapursuit:
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(a)Seriousnessoftheknownorreasonablysuspectedcrimeanditsrelationshipto
communitysafety.
(b)Theimportanceofprotectingthepublicandbalancingtheknownorreasonably
suspectedoffenseandtheapparentneedforimmediatecaptureagainsttherisksto
deputies,innocentmotoristsandothers.
(c)Apparentnatureoftheeeingsuspects(e.g.,whetherthesuspectsrepresenta
seriousthreattopublicsafety).
(d)Theidentityofthesuspectshasbeenveriedandthereiscomparativelyminimalrisk
inallowingthesuspectstobeapprehendedatalatertime.
(e)Safetyofthepublicintheareaofthepursuit,includingthetypeofarea,timeofday,
theamountofvehicularandpedestriantrafcandthespeedofthepursuitrelativeto
thesefactors.
(f)Pursuingdeputiesfamiliaritywiththeareaofthepursuit,thequalityofradio
communicationsbetweenthepursuingunitsandthedispatcher/supervisorandthe
drivingcapabilitiesofthepursuingdeputiesundertheconditionsofthepursuit.
(g)Weather,trafcandroadconditionsthatsubstantiallyincreasethedangerofthe
pursuitbeyondtheworthofapprehendingthesuspect.
(h)Performancecapabilitiesofthevehiclesusedinthepursuitinrelationtothespeeds
andotherconditionsofthepursuit.
(i)Vehiclespeeds.
(j)Otherpersonsinoronthepursuedvehicle(e.g.,passengers,co-offendersand
hostages).
(k)Availabilityofotherresourcessuchashelicopterassistance.
(l)Thesheriff'sunitiscarryingpassengersotherthansheriff'sdeputies.Pursuitsshould
notbeundertakenwithaprisonerinthepolicevehicle.
314.2.2WHENTOTERMINATEAPURSUIT
Pursuitsshouldbediscontinuedwheneverthetotalityofobjectivecircumstancesknownor
whichreasonablyoughttobeknowntothedeputyorsupervisorduringthepursuitindicates
thatthepresentrisksofcontinuingthepursuitreasonablyappeartooutweightherisks
resultingfromthesuspect'sescape.
Thefactorslistedin§314.2.1ofthispolicyareexpresslyincludedhereinandwillapply
equallytothedecisiontodiscontinueaswellasthedecisiontoinitiateapursuit.Deputies
andsupervisorsmustobjectivelyandcontinuouslyweightheseriousnessoftheoffense
againstthepotentialdangertoinnocentmotoristsandthemselveswhenelectingtocontinue
apursuit.Inthecontextofthispolicy,thetermterminateshallbeconstruedtomean
discontinueortostopchasingtheeeingvehicle.
Inadditiontothefactorslistedin§314.2.1ofthispolicy,thefollowingfactorsshouldalso
beconsideredindecidingwhethertoterminateapursuit:
(a)Distancebetweenthepursuingdeputiesandtheeeingvehicleissogreatthatfurther
pursuitwouldbefutileorrequirethepursuittocontinueforanunreasonabletime
and/ordistance.
(b)Pursuedvehicle'slocationisnolongerdenitelyknown.
(c)Deputy'spursuitvehiclesustainsanytypeofdamagethatrendersitunsafetodrive.
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(d)Extendedpursuitsofviolatorsformisdemeanorsnotinvolvingviolenceorriskof
seriousharm(independentofthepursuit)arediscouraged.
(e)Therearehazardstouninvolvedbystandersormotorists.
(f)Iftheidentityoftheoffenderisknownanditdoesnotreasonablyappearthatthe
needforimmediatecaptureoutweighstherisksassociatedwithcontinuingthepursuit,
deputiesshouldstronglyconsiderdiscontinuingthepursuitandapprehendingthe
offenderatalatertime.
(g)Pursuitisterminatedbyasupervisor.
314.2.3SPEEDLIMITS
Thespeedofapursuitisafactorthatshouldbeevaluatedonacontinuingbasisbythe
deputyandsupervisor.Evaluationofvehiclespeedsshalltakeintoconsiderationpublic
safety,ofcersafetyandthesafetyoftheoccupantsoftheeeingvehicle.
Shouldhighvehiclespeedsbereachedduringapursuit,deputiesandsupervisorsshallalso
considerthesefactorswhendeterminingthereasonablenessofthespeedofthepursuit:
(a)Pursuitspeedshavebecomeunreasonablyunsafeforthesurroundingconditions.
(b)Pursuitspeedshaveexceededthedrivingabilityofthedeputy.
(c)Pursuitspeedsarebeyondthecapabilitiesofthepursuitvehiclethusmakingits
operationunsafe.
314.3PURSUITUNITS
Pursuitunitsshouldbelimitedtothreevehicles(twounitsandasupervisor);however,the
numberofunitsinvolvedwillvarywiththecircumstances.Adeputyorsupervisormay
requestadditionalunitstojoinapursuitif,afterassessingthefactorsoutlinedabove,it
appearsthatthenumberofdeputiesinvolvedwouldbeinsufcienttosafelyarrestthe
suspects.Allotherdeputiesshouldstayoutofthepursuit,butshouldremainalerttoits
progressandlocation.Anydeputywhodropsoutofapursuitmaythen,ifnecessary,
proceedtotheterminationpointatlegalspeeds,followingtheappropriaterulesoftheroad.
314.3.1VEHICLESWITHOUTEMERGENCYEQUIPMENT
Vehiclesnotequippedwithredlightandsirenaregenerallyprohibitedfrominitiating
orjoininginanypursuit.Deputiesinsuchvehicles,however,maybecomeinvolvedin
emergencyactivitiesinvolvingseriouscrimesorlifethreateningsituations.Thosedeputies
shouldterminatetheirinvolvementinanypursuitimmediatelyuponarrivalofasufcient
numberofemergencypolicevehiclesoranypolicehelicopter.Theexemptionsprovided
byVehicleCode§21055donotapplytodeputiesusingvehicleswithoutemergency
equipment.
314.3.2PRIMARYUNITRESPONSIBILITIES
Theinitialpursuingunitwillbedesignatedastheprimarypursuitunitandwillberesponsible
fortheconductofthepursuitunlessitisunabletoremainreasonablycloseenoughto
theviolator'svehicle.Theprimaryresponsibilityofthedeputyinitiatingthepursuitisthe
apprehensionofthesuspectswithoutunreasonabledangertohim/herselforotherpersons.
NotifyCentralDispatchthatavehiclepursuithasbeeninitiatedandassoonaspracticable
provideinformationincluding,butnotlimitedto:
(a)Reasonforthepursuit.
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(b)Locationanddirectionoftravel.
(c)Speedoftheeeingvehicle.
(d)Descriptionoftheeeingvehicleandlicensenumber,ifknown.
(e)Numberofknownoccupants.
(f)Theidentityordescriptionoftheknownoccupants.
(g)Informationconcerningtheuseofrearms,threatofforce,injuries,hostagesorother
unusualhazards.
Unlessrelievedbyasupervisororsecondaryunit,thedeputyintheprimaryunitshall
beresponsibleforthebroadcastingoftheprogressofthepursuit.Unlesspractical
circumstancesindicateotherwise,andinordertoconcentrateonpursuitdriving,the
primarydeputyshouldrelinquishtheresponsibilityofbroadcastingtheprogressofthe
pursuittoasecondaryunitoraircraftjoiningthepursuit.
314.3.3SECONDARYUNITSRESPONSIBILITIES
Theseconddeputyinthepursuitisresponsibleforthefollowing:
(a)Thedeputyinthesecondaryunitshouldimmediatelynotifythedispatcherofentry
intothepursuit.
(b)Remainasafedistancebehindtheprimaryunitunlessdirectedtoassumetheroleof
primarydeputy,oriftheprimaryunitisunabletocontinuethepursuit.
(c)Thesecondarydeputyshouldberesponsibleforbroadcastingtheprogressofthe
pursuitunlessthesituationindicatesotherwise.
314.3.4PURSUITDRIVINGTACTICS
Thedecisiontousespecicdrivingtacticsrequiresthesameassessmentofconsiderations
outlinedinthefactorstobeconsideredconcerningpursuitinitiationandtermination.The
followingaretacticsforunitsinvolvedinthepursuit:
(a)Deputies,consideringtheirdrivingskillsandvehicleperformancecapabilities,will
spacethemselvesfromotherinvolvedvehiclessuchthattheyareabletoseeand
avoidhazardsorreactsafelytomaneuversbytheeeingvehicle.
(b)Becauseintersectionscanpresentincreasedrisks,thefollowingtacticsshouldbe
considered:
1.Availableunitsnotdirectlyinvolvedinthepursuitmayproceedsafelyto
controlledintersectionsaheadofthepursuitinanefforttowarncrosstrafc.
2.Pursuingunitsshouldexerciseduecautionwhenproceedingthroughcontrolled
intersections.
(c)Asageneralrule,deputiesshouldnotpursueavehicledrivingleftofcenter(wrong
way)onafreeway.Intheeventthatthepursuedvehicledoesso,thefollowingtactics
shouldbeconsidered:
1.Requestingassistancefromanairunit.
2.Maintainingvisualcontactwiththepursuedvehiclebyparallelingitonthe
correctsideoftheroadway.
3.Requestingotherunitstoobserveexitsavailabletothesuspects.
(d)NotifyingtheCaliforniaHighwayPatrol(CHP)and/orotherjurisdictionalagencyifit
appearsthatthepursuitmayentertheirjurisdiction.
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(e)Deputiesinvolvedinapursuitshouldnotattempttopassotherunitsunlessthe
situationindicatesotherwiseortheyarerequestedtodosobytheprimaryunit.
314.3.5TACTICS/PROCEDURESFORUNITSNOTINVOLVEDINTHEPURSUIT
Thereshouldbenoparallelingofthepursuitroute.Deputiesareauthorizedtouse
emergencyequipmentatintersectionsalongthepursuitpathtoclearintersectionsof
vehicularandpedestriantrafctoprotectthepublic.Deputiesshouldremainintheir
assignedareaandshouldnotbecomeinvolvedwiththepursuitunlessdirectedotherwise
byasupervisor.
Non-pursuingpersonnelneededattheterminationofthepursuitshouldrespondina
non-emergencymanner,observingtherulesoftheroad.
Theprimaryandsecondaryunitsshouldbetheonlyunitsoperatingunderemergency
conditions(redlightandsiren)unlessotherunitsareassignedtothepursuit.
314.3.6PURSUITTRAILING
Intheeventtheinitiatingunitfromthisagencyeitherrelinquishescontrolofthepursuitto
anotherunitorjurisdiction,thatinitiatingunitmay,withpermissionofasupervisor,trailthe
pursuittotheterminationpointinordertoprovidenecessaryinformationandassistancefor
thearrestofthesuspects.
Thetermtrailmeanstofollowthepathofthepursuitatasafespeedwhileobeyingalltrafc
lawsandwithoutactivatingemergencyequipment.Ifthepursuitisataslowrateofspeed,
thetrailingunitwillmaintainsufcientdistancefromthepursuitunitssoastoclearlyindicate
anabsenceofparticipationinthepursuit.
314.3.7AIRCRAFTASSISTANCE
Whenavailable,aircraftassistanceshouldberequested.Oncetheairunithasestablished
visualcontactwiththepursuedvehicle,itshouldassumecontroloverthepursuit.The
primaryandsecondarygroundunitsshouldconsidertheparticipationofaircraftassistance
whendeterminingwhethertocontinuethepursuit.
Theairunitshouldcoordinatetheactivitiesofresourcesontheground,reportprogressof
thepursuitandprovidedeputiesandsupervisorswithdetailsofupcomingtrafccongestion,
roadhazards,orotherpertinentinformationtoevaluatewhetherornottocontinuethe
pursuit.Ifgroundunitsarenotwithinvisualcontactandtheairunitdeterminesthatitis
unsafetocontinuethepursuit,theairunithastheauthoritytoterminatethepursuit.
314.4SUPERVISORYCONTROLANDRESPONSIBILITY
Itisthepolicyofthisdepartmentthatavailablesupervisoryandmanagementcontrolwillbe
exercisedoverallvehiclepursuitsinvolvingdeputiesfromthisdepartment.
Theeldsupervisorofthedeputyinitiatingthepursuit,orifunavailable,thenearesteld
supervisorwillberesponsibleforthefollowing:
(a)Uponbecomingawareofapursuit,immediatelyascertainingallreasonablyavailable
informationtocontinuouslyassessthesituationandriskfactorsassociatedwiththe
pursuitinordertoensurethatthepursuitisconductedwithinestablisheddepartment
guidelines.
(b)Engaginginthepursuit,whenappropriate,toprovideon-scenesupervision.
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(c)Exercisingmanagementandcontrolofthepursuitevenifnotengagedinit.
(d)Ensuringthatnomorethanthenumberofrequiredpoliceunitsneededareinvolved
inthepursuitundertheguidelinessetforthinthispolicy.
(e)Directingthatthepursuitbeterminatedif,inhis/herjudgment,itisunjustiedto
continuethepursuitundertheguidelinesofthispolicy.
(f)Ensuringthataircraftarerequestedifavailable.
(g)Ensuringthattheproperradiochannelisbeingused.
(h)Ensuringthenoticationand/orcoordinationofoutsideagenciesifthepursuiteither
leavesorislikelytoleavethejurisdictionofthisagency.
(i)ControlandmanageEDSOunitswhenapursuitentersanotherjurisdiction.
(j)Preparingpost-pursuitcritiqueandanalysisofthepursuitfortrainingpurposes.
314.4.1SHIFTSERGEANTRESPONSIBILITY
Uponbecomingawarethatapursuithasbeeninitiated,theShiftSergeantshouldmonitor
andcontinuallyassessthesituationandensurethepursuitisconductedwithinthe
guidelinesandrequirementsofthispolicy.TheShiftSergeanthasthenalresponsibility
forthecoordination,controlandterminationofavehiclepursuitandshallbeinoverall
command.
TheShiftSergeantshallreviewallpertinentreportsforcontentandforwardtotheDivision
Commander.
314.5COMMUNICATIONS
IfthepursuitisconnedwithintheCountylimits,radiocommunicationswillbeconducted
ontheprimarychannelunlessinstructedotherwisebyasupervisororcommunications
dispatcher.Ifthepursuitleavesthejurisdictionofthisdepartmentorsuchisimminent,
involvedunitsshould,wheneveravailable,switchradiocommunicationstoanemergency
channelmostaccessiblebyparticipatingagenciesandunits.
314.5.1COMMUNICATIONCENTERRESPONSIBILITIES
Uponnoticationthatapursuithasbeeninitiated,CentralDispatchwill:
(a)Coordinatepursuitcommunicationsoftheinvolvedunitsandpersonnel.
(b)Notifyandcoordinatewithotherinvolvedoraffectedagenciesaspracticable.
(c)Ensurethataeldsupervisorisnotiedofthepursuit.
(d)Assignanincidentnumberandlogallpursuitactivities.
(e)Broadcastpursuitupdatesaswellasotherpertinentinformationasnecessary.
(f)NotifytheShiftSergeantassoonaspracticable.
314.5.2LOSSOFPURSUEDVEHICLE
Whenthepursuedvehicleislost,theprimaryunitshouldbroadcastpertinentinformationto
assistotherunitsinlocatingsuspects.Theprimaryunitwillberesponsibleforcoordinating
anyfurthersearchforeitherthepursuedvehicleorsuspectseeingonfoot.
314.6INTER-JURISDICTIONALCONSIDERATIONS
Whenapursuitentersanotheragency'sjurisdiction,theprimarydeputyorsupervisor,taking
intoconsiderationdistancetraveled,unfamiliaritywiththeareaandotherpertinentfacts,
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shoulddeterminewhethertorequesttheotheragencytoassumethepursuit.Unlessentry
intoanotherjurisdictionisexpectedtobebrief,itisgenerallyrecommendedthattheprimary
deputyorsupervisorensurethatnoticationisprovidedtoeachoutsidejurisdictioninto
whichthepursuitisreasonablyexpectedtoenter,regardlessofwhethersuchjurisdiction
isexpectedtoassist.
314.6.1ASSUMPTIONOFPURSUITBYANOTHERAGENCY
Unitsoriginallyinvolvedwilldiscontinuethepursuitwhenadvisedthatanotheragencyhas
assumedthepursuitandassistanceoftheElDoradoCountySheriff'sOfceisnolonger
needed.Upondiscontinuingthepursuit,theprimaryunitmayproceeduponrequest,with
oratthedirectionofasupervisor,totheterminationpointtoassistintheinvestigation.
Theroleandresponsibilitiesofdeputiesattheterminationofapursuitinitiatedbythis
departmentshallbecoordinatedwithappropriateconsiderationoftheunitsfromtheagency
assumingthepursuit.
Noticationofapursuitinprogressshouldnotbeconstruedasarequesttojointhepursuit.
Requeststoorfromanotheragencytoassumeapursuitshouldbespecic.Because
ofcommunicationlimitationsbetweenlocalagenciesandCHPunits,arequestforCHP
assistancewillmeanthattheywillassumeresponsibilitiesforthepursuit.Forthesame
reasons,whenapursuitleavesthefreewayandarequestforassistanceismadetothis
department,theCHPshouldrelinquishcontrol.
314.6.2PURSUITSEXTENDINGINTOTHISJURISDICTION
Theagencythatinitiatesapursuitshallberesponsibleforconductingthepursuit.Units
fromthisdepartmentshouldnotjoinapursuitunlessspecicallyrequestedtodosobythe
agencywhoseofcersareinpursuit.Theexceptiontothisiswhenasingleunitfromthe
initiatingagencyisinpursuit.Underthiscircumstance,aunitfromthisdepartmentmayjoin
thepursuituntilsufcientunitsfromtheinitiatingagencyjointhepursuit.
Whenarequestismadeforthisdepartmenttoassistortakeoverapursuitfromanother
agencythathasenteredthisjurisdiction,thesupervisorshouldconsidertheseadditional
followingfactors:
(a)Abilitytomaintainthepursuit
(b)Circumstancesseriousenoughtocontinuethepursuit
(c)Adequatestafngtocontinuethepursuit
(d)Thepublic'ssafetywithinthisjurisdiction
(e)Safetyofthepursuingdeputies
Assoonaspracticable,asupervisorortheShiftSergeantshouldreviewarequestfor
assistancefromanotheragency.TheShiftSergeantorsupervisor,afterconsiderationof
theabovefactors,maydeclinetoassistin,orassumetheotheragency'spursuit.
Assistancetoapursuingalliedagencybydeputiesofthisdepartmentwillterminateat
theCountylimitsprovidedthatthepursuingofcershavesufcientassistancefromother
sources.Ongoingparticipationfromthisdepartmentmaycontinueonlyuntilsufcient
assistanceispresent.
Intheeventthatapursuitfromanotheragencyterminateswithinthisjurisdiction,deputies
shallprovideappropriateassistancetoofcersfromthealliedagencyincluding,butnot
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limitedto,scenecontrol,coordinationandcompletionofsupplementalreportsandanyother
assistancerequestedorneeded.
314.7PURSUITINTERVENTION
Pursuitinterventionisanattempttoterminatetheabilityofasuspecttocontinuetoee
inamotorvehiclethroughtacticalapplicationoftechnology,roadspikes,blocking,boxing,
PIT(PursuitInterventionTechnique),rammingorroadblockprocedures.Inthiscontext,
rammingshallbeconstruedtomeanmaneuveringthesheriff'sunitintocontactwiththe
pursuedvehicletomechanicallydisableorforciblypositionitsuchthatfurtherightisnot
possibleorpracticable.
314.7.1WHENUSEISAUTHORIZED
Useofpursuitinterventiontacticsshouldbeemployedonlyafterapprovalofasupervisor.
Indecidingwhethertouseinterventiontactics,deputies/supervisorsshouldbalancethe
risksofallowingthepursuittocontinuewiththepotentialhazardsarisingfromtheuseof
eachtactictothepublic,thedeputiesandpersonsinoronthepursuedvehicle.Withthese
risksinmind,thedecisiontouseanyinterventiontacticshouldbereasonableinlightofthe
circumstancesconfrontingthedeputyatthetimeofthedecision.
Itisimperativethatdeputiesactwithintheboundsoflegality,goodjudgmentandaccepted
practices.
314.7.2DEFINITIONS
Blockingorvehicleintercept-Aslow-speedcoordinatedmaneuverwheretwoormore
patrolvehiclessimultaneouslyinterceptandblockthemovementofasuspectvehicle,
thedriverofwhichmaybeunawareoftheimpendingenforcementstop,withthegoalof
containmentandpreventingapursuit.Blockingisnotamovingorstationaryroadblock.
Boxing-in-Atacticdesignedtostopaviolator'svehiclebysurroundingitwithlaw
enforcementvehiclesandthenslowingallvehiclestoastop.
PursuitInterventionTechnique(PIT)-Alow-speedmaneuverdesignedtocausethe
suspectvehicletospinoutandterminatethepursuit.
Ramming-Thedeliberateactofimpactingaviolator'svehiclewithanothervehicleto
functionallydamageorotherwiseforcetheviolator'svehicletostop.
Roadblocks-Atacticdesignedtostopaviolator'svehiclebyintentionallyplacingan
emergencyvehicleorotherimmovableobjectinthepathoftheviolator'svehicle.
Spikesortackstrips-Adevicethatextendsacrosstheroadwaydesignedtopuncture
thetiresofthepursuedvehicle.
314.7.3USEOFFIREARMS
Theuseofrearmstodisableapursuedvehicleisnotgenerallyaneffectivetacticand
involvesallthedangersassociatedwithdischargingrearms.Deputiesshouldnotutilize
rearmsduringanongoingpursuitunlesstheconditionsandcircumstancesdictatethat
suchusereasonablyappearsnecessarytoprotectlife.Nothinginthissectionshallbe
construedtoprohibitanydeputyfromusingarearmtostopasuspectfromusingavehicle
asadeadlyweapon.
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314.7.4INTERVENTIONSTANDARDS
Anypursuitinterventiontactic,dependingupontheconditionsandcircumstancesunder
whichitisused,maypresentdangerstothedeputies,thepublicoranyoneinoronthe
vehiclebeingpursued.Certainapplicationsofinterventiontacticsmaybeconstruedtobe
auseofdeadlyforceandsubjecttotherequirementsforsuchuse.Deputiesshallconsider
thesefactsandrequirementspriortodecidinghow,when,whereandifaninterventiontactic
shouldbeemployed.
(a)Blockingorvehicleinterceptshouldonlybeconsideredincasesinvolvingfelony
suspectsorimpaireddriverswhoposeathreattopublicsafetywhendeputies
reasonablybelievethatattemptingaconventionalenforcementstopwilllikelyresult
inthedriverattemptingtoeeinthevehicle.Becauseofthepotentialrisksinvolved,
thistechniqueshouldonlybeemployedbydeputieswhohavereceivedtrainingin
suchtacticsaftergivingconsiderationtothefollowing:
1.Theneedtoimmediatelystopthesuspectvehicleorpreventitfromleaving
substantiallyoutweighstherisksofinjuryordeathtooccupantsofthesuspect
vehicle,deputies,orothermembersofthepublic.
2.Allotherreasonableinterventiontechniqueshavefailedorreasonablyappear
ineffective.
3.Employingtheblockingmaneuverdoesnotunreasonablyincreasetheriskto
ofcersafety.
4.Thetargetvehicleisstoppedortravelingatalowspeed.
5.Atnotimeshouldcivilianvehiclesbeusedtodeploythistechnique.
(b)OnlythosedeputiestrainedintheuseofthePursuitInterventionTechnique(PIT)will
beauthorizedtousethisprocedureandonlythenwithapprovalofasupervisorupon
considerationofthecircumstancesandconditionspresentedatthetime,including
thepotentialforriskofinjurytodeputies,thepublicandoccupantsofthepursued
vehicle.
(c)Rammingaeeingvehicleshouldbedoneonlyafterotherreasonabletacticalmeans
atthedeputy'sdisposalhavebeenexhausted.Thistacticshouldbereservedfor
situationswheretheredoesnotappeartobeanotherreasonablealternativemethod.
Thispolicyisanadministrativeguidetodirectdeputiesintheirdecision-making
processbeforeramminganothervehicle.Whenrammingisusedasameanstostop
aeeingvehicle,oneormoreofthefollowingfactorsshouldbepresent:
1.Thesuspectisanactualorsuspectedfelonwhoreasonablyappearsto
representaseriousthreattothepublicifnotapprehended.
2.Thesuspectisdrivingwithwillfulorwantondisregardforthesafetyofother
personsorisdrivinginarecklessandlife-endangeringmanner.
3.Iftheredoesnotreasonablyappeartobeapresentorimmediatelyforeseeable
seriousthreattothepublic,theuseoframmingisnotauthorized.
(d)Aswithallinterventiontechniques,pursuingdeputiesshouldobtainsupervisor
approvalbeforeattemptingtoboxasuspectvehicleduringapursuit.Theuseof
suchatechniquemustbecarefullycoordinatedwithallinvolvedunits,takinginto
considerationthecircumstancesandconditionspresentedatthetimeaswellasthe
potentialriskofinjurytodeputies,thepublicandoccupantsofthepursuedvehicle.
(e)Theuseofspikestripsshouldbeapprovedinadvancebyasupervisoranddeployed
onlywhenitisreasonablycertainthatonlythepursuedvehiclewillbeaffectedby
theiruse.Deputiesshouldcarefullyconsiderthelimitationsofsuchdevicesaswell
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asthepotentialriskstodeputies,thepublicandoccupantsofthepursuedvehicle.If
thepursuedvehicleisamotorcycle,avehicletransportinghazardousmaterials,ora
schoolbustransportingchildren,deputiesandsupervisorsshouldweighthepotential
consequencesagainsttheneedtoimmediatelystopthevehicle.
(f)Becauseroadblocksinvolveapotentialforseriousinjuryordeathtooccupants
ofthepursuedvehicleifthesuspectdoesnotstop,theintentionalplacementof
roadblocksinthedirectpathofapursuedvehicleisgenerallydiscouragedand
shouldnotbedeployedwithoutpriorapprovalofasupervisorandonlythenunder
extraordinaryconditionswhenallotherreasonableinterventiontechniqueshave
failedorreasonablyappearineffectiveandtheneedtoimmediatelystopthepursued
vehiclesubstantiallyoutweighstherisksofinjuryordeathtooccupantsofthe
pursuedvehicle,deputiesorothermembersofthepublic.
314.7.5CAPTUREOFSUSPECTS
Properself-disciplineandsoundprofessionaljudgmentarethekeystoasuccessful
conclusionofapursuitandapprehensionofevadingsuspects.Deputiesshalluseonly
thatamountofforce,whichreasonablyappearsnecessaryunderthecircumstances,to
properlyperformtheirlawfulduties.
Unlessrelievedbyasupervisor,theprimarydeputyshouldcoordinateeffortstoapprehend
thesuspectsfollowingthepursuit.Deputiesshouldconsidersafetyofthepublicandthe
involveddeputieswhenformulatingplanstocontainandcapturethesuspects.
314.8REPORTINGREQUIREMENTS
Thefollowingreportsshouldbecompletedtocomplywithappropriatelocalandstate
regulations:
(a)Theprimarydeputyshallcompleteappropriatecrime/arrestreports.
(b)PursuanttoVehicleCode§14602.1(b),theprimarydeputyshallcompleteformCHP
187A,AlliedAgencyVehiclePursuitReport,tobereviewedbytheShiftSergeantand
ledwiththeCHPeitherelectronicallyoronpapernotlaterthan30daysafterthe
pursuit.Thispursuitreportshallminimallycontainthefollowinginformation:
1.Whetheranypersoninvolvedinthepursuitorsubsequentarrestwasinjured,
specifyingthenatureofthatinjuryanddifferentiatingbetweenthesuspectdriver,
asuspectpassengerandthedeputiesinvolved.
2.Theviolation(s)thatcausedthepursuittobeinitiated.
3.Theidentityofthedeputiesinvolvedinthepursuit.
4.Themeansormethodsusedtostopthesuspectbeingpursued.
5.Thechargesledwiththecourtbythedistrictattorney.
6.Theconditionsofthepursuit,including,butnotlimitedto,allofthefollowing:
(a)Duration
(b)Mileage
(c)Numberofdeputiesinvolved
(d)Maximumnumberofunitsinvolved
(e)Timeofday
(f)Weatherconditions
(g)Maximumspeeds
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7.Whetherthepursuitresultedinacollisionandaresultinginjuryorfatalitytoan
uninvolvedthirdparty,andthecorrespondingnumberofpersonsinvolved.
8.Whetherthepursuitinvolvedmultipleagencies.
9.Howthepursuitwasterminated.
(c)Afterrstobtainingavailableinformation,aeldsupervisorshallpromptlycomplete
aSupervisor'sLog,brieysummarizingthepursuittohis/herdepartmentmanager.
Thismemoshouldminimallycontainthefollowinginformation:
1.Dateandtimeofpursuit
2.Lengthofpursuit
3.Involvedunitsanddeputies
4.Initialreasonforpursuit
5.Startingandterminationpoints
6.Disposition:arrest,citation,etc.Arresteeinformationshouldbeprovidedif
applicable
7.Injuriesand/orpropertydamage
8.Medicaltreatment
9.Nameofsupervisoratscene
10.Apreliminarydeterminationthatthepursuitappearstobeincompliancewith
thispolicyORadditionalreviewand/orfollow-upiswarranted.
314.8.1REGULARANDPERIODICPURSUITTRAINING
InadditiontoinitialandsupplementaryPoliceOfcerStandardTraining(POST)training
onpursuitsrequiredbyPenalCode§13519.8,allswornmembersofthisdepartmentwill
participatenolessthanannuallyinregularandperiodicdepartmenttrainingaddressingthis
policyandtheimportanceofvehiclesafetyandprotectingthepublicatalltimes,including
arecognitionoftheneedtobalancetheknownoffenseandtheneedforimmediatecapture
againsttheriskstodeputiesandothers(VehicleCode§17004.7(d)).
314.8.2POLICYREVIEW
Eachswornmemberofthisdepartmentshallcertifyinwritingthattheyhavereceived,read
andunderstandthispolicyinitiallyanduponanyamendments.
314.9APPLICATIONOFVEHICLEPURSUITPOLICY
ThispolicyisexpresslywrittenandadoptedpursuanttotheprovisionsofVehicleCode§
17004.7,withadditionalinputfromthePOSTVehiclePursuitGuidelines.
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316.1PURPOSEANDSCOPE
Thispolicyprovidesforthesafeandappropriateresponsetoemergencyand
non-emergencysituationswhetherdispatchedorself-initiated.
316.2RESPONSETOCALLS
DeputiesrespondingCode-3shallcontinuouslyoperateemergencylightingequipment,
includingatminimumasteadyforwardfacingredlight,andshallsoundthesirenas
reasonablynecessarypursuanttoVehicleCode§21055.
Respondingwithemergencylight(s)andsirendoesnotrelievethedeputyofthedutyto
continuetodrivewithdueregardforthesafetyofallpersons.Theuseofanyotherwarning
equipmentwithoutaredlightandsirendoesnotprovideanyexemptionfromtheVehicle
Code.
DeputiesshouldonlyrespondCode-3whensodispatchedorwhencircumstances
reasonablyindicateanemergencyresponseisrequired.Deputiesnotauthorizedto
respondCode-3shallobservealltrafclawsandproceedwithouttheuseofemergency
lightsandsiren.
316.3REQUESTINGEMERGENCYASSISTANCE
Requestsforemergencyassistanceshouldbelimitedtothosesituationswheretheinvolved
personnelreasonablybelievethatthereisanimmediatethreattothesafetyofdeputies,or
assistanceisneededtopreventimminentseriousharmtoacitizen.Inanyevent,where
asituationhasstabilizedandemergencyresponseisnotrequired,therequestingdeputy
shallimmediatelynotifyCentralDispatch.
Ifcircumstancespermit,therequestingdeputyshouldgivethefollowinginformation:
•Theunitnumber
•Thelocation
•Thereasonfortherequestandtypeofemergency
•Thenumberofunitsrequired
316.3.1NUMBEROFUNITSASSIGNED
Normally,twounitsshouldrespondtoanemergencycallCode-3unlesstheShiftSergeant
ortheeldsupervisorauthorizesanadditionalunit(s).
316.4INITIATINGCODE3RESPONSE
IfadeputybelievesaCode-3responsetoanycallisappropriate,thedeputyshall
immediatelynotifyCentralDispatch.Generally,twounitsshouldrespondCode-3
toanysituation.ShouldanotherdeputybelieveaCode-3responseisappropriate,
CentralDispatchshallbenotiedandtheShiftSergeantoreldsupervisorwillmakea
determinationastowhethertwoormoredeputiesdrivingCode-3isappropriate.
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316.5RESPONSIBILITIESOFRESPONDINGDEPUTY(S)
Deputiesshallexercisesoundjudgmentandcarewithdueregardforlifeandpropertywhen
respondingtoanemergencycall.Deputiesshallreducespeedatallstreetintersectionsto
suchadegreethattheyshallhavecompletecontrolofthevehicle.
ThedecisiontocontinueaCode-3responseisatthediscretionofthedeputy.If,inthe
deputy'sjudgment,theroadwayconditionsortrafccongestiondoesnotpermitsucha
responsewithoutunreasonablerisk,thedeputymayelecttorespondtothecallwithoutthe
useofredlightsandsirenatthelegalspeedlimit.Insuchanevent,thedeputyshould
immediatelynotifyCentralDispatch.AdeputyshallalsodiscontinuetheCode-3response
whendirectedbyasupervisor.
UponreceivingauthorizationordeterminingaCode-3responseisappropriate,adeputy
shallimmediatelygivethelocationfromwhichhe/sheisresponding.
316.6COMMUNICATIONSRESPONSIBILITIES
Thedispatchershall:
(a)Attempttoassigntheclosestavailableunittothelocationrequiringassistance
(b)ImmediatelynotifytheShiftSergeant
(c)Conrmthelocationfromwhichtheunitisresponding
(d)Notifyandcoordinatealliedemergencyservices(e.g.,reandambulance)
(e)Continuetoobtainandbroadcastinformationasnecessaryconcerningtheresponse
andmonitorthesituationuntilitisstabilizedorterminated
(f)Controlallradiocommunicationsduringtheemergencyandcoordinateassistance
underthedirectionoftheShiftSergeantoreldsupervisor
316.7SUPERVISORYRESPONSIBILITIES
UponbeingnotiedthataCode-3responsehasbeeninitiated,theShiftSergeantorthe
eldsupervisorshallverifythefollowing:
(a)Theproperresponsehasbeeninitiated
(b)Nomorethanthoseunitsreasonablynecessaryunderthecircumstancesareinvolved
intheresponse
(c)Affectedoutsidejurisdictionsarebeingnotiedaspractical
Theeldsupervisorshallmonitortheresponseuntilithasbeenstabilizedorterminatedand
assertcontrolbydirectingunitsintooroutoftheresponseifnecessary.If,inthesupervisor's
judgment,thecircumstancesrequireadditionalunitstobeassignedaCode-3response,the
supervisormaydoso.
Itisthesupervisor'sresponsibilitytoterminateaCode-3responsethat,inhis/herjudgment
isinappropriateduetothecircumstances.
WhenmakingthedecisiontoauthorizeaCode-3response,theShiftSergeantortheeld
supervisorshouldconsiderthefollowing:
•Thetypeofcall
•Thenecessityofatimelyresponse
•Trafcandroadwayconditions
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•Thelocationoftherespondingunits
316.8FAILUREOFEMERGENCYEQUIPMENT
Iftheemergencyequipmentonthevehicleshouldfailtooperate,thedeputymustterminate
theCode-3responseandrespondaccordingly.Inallcases,thedeputyshallnotifytheShift
Sergeant,eldsupervisor,orCentralDispatchoftheequipmentfailuresothatanotherunit
maybeassignedtotheemergencyresponse.
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CanineProgram
318.1PURPOSEANDSCOPE
TheCanineProgramwasestablishedtoaugmentpoliceservicestothecommunity.Highly
skilledandtrainedteamsofhandlersandcanineshaveevolvedfromtheprogramandare
usedtosupplementpoliceoperationstolocateindividuals,contrabandandtoapprehend
criminaloffenders.
318.2GUIDELINESFORTHEUSEOFCANINES
Acaninemaybeusedtolocateandapprehendasuspectifthecaninehandlerreasonably
believesthattheindividualhaseithercommittedorthreatenedtocommitanyserious
offenseandifanyofthefollowingconditionsexist:
(a)Thereisareasonablebeliefthattheindividualposesanimminentthreatofviolence
orseriousharmtothepublic,anydeputy,orthehandler.
(b)Theindividualisphysicallyresistingorthreateningtoresistarrestandtheuseofa
caninereasonablyappearstobenecessarytoovercomesuchresistance.
(c)Theindividual(s)is/arebelievedtobeconcealedinanareawhereentrybyotherthan
thecaninewouldposeathreattothesafetyofdeputiesorthepublic.
Itisrecognizedthatsituationsmayarisethatdonotfallwithintheprovisionssetforthinthis
policy.Inanysuchcase,astandardofobjectivereasonablenessshallbeusedtoreview
thedecisiontouseacanineinviewofthetotalityofthecircumstances.
Absentreasonablebeliefthatanindividualhascommittedorthreatenedtocommitaserious
offense,mereightfrompursuingdeputy(s)shallnotserveasgoodcausefortheuseofa
caninetoapprehendtheindividual.
Oncetheindividualhasbeenlocatedandnolongerreasonablyappearstorepresenta
threatorriskofescape,thecanineshouldbeplacedinadown-stayorotherwisesecured
assoonasitbecomesreasonablypractical.
318.2.1PREPARATIONFORUTILIZINGACANINE
Priortotheuseofacaninetosearchfororapprehendanyindividual,thecaninehandler
and/orthesupervisoronsceneshallcarefullyconsiderallpertinentinformationthatis
reasonablyavailableatthetime.Theinformationshouldinclude,butisnotlimitedtothe
following:
(a)Theindividual'sageorestimatethereof.
(b)Thenatureofthesuspectedoffense.
(c)Anypotentialdangertothepublicand/orotherdeputiesatthesceneifthecanineis
released.
(d)Thedegreeofresistanceorthreatenedresistance,ifany,thesubjecthasshown.
(e)Thepotentialforescapeorightifthepolicedogisnotutilized.
(f)Thepotentialforinjurytodeputiesorthepubliccausedbythesuspectifthecanine
isnotutilized.
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Ascircumstancespermit,thecaninehandlershouldmakeeveryreasonableeffortto
communicateandcoordinatewithotherinvolvedpersonneltominimizetheriskof
unintendedinjury.
Acaninehandlershallhavetheultimateauthoritynottodeploythedog.Thehandler
willevaluateeachsituationanddetermineiftheuseofacanineistechnicallyfeasible.
Generally,thedecisionwhethertodeploythedogshallremainwiththehandler.However,
asupervisorsufcientlyapprisedofthesituationmaydecidenottodeploythedog.
318.2.2WARNINGSGIVENTOANNOUNCETHEUSEOFACANINE
Unlessitwouldotherwiseincreasetheriskofinjuryorescape,aclearlyaudiblewarning
toannouncethatacaninewillbereleasedifthepersondoesnotcomeforth,shallbe
madepriortoreleasingacanine.Thecaninehandler,whenpractical,shallrstadvisethe
supervisorofhis/herdecisionifaverbalwarningisnotgivenpriortoreleasingthecanine.
Intheeventofanapprehension,thehandlershalldocumentinanyrelatedreportwhether
ornotaverbalwarningwasgivenand,ifnonewasgiven,thereasonswhy.
318.2.3USEOFNARCOTIC-DETECTIONCANINES
Anarcotic-detection-trainedcaninemaybeusedinaccordancewithcurrentlawunderthe
followingcircumstances:
(a)Toassistinthesearchfornarcoticsduringasearchwarrantservice.
(b)Toobtainasearchwarrantbyusingthedetectioncanineinsupportofprobablecause.
(c)Tosearchvehicles,buildings,bagsandanyotherarticlesdeemednecessary.
Anarcotic-detectioncaninewillnotbeusedtosearchapersonfornarcotics.
318.2.4GUIDELINESFORNON-APPREHENSIONUSE
Becausecanineshavesensesfarsuperiortothoseofhumans,theymayoftenbe
effectivelyutilizedtotrackorsearchfornon-criminals(e.g.lostchildren,individualswho
maybedisorientedorinneedofmedicalattention)orevensuspectswantedforminor
criminaloffenses.Insuchcircumstances,itwillbenecessaryforthehandlertoevaluate
theconditionsandabilityofthecaninetodeterminethefeasibilityofsuchanapplication.
(a)Absentachangeincircumstancesthatpresentanimmediatethreattodeputies,the
canineorthepublic,suchapplicationsshouldbeconductedonleashorundersuch
conditionsthatwillminimizethelikelihoodthatthecaninewillbiteorotherwiseinjure
theindividual.
(b)Throughoutthedeploymentofthecanineinsuchcircumstances,thehandlershould
considerissuingperiodicverbalassurancesthatthecaninewillnotbiteorhurtthe
person.
(c)Unlessotherwisedirectedbyasupervisor,assistingpersonnelshouldtakedirection
fromthehandlerinordertominimizeinterferencewiththecanine.
318.2.5REPORTINGCANINEUSE,BITESANDINJURIES
Wheneverthepoliceservicedogisdeployed,aCanineUseReportshallbecompletedby
thehandlerandturnedintotheShiftSupervisorbeforegoingoff-duty.
WhenevertheuseofthecanineresultsinabiteoranyinjuryaCanineUseReportForm
shallbecompletedandincludedwithanyrelatedincidentreport.
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Theinjuredpartyshouldbetransportedtoanappropriatemedicalfacilityiftheinjury
requiresmedicalattentionbeyondrstaid.Iftheinjuredpartyisincustodyadeputyshould
remainwiththesuspectuntiltreatmenthasbeenrendered.
Photographsshallbetakenofthebiteorinjuryassoonaspracticableaftertendingto
theimmediateneedsoftheinjuredparty.Photographsshallberetainedasevidencein
accordancewithcurrentdepartmentevidenceprocedures.Itshallbetheresponsibilityof
theon-dutysergeantand/orUnitCoordinator/sergeanttoensurethatsuchphotographsare
retaineduntilthepotentialneedforuseinanyrelatedcivilproceedinghasexpired.
Ifasubjectallegesaninjurythatisnotvisible,asupervisorshallbenotiedandthelocation
oftheallegedinjuryshouldbephotographedasdescribedabove.
Theon-dutysergeantand/orUnitCoordinator/sergeantwillmaintainliaisonwiththeAnimal
ControlDepartmenttoensurethatinformationregardingcaninebitesisnotretainedby
itsofce.Caninesusedbylawenforcementagenciesareexemptfromimpoundmentand
reportingrequirementstotheAnimalControlDepartment(FoodandAgricultureCode§
31609(b)).
318.2.6REPORTINGCANINEINJURIES
Intheeventthatacanineisinjured,theinjurywillbeimmediatelyreportedtotheShift
Sergeant,UnitCoordinatorSergeant,andUnitLieutenant.
Medicalcareforanyinjuredcanineshallfollowtheprotocolestablishedin§318.6etseq.
TheinjurywillbedocumentedonaCanineUseReportForm.
318.2.7ASSIGNMENTOFCANINES
ThecanineteamsshallbeassignedtotheOperationsDivisiontosupplementandassist
thePatrolBureau.
Canineteamsshouldfunctionprimarilyascoverunitshowever;theymaybeassignedby
theShiftSergeanttootherfunctionsbasedontheneedsofthewatchatthetime.
Canineteamsshouldnotbeassignedtohandlemattersthatwilltakethemoutofservice
forextendedperiodsoftimeunlessabsolutelynecessaryandonlywiththeapprovalofthe
ShiftSergeant.
318.3REQUESTFORUSEOFCANINETEAMS
PersonnelwithintheDepartmentareencouragedtofreelysolicittheuseofthecanines.
RequestsforacanineteamfromoutsideofthePatrolBureaushallgothroughtheUnit
CoordinatorortheShiftSergeant.
318.3.1REQUESTFORASSISTANCEFROMOTHERAGENCIES
TheShiftSergeantortheUnitCoordinator/Sergeantmustapproveallrequestsforcanine
assistancefromoutsideagencies,subjecttothefollowingprovisions:
(a)Canineteamsshallnotbeusedforanyassignmentthatisnotconsistentwiththis
policy.
(b)Thehandlerhastheultimateauthoritytodecidewhetherthecanineshouldbeused
foranyspecicassignment.
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(c)Canineteamsshallnotbecalledoutwhileoff-dutyorusedoutsidetheboundaries
oftheCountyofElDoradounlessauthorizedbytheShiftSergeantortheUnit
Coordinator.
(d)Itshallbetheresponsibilityofthecaninehandlertocoordinatewithoutsideagency
personnelinordertominimizetheriskofunintendedinjury.
318.3.2REQUESTFORPUBLICDEMONSTRATIONS
AllpublicrequestsforacanineteamshallbeapprovedbytheUnitCoordinator/Sergeant
priortomakinganycommitment.
Handlersshallnotdemonstrateanyapprehensionworktothepublicunlessauthorizedto
dosobytheUnitCoordinator/SergeantorLieutenant.
318.4SELECTIONOFCANINEHANDLERS
Thefollowingaretheminimumqualicationsfortheassignmentofcaninehandler:
(a)ElDoradoCountySheriff'sOfcedeputycurrentlyoffprobation
(b)Resideinanadequatelyfenced,single-family,residence(minimumve-foothigh
fencewithlockinggates)
(c)Haveagaragewhichcanbesecuredandaccommodateacanineunit
(d)Livewithin30minutestraveltimefromtheElDoradoCountylimits
(e)Agreetobeassignedtothepositionforaminimumofthreeyears
318.4.1ASSIGNMENTOFPERSONNEL
AssignmenttotheCanineProgramisatthediscretionoftheSheriff.Ahandlermaybe
removedfromtheProgramatanytimeiftheworkperformanceoftheteamfallsbelow
minimumstandards.
(a)Oncethecanineisretired,Caninehandlermustrequest,throughchainofcommand,
approvaltotransitiontoanothercaninepartner.TheSheriffandDivisionCommander
havethediscretiontoallowthehandlertoremainintheunitandtrainanothercanine.
(b)Intheeventahandlerispromoted,he/shemustrelinquishtheCanineProgram
assignment,duetothedailyrequirementsofthelinesupervisor.Promotionto
SergeantdoesnotprecludeassignmentastheK-9unitsupervisorhowever.
Handlerstransferredtoapositionoutsidepatrolmustrelinquishthehandlerposition.
318.5CANINEHANDLERRESPONSIBILITIES
318.5.1AVAILABILITY
Thehandlershallbeavailableforcall-outunderconditionsspeciedbytheUnitCoordinator.
318.5.2CAREFORTHECANINEANDEQUIPMENT
Thehandlershallultimatelyberesponsibleforthehealthandwelfareofthecanineandshall
ensurethatthecaninereceivespropernutrition,grooming,training,medicalcare,affection,
andlivingconditions.Thehandlerwillberesponsibleforthefollowing:
(a)Unlessrequiredbyaparticularapplication,thehandlershallnotexposethecanine
toanyforeseeableandunreasonableriskofharm.
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(b)Thehandlershallmaintainalldepartmentequipmentunderhis/hercontrolinaclean
andserviceableconditionandwhennotondutyshallmaintainthecanineunitina
garage,securedfrompublicview.
(c)Whenahandlertakesavacationorextendednumberofdaysoff,theassignedcanine
vehicleshallbemaintainedattheSheriff'sDepartmentfacility.
(d)HandlersshallpermittheUnitCoordinator/SergeantorLieutenanttoconduct
spontaneouson-siteinspectionsofaffectedareasoftheirresidenceaswellasthe
canineunit,toverifythatconditionsandequipmentconformtothispolicy.
(e)Anychangesinthelivingstatusofthehandlerwhichmayaffectthelodgingor
environmentofthecanineshallbereportedtotheUnitCoordinator/Sergeantor
Lieutenantassoonaspossible.
(f)Whenoff-duty,caninesshallbemaintainedinkennelsatthehomesoftheirhandlers.
Whenacanineiskenneledatthehandler'shome,thegateshallbesecuredwitha
lock.Whenoff-duty,caninesmaybeletoutoftheirkennelswhileunderthedirect
controloftheirhandlers.
(g)Thecanineshouldbepermittedtosocializeinthehomewiththehandler'sfamilyfor
shortperiodsoftimeandunderthedirectsupervisionofthehandler.
(h)Undernocircumstanceswillthecaninebelodgedatanotherlocationunlessapproved
bytheUnitCoordinator/SergeantorShiftSergeant.
(i)Whenoff-duty,handlersshallnotinvolvetheircaninesinanyactivityorconductunless
approvedinadvancebytheUnitCoordinator/SergeantorShiftSergeant.
(j)Wheneveracaninehandleranticipatestakingavacationoranextendednumberof
daysoff,itmaybenecessarytotemporarilyrelocatethecanine.Inthosesituations,
thehandlershallgivereasonablenoticetotheUnitCoordinatorsothatappropriate
arrangementscanbemade.
318.5.3CANINEINPUBLICAREAS
Allcaninesshallbekeptonaleashwheninareasthatallowaccesstothepublic.Exceptions
wouldincludespecicpoliceoperationsforwhichthecaninesaretrained.
(a)Caninesshallnotbeleftunattendedinanyareatowhichthepublicmayhaveaccess.
(b)Whenthecanineunitisleftunattendedallwindowsanddoorsshallbesecuredin
suchamannerastopreventunauthorizedaccesstothedog.Thehandlershallalso
insurethattheunattendedunitremainshabitableforthecanine.
318.5.4HANDLERCOMPENSATION
Thecaninehandlershallbecompensatedfortimespentinthecare,feeding,groomingand
otherneedsofthedogasprovidedintheFairLaborStandardsAct.Thecompensation
shallbeprescribedintheemployee'sMemorandumofUnderstanding.
318.6MEDICALCAREOFTHECANINE
Allmedicalattentionshallberenderedbythedesignatedcanineveterinarian,exceptduring
anemergencyasprovidedinPolicyManual§318.6.2.
318.6.1NON-EMERGENCYMEDICALCARE
Non-emergencymedicalcarewillbecoordinatedthroughtheUnitCoordinator.
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AnyindicationthatacanineisnotingoodphysicalconditionshallbereportedtotheUnit
Coordinator/SergeantorLieutenantortheShiftSergeantassoonaspractical.
Allrecordsofmedicaltreatmentshallbemaintainedinthecaninehandler'spersonnelle.
318.6.2EMERGENCYMEDICALCARE
ThehandlershallnotifytheUnitCoordinator/SergeantorLieutenantassoonaspracticable
whenemergencymedicalcareforthecanineisrequired.
Dependingontheseverityoftheinjuryorillness,thecanineshalleitherbetreatedby
thedesignatedveterinarianortransportedtoadesignatedemergencymedicalfacilityfor
treatment.Ifthehandleranddogareoutofthearea,thehandlermayusethenearest
availableveterinarian.
318.7TRAINING
Beforeassignmentintheeld,eachcanineteamshallbetrainedandcertiedtomeet
currentPOSTstandards.Cross-traineddogteamsorthosedogteamstrainedexclusively
forthedetectionofnarcoticsand/orexplosivesshallbetrainedandcertiedtomeetthe
standardsestablishedforsuchdetectiondogsbythePOSTorotherrecognizedand
approvedcerticationstandards.
TheUnitCoordinator/Sergeantand/ortheseniorteamhandlershallberesponsiblefor
schedulingperiodictrainingforalldepartmentpersonnelinordertofamiliarizethemwith
howtoconductthemselvesinthepresenceofdepartmentcanines.
318.7.1CONTINUEDTRAINING
EachcanineteamshallthereafterberecertiedtocurrentPOSTstandardsorother
recognizedandapprovedcerticationstandardsonanannualbasis.Additionaltraining
considerationsareasfollows:
(a)Canineteamsshallreceivetrainingasdenedinthecurrentcontractwiththe
department'scaninetrainingprovider.
(b)Caninehandlersareencouragedtoengageinadditionaltrainingwithapprovalofthe
UnitCoordinator/Sergeant.
(c)Toensurethatalltrainingisconsistent,nohandler,trainer,oroutsidevendoris
authorizedtotraintoastandardthatiscontrarytothepoliciesoftheElDorado
CountySheriff'sOfce.
(d)Allcaninetrainingshallbeconductedwhileon-dutyunlessotherwiseapprovedbythe
UnitCoordinator/SergeantorShiftSergeant.
318.7.2FAILURETOSUCCESSFULLYCOMPLETEPOSTTRAINING
AnydogteamfailingPOSTcaninecerticationorotherrecognizedandapproved
certicationstandardsshallnotbedeployedintheelduntilcerticationisachieved.
Whenpractical,pendingsuccessfulcertication,thecaninehandlershallbetemporarily
reassignedtoregularpatrolduties.
318.7.3TRAININGRECORDS
Allcaninetrainingrecordsshallbemaintainedinthecaninehandler'strainingle.TheUnit
Coordinator/Sergeantshallhaveaccesstoalltrainingrecordsandwillprepareanannual
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trainingletobepresentedtomanagementstaff.Onceapproved,theannualtraining
recordswillbereturnedtotheUnitCoordinator/Sergeantforretention.
318.8CANINEUNITCOORDINATORRESPONSIBILITIES
TheUnitCoordinator/SergeantshallbeappointedbystaffandshallsupervisetheCanine
Program.TheUnitCoordinator/SergeantisdirectlyresponsibletotheOperationsDivision
Commander.TheUnitCoordinator/Sergeantshallberesponsiblefor,butnotlimitedto,the
following:
(a)ReviewallCanineUseReportstoinsurecompliancewithpolicyandtoidentifytraining
issuesandotherneedsoftheprogram.
(b)Maintainliaisonwiththevendorkennel.
(c)Maintainliaisonwithadministrativestaffandfunctionalsupervisors.
(d)Maintainliaisonwithotheragencycaninecoordinators.
(e)Maintainaccuraterecordstodocumentcanineactivities.
(f)Recommendandoverseetheprocurementofneededequipmentandservicesforthe
unit.
(g)Beresponsibleforschedulingallcaninerelatedactivities.
(h)Ensurethecanineteamsarescheduledforcontinuoustrainingtomaximizethe
capabilitiesoftheteams.
318.9CONTROLLEDSUBSTANCETRAININGAIDS
Controlledsubstancetrainingaidsarerequiredtoeffectivelytrainandmaintaindrug
detectingdogs.Further,controlledsubstancescanalsobeaneffectivetrainingaidduring
trainingsessionsforlawenforcementpersonnelandthepublic.
Health&SafetyCode§11367.5providesthatanySheriff,ChiefOfPolice,theChiefof
theBureauofControlledSubstanceEnforcement,ortheCommissioneroftheCalifornia
HighwayPatrol,oradesigneethereofmay,inhisorherdiscretion,providecontrolled
substancesinhisorherpossessionfortrainingpurposes:
(a)Toanydulyauthorizedpeaceofcerorciviliandrugdetectioncaninetrainerworking
underthedirectionofalawenforcementagency
(b)Providedthecontrolledsubstancesarenolongerneededascriminalevidence
(c)Providedthepersonreceivingthecontrolledsubstances,ifrequiredbytheDrug
EnforcementAdministration,possessesacurrentandvalidDrugEnforcement
Administrationregistrationthatspecicallyauthorizestherecipienttopossess
controlledsubstanceswhileprovidingsubstanceabusetrainingtolawenforcement
orthecommunityorwhileprovidingcaninedrugdetectiontraining
318.9.1PROCEDURES
Duetotheresponsibilitiesandliabilitiesinvolvedwithpossessingreadilyusableamounts
ofcontrolledsubstancesandtheever-presentdangerofaccidentalingestionofthese
controlledsubstancesbythecanine,thefollowingprocedureshallbestrictlyfollowed:
(a)Allnecessarycontrolledsubstancetrainingsamplesshallbeacquiredfromthe
ElDoradoCountySheriff'sOfce'sevidencepersonnelorfromalliedagencies
authorizedbyHealth&SafetyCode§11367.5toprovidecontrolledsubstance
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trainingsamples.Allcontrolledsubstancetrainingsamplesshallbeweighedand
testedpriortodispensingtotheindividualcaninehandler
(b)Theweightandtestresultsshallberecordedandmaintainedbythisdepartment;
(c)AnypersonreceivingcontrolledsubstancetrainingsamplespursuanttoHealth
&SafetyCode§11367.5shallmaintaincustodyandcontrolofthecontrolled
substancesandshallkeeprecordsregardinganylossof,ordamageto,those
controlledsubstances
(d)Allcontrolledsubstancetrainingsampleswillbeinspected,weighed,andtested
quarterly.Theresultsofthequarterlytestingshallberecordedandmaintainedby
thecaninecoordinatorwithacopyforwardedtothedispensingagency
(e)Allcontrolledsubstancetrainingsampleswillbestoredinlockedmetalboxesatall
times,exceptduringtraining.Thelockedmetalboxesshallbesecuredinthetrunkof
thecaninehandler'sassignedpatrolunit,orstoredinalockedevidencelocker.There
arenoexceptionstothisprocedure
(f)TheCanineUnitCoordinato/Sergeantrshallperiodicallyinspecteverycontrolled
substancetrainingsamplefordamageortamperingandtakeanyappropriateaction;
(g)AnyunusablecontrolledsubstancetrainingsamplesshallbereturnedtotheProperty
andEvidenceSectionortothedispensingagency
(h)Allcontrolledsubstancetrainingsamplesshallbereturnedtothedispensingagency
upontheconclusionofthetrainingorupondemandbythedispensingagency
318.9.2IMMUNITY
Alldulyauthorizedpeaceofcersactingintheperformanceoftheirofcialdutiesandany
personworkingundertheirimmediatedirection,supervisionorinstructionareimmunefrom
prosecutionundertheUniformControlledSubstanceActwhileprovidingsubstanceabuse
trainingorcaninedrugdetectiontraining(Health&SafetyCode§11367.5(b)).
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320.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoprovidetheguidelinesnecessarytodeter,preventand
reducedomesticviolencethroughvigorousenforcementandtoaddressdomesticviolence
asaseriouscrimeagainstsociety.Thepolicyspecicallyaddressesthecommitmentofthis
departmenttotakeenforcementactionwhenappropriate,toprovideassistancetovictims
andtoguidedeputiesintheinvestigationofdomesticviolence.
320.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Courtorder-Allformsofordersrelatedtodomesticviolence,thathavebeenissuedby
acourtofthisstateoranother,whethercivilorcriminal,regardlessofwhetherservicehas
beenmade.
320.2POLICY
TheElDoradoCountySheriff'sOfce'sresponsetoincidentsofdomesticviolenceand
violationsofrelatedcourtordersshallstressenforcementofthelawtoprotectthevictim
andshallcommunicatethephilosophythatdomesticviolenceiscriminalbehavior.Itisalso
thepolicyofthisdepartmenttofacilitatevictims'andoffenders'accesstoappropriatecivil
remediesandcommunityresourceswheneverfeasible.
320.3OFFICERSAFETY
Theinvestigationofdomesticviolencecasesoftenplacesdeputiesinemotionallycharged
andsometimeshighlydangerousenvironments.Noprovisionofthispolicyisintendedto
supersedetheresponsibilityofalldeputiestoexerciseduecautionandreasonablecarein
providingforthesafetyofanydeputiesandpartiesinvolved.
320.4INVESTIGATIONS
Thefollowingguidelinesshouldbefollowedbydeputieswheninvestigatingdomestic
violencecases:
(a)Callsofreported,threatened,imminentorongoingdomesticviolenceandtheviolation
ofanycourtorderareofextremeimportanceandshouldbeconsideredamongthe
highestresponsepriorities.Thisincludesincomplete9-1-1calls.
(b)Whenpracticable,deputiesshouldobtainanddocumentstatementsfromthevictim,
thesuspectandanywitnesses,includingchildren,inoraroundthehouseholdor
locationofoccurrence.
(c)Deputiesshouldlistthefullnameanddateofbirth(andschoolifavailable)ofeach
childwhowaspresentinthehouseholdatthetimeoftheoffense.Thenamesofother
childrenwhomaynothavebeeninthehouseatthatparticulartimeshouldalsobe
obtainedforfollow-up.
(d)Whenpracticableandlegallypermitted,videooraudiorecordallsignicant
statementsandobservations.
(e)Allinjuriesshouldbephotographed,regardlessofseverity,takingcaretopreserve
thevictim'spersonalprivacy.Wherepracticable,photographsshouldbetakenby
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apersonofthesamesex.Victimswhoseinjuriesarenotvisibleatthetimeofthe
incidentshouldbeaskedtocontacttheDetectiveBureauintheeventthattheinjuries
laterbecomevisible.
(f)Deputiesshouldrequestthatthevictimcompleteandsignanauthorizationforrelease
ofmedicalrecordsrelatedtotheincidentwhenapplicable.
(g)Ifthesuspectisnolongeratthescene,deputiesshouldmakereasonableeffortsto
locatethesuspecttofurthertheinvestigation,providethesuspectwithanopportunity
tomakeastatementandmakeanarrestorseekanarrestwarrantifappropriate.
(h)Seizeanyrearmsorotherdangerousweaponsinthehome,ifappropriateandlegally
permitted,forsafekeepingorasevidence.Ifthedomesticviolenceinvolvedthreats
ofbodilyharm,anyrearmdiscoveredinplainvieworpursuanttoconsentorother
lawfulsearchmustbetakenintotemporarycustody(PenalCode§18250).
(i)Whencompletinganincidentorarrestreportforviolationofacourtorder,deputies
shouldincludespecicinformationthatestablishesthattheoffenderhasbeenserved,
includingthedatetheoffenderwasserved,thenameoftheagencythatservedthe
orderandtheprovisionoftheorderthatthesubjectisallegedtohaveviolated.When
reasonablyavailable,thearrestingdeputyshouldattachacopyoftheordertothe
incidentorarrestreport.
(j)Deputiesshouldtakeappropriateenforcementactionwhenthereisprobablecauseto
believeanoffensehasoccurred.Factorsthatshouldnotbeusedassolejustication
fordecliningtotakeenforcementactioninclude:
1.Maritalstatusofsuspectandvictim.
2.Whetherthesuspectlivesonthepremiseswiththevictim.
3.Claimsbythesuspectthatthevictimprovokedorperpetuatedtheviolence.
4.Thepotentialnancialorchildcustodyconsequencesofarrest.
5.Thephysicaloremotionalstateofeitherparty.
6.Useofdrugsoralcoholbyeitherparty.
7.Denialthattheabuseoccurredwhereevidenceindicatesotherwise.
8.Arequestbythevictimnottoarrestthesuspect.
9.Locationoftheincident(public/private).
10.Speculationthatthecomplainantmaynotfollowthroughwiththeprosecution.
11.Theracial,cultural,social,professionalpositionorsexualorientationofthe
victimorsuspect.
320.4.1IFASUSPECTISARRESTED
Ifasuspectisarrested,deputiesshould:
(a)Advisethevictimthatthereisnoguaranteethesuspectwillremainincustody.
(b)Providethevictim'scontactinformationtothejailstafftoenablenoticationofthe
victimuponthesuspect'sreleasefromjail.
(c)Advisethevictimwhetheranytypeofcourtorderwillbeineffectwhenthesuspectis
releasedfromjail.
320.4.2IFNOARRESTISMADE
Ifnoarrestismade,thedeputyshould:
(a)Advisethepartiesofanyoptions,includingbutnotlimitedto:
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1.Voluntaryseparationoftheparties.
2.Appropriateresourcereferrals(e.g.,counselors,friends,relatives,shelter
homes,victimwitnessunit).
(b)Documenttheresolutioninareport.
320.4.3EMERGENCYPROTECTIVEORDERS
(a)FamilyCode§6241mandatestheSuperiorCourttoprovideajudge,commissioner,
orrefereetohearapplicationsandissueEmergencyProtectiveOrdersbasedon
criteriaoutlinedinFamilyCode§6250(c).AjudicialofcermayissueanEmergency
ProtectiveOrderwheneveralawenforcementofcerassertsreasonablegrounds
that:
1.Apersonisinimmediateandpresentdangerofdomesticviolencebasedupon
theperson'sallegationofarecentincidentofabuseorthreatofabusebythe
personagainstwhomtheorderissought.
2.Achildisinimmediateandpresentdangerofabusebyafamilyorhousehold
member,basedonanallegationofarecentincidentofabuseorthreatofabuse
bythefamilyorhouseholdmember.
3.Achildisinimmediateandpresentdangerofbeingabductedbyaparentor
relative,basedonareasonablebeliefthatapersonhasintenttoabducta
childoreewiththechildfromthejurisdictionorbasedonanallegationofa
reasonablethreattoabductthechildoreewiththechildfromthejurisdiction.
4.Anelderordependentadultisinimmediateandpresentdangerofabuseas
denedinWelfareandInstitutionsCode§15610.07basedonanallegation
ofarecentincidentofabuseorthreatofabusebythepersonagainstwhom
theorderissought,exceptthatnoemergencyprotectiveordershallbeissued
basedsolelyonanallegationofnancialabuse.
(b)UnderPenalCode§646.91,apeaceofcermayalsoobtainanEmergencyProtective
Orderwhentheofcerhasreasonablegroundstobelievethatapersonortheperson's
immediatefamilyisinimmediateandpresentdangerofbeingstalked.
1.AnysuchEmergencyProtectiveOrdershallbereducedtowriting,signedbythe
ofcerandincludealloftheinformationrequiredbyPenalCode§646.91(c).
2.Anydeputyseekingsuchanordershallservetheorderontherestrainedperson
ifsuchpersoncanbereasonablylocatedandshallprovidethepersonprotected
withacopyoftheorder.Acopyoftheordershallalsobeledwiththecourtas
soonaspracticableafterissuance.
3.Anydeputyrequestingsuchanordershallcarrycopiesoftheorderwhileon
dutyandshalluseeveryreasonablemeanstoenforcetheorder.
(c)EmergencyProtectiveOrdersmaybeobtainedbytelephonetoprohibitasuspectwho
resideswithacomplainant,regardlessoftheirmaritalstatusorrelationshipfrom:
1.Physicallyorverballycontactingthevictimordisturbinghis/herpeace.
2.Remainingorreturningtothevictim'sresidence,regardlessofwhoholdslegal
titleto,orleasestheresidence.
3.Continuingaspeciedbehaviorasdescribedintheorder.
(d)Deputiesinvestigatingthesceneofcurrentorrecentsituationsofdomesticviolence
shouldremaincognizantofthepotentialforcontinuedandescalatedviolence.An
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EmergencyProtectiveOrdershouldbesoughtifthereisreasontobelieve,basedon
factualevidencesuchasarecenthistoryofviolencethatthevictimmaystillbein
danger.
(e)DeputiesshouldconsiderrequestinganEPOifanyofthefollowingconditionsexist:
1.ThevictimrequestsanEPO.
2.Theinvestigatingdeputyhasgroundstobelievethatthereisanimmediate
dangerofcontinuingviolenceagainstthevictim.
3.Theinvestigatingdeputyorvictimbelievesthatthesuspectmaybeabletomake
bailandthepotentialforfurtherviolenceexists.
320.5VICTIMASSISTANCE
Victimsmaybetraumatizedorconfused.Deputiesshould:
(a)Recognizethatavictim'sbehaviorandactionsmaybeaffected.
(b)Providethevictimwiththedepartment'sdomesticviolenceinformationhandout,even
iftheincidentmaynotrisetothelevelofacrime.
(c)Alertthevictimtoanyavailablevictimadvocates,sheltersandcommunityresources.
(d)Standbyforareasonableamountoftimewhenaninvolvedpersonrequestslaw
enforcementassistancewhileremovingessentialitemsofpersonalproperty.
(e)Seekmedicalassistanceassoonaspracticableforthevictimifhe/shehassustained
injuryorcomplainsofpain.
(f)Askthevictimwhetherhe/shehasasafeplacetostay.Assistinarrangingtotransport
thevictimtoanalternateshelterifthevictimexpressesaconcernforhis/hersafety
orifthedeputydeterminesthataneedexists.
(g)Makereasonableeffortstoensurethatchildrenordependentadultswhoareunder
thesupervisionofthesuspectorvictimarebeingproperlycaredfor.
(h)Seekorassistthevictiminobtaininganemergencyorderifappropriate.
320.5.1RECORDINGINJURIESANDSTATEMENTS
Allvisibleinjuriesshouldbephotographedregardlessofseverity,andallvictimsshall
receivepropermedicalcarepriortobeingphotographed,ifneededordesired.Iffeasible,
deputiesmaymakeavideorecordingoftheinjuriesandvictimstatements.
Victimswhoseinjuriesarenotvisibleatthetimeoftheincidentshouldbeadvisedtocontact
theDetectiveBureauintheeventtheinjurieslaterbecomevisible.Aninvestigatormaybe
assignedtoensuretheinjuriesarephotographedduringthecourseofpreparingthecase
forcourt.
320.6DISPATCHASSISTANCE
Allcallsofdomesticviolence,includingincomplete9-1-1calls,shouldbedispatchedas
soonaspracticable.
Dispatchersarenotrequiredtoverifythevalidityofacourtorderbeforerespondingtoa
requestforassistance.Deputiesshouldrequestthatdispatcherscheckwhetheranyofthe
involvedpersonsaresubjecttothetermsofacourtorder.
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320.6.1VICTIMINFORMATIONANDNOTIFICATIONEVERYDAYPROGRAM
Whenappropriate,deputiesshouldadvisethevictimoftheavailabilityoftheVictim
InformationandNoticationEveryday(VINE)Program.VINEisafree,computer-based
telephoneservicethatallowsvictimstocheckonanoffender'scustodystatusandregister
toreceiveautomaticnoticationwhenaninmateisreleasedfromCountyJail.Thecontact
phonenumberforVINEisprintedontheElDoradoCountySheriff'sOfceDomestic
ViolenceInformationPamphlet.
320.6.2WRITTENNOTICETOVICTIMS
PenalCode§13701requiresthatvictimsofdomesticviolencebefurnishedwrittennotice
includingthefollowinginformation:
(a)Astatementinformingthevictimthatdespiteofcialrestraintofthepersonalleged
tohavecommitteddomesticviolence,therestrainedpersonmaybereleasedatany
time
(b)Astatementthatprovidesinformationaboutasheltertheymaycontactinthearea
(c)Astatementthatprovidesinformationaboutothercommunityservicestheymay
contactinthearea
(d)Astatementinformingthevictimofdomesticviolencethatheorshecanaskthe
DistrictAttorneytoleacriminalcomplaint
(e)Astatementthat"ForfurtherinformationabouttheCaliforniaVictim'sCompensation
Program,youmaycontact1-800-777-9229."
(f)AstatementinformingthevictimoftherighttogototheSuperiorCourtandlea
petitionrequestinganyofthefollowingordersforrelief:
1.Anorderrestrainingtheattackerfromabusingthevictimandotherfamily
members
2.Anorderdirectingtheattackertoleavethehousehold
3.Anorderpreventingtheattackerfromenteringtheresidence,school,business,
orplaceofemploymentofthevictim
4.Anorderawardingthevictimortheotherparentcustodyoforvisitationwitha
minorchildorchildren
5.Anorderrestrainingtheattackerfrommolestingorinterferingwithminorchildren
inthecustodyofthevictim
6.Anorderdirectingthepartynotgrantedcustodytopaysupportofminorchildren,
ifthatpartyhasalegalobligationtodoso
7.Anorderdirectingthedefendanttomakespecieddebtpaymentscomingdue
whiletheorderisineffect
8.Anorderdirectingthateitherorbothpartiesparticipateincounseling
(g)Astatementinformingthevictimoftherighttoleacivilsuitforlossessuffered
asaresultoftheabuse.Thisincludesmedicalexpenses,lossofearnings,and
otherexpensesforinjuriessustainedanddamagetoproperty,andanyotherrelated
expensesincurredbythevictimoranyagencythatsheltersthevictim
(h)InthecaseofanallegedviolationofPenalCode§§243(e),261,261.5,262,273.5,
286,288a,or289,aDomesticViolenceInformationPamphletwhichshallinclude,but
isnotlimitedto,thefollowinginformation:
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1.Thenamesandlocationsofrapevictimcounselingcenterswithinthecounty,
includingthosecentersspeciedinPenalCode§13837,andtheir24-hour
counselingservicetelephonenumbers.
2.Asimplestatementontheproperproceduresforavictimtofollowafterasexual
assault.
3.Astatementthatsexualassaultbyapersonwhoisknowntothevictim,including
sexualassaultbyapersonwhoisthespouseofthevictim,isacrime.
4.Astatementthatdomesticviolenceorassaultbyapersonwhoisknowntothe
victim,includingdomesticviolenceorassaultbyapersonwhoisthespouseof
thevictim,isacrime.
(i)Thecardshouldalsoprovideinformationrelatingtotherightsanddutiesoftenants
andlandlordsregardinglockchanges,evictionsandrelatedmattersthatmayassist
victimswithhousingandsafetyconcerns(CodeofCivilProcedure§1161.3,Civil
Code§1941.5andCivilCode§1941.6).
320.6.3DOMESTICVIOLENCESUPPORT
Victimsofdomesticviolenceorabusehavetherighttohaveadomesticviolencecounselor
(asdenedinEvidenceCode§1037.1)andasupportpersonofthevictim'schoosing
presentatanyinterviewbylawenforcementauthorities(PenalCode§679.05).
Theinvestigatingdeputymustadvisethevictimofhis/herrighttohaveanadvocateand
supportpersonpresentatanysubsequentinterview(s),includingadditionalinterviewsby
thereportingand/ordetectiveshandlingthecase.Thevictimshouldbeadvisedthatany
advocateworkingfortheagencieslistedontheDomesticViolenceresourcecardwould
qualify.
(a)Forthepurposesofthissection,aninitialinvestigationbylawenforcementto
determinewhetheracrimehasbeencommittedandtodeterminetheidentityofthe
suspect(s)shallnotconstitutealawenforcementinterview.
(b)Thesupportpersonmaybeexcludedfromaninterviewifthelawenforcement
authorityortheDistrictAttorneydeterminesthepresenceofthatpersonwouldbe
detrimentaltothepurposeoftheinterview.
(c)Theinvestigatingdeputyshouldarticulateinthereportthatthevictimwasadvisedof
theirrighttoacounselorand/orsupportperson.
320.7FOREIGNCOURTORDERS
Varioustypesofordersmaybeissuedindomesticviolencecases.Anyforeigncourtorder
properlyissuedbyacourtofanotherstate,Indiantribeorterritoryshallbeenforcedby
deputiesasifitweretheorderofacourtinthisstate.Anordershouldbeconsidered
properlyissuedwhenitreasonablyappearsthattheissuingcourthasjurisdictionoverthe
partiesandreasonablenoticeandopportunitytorespondwasgiventothepartyagainst
whomtheorderwasissued(18USC§2265).Anotherwisevalidout-of-statecourtorder
shallbeenforced,regardlessofwhethertheorderhasbeenproperlyregisteredwiththis
state.
320.7.1RECORD-KEEPINGRESPONSIBILITIES
PenalCode§13730alsorequiresthatalllawenforcementagenciesmaintainrecordsonthe
numberofdomesticviolencerelatedcallsreportedtotheiragencyandtoincludewhether
ornotweaponswereusedintheincident.ThisinformationistobereportedtotheAttorney
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Generalmonthly.ItshallbetheresponsibilityoftheRecordsManagertomaintainand
reportthisinformationasrequired.
320.8VERIFICATIONOFCOURTORDERS
Determiningthevalidityofacourtorder,particularlyanorderfromanotherjurisdiction,can
bechallenging.Therefore,indeterminingwhetherthereisprobablecausetomakean
arrestforaviolationofanycourtorder,deputiesshouldcarefullyreviewtheactualorder
whenavailable,and,whereappropriateandpracticable:
(a)Askthesubjectoftheorderabouthis/hernoticeorreceiptoftheorder,his/her
knowledgeofitstermsandeffortstorespondtotheorder.
(b)Checkavailablerecordsordatabasesthatmayshowthestatusorconditionsofthe
order.
(c)Contacttheissuingcourttoverifythevalidityoftheorder.
(d)Contactalawenforcementofcialfromthejurisdictionwheretheorderwasissuedto
verifyinformation.
Deputiesshoulddocumentinanappropriatereporttheireffortstoverifythevalidityofan
order,regardlessofwhetheranarrestismade.Deputiesshouldcontactasupervisorfor
claricationwhenneeded.
320.8.1DEPUTYRESPONSIBILITY
Ifanincidentariseswherethedeputyhasreasonablecausetobelievethatthereturnof
arearmorotherdeadlyweaponwouldbelikelytoresultinendangeringthevictimorthe
personreportingtheassaultorthreat,thedeputyshallagthereportwiththeDetective
assignedtoDomesticViolence,givingallreasonstherearmorotherdangerousweapon
shouldremaininthisagency'scustody.
320.8.2DOMESTICVIOLENCEDETECTIVERESPONSIBILITY
Onceadeputyhasreferredareportindicatingthereasonablecausetonotreturntherearm
orotherdangerousweapon,thedetectiveshallforwardtheinformationtotheDetective
Sergeantforanauthorizationtopetitionthesuperiorcourt.
Oncetheauthorizationhasbeenreceived,thedetectivewillcontactthedistrictattorneyto
beginthehearingprocess.
Thedetectivewillthengeneratethenoticetotheownerorpersonwhohadlawful
possessionoftherearmorotherdangerousweapon.Thenoticewillbesentregistered
mail,returnreceiptrequested.
320.9LEGALMANDATESANDRELEVANTLAWS
Californialawprovidesforthefollowing:
320.9.1STANDARDSFORARRESTS
Deputiesinvestigatingadomesticviolencereportshouldconsiderthefollowing:
(a)Anarrestshouldbemadewhenthereisprobablecausetobelievethatafelonyor
misdemeanordomesticviolenceoffensehasbeencommitted(PenalCode§13701).
Anydecisiontonotarrestanadultwhenthereisreasonablecausetodosorequires
supervisorapproval.
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1.Deputiesareonlyauthorizedtomakeanarrestwithoutawarrantfora
misdemeanordomesticviolenceoffenseifthedeputymakesthearrestassoon
asprobablecausearises(PenalCode§836).
(b)Adeputyrespondingtoadomesticviolencecallwhocannotmakeanarrestwilladvise
thevictimofhis/herrighttomakeaprivateperson'sarrest.Theadvisementshould
bemadeoutofthepresenceofthesuspectandshallincludeadvisingthevictimhow
tosafelyexecutethearrest.Deputiesshallnotdissuadevictimsfrommakingalawful
privateperson'sarrest.DeputiesshouldrefertotheprovisionsinthePrivatePersons
ArrestsPolicyforoptionsregardingthedispositionofprivateperson'sarrests.
(c)Deputiesshallnotciteandreleaseapersonforthefollowingoffenses(PenalCode§
853.6(a)(3)):
1.PenalCode§243(e)(1)(batteryagainstspouse,cohabitant)
2.PenalCode§273.5(corporalinjuryonspouse,cohabitant)
3.PenalCode§273.6(violationofprotectiveorder)ifviolenceorthreatsof
violencehaveoccurredorthesuspecthasgonetotheworkplaceorresidence
oftheprotectedparty
4.PenalCode§646.9(stalking)
5.OtherseriousorviolentfeloniesspeciedinPenalCode§1270.1
(d)Inrespondingtodomesticviolenceincidents,includingmutualprotectiveorder
violations,deputiesshouldgenerallybereluctanttomakedualarrests.Deputies
shallmakereasonableeffortstoidentifythedominantaggressorinanyincident.
Thedominantaggressoristhepersonwhohasbeendeterminedtobethemost
signicant,ratherthantherst,aggressor(PenalCode§13701).Inidentifyingthe
dominantaggressor,adeputyshallconsider:
1.Theintentofthelawtoprotectvictimsofdomesticviolencefromcontinuing
abuse.
2.Thethreatscreatingfearofphysicalinjury.
3.Thehistoryofdomesticviolencebetweenthepersonsinvolved.
4.Whethereitherpersonactedinself-defense.
(e)Anarrestshallbemadewhenthereisprobablecausetobelievethataviolationofa
domesticviolencecourtorderhasbeencommitted(PenalCode§13701;PenalCode
§836),regardlessofwhethertheoffensewascommittedinthedeputy'spresence.
Afterarrest,thedeputyshallconrmthatacopyoftheorderhasbeenregistered,
unlessthevictimprovidesacopy(PenalCode§836).
320.9.2COURTORDERS
(a)Adeputywhoobtainsanemergencyprotectiveorderfromthecourtshallserveiton
therestrainedpersonifthepersoncanbereasonablylocated,andshallprovidethe
personprotectedortheperson'sparent/guardianwithacopyoftheorder.Thedeputy
shallcarrycopiesoftheorderwhileon-dutyandshallleacopywiththecourtassoon
aspracticable(FamilyCode§6270etseq.).
(b)Attherequestofthepetitioner,adeputyatthesceneofareporteddomesticviolence
incidentshallserveacourtorderonarestrainedperson(FamilyCode§6383;Penal
Code§13710).
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(c)Anydeputyservingaprotectiveorderthatindicatesthattherespondentpossesses
weaponsorammunitionshallrequestthattherearm/ammunitionbeimmediately
surrendered(FamilyCode§6389(c)(2)).
(d)Duringtheserviceofaprotectiveorderanyrearmdiscoveredinplainviewor
pursuanttoconsentorotherlawfulsearchshallbetakenintotemporarycustody
(PenalCode§18250).
320.9.3PUBLICACCESSTOPOLICY
Acopyofthisdomesticviolencepolicywillbeprovidedtomembersofthepublicupon
request(PenalCode§13701).
320.9.4REPORTSANDRECORDS
(a)Awrittenreportshallbecompletedonallincidentsofdomesticviolence.Allsuch
reportsshouldbedocumentedontheappropriateform,whichincludesinformation
andnotationsspecictodomesticviolenceincidentsasrequiredbyPenalCode§
13730.
(b)Reportingdeputiesshouldprovidethevictimwiththecasenumberofthereport.The
casenumbermaybeplacedinthespaceprovidedonthedomesticviolencevictim
informationhandoutprovidedtothevictim.Ifthecasenumberisnotimmediately
available,anexplanationshouldbegivenregardinghowthevictimcanobtainthe
informationatalatertime.
(c)Deputieswhoseizeanyrearmorotherdeadlyweaponinadomesticviolence
incidentshallissuetheindividualpossessingsuchweaponareceiptandnoticeof
wheretheweaponmayberecovered,alongwiththeapplicabletimelimitforrecovery
(PenalCode§18250;PenalCode§33800;FamilyCode§6389(c)(2)).
320.9.5RECORD-KEEPINGANDDATACOLLECTION
Thisdepartmentshallmaintainrecordsofcourtordersrelatedtodomesticviolenceandthe
servicestatusofeach(PenalCode§13710),aswellasrecordsonthenumberofdomestic
violencerelatedcallsreportedtotheDepartment,includingwhetherweaponswereused
intheincident(PenalCode§13730).ThisinformationistobereportedtotheAttorney
Generalmonthly.ItshallbetheresponsibilityoftheRecordsManagertomaintainand
reportthisinformationasrequired.
320.9.6DECLARATIONINSUPPORTOFBAILINCREASE
Anydeputywhomakesawarrantlessarrestforafelonyormisdemeanorviolationofa
domesticviolencerestrainingordershallevaluatethetotalityofthecircumstancesto
determinewhetherreasonablecauseexiststoseekanincreasedbailamount.Ifthereis
reasonablecausetobelievethatthescheduledbailamountisinsufcienttoassurethe
arrestee'sappearanceortoprotectthevictimorfamilymemberofavictim,thedeputy
shallprepareadeclarationinsupportofincreasedbail(PenalCode§1269c).
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322.1PURPOSEANDSCOPE
BoththefederalandstateConstitutionsprovideeveryindividualwiththerighttobefree
fromunreasonablesearchesandseizures.ThispolicyprovidesgeneralguidelinesforEl
DoradoCountySheriff'sOfcepersonneltoconsiderwhendealingwithsearchandseizure
issues.
322.2POLICY
ItisthepolicyoftheElDoradoCountySheriff'sOfcetorespectthefundamentalprivacy
rightsofindividuals.Membersofthisdepartmentwillconductsearchesinstrictobservance
oftheconstitutionalrightsofpersonsbeingsearched.Allseizuresbythisdepartmentwill
complywithrelevantfederalandstatelawgoverningtheseizureofpersonsandproperty.
InaccordancewiththeTrainingPolicy,theDepartmentwillproviderelevantandcurrent
trainingtodeputiesasguidancefortheapplicationofcurrentlaw,localcommunity
standardsandprosecutorialconsiderationsregardingspecicsearchandseizure
situations,asappropriate.
322.3SEARCHES
TheU.S.Constitutiongenerallyprovidesthatavalidwarrantisrequiredinorderforasearch
tobevalid.Thereare,however,severalexceptionsthatpermitawarrantlesssearch.
Examplesoflawenforcementactivitiesthatareexceptionstothegeneralwarrant
requirementinclude,butarenotlimitedto,searchespursuanttothefollowing:
•Validconsent
•Incidenttoalawfularrest
•Legitimatecommunitycaretakinginterests
•Vehiclesearchesundercertaincircumstances
•Exigentcircumstances
Certainotheractivitiesarerecognizedbyfederalandstatecourtsandbycertainstatutes
aslegitimatelawenforcementactivitiesthatalsodonotrequireawarrant.Suchactivities
mayincludeseizureandexaminationofabandonedproperty,andobservationsofactivities
andpropertylocatedonopenpublicareas.
Becausecaselawregardingsearchandseizureisconstantlychangingandsubjectto
interpretationbythecourts,eachmemberofthisdepartmentisexpectedtoactineach
situationaccordingtocurrenttrainingandhis/herfamiliaritywithclearlyestablishedrights
asdeterminedbycaselaw.
Wheneverpracticable,deputiesareencouragedtocontactasupervisortoresolve
questionsregardingsearchandseizureissuespriortoelectingacourseofaction.
322.4SEARCHPROTOCOL
Althoughconditionswillvaryandofcersafetyandotherexigenciesmustbeconsideredin
everysearchsituation,thefollowingguidelinesshouldbefollowedwhenevercircumstances
permit:
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(a)Membersofthisdepartmentwillstrivetoconductsearcheswithdignityandcourtesy.
(b)Deputiesshouldexplaintothepersonbeingsearchedthereasonforthesearchand
howthesearchwillbeconducted.
(c)Searchesshouldbecarriedoutwithdueregardandrespectforprivateproperty
interestsandinamannerthatminimizesdamage.Propertyshouldbeleftina
conditionascloseasreasonablypossibletoitspre-searchcondition.
(d)Inordertominimizetheneedforforcibleentry,anattemptshouldbemadetoobtain
keys,combinationsoraccesscodeswhenasearchoflockedpropertyisanticipated.
(e)Whenthepersontobesearchedisoftheoppositesexasthesearchingdeputy,a
reasonableeffortshouldbemadetosummonadeputyofthesamesexasthesubject
toconductthesearch.Whenitisnotpracticabletosummonadeputyofthesame
sexasthesubject,thefollowingguidelinesshouldbefollowed:
1.Anotherdeputyorasupervisorshouldwitnessthesearch.
2.Thedeputyshouldnotsearchareasofthebodycoveredbytight-ttingclothing,
sheerclothingorclothingthatcouldnotreasonablyconcealaweapon.
322.5DOCUMENTATION
Deputiesareresponsibletodocumentanysearchandtoensurethatanyrequiredreports
aresufcientincluding,atminimum,documentationofthefollowing:
•Reasonforthesearch
•Anyeffortsusedtominimizetheintrusivenessofanysearch(e.g.,askingforconsent
orkeys)
•What,ifany,injuriesordamageoccurred
•Allstepstakentosecureproperty
•Theresultsofthesearch,includingadescriptionofanypropertyorcontrabandseized
•Ifthepersonsearchedistheoppositesex,anyeffortstosummonadeputyofthe
samesexasthepersonbeingsearchedandtheidenticationofanywitnessdeputy
Supervisorsshallreviewreportstoensurethereportsareaccurate,thatactionsareproperly
documentedandthatcurrentlegalrequirementsanddepartmentpolicyhavebeenmet.
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324.1PURPOSEANDSCOPE
ThispolicyprovidesguidelinesconsistentwiththeJuvenileJusticeandDelinquency
PreventionActforjuvenilestakenintotemporarycustodybymembersoftheElDorado
CountySheriff'sOfce(42USC§5633).
Guidanceregardingcontactingjuvenilesatschoolsorwhomaybevictimsisprovidedin
theChildAbusePolicy.
324.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Juvenilenon-offender-Anabused,neglected,dependentoralienjuvenilewhomaybe
legallyheldforhis/herownsafetyorwelfare.Thisalsoincludesanyjuvenilewhomayhave
initiallybeencontactedforanoffensethatwouldnotsubjectanadulttoarrest(e.g.,ne-only
offense)butwastakenintocustodyforhis/herprotectionorforpurposesofreunitingthe
juvenilewithaparent,guardianorotherresponsibleperson.
Juvenileoffender-Ajuvenile17yearsofageoryoungerwhoisallegedtohavecommitted
anoffensethatwouldsubjectanadulttoarrest(anon-statusoffense).Italsoincludesan
offenseunderPenalCode§29610forunderagepossessionofahandgunorconcealable
rearm(28CFR31.303).
Non-securecustody-Whenajuvenileisheldinthepresenceofadeputyorothercustody
employeeatalltimesandisnotplacedinalockedroom,cellorbehindanylockeddoors.
Juvenilesinnon-securecustodymaybehandcuffedbutnottoastationaryorsecureobject.
Personalsupervision,throughdirectvisualmonitoringandaudiotwo-waycommunicationis
maintained.Monitoringthroughelectronicdevices,suchasvideo,doesnotreplacedirect
visualobservation(WelfareandInstitutionsCode§207.1(d);15CCR1150).
Safetychecks-Direct,visualobservationpersonallybymemberofthisdepartment
performedatrandomintervalswithintimeframesprescribedinthispolicytoprovidefor
thehealthandwelfareofinmates.
Securecustody-Whenajuvenileoffenderisheldinalockedroom,asetofroomsora
cell.Securecustodyalsoincludesbeingphysicallysecuredtoastationaryobject(15CCR
1146).
Examplesofsecurecustodyinclude:
(a)Ajuvenileleftaloneinanunlockedroomwithinthesecureperimeteroftheadult
temporaryholdingarea.
(b)Ajuvenilehandcuffedtoarail.
(c)Ajuvenileplacedinaroomthatcontainsdoorswithdelayedegressdevicesthathave
adelayofmorethan30seconds.
(d)Ajuvenilebeingprocessedinasecurebookingareawhenanunsecurebookingarea
isavailable.
(e)Ajuvenileleftaloneinasecurebookingareaafterbeingphotographedand
ngerprinted.
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(f)Ajuvenileplacedinacellwithintheadulttemporaryholdingarea,whetherornotthe
celldoorislocked.
Sightandsoundseparation-Locatedorarrangedtopreventphysical,visualorauditory
contact.
Statusoffender-Ajuvenilesuspectedofcommittingacriminalviolationofthelawthat
wouldnotbeacriminalviolationbutfortheageoftheoffender.Examplesmayinclude
runningaway,underagepossessionoftobacco,curfewviolationortruancy.Ajuvenilein
custodyonacourtorderorwarrantbaseduponastatusoffenseisalsoastatusoffender.
ThisincludesthehabituallydisobedientortruantjuvenileunderWelfareandInstitutions
Code§601andanyjuvenilesuspectedofanoffensethatwouldnotsubjectanadultto
arrest(e.g.,ne-onlyoffense).
324.2POLICY
TheElDoradoCountySheriff'sOfceiscommittedtoreleasingjuvenilesfromtemporary
custodyassoonasreasonablypracticableandkeepingjuvenilessafewhiletheyarein
temporarycustodyattheElDoradoCountySheriff'sOfce.Juvenilesshouldbeheldin
temporarycustodyonlyforaslongasreasonablynecessaryforprocessing,transferor
release.
324.3JUVENILESWHOSHOULDNOTBEHELD
JuvenileswhoexhibitanyofthefollowingconditionsshouldnotbeheldattheElDorado
CountySheriff'sOfce:
(a)Unconscious
(b)Seriouslyinjured
(c)Aknownsuicideriskorobviouslyseverelyemotionallydisturbed
(d)SignicantlyintoxicatedexceptwhenapprovedbytheShiftSergeant.Amedical
clearanceshallbeobtainedforminorswhoareundertheinuenceofdrugs,alcohol
oranyotherintoxicatingsubstancetotheextentthattheyareunabletocarefor
themselves(15CCR1151).
(e)Extremelyviolentorcontinuouslyviolent
Deputiestakingcustodyofajuvenilewhoexhibitsanyoftheaboveconditionsshouldtake
reasonablestepstoprovidemedicalattentionormentalhealthassistanceandnotifya
supervisorofthesituation(15CCR1142;15CCR1151).
ThesejuvenilesshouldnotbeheldattheElDoradoCountySheriff'sOfceunlesstheyhave
beenevaluatedbyaqualiedmedicaland/ormentalhealthprofessional(15CCR1142).
Ifthedeputytakingcustodyofthejuvenilebelievesthejuvenilemaybeasuiciderisk,the
juvenileshallbeundercontinuousdirectsupervisionuntilevaluation,releaseoratransfer
iscompleted(15CCR1142).
324.3.1EMERGENCYMEDICALCAREOFJUVENILESINCUSTODY
Whenemergencymedicalattentionisrequiredforajuvenile,medicalassistancewillbe
calledimmediately.TheShiftSergeantshallbenotiedoftheneedformedicalattention
forthejuvenile.Departmentmembersshouldadministerrstaidasapplicable(15CCR
1142).
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324.3.2SUICIDEPREVENTIONOFJUVENILESINCUSTODY
Departmentmembersshouldbealerttopotentialsymptomsbaseduponexhibitedbehavior
thatmayindicatethejuvenileisasuiciderisk.Thesesymptomsmayincludedepression,
refusaltocommunicate,verballythreateningtokillhim/herselforanyunusualbehavior
whichmayindicatethejuvenilemayharmhim/herselfwhileineithersecureornon-secure
custody(15CCR1142).
324.4CUSTODYOFJUVENILES
DeputiesshouldtakecustodyofajuvenileandtemporarilyholdthejuvenileattheElDorado
CountySheriff'sOfcewhenthereisnootherlawfulandpracticablealternativetotemporary
custody.RefertotheChildAbusePolicyforadditionalinformationregardingdetaininga
juvenilethatissuspectedofbeingavictim.
NojuvenileshouldbeheldintemporarycustodyattheElDoradoCountySheriff'sOfce
withoutauthorizationofthearrestingdeputy'ssupervisorortheShiftSergeant.Juveniles
takenintocustodyshallbeheldinnon-securecustodyunlessotherwiseauthorizedbythis
policy.
Anyjuveniletakenintocustodyshallbereleasedtothecareofthejuvenile'sparentorother
responsibleadultortransferredtoajuvenilecustodyfacilityortootherauthorityassoonas
practicableandinnoeventshallajuvenilebeheldbeyondsixhoursfromthetimeofhis/her
entryintotheElDoradoCountySheriff'sOfce(42USC§5633;WelfareandInstitutions
Code§207.1(d)).
324.4.1CUSTODYOFJUVENILENON-OFFENDERS
Non-offenderstakenintoprotectivecustodyincompliancewiththeChildAbusePolicy
shouldgenerallynotbeheldattheElDoradoCountySheriff'sOfce.Custodial
arrangementsshouldbemadefornon-offendersassoonasreasonablypossible.Juvenile
non-offendersshallnotbeheldinsecurecustody(42USC§5633;WelfareandInstitutions
Code§206).
324.4.2CUSTODYOFJUVENILESTATUSOFFENDERS
Statusoffendersshouldgenerallybereleasedbycitationorwithawarningratherthan
takenintotemporarycustody.However,deputiesmaytakecustodyofastatusoffender
ifrequestedtodosobyaparentorlegalguardianinordertofacilitatereunication(e.g.,
transportedhomeortothestationtoawaitaparent).Statusoffendersshallnotbeheldin
securecustody(42USC§5633).
324.4.3CUSTODYOFJUVENILEOFFENDERS
Juvenileoffendersshouldbeheldinnon-securecustodywhileattheElDoradoCounty
Sheriff'sOfceunlessanotherformofcustodyisauthorizedbythispolicyorisnecessary
duetoexigentcircumstances.
Generally,ajuvenileoffendermaybetakenintocustodywhenauthorizedbyacourtorder
orwhenthereisprobablecausetobelievethejuvenilehascommittedanoffensethatwould
subjectanadulttoarrest(WelfareandInstitutionsCode§625).
Ajuvenileoffenderwhois14yearsofageorolderandsuspectedofusingarearmin
violationofWelfareandInstitutionsCode625.3shallbetransportedtoajuvenilefacility.
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Ajuvenileoffendersuspectedofcommittingmurderorasexoffensethatmaysubjecta
juveniletocriminaljurisdictionunderWelfareandInstitutionsCode§602(b),oraserious
orviolentfelonyshouldbereferredtoaprobationofcerforadecisiononfurtherdetention.
Inallothercasesthejuvenileoffendermaybe:
(a)Releaseduponwarningorcitation.
(b)ReleasedtoaparentorotherresponsibleadultafterprocessingattheDepartment.
(c)Referredtoaprobationofcerforadecisionregardingwhethertotransportthe
juvenileoffendertoajuvenilefacility.
(d)Transportedtohis/herhomeortotheplacewherethejuvenileoffenderwastaken
intocustody(WelfareandInstitutionsCode§207.2).
Indeterminingwhichdispositionisappropriate,theinvestigatingdeputyorsupervisorshall
preferthealternativewhichleastrestrictsthejuvenile'sfreedomofmovement,providedthat
alternativeiscompatiblewiththebestinterestsofthejuvenileandthecommunity(Welfare
andInstitutionsCode§626).
Wheneverajuvenileoffenderundertheageof14istakenintocustody,thedeputyshould
takereasonablestepstoverifyanddocumentthechild'sabilitytodifferentiatebetweenright
andwrong,particularlyinrelationtotheallegedoffense(PenalCode§26).
324.5ADVISEMENTS
Deputiesshalltakeimmediatestepstonotifythejuvenile'sparent,guardianoraresponsible
relativethatthejuvenileisincustody,thelocationwherethejuvenileisbeingheldandthe
intendeddisposition(WelfareandInstitutionsCode§627).
Wheneverajuvenileistakenintotemporarycustody,he/sheshallbegiventheMiranda
rightsadvisementregardlessofwhetherquestioningisintended(WelfareandInstitutions
Code§625).
Anytimeajuvenileoffenderisplacedinsecurecustody,he/sheshallbeinformedofthe
purposeofthesecurecustody,thelengthoftimethesecurecustodyisexpectedtolastand
ofthemaximumsix-hourlimitation(WelfareandInstitutionsCode§207.1(d)).
Juvenilestakenintocustodyforanoffenseshallimmediatelybeadvised(oratleastwithin
onehourfrombeingtakenintocustody,ifpossible)thattheymaymakethreetelephone
calls:onecallcompletedtohis/herparentorguardian;onetoaresponsiblerelativeor
his/heremployer;andanothercallcompletedtoanattorney.Thecallsshallbeatno
expensetothejuvenilewhencompletedtotelephonenumberswithinthelocalcallingarea.
Juvenilesshouldbeaskedwhethertheyareacaregiverandprovidedtwomorephonecalls
inthesamemannerasprovidedtoadultsintheTemporaryHoldingFacilityPolicy(Welfare
andInstitutionsCode§627;PenalCode§851.5).
324.6JUVENILECUSTODYLOGS
AnytimeajuvenileisheldincustodyattheDepartment,thecustodyshallbepromptlyand
properlydocumentedinthejuvenilecustodylog,including:
(a)Identifyinginformationaboutthejuvenilebeingheld.
(b)DateandtimeofarrivalandreleasefromtheElDoradoCountySheriff'sOfce(15
CCR1150).
(c)ShiftSergeantnoticationandapprovaltotemporarilyholdthejuvenile.
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(d)Anychargesforwhichthejuvenileisbeingheldandclassicationofthejuvenileas
ajuvenileoffender,statusoffenderornon-offender.
(e)Anychangesinstatus.
(f)Timeofallsafetychecks.
(g)Anymedicalandotherscreeningrequestedandcompleted(15CCR1142).
(h)Circumstancesthatjustifyanysecurecustody(WelfareandInstitutionsCode§
207.1(d);15CCR1145).
(i)Anyotherinformationthatmayberequiredbyotherauthorities,suchascompliance
inspectorsoralocaljuvenilecourtauthority.
TheShiftSergeantshallinitialthelogtoapprovethecustody,includinganysecurecustody,
andshallalsoinitialthelogwhenthejuvenileisreleased.
324.7NO-CONTACTREQUIREMENTS
Sightandsoundseparationshallbemaintainedbetweenalljuvenilesandadultswhilein
custodyattheDepartment(42USC§5633;WelfareandInstitutionsCode§207.1(d);
WelfareandInstitutionsCode§208;15CCR1144).Thereshouldalsobesightandsound
separationbetweennon-offendersandjuvenileandstatusoffenders.
Insituationswherebrieforaccidentalcontactmayoccur(e.g.,duringthebrieftimeajuvenile
isbeingngerprintedand/orphotographedinbooking),amemberoftheElDoradoCounty
Sheriff'sOfce(trainedinthesupervisionofpersonsincustody)shallmaintainaconstant,
immediate,side-by-sidepresencewiththejuvenileortheadulttominimizeanycontact.If
inadvertentoraccidentalcontactdoesoccur,reasonableeffortsshallbetakentoendthe
contact(15CCR1144).
324.8TEMPORARYCUSTODYREQUIREMENTS
MembersandsupervisorsassignedtomonitororprocessanyjuvenileattheElDorado
CountySheriff'sOfceshallensurethefollowing:
(a)TheShiftSergeantshouldbenotiedifitisanticipatedthatajuvenilemayneedto
remainattheElDoradoCountySheriff'sOfcemorethanfourhours.Thiswillenable
theShiftSergeanttoensurenojuvenileisheldattheElDoradoCountySheriff'sOfce
morethansixhours.
(b)Astaffmemberofthesamesexshallsupervisepersonalhygieneactivitiesandcare,
suchaschangingclothingorusingtherestroom,withoutdirectobservationtoallow
forprivacy.
(c)Personalsafetychecksandsignicantincidents/activitiesshallbenotedonthelog.
(d)Thereshallbenoviewingdevices,suchaspeepholesormirrors,ofwhichthejuvenile
isnotaware.Therefore,anemployeeshouldinformajuvenileunderhis/hercarethat
thejuvenilewillbemonitoredatalltimes,unlesshe/sheisusingthetoilet.Thisdoes
notapplytosurreptitiousandlegallyobtainedrecordedinterrogations.
(e)Juvenilesshallhavereasonableaccesstotoiletsandwashbasins(15CCR1143).
(f)Foodshallbeprovidedifajuvenilehasnoteatenwithinthepastfourhoursoris
otherwiseinneedofnourishment,includinganyspecialdietrequiredforthehealthof
thejuvenile(15CCR1143).
(g)Juvenilesshallhavereasonableaccesstoadrinkingfountainorwater(15CCR1143).
(h)Juvenilesshallhavereasonableopportunitiestostandandstretch,particularlyif
handcuffedorrestrainedinanyway.
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(i)Juvenilesshallhaveprivacyduringfamily,guardianand/orlawyervisits(15CCR
1143).
(j)Juvenilesshallbepermittedtoremainintheirpersonalclothingunlesstheclothingis
takenasevidenceorisotherwiseunsuitableorinadequateforcontinuedwearwhile
incustody(15CCR1143).
(k)Blanketsshallbeprovidedasreasonablynecessary(15CCR1143).
(l)Adequateshelter,heat,lightandventilationshouldbeprovidedwithoutcompromising
securityorenablingescape.
(m)Juvenilesshallhaveadequatefurnishings,includingsuitablechairsorbenches.
(n)Juvenilesshallhavetherighttothesamenumberoftelephonecallsasanadultin
custody.
(o)Nodisciplinemaybeadministeredtoanyjuvenile,normayjuvenilesbesubjectedto
corporalorunusualpunishment,humiliationormentalabuse(15CCR1142).
324.9USEOFRESTRAINTDEVICES
JuvenileoffendersmaybehandcuffedinaccordancewiththeHandcufngandRestraints
Policy.AjuvenileoffendermaybehandcuffedattheElDoradoCountySheriff'sOfce
whenthejuvenilepresentsaheightenedrisk.However,non-offendersandstatusoffenders
shouldnotbehandcuffedunlesstheyarecombativeorthreatening(15CCR1142).
Otherrestraintsshallonlybeusedafterlessrestrictivemeasureshavefailedandwiththe
approvaloftheShiftSergeant.Restraintsshallonlybeusedsolongasitreasonably
appearsnecessaryforthejuvenile'sprotectionortheprotectionofothers(15CCR1142).
Juvenilesinrestraintsshallbekeptawayfromotherunrestrainedjuvenilesormonitoredin
suchawayastoprotectthejuvenilefromabuse(15CCR1142).
324.10PERSONALPROPERTY
ThedeputytakingcustodyofajuvenileoffenderorstatusoffenderattheElDoradoCounty
Sheriff'sOfceshallensureathoroughsearchofthejuvenile'spropertyismadeandall
propertyisremovedfromthejuvenile,especiallythoseitemsthatcouldcompromisesafety,
suchaspens,pencilsandbelts.
Thepersonalpropertyofajuvenileshouldbeplacedinapropertybag.Thepropertyshould
beinventoriedinthejuvenile'spresenceandsealedintothebag.Thepropertyshouldbe
keptinamonitoredorsecurelocationuntilthejuvenileisreleasedfromthecustodyofthe
ElDoradoCountySheriff'sOfce.
324.11SECURECUSTODY
Onlyjuvenileoffenders14yearsofageoroldermaybeplacedinsecurecustody(Welfare
andInstitutionsCode§207;15CCR1145).ShiftSergeantapprovalisrequiredbefore
placingajuvenileoffenderinsecurecustody.
Securecustodyshouldonlybeusedforjuvenileoffenderswhenthereisareasonablebelief
thatthejuvenileisaseriousriskofharmtohim/herselforothers.Factorstobeconsidered
whendeterminingifthejuvenileoffenderpresentsaserioussecurityrisktohim/herselfor
othersincludethefollowing(15CCR1145):
(a)Age,maturityanddelinquenthistory
(b)Severityofoffenseforwhichthejuvenilewastakenintocustody
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(c)Thejuvenileoffender'sbehavior
(d)Availabilityofstafftoprovideadequatesupervisionorprotectionofthejuvenile
offender
(e)Age,typeandnumberofotherindividualsincustodyatthefacility
Membersofthisdepartmentshallnotusesecurecustodyforconveniencewhennon-secure
custodyis,orlaterbecomes,areasonableoption(15CCR1145).
Whenpracticableandwhennolockedenclosureisavailable,handcufngonehandofa
juvenileoffendertoaxedobjectwhileotherwisemaintainingthejuvenileinnon-secure
custodyshouldbeconsideredasthemethodofsecurecustody.Anemployeemustbe
presentatalltimestoensurethejuvenile'ssafetywhilesecuredtoastationaryobject(15
CCR1148).
Juvenilesshallnotbesecuredtoastationaryobjectformorethan60minutes.Supervisor
approvalisrequiredtosecureajuveniletoastationaryobjectforlongerthan60minutesand
every30minutesthereafter(15CCR1148).Supervisorapprovalshouldbedocumented.
Thedecisionforsecuringaminortoastationaryobjectforlongerthan60minutesand
every30minutesthereaftershallbebaseduponthebestinterestsofthejuvenileoffender
(15CCR1148).
324.11.1LOCKEDENCLOSURES
Athoroughinspectionoftheareashallbeconductedbeforeplacingajuvenileintothe
enclosure.Asecondinspectionshallbeconductedafterremovingthejuvenile.Any
damagenotedtotheroomshouldbephotographedanddocumentedinthecrimereport.
Thefollowingrequirementsshallapplytoajuvenileoffenderwhoisheldinsidealocked
enclosure:
(a)Thejuvenileshallconstantlybemonitoredbyanaudio/videosystemduringtheentire
custody.
(b)Juvenilesshallhaveconstantauditoryaccesstodepartmentmembers(15CCR
1147).
(c)Initialplacementintoandremovalfromalockedenclosureshallbelogged(Welfare
andInstitutionsCode§207.1(d)).
(d)Unsceduledsafetycheckstoprovideforthehealthandwelfareofthejuvenileby
astaffmember,nolessthanonceevery15minutes,shalloccur(Welfareand
InstitutionsCode§207.1(d);15CCR1147;15CCR1151).
1.Allsafetychecksshallbelogged.
2.Thesafetycheckshouldinvolvequestioningthejuvenileastohis/herwell-being
(sleepingjuvenilesorapparentlysleepingjuvenilesshouldbeawakened).
3.Requestsorconcernsofthejuvenileshouldbelogged.
(e)Malesandfemalesshallnotbeplacedinthesamelockedroom(15CCR1147).
(f)Juvenileoffendersshouldbeseparatedaccordingtoseverityofthecrime(e.g.,felony
ormisdemeanor).
(g)Restrainedjuvenilesshallnotbemixedinacellorroomwithunrestrainedjuveniles.
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324.12SUICIDEATTEMPT ,DEATHORSERIOUSINJURYOFA
JUVENILE
TheShiftSergeantwillensureproceduresareinplacetoaddressthesuicideattempt,death
orseriousinjuryofanyjuvenileheldattheElDoradoCountySheriff'sOfce(15CCR1142;
15CCR1047).Theprocedureswilladdress:
(a)Immediatenoticationoftheon-dutysupervisor,SheriffandInvestigativeServices
DivisionSupervisor.
(b)Noticationoftheparent,guardianorpersonstandinginlocoparentis,ofthejuvenile.
(c)Noticationoftheappropriateprosecutor.
(d)NoticationoftheCountyattorney.
(e)Noticationtothecoroner.
(f)Noticationofthejuvenilecourt.
(g)Inthecaseofadeath,providingareporttotheAttorneyGeneralunderGovernment
Code§12525within10calendardaysofthedeath,andforwardingthesamereportto
theBoardofStateandCommunityCorrectionswithinthesametimeframe(15CCR
1046).
(h)Amedicalandoperationalreviewofdeathsandsuicideattemptspursuantto15CCR
1046.
(i)Evidencepreservation.
324.13INTERVIEWINGORINTERROGATINGJUVENILESUSPECTS
Nointervieworinterrogationofajuvenileshouldoccurunlessthejuvenilehastheapparent
capacitytoconsent,anddoesconsenttoanintervieworinterrogation.
324.14FORMALBOOKING
Nojuvenileoffendershallbeformallybookedwithouttheauthorizationofthearresting
deputy'ssupervisor,orinhis/herabsence,theShiftSergeant.
Anyjuvenile,14yearsofageorolder,whoistakenintocustodyforafelony,oranyjuvenile
whoseactsamounttoasexcrime,shallbebooked,ngerprintedandphotographed.
Forallotheractsdenedascrimes,juvenilesmaybebooked,ngerprintedor
photographedupontheapprovalfromtheShiftSergeantorDetectiveBureausupervisor,
givingdueconsiderationtothefollowing:
(a)Thegravityoftheoffense
(b)Thepastrecordoftheoffender
(c)Theageoftheoffender
324.15BOARDOFSTATEANDCOMMUNITYCORRECTIONS
CERTIFICATION
TheOperationsDivisionCommandershallcoordinatetheproceduresrelatedtothe
custodyofjuvenilesheldattheElDoradoCountySheriff'sOfceandensureanyrequired
certicationismaintained(WelfareandInstitutionCode§210.2).
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PolicyManual
AdultAbuse
326.1PURPOSEANDSCOPE
Thispolicyprovidesmembersofthisdepartmentwithdirectionandunderstandingoftheir
roleintheprevention,detectionandinterventioninincidentsofadultabuse.Itisthepolicyof
theElDoradoCountySheriff'sOfcetotreatreportsofadultabuseashighprioritycriminal
activitythatistobefullyinvestigatedregardlessoftherelationshipbetweenthevictimand
thesuspects.
326.2DEFINITIONS
Denitionsrelatedtothispolicyinclude:
AdultAbuse-Anyoffenseorattemptedoffenseinvolvingviolenceorneglectofadults
overtheageof65oranyoffenseorattemptedoffenseinvolvingadependentadultvictim
committedbyacaregiver.Thisalsoincludesanyotheractthatwouldmandatenotication
toasocialservice/licensingagencyorlawenforcementrelatedtotheabuseofanadult
(WelfareandInstitutionsCode§15610.07;WelfareandInstitutionsCode§15610.27;
WelfareandInstitutionsCode§15610.23).
DependentAdult-
Anypersonresidinginthisstate,between18and64yearsofage,who
hasphysicalormentallimitationsthatrestricthis/herabilitytocarryoutnormalactivities
ortoprotecthis/herrightsincluding,butnotlimitedto,personswhohavephysicalor
developmentaldisabilitiesorwhosephysicalormentalabilitieshavediminishedbecause
ofage.Thisincludesanypersonbetween18and64yearsofagewhoisadmittedasan
inpatienttoa24-hourhealthfacility,asdenedinstatelaw(HealthandSafetyCode§
1250;HealthandSafetyCode§1250.2;HealthandSafetyCode§1250.3).
326.3MANDATORYNOTIFICATION
Anymemberwhohasobservedorhasknowledgeofanincidentthatreasonablyappearsto
beadultabuse,istoldbyanelderordependentadultthathe/shehasexperiencedabuseor
whoreasonablysuspectsabuse,shallreporttothecountyadultprotectiveservicesagency
assoonaspracticableasprovidedinWelfareandInstitutionsCode§15630.
Forpurposesofnotication,abuseisphysicalabuse,abandonment,abduction,isolation,
nancialabuseorneglect.Physicalabuseincludesanyassaultorsexcrime(Welfareand
InstitutionsCode§15610.63).Financialabuseincludestakingpersonalorrealproperty
byundueinuenceorintenttodefraud(WelfareandInstitutionsCode§15610.30).
Noticationisalsomadeincasesofabandonment,abduction,isolationandneglect
(WelfareandInstitutionsCode§15610.05;WelfareandInstitutionsCode§15610.06;
WelfareandInstitutionsCode§15610.43;WelfareandInstitutionsCode§15610.57).
Noticationshouldalsobemadetothefollowingagenciesassoonaspracticableoras
providedbelow(WelfareandInstitutionsCode§15630):
(a)Iftheabuseisphysicalabuseandoccurredinalong-termcarefacility(notastate
mentalhealthhospitalorastatedevelopmentalcenter)noticationshallbemadeas
follows(WelfareandInstitutionsCode§15630(b)(1)):
1.Ifthereisseriousbodilyinjury,noticationshallbemadebytelephoneand,
withintwohours,awrittenreportshallbemadetothelocalombudsmanand
thecorrespondinglicensingagency.
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2.Ifthereisphysicalabuseandnoseriousbodilyinjury,noticationshallbemade
bytelephoneand,within24hours,awrittenreportshallbemadetothelocal
ombudsmanandthecorrespondinglicensingagency.
3.Iftheabuseisallegedlycausedbyaresidentwithdementiaandthereisno
seriousbodilyinjury,noticationshallbemadebytelephoneandawrittenreport
tothelocalombudsmanwithin24hours.
(b)Iftheabuseisinalong-termcarefacility(notastatementalhealthorastate
developmentalcenter)andisotherthanphysicalabuse,atelephonereportanda
writtenreportshallbemadetothelocalombudsman.
(c)TheStateDepartmentofPublicHealthshallbenotiedofallknownorsuspected
abuseoccurringinalong-termfacility.
(d)TheBureauofMedi-CalFraudandElderAbuseshallbenotiedofallabusethat
constitutescriminalactivityinalong-termcarefacility.
(e)TheDistrictAttorney'sofceshallbenotiedofallcasesofphysicalabuseand
nancialabuseinalong-termcarefacility.
(f)Iftheabuseoccurredatastatementalhospitalorastatedevelopmentalcenter,
noticationshallbemadetothedesignatedinvestigatorsoftheStateDepartment
ofStateHospitalsortheStateDepartmentofDevelopmentalServices.
(g)Iftheabuseoccurredataresidentialcarefacilityfortheelderlyoradultdayprogram,
theStateDepartmentofSocialServicesshallbenotied.
(h)Iftheabuseoccurredinanadultdayhealthcarecenter,theStateDepartmentof
PublicHealthandtheCaliforniaDepartmentofAgingshallbenotied.
Failuretomakeareportwithintwoworkingdaysorasprovidedisamisdemeanor(Welfare
andInstitutionsCode§15630(h)).
TheDetectiveBureausupervisorisresponsibleforensuringthatpropernoticationshave
occurredtotheDistrictAttorney'sOfceandanyotherregulatoryagencythatmaybe
applicablebaseduponwheretheabusetookplace(e.g.,carefacility,hospital)perWelfare
andInstitutionsCode§15630(b).
326.3.1RECORDSSECTIONRESPONSIBILITY
TheRecordsSectionisresponsibleforthefollowing:
(a)Provideacopyoftheelder/dependentabusereporttoAdultProtectiveServices.This
requirementisapplicableeveniftheinitialcallwasreceivedfromAdultProtective
Services.
(b)Retaintheoriginalelder/dependentabusereportwiththeinitialcasele.
326.4DEPUTY'SRESPONSE
Allincidentsinvolvingactualorsuspectedadultabuseshallbefullyinvestigatedand
appropriatelydocumented.
326.4.1INITIALRESPONSE
Deputiesmaybecalledupontoeffectaforcedentryastherstrespondertothesceneof
suspectedadultabuse.Entryshouldbeimmediatewhenitappearsreasonablynecessary
toprotectlifeorproperty.Whentheneedforanemergencyentryisnotevident,deputies
shouldseeksupervisoryapproval.Deputiesmustbepreparedtoprovideemergencycare
pendingthearrivalofmedicalpersonnel,ifnotalreadypresent.
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326.4.2STABILIZETHESITUATION
Deputiesmustquicklyassessthesituationinanefforttoensuretheimmediatesafetyofall
persons.Deputiesshallalsoconsidertakingthefollowingactions:
(a)Attempttoidentifythevictim,suspectandwitnessesaswellastherolesand
relationshipsofallparties.Partiesshouldbeinterviewedseparatelywhenpossible.
(b)Preservethecrimescenewhereevidencemaybepresent.Allpersonsshouldbe
removedfromthesceneuntilithasbeenphotographedandprocessed.Anyevidence
thatmaychangeinappearance(e.g.,injuries)shouldbephotographedassoonas
practicable.
(c)Assessanddenethenatureoftheproblem.Deputiesshouldassesstheavailable
informationtodeterminethetypeofabusethatmayhavetakenplaceorthepotential
forabuseinthefuturethatmaybeeliminatedbyintervention.
(d)Makeon-scenearrestswhenappropriate.Deputiesmayarrestapersonwithouta
warrantwhenprobablecauseexiststobelievethatthepersonhascommittedan
assaultorbattery,whetherornottheassaultorbatteryhasinfactbeencommitted,
uponanadulttowhomthesuspectisrelatedbybloodorlegalguardianship,provided
thearrestismadeatthetimeprobablecausearises(PenalCode§836).
Ifanarrestisnototherwiserequiredbylaw,deputiesshouldconsidertheconsequences
thattheimmediatearrestofasolesupportingfamilycaretakermighthaveonthevictim.
Thedecisiontoarrestshouldbebasedonthebestinterestsandcaretakingneedsofthe
elderlyordependentadultvictim.Thepresentandfuturesafetyofthevictimisofutmost
importance.
326.4.3SUPPORTPERSONNEL
Thefollowingpersonsshouldbeconsideredfornoticationifitappearsanin-depth
investigationisappropriate:
•Patrolsupervisor
•Detectivepersonnel
•Evidencecollectionpersonnel
•ProtectiveServicesAgencypersonnel
•Ombudsmanshallbecallediftheabuseisinalong-termcarefacility,tocoordinate
effortstoprovidethemostimmediateandappropriateresponse(Welfareand
InstitutionsCode§15630(b)).
326.4.4EMERGENCYPROTECTIVEORDERS
Inanysituationwhichadeputyreasonablybelievesthatanelderordependentadultisin
immediateandpresentdangerofabusebasedonanallegationofarecentincidentofabuse
orthreatofabuse(otherthannancialabusealone),thedeputymayseekanemergency
protectiveorderagainstthepersonallegedtohavecommittedorthreatenedsuchabuse
(FamilyCode§6250(d)).
326.5ADULTABUSEREPORTING
Everyallegationofadultabuseshallbedocumentedinareport.Whendocumenting
elder/dependentabusecasesthefollowinginformationshouldalsobeincludedinthe
report:
•Currentlocationofthevictim
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•Victim'scondition/natureandextentofinjuries,neglectorloss
•Namesofagenciesandpersonnelrequestedandonscene
Reportingcasesofadultabuseiscondentialandwillonlybereleasedinaccordancewith
theReleaseofRecordsandInformationPolicy.
DeputiesinvestigatingadultabuseshallcompleteaStateofCaliforniaformSOC341
(ReportofSuspectedDependentAdult/ElderAbuse).
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PolicyManual
DiscriminatoryHarassment
329.1PURPOSEANDSCOPE
ThepurposeofthispolicyistoestablishtheCountyofElDorado'scommitmenttoprovide
aworkenvironmentfreefromunlawfuldiscrimination,harassmentandretaliation,todene
discrimination,harassmentandretaliationandtoestablishtheprocedureforreporting
conductbelievedtoviolatethispolicy.Thispolicyalsodescribesproceduresforling,
investigatingandresolvingcomplaintsofdiscrimination,harassmentand/orretaliation.
TheCountyofElDoradoiscommittedtoaworkenvironmentinwhichallindividuals
aretreatedwithrespectanddignity.Itistheresponsibilityofeachandeveryemployee,
supervisorandmanager,departmentheadandelectedofcialtorefrainfromconduct
constitutingunlawfuldiscrimination,harassmentand/orretaliation,topreventsuchconduct
fromoccurringintheworkplaceandtocooperatefullyandtruthfullywiththeinvestigation
ofcomplaintsofdiscrimination,harassmentand/orretaliation.Discrimination,harassment
andretaliationareunlawfulunderfederalandstatelaw,andsuchconductdecreases
workproductivityandmorale,andunderminestheintegrityofemploymentrelationships.
Therefore,complaintsofdiscrimination,harassmentandretaliationwillbepromptly,
thoroughlyandappropriatelyinvestigatedandaddressed.
ElDoradoCountyiscommittedtoeliminatingunlawfuldiscrimination,harassmentand/or
retaliationofanykindandtoprovidingaworkplacefreeofdiscrimination,harassmentand
retaliation.TheCountyofElDoradoiscommittedtotakeallstepsnecessarytoprevent
unlawfuldiscrimination,harassmentandretaliationfromoccurring.Thisincludes,butis
notlimitedto,requiringmanagersandsupervisorstotakeaproactiveroleindistributing,
implementingandenforcingthispolicy,expressingstrongdisapprovalforviolatingthe
policy,developingappropriatesanctions,informingemployeesoftheirrighttoraiseand
howtoraisetheissueofunlawfulharassment,discriminationorretaliation,anddeveloping
methodstosensitizeallconcerned.
329.2PROHIBITEDCONDUCT:DISCRIMINATION,HARASSMENTAND
RETALIATION
ElDoradoCountymaintainsastandardofzerotoleranceforunlawfuldiscrimination,
harassmentandretaliationwhetherverbal,physicalorotherwise,andallemployeesare
expectedtoconformtothispolicyofzerotolerance.
Unlawfuldiscrimination,harassmentorretaliationdirectedtowardanapplicant,employee,
supervisor,manager,electedofcial,contractemployeeorotherco-workersonthebasisof
race,religion,color,nationalorigin,ancestry,physicaldisability,mentaldisability,medical
condition,maritalstatus,sex,sexualorientationorageisaviolationofStateand/orFederal
lawandwillnotbetoleratedbytheCountyofElDorado.
TheCountyofElDoradoprohibitsretaliationofanykindagainstapersonforreporting
orlingacomplaintofunlawfuldiscrimination,harassmentorretaliationandprohibits
retaliationforparticipatinginanysuchreport,complaintorinvestigation,whetherasa
complainantorwitness.
Employees,supervisors,managers,contractemployees,electedofcialsand/orother
coworkersfoundtobeparticipatinginanyformofemployment-basedharassment,
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discriminationorretaliationagainstanyapplicantoremployeemaybesubjectto
disciplinaryactionuptoandincludingterminationfromemployment.
Thiszerotolerancepolicyisapplicabletoalltermsandconditionsofemploymentincluding,
butnotlimitedto,hiring,placement,compensation,assignments,leave,promotion,training,
disciplinaryaction,layoff,recall,transfer,leaveofabsence,terminationandreinstatement.
329.3DEFINITIONS
Forthepurposeofclarication,unlawfuldiscriminationorharassmentincludes,butisnot
limitedto,thefollowingbehaviors:
(a)SexualHarassment:
1.QuidProQuo-Anysexualadvanceoractwhichissexualinnatureandismade
explicitlyorimplicitlyatermorconditionofemployment,orwheresubmissionto
orrejectionoftheconductisusedasabasisforanemploymentaction,decision
orothertreatmentaffectingsuchindividual;or
2.HostileWorkEnvironment-Unwelcomeoroffensiveconductthatissexual
innatureand/orthatismotivatedbyordirectedtoanemployeeonthe
basisofgenderwiththepurposeoreffectofunreasonablyinterferingwith
anindividual'sworkperformance,orwhichcreatesanintimidating,hostileor
offensiveworkenvironment.Theconductneednotbeexplicitlysexualtomeet
thisdenitionandmayincluderepeatedorcontinuingunwelcomeoroffensive
romanticadvances,requests,invitationsorunwelcomeoroffensiveovertures
toexpressaromanticorintimateinterestinanotheremployee.Conduct
creatingahostileworkenvironmentisaviolationofthispolicywhetherornot
thereisanytangible,adverseimpactontheemployee'sjobbenets.
3.Otherformsofharassment-Unwelcomeoroffensiveconductmotivated
byordirectedtoanemployeeonthebasisofrace,religion,color,national
origin,ancestry,physicaldisability,mentaldisability,medicalcondition,
maritalstatus,sex,sexualorientationorage,withthepurposeoreffectof
unreasonablyinterferingwithanindividual'sworkperformance,orwhich
createsanintimidating,hostileoroffensiveworkingenvironment.Conduct
creatingahostileworkenvironmentisaviolationofthispolicywhetherornot
thereisanytangible,adverseimpactontheemployee'sjobbenets.
(b)ExamplesofBehaviorsConstitutingHarassment:
1.VerbalHarassment-Epithets,derogatorycomments,slurs,propositioning,
graphicordescriptivecomments,orotheroffensivewordsorcommentson
thebasisofrace,religion,color,nationalorigin,ancestry,physicaldisability,
mentaldisability,medicalcondition,maritalstatus,sex,sexualorientationor
agewhethermadeingeneral,directedtoanindividualortoagroupofpeople
andregardlessofwhetherthebehaviorwasintendedtoharassoroffend.Such
behaviormayinclude,butisnotlimitedto,commentsaboutappearance,dress,
bodytypeorphysicalfeatures,commentsaboutpersonallifewhichmaybe
perceivedasoffensiveorsexualbehavior,sexualrumorsorcomments,jokes
oranecdotesrelatedtorace,disability,ageorreligion.
2.PhysicalHarassment-Assault,impedingorblockingmovement,staring,
leeringoranyphysicalinterferencewithwork,privacyormovementonthe
basisofrace,religion,color,maritalstatus,sex,sexualorientationorage
whethermadeingeneral,directedtoanindividualortoagroupofpeople,and
regardlessofwhetherthebehaviorwasintendedtoharassoroffend.Physical
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harassmentmayinclude,butisnotlimitedto,pinching,patting,grabbing,
inappropriatebehaviorinornearbathrooms,sleepingfacilitiesandeating
areas,orexplicitorimpliedthreatsorpromisesinreturnforsubmissionto
physicalrequestsordemands.
3.VisualFormsofHarassment-Derogatory,prejudicial,stereotypical,
pornographicorotherwiseoffensiveposters,pictures,objects,cartoons,
notes,bulletins,drawings,photographsrelatedtorace,religion,color,national
origin,ancestry,mentaldisability,physicaldisability,medicalcondition,marital
condition,sex,sexualorientationorage,whethermadeingeneral,directedto
anindividualortoagroupofpeopleandregardlessofwhetherthebehavior
wasintendedtoharassoroffend.Theseprovisionsapplytopostedmaterial,
materialmaintainedinoronCountyofElDoradopremisesorequipment,and
topersonalpropertyintheworkplace.
4.Discrimination-Adverseactions,decisionsorothertreatmentaffectingan
employeeandmotivatedbyordirectedtowardtheemployeeonthebasis
ofrace,religion,color,nationalorigin,ancestry,physicaldisability,mental
disability,medicalcondition,maritalstatus,sex,sexualorientationorage,
including,butnotlimitedto,thoseaffectinghiring,placement,compensation,
assignments,leave,promotion,training,disciplinaryaction,layoff,recall,
transfer,leaveofabsence,terminationandreinstatement.
5.Retaliation-Adverseactions,decisionsorothertreatmentincluding,but
notlimitedto,threatsorcoercionaffectinganemployeeandmotivatedbyor
directedtowardtheemployeeonthebasisoftheemployee'sparticipationas
complainantorwitnessinareportorcomplaintofdiscrimination,harassment
orretaliation,ortheemployee'sparticipationintheinvestigationofsucha
complaintincluding,butnotlimitedto,action,decisionsorothertreatment
affectinghiring,placement,compensation,assignments,leave,promotion,
training,disciplinaryaction,layoff,recall,transfer,leaveofabsence,termination
andreinstatement.
329.4RESPONSIBILITIES
329.4.1DEPARTMENTHEADS/MANAGEMENT/ELECTEDOFFICIALS
Itistheresponsibilityofdepartmentheadsandothermanagementandelectedofcialsto
refrainfromconductconstitutingunlawfuldiscrimination,harassmentand/orretaliation;to
enforceandmaintainpoliciestopreventandprohibitunlawfuldiscrimination,harassment
andretaliationintheworkplace;toimmediatelyreportanycomplaintofdiscrimination,
harassmentorretaliationtoHumanResourcesand/ortheCAO;tomaintainadepartmental
workenvironmentthatisfreeofunlawfuldiscrimination,harassmentand/orretaliation;to
ensurethatallemployeeswithinthedepartmentareprovidedwithacopyofthepolicyand
areprovidedwithtrainingonitsprovisions;andtoensurethatanyviolationofthispolicy
thatisbroughttomanagement'sattentionishandledpromptly,fairlyandimpartially.Itis
theirfurtherresponsibilitytomonitorcompliancewiththispolicybysubordinatesandto
ensureattendanceatCounty-sponsoredtraininginpreventionofunlawfuldiscrimination,
harassmentandretaliationintheworkplace.
Failuretorefrainfromconductfoundtoconstituteunlawfuldiscrimination,harassment
and/orretaliationwillresultindisciplinaryactionuptoandincludingtermination.Failureto
takecorrectiveactionwhenadepartmenthead/manager/electedofcialknew,orshould
haveknown,thatanemployeewasbeingsubjectedtounlawfuldiscrimination,harassment
orretaliationonthejobisaviolationofthispolicyandmaysubjectthedepartment
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head/manager/electedofcialtoadisciplinaryactionuptoandincludingterminationor
otherappropriatesanctions.Afailuretoreportconductthatmayconstituteunlawful
discrimination,harassmentand/orretaliationtotheDepartmentofHumanResources
(EEOOfcer)orCAO,orfailuretocooperatefullyandtruthfullyinaninvestigationofa
complaintofdiscrimination,harassmentorretaliation,orfailuretorequiresuchcooperation
fromsubordinates,mayresultindisciplinaryactionuptoandincludingtermination.
AllDepartmentHeads,mangersandelectedofcialshavetheresponsibilitytoseta
professionalandproperexampleincomplyingwiththeprovisionsofthispolicy.
329.4.2SUPERVISORS
Itistheresponsibilityofsupervisorstorefrainfromconductconstitutingunlawful
discrimination,harassmentand/orretaliation,toenforcethispolicy,toensureemployees
attendrelevantCounty-sponsoredtrainingconcerningthispolicyandtomonitorthework
placetoensurecompliancewiththepolicy.Whenasupervisorisinformedof,orobserves
aviolationof,thispolicythesupervisorshallbringtheinformationtotheattentionof
managementimmediately.
Failuretorefrainfromconductfoundtoconstituteunlawfuldiscrimination,harassment
and/orretaliationwillresultindisciplinaryactionuptoandincludingtermination.A
failuretoreportconductthatmayconstituteunlawfuldiscrimination,harassmentand/or
retaliationtomanagementorfailuretocooperatefullyandtruthfullyinaninvestigationofa
complaintofdiscrimination,harassmentorretaliation,orfailuretorequiresuchcooperation
fromsubordinatesmaysubjectthesupervisortodisciplinaryactionuptoandincluding
termination.
Allsupervisorshavetheresponsibilitytosetaprofessionalandproperexampleincomplying
withtheprovisionsofthispolicy.
329.4.3HUMANRESOURCESDIRECTORANDDEPARTMENT
TheDirectorofHumanResourcesistheCounty'sEqualEmploymentOpportunityOfcer
(EEOOfcer).TheDirectorandtheHumanResourcesDepartmentshallberesponsible
for:
(a)FosteringthecooperationofDepartmentHeadsandothermanagersinmeeting
programgoalsinrelationtotheidentication,preventionandeliminationofunlawful
discrimination,harassmentandretaliationintheworkplace;
(b)Ensuringthatqualiedapplicantsandemployeeswithdisabilities,whoarecapable
ofperformingtheessentialfunctionsoftheirpositions,areprovidedwithreasonable
accommodations;
(c)Reviewingjobclassications,pre-employmentandperformancetestingrequirements
andqualicationstoensurethattheyarerelevanttothefunctionsofthepositionsand
donotadverselyaffectqualiedapplicantsandemployeeswhosedisabilitiescanbe
reasonablyaccommodatedsoastoallowthemtoperformtheessentialfunctionsof
theirpositions;
(d)Investigatingandresolvingcomplaintsofdiscrimination,harassmentandretaliation
whichfallwithintheprovisionsofthispolicyordirectingandmonitoringinvestigations
conductedbyindependentcontracts;
(e)ReportingtotheBoardofSupervisorsandDepartmentHeadsconcerning
developmentsintheareaofworkplaceunlawfuldiscrimination,harassment,
retaliationandtheeffectivenessofimplementationoftheCounty'spolicy;
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(f)SchedulingandauditingperiodictrainingofCountymanagementandemployees
intheareaofunlawfulworkplacediscrimination,harassment,retaliationincluding
identicationofprohibitedconduct,proceduresforreportingtheoccurrenceofsuch
conductandprohibitionagainstretaliationforcomplaints;
(g)Reportingtheoccurrenceofsuchunlawfuldiscriminatory,harassingorretaliatory
conductprohibitedbythepolicytotheappropriatedepartmentheadand/orsupervisor
toensurethatappropriateactionoccurs.
329.5COMPLAINTPROCEDURE
TheCountyofElDoradoencouragesindividualswhobelievetheyhavesufferedunlawful
discrimination,harassmentand/orretaliationtopromptlynotifytheoffenderthathisorher
behaviorisunwelcomeorobjectionable.One-on-oneconfrontationmaybeaneffective
waytoendinappropriatebehaviors.However,confrontationmaybedifcultandduetothe
complexnatureofissuesrelatingtodiscrimination,harassmentandretaliation,employees
arenotrequiredtoconfrontanoffendingpartypriortoinitiatingacomplaintprocess.All
personsarerequiredtoreportconductevenifthebehaviorstops.Thefollowingsteps
shouldbetakentoreportacomplaintofdiscrimination,harassmentorretaliation:
329.5.1APPLICANTSANDEMPLOYEES
Anapplicantoremployeewhobelievesthatheorshehasbeensubjectedtounlawful
discriminationharassmentorretaliationmaymakeacomplaintorallyorinwritingwithany
ofthefollowing:
(a)Anysupervisorormanagerwithinoroutsidethedepartment
(b)DepartmentHead
(c)DirectorofHumanResources/EqualEmploymentOpportunityOfcer
(d)ChiefAdministrativeOfcer
ApplicantsoremployeesmayinsteadorinadditionleacomplaintwiththeDepartmentof
FairEmploymentandHousingortheEqualEmploymentOpportunityCommission.
Employeesarenotrequiredtofollowtheirusualchainofcommandinmakingacomplaint
concerningunlawfuldiscrimination,harassmentorretaliation.Acomplainantisnever
requiredtoreportunlawfuldiscrimination,harassmentorretaliationtoasupervisor,
managerorotheremployeewhomthecomplainantbelievesisengaginginortacitly
supportingtheunlawfuldiscrimination,harassmentorretaliation.
329.5.2WHENACOMPLAINTISRECEIVED
Uponreceiptofacomplaintofunlawfuldiscrimination,harassmentorretaliation,whether
verbalorinwriting,asupervisor,managerorDepartmentHeadshallimmediatelynotifythe
DepartmentofHumanResourcesortheChiefAdministrativeOfcerwhowillinitiatethe
appropriateinitialfactnding.IfanemployeeoftheDepartmentofHumanResourcesis
thecomplainantoraccusedofunlawfuldiscrimination,harassmentorretaliation,thenthe
investigatorshallbetheChiefAdministrativeOfcerorhisorherdesignee.
329.5.3FORMALINVESTIGATIONUPONALLEGATIONOFUNLAWFUL
DISCRIMINATION,HARASSMENTORRETALIATION
UpondeterminationoftheDirectorofHumanResources,CAOordesigneeofanallegation
ofunlawfuldiscrimination,harassmentorretaliation,aformalinvestigationmaybe
conductedasappropriatetothecomplaint.Theinvestigationmayincludecollectionof
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relevantdocumentsandinterviewswiththecomplainant,witnesses,includingtheaccused
employee(s),andallpersonswhomtheinvestigatorreasonablybelieveswouldhave
relevantknowledgeconcerningthecomplaint.EmployeesareentitledtohaveaUnion
orlegalrepresentativepresentduringtheirinterviewswheretheemployeereasonably
believestheinvestigationcouldresultintheimpositionofdisciplinaryactionagainstthem.
Iftheaccusedpersonisapublicsafetyofcer,theinvestigationwillbeinaccordancewith
thePeaceOfcer'sBillofRights.
Followingthecompletionoftheinvestigation,thecomplainantandaccusedemployee(s)
willbenotiedofthecompletionoftheinvestigationandoftheultimateoutcomei.e.
whethertheevidenceestablishesaviolationofCountypolicy.Ifthedeterminationismade
thatdiscrimination,harassmentand/orretaliationoccurredwhichviolatesCountypolicy,
theDirectorofHumanResources(EEOOfcer)orCAOshalltakeand/orrecommend
promptandeffectiveremedialactioncommensuratewiththeseverityoftheoffense(s),
takingintoaccounttheprinciplesofprogressivedisciplineaswellastheCounty'szero
tolerancepolicytowardsunlawfuldiscrimination,harassmentandretaliation.Human
ResourcesmayprovideinvestigationmaterialsandevidencetotherelevantDepartment
Headorotheremployee(s)asstrictlynecessarytocarryoutanydisciplinaryorcorrective
action.However,preservationofthecondentialityoftherecordspursuanttoapplicable
statutesshallapply.Forexample,intheeventdisciplinaryactionistakenthenatureofany
disciplinewillnotbedisclosedtothecomplainant.
Employeeswhoreportdiscrimination,harassmentorretaliationwillbeprotectedfrom
retaliation.Relevantsupervisorsandmanagersmustcontinuetomonitortheworkplace
duringandafterthecomplaintandinvestigationprocesstoensurethatthereisno
recurrenceofbehaviorconstitutingdiscrimination,harassmentorretaliationandto
maintainanenvironmentoffullcompliancewiththeprovisionsofthispolicy.
329.6APPEAL
Ifthecomplainantisnotsatisedwiththedeterminationorresolutionofthecomplaint,the
complainantmayleanappealwiththeCivilServiceCommissionwithinthirty(30)daysof
thedetermination/recommendationoftheEEOOfcerorCAO.
AppealstotheCivilServiceCommissionaretobeledinwritingto:
CountyofElDoradoCivilServiceCommission
C/OHumanResourcesDepartment
330FairLane
Placerville,CA95667
Thelingofacomplaintinaccordancewiththispolicydoesnotprecludetheemployeefrom
lingacomplaintwiththeagencieslistedbelow:
DepartmentofFairEmploymentandHousing(DFEH)
2000OStreet
Sacramento,CA95814
(800)884-1684
EqualEmploymentOpportunityCommission(EEOC)
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901MarketStreet,Suite500
SanFrancisco,CA94103
(415)356-5100
329.7APPLICATION
ThispolicyappliestoallemployeesoftheCountyofElDoradoincludingcontract
employees,permanentemployees,temporary/extrahelpemployees,supervisory
employees,departmentheads,privatecontractors,volunteersandelectedofcials.All
suchpersonsandemployeesshallreceiveacopyofthepolicyandshallsignawritten
acknowledgethattheyhavereceivedandreadacopyofthispolicy.Acopyofthis
acknowledgementwillbeplacedineachemployee'sofcialpersonnelle.
329.8FALSECOMPLAINTS
Thissectionisnotintendedtodiscourageemployeesfrommakingcomplaintsregarding
discrimination,harassmentorretaliation.However,intentionallyfalsecomplaintsadversely
impacttheworkplaceandthecareeroftheaccused,evenwhendisproved,andwillnot
betolerated.AnycomplaintmadebyanemployeeoftheCountyofElDoradoregarding
discrimination,harassmentorretaliationwhichisproventobeintentionallyfalsemayresult
indisciplineuptoandincludingtermination.
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330.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoprovideguidelinesfortheinvestigationofsuspectedchild
abuse.ThispolicyalsoaddresseswhenElDoradoCountySheriff'sOfcemembersare
requiredtonotifythecountyChildProtectiveServices(CPS)ofsuspectedchildabuse.
330.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Child-Unlessotherwisespeciedbyacitedstatute,achildisanypersonundertheage
of18years.
Childabuse-Anyoffenseorattemptedoffenseinvolvingviolenceorneglectwithachild
victimwhencommittedbyapersonresponsibleforthechild'scareoranyotheractthat
wouldmandatenoticationtoasocialserviceagencyorlawenforcement(PenalCode§
11165.9;PenalCode§11166).
330.2POLICY
TheElDoradoCountySheriff'sOfcewillinvestigateallreportedincidentsofalleged
criminalchildabuseandensureCPSisnotiedasrequiredbylaw.
330.3MANDATORYNOTIFICATION
Thechildprotectionagencyshallbenotiedwhen(PenalCode§11166):
(a)Thereisaknownorsuspectedinstanceofchildabuseorneglectreported,which
isallegedtohaveoccurredasaresultoftheactionofapersonresponsibleforthe
child'swelfare,or
(b)Apersonresponsibleforthechild'swelfarefailstoadequatelyprotectthechildfrom
abusewhenthepersonkneworreasonablyshouldhaveknownthatthechildwasin
dangerofabuse.
TheDistrictAttorney'sofceshallbenotiedinallinstancesofknownorsuspectedchild
abuseorneglectreportedtothisdepartment.Reportsonlyinvolvingneglectbyaperson,
whohasthecareorcustodyofachild,toprovideadequatefood,clothing,shelter,medical
careorsupervisionwherenophysicalinjurytothechildhasoccurredshouldnotbereported
totheDistrictAttorney(PenalCode§11166).
Whentheabuseorneglectoccursatalicensedfacilityorisallegedtohaveresultedfrom
theactionsofapersonwhoisrequiredtohaveastatelicense(e.g.,fosterhomes,group
homes,daycare),noticationshallalsobemadetotheCaliforniaDepartmentofSocial
Servicesorotherapplicablelicensingauthority(PenalCode11166.1;PenalCode11166.2).
Forpurposesofnotication,theabuseorneglectincludesphysicalinjuryordeathinicted
byotherthanaccidentalmeansuponachildbyanotherperson;sexualabuse(PenalCode
§11165.1);neglect(PenalCode§11165.2);thewillfulharmingorinjuringofachildorthe
endangeringofthepersonorhealthofachild(PenalCode§11165.3);andunlawfulcorporal
punishmentorinjury(PenalCode§11165.4).Childabuseorneglectdoesnotinclude
amutualaffraybetweenminors,nordoesitincludeaninjurycausedbythereasonable
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andnecessaryforceusedbyapeaceofceractingwithinthecourseandscopeofhis/her
employmentasapeaceofcer.
330.3.1NOTIFICATIONPROCEDURE
Noticationshouldoccurasfollows(PenalCode§11166):
(a)Noticationshallbemadeimmediately,orassoonaspracticable,bytelephone,fax
orelectronictransmission.
(b)Awrittenfollow-upreportshouldbeforwardedwithin36hoursofreceivingthe
informationconcerningtheincident.
330.4QUALIFIEDINVESTIGATORS
Qualiedinvestigatorsshouldbeavailableforchildabuseinvestigations.These
investigatorsshould:
(a)Conductinterviewsinchildappropriateinterviewfacilities.
(b)Befamiliarwithforensicinterviewtechniquesspecictochildabuseinvestigations.
(c)Presentallcasesofallegedchildabusetotheprosecutorforreview.
(d)Coordinatewithotherenforcementagencies,socialserviceagenciesandschool
administratorsasneeded.
(e)Providereferralstotherapyservices,victimadvocates,guardiansandsupportforthe
childandfamilyasappropriate.
(f)Participateinorcoordinatewithmultidisciplinaryinvestigativeteamsasapplicable
(WelfareandInstitutionsCode§18961.7).
330.5INVESTIGATIONSANDREPORTING
Inallreportedorsuspectedcasesofchildabuse,areportwillbewritten.Deputiesshall
writeareporteveniftheallegationsappearunfoundedorunsubstantiated.
Investigationsandreportsrelatedtosuspectedcasesofchildabuseshouldaddress,as
applicable:
(a)Theoverallbasisforthecontact.Thisshouldbedonebytheinvestigatingdeputyin
allcircumstanceswhereasuspectedchildabusevictimwascontacted.
(b)Theexigentcircumstancesthatexistedifdeputiesinterviewedthechildvictimwithout
thepresenceofaparentorguardian.
(c)Anyrelevantstatementsthechildmayhavemadeandtowhomhe/shemadethe
statements.
(d)Ifachildwastakenintoprotectivecustody,thereasons,thenameandtitleofthe
personmakingthedecision,andwhyotheralternativeswerenotappropriate.
(e)Documentationofanyvisibleinjuriesoranyinjuriesidentiedbythechild.Thisshould
includephotographsofsuchinjuries,ifpracticable.
(f)Whetherthechildvictimwastransportedformedicaltreatmentoramedical
examination.
(g)Whetherthevictimidentiedahouseholdmemberastheallegedperpetrator,anda
listofthenamesofanyotherchildrenwhomayresideintheresidence.
(h)Identicationofanypriorrelatedreportsorallegationsofchildabuse,includingother
jurisdictions,asreasonablyknown.
(i)Previousaddressesofthevictimandsuspect.
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(j)Otherpotentialwitnesseswhohavenotyetbeeninterviewed,suchasrelativesor
othersclosetothevictim'senvironment.
Allcasesoftheunexplaineddeathofachildshouldbeinvestigatedasthoroughlyasifithad
beenacaseofsuspectedchildabuse(e.g.,asuddenorunexplaineddeathofaninfant).
330.5.1EXTRAJURISDICTIONALREPORTS
Ifareportofknownorsuspectedchildabuseorneglectthatisallegedtohaveoccurred
outsidethisjurisdictionisreceived,departmentmembersshallensurethatthecalleris
immediatelytransferredtotheagencywithproperjurisdictionfortheinvestigationofthe
case.Ifthecallercannotbesuccessfullytransferredtotheappropriateagency,areport
shallbetakenandimmediatelyreferredbytelephone,faxorelectronictransfertothe
agencywithproperjurisdiction(PenalCode11165.9).
330.6PROTECTIVECUSTODY
Beforetakinganychildintoprotectivecustody,thedeputyshouldmakereasonable
attemptstocontactCPS.Generally,removalofachildfromhis/herfamily,guardianor
otherresponsibleadultshouldbelefttothechildwelfareauthoritieswhentheyarepresent
orhavebecomeinvolvedinaninvestigation.
Generally,membersofthisdepartmentshouldremoveachildfromhis/herparentor
guardianwithoutacourtorderonlywhennoothereffectivealternativeisreasonably
availableandimmediateactionreasonablyappearsnecessarytoprotectthechild.Prior
totakingachildintoprotectivecustody,thedeputyshouldtakereasonablestepstodeliver
thechildtoanotherqualiedparentorlegalguardian,unlessitreasonablyappearsthat
thereleasewouldendangerthechildorresultinabduction.Ifthisisnotareasonable
option,thedeputyshallensurethatthechildisdeliveredtoCPS.
Wheneverpracticable,thedeputyshouldinformasupervisorofthecircumstancespriorto
takingachildintoprotectivecustody.Ifpriornoticationisnotpracticable,deputiesshould
contactasupervisorpromptlyaftertakingachildintoprotectivecustody.
Childrenmayonlyberemovedfromaparentorguardianinthefollowingsituationswhen
acourtordercannotreasonablybeobtainedinatimelymanner(WelfareandInstitutions
Code§305):
(a)ThedeputyreasonablybelievesthechildisapersondescribedinWelfareand
InstitutionsCode§300,andfurtherhasgoodcausetobelievethatanyofthe
followingconditionsexist:
1.Thechildhasanimmediateneedformedicalcare.
2.Thechildisinimmediatedangerofphysicalorsexualabuse.
3.Thephysicalenvironmentorthefactthatthechildisleftunattendedposes
animmediatethreattothechild'shealthorsafety.Inthecaseofachild
leftunattended,thedeputyshallrstattempttolocateanddetermineifa
responsibleparentorguardianisavailableandcapableofassumingcustody
beforetakingthechildintoprotectivecustody.
(b)Thedeputyreasonablybelievesthechildrequiresprotectivecustodyunderthe
provisionsofPenalCode§279.6,inoneofthefollowingcircumstances:
1.Itreasonablyappearstothedeputythatapersonislikelytoconcealthechild,
eethejurisdictionwiththechildor,byightorconcealment,evadetheauthority
ofthecourt.
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2.Thereisnolawfulcustodianavailabletotakecustodyofthechild.
3.Thereareconictingcustodyordersorconictingclaimstocustodyandthe
partiescannotagreewhichpartyshouldtakecustodyofthechild.
4.Thechildisanabductedchild.
(c)Thechildisinthecompanyof,orunderthecontrolof,apersonarrestedforPenal
Code§278orPenalCode§278.5.
AchildtakenintoprotectivecustodyshallbedeliveredtoCPSunlessotherwisedirected
bycourtorder.
330.6.1CALIFORNIASAFELYSURRENDEREDBABYLAW
Anindividualhavinglawfulcustodyofaninfantlessthan72hoursoldisnotguiltyof
abandonmentiftheindividualvoluntarilysurrendersphysicalcustodyoftheinfantto
personnelon-dutyatasafe-surrendersite,suchasahospitalorredepartment(Penal
Code§271.5).ThelawrequiresthesurrendersitetonotifyCPS.
330.7INTERVIEWS
330.7.1PRELIMINARYINTERVIEWS
Absentextenuatingcircumstancesorimpracticality,deputiesshouldrecordthepreliminary
interviewwithsuspectedchildabusevictims.Deputiesshouldavoidmultipleinterviews
withachildvictimandshouldattempttogatheronlytheinformationnecessarytobegin
aninvestigation.Whenpracticable,investigatingdeputiesshoulddeferinterviewsuntila
personwhoisspeciallytrainedinsuchinterviewsisavailable.Generally,childvictims
shouldnotbeinterviewedinthehomeorlocationwheretheallegedabuseoccurred.
330.7.2DETAININGSUSPECTEDCHILDABUSEVICTIMSFORANINTERVIEW
Adeputyshouldnotdetainachildinvoluntarilywhoissuspectedofbeingavictimofchild
abusesolelyforthepurposeofanintervieworphysicalexamwithouttheconsentofaparent
orguardianunlessoneofthefollowingapplies:
(a)Exigentcircumstancesexist,suchas:
1.Areasonablebeliefthatmedicalissuesofthechildneedtobeaddressed
immediately.
2.Areasonablebeliefthatthechildisorwillbeindangerofharmiftheinterview
orphysicalexamisnotimmediatelycompleted.
3.Theallegedoffenderisthecustodialparentorguardianandthereisreasonto
believethechildmaybeincontinueddanger.
(b)Acourtorderorwarranthasbeenissued.
330.7.3INTERVIEWSATASCHOOL
Anystudentatschoolwhoisasuspectedvictimofchildabuseshallbeaffordedtheoptionof
beinginterviewedinprivateorselectinganyqualiedavailableadultmemberoftheschool
stafftobepresent.Thepurposeofthestaffmember'spresenceistoprovidecomfortand
support.Thestaffmembershallnotparticipateintheinterview.Theselectionofastaff
membershouldbesuchthatitdoesnotburdentheschoolwithcostsorhardship(Penal
Code§11174.3).
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330.8MEDICALEXAMINATIONS
Ifthechildhasbeenthevictimofabusethatrequiresamedicalexamination,the
investigatingdeputyshouldobtainconsentforsuchexaminationfromtheappropriate
parent,guardianoragencyhavinglegalcustodyofthechild.Thedeputyshouldalso
arrangeforthechild'stransportationtotheappropriatemedicalfacility.
Incaseswheretheallegedoffenderisthecustodialparentorguardianandisrefusing
consentforthemedicalexamination,deputiesshouldnotifyasupervisorbeforeproceeding.
Ifexigentcircumstancesdonotexistorifstatelawdoesnotprovidefordeputiestotakethe
childforamedicalexamination,thenotiedsupervisorshouldconsiderobtainingacourt
orderforsuchanexamination.
330.9DRUG-ENDANGEREDCHILDREN
Acoordinatedresponsebylawenforcementandsocialservicesagenciesisappropriateto
meettheimmediateandlonger-termmedicalandsafetyneedsofchildrenexposedtothe
manufacturing,trafckingoruseofnarcotics.
330.9.1SUPERVISORRESPONSIBILITIES
TheDetectiveBureausupervisorshould:
(a)Workwithprofessionalsfromtheappropriateagencies,includingCPS,otherlaw
enforcementagencies,medicalserviceprovidersandlocalprosecutorstodevelop
communityspecicproceduresforrespondingtosituationswheretherearechildren
endangeredbyexposuretomethamphetaminelabsorthemanufactureandtrafcking
ofotherdrugs.
(b)ActivateanyavailableinteragencyresponsewhenadeputynotiestheDetective
Bureausupervisorthatthedeputyhasrespondedtoadruglaborothernarcotics
crimescenewhereachildispresentorwhereevidenceindicatesthatachildlives
there.
(c)Developareportformatorchecklistforusewhendeputiesrespondtodruglabs
orothernarcoticscrimescenes.Thechecklistwillhelpdeputiesdocumentthe
environmental,medical,socialandotherconditionsthatmayaffectthechild.
330.9.2DEPUTYRESPONSIBILITIES
Deputiesrespondingtoadruglaborothernarcoticscrimescenewhereachildispresent
orwherethereisevidencethatachildlivesshould:
(a)Documenttheenvironmental,medical,socialandotherconditionsofthechildusing
photographyasappropriateandthechecklistorformdevelopedforthispurpose.
(b)NotifytheDetectiveBureausupervisorsoaninteragencyresponsecanbegin.
330.10STATEMANDATESANDOTHERRELEVANTLAWS
Californiarequiresorpermitsthefollowing:
330.10.1RELEASEOFREPORTS
Informationrelatedtoincidentsofchildabuseorsuspectedchildabuseshallbecondential
andmayonlybedisclosedpursuanttostatelawandtheReleaseofRecordsand
InformationPolicy(PenalCode841.5;PenalCode§11167.5).
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330.10.2REQUESTSFORREMOVALFROMTHECHILDABUSECENTRALINDEX
(CACI)
AnypersonwhosenamehasbeenforwardedtotheCaliforniaDepartmentofJustice(DOJ)
forplacementinCalifornia'sCACI,asaresultofaninvestigation,mayrequestthathis/her
nameberemovedfromtheCACIlist.Requestsshallnotqualifyforconsiderationifthere
isanactivecase,ongoinginvestigationorpendingprosecutionthatprecipitatedtheentry
toCACI(PenalCode§11169).Allrequestsforremovalshallbesubmittedinwritingbythe
requestingpersonandpromptlyroutedtotheCACIhearingofcer.
330.10.3CACIHEARINGOFFICER
TheDetectiveBureausupervisorwillnormallyserveasthehearingofcerbutmustnotbe
activelyconnectedwiththecasethatresultedintheperson'snamebeingsubmittedtoCACI.
Uponreceivingaqualiedrequestforremoval,thehearingofcershallpromptlyschedule
ahearingtotakeplaceduringnormalbusinesshoursandprovidewrittennoticationofthe
timeandplaceofthehearingtotherequestingparty.
330.10.4CACIHEARINGPROCEDURES
ThehearingisaninformalprocesswherethepersonrequestingremovalfromtheCACIlist
willbepermittedtopresentrelevantevidence(e.g.,certiedcopyofanacquittal,factual
ndingofinnocence)astowhyhis/hernameshouldberemoved.Thepersonrequesting
thehearingmayrecordthehearingathis/herownexpense.
Formalrulesofevidencewillnotapplyandthehearingofcermayconsider,inaddition
toevidencesubmittedbythepersonrequestingthehearing,anyrelevantinformation
including,butnotlimitedto,thefollowing:
(a)Casereportsincludinganysupplementalreports
(b)Statementsbyinvestigators
(c)StatementsfromrepresentativesoftheDistrictAttorney'sOfce
(d)Statementsbyrepresentativesofachildprotectiveagencywhomaybefamiliarwith
thecase
Afterconsideringallinformationpresented,thehearingofcershallmakeadetermination
astowhethertherequestingparty'snameshouldberemovedfromtheCACIlist.Such
determinationshallbebasedonandingthattheallegationsintheinvestigationarenot
substantiated(PenalCode§11169).
If,afterconsideringtheevidence,thehearingofcerndsthattheallegationsarenot
substantiated,he/sheshallcausearequesttobecompletedandforwardedtotheDOJ
thattheperson'snameberemovedfromtheCACIlist.Acopyofthehearingresultsand
therequestforremovalwillbeattachedtothecasereports.
Thendingsofthehearingofcershallbeconsiderednalandbinding.
330.10.5CHILDDEATHREVIEWTEAM
Thisdepartmentshouldcooperatewithanyinteragencychilddeathreviewteam
investigation(PenalCode§11174.32).
330.11TRAINING
TheDepartmentshouldprovidetrainingonbestpracticesinchildabuseinvestigationsto
memberstaskedwithinvestigatingthesecases.Thetrainingshouldinclude:
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(a)Participatinginmultidisciplinaryinvestigations,asappropriate.
(b)Conductingforensicinterviews.
(c)Availabilityoftherapyservicesforchildrenandfamilies.
(d)Availabilityofspecializedforensicmedicalexams.
(e)Culturalcompetence(includinginterpretiveservices)relatedtochildabuse
investigations.
(f)Availabilityofvictimadvocateorguardianadlitemsupport.
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Policy
332
ElDoradoCountySheriff'sOfce
PolicyManual
MissingPersonReporting
332.1PURPOSEANDSCOPE
Thispolicyprovidesguidanceforhandlingmissingpersoninvestigations.
332.1.1DEFINITIONS
Atrisk-Includes,butisnotlimitedto(PenalCode§14213)thefollowing:
•Avictimofacrimeorfoulplay
•Apersonmissingandinneedofmedicalattention
•Amissingpersonwithnopatternofrunningawayordisappearing
•Amissingpersonwhomaybethevictimofparentalabduction
•Amentallyimpairedmissingperson
MissingPerson-Anypersonwhoisreportedmissingtolawenforcementwhenthe
person'slocationisunknown.Thisincludesachildwhohasbeentaken,detained,
concealed,enticedawayorkeptbyaparentinviolationofthelaw(PenalCode§277
etseq.).Italsoincludesanychildwhoismissingvoluntarily,involuntarilyorunder
circumstancesthatdonotconformtohis/herordinaryhabitsorbehavior,andwhomaybe
inneedofassistance(PenalCode§14213).
332.2POLICY
TheElDoradoCountySheriff'sOfcedoesnotconsideranyreportofamissingpersonto
beroutineandassumesthatthemissingpersonisinneedofimmediateassistanceuntil
thefactsrevealotherwise.TheElDoradoCountySheriff'sOfcegivesmissingperson
casespriorityoverproperty-relatedcasesandwillnotrequireanytimeframetopassbefore
beginningamissingpersoninvestigation(PenalCode§14205).
332.3REQUIREDFORMSANDDNACOLLECTIONKITS
TheInvestigativeServicessupervisorshouldensuretheformsandkitsaredeveloped
andavailableinaccordancewiththispolicy,statelaw,federallawandtheCalifornia
PeaceOfcerStandardsandTraining(POST)MissingPersonsInvestigationsguidelines,
including:
•Departmentreportformforuseinmissingpersoncases
•MissingPersonInvestigationChecklist,providinginvestigationguidelinesand
resourcesavailableintheearlyhoursofamissingpersoninvestigation(PenalCode
§13519.07)
•MissingPersonSchoolNoticationForm
•MedicalRecordsReleaseFormfromtheCaliforniaDepartmentofJustice
•CaliforniaDOJmissingpersonformsasappropriate
•DNAMissingPersonsSpecimenCollectionKits
332.4ACCEPTANCEOFREPORTS
Anyemployeeencounteringapersonwhowishestoreportamissingpersonorrunaway
shallrenderassistancewithoutdelay(PenalCode§14205).Thiscanbeaccomplished
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byacceptingthereportviatelephoneorinpersonandinitiatingtheinvestigation.Those
employeeswhodonottakesuchreportsorwhoareunabletorenderimmediateassistance
shallpromptlydispatchoralertanemployeewhocantakethereport.
Areportshallbeacceptedregardlessofwherethepersonwaslastseen,wheretheperson
residesoranyotherquestionofjurisdiction(PenalCode§14205).
332.5INITIALINVESTIGATION
Deputiesorotheremployeesconductingtheinitialinvestigationofamissingpersonshould
takethefollowinginvestigativeactions,asapplicable:
(a)Respondtoadispatchedcallforserviceassoonaspracticable.
(b)Interviewthereportingpersonandanywitnessestodeterminewhethertheperson
qualiesasamissingpersonand,ifso,whetherthepersonmaybeatrisk.
(c)Notifyasupervisorimmediatelyifthereisevidencethatamissingpersoniseitherat
riskormayqualifyforapublicalert,orboth(seethePublicAlertsPolicy).
(d)BroadcastaBeontheLook-Out(BOLO)bulletinifthepersonisunder16years
ofageorthereisevidencethatthemissingpersonisatrisk.TheBOLOshouldbe
broadcastassoonaspracticablebutinnoeventmorethanonehourafterdetermining
themissingpersonisunder16ormaybeatrisk(PenalCode§14205).
(e)Ensurethatentriesaremadeintotheappropriatemissingpersonnetworksasfollows:
1.Immediately,whenthemissingpersonisatrisk.
2.Inallothercases,assoonaspracticable,butnotlaterthantwohoursfromthe
timeoftheinitialreport.
(f)Completetheappropriatereportformsaccuratelyandcompletelyandinitiateasearch
asapplicableunderthefacts.
(g)Collectand/orreviewthefollowing:
1.Aphotographandangerprintcardofthemissingperson,ifavailable.
2.Avoluntarilyprovidedbiologicalsampleofthemissingperson,ifavailable(e.g.,
toothbrush,hairbrush).
3.Anydocumentsthatmayassistintheinvestigation,suchascourtorders
regardingcustody.
4.Anyotherevidencethatmayassistintheinvestigation,includingpersonal
electronicdevices(e.g.,cellphones,computers).
(h)Whencircumstancespermitandifappropriate,attempttodeterminethemissing
person'slocationthroughtheirtelecommunicationscarrier.
(i)Contacttheappropriateagencyifthereportrelatestoapreviouslymademissing
personreportandanotheragencyisactivelyinvestigatingthatreport.Whenthis
isnotpractical,theinformationshouldbedocumentedinanappropriatereportfor
transmissiontotheappropriateagency.Iftheinformationrelatestoanat-riskmissing
person,thedeputyshouldnotifyasupervisorandproceedwithreasonablestepsto
locatethemissingperson.
332.6REPORTPROCEDURESANDROUTING
Employeesshouldcompleteallmissingpersonreportsandformspromptlyandadvisethe
appropriatesupervisorassoonasamissingpersonreportisreadyforreview.
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332.6.1SUPERVISORRESPONSIBILITIES
Thesupervisorshallreviewandapprovemissingpersonreportsuponreceiptandensure
resourcesaredeployedasappropriate.ThereportsshouldbepromptlysenttotheRecords
Section.
Thesupervisorshallalsoensureapplicablenoticationsandpublicalertsaremadeand
documentedandthatrecordshavebeenenteredintotheappropriatemissingperson
networks.
Thesupervisorshouldalsotakereasonablestepstoidentifyandaddressanyjurisdictional
issuestoensurecooperationbetweenagencies.
332.6.2RECORDSSECTIONRESPONSIBILITIES
Thereceivingemployeeshall:
(a)Assoonasreasonableunderthecircumstances,notifyandforwardacopyofthe
reporttothelawenforcementagencyhavingjurisdictionoverthemissingperson's
residenceincaseswherethemissingpersonisaresidentofanotherjurisdiction
(PenalCode§14205).
(b)Notifyandforwardacopyofthereporttothelawenforcementagencyinwhose
jurisdictionthemissingpersonwaslastseen.
(c)Notifyandforwardacopyofthereporttothelawenforcementagencyhaving
jurisdictionoverthemissingperson'sintendedorpossibledestination,ifknown
(PenalCode§14205).
(d)ForwardacopyofthereporttotheDetectiveBureau.
332.7DETECTIVEBUREAUFOLLOW-UP
Theinvestigatorassignedtoamissingpersoninvestigation:
(a)Shallensurethatthemissingperson'sschoolisnotiedwithin10daysifthemissing
personisajuvenile.
1.Thenoticeshallbeinwritingandshouldalsoincludeaphotograph(Education
Code§49068.6).
2.Theinvestigatorshouldmeetwithschoolofcialsregardingthenoticeas
appropriatetostresstheimportanceofincludingthenoticeinthechild'sstudent
le,alongwithcontactinformationiftheschoolreceivesacallrequestingthe
transferofthemissingchild'slestoanotherschool.
(b)Shouldrecontactthereportingpersonand/orotherwitnesseswithin30daysofthe
initialreportandwithin30daysthereaftertodetermineifanyadditionalinformation
hasbecomeavailableviathereportingparty.
(c)Shouldconsidercontactingotheragenciesinvolvedinthecasetodetermineifany
additionalinformationisavailable.
(d)ShallverifyandupdateCLETS,NCICandanyotherapplicablemissingperson
networkswithin60daysoftheoriginalentryintothenetworksandevery45days
thereafteruntilthemissingpersonislocated(42USC§5780).
(e)Shouldcontinuetomakereasonableeffortstolocatethemissingpersonand
documenttheseeffortsatleastevery45days.
(f)ShallmaintainacloseliaisonwiththeNationalCenterforMissingandExploited
Children®(NCMEC)ifthemissingpersonisundertheageof21(42USC§5780).
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(g)Shouldmakeappropriateinquirywiththecoronerormedicalexaminer.
(h)Shouldobtainandforwardmedicalrecords,photos,X-raysandbiologicalsamples
pursuanttoPenalCode§14206andPenalCode§14250.
(i)Shallattempttoobtainthemostrecentphotographforpersonsunder18yearsofage
ifithasnotpreviouslybeenobtainedandforwardthephotographtoCaliforniaDOJ
(PenalCode§14209).
(j)ShouldconsidermakingappropriateentriesandsearchesintheNationalMissingand
UnidentiedPersonsSystem(NamUs).
332.8WHENAMISSINGPERSONISFOUND
Whenanypersonreportedmissingisfound,theassignedinvestigatorshalldocumentthe
locationofthemissingpersonintheappropriatereport,notifythereportingpartyandother
involvedagenciesandreferthecaseforadditionalinvestigationifwarranted.
TheRecordsManagershallensurethat,uponreceiptofinformationthatamissingperson
hasbeenlocated,thefollowingoccurs:
(a)NoticationismadetoCaliforniaDOJ.
(b)Themissingperson'sschoolisnotied.
(c)Entriesaremadeintheapplicablemissingpersonnetworks(PenalCode§14207).
(d)Whenachildunder12yearsofageorapersonwhoisatriskisfound,thereport
ofndingshallbemadewithin24hourstotheCaliforniaAttorneyGeneral'sOfce
(PenalCode§14207(b)).
(e)Noticationshallbemadetoanyotherlawenforcementagencythattooktheinitial
reportorparticipatedintheinvestigation(PenalCode§14207(b)).
332.8.1UNIDENTIFIEDPERSONS
Departmentmembersinvestigatingacaseofanunidentiedpersonwhoisdeceasedora
livingpersonwhocannotassistinidentifyinghim/herselfshould:
(a)Obtainacompletedescriptionoftheperson.
(b)Entertheunidentiedperson'sdescriptionintotheNCICUnidentiedPersonFile.
(c)Useavailableresources,suchasthoserelatedtomissingpersons,toidentifythe
person.
332.9CASECLOSURE
TheDetectiveBureausupervisormayauthorizetheclosureofamissingpersoncaseafter
consideringthefollowing:
(a)Closureisappropriatewhenthemissingpersonisconrmedreturnedorevidence
hasmatchedanunidentiedpersonorbody.
(b)IfthemissingpersonwasaresidentofElDoradoorthisdepartmentistheleadagency,
thecaseshouldbekeptunderactiveinvestigationforaslongasthepersonmaystill
bealive.Exhaustionofleadsintheinvestigationshouldnotbeareasonforclosing
acase.
(c)Ifthisdepartmentisnottheleadagency,thecasecanbemadeinactivateifall
investigativeleadshavebeenexhausted,theleadagencyhasbeennotiedand
entriesaremadeintheapplicablemissingpersonnetworksasappropriate.
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(d)Amissingpersoncaseshouldnotbeclosedorreclassiedbecausethepersonwould
havereachedacertainageoradulthoodorbecausethepersonisnowthesubjectof
acriminalorcivilwarrant.
332.10TRAINING
Subjecttoavailableresources,theTrainingcoordinatorshouldensurethatmembersofthis
departmentwhosedutiesincludemissingpersoninvestigationsandreportsreceiveregular
trainingthatincludes:
(a)Theinitialinvestigation:
1.Assessmentsandinterviews
2.Useofcurrentresources,suchasMobileAudioVideo(MAV)
3.Conrmingmissingstatusandcustodystatusofminors
4.Evaluatingtheneedforaheightenedresponse
5.Identifyingthezoneofsafetybasedonchronologicalageanddevelopmental
stage
(b)Briengofdepartmentmembersatthescene.
(c)IdentifyingNCICMissingPersonFilecategories(e.g.,disability,endangered,
involuntary,juvenileandcatastrophe).
(d)Verifyingtheaccuracyofalldescriptiveinformation.
(e)Initiatinganeighborhoodinvestigation.
(f)Investigatinganyrelevantrecentfamilydynamics.
(g)Addressingconictinginformation.
(h)Keyinvestigativeandcoordinationsteps.
(i)Managingamissingpersoncase.
(j)Additionalresourcesandspecializedservices.
(k)Updateproceduresforcaseinformationanddescriptions.
(l)Preservingscenes.
(m)Internetandtechnologyissues(e.g.,Internetuse,cellphoneuse).
(n)Mediarelations.
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ElDoradoCountySheriff'sOfce
PolicyManual
PublicAlerts
334.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoprovideguidelinesforalertingthepublictoimportant
informationandsolicitingpublicaidwhenappropriate.
334.2POLICY
PublicalertsmaybeemployedusingtheEmergencyAlertSystem(EAS),localradio,
televisionandpressorganizationsandothergroupstonotifythepublicofincidents,or
enlisttheaidofthepublic,whentheexchangeofinformationmayenhancethesafetyof
thecommunity.Varioustypesofalertsmaybeavailablebaseduponeachsituationand
thealertsystem'sindividualcriteria.
334.3RESPONSIBILITIES
334.3.1SUPERVISORRESPONSIBILITIES
Asupervisorapprisedoftheneedforapublicalertisresponsibletomaketheappropriate
noticationsbaseduponthecircumstancesofeachsituation.Thesupervisorshallpromptly
notifytheSheriff,theappropriateDivisionCommanderandthePublicInformationOfcer
whenanypublicalertisgenerated.
Thesupervisorinchargeoftheinvestigationtowhichthealertrelatesisresponsibleforthe
following:
(a)Updatingalerts
(b)Cancelingalerts
(c)Ensuringallappropriatereportsarecompleted
(d)Preparinganafter-actionevaluationoftheinvestigationtobeforwardedtotheDivision
Commander
334.3.2OFFICEOFEMERGENCYSERVICESRESPONSIBILITIES
OpenandstafftheEmergencyOperationsCenter.
(a)Activateandstaffthephonebank.(621-7441).
(b)Supporteldstaffwithlogisticsupport.
334.4ALERTRESPONSIBILITY
TheemployeereceivingthereportshallnotifytheShiftSergeantorappropriateDetective
Supervisorassoonaspractical.TheShiftSergeantorDetectiveSupervisorwillthen
determinewhethertoinformthemediaandotheralliedresourcesoftheincidentviaan
AMBERAlertorBlueAlert.TheShiftSergeantorDetectiveSupervisorshallpromptly
notifytheSheriffandtheappropriateDivisionCommander.
334.4.1CRITERIAFORAMBERALERT
ThefollowingconditionsmustbemetbeforeactivatinganAMBERAlert(GovernmentCode
8594(a)):
(a)Abductionhasbeendeterminedtohaveoccurred.
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(b)Thevictimis17yearsofageoryounger,orhasaprovenmentalorphysicaldisability.
(c)Thevictimisinimminentdangerofseriousinjuryordeath.
(d)Thereisinformationavailablethat,ifprovidedtothepublic,couldassistinthechild's
saferecovery.
334.4.2PROCEDUREFORAMBERALERT
Thesupervisorinchargewillensurethefollowing:
(a)Aninitialpressreleaseispreparedthatincludesallavailableinformationthatmight
aidinlocatingthechild:
1.Thechild'sidentity,ageanddescription
2.Photographifavailable
3.Thesuspect'sidentity,ageanddescription,ifknown
4.Pertinentvehicledescription
5.Detailregardinglocationofincident,directionoftravel,potentialdestinations,if
known
6.NameandtelephonenumberofthePublicInformationOfcerorother
authorizedindividualtohandlemedialiaison
7.Atelephonenumberforthepublictocallwithleadsorinformation
(b)ThelocalCaliforniaHighwayPatrolcommunicationscentershouldbecontacted
toinitiateamulti-regionalorstatewideEASbroadcast,followinganypoliciesand
proceduresdevelopedbyCHP(GovernmentCode§8594).
(c)ThepressreleaseinformationisforwardedtotheSheriff'sDepartmentEmergency
CommunicationsBureausothatgeneralbroadcastscanbemadetolocallaw
enforcementagencies.
(d)InformationregardingthemissingpersonshouldbeenteredintotheCaliforniaLaw
EnforcementTelecommunicationSystem(CLETS).
(e)InformationregardingthemissingpersonshouldbeenteredintotheCalifornia
DepartmentofJusticeMissingandUnidentiedPersonsSystem(MUPS)/National
CrimeInformationCenter(NCIC).
(f)Thefollowingresourcesshouldbeconsideredascircumstancesdictate:
1.ThelocalFBIofce
2.NationalCenterforMissingandExploitedChildren(NCMEC)
334.5BLUEALERTS
BlueAlertsmaybeissuedwhenadeputyiskilled,injuredorassaultedandthesuspect
mayposeathreattothepublicorotherlawenforcementpersonnel.
334.5.1CRITERIAFORBLUEALERTS
AllofthefollowingconditionsmustbemetbeforeactivatingaBlueAlert(GovernmentCode
§8594.5):
(a)Alawenforcementofcerhasbeenkilled,sufferedseriousbodilyinjuryorhasbeen
assaultedwithadeadlyweapon,andthesuspecthasedthesceneoftheoffense.
(b)Theinvestigatinglawenforcementagencyhasdeterminedthatthesuspectposesan
imminentthreattothepublicorotherlawenforcementpersonnel.
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(c)Adetaileddescriptionofthesuspect'svehicleorlicenseplateisavailablefor
broadcast.
(d)Publicdisseminationofavailableinformationmayhelpavertfurtherharmor
accelerateapprehensionofthesuspect.
334.5.2PROCEDUREFORBLUEALERT
Thesupervisorinchargeshouldensurethefollowing:
(a)Aninitialpressreleaseispreparedthatincludesallavailableinformationthatmight
aidinlocatingthesuspect:
1.Thelicensenumberand/oranyotheravailabledescriptionorphotographofthe
vehicle
2.Photograph,descriptionand/oridenticationofthesuspect
3.Thesuspect'sidentity,ageanddescription,ifknown
4.Detailregardinglocationofincident,directionoftravel,potentialdestinations,if
known
5.NameandtelephonenumberofthePublicInformationOfcerorother
authorizedindividualtohandlemedialiaison
6.Atelephonenumberforthepublictocallwithleadsorinformation
(b)ThelocalCaliforniaHighwayPatrolcommunicationscenteriscontactedtoinitiatea
multi-regionalorstatewideEASbroadcast.
(c)TheinformationinthepressreleaseisforwardedtotheSheriff'sDepartment
EmergencyCommunicationsBureausothatgeneralbroadcastscanbemadeto
locallawenforcementagencies.
(d)Thefollowingresourcesshouldbeconsideredascircumstancesdictate:
1.EntryintotheCaliforniaLawEnforcementT elecommunicationSystem(CLETS)
2.TheFBIlocalofce
334.6SILVERALERTS
SilverAlerts®isanemergencynoticationsystemforpeoplewhoare65yearsofageor
olderandhavebeenreportedmissing.
334.6.1CRITERIAFORSILVERALERTS
AllofthefollowingconditionsmustbemetbeforeactivatingaSilverAlert(Government
Code§8594.10):
(a)Themissingpersonis65yearsofageorolder.
(b)Thedepartmenthasutilizedallavailablelocalresources.
(c)Theinvestigatingdeputyorsupervisorhasdeterminedthatthepersonismissing
underunexplainedorsuspiciouscircumstances.
(d)Theinvestigatingdeputyorsupervisorbelievesthatthepersonisindangerbecause
ofage,health,mentalorphysicaldisability,environmentorweatherconditions,that
thepersonisinthecompanyofapotentiallydangerousperson,orthatthereareother
factorsindicatingthatthepersonmaybeinperil.
(e)Thereisinformationavailablethat,ifdisseminatedtothepublic,couldassistinthe
saferecoveryofthemissingperson.
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334.6.2PROCEDUREFORSILVERALERT
RequestsforaSilverAlertshallbemadethroughtheCaliforniaHighwayPatrol.
334.7MUTUALAID
Theexperiencesofotherlawenforcementjurisdictionsthathaveimplementedsimilarplans
indicateanAMBERAlertorBlueAlertwillgenerateahighvolumeoftelephonecallstothe
handlingagency.
TheSheriff'sDepartmentEmergencyCommunicationsBureaufacilitiesandstaffcanbe
madeavailableintheeventofahighcallvolume.
IftheShiftSergeantorDetectiveBureauSupervisorelectstousetheservicesoftheSheriff's
Department,thefollowingwillapply:
(a)NotifytheSheriff'sDepartmentShiftSergeantoftheincidentandtherequestfor
assistance.He/shewillprovideyouwithatelephonenumberforthepublictocall.
(b)Inthepressrelease,directthepublictothetelephonenumberprovidedbytheSheriff's
DepartmentShiftSergeant.
(c)ThePublicInformationOfcerwillcontinuetohandleallpressreleasesandmedia
inquiries.AnypressinquiriesreceivedbytheSheriff'sDepartmentwillbereferred
backtothisdepartment.
TheElDoradoCountySheriff'sOfceshallassignaminimumoftwodetectives/deputies
torespondtotheSheriff'sDepartmentEmergencyCommunicationsBureautoscreenand
relayinformationandanycluesreceivedfromincomingcalls.Ascircumstancesdictate,
morestaffresourcesfromthehandlinglawenforcementagencymaybenecessarytoassist
thestaffattheEmergencyCommunicationsBureau.
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336
ElDoradoCountySheriff'sOfce
PolicyManual
VictimWitnessAssistanceProgram
336.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sOfceiscommittedtoprovidingguidanceandassistanceto
thevictimsandwitnessesofcrime.ItisthegoaloftheElDoradoCountySheriff'sOfceto
facilitatesuchassistancethroughavailablegovernmentandprivateresources.Employees
shouldremainsensitivetotheneedsofvictimsandwitnesses.
336.2POLICY
TheElDoradoCountySheriff'sOfceiscommittedtoprovidingguidanceandassistance
tothevictimsandwitnessesofcrime.TheemployeesoftheElDoradoCountySheriff's
Ofcewillshowcompassionandunderstandingforvictimsandwitnessesandwillmake
reasonableeffortstoprovidethesupportandinformationidentiedinthispolicy.
336.3ADVISEMENTRESPONSIBILITY
Everyemployeereportingorinvestigatingacrimewhereavictimhassuffereddirector
threatenedphysical,psychologicalornancialharmasaresultofthecommissionor
attemptedcommissionofacrimeordelinquentactwillensurethevictimhasbeenprovided
withinformationabouttheexistenceofthelocalvictimcenters.Thismaybeaccomplished
byprovidingthevictimtheMarsy'sCardwiththecasereportnumbernotedonthecard
(Cal.PenalCode§679.026).AVictimofViolentCrimeformshouldalsobeprovidedifthe
victimsufferedaninjuryasadirectorproximatecauseofthatcrime.
Ifforanyreasontheinvestigatingemployeeisunabletocompletetheabovenotications
suchfactshallbenotedintherelatedcasereportandthenoticationsshouldbecompleted
bytheassigneddetective.
TheRecordsManagerisresponsibleforobtainingorpublishingaMarsy'sCardas
describedinCal.PenalCode§679.026andmakingasufcientsupplyofMarsy'sCards
availabletoElDoradoCountySheriff'sOfceemployees.
336.3.1SPECIFICVICTIMLIAISONDUTIES
TheSheriffshalldesignateacrimevictimliaisonofcerasliaisontotheVictim-Witness
AssistanceProgramofce.Itshallbehis/herresponsibilitytoforwardcopiesofpolice
reportsrequestedbythelocalvictimcenterstoverifythecriminalactivityuponwhichthe
applicationforassistanceisbased.Theliaisonofcershallcarryoutthefunctionsrequired
bystatelaw;anddeviseandimplementwrittenprocedurestonotifyandprovidetherequired
compensationinformation.TheReleaseofRecordsandInformationPolicyinthismanual
regardingthereleaseofreportsshallbefollowedinallcases(GovernmentCode§13962(b);
2CCR649.35;2CCR649.36).
336.4CRIMEVICTIMS
Deputiesshouldprovideallvictimswiththeapplicablevictiminformationhandouts.
Deputiesshouldneverguaranteeavictim'ssafetyfromfutureharmbutmaymakepractical
safetysuggestionstovictimswhoexpressfearoffutureharmorretaliation.Deputiesshould
neverguaranteethatapersonqualiesasavictimforthepurposeofcompensationor
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restitutionbutmaydirecthim/hertotheproperwrittendepartmentmaterialoravailable
victimresources.
336.5VICTIMINFORMATION
TheAdministrativeServicesSupervisorshallensurethatvictiminformationhandoutsare
availableandcurrent.Theseshouldincludeasappropriate:
(a)Sheltersandothercommunityresourcesforvictimsofdomesticviolence.
(b)Communityresourcesforvictimsofsexualassault.
(c)Assurancethatsexualassaultvictimswillnotincurout-of-pocketexpensesfor
forensicmedicalexams(42USC§3796gg;PenalCode§13823.95(a)).
(d)Anexplanationthatnovictimofsexualassaultshallberequiredtoparticipateoragree
toparticipateinthecriminaljusticesystem,eitherpriortoexaminationoratanyother
time(PenalCode§13823.95(b)).
(e)Anadvisementthatapersonwhowasarrestedmaybereleasedonbondorsome
otherformofreleaseandthatthevictimshouldnotrelyuponanarrestasaguarantee
ofsafety.
(f)Aclearexplanationofrelevantcourtordersandhowtheycanbeobtained.
(g)Informationregardingavailablecompensationforqualifyingvictimsofcrime.
(h)VINE®information(VictimInformationandNoticationEveryday),includingthe
telephonenumberandwhetherthisfreeserviceisavailabletoallowvictimstocheck
onanoffender'scustodystatusandtoregisterforautomaticnoticationwhena
personisreleasedfromjail.
(i)NoticeregardingU-VisaandT-Visaapplicationprocesses.
(j)Resourcesavailableforvictimsofidentitytheft.
(k)Aplaceforthedeputy'sname,badgenumberandanyapplicablecaseorincident
number.
(l)Anyadditionalinformationrequiredbystatelaw(PenalCode§13701;PenalCode§
679.02;PenalCode§679.05;PenalCode§679.026).
336.6WITNESSES
Deputiesshouldneverguaranteeawitness'safetyfromfutureharmorthathis/heridentity
willalwaysremaincondential.Deputiesmaymakepracticalsafetysuggestionsto
witnesseswhoexpressfearoffutureharmorretaliation.
Deputiesshouldinvestigateallegationsofwitnessintimidationandtakeenforcementaction
whenlawfulandreasonable.
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HateCrimes
338.1PURPOSEANDSCOPE
Thisdepartmentrecognizesandplacesahighpriorityontherightsofallindividuals
guaranteedundertheConstitutionandthelawsofthisstate.Whensuchrightsare
infringeduponbyviolence,threatsorotherharassment,thisdepartmentwillutilizeall
availableresourcestoseethatjusticeisservedunderthelaw.Thispolicyhasbeen
developedtomeetorexceedtheprovisionsofPenalCode§13519.6(c)andprovides
membersofthisdepartmentwithguidelinesforidentifyingandinvestigatingincidentsand
crimesthatmaybemotivatedbyhatredorotherbias.
338.2DEFINITIONS
Hatecrimes-PenalCode§422.55(a)denesahatecrimeasacriminalactcommittedin
wholeorinpart,becauseofoneormoreofthefollowingactualorperceivedcharacteristics
ofthevictim:
(a)Disability
(b)Sex
(c)Nationality
(d)Raceorethnicity
(e)Religion
(f)Sexualorientation
(g)Associationwithapersonorgroupwithoneormoreoftheseactualorperceived
characteristics
(h)Examplesofhatecrimesinclude,butarenotlimitedto:
1.Interferingwith,oppressingorthreateninganyotherpersoninthefreeexercise
orenjoymentofanyrightorprivilegesecuredbytheconstitutionorlawsbecause
ofoneormoreoftheactualorperceivedcharacteristicsofthevictim(Penal
Code§422.6).
2.Defacingaperson'spropertybecauseofoneormoreoftheactualorperceived
characteristicsofthevictim(PenalCode§422.6(b)).
3.Terrorizingapersonwithaswastikaorburningcross(PenalCode§11411).
4.Vandalizingaplaceofworship(PenalCode§594.3).
ThefederalMatthewShepardandJamesByrd,Jr.HateCrimesPreventionActexpands
federalhatecrimestoincludecrimesmotivatedbyavictim'sactualorperceivedsex,sexual
orientation,genderidentityordisability(18USC§245).
338.3PREVENTINGANDPREPARINGFORLIKELYHATECRIMES
Whileitisrecognizedthatnotallcrimecanbeprevented,thisdepartmentiscommittedto
takingaproactiveapproachtopreventingandpreparingforlikelyhatecrimesbyamong
otherthings:
(a)Deputiesshouldmakeanafrmativeefforttoestablishcontactwithpersonsand
groupswithinthecommunitywhoarelikelytargetsofhatecrimestoformand
cooperatewithpreventionandresponsenetworks
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(b)Accessingassistanceby,amongotherthings,activatingtheDepartmentofJustice
hatecrimerapidresponseprotocolwhennecessary
(c)Providingvictimassistanceandfollow-upasoutlinedbelow,includingcommunity
follow-up
338.4PROCEDUREFORINVESTIGATINGHATECRIMES
Wheneveranymemberofthisdepartmentreceivesareportofasuspectedhatecrimeor
otheractivitythatreasonablyappearstoinvolveapotentialhatecrime,thefollowingshould
occur:
(a)Deputy(s)willbepromptlyassignedtocontactthevictim,witness,orreportingparty
toinvestigatethematterfurtherascircumstancesmaydictate
(b)Asupervisorshouldbenotiedofthecircumstancesassoonaspractical
(c)Once"inprogress"aspectsofanysuchsituationhavebeenstabilized(e.g.,treatment
ofvictims,apprehensionofpresentsuspects,etc.),theassigneddeputy(s)willtake
allreasonablestepstopreserveavailableevidencethatmaytendtoestablishthata
hatecrimewasinvolved
(d)Theassigneddeputy(s)willinterviewavailablewitnesses,victimsandothersto
determinewhatcircumstances,ifany,indicatethatthesituationmayinvolveahate
crime.Novictimoforawitnesstoahatecrimewhoisnototherwisechargedwithor
convictedofacrimeunderstatelawmaybedetainedfororturnedovertofederal
authoritiesexclusivelyforanyactualorsuspectedimmigrationviolation(PenalCode
§422.93(b))
(e)Dependingonthesituation,theassigneddeputy(s)orsupervisormayrequest
additionalassistancefromdetectivesorotherresourcestofurthertheinvestigation
(f)Theassigneddeputy(s)willincludeallavailableevidenceindicatingthelikelihoodofa
hatecrimeintherelevantreport(s).Allrelatedreportswillbeclearlymarkedas"Hate
Crimes"and,absentpriorapprovalofasupervisor,willbecompletedandsubmitted
bytheassigneddeputy(s)beforetheendoftheshift
(g)Theassigneddeputy(s)willprovidethevictim(s)ofanysuspectedhatecrimewitha
brochureonhatecrimes(PenalCode§422.92).Suchbrochureswillalsobeavailable
tomembersofthegeneralpublicuponrequest.Theassigneddeputy(s)shouldalso
makereasonableeffortstoassistthevictim(s)byprovidingavailableinformationon
localassistanceprogramsandorganizations
(h)Theassigneddeputy(s)andsupervisorshouldtakereasonablestepstoensurethat
anysuchsituationdoesnotescalatefurther(e.g.,PossibleTemporaryRestraining
OrderthroughtheDistrictAttorneyorCountyCounselPenalCode§136.2orCivil
Code§52.1asindicated).
338.5TRAINING
AllmembersofthisdepartmentwillreceivePOSTapprovedtrainingonhatecrime
recognitionandinvestigationasprovidedbyPenalCode§13519.6.
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DisciplinaryPolicy
340.1PURPOSEANDSCOPE
Toprovideemployeesofthisdepartmentwithguidelinesfortheirconductinorderthatthey
mayparticipateinmeetingthegoalsofthisdepartmentinservingthecommunity.Thispolicy
shallapplytoallswornandcivilianmembersofthisdepartment(includingpart-timeand
reserveemployees).Thispolicyisintendedforinternaluseonlyandshallnotbeconstrued
toincreaseorestablishanemployee'scivilorcriminalliability.Norshallitbeconstrued
tocreateorestablishahigherstandardofsafetyorcare.Aviolationofanyportionofthis
policymayonlyserveasthebasisforinternaldisciplinaryand/oradministrativeaction.
340.2DISCIPLINEPOLICY
Thecontinuedemploymentofeveryemployeeofthisdepartmentshallbebasedonconduct
thatreasonablyconformstotheguidelinessetforthherein.Failureofanyemployeeto
meettheguidelinessetforthinthispolicy,whetheron-dutyoroff-duty,maybecausefor
disciplinaryaction.
Anemployee'soff-dutyconductshallbegovernedbythispolicytotheextentthatitisrelated
toact(s)thatmaymateriallyaffectorarisefromtheemployee'sabilitytoperformofcial
dutiesortotheextentthatitmaybeindicativeofuntnessforhis/herposition.
340.3CONDUCTWHICHMAYRESULTINDISCIPLINE
Thefollowinglistofcausesfordisciplinaryactionconstitutesaportionofthedisciplinary
standardsofthisdepartment.Thislistisnotintendedtocovereverypossibletypeof
misconductanddoesnotprecludetherecommendationofdisciplinaryactionforspecic
actionorinactionthatisdetrimentaltoefcientdepartmentservice:
340.3.1ATTENDANCE
(a)Leavingjobtowhichassignedduringdutyhourswithoutreasonableexcuseand
properpermissionandapproval.
(b)Unexcusedorunauthorizedabsenceortardinessonscheduledday(s)ofwork.
(c)Failuretoreporttoworkortoplaceofassignmentattimespeciedandfullyprepared
toperformdutieswithoutreasonableexcuse.
(d)FailuretonotifytheDepartmentwithin24hoursofanychangeinresidenceaddress,
homephonenumber,ormaritalstatus.
340.3.2CONDUCT
(a)Unauthorizedorunlawfulghting,threateningorattemptingtoinictunlawfulbodily
injuryonanother.
(b)Initiatinganycivilactionforrecoveryofanydamagesorinjuriesincurredinthecourse
andscopeofemploymentwithoutrstnotifyingtheSheriffofsuchaction.
(c)Usingdepartmentresourcesinassociationwithanyportionofanindependent
civilaction.Theseresourcesinclude,butarenotlimitedto,personnel,vehicles,
equipmentandnon-subpoenaedrecords.
(d)Engaginginhorseplayresultingininjuryorpropertydamageorthereasonable
possibilitythereof.
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(e)Unauthorizedpossessionof,lossofordamagetodepartmentpropertyortheproperty
ofothers,orendangeringitthroughunreasonablecarelessnessormaliciousness.
(f)Failureofanyemployeetopromptlyandfullyreportactivitiesontheirownpartorthe
partofanyotheremployeewheresuchactivitiesmayresultincriminalprosecutionor
disciplineunderthispolicy.
(g)Failureofanyemployeetopromptlyandfullyreportactivitiesthathaveresultedin
ofcialcontactbyanyotherlawenforcementagency.
(h)Usingordisclosingone'sstatusasanemployeewiththeDepartmentinanyway
thatcouldreasonablybeperceivedasanattempttogaininuenceorauthorityfor
non-departmentbusinessoractivity.
(i)Theuseofanyinformation,photograph,videoorotherrecordingobtainedor
accessedasaresultofemploymentwiththeDepartmentforpersonalornancial
gainorwithouttheexpressauthorizationoftheSherifforadesigneemayresultin
disciplineunderthispolicy.
(j)Seekingrestrainingordersagainstindividualsencounteredinthelineofdutywithout
theexpresspermissionoftheSheriff.
(k)Discourteous,disrespectfulordiscriminatorytreatmentofanymemberofthepublic
oranymemberofthisdepartment.
(l)Unwelcomesolicitationofapersonalorsexualrelationshipwhileon-dutyorthrough
theuseofone'sofcialcapacity.
(m)Engaginginon-dutysexualrelationsincluding,butnotlimitedto,sexualintercourse,
excessivedisplaysofpublicaffectionorothersexualcontact.
340.3.3DISCRIMINATION
(a)Discriminateagainstanypersonbecauseofage,race,color,creed,religion,sex,
sexualorientation,nationalorigin,ancestry,maritalstatus,physicalormental
disabilityormedicalcondition.
340.3.4INTOXICANTS
(a)Reportingforworkorbeingatworkfollowingtheuseofintoxicantswheresuchuse
mayimpairtheemployee'sabilitytoperformassigneddutiesorwherethereisan
immediatesuspicionofineffectivenessduringpubliccontactresultingfromtheuseof
intoxicants
(b)Unauthorizedpossessionoruseof,orattemptingtobringintoxicantstotheworksite,
exceptasauthorizedintheperformanceofanofcialassignment.Anemployeewho
isauthorizedtoconsumeintoxicantsisnotpermittedtodosotosuchadegreethatit
mayimpairon-dutyperformance
(c)Reportingforworkorbeingatworkfollowingtheuseofa"controlledsubstance"or
anydrug(whetherlegallyprescribedorotherwise)wheresuchusemayimpairthe
employee'sabilitytoperformassignedduties
(d)Unauthorizedpossession,useof,orattemptingtobringcontrolledsubstanceorother
illegaldrugtoanyworksite
340.3.5PERFORMANCE
(a)Unauthorizedsleepingduringon-dutytimeorassignments.
(b)Carelessworkmanshipresultinginspoilageorwasteofmaterialsorworkofan
unacceptablenatureasapplicabletothenatureoftheworkassigned.
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(c)Unsatisfactoryworkperformanceincluding,butnotlimitedto,failure,incompetence,
inefciencyordelayinperformingand/orcarryingoutproperorders,work
assignmentsorinstructionsofsupervisorswithoutareasonableandbonade
excuse.
(d)Concealing,attemptingtoconceal,removingordestroyingdefectiveorincompetent
work.
(e)Disobedienceorinsubordinationtoconstitutedauthorities,includingrefusalor
deliberatefailuretocarryoutorfollowlawfuldirectivesandordersfromany
supervisororpersoninapositionofauthority.
(f)Thewrongfulorunlawfulexerciseofauthorityonthepartofanyemployeefor
maliciouspurpose,personalgain,willfuldeceitoranyotherimproperpurpose.
(g)Disparagingremarksorconductconcerningdulyconstitutedauthoritytotheextent
thatsuchconductdisruptstheefciencyoftheSheriff'sOfceorsubvertsthegood
order,efciencyanddisciplineoftheSheriff'sOfceorwhichwouldtendtodiscredit
anymemberthereof.
(h)Knowinglymakingfalse,misleadingormaliciousstatementsthatarereasonably
calculatedtoharmordestroythereputation,authorityorofcialstandingofthe
Sheriff'sOfceormembersthereof.
(i)Thefalsicationofanywork-relatedrecords,themakingofmisleadingentriesor
statementswiththeintenttodeceive,orthewillfulandunauthorizeddestruction
and/ormutilationofanydepartmentrecord,book,paperordocument.
(j)Wrongfullyloaning,selling,givingawayorappropriatinganydepartmentpropertyfor
thepersonaluseoftheemployeeoranyunauthorizedperson.
(k)Theunauthorizeduseofanybadge,uniform,identicationcardorotherdepartment
equipmentorpropertyforpersonalgainoranyotherimproperpurpose.
(l)Thereceiptoracceptanceofareward,feeorgiftfromanypersonforserviceincident
totheperformanceoftheemployee'sduties(lawfulsubpoenafeesandauthorized
workpermitsexcepted).
(m)Anyknowingornegligentviolationoftheprovisionsofthedepartmentmanual,
operatingproceduresorotherwrittendirectiveofanauthorizedsupervisor.The
Sheriff'sOfceshallmakethismanualavailabletoallemployees.Employeesshall
familiarizethemselveswiththismanualandberesponsibleforcompliancewitheach
ofthepoliciescontainedherein.
(n)Work-relateddishonesty,includingattemptedoractualtheftofdepartmentproperty,
servicesorthepropertyofothers,ortheunauthorizedremovalorpossessionof
departmentpropertyorthepropertyofanotherperson.
(o)Criminal,dishonest,infamousordisgracefulconductadverselyaffectingthe
employee/employerrelationship,whetheron-oroff-duty.
(p)Failuretodiscloseormisrepresentingmaterialfacts,orthemakingofanyfalseor
misleadingstatementonanyapplication,examinationform,orotherofcialdocument,
reportorformorduringthecourseofanywork-relatedinvestigation.
(q)Failuretotakereasonableactionwhileon-dutyandwhenrequiredbylaw,statute,
resolutionorapproveddepartmentpracticesorprocedures.
(r)Associatingwithorjoiningacriminalgang,organizedcrimeand/orcriminalsyndicate
whenadepartmentmemberkneworreasonablyshouldhaveknownofthecriminal
natureoftheorganization.Thisincludesanyorganizationinvolvedinadenable
criminalactivityorenterprise,exceptasspecicallydirectedandauthorizedbythe
Sheriff'sOfce.
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(s)Offeroracceptanceofabribeorgratuity.
(t)Misappropriationormisuseofpublicfunds.
(u)Exceedinglawfulpeaceofcerpowersbyunreasonable,unlawfulorexcessive
conduct.
(v)Unlawfulgamblingorunlawfulbettingatanytimeoranyplace.Legalgamblingor
bettingunderanyofthefollowingconditions:whileondepartmentpremises;atany
worksite;whileon-dutyorwhileinuniform;orwhileusinganydepartmentequipment
orsystem.Gamblingactivityundertakenaspartofadeputy'sofcialdutiesandwith
theexpressknowledgeandpermissionofadirectsupervisorisexemptfromthis
prohibition.
(w)Substantiated,active,continuingassociationonapersonalratherthanofcialbasis
withapersonorpersonswhoengageinorarecontinuingtoengageinserious
violationsofstateorfederallaws,wheretheemployeehasorreasonablyshould
haveknowledgeofsuchcriminalactivities,exceptwherespecicallydirectedand
authorizedbytheSheriff'sOfce.
(x)Solicitations,speechesordistributionofcampaignliteraturefororagainstany
politicalcandidateorpositionwhileon-duty,ondepartmentpropertyorwhilein
anywayrepresentinghim/herselfasamemberofthisagency,exceptasexpressly
authorizedbytheSheriff.
(y)Engaginginpoliticalactivitiesduringassignedworkinghoursexceptasexpressly
authorizedbytheSheriff.
(z)Violatinganymisdemeanororfelonystatute.
(aa)Anyotheron-dutyoroff-dutyconductwhichanyemployeeknowsorreasonably
shouldknowisunbecomingamemberoftheDepartmentorwhichiscontraryto
goodorder,efciencyormorale,orwhichtendstoreectunfavorablyuponthe
Departmentoritsmembers.
(ab)Anyfailureorrefusalofanemployeetoproperlyperformthefunctionanddutiesof
anassignedposition.
(ac)Failuretomaintainrequiredandcurrentlicenses(e.g.driver'slicense)and
certications(e.g.,rstaid).
(ad)Givingfalseormisleadingstatements,ormisrepresentingoromittingmaterial
informationtoasupervisor,orotherpersoninapositionofauthority,inconnection
withanyinvestigationorinthereportingofanydepartment-relatedbusiness.
340.3.6SAFETY
(a)Failuretoobservepostedrules,signsandwrittenororalsafetyinstructionswhile
ondutyand/orwithindepartmentfacilitiesortouserequiredprotectiveclothingor
equipment.
(b)Knowinglyfailingtoreportanyon-the-joborwork-relatedaccidentorinjurywithin24
hours.
(c)Substantiatedemployeerecordofunsafeorimproperdrivinghabitsoractionsinthe
courseofemployment.
(d)Failuretomaintaingoodphysicalconditionsufcienttoadequatelyandsafelyperform
lawenforcementduties.
(e)Anypersonalactioncontributingtoinvolvementinapreventabletrafccollision,or
otherunsafeorimproperdrivinghabitsoractionsinthecourseofemployment.
(f)Violatingdepartmentalsafetystandardsorsafeworkingpractices.
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340.3.7SECURITY
(a)Unauthorized,intentionalreleaseofcondentialinformation,materials,data,formsor
reports
340.3.8SUPERVISIONRESPONSIBILITY
(a)Failureofasupervisortotakeappropriateactiontoensurethatemployeesadhereto
thepoliciesandproceduresofthisdepartmentandtheactionsofallpersonnelcomply
withalllaws
(b)Failureofasupervisortotimelyreportknownmisconductofanemployeetohisorher
immediatesupervisorortodocumentsuchmisconductappropriatelyorasrequired
bypolicy
(c)Theunequalordisparateexerciseofauthorityonthepartofasupervisortowardany
employeeformaliciousorotherimproperpurpose
340.4INVESTIGATIONOFDISCIPLINARYALLEGATIONS
Regardlessofthesourceofanallegationofmisconduct,allsuchmatterswillbeinvestigated
inaccordancewithPersonnelComplaintProcedurePolicyManual§1020.Pursuantto
GovernmentCode§§3304(d)and3508.1,theinvestigationshouldbecompletedwithin
oneyearofthediscoveryoftheallegationunlesssuchinvestigationfallswithinoneofthe
exceptionsdelineatedwithinthoseprovisions.
Investigationofcomplaintsallegingmisconductbynon-swornemployeeswillbe
investigatedinaccordancewithprevailinglaw.
340.4.1INITIATIONOFDISCIPLINARYACTION
(a)AllSergeants,CivilianSupervisors,andabove,mayissueaNoticeofCorrection,
subjecttoapprovalbyaLieutenent.SergeantsandCivilianSupervisorsmayissuea
LetterofCounseling,withDivisionCommanderapproval.
(b)AllLieutenants,CivilianManagers,andabove,mayissuedisciplinaryactionuptoand
includingaLetterofReprimand,withSheriff,ordesignee,approval.
1.Lieutenantsmaysuspendanemployeewithpay,onlyunderthefollowing
circumstances:
(a)IntheabsenceoftheSheriff,Undersheriff,andDivisionCommander.
(b)Inanemergencysituation.
(c)Ifitappearslikelythattheemployee'scontinuedpresencewouldcreatea
securityriskorwouldbeadetrimenttotheDepartment'sgoodfunction.
(c)Allsupervisorypersonnelmayrecommendmoresevereactionthantheirrespective
rankallowsthemtoissue.However,theactionitselfmustfallwithintheirrangeof
authority.
(d)Alldisciplinaryactioninvolvingsuspensionthroughdismissalshallbereviewed
andauthorizedbytheDivisionCommanderwhoshallensurethattheinvestigation
initiatingsuchactioniscomplete.
340.4.2WRITTENREPRIMANDS
Anyemployee(exceptthoserepresentedbyPublicEmployees,LocalUnionNo.1)wishing
toformallyappealawrittenreprimandmustsubmit,withinve(5)workingdaysfromthe
effectivedateofsuchpunitiveaction,aNoticeofAppealtotheSheriffordesigneeactingin
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thecapacityofadministrativeappealofcer,togetherwithanyandalldocumentssupporting
theemployee'sappealincludingstatementsfromanywitnesses.FailuretosubmitaNotice
ofAppealtotheSheriffordesigneewithinthetimeperiodprescribedshallconstitutean
absolutewaiveroftherighttoan"administrativeappeal"pursuanttoGovernmentCode
Section3300etseq.
TheSherifforhis/herdesigneemustrespondinwritingtotheNoticeofAppealwithin
twenty(20)workingdaysfollowingsubmission.Nohearingisrequiredtobeheldandthe
designeemayrespondtotheappealsolelyonthematerialsanddocumentsprovidedby
theemployeeandbythedepartment.
TheSheriffordesignee,actingastheAdministrativeAppealOfcer,shallhavethepowerto
amend,modify,rescind,oruphold,inwholeoranypartthereof,theclaimedpunitiveaction
ofthedepartmentortheauthorityimposingdiscipline.
The"administrativeappeal"providedforhereinneednotbecompletedpriortothe
implementationofthealleged"punitiveaction.
EmployeesrepresentedbyPublicEmployees,LocalUnionNo.1shallhavetherightto
appealawrittenreprimandinaccordancewiththeprovisionssetforthintheMemorandum
ofUnderstandingbetweencoveredmembersandtheCountyofElDorado.
WhenissuingaWrittenReprimand,Supervisors,andCivilianandSwornManagers,shall
followtheapprovedSheriff'sOfceformat.
340.4.3LETTEROFCOUNSELING
ALetterofCounselingshallbedenedasthedocumentationofaconversationinwhicha
supervisoradvisesanemployeetocorrectcertainbehavior,andisnotadisciplinaryaction.
AnyemployeemaylearebuttaltoaLetterofCounselingbysubmittingtherebuttal,in
writing,totheissuingsupervisorwithinve(5)workingdaysoftheissuingdateoftheLetter
ofCounseling.ThewrittenrebuttalshallbeattachedtotheLetterofCounselingandboth
shallbeplacedintotheemployee'sevaluationleforaminimumoftwo(2)years.AllLetters
ofCounselingwillbekeptinanemployee'sevaluationleforaminimumof2years.The
LetterofCounselingmaybeusedtoassistinthecompletionoftheemployee'sevaluation
duringtherstyear.
WhenissuingLettersofCounseling,Supervisors,andCivilianandSwornManagersshall
followtheapprovedSheriff'sOfceformat.
340.5POSTINVESTIGATIONPROCEDURES
Uponreceiptofanycompletedpersonnelinvestigation,theDivisionCommanderofthe
involvedemployeeshallreviewtheentireinvestigativele,theemployee'spersonnel
leandanyotherrelevantmaterials.DivisionCommandersshallmakedisciplinary
recommendation(s)within45daysofreceiptofthecompletedpersonnelinvestigationto
theSupportServicesCaptain,ordesignee.
TheDivisionCommandermay,ontheirowninitiative,issueaLetterofIntent(Skellynotice)
tobeginpunitiveactionincluding:suspension,demotion,andtermination.
(a)Priortopunitiveaction,theDivisionCommandermayreturntheentireinvestigation
totheassignedinvestigatororsupervisorforfurtherinvestigationoraction.
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DisciplinaryPolicy
340.5.1DIVISIONCOMMANDERRESPONSIBILITIES
Intheeventthatpunitiveactionisrecommended,theDivisionCommandershallprovidethe
employeewithNoticeofIntent(Skellynotice)whichshallincludethefollowinginformation:
(a)Specicchargessetforthinseparatecounts,describingtheconductunderlyingeach
count.
(b)Astatementthattheemployeehasbeenprovidedwithorgivenaccesstoallofthe
materialsconsideredfortheproposedpunitiveaction.
(c)AnopportunitytorespondorallyorinwritingtotheSheriffwithinve(5)daysof
receivingtheSkellynotice.
1.Uponashowingofgoodcausebytheemployee,theSheriffmaygranta
reasonableextensionoftimefortheemployeetorespond.
340.6EMPLOYEERESPONSE
Thepre-disciplineprocessisintendedtoprovidetheaccusedemployeewithanopportunity
topresentawrittenororalresponsetotheSheriffafterhavinghadanopportunityto
reviewthesupportingmaterialsandpriortoimpositionofanyrecommendeddiscipline.
Theemployeeshallconsiderthefollowing:
(a)ThisSkellyresponseisnotintendedtobeanadversarialorformalhearing.
(b)Althoughtheemployeemayberepresentedbyanuninvolvedrepresentativeorlegal
counsel,theSkellyresponseisnotdesignedtoaccommodatethepresentationof
testimonyorwitnesses.
(c)Theemployeemaysuggestthatfurtherinvestigationcouldbeconductedorthe
employeemayofferanyadditionalinformationormitigatingfactorsfortheSheriffto
consider.
(d)IntheeventthattheSheriffelectstocausefurtherinvestigationtobeconducted,the
employeeshallbeprovidedwiththeresultsofsuchsubsequentinvestigationpriorto
theimpositionofanydiscipline.
(e)Theemployeemaythereafterhavetheopportunitytofurtherrespondorallyorin
writingtotheSheriffonthelimitedissue(s)ofinformationraisedinanysubsequent
materials.
(f)Oncetheemployeehascompletedhis/herSkellyresponseor,iftheemployeehas
electedtowaiveanysuchresponse,theSheriffshallconsiderallinformationreceived
inregardtotherecommendeddiscipline.TheSheriffshallthereafterrenderatimely
writtendecisiontotheemployeeimposing,modifyingorrejectingtherecommended
discipline.Intheeventofatermination,thenalnoticeofdisciplineshallalsoinform
theemployeeofthereason(s)forterminationandtheprocesstoreceiveallremaining
fringeandretirementbenets.
(g)OncetheSheriffhasissuedawrittendecision,thedisciplineshallbecomeeffective.
340.7RESIGNATIONS/RETIREMENTSPRIORTODISCIPLINE
Intheeventthatanemployeetendersawrittenretirementorresignationpriortothe
impositionofdiscipline,itshallbenotedinthele.
Thetenderofaretirementorresignationbyitselfshallnotserveasgroundsforthe
terminationofpendingdiscipline.
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340.8POSTSKELLYPROCEDURE
Insituationsresultingintheimpositionofasuspension,punitivetransfer,demotion,
terminationofanon-probationaryemployee,theemployeeshallhavetherighttoan
evidentiaryappealoftheSheriff'simpositionofdisciplinepursuanttotheoperative
MemorandumofUnderstanding(MOU)andpersonnelrules.
340.9DISCIPLINARYACTIONAGAINSTPROBATIONARYEMPLOYEES
Intheeventthataprobationaryemployeeisterminatedsolelyforunsatisfactory
performanceorthefailuretomeetdepartmentstandards,theemployeeshallhavenoright
toappealandthefollowingshallbeconsidered:
(a)Terminationofaprobationaryemployeeforsuchfailuretopassprobationshallbeso
reectedintheemployee'spersonnelle.
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342
ElDoradoCountySheriff'sOfce
PolicyManual
DepartmentTechnologyUse
342.1PURPOSEANDSCOPE
Thispolicydescribestheuseofdepartmentcomputers,softwareandsystems.
342.2DEFINITIONS
Thefollowingdenitionsrelatetotermsusedwithinthispolicy:
ComputerSystem-Shallmeanallcomputers(on-siteandportable),hardware,software,
andresourcesowned,leased,rented,orlicensedbytheElDoradoCountySheriff'sOfce,
whichareprovidedforofcialusebyagencyemployees.Thisshallincludeallaccess
to,anduseof,InternetServiceProviders(ISP)orotherserviceprovidersprovidedbyor
throughtheagencyoragencyfunding.
Hardware-Shallinclude,butisnotlimitedto,computers,computerterminals,network
equipment,modemsoranyothertangiblecomputerdevicegenerallyunderstoodto
comprisehardware.
Software-Shallinclude,butisnotlimitedto,allcomputerprogramsandapplications
including"shareware."Thisdoesnotincludelescreatedbytheindividualuser.
TemporaryFileorPermanentFileorFile-Shallmeananyelectronicdocument,
informationordataresidingorlocated,inwholeorinpart,whethertemporarilyor
permanently,onthesystem,includingbutnotlimitedtospreadsheets,calendarentries,
appointments,tasks,notes,letters,reportsormessages.
342.3SYSTEMINSPECTIONORREVIEW
Reviewofanyemployee'ssystem,andanyandalltemporaryorpermanentlesandrelated
electronicsystemsordevices,andanycontentsmayonlybeauthorizedbytheSheriffor
Undersheriff.
Reasonsforinspectionorreviewmayinclude,butarenotlimitedtosystemmalfunctions,
problemsorgeneralsystemfailure,alawsuitagainsttheagencyinvolvingtheemployee,or
relatedtotheemployee'sduties,anallegedorsuspectedviolationofadepartmentpolicy,
oraneedtoperformorprovideaservicewhentheemployeeisunavailable.
342.4AGENCYPROPERTY
Allinformation,data,documentsandotherentriesinitiatedonanyoftheagency's
computers,whetherdownloadedortransferredfromtheoriginalagencycomputer,shall
remaintheexclusivepropertyoftheDepartment.
342.5UNAUTHORIZEDUSEOFSOFTWARE
Employeesshallnotcopyorduplicateanycopyrightedorlicensedsoftwareexceptfora
singlecopyforbackuppurposesinaccordancewiththesoftwarecompany'scopyrightand
licenseagreement.Toreducetheriskofcomputervirusormalicioussoftwareinfection,
employeesshallnotinstallanyunlicensedorunauthorizedsoftwareonanydepartment
computer.Employeesshallnotinstallpersonalcopiesofanysoftwareontoanydepartment
computer.Anylesorsoftwarethatanemployeendsnecessarytouploadontoa
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departmentcomputerornetworkshallbedonesoonlywiththeapprovalofthedepartment
ITspecialistandonlyafterbeingproperlyscannedformaliciousattachments.
Noemployeeshallknowinglymake,acquireoruseunauthorizedcopiesofcomputer
softwarenotlicensedtotheagencywhileonagencypremisesoronanagencycomputer
system.Suchunauthorizeduseofsoftwareexposestheagencyandinvolvedemployees
toseverecivilandcriminalpenalties.
342.6PROHIBITEDANDINAPPROPRIATEUSEOFDEPARTMENT
TECHNOLOGY
AccesstodepartmenttechnologyresourcesprovidedbyorthroughtheDepartmentshall
bestrictlylimitedtodepartment-relatedbusinessactivities.Datastoredon,oravailable
throughdepartmentsystemsshallonlybeaccessedbyauthorizedemployeeswhoare
engagedinanactiveinvestigation,assistinginanactiveinvestigation,orwhootherwise
havealegitimatelawenforcementordepartmentbusinessrelatedpurposetoaccesssuch
data.Anyexceptionstothispolicymustbeapprovedbyasupervisor.
InternetaccessisprovidedbytheDepartmentfordepartmentrelatedbusinessactivities.An
Internetsitecontaininginformationthatisnotappropriateorapplicabletodepartmentaluse
andwhichshallnotbeintentionallyaccessedinclude,butarenotlimitedto,adultforums,
pornography,chatroomsandsimilarorrelatedWebsites.Certainexceptionsmaybe
permittedwiththeapprovalofasupervisorasafunctionofanassignment.
Downloadedinformationshallbelimitedtomessages,mailanddatales,whichshall
besubjecttoauditandreviewbytheDepartmentwithoutnotice.Nocopyrightedand/or
unlicensedsoftwareprogramlesmaybedownloaded.
Employeesshallreportanyunauthorizedaccesstothesystemorsuspectedintrusionfrom
outsidesources(includingtheInternet)toasupervisor.
342.7PROTECTIONOFAGENCYSYSTEMSANDFILES
Allemployeeshaveadutytoprotectthesystemandrelatedsystemsanddevicesfrom
physicalandenvironmentaldamageandareresponsibleforthecorrectuse,operation,
care,andmaintenanceofthesystem.
Itisexpresslyprohibitedforanemployeetoallowanunauthorizedusertoaccessthesystem
atanytimeorforanyreason.
342.7.1FLASHDRIVES
FlashDrives,alsoknownasJumpDrives,ThumbDrives,andUSBDrives,representa
signicantrisktodepartmentdataandcomputingresources.Liketheremovablemedia
ofthepast(oppydisks)virusescanbetransportedfromcomputertocomputerviaJump
Drives.Thestoragecapacityofthesedevicesrepresentsanincreasedrisktodepartment
data.Thelossofasinglejumpdrivecontainingsensitivedatacouldexposethedepartment
tosignicantliability.(Asinglejumpdrivecanholdmorethan2,000oppydisks.Anentire
databasecanbecompromised.)Therearemoresecuremethodsofmovingandstoring
departmentaldatautilizingnetworkresources.Forthesereasonsthefollowingprocedures
apply:
(a)Jumpdrivesmustbepurchasedthroughtherequisitionprocessandnotthroughofce
supply.
(b)Alldepartmentjumpdrivesmustbeencryptedwithpasswordprotectionactivated.
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(c)Jumpdrivesshallnotbeusedasaprimarymeansofstoringdepartmentdata.
(d)Personallyownedjumpdrivesshallnotbeusedtotransportdepartmentdata.
(e)Personallyownedjumpdrivesshallnotbeusedtointroducesoftwareordatainto
departmentcomputers.
(f)Somedepartmentcomputerswillbeconguredtopreventtheuseofjumpdrives
byanyone.Exceptionstothiscongurationmustberequestthroughthechainof
commandtotheTechnologyManager.
(g)Authorizationtouseajumpdriveisgrantedbytheemployee'sCaptainand
administeredbytheT echnologystaff.Onlyencrypted,departmentallyissuedjump
drivesmaybeused.
(h)Atnotimeshallajumpdrive(departmentalorpersonal)beusedtostoresensitive
datawhichincludesbutisnotlimitedtoemployeedatabasesandcriminalinformation.
Exceptionsmustbeapprovedthroughacaptainandthenonlyanencryptedjump
drivemaybeused.
(i)Eachemployeeissuedadepartmentaljumpdrivewillbegiventhispolicyandtrained
initsproperuse.T echnologystaffwillmaintainadatabaseofissuedjumpdrives.
342.8INCIDENTALPERSONALUSEOFDEPARTMENTCOMPUTER
SYSTEM
Usersareresponsibleforexercisinggoodjudgementregardingthereasonablenessof
personaluseofDepartmentcomputersonpersonaltime.Usersmayengageinreasonable
incidentalpersonaluseoftheDepartment'scomputersystems,totheextentpermittedby
theirsupervisor,aslongassuchusedoesnotdegradeoverallsystemperformance(such
asstreamingmedia,musicorvideosles),detractfromtheuser'sproductivity,duties,
servicetothepublicorDepartment,violateanylaw,orharmtheimageoftheDepartment.
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PolicyManual
ReportPreparation
344.1PURPOSEANDSCOPE
Reportpreparationisamajorpartofeachdeputy'sjob.Thepurposeofreportsisto
documentsufcientinformationtorefreshthedeputy'smemoryandtoprovidesufcient
informationforfollow-upinvestigationandsuccessfulprosecution.Reportwritingisthe
subjectofsubstantialformalizedtrainingandon-the-jobtraining.
344.1.1REPORTPREPARATION
Employeesshouldensurethatreportsaresufcientlydetailedfortheirpurposeandfree
fromerrorspriortosubmission.Itistheresponsibilityoftheassignedemployeetocomplete
andsubmitallreportstakenduringtheshiftbeforegoingoff-dutyunlesspermissiontohold
thereporthasbeenapprovedbyasupervisor.Generally,reportsrequiringpromptfollow-up
actiononactiveleads,orarrestreportswherethesuspectremainsincustodyshouldnot
beheld.
Handwrittenreportsmustbepreparedlegibly.Ifthereportisnotlegible,thesubmitting
employeewillberequiredbythereviewingsupervisortopromptlymakecorrectionsand
resubmitthereport.Employeeswhodictatereportsshalluseappropriategrammar,as
contentisnottheresponsibilityofthetypist.Employeeswhogeneratereportsoncomputers
aresubjecttoallrequirementsofthispolicy.
Allreportsshallaccuratelyreecttheidentityofthepersonsinvolved,allpertinent
informationseen,heardorassimilatedbyanyothersense,andanyactionstaken.
Employeesshallnotsuppress,concealordistortthefactsofanyreportedincident,nor
shallanyemployeemakeafalsereportorallyorinwriting.Generally,thereporting
employee'sopinionsshouldnotbeincludedinreportsunlessspecicallyidentiedassuch.
344.2REQUIREDREPORTING
Writtenreportsarerequiredinallofthefollowingsituationsontheappropriatedepartment
approvedformunlessotherwiseapprovedbyasupervisor.
344.2.1CRIMINALACTIVITYREPORTING
Whenanemployeerespondstoacallforservice,orasaresultofself-initiatedactivity
becomesawareofanyactivitywhereacrimehasoccurred,theemployeeisrequiredto
documenttheactivity.Thefactthatavictimisnotdesirousofprosecutionisnotanexception
todocumentingareport.Thefollowingareexamplesofrequireddocumentation:
(a)Ineveryinstancewhereafelonyhasoccurred,thedocumentationshalltaketheform
ofawrittencrimereport
(b)Ineveryinstancewhereamisdemeanorcrimehasoccurredandthevictimdesiresa
report,thedocumentationshalltaketheformofawrittencrimereport.Ifthevictim
doesnotdesireareport,theincidentwillberecordedonthedispatcher'slog
(c)Ineverycasewhereanyforceisusedagainstanypersonbysheriff'spersonnel
(d)Allincidentsinvolvingdomesticviolence
(e)Allarrests
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344.2.2NON-CRIMINALACTIVITY
Thefollowingincidentsshallbedocumentedusingtheappropriateapprovedreport:
(a)Whenadeputypointsarearmatanyperson
(b)Reportedmissingpersons(regardlessofjurisdiction)
(c)Foundpropertyandfoundevidence
(d)Allincidentsinvolvingthedeathofahumanbeing(seePolicyManual§360Death
Investigations)
(e)Whenadeputyhasrespondedtoareporteddomesticviolencecallanddetermined
theincidentwasaverbalargumentonly.
344.2.3DEATHCASES
Deathinvestigationsrequirespecicinvestigationmethodsdependingoncircumstances
andshouldbehandledinaccordancewithPolicy§360DeathInvestigations.Thehandling
deputyshouldnotifyandappriseasupervisorofthecircumstancessurroundingtheincident
todeterminehowtoproceed.Thefollowingcasesshallbeappropriatelyinvestigatedand
documentedusingtheapprovedreport:
(a)Suddenoraccidentaldeaths.
(b)Suicides.
(c)Homicideorsuspectedhomicide.
(d)Unattendeddeaths(Nophysicianorqualiedhospicecareinthe20dayspreceding
death).
(e)Founddeadbodiesorbodyparts.
344.2.4INJURYORDAMAGEBYCOUNTYPERSONNEL
ReportsshallbetakenifaninjuryoccursthatisaresultofanactofaCountyemployee.
Additionally,reportsshallbetakeninvolvingdamagetoCountypropertyorCounty
equipment.
344.2.5MISCELLANEOUSINJURIES
Anyinjurythatisreportedtothisdepartmentshallrequireareportwhen:
(a)Theinjuryisaresultofdrugoverdose
(b)Attemptedsuicide
(c)Theinjuryismajor/serious,whereasdeathcouldresult
(d)Thecircumstancessurroundingtheincidentaresuspiciousinnatureanditisdesirable
torecordtheevent
Theabovereportingrequirementsarenotintendedtobeall-inclusive.Asupervisormay
directanemployeetodocumentanyincidenthe/shedeemsnecessary.
344.2.6MANDATORYREPORTINGOFJUVENILEGUNSHOTINJURIES
Areportshallbetakenwhenanyincidentinwhichachild18yearsoryoungersufferedan
unintentionalorself-inictedgunshotwound.TheRecordsSectionshallnotifytheCalifornia
StateDepartmentofHealthServicesoftheincident,includingthenatureoftheinjury,ona
formprovidedbythestate.FormsmaybeobtainedfromDHSEpidemiologyandPrevention
forInjuryControl(EPIC)Branch,Tel:(910)552-9849(PenalCode§23685).
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344.3GENERALPOLICYOFEXPEDITIOUSREPORTING
Ingeneral,alldeputiesandsupervisorsshallactwithpromptnessandefciencyin
thepreparationandprocessingofallreports.Incompletereports,unorganizedreports
orreportsdelayedwithoutsupervisoryapprovalarenotacceptable.Reportsshallbe
processedaccordingtoestablishedprioritiesoraccordingtospecialprioritynecessary
underexceptionalcircumstances.Allreportsshallbesubmittedbytheendofthedeputy's
watchunlessanapprovaltoholdthereportisobtainedfromtheWatchCommander.
Reportsinvolvingcustodialarrestsshouldnotbeheld.
344.3.1GENERALPOLICYOFHANDWRITTENREPORTS
Someincidentsandreportformslendthemselvestoblockprintratherthantyping.In
general,thenarrativeportionofthosereportswhereanarrestismadeorwhenthereis
alongnarrativeshouldbetypedordictated.
Supervisorsmayrequire,withtheforegoinggeneralpolicyinmind,blockprintingortyping
ofreportsofanynaturefordepartmentalconsistency.
344.3.2GENERALUSEOFOTHERHANDWRITTENFORMS
County,stateandfederalagencyformsmaybeblockprintedasappropriate.Ingeneral,
theformitselfmaymaketherequirementfortypingapparent.
344.4REPORTCORRECTIONS
Supervisorsshallreviewreportsforcontentandaccuracy.Ifacorrectionisnecessarythe
reviewingsupervisorshouldcompletethe"ReportsMemo"formstatingthereasonsfor
rejection.Thereportandthecorrectionformshouldbereturnedtothereportingemployee
forcorrectionassoonaspractical.Itshallbetheresponsibilityoftheoriginatingdeputyto
ensurethatanyreportreturnedforcorrectionisprocessedinatimelymanner.ThePatrol
DeputyshallnotifythePatrolSergeantwhenthecorrectionshavebeencompleted."
Generally,thecomputergeneratedreportisplacedina"Reject"or"Hold"statusuntilsuch
timeasthedeputycorrectsthedecientreport.
344.4.1DISSEMINATIONOFREPORTSMEMO
SergeantswillinitiateaReportsMemoviatheircomputerandemailittothedeputy.The
DeputywillprinttheReportsMemo,makethecorrection(s),signthememoandreturnit
totheissuingsergeant.ThenishedReportsMemowillthenbeplacedintothedeputy's
evaluationle."
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PolicyManual
NewsMediaRelations
346.1PURPOSEANDSCOPE
Thispolicyprovidesguidelinesformediareleasesandmediaaccesstoscenesofdisasters,
criminalinvestigations,emergenciesandotherlawenforcementactivities.
346.2RESPONSIBILITIES
Theultimateauthorityandresponsibilityforthereleaseofinformationtothemediashall
remainwiththeSheriff,however,insituationsnotwarrantingimmediatenoticetothe
SheriffandinsituationswheretheSheriffhasgivenpriorapproval,DivisionCommanders,
ShiftSergeantsanddesignatedPublicInformationOfcer(s)mayprepareandrelease
informationtothemediainaccordancewiththispolicyandtheapplicablelaw.
346.2.1MEDIAREQUEST
Anymediarequestforinformationoraccesstoalawenforcementsituationshallbereferred
tothedesignateddepartmentmediarepresentative,orifunavailable,totherstavailable
supervisor.Priortoreleasinganyinformationtothemedia,employeesshallconsiderthe
following:
(a)Undernocircumstanceswillanyemployeebecompelledtorespondtothemedia.
Eachemployeeorsupervisorshallassesstheparticularinquiryanddirectthereported
totheappropriateindividual.
(b)Whenamediainquiryhasbeenreceivedandisnotconnectedtoanimmediateand
on-goingsituationintheeld,thisrepresentativeshouldbeadvisedtocontactthe
PublicInformationOfcer.Thissectiondoesnotprecludeadvanceddelegationof
authoritytoaspokesperson.
(c)Commentstothemediaregardinganyinvestigationbeingconductedbytheinternal
investigationsunit,litigationinvolvingdepartmentemployeesandinvestigations
conductedbyotheragenciesregardingdepartmentemployeesisprohibited.Only
theSheriff,UndersheriffortheSheriff'sdesignatedrepresentativemayprovidesuch
informationtothemedia.
(d)AnyemployeeorOperationalDivisionwishingtomakeapressreleaseorsecure
mediacoverageofaparticulareventshallcoordinatetheannouncementor
noticationthroughtheSheriff,UndersherifforPublicInformationOfcer.
(e)NocommentsshallbemaderegardinganycasewhichhasbeenledbytheDistrict
Attorney'sOfce.Nocommentsshallbemaderegardingcasesbeingactively
investigatedbyotherpoliceagencies.Ofcialcommentsshallbetheexclusive
purviewoftheleadagencyhavingtheresponsibilityfortheconduct/prosecutionof
thecase.
(f)Problemsorconictswithnewsmediapersonnelshallbereportedthroughthechain
ofcommandtothePublicInformationOfcer.
(g)Insituationsinvolvingmultiplelawenforcementagencies,everyreasonableeffort
shouldbemadetocoordinatemediareleaseswiththeauthorizedrepresentativeof
eachinvolvedagencypriortothereleaseofanyinformationbythisDepartment.
(h)UndernocircumstanceshouldanymemberofthisDepartmentmakeanycomment(s)
tothemediaregardinganylawenforcementincidentnotinvolvingthisDepartment
withoutpriorapprovaloftheSheriff.
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346.3MEDIAACCESS
Authorizedmembersofthemediashallbeprovidedaccesstoscenesofdisasters,criminal
investigations,emergenciesandotherlawenforcementactivitiessubjecttothefollowing
conditions(PenalCode§409.5(d)):
(a)Themediarepresentativeshallproducevalidpresscredentialsthatshallbe
prominentlydisplayedatalltimeswhileinareasotherwiseclosedtothepublic.
(b)Mediarepresentativesmaybepreventedfrominterferingwithemergencyoperations
andcriminalinvestigations.
1.Reasonableeffortshouldbemadetoprovideasafestagingareaforthe
mediathatisneartheincidentandthatwillnotinterferewithemergencyor
criminalinvestigationoperations.Allinformationreleasedtothemediashould
becoordinatedthroughthedepartmentPublicInformationOfcerorother
designatedspokesperson.
2.Wheneverthepresenceofmediaorotheraircraftposeathreattopublicor
ofcersafetyorsignicantlyhampersincidentoperations,theeldsupervisor
shouldconsiderrequestingaT emporaryFlightRestriction(TFR).Allrequests
foraTFRshouldberoutedthroughtheShiftSergeant.TheTFRrequestshould
includespecicinformationregardingtheperimeterandaltitudenecessaryfor
theincidentandshouldberequestedthroughtheappropriatecontroltower.If
thecontroltowerisnotknown,theFederalAviationAdministrationshouldbe
contacted(14CFR91.137).
(c)Nomemberofthisdepartmentwhoisunderinvestigationshallbesubjectedtomedia
visitsorinterviewswithouttheconsentoftheinvolvedemployee(GovernmentCode
§3303(e)).
(d)Mediainterviewswithindividualswhoareincustodyshouldnotbepermittedwithout
theapprovaloftheSheriffandtheexpressconsentofthepersonincustody.
Atacticaloperationshouldbehandledinthesamemannerasacrimescene,exceptthe
newsmediashallbepermittedwithintheouterperimeterofthescene,subjecttoany
restrictionsasdeterminedbythesupervisorincharge.Departmentmembersshallnot
jeopardizeatacticaloperationinordertoaccommodatethenewsmedia.Allcommentsto
themediashallbecoordinatedthroughasupervisororthePublicInformationOfcer.
346.3.1PROVIDINGADVANCEINFORMATION
Toprotectthesafetyandrightsofdeputiesandotherpersons,advanceinformationabout
plannedactionsbylawenforcementpersonnel,suchasmovementofpersonsincustody
ortheexecutionofanarrestorsearchwarrant,shouldnotbedisclosedtothenewsmedia,
norshouldmediarepresentativesbeinvitedtobepresentatsuchactionsexceptwiththe
priorapprovaloftheSheriff.
Anyexceptionstotheaboveshouldonlybeconsideredforthefurtheranceoflegitimate
lawenforcementpurposes.PriortoapprovinganyexceptiontheSheriffwillconsider,at
minimum,whetherthereleaseofinformationorpresenceofthemediawouldunreasonably
endangeranyindividual,prejudicetherightsofanypersonorisotherwiseprohibitedbylaw.
346.4SCOPEOFINFORMATIONSUBJECTTORELEASE
TheDepartmentwillmaintainadailyinformationlogofsignicantlawenforcementactivities
thatshallbemadeavailable,uponrequest,tomediarepresentativesthroughtheShift
Sergeant.Thislogwillgenerallycontainthefollowinginformation:
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(a)Thedate,time,location,casenumber,typeofcrime,extentofinjuryorloss,and
namesofindividuals(exceptcondentialinformants)involvedincrimesoccurring
withinthisjurisdictionunlessthereleaseofsuchinformationwouldendangerthe
safetyofanyindividualorjeopardizethesuccessfulcompletionofanyongoing
investigation
(b)Thedate,time,location,casenumber,name,birthdateandchargesforeachperson
arrestedbythisdepartmentunlessthereleaseofsuchinformationwouldendanger
thesafetyofanyindividualorjeopardizethesuccessfulcompletionofanyongoing
investigation
(c)Thetimeandlocationofothersignicantlawenforcementactivitiesorrequestsfor
servicewithabriefsummaryoftheincidentsubjecttotherestrictionsofthispolicy
andapplicablelaw
Atnotimeshallidentifyinginformationpertainingtoajuvenilearrestee,victimorwitness
bepubliclyreleasedwithoutpriorapprovalofacompetentcourt.
Informationconcerningincidentsinvolvingcertainsexcrimesandotheroffensessetforth
inGovernmentCode
§6254(f)shallberestrictedinaccordancewithapplicablestatutory
provisions.
Identifyinginformationconcerningdeceasedindividualsshallnotbereleasedtothemedia
untilnoticationofnextofkinorotherwiseclearedthroughtheCoroner'sOfce.
Anyrequestsforcopiesofrelatedreportsoradditionalinformationnotcontainedinthis
logshallbereferredtothedesignateddepartmentmediarepresentative,thecustodianof
records,orifunavailable,totheShiftSergeant.Suchrequestswillgenerallybeprocessed
inaccordancewiththeprovisionsofthePublicRecordsAct(GovernmentCode§6250,et
seq.).
346.4.1RESTRICTEDINFORMATION
Itshallbetheresponsibilityoftheauthorizedemployeedealingwithmediarequeststo
ensurethatrestrictedinformationisnotinappropriatelyreleasedtothemediabythis
department.Whenindoubt,authorizedandavailablelegalcounselshouldbeobtained.
Examplesofsuchrestrictedinformationinclude,butarenotlimitedto:
(a)Condentialpeaceofcerpersonnelinformation(SeePolicyManual§1026)
1.Theidentitiesofdeputiesinvolvedinshootingsorothermajorincidentsmayonly
bereleasedtothemediapursuanttoconsentoftheinvolveddeputyorupona
formalrequestledandprocessedinaccordancewiththePublicRecordsAct.
(b)Copiesoftrafccollisionreports(excepttotheinvolvedpartiesandtheirauthorized
representatives)(VehicleCode§20012)
(c)Criminalhistoryinformation
(d)Informationthatwouldtendtoendangerthesafetyofanyindividualorjeopardizethe
successfulcompletionofanyongoinginvestigation
(e)Informationpertainingtopendinglitigationinvolvingthisdepartment
(f)Informationobtainedincondence
(g)Anyinformationthatisotherwiseprivilegedorrestrictedunderstateorfederallaw.
(GovernmentCode§6254(k)).
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346.5NOTIFICATION
Inamajorincident,thePatrolSupervisororSeniorOfceronthesceneshalldirectand
ensurethattheDivisionCommanderandPublicInformationOfcerarenotiedoftheevent.
(a)Amajorincidentisapotentialoractualdisaster,anincidentwhichrequiresthe
commitmentofalargenumberofofcers,thearrestofaknownpublicgure,orany
othereventlikelytoattractnewsmediaimmediatelyorthefollowingday.
(b)Whenavailable,aPublicInformationOfcershallrespondtothesceneandassist
theOnSceneCommanderinprovidingliaisonwithnewsmediapresent.ThePublic
InformationOfcershallpreparegeneralpressreleasesforotherappropriatemedia
notatthescene.
(c)IntheabsenceofaPublicInformationOfcer,theSceneCommanderorhis/her
designatedrepresentativeshallberesponsibleforprovidingliaisonwithnewsmedia
present.
346.6GUIDELINESFORTHERELEASEOFINFORMATION
Whenauthorizedtoprovideinformationtothenewsmedia,thefollowingguidelinesshall
apply.
346.6.1INFORMATIONWHICHMAYBERELEASED
(a)Factsandcircumstancesofarrest:
1.Timeandplace
2.Resistanceputupbythesuspect
3.Pursuitnecessarytoapprehend
4.Useofweaponsbyofcerorsuspect
5.Descriptionofcircumstances
6.Otherdetailswhichdonotjeopardizeinvestigations
(b)Identicationofinvestigatingandarrestingofcersandlengthofinvestigation.
(c)Limiteddescriptionofevidenceseized.(Donotmakeanyreferencetoconfessions,
admissionsorstatements).
(d)Disclosethenatureandactualcharge.
(e)Anyrequestforassistancefromthepublic.
(f)Theidentityofvictimorcomplainantifthereleaseofthatinformationisnototherwise
prohibitedbylaw.(Noreleaseofvictimidentitymaybemadeifthecrimeisdened
inPenalCode§§261,264,264.1273A,273D,286,288,289orD.V.etc.
346.6.2INFORMATIONNOTTOBERELEASED
(a)Donotreleasetheidentityofthesuspectpriortothearrest.
(b)Donotreleasetheresultsofinvestigativeprocedurespriortoarrest.
(c)Theaboveitemsmaybereleasedif:
1.Itwillaidtheinvestigation
2.Itwillassistintheapprehensionofthesuspect
3.Itwillwarnthepublicofpossibledangerifthesuspectwerereleased.
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(d)Donotreleasepriorcriminalrecord,reputationorcharacter(Name,age,residence,
occupationandfamilystatusmaybereleased).
(e)Donotreleaseidentityoranypersonalinformationofajuvenilearresteeorsuspect.
(f)Donotreleasetheexistenceorcontentsofanyconfessionorstatementgivenbythe
suspectortherefusaltomakeastatement.
(g)Donotgiveanopinionaboutthepossibilityofapleaofguiltytotheoffensecharged
oralessercharge.
(h)Donotreleasetheperformanceofanyexaminationsortests,orthesuspect'srefusal
orfailuretosubmittosuchexaminationortest.
(i)Donotreleaseanyphotographsormugshotsexcept:
1.Ifthereleasewillaidinthearrestofthesuspect.
2.Ifthereleasewillaidintheinvestigation.
3.Ifthereleasewillwarnthepublicofdanger.
4.Afterthesuspecthasbeenbooked.
(j)Donotreleasetheidentity,testimonyorcredibilityofaprospectivewitness.
(k)Donotreleaseanypersonalopinionconcerningthesuspect'sguilt,innocenceor
meritsofthecase.
(l)Donotreleaseanyinformationwhichwouldbeknowntobeinadmissibleincourt.
(m)Donotmoveorposesuspectssolelyforthepurposeofallowingphotographsor
newslmtobetaken.However,donotpreventphotographersfromtakingun-posed
picturesinpublicplaces.
(n)Donotreleasereferencetoinvestigativeproceduressuchasngerprints,polygraph
tests,ballistictestsorlabtestresults.
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Policy
348
ElDoradoCountySheriff'sOfce
PolicyManual
CourtAppearanceAndSubpoenas
348.1PURPOSEANDSCOPE
Thisprocedurehasbeenestablishedtoprovidefortheacceptanceofsubpoenasandto
ensurethatemployeesappearwhensubpoenaed,orareavailabletoappearincourtwhen
requestedandpresentaprofessionalappearance.
348.1.1DEFINITIONS
On-Call-Whenanemployeehasappearedincourt,orisatthetimeon-duty,andhasbeen
toldbyamemberofthecourtthathe/sheisfreetoleavethecourtorreturntoduty,subject
tobeingavailablebyphoneorpagerifcalledback.
Standby-Whenanemployeereceivesasubpoenaofatypewhichallowshimorhertonot
appearincourt,butremainavailablebyphoneorpagersothatheorshemaybedirected
toappearincourtwithinareasonableamountoftime.
TrailingStatus-Whenanemployeeremainsonstandbystatusforadditionalcourt
sessionsuntilnotiedotherwise.
MandatoryAppearance-Subpoenasmarkedasmandatoryappearancerequirean
employee'sphysicalappearanceinthespeciedcourt.Failuretotimelyappearinthe
speciedcourt,eitherintentionallyorbynegligence,mayresultindisciplinaryaction.
348.2COURTSUBPOENAS
Employeeswhoreceivesubpoenasrelatedtotheiremploymentwiththisdepartmentare
subjecttotheprovisionsofthispolicy.Employeesshouldbeawarethattheircomplianceis
mandatoryonallcasesforwhichtheyhavebeenproperlysubpoenaed,orproperlynotied.
Thispolicyappliestocivilandcriminalsubpoenas.Employeesareexpectedtocooperate
withtheprosecutiontoensurethesuccessfulconclusionofacase.
348.2.1SERVICEOFSUBPOENA
Serviceofasubpoenarequiringtheappearanceofanydepartmentemployeein
connectionwithamatterarisingoutoftheemployee'scourseandscopeofofcial
dutiesmaybeaccomplishedbypersonalserviceontheemployeeorbydeliveryoftwo
copiesofthesubpoenaontheemployee'ssupervisororotherauthorizeddepartmental
agent(GovernmentCode§68097.1;PenalCode§1328(c)).Subpoenaserviceisalso
acceptablebycourierorcourtliaisonfromthecourttothisdepartment.
348.2.2VALIDSUBPOENAS
Nosubpoenashallbeacceptedforanemployeeofthisdepartmentunlessithasbeen
properlyservedandveriedtohaveoriginatedfromarecognizedlegalauthority.
348.2.3ACCEPTANCEOFSUBPOENA
(a)Onlytheemployeenamedinasubpoena,his/herimmediatesupervisororthe
CommunityServiceOfcer(CSO)shallbeauthorizedtoacceptserviceofa
subpoena.(PenalCode§1328(c)).Anyauthorizedemployeeacceptingasubpoena
shallimmediatelyprovideacopyofthesubpoenatotheCSO.TheCSOshall
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maintainachronologicallogofalldepartmentsubpoenasandprovideacopyofthe
subpoenatoeachinvolvedemployee.
(b)Anysupervisororotherauthorizedindividualacceptingasubpoenaonbehalfof
anotheremployeeshallimmediatelycheckavailableschedulestodeterminethe
availabilityofthenamedemployeeforthedatelistedonthesubpoena.
(c)Onceasubpoenahasbeenreceivedbyasupervisororotherauthorizedindividual,
acopyofthesubpoenashallbepromptlyprovidedtotheCSOaswellasacopyto
theindividuallynamedemployee.
348.2.4REFUSALOFSUBPOENA
Exceptwherepreviousarrangementswiththeissuingcourtexist,training,vacationsand
regularlyscheduleddaysoffarenotvalidreasonsforrefusingasubpoenaormissingcourt.
If,duetoillnessorinjury,thenamedemployeeisunabletoappearincourtasdirectedby
apreviouslyservedsubpoena,he/sheshall,atleastonehourbeforetheappointeddate
andtime,informthesubpoenaclerkortheShiftSergeantofhis/herabsence.Itshallthen
betheresponsibilityofthesubpoenaclerktonotifytheissuingauthorityoftheemployee's
unavailabilitytoappear.
Iftheimmediatesupervisororotherauthorizedindividualknowsthathe/shewillbeunableto
deliveracopyofthesubpoenatothenamedemployeewithinsufcienttimeforthenamed
employeetocomplywiththesubpoena,thesupervisororotherauthorizedindividualmay
refusetoacceptservice(PenalCode§1328(d)).
Ifasubpoenaispresentedforservicetoanimmediatesupervisororotherauthorized
individuallessthanveworkingdayspriortothedatelistedforanappearanceandthe
supervisororotherauthorizedindividualisnotreasonablycertainthattheservicecanbe
completed,he/shemayrefusetoacceptservice(PenalCode§1328(e)).
If,afterinitiallyacceptingserviceofasubpoena,asupervisororotherauthorizedindividual
determinesthathe/shewillbeunabletodeliveracopyofthesubpoenatotheindividually
namedemployeewithinsufcienttimeforthenamedemployeetocomplywiththe
subpoena,thesupervisororthesubpoenaclerkshallnotifytheserverortheattorney
namedonthesubpoenaofsuchnotlessthan48hourspriortothedatelistedforthe
appearance(PenalCode§1328(f)).
348.2.5COURTSTANDBY
Tofacilitatecourtstandbyagreementswiththecourts,employeesarerequiredtoprovide
andmaintaincurrentinformationontheiraddressandphonenumberwiththeDepartment.
EmployeesarerequiredtonotifytheDepartmentwithin24hoursofanychangeinresidence
addressorhomephonenumber,andtoprovideaccurateandreasonablyreliablemeans
ormethodsforcontact.
Ifanemployeeonstandbychangeshis/herlocationduringtheday,theemployeeshall
notifythesubpoenaclerkofhowhe/shecanbereachedbytelephone.Employeesare
requiredtoremainonstandbyeachdaythecaseistrailing.InacriminalcasetheDeputy
DistrictAttorneyhandlingthecaseistheonlypersonauthorizedtoexcuseanemployee
fromstandbystatus.
348.2.6OFF-DUTYRELATEDSUBPOENAS
Employeesreceivingvalidsubpoenasforactionstakenoff-dutynotrelatedtotheir
employmentwithElDoradoCountySheriff'sOfceshallcomplywiththerequirements
ofthesubpoena.Employeesreceivingthesesubpoenasarenotcompensatedfortheir
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CourtAppearanceAndSubpoenas
appearanceandarrangementsfortimeoffshallbecoordinatedthroughtheirimmediate
supervisor.
348.2.7FAILURETOAPPEAR
Anyemployeewhofailstocomplywiththetermsofanyvalidandproperlyservedsubpoena
maybesubjecttodisciplineaswellascourtimposedciviland/orcriminalsanctions.
348.3CIVILSUBPOENAS
TheDepartmentwillcompensateemployeeswhoappearintheirofcialcapacityoncivil
mattersarisingoutoftheemployee'sofcialdutiesasdirectedbythecurrentMemorandum
ofUnderstanding.Insuchsituations,theDepartmentwillalsoreimburseanydeputyfor
reasonableandnecessarytravelexpenses.
TheDepartmentwillreceivereimbursementforthedeputy'scompensationthroughthecivil
attorneyofrecordwhosubpoenaedthedeputy.
348.3.1PROCEDURE
Toensurethatthedeputyisabletoappearwhenrequired,thatthedeputyiscompensated
forsuchappearance,andtoprotecttheDepartment'srighttoreimbursement,deputiesshall
followtheestablishedproceduresforthereceiptofacivilsubpoena.
348.3.2CIVILSUBPOENAACCEPTANCE
SubpoenasshallnotbeacceptedinacivilactioninwhichthedeputyorDepartmentisnot
apartywithoutproperlypostedfeespursuanttoGovernmentCode§68097.6.
348.3.3PARTYMUSTDEPOSITFUNDS
Thepartyinthecivilactionthatseekstosubpoenaadeputymustdepositthestatutoryfee
of$275(GovernmentCode§68097.2)foreachappearancebeforesuchsubpoenawillbe
accepted.Partiesseekingtohavethedeputymakemultipleappearancesmustmakean
additionaldepositinadvance.
348.4OVERTIMEAPPEARANCES
Ifthedeputyappearedonhis/heroff-dutytime,he/shewillbecompensatedinaccordance
withthecurrentemployeeMemorandumofUnderstanding.
348.5COURTROOMPROTOCOL
Employeesmustbepunctualwhenappearingincourtandshallbepreparedtoproceed
immediatelywiththecaseforwhichtheyaresubpoenaed.
348.5.1PREPARATIONFORTESTIMONY
Beforethedateoftestifying,thesubpoenaeddeputyshallrequestacopyofrelevantreports
andbecomefamiliarwiththeircontentinordertobepreparedforcourt.
348.5.2COURTROOMATTIRE
Employeesshalldressinuniformorbusinessattire.Suitablebusinessattireformenwould
consistofacoat,tie,anddresspants.Suitablebusinessattireforfemaleemployeeswould
consistofadressjacket,dressblouse,andskirtorslacks.
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348.6COURTHOUSEDECORUM
Employeesshallobserveallrulesofthecourtinwhichtheyareappearing,refrainfrom
smokingorchewingguminthecourtroom,andshallremainalerttochangesintheassigned
courtroomwheretheirmatteristobeheard.
348.7TESTIFYINGAGAINSTTHEINTERESTOFTHEPEOPLEOFTHE
STATE
Anymemberoremployeewhoissubpoenaedtotestify,whohasagreedtotestify,orwho
anticipatestestifyingorprovidinginformationonbehalfoforattherequestofanypartyother
thanthePeopleoftheStateofCalifornia,anycounty,anycity,oranyoftheirofcersand
employeesinwhichanyofthoseentitiesareparties,willnotifytheirimmediatesupervisor
withoutdelay.ThesupervisorwillthennotifytheSheriff,DistrictAttorney'sOfceincriminal
cases,CountyCounselorCityAttorney,asmaybeindicatedbythecase.
Thisincludes,butisnotlimitedtothefollowingsituations:
(a)Providingtestimonyorinformationforthedefenseinanycriminaltrialorproceeding;
(b)Providingtestimonyorinformationfortheplaintiffinacivilproceedingagainstany
county,anycity,ortheirofcersandemployees;or
(c)Providingtestimonyorinformationonbehalfoforattherequestofanypartyother
thananyCounty,city,oranycountyorcityofcialinanyadministrativeproceeding,
includingbutnotlimitedtopersonneland/ordisciplinarymatter.
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349
ElDoradoCountySheriff'sOfce
PolicyManual
DeclarationForMotionToContinue
349.1PURPOSEANDSCOPE
TheDeclarationforMotiontoContinueisaformthatnotiestheDistrictAttorney'sOfce
andthustheCourtthatasubpoenaedEDSOemployeeisunabletoappearincourtonthe
date(s)speciedinthesubpoena.Thisformshouldbeconsideredalegaldocument.The
purposeoftheformistoensurereasonsusedtoavoidasubpoenaforacourtappearance
arereasonableandnecessary.Thiswilllimittheneedforcourtcontinuancestojustthose
thatareabsolutelynecessary.
349.2POLICY
AllemployeesoftheDepartmentwillusetheDeclarationforMotiontoContinueformto
notifytheDistrictAttorney'sOfcethathe/sheisunabletoappearincourtonthedate(s)
speciedinthesubpoena.Thereasonfortheinabilitytoappearincourtshallbechecked
orstatedontheform.Thereasonsforfailingtoappearwillbereasonableandnecessary,
suchasapre-paidvacationoutofthearea,sickleave,medicalleave,maternity/paternity
leave,ormandatorytraining.Thereisasectionontheformthatcanbecheckedstating
theemployeeisonvacation,training,orschool,butwillbeintheareaandavailableforthe
courtappearanceifessentialtothecase.
Ifthesubpoenaedemployeeisavailabletodoso,he/sheshouldsigntheform.Ifthe
subpoenaedemployeeisnotavailableduetoinjury,illness,etc.thenhis/herimmediate
supervisorshouldsigntheform.Inanyevent,theimmediatesupervisorofthesubpoenaed
employeeshallinitialthebottomoftheDeclarationforMotiontoContinueformtosignifythey
havereviewedthedocument.TheoriginalDeclarationforMotiontoContinueformshallbe
senttotheDistrictAttorney'sOfcealongwiththesubpoena.Acopyofthesubpoenashall
bemaintainedinabinderintheDivisioninwhichthesubpoenaedemployeeworks.
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Policy
350
ElDoradoCountySheriff'sOfce
PolicyManual
Reserves
350.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sOfceReserveUnitwasestablishedtosupplementand
assistregularswornsheriff'sdeputiesintheirduties.Thisunitprovidesprofessional,sworn
volunteerreservedeputieswhocanaugmentregularstafnglevels.
350.2SELECTION&APPOINTMENTOFSHERIFF'SRESERVE
DEPUTIES
TheElDoradoCountySheriff'sOfceshallendeavortorecruitandappointtotheReserve
Unitonlythoseapplicantswhomeetthehighethical,moralandprofessionalstandardsset
forthbythisdepartment.
350.2.1PROCEDURE
Allapplicantsshallberequiredtomeetandpassthesamepre-employmentproceduresas
regularsheriff'sdeputiesbeforeappointment.
BeforeappointmenttotheSheriff'sReserveUnit,anapplicantmusthavecompleted,orbe
intheprocessofcompleting,aPOSTapprovedbasicacademyormeetthePOSTtraining
requirementfortheirappropriatereservelevel.
350.2.2APPOINTMENT
ApplicantswhoareselectedforappointmenttotheSheriff'sReserveUnitshall,onthe
recommendationoftheSheriff,besworninbytheSheriffandtakealoyaltyoathtoobserve
andobeyallofthelawsofthelandandtocarryouttheirdutiestothebestoftheirability.
350.2.3COMPENSATIONFORSHERIFF'SRESERVEDEPUTIES
Compensationforreservedeputiesisprovidedasfollows:
Allreservedeputyappointeeswhowork16hoursormorepermonthwillreceive$75per
monthuniformallowance.Allpropertyissuedtothereservedeputyshallbereturnedtothe
Departmentuponterminationorresignation.
Itshallbethereservedeputy'sresponsibilitytoturninanactivitylogtotheReserveSergeant
orReserveCoordinatorattheendofeachshift.Theactivitylogswillbemaintainedbythe
ReserveSergeant.
350.3DUTIESOFRESERVEDEPUTIES
Reservedeputiesmayperformanumberofgeneralandspecializedlawenforcement
assignments,includingbutnotlimitedto:
•Uniformedpatrol
•Investigations
•Marine/boatpatrol
•SearchandRescue
•Specialevents
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Reservedeputiesarerequiredtoworkaminimumof16hourspermonth,whichcaninclude
meetings,publicfunctions,patrolworketc.
350.3.1POLICYCOMPLIANCE
Sheriff'sreservedeputiesshallberequiredtoadheretoalldepartmentalpoliciesand
procedures.Acopyofthepoliciesandprocedureswillbemadeavailabletoeachreserve
deputyuponappointmentandhe/sheshallbecomethoroughlyfamiliarwiththesepolicies.
Wheneverarule,regulation,orguidelineinthismanualreferstoaswornregularfull-time
deputy,itshallalsoapplytoaswornreservedeputyunlessbyitsnatureitisinapplicable.
350.3.2RESERVEDEPUTYASSIGNMENTS
AllreservedeputieswillbeassignedtodutiesbytheReserveCoordinatororhis/her
designee.
350.3.3RESERVECOORDINATOR
TheSheriffshalldelegatetheresponsibilityforadministeringtheReserveDeputyProgram
toaReserveCoordinator.
TheReserveCoordinatorshallhavetheresponsibilityof,butnotbelimitedto:
(a)Assignmentofreservepersonnel
(b)Conductingreservemeetings
(c)Establishingandmaintainingareservecall-outroster
(d)Maintainingandensuringperformanceevaluationsarecompleted
(e)Monitoringindividualreservedeputyperformance
(f)MonitoringoverallReserveProgram
(g)MaintainingliaisonwithotheragencyReserveCoordinators
(h)Maintenanceandmanagementofreservedeputytrainingrecords
350.4RESERVEPEACEOFFICERSTATUSSUMMARYANDTRAINING
REQUIREMENTS
RESERVEDEPUTYLEVELS
LEVELI:830.6(a)(1),832.6(a)(1)
•AUTHORITY:24hoursordurationofspecicassignment(on-duty).
•ASSIGNMENT:GeneralLawEnforcement.
•SUPERVISION:Sameasregularfull-timepeaceofcer.
•TRAINING:1.RegularBasicCourse(min.664hrs);2.FieldTrainingProgram(min.
400hrs);3.CPT(24hrsevery2years).
LEVELII:830.6(a)(1),832.6(a)(1)
•AUTHORITY:Onlyfordurationofthespecicassignment(on-duty).
•ASSIGNMENT:GeneralLawenforcementORLimitedsupportduties;maywork
assignmentsauthorizedforLevel3reservedeputies.
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•SUPERVISION:Immediatesupervisionbyapeaceofcerwhohascompletedthe
POSTRegularBasicCourse.MayworkassignmentsauthorizedforLevelIIIwithout
immediatesupervision.
•TRAINING:1.ModulesIIIandII(min333hrs).2.CPT(24hrsevery2years).
LEVELIII:
830.6(a)(1),832.6(a)(3)
•AUTHORITY:Onlyfordurationofthespecicassignment(on-duty).
•ASSIGNMENT:Limitedsupportduties:Dutiesnotlikelytoresultinphysicalarrests.
Examples:trafccontrol,eventsecurity,reportwriting,evidenceorprisonertransport.
Maytransportprisonerswithoutimmediatesupervision.
•SUPERVISION:SupervisedintheaccessiblevicinitybyaLevelIreservedeputyor
aregularfull-timepeaceofcer.
•TRAINING:ModuleIII(min144hrs),reserveorientationprogram.
350.4.1TRAININGOFFICERS
Allreservedeputiesmustcompleteadepartmentapprovedtrainingprogram.
•LevelI:ReservedeputiesshallbetrainedbycertiedFieldTrainingOfcersas
outlinedinPolicyManual436.2.2
•LevelII:ReservedeputiescanbetrainedbyeithercertiedFieldTrainingOfcers
asoutlinedinPolicyManual436.2.2orafull-timedeputysheriffwhohasaP .O.S.T .
BasicCerticate.
•LevelIII:ReservedeputiescanbetrainedbyeithercertiedFieldTrainingOfcers
asoutlinedinPolicyManual436.2.2orafull-timedeputysheriffwhohasaP .O.S.T .
BasicCerticate
350.4.2PRIMARYTRAININGOFFICER
UponcompletionoftheLevelIItrainingprogram,areservedeputydesiringtobecomea
LevelIReserveDeputywillbeassignedaFieldTrainingOfcertocompletetherequired
training(16weeks)asoutlinedinPolicyManualSection436.5.
350.4.3FIELDTRAININGMANUAL
EachnewreservedeputywillbeissuedaFieldTrainingManualcorrespondingwiththeir
currentappointmentlevel.UponcompletionoftheLevelIItrainingprogramaLevelItrainee
willreceivetheDepartmentapprovedFieldTrainingManual.TheLevelIandLevelII
manualsareanoutlineofthesubjectmatterand/orskillsnecessarytoproperlyfunctionas
aLevelIorLevelIIreservedeputywithintheElDoradoCountySheriff'sOfce.Thereserve
deputyshallbecomeknowledgeableofthesubjectmatterasoutlinedinbothmanuals.
350.4.4COMPLETIONOFFIELDTRAININGPROGRAM
WhenareservedeputywhodesiredtobecomealevelIreservehassatisfactorilycompleted
allphasesofformaltrainingandhasdemonstratedcompetencyinthesefunctionstheyshall
becertiedasaLevelIreservedeputywiththisDepartmentbytheDivisionCommander
and/ortheReserveCoordinator.
350.5SUPERVISIONOFRESERVEDEPUTIES
ReservedeputieswhohaveattainedthestatusofLevelIIshallbeundertheimmediate
supervisionofaregularsworndeputy(PenalCode832.6(a)(2)).Theimmediatesupervision
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requirementshallalsocontinueforreservedeputieswhohaveattainedLevelIstatusunless
specialauthorizationisreceivedfromtheReserveCoordinatorwiththeapprovalofthe
DivisionCommander.
350.5.1SPECIALAUTHORIZATIONREQUIREMENTS
ReservedeputiescertiedasLevelImay,withpriorauthorizationoftheReserve
CoordinatorandonapprovaloftheDivisionCommander,berelievedofthe"immediate
supervision"requirement.LevelIreservedeputiesmayfunctionundertheauthorityof
PenalCode§832.6(a)(1)onlyforthedurationoftheassignmentorpurposeforwhichthe
authorizationwasgranted.
IntheabsenceoftheReserveCoordinatorandtheDivisionCommander,theShiftSergeant
mayassignacertiedLevelIreservedeputytofunctionundertheauthorityofPenalCode
§832.6(a)(1)forspecicpurposesandduration.
350.5.2RESERVEDEPUTYMEETINGS
AllreservedeputymeetingswillbescheduledandconductedbytheReserveCoordinator.
Allreservedeputiesarerequiredtoattendscheduledmeetings.Anyabsencesmustbe
satisfactorilyexplainedtotheReserveCoordinator.
350.5.3IDENTIFICATIONOFRESERVEDEPUTIES
AllreservedeputieswillbeissuedauniformbadgeandaDepartmentidenticationcard.
Theuniformbadgeshallbethesameasthatwornbyaregularfull-timedeputy.The
identicationcardwillbethestandardidenticationcardwiththeexceptionthat"Reserve"
willbeindicatedonthecard.
350.5.4UNIFORM
Reservedeputiesshallconformtoalluniformregulationandappearancestandardsofthis
departmentasoutlinedinPolicyManualSections1044and1046.
350.5.5INVESTIGATIONSANDCOMPLAINTS
Ifareservedeputyhasacomplaintmadeagainsthim/herorbecomesinvolvedinaninternal
investigation,thatcomplaintorinternalinvestigationmaybeinvestigatedbytheReserve
Coordinator,atthediscretionoftheOperationsDivisionCommander.
Reservedeputiesareconsideredat-willemployees.GovernmentCode§3300etseq.
appliestoreservedeputieswiththeexceptionthattherighttohearingislimitedtothe
opportunitytocleartheirname.
Anydisciplinaryactionthatmayhavetobeadministeredtoareservedeputyshallbe
accomplishedasoutlinedinthePolicyManual.
350.5.6RESERVEDEPUTYEVALUATIONS
WhileintheFieldTrainingProgramforLevelIreservedeputy,reserveswillbecontinuously
evaluatedusingstandardizeddailyandweeklyobservationreports.Thereservewillbe
consideredatraineeuntilallofthetrainingphaseshavebeencompleted.Reserveshaving
completedtheireldtrainingwillbeevaluatedannuallyusingperformancedimensions
applicabletothedutiesandauthoritiesgrantedtothatreserve.
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350.6FIREARMSREQUIREMENTS
PenalCode§830.6(a)(1)designatesareservedeputyashavingpeaceofcerpowers
duringhis/herassignedtourofduty,providedthereservedeputyqualiesorfallswithinthe
provisionsofPenalCode§832.6.
350.6.1CARRYINGWEAPONONDUTY
PenalCode§830.6(a)(1)permitsqualiedreservedeputiestocarryaloadedrearmwhile
on-duty.Itisthepolicyofthisdepartmenttoallowreservestocarryrearmsonlywhile
on-dutyortoandfromduty.
350.6.2CONCEALEDFIREARMSPROHIBITED
Noreservedeputywillbepermittedtocarryaconcealedrearmwhileinanoff-dutycapacity,
otherthantoandfromwork,exceptthosereservedeputieswhopossessavalidCCW
permit.Aninstancemayarisewhereareservedeputyisassignedtoaplainclothesdetail
forhis/herassignedtourofduty.Underthesecircumstances,thereservedeputymaybe
permittedtocarryaweaponmoresuitedtotheassignmentwiththeknowledgeandapproval
ofthesupervisorinchargeofthedetail.
Anyreservedeputywhoispermittedtocarryarearmotherthantheassigneddutyweapon
maydosoonlyafterverifyingthattheweaponconformstodepartmentalstandards.The
weaponmustberegisteredbythereservedeputyandbeinspectedandcertiedastfor
servicebyadepartmentalarmorer.
Beforebeingallowedtocarryanyoptionalrearmduringanassignedtourofduty
,
the
reservedeputyshallhavedemonstratedhis/herprociencywithsaidweapon.
WhenareservedeputyhassatisfactorilycompletedthelevelItrainingrequirements,
he/shemaybeissuedapermittocarryaconcealedweapon.Thedecisiontoissuea
concealedweaponpermitwillbemadebytheSheriff,ordesignee,withinputfromthe
ReserveProgramCoordinatorandadministrativestaff.Inissuingaconcealedweapon
permitareservedeputy'squalicationwillbeindividuallyjudged.Areservedeputy's
dedicationtotheprogramanddemonstratedmaturity,amongotherfactors,willbe
consideredbeforeaconcealedweaponpermitwillbeissued.Onceissued,theconcealed
weaponpermitwillbevalidonlyforaslongasthereservedeputyremainsingoodstanding
withtheElDoradoCountySheriff'sOfceReserveDeputyProgram.
350.6.3RESERVEDEPUTYFIREARMTRAINING
Allreservedeputiesarerequiredtomaintainprociencywithrearmsusedinthecourse
oftheirassignments.Reservedeputiesshallcomplywithallareasoftherearmstraining
sectionofthePolicyManual.
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356
ElDoradoCountySheriff'sOfce
PolicyManual
RegisteredOffenderInformation
356.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishaprocedureforthedisseminationofinformation
regardingcertainregisteredsexoffendersunderCalifornia'sMegan'sLaw.(PenalCode§§
290and290.4).Itisthepolicyofthisdepartmenttofacilitatepublicaccesstoinformation
allowedbylegislationonregisteredsexoffenders.
356.2POLICY
ItisthepolicyoftheElDoradoCountySheriff'sOfcetoidentifyandmonitorregistered
offenderslivingwithinthisjurisdictionandtotakereasonablestepstoaddresstherisks
thosepersonsmaypose.
356.3REGISTRATION
TheDetectiveBureauSupervisorshallestablishaprocesstoreasonablyaccommodate
registrationofcertainoffenders.Theprocessshouldrebutanyallegationonthepartof
theoffenderthattheregistrationprocesswastooconfusing,burdensomeordifcultfor
compliance.Ifitisreasonabletodoso,aninvestigatorassignedtorelatedinvestigations
shouldconducttheregistrationinordertobestevaluateanythreatthepersonmaypose
tothecommunity.Employeesassignedtoregisteroffendersshouldreceiveappropriate
trainingregardingtheregistrationprocess.
Uponconclusionoftheregistrationprocess,theinvestigatorshallensurethatthe
registrationinformationisprovidedtotheCaliforniaDepartmentofJustice(DOJ)in
accordancewithapplicablelaw(HealthandSafetyCode§11594;PenalCode§457.1;
PenalCode§290etseq).
Therefusalofaregistranttoprovideanyoftherequiredinformationorcompletetheprocess
shouldinitiateacriminalinvestigationforfailuretoregister.
356.3.1CONTENTSOFREGISTRATION
Theinformationcollectedfromtheregisteringoffendersshallincludeasignedstatement
asrequiredbytheCaliforniaDOJ,ngerprintsandaphotographandanyotherinformation
requiredbyapplicablelaw(HealthandSafetyCode§11594;PenalCode§457.1;Penal
Code§290etseq.).
356.4PUBLICINQUIRIES
Asageneralruleinformationmaynotbegivenoverthetelephone.Membersofthe
publicmayaccessdetailedsexualoffenderinformationbywayoftheirpersonalcomputer
throughtheInternetattheMegan'sLawWebsitemaintainedbytheDepartmentofJustice
(www.meganslaw.ca.gov
).Theymayalsosubmitalistofatleastsixpersonsdirectlyto
theDepartmentofJusticeonadesignatedformtoinquirewhetheranyofthosepersons
arerequiredtoregisterasasexoffenderandaresubjecttopublicnotication(Department
ofJusticefeesmayapply)(PenalCode§290.4(a)).
356.5DISSEMINATIONOFPUBLICINFORMATION
Employeeswillnotunilaterallymakeapublicnoticationadvisingthecommunityofa
particularregistrant'spresenceinthecommunity.Employeeswhoidentifyasignicant
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riskorotherpublicsafetyissueassociatedwitharegistrantshouldpromptlyadvisetheir
supervisor.Thesupervisorshouldevaluatetherequestandforwardtheinformationtothe
Sheriffifwarranted.AdeterminationwillbemadebytheSheriff,withtheassistanceof
legalcounselasnecessary,whethersuchapublicalertshouldbemade.
Membersofthepublicrequestinginformationonsexregistrantsshouldbeprovidedthe
Megan'sLawwebsiteortheElDoradoCountySheriff'sOfce'swebsite.
TheRecordsManagermayreleaselocalregisteredoffenderinformationtoresidentsonlyin
accordancewithapplicablelaw(PenalCode§290.45;PenalCode§290.46;PenalCode§
457.1;HealthandSafetyCode§11594),andincompliancewithaCaliforniaPublicRecords
Act(GovernmentCode§6250-6276.48)request.
356.5.1LIMITEDRELEASEWITHINCOLLEGECAMPUSCOMMUNITY
Californialawallowsthefollowingadditionalinformationregardingaregisteredsexoffender
oncampus,whoseinformationisnotavailabletothepublicviatheInternetwebsite,tobe
releasedtoacampuscommunity(PenalCode§290.01(d)):
(a)Theoffender'sfullname
(b)Theoffender'sknownaliases
(c)Theoffender'ssex
(d)Theoffender'srace
(e)Theoffender'sphysicaldescription
(f)Theoffender'sphotograph
(g)Theoffender'sdateofbirth
(h)CrimesresultingintheregistrationoftheoffenderunderPenalCode§290
(i)Thedateoflastregistration
Forpurposesofthissection,campuscommunityshallbedenedasthosepersonspresent
atorregularlyfrequentinganyplaceconstitutingcampusproperty,satellitefacilities,
laboratories,publicareascontiguoustothecampusandotherareassetforthinPenal
Code§290.01(d).
356.5.2RELEASENOTIFICATIONS
Registrantinformationthatisreleasedshouldincludenoticationthat:
(a)Theoffenderregistryincludesonlythosepersonswhohavebeenrequiredbylawto
registerandwhoareincompliancewiththeoffenderregistrationlaws.
(b)Theinformationisprovidedasapublicserviceandmaynotbecurrentoraccurate.
(c)Personsshouldnotrelysolelyontheoffenderregistryasasafeguardagainstoffenses
intheircommunities.
(d)Thecrimeforwhichapersonisconvictedmaynotaccuratelyreectthelevelofrisk.
(e)Anyonewhousesinformationcontainedintheregistrytoharassregistrantsorcommit
anycrimemaybesubjecttocriminalprosecution.
(f)Thepurposeofthereleaseofinformationistoallowmembersofthepublictoprotect
themselvesandtheirchildrenfromsexoffenders(PenalCode290.45).
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358
ElDoradoCountySheriff'sOfce
PolicyManual
MajorIncidentNotication
358.1PURPOSEANDSCOPE
Incidentsthatareofsignicantnatureandthatfallintolistedcriteriarequirenoticationto
certainmembersofthisdepartment.Itiscriticalthatstaffmembersareinformedofcertain
incidentsinordertoapprisetheirsuperiorsandproperlyaddressinquiriesfrommembers
ofthepress.
358.2MINIMUMCRITERIAFORNOTIFICATION
MostsituationswherethemediashowastronginterestarealsoofinteresttotheSheriff
andtheaffectedDivisionCommander.Thefollowinglistofincidenttypesisprovidedasa
guidefornoticationandisnotintendedtobeall-inclusive:
•Homicides
•Ofcer-involvedshooting-onoroffduty(SeePolicyManual§310.53forspecial
notications)
•Signicantinjuryordeathtoemployee-onoroffduty
•DeathofaprominentElDoradoofcial
•ArrestofDepartmentemployeeorprominentElDoradoofcial
•Aircraftcrashwithmajordamageand/orinjuryordeath
•In-custodydeaths
•SearchandRescues
•Majorre,ood,severeweatherandotherdisasterconcerns
•Anyeventthatwouldattractmediaattention
358.3SHIFTSERGEANTRESPONSIBILITY
TheShiftSergeantisresponsibleformakingtheappropriatenotications.TheShift
Sergeantshallmakereasonableattemptstoobtainasmuchinformationontheincident
aspossiblebeforenotication.TheShiftSergeantshallattempttomakethenotications
assoonaspractical.Noticationshouldbemadebycallingthehomephonenumberrst,
(theinternalpagingsystemnext)andthenbypagerorcellulartelephone.
358.3.1STAFFNOTIFICATION
IntheeventanincidentoccursdescribedinPolicyManual§358.2,theSheriffshallbe
notiedalongwiththeaffectedDivisionCommanderandtheDetectiveLieutenantifthat
divisionisaffected.
358.3.2DETECTIVENOTIFICATION
Iftheincidentrequiresthatadetectiverespondfromhome,theimmediatesupervisorofthe
appropriatedetailshallbecontactedwhowillthencontacttheappropriatedetective.
358.3.3PUBLICINFORMATIONOFFICER(PIO)
ThePublicInformationOfcershallbecalledaftermembersofstaffhavebeennotiedthat
itappearsthemediamayhaveasignicantinterestintheincident.
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360
ElDoradoCountySheriff'sOfce
PolicyManual
DeathInvestigation
360.1PURPOSEANDSCOPE
Theinvestigationsofcasesinvolvingdeathincludethoserangingfromnaturalcause
tohomicide.Somecausesofdeathmaynotbereadilyapparentandsomecases
differsubstantiallyfromwhattheyappearedtobeinitially.Thethoroughnessofdeath
investigationscannotbeemphasizedenough.
360.2INVESTIGATIONCONSIDERATIONS
Deathinvestigationcasesrequirecertainactionsbetaken.Paramedicsshallbecalledin
allsuspecteddeathcasesunlessthedeathisobvious(decapitated,decomposed,etc.).A
supervisorshallbenotiedintheeventofasuspiciousorcriminaldeathinvestigation.
360.2.1CORONERREQUEST
GovernmentCode§27491andHealth&SafetyCode§102850directtheCoronertoinquire
intoanddeterminethecircumstances,mannerandcauseofcertaindeaths.TheCoroner
shallbecalledinanyofthefollowingcases:
(a)Unattendeddeaths(Nophysicianinattendanceorduringthecontinuedabsenceof
theattendingphysician.Also,includesalldeathsoutsidehospitalsandnursingcare
facilities.).
(b)Deathswherethedeceasedhasnotbeenattendedbyeitheraphysicianora
registerednurse,whoisamemberofahospicecareinterdisciplinaryteam,as
denedbysubdivision(e)ofSection1746oftheHealthandSafetyCodeinthe20
dayspriortodeath.
(c)Physicianunabletostatethecauseofdeath.Unwillingnessdoesnotapply.Includes
allsudden,unexpectedandunusualdeathsandfetaldeathswhentheunderlying
causeisunknown.
(d)Knownorsuspectedhomicide.
(e)Knownorsuspectedsuicide.
(f)Involvinganycriminalactionorsuspicionofacriminalact.Includeschildand
dependentadultnegligenceandabuse.
(g)Relatedtoorfollowingknownorsuspectedself-inducedorcriminalabortion.
(h)Associatedwithaknownorallegedrapeorcrimeagainstnature.
(i)Followinganaccidentorinjury(primaryorcontributory).Deathsknownorsuspected
asresulting(inwholeorinpart)fromorrelatedtoaccidentorinjury,eitheroldor
recent.
(j)Drowning,re,hanging,gunshot,stabbing,cutting,starvation,exposure,alcoholism,
drugaddiction,strangulationoraspiration.
(k)Accidentalpoisoning(food,chemical,drug,therapeuticagents).
(l)Occupationaldiseasesoroccupationalhazards.
(m)Knownorsuspectedcontagiousdiseaseandconstitutingapublichazard.
(n)Alldeathsinoperatingroomsandalldeathswhereapatienthasnotfullyrecovered
fromananesthetic,whetherinsurgery,recoveryroomorelsewhere.
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(o)Inprisonorwhileundersentence.Includesallin-custodyandsheriff'sinvolved
deaths.
(p)Alldeathsofunidentiedpersons.
(q)Alldeathsofstatehospitalpatients.
(r)SuspectedSuddenInfantDeathSyndrome(SIDS)deaths.
(s)Alldeathswherethepatientiscomatosethroughouttheperiodofthephysician's
attendance.Includespatientsadmittedtohospitalsunresponsiveandexpirewithout
regainingconsciousness.
Thebodyshallnotbedisturbedormovedfromthepositionorplaceofdeathwithout
permissionofthecoroner.
360.2.2SEARCHINGDEADBODIES
TheCoronerorDeputyCoronerisgenerallytheonlypersonpermittedtosearcha
bodyknowntobedeadfromanyofthecircumstancessetforthinGovernmentCode§
27491.Theonlyexceptionisthatadeputyispermittedtosearchthebodyofaperson
killedinatrafccollisionforthelimitedpurposeoflocatingananatomicaldonorcard
(GovernmentCode§27491.3).Ifsuchadonorcardislocated,theCoroneroradesignee
shallbepromptlynotied.Shouldexigentcircumstancesindicatetoadeputythatany
searchofaknowndeadbodyiswarrantedpriortothearrivaloftheCoroneroradesignee;
theinvestigatingdeputyshallrstobtainverbalconsentfromtheCoroneroradesignee
(GovernmentCode§27491.2).
Wheneverpossible,awitness,preferablyarelativetothedeceasedoramemberofthe
household,shouldberequestedtoremainatthescenewiththedeputypendingthearrival
oftheCoroneroradesignee.Thenameandaddressofthispersonshallbeincludedin
thenarrativeofthedeathreport.Wheneverpersonaleffectsareremovedfromthebodyof
thedeceasedbytheCoroneroradesignee,areceiptshallbeobtained.Thisreceiptshall
beattachedtothedeathreport.
360.2.3DEATHNOTIFICATION
Whenpractical,andifnothandledbytheCoroner'sOfce,noticationtothenext-of-kinof
thedeceasedpersonshallbemade,inperson,bythedeputyassignedtotheincident.If
thenext-of-kinlivesinanotherjurisdiction,alawenforcementofcialfromthatjurisdiction
shallberequestedtomakethepersonalnotication.Iftherelativesliveoutsidethiscounty,
theCoronermayberequestedtomakethenotication.TheCoronerneedstoknowif
noticationhasbeenmade.Assigneddetectivesmayneedtotalktothenext-of-kin.
360.2.4UNIDENTIFIEDDEADBODIES
IftheidentityofadeadbodycannotbeestablishedaftertheCoronerarrives,theCoroner's
ofcewillissueaJohnDoe"or"JaneDoenumberforthereport.
360.2.5DEATHINVESTIGATIONREPORTING
Allincidentsinvolvingadeathshallbedocumentedontheappropriateform.
360.2.6SUSPECTEDHOMICIDE
Iftheinitiallyassigneddeputysuspectsthatthedeathinvolvesahomicideorother
suspiciouscircumstances,theInvestigationsDivisionshallbenotiedtodeterminethe
possibleneedforadetectivetorespondtothesceneforfurtherimmediateinvestigation.
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360.2.7EMPLOYMENTRELATEDDEATHSORINJURIES
Anymemberofthisagencywhorespondstoanddeterminesthatadeath,seriousillness,
orseriousinjuryhasoccurredasaresultofanaccidentatorinconnectionwiththevictim's
employmentshallensurethatthenearestofceofCal-OSHAisnotiedbytelephoneor
teletypewithallpertinentinformation(8CCR342(b)).
360.3PATROLDEPUTYRESPONSIBILITIES
•PreserveLife
•Arrestthesuspect
•Protectthescene
360.3.1ARRIVALATSCENE
Arapidresponseisimperativetoprotectevidentiarymaterialsbeforetheyaredestroyed,
altered,orlost.Anythingandeverythingisconsideredevidence,whetherphysical
ortestimonial.Evidencemustbepreserved,notedandbroughttotheinvestigator's
attentions.Uponyourarrival,theonlyevidencethatshouldbecollectediseyewitness
accountsorspontaneousstatementsofasuspect.Afterthesceneissecured,immediate
noticationmustbemadetotheinvestigators.
360.3.2DOCUMENTATION
Recordandlaterdocumenttheexacttimeofyourarrival.Entertheimmediateareaofthe
crimescenetoviewthevictim.Onlyonedeputyneedstoenter,unlessforobviousofcer
safetyreasons.
(a)Ifmedicsarecalleddocumentmedicandreenginenumbers,aswellasnamesand
badgenumbersofmedicpersonnel.Ifmedicsordeputiesdisturbormoveitemsat
thescenedocumentasfollows.
1.Whatalterationsweremade?
2.Whenwerealterationsmade?
3.Purposeofthemovement.
4.Personwhomovedtheitem.
(b)Noteanddocumentthefollowinginyourimmediatearea(Medicsmayalteroneorall
ofthefollowing)
1.Lightsturnedonoroff.
2.Doorsopened,closed,locked,unlocked.
3.Bodymovedorcutdown(hanging).
4.Windowsopened,closed,locked,unlocked.
5.Furnituremoved,anythingtouched.
360.3.3PRELIMINARYINVESTIGATION/PROTECTIONOFCRIMESCENE
Setupsceneperimeterusingcrimescenetape.Rememberthepossibilityofmultiplecrime
scenes(thebiggertheperimeterthebetter).
(a)Initiateandmaintainachronologicalcrimescenelog,recordingthenames,badge
numbers,timesandpurposeofdeputiesenteringthescene.Thelogshouldreect
theentryaswellastheexitofeveryone.
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(b)Establishapathforentryandexitofthecrimescene.Basethisonyourobservation
ofthescene.
(c)Donottouch,moveoralteranythingatthescene.Ifyoudo,bringittotheinvestigators
attentionanddocumentit.(Accidentswillhappen).
(d)Donotsmokeinsidethecrimescene.
(e)Donotushtoilets,runwaterinthesinksorbathtuborusethetelephone.Ifyoudo
forwhateverreason,documentitandadvisetheinvestigators.
(f)Donotgiveapressrelease.Investigatorsmaywantcertaininformationtobe,ornot
tobereleasedtothemedia.Referthemediatoyousupervisor.
(g)Detainallpersonsatthescene.Obtainingandholdingaformofidenticationwill
usuallykeepwitnessesavailable.Besuretodocumentfullnames,dateofbirths,
homeandbusinessaddressandtelephonenumbers.
(h)Refrainfromenteringthesceneasmuchaspossible,ortouchingitemswithinthe
scene.
(i)Excludeallunauthorizedpersonsfromenteringintothecrimescene.Thisalso
includeslawenforcementpersonnelnotdirectlyinvolvedwiththeinvestigation.
360.3.4SUSPECTINCUSTODYATTHESCENE
Arrestthesuspectifyoucandeterminebyyourobservationsheorsheisthesuspect.As
ageneralrule,donotquestionthesuspectatthisstage.IfyouMirandizethesuspectand
theyinvokeoraskforanattorney,investigatorscannotgobackandquestionthatsuspect
withouttheirattorney'sapproval.
(a)Separatethewitnessesandsuspectsoastoobtainindependentstatements.(The
citizenreportingthecrimemaybeyoursuspect).
(b)Ifaweaponisrecovered,documenttheareawhereitwasfoundandgiveadetailed
descriptionofthatweapon.
(c)Ifasuspectisarrestedoutsidethecrimescene,DONOTreturnthembacktothe
scene.
(d)Ifasuspectisarrestedinsidethecrimescene,REMOVEthemimmediatelyfromthe
immediateareaanddetainoutsidetheprimaryscene.
(e)Documentandpreserveanyevidencefoundonthesuspect'sperson.
(f)Donotallowthesuspecttowashtheirhands,gotothebathroom,orsmoke.
(g)Documentallspontaneousstatements,donotinterrogate.
(h)Observeanddocumentthesuspect'sbehavior,(nervous,erratic,emotional,
unemotional,drunk,undertheinuenceofnarcotics,oranyunusualbehavioretc)
360.3.5NOTIFICATIONS
Makenoticationofdetailstosupervisorsbyusingtacticalradiochannelsorhardline
telephones.Thepressandthegeneralpublicmonitorpoliceradios.
Stand-byforinvestigatorsandadvisewhathastranspiredsincethearrivaloftherstdeputy.
360.3.6DYINGDECLARATIONS
Wheneveravictimistransportedtoahospital,adeputyshouldaccompanythevictiminside
thetransportationvehicle,e.g.ambulance,airevacuation,etc.Thefollowingshouldbe
ascertainedandrelayedtothevictim.
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(a)Thevictimshouldknowtheirnameandwheretheyareatthetimeofthedeclaration.
(b)Thevictimneedstobeadvisedtheseriousnessoftheirinjuriesandadvisedtheymay
dieasaresultoftheseinjuries.
(c)Thevictim'sstatementcanbewrittenororal.Recordstatementifpossible.
(d)Itisrecommendedawitnessispresent,butitisnotnecessary.Thelackofawitness
willnotaffecttheadmissibilityofthevictim'sstatement.
(e)Keepinvestigatorsadvisedofanydevelopmentswhileatthehospital.
(f)Recoverallevidenceatthehospital,e.g.clothing,bulletfragments,etc
360.3.7VICTIMDOAATTHESCENE
(a)Donotsearchthedeceasedforidentication.
(b)Assoonaspossibleremovewitnessesfromthescene,butnottheimmediatearea.
(c)Separatewitnessesfromcitizensandotherpotentialwitnesses.
(d)Documentallwitnessstatements.
(e)Donotgiveyouropinionstowitnesses,familymembersordiscussdetailsofthe
incidentwithotherdeputieswhileyou'renearthenewsmedia.
360.3.8NEWSMEDIAATTHESCENE
(a)Donotallowthemediaaccesstotheprimarycrimescene.Astagingareashouldbe
setupforthemedia.
(b)Donotgivestatementstothemedia.Directmediatothepatrolorinvestigations
supervisors,oradesignatedpublicinformationofcer.
(c)Donotallowsuspectsoranydetainedwitnessestotalkwithmediapersonnel.
360.3.9SUICIDESANDSUSPICIOUSDEATHS
(a)Aninvestigatorwillbecalledonsuicidesinvolvingrearms
(b)ACoronerInvestigatorwillbecalledonallhangingdeaths
(c)Aninvestigatorwillbecalledonalljuvenilesuicides,regardlessofmeansofdeath.
(d)Aninvestigatorwillbecalledonsuspiciousdeaths.
(e)Handleallsuicidesandaccidentaldeathsaspotentialhomicides.
(f)Securetheimmediatesceneanddetainwitnesses.
(g)DonotallowtheremovalofanyevidenceuntilphotographedbyC.S.I'sorapproved
byinvestigators.
(h)Ifsuicideisbyhanginganddeathisevident,donotcutthedeceaseddown.Ifthe
deceasediscutdownbecausedeathisnotevident,(CPR,FirstAid)makethecut
abovetheknot.
(i)Ifrelativesarepresentobtainanybackgroundinformationwhichmayassist
investigators.
360.4SHIFTSERGEANT'SRESPONSIBILITYATDEATHSCENES
Patrolsupervisorsmustrespondtoalldeathinvestigationspriortocallinganinvestigator.
Patrolsupervisorswillnoteandmakeadetailedaccountofthecircumstancessurrounding
theincident,thenrelaythisinformationtotheinvestigator,priortotheirresponse.
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Updatedinformationwillaidtheinvestigatorwithdecisionsregardingappropriateresource
needs.
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362
ElDoradoCountySheriff'sOfce
PolicyManual
IdentityTheft
362.1PURPOSEANDSCOPE
Identitytheftisagrowingtrendthatfrequentlyinvolvesrelatedcrimesinmultiple
jurisdictions.Thispolicyisintendedtoprovideguidelinesforthereportingandinvestigation
ofsuchcrimes.
362.2REPORTING
(a)Inanefforttomaintainuniformityinreporting,deputiespresentedwiththecrimeof
identitytheft(PenalCode§530.6)shallinitiateareportforvictimsresidingwithinthe
jurisdictionofthisdepartmentwhenthecrimeoccurred.Forincidentsofidentitytheft
occurringoutsidethisjurisdiction,deputiesshouldobservethefollowing:
1.Foranyvictimnotresidingwithinthisjurisdiction,thedeputymayeithertakea
courtesyreporttobeforwardedtothevictim'sresidenceagencyorthevictim
shouldbeencouragedtopromptlyreporttheidentitythefttothelawenforcement
agencywhereheorsheresides.
(b)Whilethecrimeofidentitytheftshouldbereportedtothelawenforcementagency
wherethevictimresides,deputiesofthisdepartmentshouldinvestigateandreport
crimesoccurringwithinthisjurisdictionwhichhaveresultedfromtheoriginalidentity
theft(e.g.,theidentitytheftoccurredelsewhere,butthecreditcardfraudoccurred
andisreportedinthisjurisdiction).
(c)Deputiesshouldincludeallknownincidentsoffraudulentactivity(e.g.,creditcard
numberappliedforinvictim'snamewhenthevictimhasnevermadesuchan
application).Deputiesshouldattempttoobtainallaccountnumbers/statements,
locations,nancialinstitutions,video,and/oranyotherdocumentsrelatedtothe
crime.
(d)Deputiesshouldalsocross-referenceallknownreportsmadebythevictim(e.g.,U.S.
SecretService,creditreportingbureaus,U.S.PostalServiceandDMV)withallknown
reportnumbers.
(e)ThereportingdeputyshouldinformvictimsofidentitytheftthattheCaliforniaIdentity
TheftRegistryisavailabletohelpthosewhoarewronglylinkedtocrimes.The
registrycanbecheckedbylawenforcementandotherauthorizedpersonsto
investigatewhetheracriminalhistoryorwantwascreatedinthevictim'sname
(PenalCode§530.7).InformationregardingtheCaliforniaIdentityTheftRegistry
canbeobtainedbycallingtollfree(888)880-0240.
(f)Followingsupervisoryreviewanddepartmentalprocessing,theinitialreportshould
beforwardedtotheappropriatedetectiveforfollowupinvestigation,coordinationwith
otheragenciesandprosecutionascircumstancesdictate.
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Policy
364
ElDoradoCountySheriff'sOfce
PolicyManual
PrivatePersonsArrests
364.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoprovideguidanceforthehandlingofprivateperson'sarrests
madepursuanttoPenalCode§837.
364.2ADVISINGPRIVATEPERSONSOFTHEARRESTPROCESS
PenalCode§836(b)expresslymandatesthatalldeputiesshalladvisevictimsofdomestic
violenceoftherighttomakeaprivateperson'sarrest,includingadviceonhowtosafely
executesuchanarrest.Inallothersituations,deputiesshouldusesounddiscretionin
determiningwhetherornottoadviseanindividualofthearrestprocess.
(a)Whenadvisinganyindividualregardingtherighttomakeaprivateperson'sarrest,
deputiesshouldrefrainfromencouragingordissuadinganyindividualfrommaking
suchanarrestandshouldinsteadlimitadvicetothelegalrequirementsforsuchan
arrestaslistedbelow.
(b)Privateindividualsshouldbediscouragedfromusingforcetoeffectaprivateperson's
arrest,andabsentimmediatethreattotheirownsafetyorthesafetyofothers,private
individualsshouldbeencouragedtorefermatterstolawenforcementofcialsfor
furtherinvestigationorarrest.
364.3ARRESTSBYPRIVATEPERSONS
PenalCode§837providesthataprivatepersonmayarrestanother:
(a)Forapublicoffensecommittedorattemptedinhisorherpresence;
(b)Whenthepersonarrestedhascommittedafelony,althoughnotinhisorherpresence;
(c)Whenafelonyhasbeeninfactcommitted,andheorshehasreasonablecausefor
believingthepersonarrestedhascommittedit.
Unlikepeaceofcers,privatepersonsmaynotmakeanarrestonsuspicionthatafelony
hasbeencommitted-thefelonymustinfacthavetakenplace.
364.4DEPUTYRESPONSIBILITIES
Anydeputypresentedwithaprivatepersonwishingtomakeanarrestmustdetermine
whetherornotthereisreasonablecausetobelievethatsuchanarrestwouldbelawful
(PenalCode§847).
(a)Shouldanydeputydeterminethatthereisnoreasonablecausetobelievethata
privateperson'sarrestislawful,thedeputyshouldtakenoactiontofurtherdetainor
restraintheindividualbeyondthatwhichreasonablyappearsnecessarytoinvestigate
thematter,determinethelawfulnessofthearrestandprotectthepublicsafety.
1.Anydeputywhodeterminesthataprivateperson'sarrestappearstobe
unlawfulshouldpromptlyreleasethearrestedindividualpursuanttoPenal
Code§849(b)(1).Thedeputymustincludethebasisofsuchadetermination
inarelatedreport.
2.Absentreasonablecausetosupportaprivateperson'sarrestorotherlawful
groundstosupportanindependentarrestbythedeputy,thedeputyshould
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advisethepartiesthatnoarrestwillbemadeandthatthecircumstanceswill
bedocumentedinarelatedreport.
(b)Wheneveradeputydeterminesthatthereisreasonablecausetobelievethataprivate
person'sarrestislawful,thedeputymayexerciseanyofthefollowingoptions:
1.Taketheindividualintophysicalcustodyforbooking
2.ReleasetheindividualpursuanttoaNoticetoAppear
3.ReleasetheindividualpursuanttoPenalCode§849
364.5REPORTINGREQUIREMENTS
Inallcircumstancesinwhichaprivatepersonisclaimingtohavemadeanarrest,the
individualmustcompleteandsignadepartmentPrivatePerson'sArrestformunderpenalty
ofperjury.
InadditiontothePrivatePerson'sArrestForm(andanyotherrelateddocumentssuch
ascitations,bookingforms,etc.),deputiesshallcompleteanarrativereportregardingthe
circumstancesanddispositionoftheincident.
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366
ElDoradoCountySheriff'sOfce
PolicyManual
Anti-ReproductiveRightsCrimes
Reporting
366.1PURPOSEANDSCOPE
ThispolicyshallestablishaprocedureforthemandatedreportingofAnti-Reproductive
RightsCrimes(ARRC)totheAttorneyGeneralpursuanttotheReproductiveRightsLaw
EnforcementAct(PenalCode§13775etseq.).
366.2DEFINITIONS
PenalCode§423.2providesthatthefollowingactsshallbeconsideredAnti-Reproductive
RightsCrimes(ARRC)whencommittedbyanyperson,exceptaparentorguardianacting
towardshisorherminorchildorward:
(a)Byforce,threatofforce,orphysicalobstructionthatisacrimeofviolence,intentionally
injures,intimidates,interfereswith,orattemptstoinjure,intimidate,orinterferewith
anypersonorentitybecausethatpersonorentityisareproductivehealthservices
client,provider,orassistant,orinordertointimidateanypersonorentity,oranyclass
ofpersonsorentities,frombecomingorremainingareproductivehealthservices
client,provider,orassistant
(b)Bynon-violentphysicalobstruction,intentionallyinjures,intimidates,orinterferes
with,orattemptstoinjure,intimidate,orinterferewith,anypersonorentitybecause
thatpersonorentityisareproductivehealthservicesclient,provider,orassistant,or
inordertointimidateanypersonorentity,oranyclassofpersonsorentities,from
becomingorremainingareproductivehealthservicesclient,providerorassistant
(c)Intentionallydamagesordestroysthepropertyofaperson,entity,orfacility,or
attemptstodoso,becausetheperson,entity,orfacilityisareproductivehealth
servicesclient,provider,assistant,orfacility
366.3REPORTINGREQUIREMENTSTOTHEATTORNEYGENERAL
(a)UponthereceiptofthereportofanARRC,itshallbetheresponsibilityoftheemployee
takingsuchareporttoalsocompleteanARRCDataCollectionWorksheet(BCIA
8371)inaccordancewiththeinstructionscontainedonsuchforms.
(b)TheARRCDataCollectionWorksheetshallbeprocessedwithallrelatedreportsand
forwardedtotheInvestigationDivisionCommander.
(c)Bythetenthdayofeachmonth,itshallbetheresponsibilityoftheInvestigation
DivisionCommandertoensurethataSummaryWorksheet(BCIA8370)issubmitted
totheDepartmentofJusticeCriminalJusticeStatisticsCenter.
1.IntheeventthatnoARRC(s)werereportedduringthepreviousmonth,a
SummaryWorksheetshallbesubmittedtoDepartmentofJusticewithan
indicationthatnosuchcrimeswerereported.
2.AnyARRC(s)reportedintheSummaryWorksheetshallbeaccompaniedbya
copyoftherelatedDataCollectionWorksheet(s).
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Policy
368
ElDoradoCountySheriff'sOfce
PolicyManual
LimitedEnglishProciencyServices
368.1PURPOSEANDSCOPE
Thispolicyprovidesguidancetomemberswhencommunicatingwithindividualswithlimited
Englishprociency(LEP)(42USC§2000d).
368.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Authorizedinterpreter-Apersonwhohasbeenscreenedandauthorizedbythe
Departmenttoactasaninterpreterand/ortranslatorforothers.
Interpretorinterpretation-Theactoflisteningtoacommunicationinonelanguage
(sourcelanguage)andorallyconvertingittoanotherlanguage(targetlanguage),while
retainingthesamemeaning.
LimitedEnglishprocient(LEP)-AnyindividualwhoseprimarylanguageisnotEnglish
andwhohasalimitedabilitytoread,write,speakorunderstandEnglish.Theseindividuals
maybecompetentincertaintypesofcommunication(e.g.,speakingorunderstanding)but
stillbeLEPforotherpurposes(e.g.,readingorwriting).Similarly,LEPdesignationsare
context-specic;anindividualmaypossesssufcientEnglishlanguageskillstofunctionin
onesettingbuttheseskillsmaybeinsufcientinothersituations.
Qualiedbilingualmember-AmemberoftheElDoradoCountySheriff'sOfce,
designatedbytheDepartment,whohastheabilitytocommunicateuently,directlyand
accuratelyinbothEnglishandanotherlanguage.Bilingualmembersmaybeuentenough
tocommunicateinanon-Englishlanguagebutmaynotbesufcientlyuenttointerpret
ortranslatefromonelanguageintoanother.
Translateortranslation-Thereplacementofwrittentextfromonelanguage(source
language)intoanequivalentwrittentext(targetlanguage).
368.2POLICY
ItisthepolicyoftheElDoradoCountySheriff'sOfcetoreasonablyensurethatLEP
individualshavemeaningfulaccesstolawenforcementservices,programsandactivities,
whilenotimposingundueburdensonitsmembers.
TheDepartmentwillnotdiscriminateagainstordenyanyindividualaccesstoservices,
rightsorprogramsbaseduponnationaloriginoranyotherprotectedinterestorright.
368.3LEPCOORDINATOR
TheSheriffshalldelegatecertainresponsibilitiestoanLEPCoordinator.TheLEP
Coordinatorshallbeappointedby,anddirectlyresponsibleto,theOperationsDivision
Commanderortheauthorizeddesignee.
TheresponsibilitiesoftheLEPCoordinatorinclude,butarenotlimitedto:
(a)CoordinatingandimplementingallaspectsoftheElDoradoCountySheriff'sOfce's
LEPservicestoLEPindividuals.
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(b)DevelopingproceduresthatwillenablememberstoaccessLEPservices,including
telephonicinterpreters,andensuringtheproceduresareavailabletoallmembers.
(c)Ensuringthatalistofallqualiedbilingualmembersandauthorizedinterpreters
ismaintainedandavailabletoeachShiftSergeantandManagerofPublicSafety
Dispatch.Thelistshouldincludeinformationregardingthefollowing:
1.Languagesspoken
2.Contactinformation
3.Availability
(d)EnsuringsignagestatingthatinterpretersareavailablefreeofchargetoLEP
individualsispostedinappropriateareasandinthemostcommonlyspoken
languages.
(e)Reviewingexistingandnewlydevelopeddocumentstodeterminewhicharevital
documentsandshouldbetranslated,andintowhichlanguagesthedocuments
shouldbetranslated.
(f)Annuallyassessingdemographicdataandotherresources,includingcontracted
languageservicesutilizationdataandcommunity-basedorganizations,todetermine
ifthereareadditionaldocumentsorlanguagesthatareappropriatefortranslation.
(g)IdentifyingstandardsandassessmentstobeusedbytheDepartmenttoqualify
individualsasqualiedbilingualmembersorauthorizedinterpreters.
(h)PeriodicallyreviewingeffortsoftheDepartmentinprovidingmeaningfulaccess
toLEPindividuals,and,asappropriate,developingreports,newproceduresor
recommendingmodicationstothispolicy.
(i)ReceivingandrespondingtocomplaintsregardingdepartmentLEPservices.
(j)Ensuringappropriateprocessesareinplacetoprovideforthepromptand
equitableresolutionofcomplaintsandinquiriesregardingdiscriminationinaccessto
departmentservices,programsandactivities.
368.4FOUR-FACTORANALYSIS
Sincetherearemanydifferentlanguagesthatmemberscouldencounter,theDepartment
willutilizethefour-factoranalysisoutlinedintheU.S.DepartmentofJustice(DOJ)
GuidancetoFederalFinancialAssistanceRecipients,availableattheDOJwebsite,to
determinewhichmeasureswillprovidemeaningfulaccesstoitsservicesandprograms.
Itisrecognizedthatlawenforcementcontactsandcircumstanceswillvaryconsiderably.
Thisanalysis,therefore,mustremainexibleandwillrequireanongoingbalanceoffour
factors,whichare:
(a)ThenumberorproportionofLEPindividualseligibletobeservedorlikelytobe
encounteredbydepartmentmembers,orwhomaybenetfromprogramsorservices
withinthejurisdictionoftheDepartmentoraparticulargeographicarea.
(b)ThefrequencywithwhichLEPindividualsarelikelytocomeincontactwithdepartment
members,programsorservices.
(c)Thenatureandimportanceofthecontact,program,informationorserviceprovided.
(d)ThecostofprovidingLEPassistanceandtheresourcesavailable.
368.5TYPESOFLEPASSISTANCEAVAILABLE
ElDoradoCountySheriff'sOfcemembersshouldneverrefuseservicetoanLEP
individualwhoisrequestingassistance,norshouldtheyrequireanLEPindividualto
furnishaninterpreterasaconditionforreceivingassistance.TheDepartmentwillmake
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PolicyManual
LimitedEnglishProciencyServices
everyreasonableefforttoprovidemeaningfulandtimelyassistancetoLEPindividuals
throughavarietyofservices.
TheDepartmentwillutilizeallreasonablyavailabletools,suchaslanguageidentication
cards,whenattemptingtodetermineanLEPindividual'sprimarylanguage.
LEPindividualsmaychoosetoacceptdepartment-providedLEPservicesatnocostorthey
maychoosetoprovidetheirown.
Department-providedLEPservicesmayinclude,butarenotlimitedto,theassistance
methodsdescribedinthispolicy.
368.6WRITTENFORMSANDGUIDELINES
Vitaldocumentsorthosethatarefrequentlyusedshouldbetranslatedintolanguages
mostlikelytobeencountered.TheLEPCoordinatorwillarrangetomakethesetranslated
documentsavailabletomembersandotherappropriateindividuals,asnecessary.
368.7AUDIORECORDINGS
TheDepartmentmaydevelopaudiorecordingsofimportantorfrequentlyrequested
informationinalanguagemostlikelytobeunderstoodbythoseLEPindividualswhoare
representativeofthecommunitybeingserved.
368.8QUALIFIEDBILINGUALMEMBERS
BilingualmembersmaybequaliedtoprovideLEPserviceswhentheyhavedemonstrated
throughestablisheddepartmentproceduresasufcientlevelofskillandcompetenceto
uentlycommunicateinbothEnglishandanon-Englishlanguage.MembersutilizedforLEP
servicesmustdemonstrateknowledgeofthefunctionsofaninterpreter/translatorandthe
ethicalissuesinvolvedwhenactingasalanguageconduit.Additionally,bilingualmembers
mustbeabletocommunicatetechnicalandlawenforcementterminology,andbesufciently
procientinthenon-Englishlanguagetoperformcomplicatedtasks,suchasconducting
interrogations,takingstatements,collectingevidenceorconveyingrightsorresponsibilities.
Whenaqualiedbilingualmemberfromthisdepartmentisnotavailable,personnelfrom
otherCountydepartments,whohavebeenidentiedbytheDepartmentashavingthe
requisiteskillsandcompetence,mayberequested.
368.9AUTHORIZEDINTERPRETERS
AnypersondesignatedbytheDepartmenttoactasanauthorizedinterpreterand/or
translatormusthavedemonstratedcompetenceinbothEnglishandtheinvolved
non-Englishlanguage,musthaveanunderstandingofthefunctionsofaninterpreterthat
allowsforcorrectandeffectivetranslation,andshouldnotbeapersonwithaninterest
inthedepartmentcaseorinvestigationinvolvingtheLEPindividual.Apersonproviding
interpretationortranslationservicesmayberequiredtoestablishtheaccuracyand
trustworthinessoftheinterpretationortranslationinacourtproceeding.
AuthorizedinterpretersmustpassascreeningprocessestablishedbytheLEPCoordinator
whichdemonstratesthattheirskillsandabilitiesinclude:
(a)ThecompetenceandabilitytocommunicateinformationaccuratelyinbothEnglish
andinthetargetlanguage.
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(b)Knowledge,inbothlanguages,ofanyspecializedtermsorconceptspeculiartothis
departmentandofanyparticularizedvocabularyorphraseologyusedbytheLEP
individual.
(c)Theabilitytounderstandandadheretotheinterpreterrolewithoutdeviatingintoother
roles,suchascounselororlegaladviser.
(d)Knowledgeoftheethicalissuesinvolvedwhenactingasalanguageconduit.
368.9.1SOURCESOFAUTHORIZEDINTERPRETERS
TheDepartmentmaycontractwithauthorizedinterpreterswhoareavailableoverthe
telephone.Membersmayusetheseserviceswiththeapprovalofasupervisorandin
compliancewithestablishedprocedures.
Othersourcesmayinclude:
•QualiedbilingualmembersofthisdepartmentorpersonnelfromotherCounty
departments.
•Individualsemployedexclusivelytoperforminterpretationservices.
•Contractedin-personinterpreters,suchasstateorfederalcourtinterpreters,among
others.
•Interpretersfromotheragencieswhohavebeenqualiedasinterpretersbythis
department,andwithwhomtheDepartmenthasaresource-sharingorother
arrangementthattheywillinterpretaccordingtodepartmentguidelines.
368.9.2COMMUNITYVOLUNTEERSANDOTHERSOURCESOFLANGUAGE
ASSISTANCE
Languageassistancemaybeavailablefromcommunityvolunteerswhohavedemonstrated
competenceineithermonolingual(direct)communicationand/orininterpretation
ortranslation(asnotedinabove),andhavebeenapprovedbytheDepartmentto
communicatewithLEPindividuals.
Wherequaliedbilingualmembersorotherauthorizedinterpretersareunavailabletoassist,
approvedcommunityvolunteerswhohavedemonstratedcompetencemaybecalledupon
whenappropriate.However,departmentmembersmustcarefullyconsiderthenatureof
thecontactandtherelationshipbetweentheLEPindividualandthevolunteertoensure
thatthevolunteercanprovideneutralandunbiasedassistance.
WhilefamilyorfriendsofanLEPindividualmayoffertoassistwithcommunicationor
interpretation,membersshouldcarefullyconsiderthecircumstancesbeforerelyingonsuch
individuals.Forexample,childrenshouldnotberelieduponexceptinexigentorvery
informalandnon-confrontationalsituations.
368.10CONTACTANDREPORTING
Whilealllawenforcementcontacts,servicesandindividualrightsareimportant,this
departmentwillutilizethefour-factoranalysistoprioritizeservicetoLEPindividualssothat
suchservicesmaybetargetedwheretheyaremostneeded,accordingtothenatureand
importanceoftheparticularlawenforcementactivityinvolved.
Wheneveranymemberofthisdepartmentisrequiredtocompleteareportorother
documentation,andinterpretationservicesareprovidedtoanyinvolvedLEPindividual,
suchservicesshouldbenotedintherelatedreport.Membersshoulddocumentthetypeof
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interpretationservicesutilizedandwhethertheindividualelectedtouseservicesprovided
bytheDepartmentorsomeotheridentiedsource.
368.11RECEIVINGANDRESPONDINGTOREQUESTSFOR
ASSISTANCE
TheElDoradoCountySheriff'sOfcewilltakereasonablestepsandwillworkwiththe
DepartmentofHumanResourcestodevelopin-houselanguagecapacitybyhiringor
appointingqualiedmembersprocientinlanguagesrepresentativeofthecommunity
beingserved.
368.11.1EMERGENCYCALLSTO9-1-1
DepartmentmemberswillmakeeveryreasonableefforttopromptlyaccommodateLEP
individualsutilizing9-1-1lines.Whena9-1-1call-takerreceivesacallanddetermines
thatthecallerisanLEPindividual,thecall-takershallquicklydeterminewhethersufcient
informationcanbeobtainedtoinitiateanappropriateemergencyresponse.Iflanguage
assistanceisstillneeded,thelanguageisknownandaqualiedbilingualmemberis
availableinCentralDispatch,thecallshallimmediatelybehandledbythequalied
bilingualmember.
Ifaqualiedbilingualmemberisnotavailableorthecall-takerisunabletoidentifythe
caller'slanguage,thecall-takerwillcontactthecontractedtelephoneinterpretationservice
andestablishathree-waycallbetweenthecall-taker,theLEPindividualandtheinterpreter.
Dispatcherswillmakeeveryreasonableefforttodispatchaqualiedbilingualmemberto
theassignment,ifavailableandappropriate.
While9-1-1callsshallreceivetoppriority,reasonableeffortsshouldalsobemadeto
accommodateLEPindividualsseekingroutineaccesstoservicesandinformationby
utilizingtheresourceslistedinthispolicy.
368.12FIELDENFORCEMENT
Fieldenforcementwillgenerallyincludesuchcontactsastrafcstops,pedestrianstops,
servingwarrantsandrestrainingorders,crowd/trafccontrolandotherroutineeldcontacts
thatmayinvolveLEPindividuals.Thescopeandnatureoftheseactivitiesandcontactswill
inevitablyvary.Membersand/orsupervisorsmustassesseachsituationtodeterminethe
needandavailabilityoflanguageassistancetoallinvolvedLEPindividualsandutilizethe
methodsoutlinedinthispolicytoprovidesuchassistance.
Althoughnoteverysituationcanbeaddressedinthispolicy,itisimportantthatmembers
areabletoeffectivelycommunicatethereasonforacontact,theneedforinformation
andthemeaningorconsequencesofanyenforcementaction.Forexample,itwouldbe
meaninglesstorequestconsenttosearchifthedeputyisunabletoeffectivelycommunicate
withanLEPindividual.
Ifavailable,deputiesshouldobtaintheassistanceofaqualiedbilingualmemberoran
authorizedinterpreterbeforeplacinganLEPindividualunderarrest.
368.13INVESTIGATIVEFIELDINTERVIEWS
Inanysituationwhereaninterviewmayrevealinformationthatcouldbeusedasthebasis
forarrestorprosecutionofanLEPindividualandaqualiedbilingualmemberisunavailable
orlackstheskillstodirectlycommunicatewiththeLEPindividual,anauthorizedinterpreter
shouldbeused.Thisincludesinterviewsconductedduringaninvestigationwithvictims,
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witnessesandsuspects.Insuchsituations,audiorecordingsoftheinterviewsshouldbe
madewhenreasonablypossible.Identicationandcontactinformationfortheinterpreter
(e.g.,name,address)shouldbedocumentedsothatthepersoncanbesubpoenaedfor
trialifnecessary.
Ifanauthorizedinterpreterisneeded,deputiesshouldconsidercallingforanauthorized
interpreterinthefollowingorder:
•Anauthorizeddepartmentmemberoralliedagencyinterpreter
•Anauthorizedtelephoneinterpreter
•Anyotherauthorizedinterpreter
AnyMirandawarningsshallbeprovidedtosuspectsintheirprimarylanguagebyan
authorizedinterpreteror,ifthesuspectisliterate,byprovidingatranslatedMiranda
warningcard.
TheuseofanLEPindividual'sbilingualfriends,familymembers,children,neighborsor
bystandersmaybeusedonlywhenaqualiedbilingualmemberorauthorizedinterpreter
isunavailableandthereisanimmediateneedtointerviewanLEPindividual.
368.14CUSTODIALINTERROGATIONS
Miscommunicationduringcustodialinterrogationsmayhaveasubstantialimpactonthe
evidencepresentedinacriminalprosecution.Onlyqualiedbilingualmembersor,if
noneisavailableorappropriate,authorizedinterpretersshallbeusedduringcustodial
interrogations.Mirandawarningsshallbeprovidedtosuspectsintheirprimarylanguage
bythequaliedbilingualmemberoranauthorizedinterpreter.
Inordertoensurethattranslationsduringcustodialinterrogationsareaccurately
documentedandareadmissibleasevidence,interrogationsshouldberecorded
wheneverreasonablypossible.Seeguidanceonrecordingcustodialinterrogationsinthe
InvestigationandProsecutionPolicy.
368.15BOOKINGS
Whengatheringinformationduringthebookingprocess,membersshouldremainalertto
theimpedimentsthatlanguagebarrierscancreate.Intheinterestofthearrestee'shealth
andwelfare,thesafetyandsecurityofthefacility,andtoprotectindividualrights,itis
importantthataccuratemedicalscreeningandbookinginformationbeobtained.Members
shouldseektheassistanceofaqualiedbilingualmemberwheneverthereisconcernthat
accurateinformationcannotbeobtainedorthatbookinginstructionsmaynotbeproperly
understoodbyanLEPindividual.
368.16COMPLAINTS
TheDepartmentshallensurethatLEPindividualswhowishtoleacomplaintregarding
membersofthisdepartmentareabletodoso.TheDepartmentmayprovideanauthorized
interpreterortranslatedforms,asappropriate.ComplaintswillbereferredtotheLEP
Coordinator.
InvestigationsintosuchcomplaintsshallbehandledinaccordancewiththePersonnel
ComplaintsPolicy.AuthorizedinterpretersusedforanyinterviewwithanLEPindividual
duringaninvestigationshouldnotbemembersofthisdepartment.
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AnynoticerequiredtobesenttoanLEPindividualasacomplainingpartypursuantto
thePersonnelComplaintsPolicyshouldbetranslatedorotherwisecommunicatedina
language-accessiblemanner.
368.17COMMUNITYOUTREACH
Communityoutreachprogramsandothersuchservicesofferedbythisdepartment
areimportanttotheultimatesuccessofmoretraditionallawenforcementduties.
Thisdepartmentwillcontinuetoworkwithcommunitygroups,localbusinessesand
neighborhoodstoprovideequalaccesstosuchprogramsandservices.
368.18TRAINING
ToensurethatallmemberswhomayhavecontactwithLEPindividualsareproperly
trained,theDepartmentwillprovideperiodictrainingonthispolicyandrelatedprocedures,
includinghowtoaccessdepartment-authorizedtelephonicandin-personinterpretersand
otheravailableresources.
TheTrainingcoordinatorshallberesponsibleforensuringnewmembersreceiveLEP
training.ThosewhomayhavecontactwithLEPindividualsshouldreceiverefresher
trainingatleastonceeverytwoyearsthereafter.TheTrainingcoordinatorshallmaintain
recordsofallLEPtrainingprovided,andwillretainacopyineachmember'straininglein
accordancewithestablishedrecordsretentionschedules.
368.18.1TRAININGFORAUTHORIZEDINTERPRETERS
Allmembersontheauthorizedinterpreterlistmustsuccessfullycompleteprescribed
interpretertraining.T ocompleteinterpretertrainingsuccessfully,aninterpretermust
demonstrateprociencyinandabilitytocommunicateinformationaccuratelyinboth
Englishandinthetargetlanguage,demonstrateknowledgeinbothlanguagesofany
specializedtermsorphraseology,andunderstandandadheretotheinterpreterrole
withoutdeviatingintootherroles,suchascounselororlegaladviser.
Membersontheauthorizedinterpreterlistmustreceiverefreshertrainingannuallyorthey
willberemovedfromtheauthorizedinterpreterlist.Thisannualtrainingshouldinclude
languageskillscompetency(includingspecializedterminology)andethicalconsiderations.
TheTrainingcoordinatorshallberesponsibleforcoordinatingtheannualrefreshertraining
andwillmaintainarecordofalltrainingtheinterpretershavereceived.
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Policy
370
ElDoradoCountySheriff'sOfce
PolicyManual
CommunicationswithPersonswith
Disabilities
370.1PURPOSEANDSCOPE
Thispolicyprovidesguidancetomemberswhencommunicatingwithindividualswith
disabilities,includingthosewhoaredeaforhardofhearing,haveimpairedspeechor
vision,orareblind.
370.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Auxiliaryaids-Theseareusedtocommunicatewithpeoplewhoaredeaf,hardofhearing
orhaveimpairedspeech.Theyinclude,butarenotlimitedto,theuseofgesturesorvisual
aidstosupplementoralcommunication;useofanotepadandpenorpenciltoexchange
writtennotes;useofacomputerortypewriter;useofanassistivelisteningsystemordevice
toamplifysound;useofateletypewriter(TTY),videophones(videorelayserviceorVRS);
oruseofaqualiedinterpreter.
Deaforhardofhearing-Anindividualwhohasorisregardedashavingsubstantially
limitedhearingwithorwithoutassistance.
Qualiedinterpreter-Apersonwhoisabletointerpreteffectively,accuratelyand
impartially,bothreceptivelyandexpressively,usinganynecessaryspecializedvocabulary.
Qualiedinterpretersincludeoralinterpreters,translators,signlanguageinterpretersand
intermediaryinterpreters.
370.2POLICY
ItisthepolicyoftheElDoradoCountySheriff'sOfcetoreasonablyensurethatpeople
withdisabilities,includingvictims,witnesses,suspectsandarresteeshaveequalaccess
tolawenforcementservices,programsandactivities.Membersmustmakeeffortsto
communicateeffectivelywithindividualswithdisabilities.
TheDepartmentwillnotdiscriminateagainstordenyanyindividualaccesstoservices,
rightsorprogramsbasedupondisabilities.
370.3AMERICANSWITHDISABILITIES(ADA)COORDINATOR
TheSheriffshalldelegatecertainresponsibilitiestoanADACoordinator(28CFR35.107).
TheADACoordinatorshallbeappointedby,anddirectlyresponsible,totheOperations
DivisionCommanderortheauthorizeddesignee.
TheresponsibilitiesoftheADACoordinatorshallinclude,butnotbelimitedto:
(a)WorkingwiththeCountyADAcoordinatorregardingtheElDoradoCountySheriff's
Ofce'seffortstoensureequalaccesstoservices,programsandactivities.
(b)Developingreports,newprocedures,orrecommendingmodicationstothispolicy.
(c)Actingasaliaisonwithlocaldisabilityadvocacygroupsorotherdisabilitygroups
regardingaccesstodepartmentservices,programsandactivities.
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(d)Ensuringthatalistofqualiedinterpreterservicesismaintainedandavailableto
eachShiftSergeantandManagerofPublicSafetyDispatch.Thelistshouldinclude
informationregardingthefollowing:
1.Contactinformation
2.Availability
(e)Developingproceduresthatwillenablememberstoaccessauxiliaryaidsorservices,
includingqualiedinterpreters,andensuretheproceduresareavailabletoall
members.
(f)Ensuringsignageispostedinappropriateareas,indicatingthatauxiliaryaidsare
availablefreeofchargetopeoplewithdisabilities.
(g)Ensuringappropriateprocessesareinplacetoprovideforthepromptand
equitableresolutionofcomplaintsandinquiriesregardingdiscriminationinaccessto
departmentservices,programsandactivities.
370.4FACTORSTOCONSIDER
Becausethenatureofanylawenforcementcontactmayvarysubstantiallyfromone
situationtothenext,membersofthisdepartmentshouldconsiderallinformation
reasonablyavailabletothemwhendetermininghowtocommunicatewithanindividualwith
adisability.Membersshouldcarefullybalanceallknownfactorsinanefforttoreasonably
ensurepeoplewhoaredisabledhaveequalaccesstoservices,programsandactivities.
Thesefactorsmayinclude,butarenotlimitedto:
(a)Membersshouldnotalwaysassumethateffectivecommunicationisbeingachieved.
Thefactthatanindividualappearstobenoddinginagreementdoesnotalways
meanhe/shecompletelyunderstandsthemessage.Whenthereisanydoubt,
membersshouldasktheindividualtocommunicatebackorotherwisedemonstrate
theirunderstanding.
(b)Thenatureofthedisability(e.g.,deafnessorblindnessvs.hardofhearingorlow
vision).
(c)Thenatureofthelawenforcementcontact(e.g.,emergencyvs.non-emergency,
custodialvs.consensualcontact).
(d)Theavailabilityofauxiliaryaids.Thefactthataparticularaidisnotavailabledoes
noteliminatetheobligationtoreasonablyensureaccess.However,inanemergency,
availabilitymayfactorintothetypeofaidused.
370.5INITIALANDIMMEDIATECONSIDERATIONS
Recognizingthatvariouslawenforcementencountersmaybepotentiallyvolatileand/or
emotionallycharged,membersshouldremainalerttothepossibilityofcommunication
problems.
Membersshouldexercisespecialcareintheuseofallgestures,andverbalandwritten
communicationtominimizeinitialconfusionandmisunderstandingwhendealingwithany
individualwithknownorsuspecteddisabilities.
Inanon-emergencysituation,whenamemberknowsorsuspectsanindividualrequires
assistancetoeffectivelycommunicate,themembershallidentifytheindividual'schoiceof
auxiliaryaidorservice.
Theindividual'spreferredcommunicationmethodmustbehonoredunlessanothereffective
methodofcommunicationexistsunderthecircumstances(28CFR35.160).
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Factorstoconsiderwhendeterminingwhetheranalternativemethodiseffectiveinclude:
(a)Themethodsofcommunicationusuallyusedbytheindividual.
(b)Thenature,lengthandcomplexityofthecommunicationinvolved.
(c)Thecontextofthecommunication.
Inemergencysituationsinvolvinganimminentthreattothesafetyorwelfareofanyperson,
membersmayusewhateverauxiliaryaidsandservicesthatreasonablyappeareffective
underthecircumstances.Thismayinclude,forexample,exchangingwrittennotesor
usingtheservicesofapersonwhoknowssignlanguagebutisnotaqualiedinterpreter,
evenifthepersonwhoisdeaforhardofhearingwouldpreferaqualiedsignlanguage
interpreteroranotherappropriateauxiliaryaidorservice.Oncetheemergencyhasended,
thecontinuedmethodofcommunicationshouldbereconsidered.Themembershould
inquireastotheindividual'spreferenceandgiveprimaryconsiderationtothatpreference.
Ifanindividualwhoisdeaf,hardofhearingorhasimpairedspeechmustbehandcuffed
whileinthecustodyoftheElDoradoCountySheriff'sOfce,considerationshouldbegiven,
safetypermitting,toplacingthehandcuffsinthefrontofthebodytofacilitatecommunication
usingsignlanguageorwriting.
370.6TYPESOFASSISTANCEAVAILABLE
ElDoradoCountySheriff'sOfcemembersshallneverrefusetoassistanindividualwith
disabilitieswhoisrequestingassistance.TheDepartmentwillnotchargeanyonetoreceive
auxiliaryaids,norshalltheyrequireanyonetofurnishtheirownauxiliaryaidorserviceas
aconditionforreceivingassistance.TheDepartmentwillmakeeveryreasonableeffort
toprovideequalaccessandtimelyassistancetoindividualswhoaredisabledthrougha
varietyofservices.
Apersonwhoisdisabledmaychoosetoacceptdepartment-providedauxiliaryaidsor
servicesortheymaychoosetoprovidetheirown.
Department-providedauxiliaryaidsorservicesmayinclude,butarenotlimitedto,the
assistancemethodsdescribedinthispolicy.
370.7AUDIORECORDINGSANDENLARGEDPRINT
TheDepartmentmaydevelopaudiorecordingstoassistpeoplewhoareblindorhavea
visualimpairmentwithaccessingimportantinformation.Ifsucharecordingisnotavailable,
membersmayreadaloudfromtheappropriateform,forexampleapersonnelcomplaint
form,orprovideformswithenlargedprint.
370.8QUALIFIEDINTERPRETERS
Aqualiedinterpretermaybeneededinlengthyorcomplextransactions(e.g.,interviewing
avictim,witness,suspectorarrestee),iftheindividualtobeinterviewednormallyrelieson
signlanguageorspeechreading(lip-reading)tounderstandwhatothersaresaying.The
qualiedinterpretershouldnotbeapersonwithaninterestinthecaseorinvestigation
involvingthedisabledindividual.Apersonprovidinginterpretationservicesmayberequired
toestablishtheaccuracyandtrustworthinessoftheinterpretationinacourtproceeding.
Qualiedinterpretersshouldbe:
(a)Availablewithinareasonableamountoftimebutinnoeventlongerthanonehourif
requested.
(b)Experiencedinprovidinginterpretationservicesrelatedtolawenforcementmatters.
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(c)FamiliarwiththeuseofVRSand/orvideoremoteinterpretingservices.
(d)CertiedineitherAmericanSignLanguage(ASL)orSignedEnglish(SE).
(e)Abletounderstandandadheretotheinterpreterrolewithoutdeviatingintootherroles,
suchascounselororlegaladviser.
(f)Knowledgeableoftheethicalissuesinvolvedwhenprovidinginterpreterservices.
Membersshouldusedepartment-approvedprocedurestorequestaqualiedinterpreterat
theearliestreasonableopportunity,andgenerallynotmorethan15minutesafterarequest
foraninterpreterhasbeenmadeoritisreasonablyapparentthataninterpreterisneeded.
Noindividualwhoisdisabledshallberequiredtoprovidehis/herowninterpreter(28CFR
35.160).
370.9TTYANDRELAYSERVICES
Insituationswhereanindividualwithoutadisabilitywouldhaveaccesstoatelephone(e.g.,
bookingorattorneycontacts),membersmustalsoprovidethosewhoaredeaf,hardof
hearingorhaveimpairedspeechtheopportunitytoplacecallsusinganavailableTTY(also
knownasatelecommunicationsdevicefordeafpeople,orTDD).Membersshallprovide
additionaltime,asneeded,foreffectivecommunicationduetotheslowernatureofTTY
andTDDcommunications.
TheDepartmentwillacceptallTTYorTDDcallsplacedbythosewhoaredeaforhardof
hearingandreceivedviaatelecommunicationsrelayservice(28CFR35.162).
Notethatrelayservicestranslateverbatim,sotheconversationmustbeconductedasif
speakingdirectlytothecaller.
370.10COMMUNITYVOLUNTEERS
Interpreterservicesmaybeavailablefromcommunityvolunteerswhohavedemonstrated
competenceincommunicationservices,suchasASLorSE,andhavebeenapprovedby
theDepartmenttoprovideinterpreterservices.
Wherequaliedinterpretersareunavailabletoassist,approvedcommunityvolunteers
whohavedemonstratedcompetencemaybecalleduponwhenappropriate.However,
departmentmembersmustcarefullyconsiderthenatureofthecontactandtherelationship
betweentheindividualwiththedisabilityandthevolunteertoensurethatthevolunteer
canprovideneutralandunbiasedassistance.
370.11FAMILYANDFRIENDS
Whilefamilyorfriendsmayoffertoassistwithinterpretation,membersshouldcarefully
considerthecircumstancesbeforerelyingonsuchindividuals.Thenatureofthecontact
andrelationshipbetweentheindividualwiththedisabilityandthepersonofferingservices
mustbecarefullyconsidered(e.g.,victim/suspect).
Childrenshallnotberelieduponexceptinemergencyorcriticalsituationswhenthereisno
qualiedinterpreterreasonablyavailable.
Adultsmayberelieduponwhen(28CFR35.160):
(a)Thereisanemergencyorcriticalsituationandthereisnoqualiedinterpreter
reasonablyavailable.
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(b)Thepersonwiththedisabilityrequeststhattheadultinterpretorfacilitate
communicationandtheadultagreestoprovidesuchassistance,andrelianceonthat
adultforsuchassistanceisreasonableunderthecircumstances.
370.12REPORTING
Wheneveranymemberofthisdepartmentisrequiredtocompleteareportorother
documentation,andcommunicationassistancehasbeenprovided,suchservicesshould
benotedintherelatedreport.Membersshoulddocumentthetypeofcommunication
servicesutilizedandwhethertheindividualelectedtouseservicesprovidedbythe
Departmentorsomeotheridentiedsource.Iftheindividual'sexpresspreferenceisnot
honored,themembermustdocumentwhyanothermethodofcommunicationwasused.
Allwrittencommunicationsexchangedinacriminalcaseshallbeattachedtothereportor
placedintoevidence.
370.13FIELDENFORCEMENT
Fieldenforcementwillgenerallyincludesuchcontactsastrafcstops,pedestrianstops,
servingwarrantsandrestrainingorders,crowd/trafccontrolandotherroutineeldcontacts
thatmayinvolveindividualswithdisabilities.Thescopeandnatureoftheseactivitiesand
contactswillinevitablyvary.
TheDepartmentrecognizesthatitwouldbevirtuallyimpossibletoprovideimmediate
accesstocompletecommunicationservicestoeverymemberofthisdepartment.Members
and/orsupervisorsmustassesseachsituationandconsiderthelength,complexity
andimportanceofthecommunication,aswellastheindividual'spreferredmethodof
communication,whendeterminingthetypeofresourcestouseandwhetheraqualied
interpreterisneeded.
Althoughnoteverysituationcanbeaddressedinthispolicy,itisimportantthatmembers
areabletoeffectivelycommunicatethereasonforacontact,theneedforinformation
andthemeaningorconsequencesofanyenforcementaction.Forexample,itwouldbe
meaninglesstoverballyrequestconsenttosearchifthedeputyisunabletoeffectively
communicatewithanindividualwhoisdeaforhardofhearingandrequirescommunications
assistance.
Ifavailable,deputiesshouldobtaintheassistanceofaqualiedinterpreterbeforeplacing
anindividualwithadisabilityunderarrest.Individualswhoarearrestedandareassisted
byserviceanimalsshouldbepermittedtomakearrangementsforthecareofsuchanimals
priortotransport.
370.13.1FIELDRESOURCES
Examplesofmethodsthatmaybesufcientfortransactions,suchascheckingalicenseor
givingdirectionstoalocationorforurgentsituationssuchasrespondingtoaviolentcrime
inprogress,may,dependingonthecircumstances,includesuchsimplethingsas:
(a)Handgesturesorvisualaidswithanindividualwhoisdeaf,hardofhearingorhas
impairedspeech.
(b)Exchangeofwrittennotesorcommunications.
(c)Verbalcommunicationwithanindividualwhocanspeechreadbyfacingtheindividual
andspeakingslowlyandclearly.
(d)Useofcomputer,wordprocessing,personalcommunicationdeviceorsimilardevice
toexchangetextsornotes.
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(e)Slowlyandclearlyspeakingorreadingsimpletermstoindividualswhohaveavisual
ormentalimpairment.
Membersshouldbeawarethatthesetechniquesmaynotprovideeffectivecommunication
asrequiredbylawandthispolicydependingonthecircumstances.
370.14CUSTODIALINTERROGATIONS
Inanefforttoensurethattherightsofindividualswhoaredeaf,hardofhearingor
havespeechimpairmentareprotectedduringacustodialinterrogation,thisdepartment
willprovideinterpreterservicesbeforebeginninganinterrogation,unlessexigent
circumstancesexistortheindividualhasmadeaclearindicationthathe/sheunderstands
theprocessanddesirestoproceedwithoutaninterpreter.Theuseofavideoremote
interpretingserviceshouldbeconsidered,whereappropriate,ifaliveinterpreterisnot
available.Mirandawarningsshallbeprovidedtosuspectswhoaredeaforhardofhearing
byaqualiedinterpreterorbyprovidingawrittenMirandawarningcard.
Inordertoensurethatcommunicationsduringcustodialinvestigationsareaccurately
documentedandareadmissibleasevidence,interrogationsshouldberecorded
wheneverreasonablypossible.Seeguidanceonrecordingcustodialinterrogationsinthe
InvestigationandProsecutionPolicy.
370.15ARRESTANDBOOKINGS
Ifanindividualwithspeechorhearingdisabilitiesisarrested,thearrestingdeputyshalluse
department-approvedprocedurestoprovideaqualiedinterpreterattheplaceofarrest
orbookingassoonasreasonablypracticable,unlesstheindividualindicatesthathe/she
prefersadifferentauxiliaryaidorserviceorthedeputyreasonablydeterminesanother
effectivemethodofcommunicationexistsunderthecircumstances.
Whengatheringinformationduringthebookingprocess,membersshouldremainalert
totheimpedimentsthatoftenexistwhencommunicatingwiththosewhoaredeaf,hard
ofhearing,whohaveimpairedspeechorvision,areblind,orhaveotherdisabilities.In
theinterestofthearrestee'shealthandwelfare,thesafetyandsecurityofthefacilityand
toprotectindividualrights,itisimportantthataccuratemedicalscreeningandbooking
informationbeobtained.Ifnecessary,membersshouldseektheassistanceofaqualied
interpreterwheneverthereisconcernthataccurateinformationcannotbeobtainedorthat
bookinginstructionsmaynotbeproperlyunderstoodbytheindividual.
Individualswhorequireandpossesspersonallyownedcommunicationaids(e.g.,hearing
aids,cochlearprocessors)shouldbepermittedtoretainthemwhileincustody.
370.16COMPLAINTS
TheDepartmentshallensurethatindividualswithdisabilitieswhowishtoleacomplaint
regardingmembersofthisdepartmentareabletodoso.TheDepartmentmayprovidea
qualiedinterpreterorformsinenlargedprint,asappropriate.Complaintswillbereferred
tothedepartmentADACoordinator.
InvestigationsintosuchcomplaintsshallbehandledinaccordancewiththePersonnel
ComplaintsPolicy.Qualiedinterpretersusedduringtheinvestigationofacomplaintshould
notbemembersofthisDepartment.
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370.17COMMUNITYOUTREACH
Communityoutreachprogramsandothersuchservicesofferedbythisdepartment
areimportanttotheultimatesuccessofmoretraditionallawenforcementduties.
Thisdepartmentwillcontinuetoworkwithcommunitygroups,localbusinessesand
neighborhoodstoprovideequalaccesstosuchprogramsandservices.
370.18TRAINING
Toensurethatallmemberswhomayhavecontactwithindividualswhoaredisabledare
properlytrained,theDepartmentwillprovideperiodictrainingthatshouldinclude:
(a)Awarenessandunderstandingofthispolicyandrelatedprocedures,relatedforms
andavailableresources.
(b)Proceduresforaccessingqualiedinterpretersandotheravailableresources.
(c)Workingwithin-personandtelephoneinterpretersandrelatedequipment.
TheTrainingcoordinatorshallberesponsibleforensuringnewmembersreceivetraining
relatedtointeractingwithindividualswhohavedisabilities,includingindividualswhoare
deaf,hardofhearing,whohaveimpairedspeechorvision,orareblind.Thosewhomay
havecontactwithsuchindividualsshouldreceiverefreshertrainingatleastonceeverytwo
yearsthereafter.TheTrainingcoordinatorshallmaintainrecordsofalltrainingprovided,
andwillretainacopyineachmember'strainingleinaccordancewithestablishedrecords
retentionschedules.
370.18.1CALL-TAKERTRAINING
Emergencycall-takersshallbetrainedintheuseofTTYequipmentprotocolsfor
communicatingwithindividualswhoaredeaf,hardofhearingorwhohavespeech
impairments.Suchtrainingandinformationshouldinclude:
(a)TherequirementsoftheADAandSection504oftheRehabilitationActfortelephone
emergencyserviceproviders.
(b)ASLsyntaxandacceptedabbreviations.
(c)PracticalinstructiononidentifyingandprocessingTTYorTDDcalls,includingthe
importanceofrecognizingsilentTTYorTDDcalls,usingpropersyntax,abbreviations
andprotocolwhenrespondingtoTTYorTDDcalls.
(d)Hands-onexperienceinTTYandTDDcommunications,includingidenticationof
TTYorTDDtones.
TrainingshouldbemandatoryforallCentralDispatchmemberswhomayhavecontact
withindividualsfromthepublicwhoaredeaf,hardofhearingorhaveimpairedspeech.
Refreshertrainingshouldoccureverysixmonths.
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372
ElDoradoCountySheriff'sOfce
PolicyManual
MandatorySchoolEmployeeReporting
372.1PURPOSEANDSCOPE
Thepurposeofthispolicyistodescribetherequirementsandprocedurestofollowwhen
apublicorprivateschoolemployee(teacherandnon-teacher)hasbeenarrestedunder
certaincircumstances.
372.2MANDATORYSCHOOLEMPLOYEEARRESTREPORTING
Intheeventaschoolemployeeisarrestedforanycontrolledsubstanceoffenseenumerated
inHealth&SafetyCode§11590,11364,insofarasthatsectionrelatestoparagraph(12)
ofsubdivision(d)ofHealthandSafetyCode§11054,orforanyoftheoffensesenumerated
inPenalCode§290orinsubdivision1ofPenalCode§291orEducationCode§44010,the
Sherifforhis/herdesigneeisrequiredtoimmediatelyreportthearrestasfollows:
372.2.1ARRESTOFPUBLICSCHOOLTEACHER
Uponarrestforoneoftheabovesections,theSherifforhis/herdesigneeismandatedto
immediatelynotifybytelephonethesuperintendentoftheschooldistrictemployingthe
teacherandtoimmediatelygivewrittennoticeofthearresttotheCommissiononT eacher
Credentialingandtothesuperintendentofschoolsinthecountywherethepersonis
employed.
372.2.2ARRESTOFPUBLICSCHOOLNON-TEACHEREMPLOYEE
Uponarrestforoneoftheabovesections,theSherifforhis/herdesigneeismandated
toimmediatelynotifybytelephonethesuperintendentoftheschooldistrictemployingthe
non-teacherandtoimmediatelygivewrittennoticeofthearresttothegoverningboardof
theschooldistrictemployingtheperson.
372.2.3ARRESTOFPRIVATESCHOOLTEACHER
Uponarrestforoneoftheabovesections,theSherifforhis/herdesigneeismandatedto
immediatelynotifybytelephonetheprivateschoolauthorityemployingtheteacherandto
immediatelygivewrittennoticeofthearresttotheprivateschoolauthorityemployingthe
teacher.
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374
ElDoradoCountySheriff'sOfce
PolicyManual
DNASamples
374.1PURPOSEANDSCOPE
Thispolicyprovidesguidelinesforthecollectionofbiologicalsamplesfromthoseindividuals
requiredtoprovidesamplesuponconvictionorarrestforcertainoffenses.Thispolicy
doesnotapplytobiologicalsamplescollectedatacrimesceneortakenfromaperson
inconjunctionwithacriminalinvestigation.Nordoesitapplytobiologicalsamplesfrom
thoserequiredtoregister,forexample,sexoffenders.
374.2POLICY
TheElDoradoCountySheriff'sOfcewillassistintheexpeditiouscollectionofrequired
biologicalsamplesfromoffendersinaccordancewiththelawsofthisstateandwithaslittle
relianceonforceaspracticable.
374.3PERSONSSUBJECTTODNACOLLECTION
Thosewhomustsubmitabiologicalsampleinclude(PenalCode§296):
(a)Aperson,includingajuvenile,uponconvictionorotheradjudicationofanyfelony
offense.
(b)Aperson,includingajuvenile,uponconvictionorotheradjudicationofanyoffenseif
thepersonhasapriorfelonyonrecord.
(c)Anadultarrestedorchargedwithanyfelony.
374.4PROCEDURE
Whenanindividualisrequiredtoprovideabiologicalsample,atrainedemployeeshall
obtainthesampleinaccordancewiththispolicy.
374.4.1COLLECTION
Thefollowingstepsshouldbetakentocollectasample:
(a)VerifythattheindividualisrequiredtoprovideasamplepursuanttoPenalCode§
296;PenalCode§296.1.
(b)Verifythatabiologicalsamplehasnotbeenpreviouslycollectedfromtheoffender
byqueryingtheindividual'scriminalhistoryrecordforaDNAcollectionagor,during
regularbusinesshours,callingtheCaliforniaDepartmentofJustice(DOJ)designated
DNAlaboratory.Thereisnoneedtoobtainabiologicalsampleifonehasbeen
previouslyobtained.
(c)UseaDNAbuccalswabcollectionkitprovidedbytheCaliforniaDOJtoperformthe
collectionandtakestepstoavoidcrosscontamination.
374.5USEOFFORCETOOBTAINSAMPLES
Ifapersonrefusestocooperatewiththesamplecollectionprocess,deputiesshouldattempt
toidentifythereasonforrefusalandseekvoluntarycompliancewithoutresortingtousing
force.Forcewillnotbeusedinthecollectionofsamplesexceptasauthorizedbycourtorder
andonlywiththeapprovalofasupervisor.Methodstoconsiderwhenseekingvoluntary
complianceincludecontacting:
(a)Theperson'sparoleorprobationofcerwhenapplicable.
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(b)Theprosecutingattorneytoseekadditionalchargesagainstthepersonforfailureto
complyortootherwisebringtherefusalbeforeajudge.
(c)Thejudgeattheperson'snextcourtappearance.
(d)Theperson'sattorney.
(e)Achaplain.
(f)Anothercustodyfacilitywithadditionalresources,whereanarresteecanbe
transferredtobetterfacilitatesamplecollection.
(g)Asupervisorwhomaybeabletoauthorizecustodialdisciplinaryactionstocompel
compliance,ifanyareavailable.
Thesupervisorshallreviewandapproveanyplantouseforceandbepresenttodocument
theprocess.
374.5.1VIDEORECORDING
Avideorecordingshouldbemadeanytimeforceisusedtoobtainabiologicalsample.The
recordingshoulddocumentallstaffparticipatingintheprocess,inadditiontothemethods
andallforceusedduringthecollection.Therecordingshouldbepartoftheinvestigationle,
ifany,orotherwiseretainedinaccordancewiththedepartment'srecordsretentionschedule
(15CCR§1059).
374.5.2CELLEXTRACTIONS
Iftheuseofforceincludesacellextraction,theextractionshallbevideorecorded,including
audio.Videoshallbedirectedatthecellextractionevent.Thevideorecordingshallbe
retainedbytheDepartmentforthelengthoftimerequiredbystatute.Notwithstanding
theuseofthevideoasevidenceinacriminalproceeding,thetapeshallberetained
administratively(15CCR§1059).
374.6LEGALMANDATESANDRELEVANTLAWS
Californialawprovidesforthefollowing:
374.6.1DOCUMENTATIONRELATEDTOFORCE
Supervisorsshallpreparepriorwrittenauthorizationfortheuseofanyforce(15CCR§
1059).Thewrittenauthorizationshallincludeinformationthatthesubjectwasaskedto
providetherequisitespecimen,sampleorimpressionandrefused,aswellastherelated
courtorderauthorizingtheforce.
374.6.2BLOODSAMPLES
Abloodsampleshouldonlybeobtainedunderthispolicywhen:
(a)TheCaliforniaDOJrequestsabloodsampleandthesubjectconsents,or
(b)Acourtordersabloodsamplefollowingarefusal.
Thewithdrawalofbloodmayonlybeperformedinamedicallyapprovedmannerbyhealth
careproviderstrainedandqualiedtodrawblood.ACaliforniaDOJcollectionkitshallbe
usedforthispurpose(PenalCode§298(a);PenalCode§298(b)(2)).
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374.6.3LITIGATION
TheSherifforauthorizeddesigneeshouldnotifytheCaliforniaDOJ'sDNALegalUnitinthe
eventthisdepartmentisnamedinalawsuitinvolvingtheDNADataBanksamplecollection,
sampleuseoranyaspectofthestate'sDNADataBankProgram.
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376
ElDoradoCountySheriff'sOfce
PolicyManual
ChaplainProgram
376.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sOfceChaplainProgramisestablishedforthepurposesof
providingspiritualandemotionalsupporttoallmembersoftheDepartment,theirfamilies
andmembersofthepublic.
376.2POLICY
ItisthepolicyofthisdepartmentthattheChaplainProgramshallbeanon-denominational,
ecumenicalministryprovidedbyvolunteerclergywithoutnancialcompensation.
376.3GOALS
MembersoftheChaplainProgramshallfullltheprogram'spurposeinthefollowing
manner:
(a)Byservingasaresourcefordepartmentpersonnelwhendealingwiththepublicin
suchincidentsasaccidentaldeaths,suicides,suicidalsubjects,seriousaccidents,
drugandalcoholabuse,andothersuchsituationsthatmayarise.
(b)Byprovidinganadditionallinkbetweenthecommunity,otherchaplainprograms
andtheDepartment.
(c)Byprovidingcounseling,spiritualguidanceandinsightfordepartmentpersonnel
andtheirfamilies.
(d)Bybeingalerttothespiritualandemotionalneedsofdepartmentpersonneland
theirfamilies.
(e)Byfamiliarizingthemselveswiththeroleoflawenforcementinthecommunity.
376.4REQUIREMENTS
CandidatesfortheChaplainProgramshallmeetthefollowingrequirements:
(a)Mustbeabovereproach,temperate,prudent,respectable,hospitable,abletoteach,
notbeaddictedtoalcoholorotherdrugs,notcontentious,andfreefromexcessive
debt.Mustmanagetheirhousehold,family,andpersonalaffairswell.Musthavea
goodreputationwiththoseoutsidethechurch.
(b)Mustbeecclesiasticallycertiedand/orendorsed,ordained,licensed,or
commissionedbyarecognizedreligiousbody.
(c)Mustsuccessfullycompleteanappropriatelevelbackgroundinvestigation.
(d)Musthaveatleastveyearsofsuccessfulministryexperiencewithinarecognized
churchorreligiousdenomination.
(e)MembershipingoodstandingwiththeInternationalConferenceofPoliceChaplains
(ICPC).
(f)PossessavalidCaliforniaDriversLicense.
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ChaplainProgram
376.5SELECTIONPROCESS
Chaplaincandidatesareencouragedtoparticipateintheride-alongprogrambeforeand
duringtheselectionprocess.Chaplaincandidatesshallsuccessfullycompletethefollowing
processpriortodeploymentasachaplain:
(a)Appropriatewrittenapplication.
(b)Recommendationfromtheirchurchelders,board,orcouncil.
(c)InterviewwithSheriff&ChaplainSupervisor
(d)Successfullycompleteanappropriatelevelbackgroundinvestigation.
(e)CompleteanappropriateprobationaryperiodasdesignatedbytheSheriff.
376.6DUTIESANDRESPONSIBILITIES
Thedutiesofachaplaininclude,butarenotlimitedto,thefollowing:
(a)Assistinmakingnoticationtofamiliesofdepartmentmemberswhohavebeen
seriouslyinjuredorkilled.
(b)Afternotication,respondtothehospitalorhomeofthedepartmentmember.
(c)Visitsickorinjuredlawenforcementpersonnelinthehospitalorhome.
(d)Attendandparticipate,whenrequested,infuneralsofactiveorretiredmembers
oftheDepartment.
(e)Assistswornpersonnelinthediffusionofaconictorincidentwhenrequested.
(f)Respondtonaturalandaccidentaldeaths,suicidesandattemptedsuicides,family
disturbancesandanyotherincidentthatinthejudgmentoftheShiftSergeantor
SupervisoraidsinaccomplishingtheDepartment'smission.
(g)Beoncallandifpossible,ondutyduringmajordemonstrationsoranypublicfunction
thatrequiresthepresenceofalargenumberofdepartmentpersonnel.
(h)Counseldeputiesandotherpersonnelwithpersonalproblemswhenrequested.
(i)Attenddepartmentandacademygraduations,ceremoniesandsocialeventsand
offerinvocationsandbenedictions,asrequested.
(j)Beresponsiblefortheorganizationanddevelopmentofspiritualorganizationsinthe
Department.
(k)Respondtoallmajordisasterssuchasearthquakes,bombingsandsimilarcritical
incidents.
(l)Provideliaisonwithotherreligiousleadersofthecommunity.
(m)Assistpublicsafetypersonnelandthecommunityinanyotherfunctionoftheclergy
professionasrequested.
(n)Participateinin-servicetrainingclasses.
(o)Willingnesstotraintoenhanceeffectiveness.
(p)Facilitaterequestsforrepresentativesorministersofotherdenominationspromptly.
(q)Makereferralsincaseswherespecializedattentionisneeded,orinthosecasesthat
arebeyondthechaplain'sabilitytoassist.
Chaplainsmaynotacceptgratuitiesofferedfortheirservicesorfollow-upcontactswhile
functioningasachaplainfortheElDoradoCountySheriff'sOfce.
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376.7CLERGY-PENITENTCONFIDENTIALITY
Nopersonwhoprovideschaplainservicestomembersofthedepartmentmayworkor
volunteerfortheElDoradoCountySheriff'sOfceinanycapacityotherthanthatofchaplain.
Departmentchaplainsshallbefamiliarwithstateevidentiarylawsandrulespertainingto
thelimitsoftheclergy-penitentprivilegeandshallinformdepartmentmemberswhenit
appearsreasonablylikelythatthememberisdiscussingmattersthatarenotsubjecttothe
clergy-penitentprivilege.Insuchcases,thechaplainshouldconsiderreferringthemember
toanon-departmentcounselingresource.
NochaplainshallprovidecounseltoorreceivecondentialcommunicationsfromanyEl
DoradoCountySheriff'sOfceemployeesconcerninganincidentpersonallywitnessedby
thechaplainorconcerninganincidentinvolvingthechaplain.
376.8COMMANDSTRUCTURE
(a)UnderthegeneraldirectionoftheSherifforhis/herdesignee,chaplainsshallreport
totheSeniorChaplainand/orShiftSergeant.
(b)TheSheriffshallmakeallappointmentstotheChaplainProgramandwilldesignate
aSeniorChaplain/ChaplainCommander.
(c)TheSeniorChaplainshallserveastheliaisonbetweentheChaplainUnitandthe
Sheriff.He/shewillarrangeforregularmonthlymeetings,actaschairmanofall
chaplainmeetings,preparemonthlyschedules,maintainrecordsonallactivities
oftheChaplainUnit,coordinateactivitiesthatmayconcernthemembersofthe
ChaplainUnitandarrangefortrainingclassesforchaplains.
376.9OPERATIONALGUIDELINES
(a)Chaplainswillbescheduledtobeon-callforaperiodofsevendaysatatimeduring
eachmonth,beginningonMondayandendingonthefollowingSunday.
(b)Generally,eachchaplainwillservewithElDoradoCountySheriff'sOfcepersonnel
aminimumofeighthourspermonth.
(c)AttheendofeachwatchthechaplainwillcompleteaChaplainShiftReportand
submitittotheSherifforhisdesignee.
(d)ChaplainsshallbepermittedtoridewithofcersduringanyshiftandobserveEl
DoradoCountySheriff'sOfceoperations,providedtheShiftSergeanthasbeen
notiedandapprovedoftheactivity.
(e)Chaplainsshallnotbeevaluatorsofemployeesandshallnotberequiredtoreport
onanemployee'sperformanceorconduct.
(f)Inrespondingtoincidents,achaplainshallneverfunctionasanofcer.
(g)Whenrespondingtoin-progresscallsforservice,chaplainsmayberequiredto
stand-byinasecureareauntilthesituationhasbeendeemedsafe.
(h)ChaplainsshallserveonlywithinthejurisdictionoftheElDoradoCountySheriff's
OfceunlessotherwiseauthorizedbytheSherifforhisdesignee.
(i)Eachchaplainshallhaveaccesstocurrentpersonnelrosters,addresses,telephone
numbers,dutyassignmentsandotherinformationthatmayassistintheirduties.
SuchInformationwillbeconsideredcondentialandeachchaplainwillexercise
appropriatesecuritymeasurestopreventdistributionoftheinformation.
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376.9.1UNIFORMSANDBADGES
Adistinctuniform,badgeandnecessarysafetyequipmentwillbeprovidedforthe
Chaplains.Thisuniformmaybesimilartothatwornbythepersonnelofthisdepartment.
376.10TRAINING
TheDepartmentwillestablishaminimumnumberoftraininghoursandstandardsfor
departmentchaplains.Thetrainingmayincludestressmanagement,deathnotications,
post-traumaticstresssyndrome,burnoutforofcersandchaplains,legalliabilityand
condentiality,ethics,respondingtocrisissituations,thelawenforcementfamily,substance
abuse,suicide,deputyinjuryordeath,andsensitivityanddiversity,asapprovedbythe
Trainingcoordinator.
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Policy
380
ElDoradoCountySheriff'sOfce
PolicyManual
ChildSafetyPolicy
380.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sOfcerecognizesthatchildrenwhoaresubjectedto
traumaticevents,suchasthearrestofaparentorguardian,mayexperiencenegative
emotionaleffectsthatcanlastthroughoutthelifetimeoftheindividual.Aftersuchan
eventthechildmaynotreceivetheappropriatecare,whichcanleadtofurtheremotional
orphysicaltrauma.Thispolicyisintendedtoprovideguidelinesfordeputiestotake
reasonablestepstominimizetheimpacttothechildwhenitbecomesnecessarytotake
actioninvolvingthechild'sparentorguardian(PenalCode
§833.2(a)).
380.1.1POLICY
Itisthepolicyofthisdepartmenttomitigate,totheextentreasonablypossible,thestressful
experiencechildrenmayhavewhentheirparentorcaregiverisarrested.TheElDorado
CountySheriff'sOfcewillendeavortocreateastrongcooperativerelationshipwithlocal,
stateandcommunity-basedchildsocialservicestoensureaneffective,collaborative
responsethataddressestheneedsofaffectedchildren.
380.2PROCEDURESDURINGANARREST
Whenencounteringanarrestsituationdeputiesshouldmakereasonableattemptsto
determineifthearresteeisresponsibleforminordependentchildren.Insomecasesthis
isobvious,suchaswhenchildrenarepresent.However,deputiesshouldinquireifthe
personhasanyotherdependentminorchildrenwhoarewithoutappropriatesupervision.
Thefollowingstepsshouldbetaken(PenalCode
§13517.7(b)(1)):
(a)Inquireaboutandconrmthelocationofanydependentminorchildren.
(b)Lookforevidenceofchildren.Deputiesshouldbemindfulthatsomearresteesmay
concealthefactthattheyhavedependentchildrenforfeartheirchildrenmaybetaken
fromthem.
(c)Inquireofwitnesses,neighbors,friendsandrelativesofthearresteeastowhether
thepersonisresponsibleforadependentchild.
Wheneverpossible,deputiesshouldtakereasonablestepstoaccomplishthearrestofa
parentorguardianoutofthepresenceofhis/herchild.Removingchildrenfromthescene
inadvanceofthearrestwillgenerallyensurethebestoutcomeforthechild.
Wheneveritissafetodoso,deputiesshouldallowtheparenttoassurechildrenthattheywill
beprovidedcare.Ifthisisnotsafeorifthedemeanorofthein-custodyparentsuggeststhis
conversationwouldbenon-productive,thedeputyatthesceneshouldexplainthereason
forthearrestinage-appropriatelanguageandofferreassurancetothechildrenthatboth
parentandchildrenwillreceiveappropriatecare.
380.2.1AFTERANARREST
Wheneveranarrestismade,thedeputyshouldtakeallreasonablestepstoensurethe
safetyofthearrestee'sdisclosedordiscovered,dependentminorchildren.
Deputiesshouldallowthearresteereasonabletimetoarrangeforcareofminorchildren.
Temporaryplacementofthechildwithfamilyorfriendsmaybeappropriate.However,any
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decisionshouldgiveprioritytoachild-caresolutionthatisinthebestinterestofthechild.
Insuchcasesthefollowingguidelinesshouldbefollowed:
(a)Allowthepersonreasonabletimetoarrangeforthecareofminorchildrenwitha
responsibleparty,asappropriate.
1.Unlessthereisevidencetothecontrary(e.g.,signsofabuse,druguse,
unsafeenvironment),deputiesshouldrespecttheparent'sjudgmentregarding
arrangementsforchildcare.Itisgenerallybestifthechildremainswith
relativesorfamilyfriendsthechildknowsandtrusts.Considerationregarding
thechild'sfamiliaritywiththesurroundings,comfort,emotionalstateandsafety
shouldbeparamount.
2.Exceptwhenacourtorderexistslimitingcontact,thedeputyshouldattemptto
locateandplacedependentchildrenwiththenon-arrestedparentorguardian.
(b)Providefortheimmediatesupervisionofminorchildrenuntilanappropriatecaregiver
arrives.
(c)NotifyChildProtectiveServicesifappropriate.
(d)NotifytheeldsupervisororShiftSergeantofthedispositionofminorchildren.
Ifchildrenareatschoolorataknownlocationoutsidethehouseholdatthetimeofarrest,
thearrestingdeputyshouldattempttocontacttheschoolorotherknownlocationandinform
theprincipalorappropriateresponsibleadultoftheparent'sarrestandofthearrangements
beingmadeforthecareofthearrestee'schildren,andthenrecordtheresultofsuchactions
intheassociatedreport.
380.2.2DURINGTHEBOOKINGPROCESS
Duringthebookingprocessthearresteeshallbeallowedtomakeadditionalfreelocalphone
callstorelativesorotherresponsibleindividualsasisreasonablynecessarytoarrangefor
thecareofanyminordependentchild.Thesephonecallsshallbegivenimmediatelyupon
requestorassoonaspracticableandareinadditiontoanyotherphonecallsallowedby
law(PenalCode§851.5(c)).
380.2.3REPORTING
Forallarrestswherechildrenarepresentorlivinginthehousehold,thereportingemployee
willincludeinformationaboutthechildren,includingnames,gender,ageandhowtheywere
placed.
380.3CHILDWELFARESERVICES
Wheneveranarresteeisunwillingorincapableofarrangingfortheappropriatecareof
anydependentminorchildren,thehandlingdeputyshouldconsidertakingchildreninto
protectivecustodyandplacingthemwiththeappropriatecountychildwelfareserviceor
otherdepartment-approvedsocialservice(WelfareandInstitutionsCode§305).
Onlywhenotherreasonableoptionsareexhaustedshouldachildbetransportedtothe
sheriff's'sfacility,transportedinamarkedpatrolcarortakenintoformalprotectivecustody.
Undernocircumstancesshouldachildbeleftunattendedorwithoutappropriatecare.
380.4TRAINING
TheTrainingcoordinatorisresponsibletoensurethatallpersonnelofthisdepartment
whomaybeinvolvedinarrestsaffectingchildrenparticipate,onatimelybasis,ina
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POST-approvedcourseoneffectivechildsafetywhenaparentorguardianisarrested
(PenalCode§13517.7).
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382
ElDoradoCountySheriff'sOfce
PolicyManual
ServiceAnimalPolicy
382.1PURPOSEANDSCOPE
Serviceanimalsplayanimportantroleinhelpingtoovercomethelimitationsoftenfacedby
peoplewithdisabilities.TheElDoradoCountySheriff'sOfcerecognizesthisneedandis
committedtomakingreasonablemodicationstoitspolicies,practices,andproceduresin
accordancewithTitleIIoftheAmericanswithDisabilitiesActof1990(ADA)topermitthe
useofserviceanimalsthatareindividuallytrainedtoassistapersonwithadisability.
382.2SERVICEANIMALS
TheADAdenesaserviceanimalasanyguidedog,signaldogorotheranimalindividually
trainedtoprovideassistancetoanindividualwithadisability.Serviceanimalsmaybeof
anytypeorbreedandneednotbecertiedbyanygovernmentalagencyorservicegroup.
Someserviceanimals,suchasguidedogs,maybereadilyidentiablebutmanydonothave
adistinctivesymbol,harnessorcollar.Serviceanimalsarenotpetsandmaybetrainedby
anindividualororganizationtoassistindividualswithdisabilities.
Thefollowingexamplesarejustsomeofthewaysserviceanimalsmaybeusedtoprovide
assistance:
•Guidingpeoplewhoareblindorhavelowvision.
•Alertingpeoplewhoaredeaforhardofhearing.
•Retrievingorpickingupitems,openingdoors,orippingswitchesforpeoplewith
disabilitieswhohavelimiteduseoftheirhands,armsorlegs.
•Pullingwheelchairs.
•Providingphysicalsupportandassistingpeoplewithphysicaldisabilitieswithstability
andbalance.
•Doingworkorperformingtasksforpersonswithtraumaticbraininjury,intellectual
disabilities,orpsychiatricdisabilities,suchasremindingapersonwithdepressionto
takemedicationortowaketheperson.
•Alertingapersonwithanxietytotheonsetofpanicattacks,providingtactile
stimulationtocalmapersonwithposttraumaticstressdisorder,assistingpeople
withschizophreniatodistinguishbetweenhallucinationsandreality,andhelping
peoplewithtraumaticbraininjurytolocatemisplaceditems,ndplacesorfollow
dailyroutines.
382.3EMPLOYEERESPONSIBILITIES
UndertheAmericanswithDisabilitiesAct,serviceanimalsassistingindividualswith
disabilitiesarepermittedinallpublicfacilitiesandareaswherethegeneralpublicis
allowed.Employeesareexpectedtotreatindividualswithserviceanimalswiththesame
courtesyandrespectthattheElDoradoCountySheriff'sOfceaffordstoallmembersof
thepublic.
Ifananimalexhibitsviciousbehavior,posesadirectthreattothehealthofothersor
unreasonablydisruptsorinterfereswithnormalbusinessoperationstheemployeemay
directthepartner/handlertoremovetheanimalfromthepremises.Barkingaloneisnot
athreatnordoesadirectthreatexistifthepartner/handlertakesprompt,effectiveaction
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tocontroltheanimal.Eachincidentmustbeconsideredindividuallyandpastincidents
alonearenotcauseforexcludingaserviceanimal.Removalofaserviceanimalmaynot
beusedasareasontorefuseservicetoanindividualwithdisabilitiesandmembersof
thisdepartmentareexpectedtoprovideallservicesasarereasonablyavailabletothe
individualwiththedisability.
Ifitisapparentoriftheemployeeisawaretheanimalisaserviceanimal,thehandler/partner
shouldnotbeaskedanyquestionsastothestatusoftheanimal.Ifitisunclearwhetheran
animalmeetsthedenitionofaserviceanimal,thedeputyshouldasktheindividualonly
thefollowingquestions:
•Istheanimalrequiredbecauseofadisability?
•Whattaskorservicehastheserviceanimalbeentrainedtoperform?
Iftheindividualexplainsthattheanimalisrequiredbecauseofadisabilityandhasbeen
trainedtoworkorperformatleastonetasktheanimalmeetsthedenitionofaservice
animalandnofurtherquestionastotheanimal'sstatusshouldbeasked.Theperson
shouldnotbeaskedquestionsabouthis/herdisabilitiesnorshouldthepersonbeaskedto
provideanylicense,certicationoridenticationcardfortheserviceanimal.
Serviceanimalsarenotpets.Employeesshouldnotinterferewiththeimportantwork
performedbyaserviceanimalbytalkingto,pettingorotherwiseinitiatingcontactwitha
serviceanimal.
Whenhandlingcallsofacomplaintregardingaserviceanimal,membersofthisdepartment
shouldremainneutralandshouldbepreparedtoexplaintheADArequirementsconcerning
serviceanimalstotheconcernedparties.Businessesarerequiredtopermitserviceanimals
toaccompanytheirpartner/handlerinallareasthatothercustomersormembersofthe
publicareallowed.
AbsentaviolationoflawindependentofADA,deputiesshouldtakenoenforcementaction
beyondkeepingthepeaceandindividualswhobelievetheyhavebeendiscriminated
againstasaresultoftheirdisabilityshouldbereferredtotheCivilRightDivisionofthe
U.S.DepartmentofJustice.
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384
ElDoradoCountySheriff'sOfce
PolicyManual
VolunteerProgram
384.1PURPOSEANDSCOPE
Itisthepolicyofthisdepartmenttousequaliedvolunteersforspeciedtasksandduties
inordertocreateefcienciesfortheDepartmentandimproveservicestothecommunity.
Volunteersareintendedtosupplementandsupport,ratherthansupplant,sworndeputies
andcivilianpersonnel.Volunteerscanbeanimportantpartofanyorganizationandare
proventobeavaluableassettolawenforcementagencies.Volunteershelptoincrease
departmentalresponsiveness,deliveryofservicesandinformationinput,andprovide
newprogramopportunities.Inaddition,volunteersbringnewskillsandexpertisetothe
Departmentandpromptnewenthusiasm.
384.1.1DEFINITIONOFVOLUNTEER
AnindividualwhoperformsaservicefortheDepartmentwithoutpromise,expectationor
receiptofcompensationforservicesrendered.Thismayincludeunpaidchaplains,unpaid
reservedeputies,interns,personsprovidingadministrativesupportandyouthinvolvedina
lawenforcementExplorerPost,amongothers.
384.2VOLUNTEERMANAGEMENT
384.2.1VOLUNTEERCOORDINATOR
TheVolunteerCoordinatorshallbeappointedbytheSheriff,ordesignee.Thefunctionof
theVolunteerCoordinatoristoprovideacentralcoordinatingpointforeffectivevolunteer
managementwithintheDepartment,andtodirectandassiststaffandvolunteereffortsto
jointlyprovidemoreproductiveservices.TheVolunteerCoordinatorshouldworkwithother
Departmentstaffonanongoingbasistoassistinthedevelopmentandimplementationof
volunteer-staffedpositions.
TheVolunteerCoordinator,orhis/herdesignee,shallberesponsibleforthefollowing:
(a)Recruiting,selectingandtrainingqualiedvolunteersforvariouspositions.
(b)Facilitatingtheimplementationofnewvolunteeractivitiesandassignments.
(c)Maintainingrecordsforeachvolunteer.
(d)Trackingandevaluatingthecontributionofvolunteers.
(e)Maintainingthevolunteerhandbookandoutliningexpectations,policiesand
responsibilitiesforallvolunteers.
(f)Maintainingarecordofvolunteerschedulesandworkhours.
(g)Completionanddisseminationasappropriateofallnecessarypaperworkand
information.
(h)Planningperiodicrecognitionevents.
(i)Administeringdisciplinewhenwarranted.
(j)Maintainingliaisonwithothervolunteer-utilizingprogramsinthecommunityand
assistingincommunity-wideeffortstorecognizeandpromotevolunteering.
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384.2.2RECRUITMENT
Volunteersshouldberecruitedonacontinuousandongoingbasisconsistentwith
departmentpolicyonequalopportunitynondiscriminatoryemployment.Aprimary
qualicationforparticipationintheapplicationprocessshouldbeaninterestin,andan
abilitytoassisttheDepartmentinservingthepublic.
RequestsforvolunteersshouldbesubmittedinwritingbyinterestedstafftotheVolunteer
Coordinatorthroughtherequester'simmediatesupervisor.Acompletepositiondescription
andarequestedtime-frameshouldbeincludedintherequest.Allpartiesshouldunderstand
thattherecruitmentofvolunteersisenhancedbycreativeandinterestingassignments.
TheVolunteerCoordinatormaywithholdassignmentofanyvolunteeruntilsuchtimeasthe
requestingunitispreparedtomakeeffectiveuseofvolunteerresources.
384.2.3SCREENING
Allprospectivevolunteersshouldcompletethevolunteerapplicationform.TheVolunteer
Coordinatorordesigneeshouldconductaface-to-faceinterviewwithanapplicantunder
consideration.
Adocumentedbackgroundinvestigationshallbecompletedoneachvolunteerapplicant
andshallinclude,butnotnecessarilybelimitedto,thefollowing:
(a)Trafcandcriminalbackgroundcheck.Fingerprintsshallbeobtainedfromall
applicantsandprocessedthroughtheCaliforniaCriminalInformationIndex.
(b)Employment
(c)References
(d)Creditcheck
Apolygraphexammayberequiredofeachapplicantdependingonthetypeofassignment.
384.2.4SELECTIONANDPLACEMENT
ServiceasavolunteerwiththeSheriff'sOfceshallbeginwithanofcialnoticeof
acceptanceorappointmenttoavolunteerposition.Noticemayonlybegivenbyan
authorizedrepresentativeoftheSheriff'sOfce,whowillnormallybetheVolunteer
Coordinator.Novolunteershouldbeginanyassignmentuntiltheyhavebeenofcially
acceptedforthatpositionandcompletedallrequiredscreeningandpaperwork.Atthetime
ofnalacceptance,eachvolunteershouldcompleteallrequiredenrollmentpaperworkand
willreceiveacopyoftheirpositiondescriptionandagreementofservicewiththeSheriff's
Ofce.
Volunteersshouldbeplacedonlyinassignmentsorprogramsthatareconsistentwiththeir
knowledge,skills,abilitiesandtheneedsoftheSheriff'sOfce.
384.2.5TRAINING
Volunteerswillbeprovidedwithanorientationprogramtoacquaintthemwiththe
Department,personnel,policiesandproceduresthathaveadirectimpactontheirwork
assignment.
Volunteersshouldreceiveposition-specictrainingtoensuretheyhaveadequate
knowledgeandskillstocompletetasksrequiredbythepositionandshouldreceiveperiodic
ongoingtrainingasdeemedappropriatebytheirsupervisorortheVolunteerCoordinator.
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Trainingshouldreinforcetovolunteersthattheymaynotintentionallyrepresentthemselves
as,orbyomissioninferthattheyaresworndeputiesorotherfull-timemembersofthe
Department.Theyshallalwaysrepresentthemselvesasvolunteers.
Allvolunteersshallcomplywiththerulesofconductandwithallordersanddirectives,either
oralorwritten,issuedbytheDepartment.
384.2.6FITNESSFORDUTY
Novolunteershallreporttoworkorbeon-dutywhenhis/herjudgmentorphysicalcondition
hasbeenimpairedbyalcohol,medication,othersubstances,illnessorinjury.
Volunteersshallreporttotheirsupervisoranychangesinstatusthatmayaffecttheirability
tofullltheirduties.Thisincludes,butisnotlimitedto,thefollowing:
(a)Driverlicense
(b)Medicalcondition
(c)Arrests
(d)Criminalinvestigations
Allvolunteersshalladheretotheguidelinessetforthbythisdepartmentregardingdrugand
alcoholuse.
384.2.7DRESSCODE
AsrepresentativesoftheDepartment,volunteersareresponsibleforpresentinga
professionalimagetothecommunity.Volunteersshalldressappropriatelyforthe
conditionsandperformanceoftheirduties.
Volunteersshallconformtodepartment-approveddressconsistentwiththeirduty
assignment.Uniformsauthorizedforvolunteersshouldbereadilydistinguishablefrom
thosewornbysworndeputies.Theuniformoridentiablepartsoftheuniformshallnotbe
wornwhileoff-dutyexceptvolunteersmaychoosetoweartheuniformwhileintransittoor
fromofcialdepartmentassignmentsorfunctionsprovidedanoutergarmentiswornover
theuniformshirtsoasnottobringattentiontothevolunteerwhilehe/sheisoffduty.
Volunteersshallberequiredtoreturnanyissueduniformordepartmentpropertyatthe
terminationofservice.
384.3SUPERVISIONOFVOLUNTEERS
EachvolunteerwhoisacceptedtoapositionwiththeDepartmentmusthaveaclearly
identiedsupervisorwhoisresponsiblefordirectmanagementofthatvolunteer.This
supervisorwillberesponsibleforday-to-daymanagementandguidanceoftheworkofthe
volunteerandshouldbeavailabletothevolunteerforconsultationandassistance.
Avolunteermaybeassignedasandactasasupervisorofothervolunteersprovidedthat
thesupervisingvolunteerisunderthedirectsupervisionofapaidstaffmember.
Functionalsupervisionofvolunteersistheresponsibilityofthesupervisorinchargeofthe
unitwherethevolunteerisassigned.Followingaresomeconsiderationstokeepinmind
whilesupervisingvolunteers:
(a)Takethetimetointroducevolunteerstoemployeesonalllevels.
(b)Ensurevolunteershaveworkspaceandnecessaryofcesupplies.
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(c)Makesuretheworkischallenging.Donothesitatetogivethemanassignmentor
taskthatwilltapthesevaluableresources.
384.4CONFIDENTIALITY
Withappropriatesecurityclearance,volunteersmayhaveaccesstocondential
informationsuchascriminalhistoriesorinvestigativeles.Unlessotherwisedirected
byasupervisorordepartmentalpolicy,allinformationshallbeconsideredcondential.
Onlythatinformationspecicallyidentiedandapprovedbyauthorizedpersonnelshallbe
released.Condentialinformationshallbegivenonlytopersonswhohaveaneedanda
righttoknowasdeterminedbydepartmentalpolicyandsupervisorypersonnel.
Eachvolunteerwillberequiredtosignanondisclosureagreementbeforebeinggivenan
assignmentwiththeDepartment.Subsequentunauthorizeddisclosureofanycondential
information,verbally,inwritingorbyanyothermeans,bythevolunteerisgroundsfor
immediatedismissalandpossiblecriminalprosecution.
Volunteersshallnotaddresspublicgatherings,appearonradioortelevision,prepareany
articleforpublication,actascorrespondentstoanewspaperorotherperiodical,releaseor
divulgeanyinformationconcerningtheactivitiesoftheDepartment,ormaintainthatthey
representtheDepartmentinsuchmatterswithoutpermissionfromtheproperdepartment
personnel.
384.5PROPERTYANDEQUIPMENT
Volunteerswillbeissuedanidenticationcardthatmustbewornatalltimeswhileon-duty.
AnyxedandportableequipmentissuedbytheDepartmentshallbeforofcialand
authorizeduseonly.Anypropertyorequipmentissuedtoavolunteershallremainthe
propertyoftheDepartmentandshallbereturnedattheterminationofservice.
384.5.1VEHICLEUSE
Volunteersassignedtodutiessuchasvacationhousechecksorotherassignmentsthat
requiretheuseofavehiclemustrstcompletethefollowing:
(a)Adrivingsafetybrienganddepartmentapproveddriversafetycourse.
(b)VericationthatthevolunteerpossessesavalidCaliforniaDriverLicense.
(c)Vericationthatthevolunteercarriescurrentvehicleinsurance.
TheVolunteerCoordinatorshouldinsurethatallvolunteersreceivesafetybriengupdates
andlicenseandinsurancevericationatleastonceayear.
WhenoperatingaDepartmentvehicle,volunteersshallobeyallrulesoftheroad,including
seatbeltrequirements.SmokingisprohibitedinallDepartmentvehicles.
Volunteersshouldnotoperateamarkedpatrolcarunlessthereisaprominentlyplacedsign
indicatingthatitisoutofserviceandarenotauthorizedtooperateaDepartmentvehicle
Code-3.
384.5.2RADIOANDMDCUSAGE
VolunteersshallsuccessfullycompleteCLETSandradioprocedurestrainingpriortousing
thepoliceradioorMDCandcomplywithallrelatedprovisions.TheVolunteerCoordinator
shouldensurethatradioandCLETStrainingisprovidedforvolunteerswhenevernecessary.
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384.6DISCIPLINARYPROCEDURES/TERMINATION
AvolunteermayberemovedfromthevolunteerprogramatthediscretionoftheSheriffor
theVolunteerCoordinator.Volunteersshallhavenopropertyinterestsintheircontinued
appointment.However,ifavolunteerisremovedforallegedmisconduct,thevolunteerwill
beaffordedanopportunitysolelytoclearhis/hernamethroughalibertyinteresthearing
whichshallbelimitedtoasingleappearancebeforetheSherifforauthorizeddesignee.
VolunteersmayresignfromvolunteerservicewiththeDepartmentatanytime.Itis
requestedthatvolunteerswhointendtoresignprovideadvancenoticeoftheirdeparture
andareasonfortheirdecision.
384.6.1EXITINTERVIEWS
Exitinterviews,wherepossible,shouldbeconductedwithvolunteerswhoareleavingtheir
positions.Theinterviewshouldascertainwhythevolunteerisleavingthepositionandsolicit
thevolunteer'ssuggestionsonimprovingtheposition.Whenappropriate,theinterview
shouldalsoincludeadiscussiononthepossibilityofinvolvementinsomeothercapacity
withtheDepartment.
384.7EVALUATION
Anevaluationoftheoverallvolunteerprogramwillbeconductedonanannualbasisby
theVolunteerCoordinator.Regularevaluationsshouldbeconductedwithvolunteersto
ensurethebestuseofhumanresourcesavailable,toensurepersonnelproblemscanbe
identiedanddealtwithpromptlyandfairly,andtoensureoptimumsatisfactiononthepart
ofvolunteers.
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Policy
386
ElDoradoCountySheriff'sOfce
PolicyManual
Off-DutyLawEnforcementActions
386.1PURPOSEANDSCOPE
Thedecisiontobecomeinvolvedinalawenforcementactionwhenoff-dutycanplacea
deputyaswellasothersatgreatriskandmustbedonewithcarefulconsideration.This
policyisintendedtoprovideguidelinesfordeputiesoftheElDoradoCountySheriff'sOfce
withrespecttotakinglawenforcementactionwhileoff-duty.
386.2POLICY
Initiatinglawenforcementactionwhileoff-dutyisgenerallydiscouraged.Deputiesshould
notattempttoinitiateenforcementactionwhenwitnessingminorcrimes,suchassuspected
intoxicateddrivers,recklessdrivingorminorpropertycrimes.Suchincidentsshouldbe
promptlyreportedtotheappropriatelawenforcementagency.
Deputiesarenotexpectedtoplacethemselvesinunreasonableperil.However,anysworn
memberofthisdepartmentwhobecomesawareofanincidentorcircumstancethathe/she
reasonablybelievesposesanimminentthreatofseriousbodilyinjuryordeath,orsignicant
propertydamagemaytakereasonableactiontominimizethethreat.
Whenpublicsafetyorthepreventionofmajorpropertydamagerequiresimmediateaction,
deputiesshouldrstconsiderreportingandmonitoringtheactivityandonlytakedirect
actionasalastresort.
386.3FIREARMS
Deputiesofthisdepartmentmaycarryrearmswhileoff-dutyinaccordancewithfederal
regulationsanddepartmentpolicy.Allrearmsandammunitionmustmeetguidelinesas
describedinthedepartmentFirearmsandQualicationPolicy.Whencarryingrearms
whileoff-dutydeputiesshallalsocarrytheirdepartment-issuedbadgeandidentication.
Deputiesshouldrefrainfromcarryingrearmswhentheconsumptionofalcoholislikelyor
whentheneedtocarryarearmisoutweighedbysafetyconsiderations.Firearmsshallnot
becarriedbyanydeputywhohasconsumedanamountofanalcoholicbeverageortaken
anydrugsthatwouldtendtoadverselyaffectthedeputy'ssensesorjudgment.
386.4DECISIONTOINTERVENE
Thereisnolegalrequirementforoff-dutydeputiestotakelawenforcementaction.However,
shoulddeputiesdecidetointervene,theymustevaluatewhethertheactionisnecessaryor
desirable,andshouldtakeintoconsiderationthefollowing:
(a)Thetacticaldisadvantageofbeingaloneandthefacttheremaybemultipleor
hiddensuspects.
(b)Theinabilitytocommunicatewithrespondingunits.
(c)Thelackofequipment,suchashandcuffs,OCorbaton.
(d)Thelackofcover.
(e)Thepotentialforincreasedrisktobystandersiftheoff-dutydeputyweretointervene.
(f)Unfamiliaritywiththesurroundings.
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(g)Thepotentialfortheoff-dutydeputytobemisidentiedbyotherpeaceofcersor
membersofthepublic.
Deputiesshouldconsiderwaitingforon-dutyuniformeddeputiestoarrive,andgatheras
muchaccurateintelligenceaspossibleinsteadofimmediatelyintervening.
386.4.1INTERVENTIONPROCEDURE
Ifinvolvementisreasonablynecessarythedeputyshouldattempttocallorhavesomeone
elsecall9-1-1torequestimmediateassistance.Thedispatchershouldbeinformedthatan
off-dutydeputyison-sceneandshouldbeprovidedadescriptionoftheofcerifpossible.
Wheneverpracticable,thedeputyshouldloudlyandrepeatedlyidentifyhim/herselfasan
ElDoradoCountySheriff'sOfcedeputyuntilacknowledged.Ofcialidenticationshould
alsobedisplayed.
386.4.2INCIDENTSOFPERSONALINTEREST
Deputiesshouldrefrainfromhandlingincidentsofpersonalinterest,(e.g.,familyor
neighbordisputes)andshouldremainneutral.Insuchcircumstancesdeputiesshouldcall
theresponsibleagencytohandlethematter.
386.4.3CIVILIANRESPONSIBILITIES
Civilianpersonnelshouldnotbecomeinvolvedinanylawenforcementactionswhileoff-duty
excepttonotifythelocallawenforcementauthorityandremainatthescene,ifsafeand
practicable.
386.4.4OTHERCONSIDERATIONS
Whenencounteringanon-uniformeddeputyinpublic,uniformeddeputiesshouldwait
foracknowledgementbythenon-uniformeddeputyincasehe/sheneedstomaintainan
undercovercapability.
386.5REPORTING
Anyoff-dutydeputywhoengagesinanylawenforcementactivity,regardlessofjurisdiction,
shallnotifytheShiftSergeantassoonaspracticable.TheShiftSergeantshalldetermine
whetherareportshouldbeledbytheemployee.
Deputiesshouldcooperatefullywiththeagencyhavingjurisdictioninprovidingstatements
orreportsasrequestedorasappropriate.
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Policy
388
ElDoradoCountySheriff'sOfce
PolicyManual
IllnessandInjuryProtectionProgram
388.1PURPOSEANDSCOPE
ThehealthandsafetyoftheemployeesoftheElDoradoCountySheriff'sOfceisimportant
toexecutiveandmanagementstaff,andcriticaltotheoperationofthisdepartmentandthe
deliveryofservicestothecommunity.
ThepurposeofthispolicyistoestablishanongoingandeffectiveInjuryandIllness
PreventionProgram(IIPP)fortheElDoradoCountySheriff'sOfce,inaccordancewith
therequirementsofCCR§3203.Thispolicyspecicallyappliestoillnessesandinjuries
thatresultinlosttimebeyondthedateoftheincidentorthatrequiremedicaltreatment
beyondrstaid.ThoughthispolicyprovidestheessentialframeworkrequiredforanIIPP ,
itmaybesupplementedbyproceduresoutsidethePolicyManual.
TheIIPPguidelinesaretobefollowedandadoptedbyallpersonnel.Supervisoryand
managementpersonnelarechargedwithensuringthattheseguidelinesanddirectivesare
implemented.
388.2RESPONSIBILITY
TheAdministrativeServicesSupervisor,actingastheDepartment'sIIPPadministrator,has
theauthorityandresponsibilityforimplementingtheprovisionsofthispolicyandtheIIPP .
SupervisorsareresponsibleforimplementingandmaintainingtheIIPPintheirworkareas
andforansweringquestionsfromemployeesabouttheIIPP.
388.3COMPLIANCE
TheAdministrativeServicesSupervisorisresponsibleforensuringthatallsafetyandhealth
policiesandproceduresareclearlycommunicatedandunderstoodbyallemployees.The
AdministrativeServicesSupervisorshouldtakereasonablestepstoensurethatallworkers
complywithsafetyrulesandmaintainasafeworkenvironment,including,butnotlimitedto:
(a)InformingworkersoftheprovisionsoftheIIPP .
(b)Recognizingemployeeswhoperformsafeworkpractices.
(c)Ensuringthattheemployeeevaluationprocessincludestheemployee'ssafety
performance.
(d)EnsuringtheDepartment'scompliancewithmandatesregarding:
1.Bloodbornepathogens(8CCR§5193)
2.Airbornetransmissiblediseases(8CCR§5199)
3.Heatillness(8CCR§3395).
4.Respiratoryprotection(8CCR§5144).
Supervisorsareresponsiblefortraining,counseling,instructingormakinginformalverbal
admonishmentsanytimesafetyperformanceisdecient.Supervisorsmayalsoinitiate
disciplinewhenitisreasonableandappropriateundertheDisciplinaryPolicyinthismanual.
Allemployeesshouldusesafeworkpractices,followalldirectivesandpoliciesandassist
inmaintainingasafeworkenvironment.
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388.4COMMUNICATION
Supervisorsshallestablishandmaintaincommunicationwithemployeesonhealthand
safetyissues.Thisisessentialforaninjury-free,productiveworkplace.
(a)TheAdministrativeServicesSupervisorwillensurethatasystemofcommunicationis
inplacewhichfacilitatesacontinuousowofsafetyandhealthinformationbetween
supervisorsandemployees.Thissystemshallinclude:
1.Newworkerorientation,includingadiscussionofsafetyandhealthpoliciesand
procedures.
2.RegularemployeereviewoftheIIPP .
3.Workplacesafetyandhealthtrainingprograms.
4.Regularlyscheduledsafetymeetings.
5.Postedordistributedsafetyinformation.
6.Asystemforworkerstoanonymouslyinformmanagementaboutworkplace
hazards.
7.Establishmentofalabor/managementsafetyandhealthcommittee,whichwill:
(a)Meetregularly.
(b)Prepareawrittenrecordofthesafetyandhealthcommitteemeeting.
(c)Reviewtheresultsofperiodicscheduledinspections.
(d)Reviewinvestigationsofaccidentsandexposures.
(e)Makesuggestionstomanagementforthepreventionoffutureincidents.
(f)Reviewinvestigationsofallegedhazardousconditions.
(g)Submitrecommendationstoassistintheevaluationofemployeesafety
suggestions.
(h)AssesstheeffectivenessoftheDepartment'seffortstomeetthefollowing
mandates:
1.Bloodbornepathogens(8CCR§5193)
2.Airbornetransmissiblediseases(8CCR§5199)
3.Heatillnessprevention(8CCR§3395).
388.5HAZARDASSESSMENT
Safetyinspectionsarecrucialtoasafeworkenvironment.Theseinspectionsidentify
andevaluateworkplacehazardsutilizingtheapplicablesectionsoftheHazard
AssessmentChecklisttoensureathoroughinspection.Thesechecklistscanbefoundat
http://www.dir.ca.gov/DOSH/etools/09-031/tools.htm.
388.5.1ADMINISTRATIVESERVICESSUPERVISORINSPECTIONDUTIES
TheAdministrativeServicesSupervisorshallensureanIdentiedHazardandCorrection
Record(http://www.dir.ca.gov/DOSH/etools/09-031/IndHazCorRec.pdf)iscompletedfor
eachinspection.
388.5.2PATROLDEPUTIESINSPECTIONDUTIES
Deputiesarechargedwithdailyvehicleinspectionofanassignedvehicleandofpersonal
protectiveequipmentpriortoworkingintheeld.DeputiesshallcompleteanIdentied
HazardandCorrectionFormifanunsafeconditioncannotbeimmediatelycorrected.
Deputiesshouldforwardthisreporttotheirsupervisor.
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388.5.3SUPERVISORASSESSMENTDUTIES
SupervisorsshouldinformtheAdministrativeServicesSupervisorwhenthefollowing
occurs:
•Newsubstances,processes,proceduresorequipmentthatpresentpotentialnew
hazardsareintroducedintotheworkenvironment.
•New,previouslyunidentiedhazardsarerecognized.
•Occupationalinjuriesandillnessesoccur.
•Newand/orpermanentorintermittentworkersarehiredorreassignedtoprocesses,
operationsortasksforwhichahazardevaluationhasnotbeenpreviouslyconducted.
•Wheneverworkplaceconditionswarrantaninspection.
TheAdministrativeServicesSupervisorwilltakeappropriateactiontoensuretheIIPP
addressespotentialhazardsuponsuchnotication.
388.6ACCIDENT/EXPOSUREINVESTIGATIONS
Employeesmustreportallinjuriesthatarearesultofaworkplaceaccidentandany
hazardoussubstanceexposuretoasupervisor.Asupervisorreceivingsuchareport
shouldpersonallyinvestigatetheincidentorensurethataninvestigationisconducted.
Investigativeproceduresforworkplaceaccidentsandhazardoussubstanceexposures
shouldinclude:
•Avisittotheaccidentsceneassoonaspossible.
•Aninterviewoftheinjuredworkerandwitnesses.
•Anexaminationoftheworkplaceforfactorsassociatedwiththeaccident/exposure.
•Determinationofthecauseoftheaccident/exposure.
•Correctiveactiontopreventtheaccident/exposurefromreoccurring.
•Arecordofthendingsandcorrectiveactionstaken,
usingtheInvestigation/CorrectiveActionReport
(http://www.dir.ca.gov/DOSH/etools/09-031/InvestigationReport.pdf
).
388.7HAZARDCORRECTION
Allemployeesshouldreportand/ortakereasonablestepstocorrectunsafeorunhealthy
workconditions,practicesorproceduresinatimelymanner.Employeesshouldmaketheir
reportstoasupervisor(asageneralrule,theirownsupervisor).
Supervisorsshouldmakereasonableeffortstocorrectunsafeorunhealthyworkconditions
inatimelymannerbasedontheseverityofthehazards.Hazardsshouldbecorrectedwhen
observedordiscovered,whenitisreasonabletodoso.Whenahazardexiststhatcannotbe
immediatelyabatedwithoutendangeringemployeesorproperty,supervisorsshouldprotect
orremoveallexposedworkersfromtheareaoritem,exceptthosenecessarytocorrectthe
existingcondition.
Employeeswhoarenecessarytocorrectthehazardousconditionshallbeprovidedwith
thenecessaryprotection.
Allsignicantactionstakenanddatestheyarecompletedshallbedocumentedonan
IdentiedHazardandCorrectionForm.ThisshouldbeforwardedtotheAdministrative
ServicesSupervisorviathechainofcommand.
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388.8TRAININGANDINSTRUCTION
TheAdministrativeServicesSupervisorshallworkwiththeTrainingcoordinatortoensure
thatallworkers,includingsupervisors,aretrainedongeneralandjob-specic,workplace
safetyandhealthpractices.Trainingshallbeprovidedasfollows:
•Toallnewemployeesforthosetasksthatwerenotsufcientlycoveredbyprevious
trainingfromanacademyoranothertrainingprovider.
•Toallworkersgivennewjobassignmentsforwhichtraininghasnotpreviouslybeen
provided.
•Whenevernewsubstances,processes,proceduresorequipmentareintroducedto
theworkplaceandrepresentanewhazard.
•Wheneverthedepartmentismadeawareofaneworpreviouslyunrecognizedhazard.
•Tosupervisorstofamiliarizethemwiththesafetyandhealthhazardstowhichworkers
undertheirimmediatedirectionandcontrolmaybeexposed.
•Toallworkerswithrespecttohazardsthatarespecictoeachemployee'sjob
assignment.
•Anexplanationofthedepartment'sIIPP ,emergencyactionplanandreprevention
plan;measuresforreportinganyunsafeconditions,workpracticesandinjuries;and
informingasupervisorwhenadditionalinstructionisneeded.
•Theuseofappropriateclothing,includinggloves,footwearandpersonalprotective
equipment.
•Informationaboutchemicalhazardstowhichemployeescouldbeexposed.
•Theavailabilityoftoilet,hand-washinganddrinking-waterfacilities.
•Provisionsformedicalservicesandrstaid,includingemergencyprocedures.
•Stepstopreventheatillness(8CCR§3395).
388.9RECORDKEEPING
TheAdministrativeServicesSupervisorwilldothefollowingtoimplementandmaintainIIPP
records:
(a)MakeavailabletheIdentiedHazardsandCorrectionRecordFormtodocument
inspections,anyunsafeconditionorworkpractice,andactionstakentocorrect
unsafeconditionsandworkpractices.
(b)MakeavailabletheInvestigation/CorrectiveActionReport
(http://www.dir.ca.gov/DOSH/etools/09-031/InvestigationReport.pdf)todocument
individualincidentsoraccidents.
(c)DevelopaWorkerTrainingandInstructionFormtodocumentthesafetyandhealth
trainingofeachemployee.Thisformwillincludetheemployee'snameorother
identier,trainingdates,typeoftraining,andtrainingproviders.
(d)Retaininspectionrecordsandtrainingdocumentationforaminimumofoneyear.
388.10TRAININGSUBJECTS
TheAdministrativeServicesSupervisorshouldworkwiththeTrainingcoordinatortoensure
trainingisprovidedonthefollowingtopics:
•Driversafety
•Safeproceduresforhandling,cleaningand/orstoringweapons
•Goodhousekeepingandreprevention
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•Backexercises/stretchesandproperliftingtechniques
•Lock-out/tag-outprocedures
•Hazardousmaterials
•Buildingsearches
•Slipsandfalls
•Ergonomichazards,includingworkingonladdersorinastoopedposturefor
prolongedperiods
•Personalprotectiveequipment
•Respiratoryequipment
•Hazardouschemicalexposures
•Hazardcommunication
•Physicalhazards,suchasheat/coldstress,noise,andionizingandnon-ionizing
radiation
•Bloodbornepathogensandotherbiologicalhazards
•Otherjob-specichazards
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Chapter4-PatrolOperations
Policy
400
ElDoradoCountySheriff'sOfce
PolicyManual
PatrolFunction
400.1PURPOSEANDSCOPE
ThepurposeofthispolicyistodenethefunctionsofthepatrolunitoftheDepartmentto
ensureintra-departmentcooperationandinformationsharing.
400.1.1FUNCTION
Deputieswillgenerallypatrolinclearlymarkedvehicles,patrolassignedjurisdictionalareas
ofElDoradoCounty,respondtocallsforassistance,actasadeterrenttocrime,enforce
stateandlocallawsandrespondtoemergencies24hoursperdaysevendaysperweek.
Patrolwillgenerallyprovidethefollowingserviceswithinthelimitsofavailableresources:
(a)Patrolthatisdirectedatthepreventionofcriminalacts,trafcviolationsand
collisions,themaintenanceofpublicorder,andthediscoveryofhazardoussituations
orconditions
(b)Crimepreventionactivitiessuchasresidentialinspections,businessinspections,
communitypresentations,etc.
(c)Callsforservice,bothroutineandemergencyinnature
(d)Investigationofbothcriminalandnon-criminalacts
(e)Theapprehensionofcriminaloffenders
(f)CommunityOrientedPolicingandProblemSolvingactivitiessuchascitizenassists
andindividualcitizencontactsofapositivenature
(g)ThesharingofinformationbetweenthePatrolandotherdivisionwithinthe
Department,aswellasotheroutsidegovernmentalagencies
(h)Theapplicationofresourcestospecicproblemsorsituationswithinthecommunity,
whichmaybeimprovedorresolvedbyCommunityOrientedPolicingandproblem
solvingstrategies
(i)Trafcdirectionandcontrol
400.1.2TERRORISM
ItisthegoaloftheElDoradoCountySheriff'sOfcetomakeeveryreasonableeffortto
accuratelyandappropriatelygatherandreportanyinformationthatmayrelatetoeither
foreignordomesticterrorism.Deputiesshouldadviseasupervisorassoonaspracticable
ofanyactivitybelievedtobeterrorismrelatedandshoulddocumentsuchincidentswitha
writtenreportorFieldInterview(FI).Thesupervisorshouldensurethatallterrorismrelated
reportsandFIsareforwardedtotheDetectiveBureauSupervisorinatimelyfashion.
400.2PATROLINFORMATIONSHARINGPROCEDURES
Thefollowingguidelinesareintendedtodevelopandmaintainintra-departmentcooperation
andinformationowbetweenthevariousdivisionsoftheElDoradoCountySheriff'sOfce.
400.2.1CRIMEANALYSISUNIT
TheCrimeAnalysisUnit(CAU)willbethecentralunitforinformationexchange.Criminal
informationandintelligencereportscanbesubmittedtotheRecordsSectionfordistribution
toalldivisionswithintheDepartmentthroughdailyandspecialbulletins.
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400.2.2CRIMEREPORTS
Acrimereportmaybecompletedbyanypatroldeputywhoreceivescriminalinformation.
Thereportwillbeprocessedandforwardedtotheappropriatebureauforretentionor
follow-upinvestigation.
400.2.3PATROLBRIEFINGS
Patrolsupervisors,detectivesergeants,andspecialunitsergeantsareencouragedto
shareinformationasmuchaspossible.Allsupervisorsand/ordeputieswillbeprovidedan
opportunitytoshareinformationatthedailypatrolBriengsastimepermits.
400.2.4INFORMATIONCLIPBOARDS
Severalinformationclipboardswillbemaintainedinthebriengroomandwillbeavailable
forreviewbydeputiesfromalldivisionswithintheDepartment.Thesewillinclude,butnot
belimitedto,thepatrolcheckclipboard,thewantedpersonsclipboard,andthewritten
directiveclipboard.
400.3CROWDS,EVENTSANDGATHERINGS
Deputiesmayencountergatheringsofpeople,includingbutnotlimitedto,civil
demonstrations,civic,socialandbusinessevents,publicdisplays,paradesandsporting
events.Deputiesshouldmonitorsucheventsastimepermitsinanefforttokeepthe
peaceandprotectthesafetyandrightsofthosepresent.Apatrolsupervisorshouldbe
notiedwhenitbecomesreasonablyforeseeablethatsuchaneventmayrequireincreased
monitoring,contactorintervention.
Deputiesrespondingtoaneventorgatheringthatwarrantslawenforcementinvolvement
shouldcarefullybalancethespeechandassociationrightsofthosepresentwithapplicable
publicsafetyconcernsbeforetakingenforcementaction.Deputiesareencouragedto
contactorganizersorresponsiblepersonstoseekvoluntarycompliancethatmayaddress
relevantpublicsafety/orderconcerns.
Deputiesshouldconsiderenforcementofapplicablestateandlocallaws,suchasPenal
Code602.1(obstructingorintimidatingbusinessoperators),whentheactivityblocksthe
entranceoregressofafacilityorlocationandwhenvoluntarycompliancewiththelawis
notachieved.
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Policy
402
ElDoradoCountySheriff'sOfce
PolicyManual
Racial/BiasBasedProling
402.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sOfcestrivestoprovidelawenforcementtoourcommunity
withdueregardtotheracialandculturaldifferencesofthoseweserve.Itshalltherefore
bethepolicyandpracticeofthisdepartmenttoprovidelawenforcementservicesand
toenforcethelawequallyandfairlywithoutdiscriminationtowardanyindividual(s)or
groupbecauseoftheirrace,ethnicityornationality,religion,gender,sexualorientation,or
disability.
402.1.1DEFINITION
Denitionsrelatedtothispolicyinclude:
Racial-orbias-basedproling-Aninappropriaterelianceonfactorssuchasrace,
ethnicity,nationalorigin,religion,sex,sexualorientation,economicstatus,age,cultural
group,disabilityorafliationwithanyothersimilaridentiablegroupasafactorindeciding
whethertotakelawenforcementactionortoprovideservice.
402.2POLICY
Thepracticeofracial/biasbasedprolingisillegalandwillnotbetoleratedbythis
Department(PenalCode§13519.4(f)).
(a)Itistheresponsibilityofeverymemberofthisdepartmenttoprevent,report,and
respondappropriatelytocleardiscriminatoryorbiasedpractices.
(b)Everymemberofthisdepartmentengaginginanon-consensualdetentionshall
bepreparedtoarticulatesufcientreasonablesuspiciontojustifythedetention
independentoftheindividual'smembershipinaprotectedclass.
1.Totheextentthatwrittendocumentationwouldotherwisebecompleted(e.g.,
arrestreport,F.I.card,etc.),theinvolveddeputyshouldincludethosefacts
givingrisetothedeputy'sreasonablesuspicionorprobablecauseforthe
contact.
2.Nothinginthispolicyshallrequireanydeputytopreparedocumentationofa
contactthatwouldnototherwiseinvolvesuchreporting.
3.Whilethepracticeofracialprolingisstrictlyprohibited,itisrecognizedthat
raceorethnicitymaybelegitimatelyconsideredbyadeputyincombination
withotherlegitimatefactorstoestablishreasonablesuspicionorprobablecause
(e.g.,suspectdescriptionislimitedtoaspecicraceorgroup).
TheElDoradoCountySheriff'sOfcewillinvestigateallcomplaintsofallegedracial/bias
basedprolingcomplaintsagainstitsmembers.Employeesfoundtobeinviolationofthis
policyaresubjecttodisciplineinaccordancewiththisdepartment'sdisciplinarypolicy.
402.3MEMBERRESPONSIBILITY
Everymemberofthisdepartmentshallperformhis/herdutiesinafairandobjectivemanner
andisresponsibleforpromptlyreportinganyknowninstancesofracial-orbias-based
prolingtoasupervisor.
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402.3.1REASONFORDETENTION
Deputiesdetainingapersonshallbepreparedtoarticulatesufcientreasonablesuspicion
tojustifyadetention,independentoftheindividual'smembershipinaprotectedclass.
Totheextentthatwrittendocumentationwouldotherwisebecompleted(e.g.,arrestreport,
FieldInterview(FI)card),theinvolveddeputyshouldincludethosefactsgivingrisetothe
deputy'sreasonablesuspicionorprobablecauseforthedetention,asapplicable.
Nothinginthispolicyshallrequireanydeputytodocumentacontactthatwouldnot
otherwiserequirereporting.
402.4SUPERVISORRESPONSIBILITY
Supervisorsshallmonitorthoseindividualsundertheircommandforanybehaviorthatmay
conictwiththepurposeofthispolicyandshallhandleanyallegedorobservedviolationof
thispolicyinaccordancewiththePersonnelComplaintsPolicy.
(a)Supervisorsshoulddiscussanyissueswiththeinvolveddeputyandhis/hersupervisor
inatimelymanner.
(b)SupervisorsshouldperiodicallyreviewMAVrecordings,MDCdataandanyother
availableresourceusedtodocumentcontactbetweendeputiesandthepublicto
ensurecompliancewiththepolicy.
1.Supervisorsshoulddocumenttheseperiodicreviews.
2.Recordingsthatcaptureapotentialinstanceofracial-orbias-basedproling
shouldbeappropriatelyretainedforadministrativeinvestigationpurposes.
(c)Supervisorsshallinitiateinvestigationsofanyactualorallegedviolationsofthispolicy.
(d)Supervisorsshouldensurethatnoretaliatoryactionistakenagainstanymemberof
thisdepartmentwhodisclosesinformationconcerningracial-orbias-basedproling.
402.5TRAINING
Trainingonracial-orbias-basedprolingandreviewofthispolicyshouldbeconductedas
directedbytheTrainingSection.
(a)AllswornmembersofthisdepartmentwillbescheduledtoattendPeaceOfcer
StandardsandTraining(POST)-approvedtrainingonthesubjectofracial-or
bias-basedproling.
(b)PendingparticipationinsuchPOST-approvedtrainingandatalltimes,allmembers
ofthisdepartmentareencouragedtofamiliarizethemselveswithandconsiderracial
andculturaldifferencesamongmembersofthiscommunity.
(c)Eachswornmemberofthisdepartmentwhoreceivedinitialracial-orbias-based
prolingtrainingwillthereafterberequiredtocompleteanapprovedrefreshercourse
everyveyears,orsoonerifdeemednecessary,inordertokeepcurrentwith
changingracialandculturaltrends(PenalCode§13519.4(i)).
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406
ElDoradoCountySheriff'sOfce
PolicyManual
CrimeAndDisasterSceneIntegrity
406.1PURPOSEANDSCOPE
Theprotectionandintegrityofacrimesceneisoftheutmostimportanceforthesuccessful
apprehensionofcriminalsandsuccessfulprosecution.Theintegrityofadisasterscene
isequallyascriticalfortheprotectionoflifeandpropertyandinvestigationbyproper
authorities.
406.2CRIMESCENERESPONSIBILITY
Therstdeputyatthesceneofacrimeormajorincidentisgenerallyresponsiblefortaking
reasonableeffortstopreservethescene.Deputiesshallalsoconsiderofcersafetyand
publicsafety,includingreasonableeffortstorendermedicalaidtoanyobviouslyinjured
parties.Onceandeputyhasassumedorbeenassignedtomaintaintheintegrityofthe
crime/disasterscene,thedeputyshallcontinuetodosountilhe/sheisrelievedbya
supervisor.
406.2.1FIRSTRESPONDERCONSIDERATIONS
Thefollowinglistgenerallydescribesthefunctionswhichtherstrespondershould
reasonablyattempttotakeatacrimeordisasterscene.Thislistisnotintendedtobe
all-inclusive,isnotnecessarilyinorderandmaybealteredaccordingtothedemands
ofeachsituation,theavailabilityofresources,capacityofpersonnelandtotalityofeach
circumstance:
(a)Ensurenosuspectsarestillinthearea.
(b)Broadcastemergencyinformation,includingallrequestsforadditionalassistance.
(c)Providerstaidtoinjuredpartiesifitcanbedonesafely.
(d)Evacuatethelocationasrequired.
(e)Securetheinnerandouterperimeterifneeded.
(f)Protectitemsofapparentevidentiaryvalue.
(g)Identifypotentialwitnesses.
(h)Startachronologicallognotingcriticaltimesandpersonnelallowedaccess.
406.2.2EXECUTIONOFHEALTHORDERS
Anyswornmemberofthisdepartmentisauthorizedtoenforceallordersofthelocalhealth
ofcerthathavebeenissuedforthepurposeofpreventingthespreadofanycontagious,
infectiousorcommunicabledisease(HealthandSafetyCode§120155).
406.3SEARCHESATCRIMEORDISASTERSCENES
Deputiesarrivingatcrimeordisasterscenesareoftenfacedwiththeimmediateneedto
searchforandrenderaidtovictimsanddetermineifsuspectsarepresentandcontinueto
poseathreat.Oncedeputiesaresatisedthatnoadditionalsuspectsarepresentand/or
therearenoinjuredpersonstobetreated,thoseexigentcircumstanceswilllikelynolonger
exist.Deputiesshouldthereaftersecurethesceneandconductnofurthersearchuntil
properauthorityforthesearchisobtained.
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406.3.1CONSENT
Deputiesshouldseekconsenttosearchfromauthorizedindividualswherepossible.When
seekingconsentdeputiesshouldaudiorecordorcompleteaconsenttosearchformand
havetheauthorizedindividualsigntheform.However,inthecaseofseriouscrimesor
majorinvestigations,itmaybeprudenttoobtainasearchwarrant.Consentmaybesought
evenincaseswhereasearchwarranthasbeengranted.
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Policy
408
ElDoradoCountySheriff'sOfce
PolicyManual
CrisisResponseUnit
408.1PURPOSEANDSCOPE
TheCrisisResponseUnit(CRU)iscomprisedofthreespecializedteams:theCrisis
NegotiationT eam(CNT),theBombSquad,andtheSpecialWeaponsandTacticsTeam
(SWAT).Theunithasbeenestablishedtoprovidespecializedsupportinhandlingcritical
eldoperationswhereintensenegotiationsand/orspecialtacticaldeploymentmethods
beyondthecapacityofeldofcersappeartobenecessary.Thispolicyiswrittento
complywiththeguidelinesestablishedintheAttorneyGeneral'sCommissiononSpecial
WeaponsandTacticsReport(September2002)andthePOST2005SWATOperational
GuidelinesandStandardizedTrainingRecommendations(PenalCode§13514.1).
408.1.1OPERATIONALANDADMINISTRATIVEPOLICY
ThePolicyManualsectionspertainingtotheCrisisResponseUnitaredividedinto
AdministrativeandOperationalPolicyandProcedures.Sincesituationsthatnecessitate
theneedforsuchalawenforcementresponsevarygreatlyfromincidenttoincidentand
sucheventsoftendemandon-the-sceneevaluation,theOperationalPolicyoutlinedinthis
manualsectionservesasaguidelinetodepartmentpersonnelallowingforappropriateon
scenedecisionmakingasrequired.TheAdministrativeProcedures,however,aremore
restrictiveandfewexceptionsshouldbetaken.
408.1.2SWATTEAMDEFINED
ASWATteamisadesignatedunitoflawenforcementofcersthatisspecicallytrainedand
equippedtoworkasacoordinatedteamtoresolvecriticalincidentsthataresohazardous,
complex,orunusualthattheymayexceedthecapabilitiesofrstrespondersorinvestigative
unitsincluding,butnotlimitedto,hostagetaking,barricadedsuspects,snipers,terrorist
actsandotherhigh-riskincidents.Asamatterofdepartmentpolicy,suchaunitmayalso
beusedtoservehigh-riskwarrants,bothsearchandarrest,wherepublicandofcersafety
issueswarranttheuseofsuchaunit.
408.2POLICY
ItshallbethepolicyofthisdepartmenttomaintainaSWATteamandtoprovidethe
equipment,manpower,andtrainingnecessarytomaintainaSWATteam.TheSWATteam
shoulddevelopsufcientresourcestoperformthreebasicoperationalfunctions:
(a)CommandandControl
(b)Containment
(c)Entry/Apprehension/Rescue
Itisunderstooditisdifculttocategorizespeciccapabilitiesforcriticalincidents.Training
needsmayvarybasedontheexperienceleveloftheteampersonnel,teamadministrators
andpotentialincidentcommanders.Nothinginthispolicyshallprohibitindividualteams
fromrespondingtoasituationthatexceedstheirtraininglevelsduetotheexigencyofthe
circumstances.Thepreservationofinnocenthumanlifeisparamount.
408.2.1OPERATIONALPROCEDURES
Thisdepartmentshalldevelopaseparatewrittensetofoperationalproceduresin
accordancewiththedeterminationoftheirlevelofcapability,usingsoundriskreduction
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practices.TheoperationalproceduresshouldbepatternedaftertheNationalTactical
OfcersAssociationSuggestedSWATBestPractices.Becausesuchproceduresare
specictoCRUmembersandwilloutlinetacticalandofcersafetyissues,theyarenot
includedwithinthispolicy.Theoperationalprocedureswillbekeptattheunitlevel.
408.3TRAININGNEEDSASSESSMENT
TheSWAT/CRUCommandershallconductanannualSWATTrainingneedsassessment
toensurethattrainingisconductedwithinteamcapabilitiesanddepartmentpolicy.
408.3.1INITIALTRAINING
SWATteamoperatorsandSWATsupervisors/teamleadersshouldnotbedeployeduntil
successfulcompletionofthePOST-certiedBasicSWATCourseoritsequivalent.
(a)Toavoidunnecessaryorredundanttraining,previousSWATBasictraining
completedbymembersmaybeconsideredequivalentwhenthehoursandcontent
(topics)meetorexceeddepartmentrequirementsorPOSTstandardizedtraining
recommendations.
408.3.2UPDATEDTRAINING
SWATteamoperatorsandSWATsupervisors/teamleadersshouldcompleteupdateor
refreshertrainingascertiedbyPOST ,oritsequivalent,every24months.
408.3.3SUPERVISIONANDMANAGEMENTTRAINING
Commandandexecutivepersonnelareencouragedtoattendtrainingformanagingthe
SWATfunctionattheorganizationalleveltoensurepersonnelwhoprovideactiveoversight
atthesceneofSWAToperationsunderstandthepurposeandcapabilitiesoftheteams.
Commandpersonnelwhomayassumeincidentcommandresponsibilitiesshouldattend
SWATorCriticalIncidentCommandercourseoritsequivalent.SWATcommandpersonnel
shouldattendaPOST-certiedSWATcommanderortacticalcommandercourse,orits
equivalent.
408.3.4SWATONGOINGTRAINING
SWATteamtrainingwillbecoordinatedbytheSWATteamSergeant,consistentwiththe
denedmissioncapabilities.
408.3.5TRAININGSAFETY
Useofadesignatedsafetyofcershouldbeconsideredforalltacticaltraining.
408.3.6SCENARIOBASEDTRAINING
TheSWATteamshouldparticipateinscenario-basedtrainingthatsimulatesthetactical
operationalenvironment.Suchtrainingisanestablishedmethodofimprovingperformance
duringanactualdeployment.
408.3.7TRAININGDOCUMENTATION
IndividualandteamtrainingshallbedocumentedandrecordsmaintainedbytheTeam
Sergeant.AseparateagencySWATtrainingleshallbemaintainedwithdocumentation
andrecordsofallteamtraining.
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408.4UNIFORMS,EQUIPMENT ,ANDFIREARMS
408.4.1UNIFORMS
TheSWATteamfromthisagencyshouldwearuniformsthatclearlyidentifyteammembers
aslawenforcementofcers.Itisrecognizedthatcertaintacticalconditionsmayrequire
covertmovement.Attiremaybeselectedappropriatetothespecicmission.
408.4.2EQUIPMENT
TheSWATteamfromthisagencyshouldbeadequatelyequippedtomeetthespecic
mission(s)identiedbytheagency.
408.4.3FIREARMS
WeaponsandequipmentusedbySWAT ,thespecializedunits,andthesupporting
resourcesshouldbeagency-issuedorapproved,includinganymodications,additions,
orattachments.
408.5MANAGEMENT/SUPERVISIONOFCRISISRESPONSEUNIT
TheCRULieutenantshallbeselectedbytheSheriffuponrecommendationofstaff.
408.5.1PRIMARYUNITMANAGER
UnderthedirectionoftheSheriff,throughtheOperationsDivisionCommander,theCrisis
ResponseUnitshallbemanagedbytheCRULieutenant.
408.5.2TEAMSUPERVISORS
TheNegotiationT eamandeachSpecialWeaponsandTacticsTeamwillbesupervisedby
asergeant.
TheteamsupervisorsshallbeselectedbytheSheriffuponspecicrecommendationby
staffandtheCRULieutenant.
ThefollowingrepresentthesupervisorresponsibilitiesfortheCrisisResponseUnit.
(a)TheNegotiationTeamsupervisor'sprimaryresponsibilityistosupervisethe
operationsoftheNegotiationTeamwhichwillincludedeployment,training,rstline
participation,andotherdutiesasdirectedbytheCRULieutenant.
(b)TheSpecialWeaponsandTacticsTeamsupervisor'sprimaryresponsibilityisto
supervisetheoperationsoftheSWATTeam,whichwillincludedeployment,training,
rstlineparticipation,andotherdutiesasdirectedbytheCRULieutenant.
408.6CRISISNEGOTIATIONTEAMADMINISTRATIVEPROCEDURES
TheCrisisNegotiationTeamhasbeenestablishedtoprovideskilledverbalcommunicators
whomaybeutilizedtoattempttode-escalateandeffectsurrenderincriticalsituationswhere
suspectshavetakenhostages,barricadedthemselves,orhavesuicidaltendencies.
ThefollowingproceduresserveasdirectivesfortheadministrativeoperationoftheCrisis
NegotiationTeam.
408.6.1TRAININGOFNEGOTIATORS
ThosedeputiesselectedasmembersoftheNegotiationTeamshouldattendtheBasic
NegotiatorsCourseasapprovedbytheCommissiononPeaceOfcerStandardsand
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Training(POST)priortoprimaryuseinanactualcrisissituation.Untraineddeputiesmay
beusedinasupportortrainingcapacity.Additionaltrainingwillbecoordinatedbythe
teamsupervisor.
Aminimumofonetrainingdayperquarterwillberequiredtoprovidetheopportunityforrole
playingandsituationaltrainingnecessarytomaintainproperskills.Thiswillbecoordinated
bytheteamsupervisor.
Continualevaluationofateammember'sperformanceandefciencyasitrelatestothe
positiveoperationoftheunitshallbeconductedbytheteamsupervisor.Performanceand
efciencylevels,establishedbytheteamsupervisor,willbemetandmaintainedbyallteam
members.AnymemberoftheNegotiationTeamwhoperformsorfunctionsatalevelless
thansatisfactoryshallbesubjecttodismissalfromtheunit.
408.7SWATTEAMADMINISTRATIVEPROCEDURES
TheSpecialWeaponsandT actics(SWAT)Teamwasestablishedtoprovideaskilledand
trainedteamwhichmaybedeployedduringeventsrequiringspecializedtacticsinsuch
situationsascaseswheresuspectshavetakenhostagesand/orbarricadedthemselvesas
wellasprolongedorpredictablesituationsinwhichpersonsarmedorsuspectedofbeing
armedposeadangertothemselvesorothers.
ThefollowingproceduresserveasdirectivesfortheadministrativeoperationoftheSpecial
WeaponsandTacticsTeam.
408.7.1TEAMEVALUATION
Continualevaluationofateammember'sperformanceandefciencyasitrelatestothe
positiveoperationoftheunitshallbeconductedbytheTeamSergeant.Theperformance
andefciencylevel,asestablishedbytheteamsupervisor,willbemetandmaintainedby
allSWATTeammembers.AnymemberoftheSWATTeamwhoperformsorfunctionsata
levellessthansatisfactoryshallbesubjecttodismissalfromtheteam.
408.8OPERATIONGUIDELINESFORCRISISRESPONSEUNIT
Thefollowingproceduresserveasguidelinesfortheoperationaldeploymentofthe
CrisisResponseUnit.Generally,theSpecialWeaponsandTacticsTeamandtheCrisis
NegotiationT eamwillbeactivatedtogether.Itisrecognized,however,thatatacticalteam
maybeusedinasituationnotrequiringthephysicalpresenceoftheCrisisNegotiation
Teamsuchaswarrantserviceoperations.ThisshallbeatthediscretionoftheCRUchain
ofcommand.
408.8.1ON-SCENEDETERMINATION
ThesupervisorinchargeonthesceneofaparticulareventwillassesswhethertheCrisis
ResponseUnitistorespondtothescene.UponnaldeterminationbytheShiftSergeant,
he/shewillnotifytheLieutenant,OperationsDivisionCommander,Undersheriff,orthe
Sheriff,asavailable.
408.8.2APPROPRIATESITUATIONSFORUSEOFCRISISRESPONSEUNIT
ThefollowingareexamplesofincidentswhichmayresultintheactivationoftheCrisis
ResponseUnit:
(a)Barricadedsuspectswhorefuseanordertosurrender.
(b)Incidentswherehostagesaretaken.
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(c)Certainexceptionalcasesofsuicidethreats.
(d)Arrestsofdangerouspersons.
(e)Anysituationthatcouldenhancetheabilitytopreservelife,maintainsocialorder,and
ensuretheprotectionofproperty.
408.8.3OUTSIDEAGENCYREQUESTS
Requestsbyeldpersonnelforassistancefromoutsideagencycrisisunitsmustbe
approvedbytheCRULieutenant.DeploymentoftheElDoradoCountySheriff'sOfce
CrisisResponseUnitinresponsetorequestsbyotheragenciesmustbeauthorizedbya
DivisionCommander,UndersheriffortheSheriff,asavailable.
408.8.4MULTI-JURISDICTIONALSWATOPERATIONS
TheSWATteam,includingrelevantspecializedunitsandsupportingresources,
shoulddevelopprotocols,agreements,MOU's,orworkingrelationshipstosupport
multi-jurisdictionalorregionalresponses.
(a)Ifitisanticipatedthatmulti-jurisdictionalSWAToperationswillregularlybe
conducted;SWATmulti-agencyandmulti-disciplinaryjointtrainingexercisesare
encouraged.
(b)MembersoftheElDoradoCountySheriff'sOfceSWATteamshalloperateunder
thepolicies,proceduresandcommandoftheElDoradoCountySheriff'sOfce
whenworkinginamulti-agencysituation.
408.8.5MOBILIZATIONOFCRISISRESPONSEUNIT
TheOn-ScenesupervisorshallmakearequesttotheTeamSergeantfortheCrisis
ResponseUnit.TheT eamSergeantshallthennotifytheCRUlieutenant.Acurrent
mobilizationlistshallbemaintainedintheShiftSergeant'sofcebytheTeamSergeant.
TheCRULieutenantwillthennotifytheOperationsDivisionCommanderassoonas
practical.
TheShiftSergeantshouldadvisetheCRUorSWATteamsupervisorwithasmuchofthe
followinginformationwhichisavailableatthetime:
(a)Thenumberofsuspects,knownweaponsandresources.
(b)Ifthesuspectisincontrolofhostages.
(c)Ifthesuspectisbarricaded.
(d)Thetypeofcrimeinvolved.
(e)Ifthesuspecthasthreatenedorattemptedsuicide.
(f)Thelocationofthecommandpostandasafeapproachtoit.
(g)Theextentofanyperimeterandthenumberofdeputiesinvolved.
(h)Anyotherimportantfactscriticaltotheimmediatesituationandwhetherthesuspect
hasrefusedanordertosurrender.
TheCRULieutenantorSWATteamsupervisorshalldeterminetheappropriatelevelof
response,andinitiatethecalloutorresponseproceduresandnotifytheOperationsDivision
Commander,Undersheriff,ortheSheriff,asavailable."
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408.8.6FIELDUNITRESPONSIBILITIES
WhilewaitingfortheCrisisResponseUnit,eldpersonnelshould,ifsafe,practicaland
sufcientresourcesexist:
(a)Establishaninnerandouterperimeter.
(b)Establishacommandpostoutsideoftheinnerperimeter.
(c)Establishanarrest/responseteam.Theteamactionsmayinclude:
1.Securinganysubjectorsuspectwhomaysurrender.
2.Takingactiontomitigateadeadlythreatorbehavior.
(d)Evacuateanyinjuredpersonsorcitizensinthezoneofdanger.
(e)Attempttoestablishpreliminarycommunicationwiththesuspect.OncetheCRUhas
arrived,allnegotiationsshouldbetransitionedtoallowthenegotiatorsandSWATtime
tosetup.
(f)BepreparedtobrieftheCRULieutenantonthesituation.
(g)Planfor,andstage,anticipatedresources.
408.8.7ON-SCENECOMMANDRESPONSIBILITIES
UponarrivaloftheCrisisResponseUnitatthescene,theIncidentCommandershallbrief
theCRULieutenantandteamsupervisorsaboutthesituation.Uponreview,itwillbethe
IncidentCommander'sdecision,withinputfromtheCRULieutenant,whethertodeploy
theCrisisResponseUnit.OncetheIncidentCommanderauthorizesdeployment,the
CRULieutenantwillberesponsibleforthetacticalportionoftheoperation.TheIncident
Commandershallcontinuesupervisionofthecommandpostoperation,outerperimeter
security,andsupportfortheCrisisResponseUnit.TheIncidentCommanderandtheCRU
Lieutenant(orhisorherdesignee)shallmaintaincommunicationsatalltimes.
408.8.8COMMUNICATIONWITHCRISISRESPONSEUNITPERSONNEL
Allofthosepersonswhoarenon-CrisisResponseUnitpersonnelshouldrefrainfrom
anynon-emergencycontactorinterferencewithanymemberoftheunitduringactive
negotiations.Operationsrequiretheutmostinconcentrationbyinvolvedpersonneland,
asaresult,nooneshouldinterruptorcommunicatewithCrisisTeampersonneldirectly.
Allnon-emergencycommunicationsshallbechanneledthroughtheNegotiationTeam
Sergeantorhisorherdesignee.
408.9SWATDEPLOYMENTMATRIX
Pointtotalof17oraboveauthorizesdeploymentofSWATteam.
Checkonlyoneblockineachofthesevencategories.Theblockcheckedshouldbethe
highestblockthatisapplicabletothesubjectorthelocation.
POINTSFACTSSCORE
0
Searchisforevidenceor
propertycrimes.
1
Searchisfordrugs.
2
Searchisforevidenceof
crimeagainstperson.
0
Arrestisforpropertycrimes.
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2
Arrestifforcrimeagainst
person.
3
Arrestisfordrug
possession/distribution
0
Subjecthaspropertycrime
historyonly
1
Subjecthashistoryofcrime
againstpersons.
2
Subjecthasmadestatements
regardingresisting.
3
Subjecthashistoryofdrug
arrest/involvement.
4
Subjecthasviolentcriminal
historyor2ormoreFelony
Strikes.
10
Subjecthasused
rearms/explosivesduringa
crime.
0
Servicedoesnotrequire
forcedentry.
1
Servicerequiresminimal
forcedentry.
3
Servicerequiresuseofram
orsledgehammer.
10
Locationisfortied,or
guardedrequiringspecial
approach/breach.
0
Availabilityofweaponsisnot
known.
2
Firearmsarereadilyavailable
atlocation.
4
Subject(s)atlocationare
suspectedofcarrying
rearms.
6
Subject(s)atlocationare
alwaysarmed.
0
Subject(s)atlocationarenot
knowntobecombativeor
resistive.
8
Subject(s)atlocationhave
ahistoryofassaultingor
resistingofcers.
0
Noknownorsuspectedgang
afliation.
2
Subjectisasuspectedgang
memberorafliate.
4
Subjectisaknownor
validatedgangmember.
Totalnumberofpoints:
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408.9.1PENALCODESECTION633.8
Asoutlinedinthebelowlistedpenalcodesection633.8TheElDoradoCountySheriff's
OfcewillmaintainalistofqualiedpersonnelinconjunctionwiththeElDoradoCounty
DistrictAttorney'sOfceforthepurposesofcompliancewithStateLaw.
PC§633.8.LegislativeIntent;UseofElectronicAmplifyingorRecordingDevicebyPeace
OfcerDuringEmergencySituationThatInvolvesTakingofaHostage;Denitions
(a)ItistheintentoftheLegislatureinenactingthissectiontoprovidelawenforcement
withtheabilitytouseelectronicamplifyingorrecordingdevicestoeavesdroponand
recordtheotherwisecondentialoralcommunicationsofindividualswithinalocation
whenrespondingtoanemergencysituationthatinvolvesthetakingofahostageor
thebarricadingofalocation.ItistheintentoftheLegislaturethateavesdroppingon
oralcommunicationspursuanttothissectioncomplywithparagraph(7)ofSection
2518ofTitle18oftheUnitedStatesCode.
(b)Notwithstandingtheprovisionsofthischapter,andinaccordancewithfederallaw,a
designatedpeaceofcerdescribedinsubdivision(c)mayuse,orauthorizetheuseof,
anelectronicamplifyingorrecordingdevicetoeavesdroponorrecord,orboth,any
oralcommunicationwithinaparticularlocationinresponsetoanemergencysituation
involvingthetakingofahostageorhostagesorthebarricadingofalocationifallof
thefollowingconditionsaresatised:
1.Theofcerreasonablydeterminesthatanemergencysituationexistsinvolving
theimmediatedangerofdeathorseriousphysicalinjurytoanyperson,within
themeaningofSection2518(7)(a)(i)ofTitle18oftheUnitedStatesCode.
2.Theofcerreasonablydeterminesthattheemergencysituationrequiresthat
theeavesdroppingonoralcommunicationoccurimmediately.
3.TherearegroundsuponwhichanordercouldbeobtainedpursuanttoSection
2516(2)ofTitle18oftheUnitedStatesCodeinregardtotheoffenses
enumeratedtherein.
(c)Onlyapeaceofcerwhohasbeendesignatedbyeitheradistrictattorneyinthe
countywheretheemergencyexists,orbytheAttorneyGeneraltomakethenecessary
determinationspursuanttoparagraphs(1),(2),and(3)ofsubdivision(b)maymake
thosedeterminationsforpurposesofthissection.
(d)Ifthedeterminationismadebyadesignatedpeaceofcerdescribedinsubdivision
(c)thatanemergencysituationexists,apeaceofcershallnotberequiredtoknock
andannouncehisorherpresencebeforeentering,installing,andusinganyelectronic
amplifyingorrecordingdevices.
(e)Ifthedeterminationismadebyadesignatedpeaceofcerdescribedinsubdivision(c)
thatanemergencysituationexistsandaneavesdroppingdevicehasbeendeployed,
anapplicationforanorderapprovingtheeavesdroppingshallbemadewithin48
hoursofthebeginningoftheeavesdroppingandshallcomplywiththerequirements
ofSection629.50.Acourtmaygrantanapplicationauthorizingtheuseofelectronic
amplifyingorrecordingdevicestoeavesdroponandrecordotherwisecondential
oralcommunicationsinbarricadeorhostagesituationswherethereisprobablecause
tobelievethatanindividualiscommitting,hascommitted,orisabouttocommitan
offenselistedinSection2516(2)ofTitle18oftheUnitedStatesCode.
(f)Thecontentsofanyoralcommunicationsoverheardpursuanttothissectionshallbe
recordedontapeorothercomparabledevice.Therecordingofthecontentsshallbe
donesoastoprotecttherecordingfromeditingorotheralterations.
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(g)Forpurposesofthissection,a"barricading"occurswhenapersonrefusestocome
outfromacoveredorenclosedposition.Barricadingalsooccurswhenapersonis
heldagainsthisorherwillandthecaptorhasnotmadeademand.
(h)Forpurposesofthissection,a"hostagesituation"occurswhenapersonisheld
againsthisorherwillandthecaptorhasmadeademand.
(i)Ajudgeshallnotgrantanapplicationmadepursuanttothissectioninanticipation
thatanemergencysituationwillarise.Ajudgeshallgrantanapplicationauthorizing
theuseofelectronicamplifyingorrecordingdevicestoeavesdroponandrecord
otherwisecondentialoralcommunicationsinbarricadeorhostagesituationswhere
thereisprobablecausetobelievethatanindividualiscommitting,hascommitted,or
isabouttocommitanoffenselistedinSection2516(2)ofTitle18oftheUnitedStates
Code,andonlyifthepeaceofcerhasfullycompliedwiththerequirementsofthis
section.Ifanapplicationisgrantedpursuanttothissection,aninventoryshallbe
servedpursuanttoSection629.68.
(j)Thissectiondoesnotrequirethatapeaceofcerdesignatedpursuanttosubdivision
(c)undergotrainingpursuanttoSection629.94.
(k)Apeaceofcerwhohasbeendesignatedpursuanttosubdivision(c)tousean
eavesdroppingdeviceshallceaseuseofthedeviceupontheterminationofthe
barricadeorhostagesituation,oruponthedenialbyajudgeofanapplicationforan
ordertoapprovetheeavesdropping,whicheverisearlier.
(l)Nothinginthissectionshallbedeemedtoaffecttheadmissibilityorinadmissabilityof
evidence.
(AddedbyStats.2010,AB2210,Ch.380,Sec.1.EfectiveJanuary1,2011.)
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Policy
410
ElDoradoCountySheriff'sOfce
PolicyManual
Ride-AlongPolicy
410.1PURPOSEANDSCOPE
ThepurposeoftheElDoradoCountySheriff'sOfceRide-alongprogramistoencourage
communityinvolvementinLawEnforcementandtoeducatethepublicbyopeningupthe
linesofcommunicationwithinthecommunity.Theride-alongprogrampromotesabetter
understandingofthechallenges,riskandrewardsoftheDeputy'sroleinthecommunity.
410.1.1ELIGIBILITY
TheRide-alongProgramisavailableonmostdaysoftheweek,withcertainexceptionsas
determinedbythePatrolLieutenant.
(a)Applicantsmustbe18yearsofage(141/2forSheriffsExplorers)orolderatthetime
theapplicationissubmitted.Applicants16yearsofageoroldermayapplyunder
thefollowingguidelines.TheapplicantmustbecurrentlyenrolledinaRegional
OccupationalProgramorsimilarprogramthatemphasizedlawenforcement.The
applicantwillneedarecommendationfromtheprogramsfacilitatorandasigned
waiverfromtheirparentorguardian.Allapplicationsshallbeevaluatedforapproval
bytheWatchCommanderorAppointee.Allapplicationsshallbeevaluatedfor
approvalbytheWatchCommanderorAppointee.
(b)Applicantsmustnotcurrentlybeunderadrivers'licensesuspensionorrevocation
fromtheDepartmentofMotorVehicles.
(c)Applicantsmustnothaveoutstandingwarrantsfortheirarrest.
(d)Applicantsshallbefreeofanyrecentmajororhabitualviolationsofthelaw,including
drugusageorotheractivitiesorassociationsthatwouldbeconsideredcontraryto
lawenforcementethicsorcompromiselawenforcementoperations.
(e)Applicantsmustbeofgoodmoralcharacter.
(f)Applicantsmustbeabletoeffectivelycommunicatewithdeputies,dispatch,andother
lawenforcementpersonneltounderstanddispatchordeputyinstructionsandtouse
theradiotosummonassistanceinanemergencysituation.
(g)Applicantswithmedicalconditionsthatmaymanifestthemselvesorpossiblybe
affectedbyaride-alongwillberequiredtosubmitwrittenconsentfromamedical
doctor.Thisrequirementisintendedtoensurethatallparticipantsareableto
adequatelyassistinemergencysituationsbyperformingneededfunctions,suchas
quicklyexitingthevehicle,running,layingatontheground,andusingthepatrol
vehicleradiowithoutcompromisingthesafetyorlawenforcementmissionofthe
deputy.
(h)AnyApplicantknowntobeundertheinuenceofalcoholormedicationsthatmay
impairjudgmentorsafetyshallnotbeacceptedforaride-along.
(i)PreferenceforschedulingwillbegiventotheresidentsofElDoradoCounty.
410.2PROCEDURETOREQUESTARIDE-ALONG
Requestsforapplicationsorinformationrelativetotheprogramshouldbedirectedtohe
CommunityServicesOfcerassignedtothePatrolServicesDivision,whoshallcoordinate
withtheDivisionCommanderordesignee.
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(a)SheriffsExplorersshallhaveaRide-alongwaiverformpre-authorizedbytheExplorer
Coordinator,priortorequestingaRide-along.
(b)TheapplicantshallbenotiedbythePatrolServicesLieutenant,schedulingsergeant,
ordesignee,ofthedateandtimescheduledfortheirparticipation.
410.2.1PROGRAMREQUIREMENTS
AneffortwillbemadetoensurethatnomorethanonecitizenwillparticipateinaRide-along
duringanygiventimeperiod.Normally,nomorethanoneRide-alongwillbeallowedinthe
deputy'svehicleatagiventime.
410.2.2SUITABLEATTIRE
Anypersonapprovedtoridealongisrequiredtobesuitablydressedincollaredshirt,blouse
orjacket,slacksandshoes.Sandals,T-shirts,tanktops,shortsandrippedortornblue
jeansarenotpermitted.Hatsandballcapswillnotbeworninthesheriff'svehicle.The
ShiftSergeantoreldsupervisormayrefusearidealongtoanyonenotproperlydressed.
410.2.3PEACEOFFICERRIDE-ALONGS
Off-dutymembersofthisdepartmentoranyotherlawenforcementagencywillnotbe
permittedtoride-alongwithon-dutydeputieswithouttheexpressedconsentoftheShift
Sergeant.Intheeventthatsucharide-alongispermitted,theoff-dutyemployeeshallnot
beconsideredon-dutyandshallnotrepresentthemselvesasapeaceofcerorparticipate
inanylawenforcementactivityexceptasemergencycircumstancesmayrequire.
410.2.4RIDE-ALONGCRIMINALHISTORYCHECK
AllRide-alongapplicantsaresubjecttoacriminalhistorycheck.Thecriminalhistorycheck
mayincludealocalrecordscheckandaDepartmentofJusticeAutomatedCriminalHistory
SystemcheckthroughCLETSpriortotheirapprovalasaride-alongwithalawenforcement
ofcer(providedthattheride-alongisnotanemployeeoftheElDoradoCountySheriff's
Ofce)(CLETSPolicies,PracticesandProceduresManual
§1.6.1.D.3.).
410.3DEPUTY'SRESPONSIBILITY
Thedeputyshalladvisethedispatcherthataride-alongispresentinthevehiclebefore
goingintoservice.Deputiesshallconsiderthesafetyoftheride-alongatalltimes.
Deputiesshouldusesounddiscretionwhenencounteringapotentiallydangeroussituation,
andiffeasible,lettheparticipantoutofthevehicleinawell-lightedplaceofsafety.The
dispatcherwillbeadvisedofthesituationandassoonaspracticalhaveanothersheriff's
unitrespondtopickuptheparticipantatthatlocation.Theride-alongmaybecontinued
orterminatedatthistime.TheAdministrativeSergeantisresponsibleformaintainingand
schedulingride-alongs.Uponcompletionoftheride-along,theRide-alongwaiverform
shallbereturnedtotheAdministrativeSergeantwithanycommentswhichmaybeoffered
bythedeputy.
410.4CONTROLOFRIDE-ALONG
Theassignedemployeeshallmaintaincontrolovertheride-alongatalltimesandinstruct
him/herintheconditionsthatnecessarilylimittheirparticipation.Theseinstructionsshould
include:
(a)Theride-alongwillfollowthedirectionsofthedeputy
(b)Theride-alongwillnotbecomeinvolvedinanyinvestigation,handlingofevidence,
discussionswithvictimsorsuspects,orhandlinganysheriff'sequipment
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(c)Theride-alongmayterminatetherideatanytimeandthedeputymayreturnthe
observertotheirhomeortothestationiftheride-alonginterfereswiththeperformance
ofthedeputy'sduties
(d)Ride-alongsmaybeallowedtocontinueridingduringthetransportationandbooking
processprovidedthisdoesnotjeopardizetheirsafety
(e)Deputieswillnotallowanyride-alongstobepresentinanyresidencesorsituations
thatwouldjeopardizetheirsafetyorcauseunduestressorembarrassmenttoavictim
oranyothercitizen
(f)Undernocircumstanceshallacivilianridealongbepermittedtoenteraprivate
residencewithadeputywithouttheexpressedconsentoftheresidentorother
authorizedperson
410.5HOSTDEPUTIES
(a)Participantsnotauthorizedtoreceivecondentialinformationshallnotattendbrieng,
however,willbeintroducedatthecloseofbrieng.
(b)TheHostDeputyshallhavecompletecontroloverparticipants.
(c)Participantsarenotpermittedtobecomeinvolvedinanyinvestigationbyhandling
evidence,discussionwithvictimsand/orsuspects,orhandlingpoliceequipment.
(d)TheHostDeputyshallrespondtocallsinasafemanner,providingasmuch
informationtotheparticipantaspossible.
(e)Theparticipantshouldbeabletowitnessasmuchenforcementactivityaspossible.
Participantswillberestrictedtothepatrolvehicleunlessthedeputyfeelsthattheywill
notbeindanger,interfereinthehandlingofthecall,orundulyembarrassthevictim
bytheirpresence.
(f)AtthecompletionoftheRide-along,theHostDeputyshallsignandmakeany
commentsontheapplication.TheapplicationshallthenberoutedtotheCommunity
ServicesOfcerassignedtoPatrolServices,whereitwillbeled.Theapplication
shallbemaintainedforthreeyearsfromthedateofparticipation,atwhichtimeitwill
bedestroyed,intheeventtheparticipantisinjured,acopyoftheapplicationwillbe
maintainedwithanyreportsthataregenerated.
410.6FREQUENCYOFPARTICIPATION
(a)Visitingswornpersonnelshallbepermittedtoparticipatetwiceannually,however,
shallbenolessthansixmonthsapart.
(b)SheriffsCorrectionalOfcersandAcademyCadetsmayparticipateamaximumof
onceeverythreemonths,nottoexceedfourpertwelve-monthperiod.
(c)Representativesofancillaryagenciesshallbepermittedtoparticipateonceannually.
(d)SheriffsOfcecivilianemployeesshallbepermittedtoparticipatetwiceannually
fororientationpurposesorestablishedbusinessnecessity.Theexceptionswillbe
SheriffsExplorers,andemployeesofCentralDispatch,whowillbeifpermittedto
participatefororientationpurposesasfollows:
1.DispatchersandExplorersmayparticipateamaximumofonceeverythree
months,nottoexceedfourpertwelve-monthperiod.
2.DispatchtraineesmayparticipateamaximumofoneRide-alongeverytwo
weeksthroughouttheirtrainingphases.Uponcompletionoftraining,the
dispatcherschedulelistedaboveshallbefollowed.
(e)Communitymembersmayparticipatetwiceannually.
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Policy
412
ElDoradoCountySheriff'sOfce
PolicyManual
HazardousMaterialResponse
412.1PURPOSEANDSCOPE
Hazardousmaterialspresentapotentialharmtoemployeesresultingfromtheirexposure.
TocomplywithTitle8,CaliforniaCodeofRegulations,§5194,thefollowingistobethe
policyofthisdepartment.
412.1.1HAZARDOUSMATERIALDEFINED
Ahazardousmaterialisasubstancewhichbyitsnature,containmentandreactivity,has
thecapabilityofinictingharmduringexposure;characterizedasbeingtoxic,corrosive,
ammable,reactive,anirritantorstrongsensitizerandtherebyposingathreattohealth
whenimproperlymanaged.
412.2HAZARDOUSMATERIALRESPONSE
Employeesmayencountersituationsinvolvingsuspectedhazardousmaterials,suchasat
thesceneofatrafcaccident,chemicalspill,orre.Whenemployeescomeintocontact
withasuspectedhazardousmaterial,certainstepsshouldbetakentoprotectthemselves
andcitizens.
Thefollowingstepsshouldbeconsideredatanysceneinvolvingsuspectedhazardous
materials:
(a)Respondfromuphill/upwind-remainoutsidethecontaminatedzone,avoidbeingin
thepathofthehazardousmaterialspill.
(b)Assessthesituation:
1.Sizeandtypeofspill;
2.Numberofpeoplecontaminated-initialreactions(burning,breathingdifculty,
etc.);
3.Whatistheimmediate,shortandlongtermthreat.
(c)Ifsafe,attempttoidentifytypeofhazardoussubstance.(Identicationcanbe
determinedbyplacard,driver'smanifestorstatementsfrompersontransporting).
(d)NotifyOceofEmergencyServicesandsummonasmuchassistanceaswillbe
needed.
(e)Providerst-aidforinjuredpartiesifitcanbedonesafelyandwithoutcontamination
(f)Establishacommandpostandstagingarea
(g)Establishauniedcommand(ICS)withFireandHAZMAT ,andotheragencieswith
jurisdictionalresponsibility
(h)Tacticalconsiderations:
1.Isolatethearea
2.Evacuatethreatenedpopulations
3.Providecareandshelter
4.Demobilizationofteams.
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412.3REPORTINGEXPOSURE(S)
Departmentpersonnelwhobelievethattheyhavebeenexposedtoahazardous
materialshallimmediatelyreporttheexposuretoasupervisor.Eachexposureshallbe
documentedbytheemployeeinanemployeememorandumthatshallbeforwardedvia
chainofcommandtotheCommandingOfcer.Shouldtheaffectedemployeebeunable
todocumenttheexposureforanyreason,itshallbetheresponsibilityofthenotied
supervisortocompletethememorandum.
Injuryorillnesscausedorbelievedtobecausedfromexposuretohazardousmaterialsshall
bereportedthesameasanyotheron-dutyinjuryorillnessinadditiontoacrimereportor
incidentreport.
412.3.1SUPERVISORRESPONSIBILITY
Whenasupervisorhasbeeninformedthatanemployeehasbeenexposedtoahazardous
material,he/sheshallensurethatimmediatemedicaltreatmentisobtainedandappropriate
actionistakentolessentheexposure.
Toensurethesafetyofemployees,safetyequipmentisavailablethroughsupervisory
personnel.SafetyitemsnotmaintainedbytheDepartmentwillbeobtainedthroughthe
FireDepartment.
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Policy
414
ElDoradoCountySheriff'sOfce
PolicyManual
HostageandBarricadeIncidents
414.1PURPOSEANDSCOPE
Hostagesituationsandbarricadedsuspectspresentuniqueproblemsforagencies.The
protectionofthepublicandlawenforcementpersonnelisoftheutmostimportance.Proper
planningandtrainingwilltendtoreducetherisksinvolvedwiththeseincidents.
414.1.1DEFINITIONS
Hostage-Apersonheldbyonepartyinaconictassecuritysothatspeciedtermswill
bemetbytheopposingparty.
BarricadedSuspect-Apersonwhotakesapositionofcoverorconcealmentormaintains
apositioninastructureorvehicleandwhoresistscapturebylawenforcementpersonnel.
Abarricadedsuspectmaybearmedorsuspectedofbeingarmed.
414.2HOSTAGENEGOTIATIONS
Promisesofimmunityorleniencyandpaymentofransomdemandsarerarelyeffectiveand
willgenerallynotbeofferedtobarricadedsuspects.Trainedhostagenegotiators,however,
willbepermittedtoexerciseexibilityineachsituationbaseduponthecircumstances
presentedandconsistentwiththeirtraining.
Personnelinvolvedinbarricaded/hostagesituationsareurgedtoexercisepatienceand
extremecaution.Theuseofdeadlyforceagainstanyarmedsuspectwillbegovernedby
PolicyManual§300,withparticularregarddirectedtowardthesafetyofhostages.
414.3FIRSTRESPONDERRESPONSIBILITY
UntiltheIncidentCommanderhasbeendesignated,therstdeputyonthesceneofan
actualorpotentialhostage/barricadesituationshallconsiderthefollowing:
(a)Attempttoavoidconfrontationinfavorofcontrollingandcontainingthesituationuntil
thearrivaloftrainedpersonneland/ortrainedhostagenegotiationpersonnel
(b)Noticationoftacticalandhostagenegotiationpersonnel
(c)Noticationofappropriatepersonswithinandoutsidetheagency,suchascommand
ofcers,doghandlers,orhelicopterpilots
(d)Establishmentofinnerandouterperimeters
(e)Evacuationofbystandersandinjuredpersons
(f)Establishmentofcentralcommandpostandappropriatechainofcommand
(g)Requestforambulance,rescue,reandsurveillanceequipment
(h)Authorizationfornewsmediaaccessandnewsmediapolicy
(i)Pursuit/surveillancevehiclesandcontroloftravelroutes
414.4REPORTING
Unlessotherwiserelievedbyasupervisor,theinitialdeputyatthesceneisresponsiblefor
completionofreportsorcoordinationofreportsforthehostage/barricadeincident.
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416
ElDoradoCountySheriff'sOfce
PolicyManual
ResponsetoBombCalls
416.1PURPOSEANDSCOPE
Theseguidelineshavebeenpreparedtoassistdeputiesintheirinitialresponsetoincidents
involvingexplosives,explosivedevices,orexplosion/bombingincidents.Underno
circumstancesshouldtheseguidelinesbeinterpretedascompromisingthesafetyofrst
respondersorthepublic.Whenconfrontedwithanincidentinvolvingexplosives,safety
shallalwaysbetheprimaryconsideration.
416.2FOUNDEXPLOSIVES/SUSPECTDEVICES
Whenhandlinganincidentinvolvingasuspectedexplosivedevice,thefollowingguidelines
shouldbefollowed:
(a)Noknownorsuspectedexplosiveitemshouldbeconsideredsaferegardlessofitssize
orapparentpackaging.Theappropriatebombsquadormilitaryexplosiveordnance
disposalteamshouldbesummonedforassistance.
(b)
(c)AsmuchinformationasisavailableshouldbepromptlyrelayedtotheShiftSergeant
including:
1.Thestatedthreat.
2.Exactcomments.
3.Timeofdiscovery.
4.Exactlocationofthedevice.
5.Fulldescription(e.g.,size,shape,markings,construction)ofthedevice.
(d)Thedeviceshouldnotbetouchedormovedexceptbyqualiedbombsquad
personnel.
(e)
(f)Considerationshouldbegiventoevacuatinganybuildingsnearthedevice.
(g)Asearchoftheareashouldbeconductedforsecondarydevicesorotherobjectsthat
areeitherhazardousorforeigntotheareaandaperimetershouldbeestablished
aroundanyadditionalsuspiciousdevicefound.
Explosiveormilitaryordnanceofanytypeshouldbehandledonlybythebombsquador
militaryordnancedisposalteam.
416.3EXPLOSION/BOMBINGINCIDENTS
Whenanexplosionhasoccurred,therearemultitudesofconsiderationswhichmayconfront
therespondingdeputies.Asinothercatastrophicincidents,arapidresponsemayhelpto
minimizeinjurytovictims,contaminationofthescenebygatheringcrowds,oradditional
damagebyresultingresorunstablestructures.Whethertheexplosionwastheresultof
anaccidentoracriminalact,therespondingdeputiesshouldconsiderthefollowingactions:
•Assessthescopeoftheincident,includingthenumberofvictimsandextentofinjuries.
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•Assistwithrstaid(FireDepartmenthasprimaryresponsibility).
•Assistwithevacuationofvictims(FireDepartmenthasprimaryresponsibility).
•Identifyandtakeappropriateprecautionstomitigatescenehazardssuchas
collapsedstructures,bloodbornepathogens,hazardousmaterialsandsecondary
explosivedevices.
•Requestadditionalresourcesasneeded.
•Identifywitnesses.
•Preserveevidence.
416.3.1NOTIFICATIONS
Whenanexplosionhasoccurred,thefollowingpeopleshallbenotiedassoonas
practicableiftheirassistanceisneeded:
(a)FireDepartment
(b)BombSquad
(c)Additionaldeputies
(d)Fieldsupervisor
(e)ShiftSergeant
(f)Detectives
(g)ForensicScienceServices
416.3.2CROWDCONTROL
Onlyauthorizedpersonnelwithalegitimateneedshallbepermittedaccesstothescene.
Spectatorsandotherunauthorizedindividualsshallbeexcludedtoasafedistanceasis
reasonablypracticablegiventheavailableresourcesandpersonnel.
416.3.3SCENEOFINCIDENT
Asinanyothercrimescene,stepsshouldimmediatelybetakentopreservethescene.The
scenecouldextendoveralongdistance.Evidencemaybeimbeddedinnearbystructures
orhangingintreesandbushes.
416.4BOMBTHREATSRECEIVEDATSHERIFF'SFACILITY
Thisprocedureshallbefollowedshouldabombthreatcallbereceivedatthesheriff'sfacility.
416.4.1
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416.4.2RESPONSIBILITIES
Assoonasabombthreathasbeenreceived,theShiftSergeantwillbeadvisedandfully
informedofthedetails.TheShiftSergeantwillthendirectandassigndeputiesasrequired
forcoordinatingageneralbuildingsearchorevacuationashe/shedeemsappropriate.
Theinitialrespondingdeputywillactastheincidentcommanderuntilrelievedbyproper
authority(FieldSupervisor,BombSquad).
(c)Theofcerrespondingtoabombthreatcallfrombuildingsotherthanthoseoccupied
bySheriff'spersonnelshallassistinanadvisorycapacityandcoordinatethesearch
activity.Store/buildingpersonnelshallconductthissearchastheyarefamiliarwith
theareatobesearchedandcanmoreeasilyrecognizeanunusualorout-of-place
item.
(d)Thedecisiontoevacuateistheresponsibilityofthefacilitymanager.
(f)Ofcersshallnotdeclareanareaclearofanexplosivedevice.Therecanbeno
guaranteesmadethatthedeviceisnotsecretedsomewhere.
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418
ElDoradoCountySheriff'sOfce
PolicyManual
MentalIllnessCommitments
418.1PURPOSEANDSCOPE
Thisproceduredescribesadeputy'sdutieswhenapersonistobecommittedtoamental
healthunitpursuanttoWelfareandInstitutionsCode§5150.Thecommitmentofaperson
under§5150doesnotconstituteanarrest.Ifadeputybelievesthatapersonfallswithin
theprovisionsofWelfareandInstitutionsCode§5150,he/sheshalltransportthatperson
tothedesignatedfacilityforevaluationandcommitment.
418.2AUTHORITY
PursuanttoWelfareandInstitutionCode§5150whenanyperson,asaresultofmental
disorder,isadangertoothers,ortohimselforherself,orgravelydisabled,apeaceofcer,
orotherindividualauthorizedbystatutemay,uponprobablecause,take,orcausetobe
taken,thepersonintocustodyandplacehimorherinafacilitydesignatedbythecounty
andapprovedbytheStateDepartmentofMentalHealthasafacilityfor72-hourtreatment
andevaluation.
Suchfacilityshallrequireanapplicationinwritingstatingthecircumstancesunderwhichthe
person'sconditionwascalledtotheattentionofthedeputy,orotherindividualauthorized
bystatutehasprobablecausetobelievethatthepersonis,asaresultofmentaldisorder,a
dangertoothers,ortohimselforherself,orgravelydisabled.Iftheprobablecauseisbased
onthestatementofapersonotherthanthedeputy,orotherindividualauthorizedbystatute,
suchpersonshallbeinformedthattheymaybeliableinacivilactionforintentionallygiving
astatementwhichheorsheknowstobefalse.
418.3DEPUTYCONSIDERATIONSANDRESPONSIBILITIES
Anydeputyrespondingtoorhandlingacallinvolvingasuspectedmentallydisabled
individualoraninvoluntarymentalillnesscommitmentshouldconsiderutilizingthe
followingastimeandcircumstancesreasonablypermit:
(a)Anyavailableinformationthatmightassistindeterminingthecauseandnatureofthe
mentalillnessordevelopmentaldisability.
(b)Conictresolutionandde-escalationtechniques.
(c)Languagethatisappropriateforinteractingwithamentallydisabledperson.
(d)Ifcircumstancespermit,alternativestodeadlyforce.
(e)Anyavailablecommunityresourcesthatcanassistindealingwithamentallydisabled
individual.
418.3.1TRANSPORTATION
Whentransportinganyindividualfora5150commitment,thehandlingdeputyshouldhave
CentralDispatchnotifythereceivingfacilityoftheestimatedtimeofarrival,thelevelof
cooperationofthepatientandwhetherornotanyspecialmedicalcareisneeded.
Deputiesmaytransportpatientsinthepatrolunitandshallsecuretheminaccordance
withthehandcufngpolicy.Violentpatientsorthosethataremedicallyunstablemaybe
restrainedandtransportedbyambulanceandambulancepersonnel.Thedeputywillescort
thepatientintothefacilityandplacethatpersoninadesignatedtreatmentroomasdirected
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byastaffmember.Assoonasasecuritystaffmemberbecomesavailable,he/sheshould
relievethedeputyandphysicallyremaininthetreatmentroomwiththepatient.
418.3.2RESTRAINTS
Ifthepatientisviolentorpotentiallyviolent,thedeputywillnotifythestaffofthisconcern.
Thestaffmemberinchargewillhavediscretionastowhethersoft-restraintswillbeused.If
theserestraintsaredesired,thedeputywillwaitwhiletheyarebeingappliedtohelpprovide
physicalcontrolofthepatient,ifneeded.
418.3.3MENTALHEALTHDOCUMENTATION
ThedeputywillcompleteanApplicationFor72-HourDetentionforEvaluationTreatment
form(MH-302)andprovideittothestaffmemberassignedtothatpatient.Thedeputywill
retainacopyofthe72-hourevaluationforinclusioninthecasereport.Thedeputyshall
alsoprovideaverbalsummarytoanemergencydepartmentstaffmemberregardingthe
circumstancesleadingtotheinvoluntarydetention.
418.3.4SECURINGOFWEAPONS
FirearmsatthePsychiatricHealthFacility
DeputiesandCorrectionalOfcerswillroutinelybeunarmedwhileguardinganinmateof
thejail,anarrestee,ora5150commit,atthePsychiatricHealthFacility(PHF).Firearms
shallbesecuredintheirvehiclesoringun-safesatPHF.
Ifexigentcircumstancesarepresent,CorrectionalOfcersandDeputiesmayremainarmed
orrearmthemselves.Assoonaspracticable,CorrectionalOfcersandDeputiesshall
advisetheirrespectiveDutySergeantsofthesecircumstances.
418.4MENTALLYILLPERSONCHARGEDWITHACRIME
Whenpractical,anypersonchargedwithacrimewhoalsoappearstobementallyillshall
bebookedattheElDoradoCountySheriff'sOfceJailbeforebeingtransportedtothe
authorizedfacility.Ifthepersonhasinjuriesorsomeothermedicalcondition,he/shemay
betakendirectlytothehospitalwiththeapprovalofasupervisor.
418.5CONFISCATIONOFFIREARMSANDOTHERWEAPONS
WheneverapersonhasbeendetainedorapprehendedforexaminationpursuanttoWelfare
andInstitutionsCode§5150,thehandlingdeputyshouldseektodetermineiftheperson
ownsorhasaccesstoanyrearmorotherdeadlyweapon.Anysuchrearmorotherdeadly
weaponshouldbeconscatedinamannerconsistentwithcurrentsearchandseizurelaw
(WelfareandInstitutionsCode§8102(a)).
Deputiesarecautionedthatasearchwarrantmaybeneededbeforeenteringaresidenceor
otherplacetosearchunlesslawful,warrantlessentryhasalreadybeenmade(e.g.,exigent
circumstances,validconsent)(PenalCode§1524).
Forpurposesofthissection,deadlyweaponmeansanyweapon,thepossessionofwhich
orcarryingwhileconcealed,isprohibitedbyPenalCode§19100;21310.
Thedeputytakingcustodyofanyrearmorotherdeadlyweaponshallissuetheindividual
possessingsuchweaponareceipt,fullydescribingtheweapon(includinganyserial
number)andindicatingthelocationwheretheweaponmayberecovered,alongwithany
applicabletimelimitforrecovery(PenalCode§33800).
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Thehandlingdeputyshallfurtheradvisethepersonofthebelowdescribedprocedure
describedbelowforthereturnofanyrearmorotherdeadlyweaponwhichthathas
beenconscated(WelfareandInstitutionsCode§8102(a)).Forpurposesofthissection
deadlyweaponmeansanyweaponthatthepossessionoforcarryingwhileconcealedis
prohibitedbyPenalCode§19100;21310.
418.5.1RETURNOFCONFISCATEDFIREARMSANDWEAPONS
(a)Wheneverthehandlingdeputyhascausetobelievethatthefuturereturnofany
conscatedweapon(s)mightendangerthepersonorothers,thedeputyshalldetail
thosefactsandcircumstancesinareport.Thereportshallbeforwardedtothe
DetectiveBureauwhichshallberesponsibleforinitiatingapetitiontothesuperior
courtforahearinginaccordancewithWelfareandInstitutionsCode§8102(b),to
determinewhetherornottheweapon(s)willbereturned.
(b)ThepetitiontotheSuperiorCourtshallbeinitiatedwithin30daysofthereleaseofthe
individualfromwhomsuchweapon(s)havebeenconscatedunlesstheDepartment
makesanexparteapplicationtothecourttoextendthetimetolesuchapetition,up
toamaximumof60days.Atthetimeanysuchpetitionisinitiated,theDepartment
shallsendwrittennoticetotheindividualinforminghimorheroftherighttoahearing
ontheissueandthatheorshehas30daystoconrmwiththecourtclerkanydesire
forahearingandthatthefailuretodosowillresultintheforfeitureofanyconscated
weapon(s).
(c)Ifnopetitionisinitiatedwithintheaboveperiod,theDepartmentshallmakethe
weapon(s)availableforreturninaccordancewithsubsection(d)below.Iftheperson
doesnotconrmadesireforahearingwithintheprescribed30days,theDepartment
mayleapetitionforanorderofdefault.
(d)Undernocircumstancesshallanyrearmbereturnedtoanyindividualunless
anduntilsuchpersonpresentsvalididenticationandwrittennoticationfromthe
CaliforniaDepartmentofJusticewhichconformstotheprovisionsofPenalCode§
33865.
(e)Innocaseinwhicharearmorotherdeadlyweaponisnotretainedasevidenceshall
theDepartmentberequiredtoretainsuchrearmsorotherdeadlyweaponlonger
than180daysafternoticehasbeenprovidedtotheownerthatsuchrearmorother
deadlyweaponisavailableforreturn.Attheexpirationofsuchperiod,therearmor
otherdeadlyweaponmaybeprocessedfordisposalinaccordancewithapplicable
law(PenalCode§33875).
418.6TRAINING
Asapartofadvancedofcertrainingprograms,thisagencywillendeavortoincludePOST
approvedtrainingoninteractionwithmentallydisabledpersonsasprovidedbyPenalCode
§13515.25.
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420
ElDoradoCountySheriff'sOfce
PolicyManual
Cite&ReleasePolicy
420.1PURPOSEANDSCOPE
PenalCode§853.6requireslawenforcementagenciestousecitationreleaseprocedures
inlieuofarrestformisdemeanoroffenseswithcertainexceptions.TheStateLegislature
hasshowntheintenttoreleaseallpersonsonmisdemeanorcitations,ifqualiedforsuch
release.
420.2STATUTORYREQUIREMENTS
CitationreleasesareauthorizedbyPenalCode§853.6.Releasebycitationfor
misdemeanoroffensescanbeaccomplishedintwoseparateways:
(a)Aeldreleaseiswhentheviolatorisreleasedintheeldwithoutbeingtransported
toajailfacility.
(b)Ajailreleaseiswhenaviolatorisreleasedafterbeingtransportedtothejailand
booked.
420.2.1DISCRETIONTOARREST
Whilethisdepartmentrecognizesthestatutorypowerofpeaceofcerstomakearrests
throughoutthestate,deputiesareencouragedtousesounddiscretionintheenforcementof
thelaw.On-dutyarrestswillnotgenerallybemadeoutsidethejurisdictionofthisdepartment
exceptincasesofhotand/orfreshpursuit,whilefollowinguponcrimescommittedwithin
theCounty,orwhileassistinganotheragency.On-dutydeputieswhodiscovercriminal
activityoutsidethejurisdictionoftheCountyshould,whencircumstancespermit,consider
contactingtheagencyhavingprimaryjurisdictionbeforeattemptinganarrest.
Off-dutydeputiesobservingcriminalactivityshouldgenerallytakeenforcementactiononly
whenitreasonablyappearsthatimminentrisktolifeorpropertyexistsandthereasonable
opportunitydoesnotexisttocontactthelawenforcementagencywithprimaryjurisdiction.
Insuchsituationstheinvolveddeputyshallclearlyidentifyhim/herselfasasheriff'sdeputy.
Deputiesareauthorizedtouseverbalwarningstoresolveminortrafcandcriminal
violationswhenappropriate.
420.3DEPARTMENTPROCEDURE
Thefollowingprocedurewillbefollowedtocomplywiththislaw.
420.3.1FIELDCITATIONS
Inmostmisdemeanorcasesanarrestee18yearsoroldermaybereleasedoncitation
providedtheindividualcanbesatisfactorilyidentied,thereisnooutstandingarrestwarrant
fortheindividualandnoneofthebelowdescribeddisqualifyingcircumstancesarepresent
(PenalCode§853.6andPenalCode§1270.1).
420.3.2JAILRELEASE
Incertaincases,itmaybeimpracticaltoreleaseapersonarrestedformisdemeanor
offensesintheeld.Thepersonarrestedmayinsteadbereleasedafterbookingatthejail,
withShiftSergeantapproval.
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Anypersonarrestedforamisdemeanoroffenseshallbereleasedonhis/herwrittenpromise
toappearafterthebookingprocedureiscompleted,unlessdisqualiedforreasonslisted
below.
420.3.3DISQUALIFYINGCIRCUMSTANCES
Apersonarrestedforamisdemeanorshallbereleasedonanoticetoappearunlessone
ofthefollowingsituationsispresent(PenalCode§853.6(i)):
(a)Thepersonarrestedissointoxicatedthathe/shecouldbeadangertohim/herselfor
toothers.Releasemayoccurassoonasthisconditionnolongerexists.
(b)Thepersonarrestedrequiresmedicalexaminationormedicalcareorisotherwise
unabletocareforhis/herownsafety
1.TheElDoradoCountySheriff'sOfceshallnotreleaseanarresteefromcustody
forthepurposeofallowingthatpersontoseekmedicalcareatahospital,and
thenimmediatelyre-arrestthesameindividualupondischargefromthehospital,
unlessthehospitaldeterminesthisactionwillenableittobillandcollectfroma
third-partypaymentsource(PenalCode§4011.10).
(c)ThepersonisarrestedforoneormoreoftheoffenseslistedinVehicleCode§§40302,
40303and40305.
1.AnypersonarrestedforanyoffenselistedinVehicleCode§40303(b)shall,in
thejudgmentofthearrestingdeputy,eitherbegivena10daynoticetoappear
orbetakenwithoutdelaybeforeamagistrateinthecountyofarrest.
2.IfapersonunderVehicleCode§§40303or40305doesnothavesatisfactory
identication,thedeputymayrequiretheindividualtoprovidearightthumbprint
(orothernger).Howeversuchprintmaynotbeusedforotherthanlaw
enforcementpurposes.
3.Shouldanypersonarrestedonanoticetoappearclaimunderpenaltyofperjury
nottobethepersonlistedinthenotice,suchpersonmayrequestthathis/her
thumbprintbetakenforcomparisonatafeenottoexceedtheactualcostof
suchservice.
(d)Thereareoneormoreoutstandingarrestwarrantsfortheperson.
(e)Thepersoncouldnotprovidesatisfactoryevidenceofpersonalidentication.
(f)Theprosecutionoftheoffenseoroffensesforwhichthepersonwasarrestedorthe
prosecutionofanyotheroffenseoroffenseswouldbejeopardizedbytheimmediate
releaseofthepersonarrested.
(g)Thereisareasonablelikelihoodthattheoffenseoroffenseswouldcontinueor
resume,orthatthesafetyofpersonsorpropertywouldbeimminentlyendangered
bythereleaseofthepersonarrested.
(h)Thepersonarresteddemandstobetakenbeforeamagistrateorhasrefusedtosign
thenoticetoappear.
(i)Thereisreasontobelievethatthepersonwouldnotappearatthetimeandplace
speciedinthenoticetoappear.Thebasisforthisdeterminationshallbespecically
documented.
(j)ThechargesfallunderPenalCode§1270.1(seriousorviolentfelonies,domestic
violence,etc.)
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Whenapersonisarrestedonamisdemeanoroffenseandisnotreleasedbycriminal
citation,thereasonfornon-releaseshallbenotedonthebookingform.Thisformshall
besubmittedtotheArrestingOfcerforapprovalandincludedwiththecaseleinthe
RecordsSection.
420.3.4OTHERREASONSFORNON-RELEASE
IfthepersonarrestedisnotreleasedforoneormoreofthereasonsspeciedinPolicy
Manual§420.33,theShiftSergeantshallstatespecicallyonthebookingformthereason
fornon-release.Suchreasonsfornon-releasemayinclude:
(a)Previousfailuretoappearisonrecord
(b)Thepersonlackstiestothearea,suchasaresidence,job,orfamily
(c)Unusualcircumstancesleadthedeputyresponsibleforthereleaseofprisonersto
concludethatthesuspectshouldbeheldforfurtherinvestigation
420.3.5INSTRUCTIONSTOCITEDPERSON
Thecitingdeputyshall,atthetimehe/sheasksthedefendanttosignthenoticetoappear,
callattentiontothetimeandplaceforappearanceandtakeanyotherstepshe/shedeems
necessarytoensurethatthedefendantunderstandshis/herwrittenpromisetoappear.
420.4CITATIONRELEASEONMISDEMEANORWARRANTS
PenalCode§827.1allowsthereleasebycitationofapersondesignatedinawarrantof
arrestunlessoneofthefollowingconditionsexist:
(a)Themisdemeanorcitedinthewarrantinvolvesviolence
(b)Themisdemeanorcitedinthewarrantinvolvesarearm
(c)Themisdemeanorcitedinthewarrantinvolvesresistingarrest
(d)Themisdemeanorcitedinthewarrantinvolvesgivingfalseinformationtoapeace
deputy
(e)Thepersonarrestedisadangertohimselforherselforothersduetointoxicationor
beingundertheinuenceofdrugsornarcotics
(f)Thepersonrequiresmedicalexaminationormedicalcareorwasotherwiseunableto
careforhisorherownsafety
(g)Thepersonhasotherineligiblechargespendingagainsthim/her
(h)Thereisreasonablelikelihoodthattheoffenseoroffenseswouldcontinueorresume,
orthatthesafetyofpersonsorpropertywouldbeimmediatelyendangeredbythe
releaseoftheperson
(i)Thepersonrefusestosignthenoticetoappear
(j)Thepersoncannotprovidesatisfactoryevidenceofpersonalidentication
(k)Thewarrantofarrestindicatesthatthepersonisnoteligibletobereleasedonanotice
toappear
Releaseunderthissectionshallbedoneinaccordancewiththeprovisionsofthissection.
420.5REQUESTINGCASENUMBERS
Manycasesinvolvingacriminalcitationreleasecanbehandledwithoutrequestingacase
number.Trafcsituationsandlocalcodeviolationscanbedocumentedonthereverseside
oftherecordscopyofthecitation.MostPenalCodesectionswillrequireacasenumber
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todocumenttheincidentproperlyinareport.Thissectiondoesnotprecludeadeputy
fromrequestingacasenumberifhe/shefeelsthesituationshouldbedocumentedmore
thoroughlyinacasereport.
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422
ElDoradoCountySheriff'sOfce
PolicyManual
ArrestorDetentionofForeignNationals
422.1PURPOSEANDSCOPE
Article36oftheViennaConventiononConsularRelations,setsforthcertainrights
offoreignnationalsfrommembercountrieswhenarrested,detainedorimprisonedby
lawenforcementofcialsinthiscountry.Thissectionprovidesdirectiontodeputies
whenconsideringaphysicalarrestordetentionofaforeignnational.Allforeignservice
personnelshallbetreatedwithrespectandcourtesy,regardlessofthelevelofestablished
immunity.Asnotedherein,theUnitedStatesisapartytoseveralbilateralagreements
thatobligateauthoritiestonotifytheconsulateupontheperson'sdetention,regardlessof
whetherthedetainedpersonrequeststhathis/herconsulatebenotied.Thelistofspecic
countriesthattheUnitedStatesisobligatedtonotifyislistedontheU.S.Departmentof
Statewebsite.
422.1.1DEFINITIONS
ForeignNational-AnyonewhoisnotacitizenoftheUnitedStates(U.S.).Apersonwith
dual-citizenship,U.S.andforeign,isnotaforeignnational.
Immunity-Referstovariousprotectionsandprivilegesextendedtotheemployeesof
foreigngovernmentswhoarepresentintheU.S.asofcialrepresentativesoftheirhome
governments.Theseprivilegesareembodiedininternationallawandareintendedto
ensuretheefcientandeffectiveperformanceoftheirofcialmissions(i.e.,embassies,
consulates,etc.)inforeigncountries.Properrespectfortheimmunitytowhichanindividual
isentitledisnecessarytoensurethatU.S.diplomaticrelationsarenotjeopardizedandto
maintainreciprocaltreatmentofU.S.personnelabroad.Althoughimmunitymaypreclude
U.S.courtsfromexercisingjurisdiction,itisnotintendedtoexcuseunlawfulactivity.Itis
thepolicyoftheU.S.DepartmentofState'sOfceofForeignMissions(OFM)thatillegal
actsbyForeignServicepersonnelshouldalwaysbepursuedthroughproperchannels.
Additionally,thehostcountry'srighttoprotectitscitizenssupersedesimmunityprivileges.
Peaceofcersmayintervenetotheextentnecessarytopreventtheendangermentof
publicsafetyorthecommissionofaseriouscrime,regardlessofimmunityclaims.
422.2ARRESTORDETENTIONOFFOREIGNNATIONALS
Deputiesshouldtakeappropriateenforcementactionforallviolationsobserved,regardless
ofclaimsofdiplomaticorconsularimmunityreceivedfromviolators.Apersonshallnot,
however,besubjectedtoin-custodyarrestwhendiplomaticorconsularimmunityisclaimed
bytheindividualorsuspectedbythedeputy,andthedeputyhasveriedorreasonably
suspectsthattheclaimofimmunityisvalid.
422.3LEVELSOFIMMUNITY
ThespecicdegreeofimmunityaffordedtoforeignservicepersonnelwithintheU.S.is
directlyrelatedtotheirfunctionandpositioninthiscountry.
422.3.1DIPLOMATICAGENTS
Diplomaticagents(e.g.,ambassadorsandUnitedNationsrepresentatives)areaffordedthe
highestlevelsofimmunity.Theyareexemptfromarrestordetentionandareimmunefrom
allcriminal(andmostcivil)prosecutionbythehoststate.Thefamilymembersofdiplomatic
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agentsenjoythesesameimmunities.Currentlytherearenodiplomaticagentspermanently
assignedtoCalifornia;buttheydooccasionallyvisitthestate.
422.3.2CONSULAROFFICERS
Consularofcersaretherankingmembersofconsularpostswhoperformvariousformal
functionsonbehalfoftheirowngovernments.Typicaltitlesincludeconsulgeneral,consul,
andviceconsul.Theseofcialsareimmunefromarrestordetention,exceptpursuanttoa
felonywarrant.Theyareonlyimmunefromcriminalandcivilprosecutionarisingfromofcial
acts.Ofcialactsimmunitymustberaisedasanafrmativedefenseinthecourtjurisdiction,
anditsvalidityisdeterminedbythecourt.Underthisdefense,theprohibitedactitselfmust
havebeenperformedasanofcialfunction.Itisnotsufcientthattheconsularagentwas
on-dutyorinanofcialcapacityatthetimeoftheviolation.Thefamilymembersofconsular
ofcersgenerallyenjoynoimmunity,however,anyfamilymemberwhoenjoysahigherlevel
ofimmunityisissuedanidenticationcardbyDepartmentofState(DOS)enumeratingany
privilegesorimmunitiesonthebackofthecard.Examplesareconsularofcersandfamily
membersfromRussiaorChina.
Thereareapproximately600consularofcersinCalifornia,withmostlocatedinLos
Angeles,SanFranciscoandSanDiego.
422.3.3HONORARYCONSULS
Honoraryconsulsarepart-timeemployeesofthecountrytheyrepresentandareeither
permanentresidentsoftheU.S.orU.S.nationals(unlikecareerconsularofcers,whoare
foreignnationalsontemporaryassignmenttotheU.S.).Honoraryconsulsmaybearrested
anddetained;limitedimmunityforofcialactsmaybeavailableasasubsequentdefense.
Familymembershavenoimmunity.Therearelessthan100honoraryconsulsinCalifornia.
422.4IDENTIFICATION
Alldiplomaticandconsularpersonnelwhoareentitledtoimmunityareregisteredwith
theDepartmentofStateandareissueddistinctiveidenticationcardsbytheDepartment
ofStateProtocolOfce.ThesecardsarethebestmeansofidentifyingForeignService
personnel.Theyincludeaphotograph,identifyinginformation,and,onthereverseside,a
briefdescriptionofthebearer'simmunitystatus.Unfortunately,theseidenticationcards
arenotalwayspromptlyissuedbytheDepartmentofState.InadditiontotheDepartment
ofStateidenticationcard,ForeignServicepersonnelshouldalsohaveadriverlicense
issuedbytheDepartmentofStateDiplomaticMotorVehicleOfce(DMVO),whichinmost
circumstancesreplacestheoperator'slicenseissuedbythestate.Additionallytheymay
haveCaliforniacredentialsissuedbytheCaliforniaEmergencyManagementAgency(Cal
EMA).
422.4.1VEHICLEREGISTRATION
VehiclesthatareownedbyforeignmissionsorForeignServicepersonnelandtheir
dependentsareregisteredwiththeDepartmentofStateOFManddisplaydistinctivered,
white,andbluelicenseplates.Vehiclesassignedtodiplomaticorconsularofcerswill
generallyhavelicenseplateslabelswiththewordsdiplomatorconsul.Vehiclesowned
byhonoraryconsulsarenotissuedOFMlicenseplates;butmayhaveCalifornialicense
plateswithanhonoraryconsullabel.Driver'sidentityorimmunitystatusshouldnotbe
presumedfromthetypeoflicenseplatesdisplayedonthevehicle.ThestatusofanOFM
licenseplateshouldberunviatheNationalLawEnforcementTelecommunicationsSystem
(NLETS),designatingUSasthestate,ifthedeputyhasreasontoquestionthelegitimate
possessionofthelicenseplate.
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422.5ENFORCEMENTPROCEDURES
Thefollowingproceduresprovideaguidelineforhandlingenforcementofforeignnationals:
422.5.1CITABLEOFFENSES
Anenforcementdocumentshallbeissuedatthesceneforallviolationswarrantingsuch
action,regardlessoftheviolator'simmunitystatus.Theissuanceofacitationisnot
consideredanarrestordetentionundercurrentDepartmentofStateguidelines.Whenever
theequivalentofanoticetoappearisissuedtoanimmunityclaimant,thefollowing
additionalproceduresshallbefollowedbythearrestingdeputy:
(a)Identicationdocumentsaretoberequestedoftheclaimant
(b)Thetitleandcountryrepresentedbytheclaimantaretoberecordedonthebackof
thedeputy'scopyoftheNoticetoAppearforlaterreference.Donotincludeonthe
faceofthenoticetoappear
(c)Theclaimantshallberequestedtosignthenoticetoappear.Iftheclaimantrefuses,
theidentityandimmunitystatusoftheindividualshallbeconclusivelyestablished
(d)Verieddiplomaticagentsandconsularofcers,includingstaffandfamilymembers
fromcountrieswithwhichtheU.S.hasspecialagreements,arenotrequiredtosign
theNoticetoAppear.ThewordRefusedshallbeenteredinthesignaturebox,and
theviolatorshallbereleased
(e)Veriedconsularstaffmembers,excludingthosefromcountrieswithwhichtheU.S.
hasspecialagreements,aregenerallyobligatedtosigntheNoticetoAppear,buta
signatureshallnotberequirediftheirimmunitystatusisuncertain
(f)AllotherclaimantsaresubjecttotheprovisionsofVehicleCode§40302(b)andpolicy
andproceduresoutlinedinthischapter
(g)Theviolatorshallbeprovidedwiththeappropriatecopyofthenoticetoappear
422.5.2IN-CUSTODYARRESTS
Diplomaticagentsandconsularofcersareimmunefromarrestordetention(unless
theyhavenoidenticationandthedetentionistoverifytheirdiplomaticstatus).Proper
identicationofimmunityclaimantsisimperativeinpotentialin-custodysituations.
Claimantswhoarenotentitledtoimmunityshallbeplacedincustodyinaccordancewith
theprovisionsoutlinedinPolicyManual§422.6ofthispolicy.
Asubjectwhoisplacedunderarrestandclaimsdiplomaticorconsularimmunityshallnot
bephysicallyrestrainedbeforevericationoftheclaim(unlessrestraintisnecessaryforthe
protectionofthedeputyorothers.)
Asupervisorshallbepromptlynotiedandshouldrespondtothescenewhenpossible.
Fieldvericationoftheclaimant'sidentityistobeattemptedasfollows:
(a)IdenticationcardsissuedbytheDepartmentofState,ProtocolOfce,aretheonly
validevidenceofdiplomaticorconsularimmunity.Thefollowingtypesofidentication
cardsareissued:Diplomatic(bluebordered),Consular(redbordered),andOfcial
(greenbordered),TheDepartmentofStateidenticationcardsare3-3/4inchby1-1/2
inchandcontainaphotographofthebearer.
(b)InitiatetelephonevericationwiththeDepartmentofState.Newlyarrivedmembersof
diplomaticorconsularmissionsmaynotyethaveofcialDepartmentofStateidentity
documents.VerifyimmunitybytelephonewiththeDepartmentofStateanytimean
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individualclaimsimmunityandcannotpresentsatisfactoryidentication,thedeputy
hasreasontodoubttheclaimofimmunity,orthereisapossibilityofphysicalarrest.
Lawenforcementpersonnelshouldusethefollowingnumbersinorderofpreference:
OfceofForeignMissions
SanFrancisco,CA
(415)744-2910,Ext.22or23
(415)744-2913FAX
(0800-1700PST)
OfceoftheForeignMissions
LosAngeles,CA
(310)235-6292,Ext.121or122
(310)235-6297FAX
(0800-1700PST)
OfceofForeignMissions
DiplomaticMotorVehicleOfce
WashingtonD.C.
(202)895-3521(DriverLicense
Verication)or
(202)895-3532(RegistrationVerication)
(202)895-3533FAX
(0815-1700EST)
DepartmentofState
DiplomaticSecurityService
CommandCenter
WashingtonD.C.
(202)647-7277
(202)647-1512
(Available24hours)
(202)647-0122FAX
Membersofdiplomaticorconsularmissionsalsomayhaveotherformsofidentication.
TheseincludeidenticationcardsissuedbyCaliforniaEmergencyManagementAgency
(CalEMA),locallawenforcementagencies,theforeignembassy,orconsulate;driver
licensesissuedbyDepartmentofState;and,DepartmentofStatelicenseindiciaonthe
vehicle.Alltheseitemsareonlyanindicationthatthebearermayhavesomeformof
immunity.
Subjectsveriedthroughtheaboveproceduresasbeingofcialsentitledtoimmunity
(diplomaticagent,consularofcersandconsularstaffandfamilymembersfromcountries
withwhichtheU.S.hasspecialagreements)maynotbearrested.Theproceduresbelow
shallbefollowed.Theseproceduresshouldalsobeusedintheeventimmunitycannotbe
veried,butanotherformofidenticationindicatesthatimmunityisprobable.
Ifthereleaseoftheviolatorwillnotcreateanadditionalhazard,adequateinformation
toproperlyidentifytheviolatorshallbeobtainedthentheofcialshallbereleased.A
supervisor'sapprovalforthereleaseshallbeobtainedwheneverpossible.Thenecessary
releasedocumentsand/oraCerticateofReleaseformshouldonlybeissuedunderthe
properconditions.
Iftheviolatorappearstohavebeendrivingwhileundertheinuence,eldsobrietytests,
includingPreliminaryAlcoholScreening(PAS)devicetestsandchemicaltestsshouldbe
offeredandobtainedwheneverpossible,however,thesetestscannotbecompelled.The
subjectshallnotbepermittedtodrive.Asupervisor'sapprovalforreleaseshallbeobtained
wheneverpossibleandalternativetransportationshouldbearranged.
AllfactsoftheincidentshallbedocumentedinaccordancewiththispolicyinaDriving
UndertheInuence(DUI)Arrest-InvestigationReport,Arrest-InvestigationReportand/or
anyotherrelevantReportform.Notwithstandingtheeldreleaseofthesubject,prosecution
isstillappropriateandshouldbepursuedbythecommandconcerned.TheDepartmentof
Statewilltakeappropriatesanctionsagainsterrantforeignservicepersonnel,evenwhere
prosecutionisnotundertakenbytheagency.
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422.6TRAFFICCOLLISIONS
PersonsinvolvedintrafccollisionswhopossessaDepartmentofStateOFMDiplomatic
DriverLicense,issuedbytheDMVO,shallhaveDcodedinthelicenseclassbox
oftheTrafcCollisionReport.Theactualdriverlicenseclass(e.g.,1,2,3,orA,B,
C,M)shallbeenteredinthemiscellaneousboxonpagetwoofthetrafcreport.If
subsequentprosecutionoftheclaimantisanticipated,theclaimant'stitle,country,and
typeofidenticationpresentedshouldberecordedforfuturereference.Issuanceofa
citationto,orarrestof,animmunityclaimantattheaccidentsceneshouldbehandledin
accordancewiththeproceduresspeciedinPolicyManual§422.5ofthischapter.
422.6.1VEHICLES
Vehicles,whichareownedbysubjectswithfullimmunity,maynotbesearched,stored,
orimpoundedwithouttheowner'spermission.(Suchpermissionmaybeassumedifthe
vehiclehasbeenstolen.)Thesevehiclesmay,however,betowedthenecessarydistance
toremovethemfromobstructingtrafcorcreatinganyotherhazard.
422.6.2REPORTS
Aphotocopyofeachtrafccollisionreportinvolvinganidentieddiplomatand/orimmunity
claimantshallbeforwardedtotheofceoftheSheriffwithin48hourswhetherornotthe
claimisveried.ThewordsImmunityClaimshallbemarkedonthephotocopy,together
withanotationoftheclaimant'stitle,country,andtypeofidenticationpresented(if
applicable).Inadditiontothereport,afollow-upcovermemorandumshouldbesubmitted
iftheviolationwasagrant,iftheclaimantwasuncooperative,oriftherewereanyother
unusualaspectsoftheenforcementcontactthatshouldbereportedtotheDepartmentof
Stateforfurtheraction.TheShiftSergeant/Supervisorapprisedoftheincident/accident
shallalsosendacopyofalldocumentsandreportssubmittedbytheinvestigatingdeputy
alongwithanysupervisor'snotes,materialsand/orlogstotheSheriff'sofcewithin48
hoursoftheincident.TheSheriff'sofcewillchecktoensurethatnoticationofDepartment
ofStateandallnecessaryfollow-upoccur.
422.7FOREIGNNATIONALSWHODONOTCLAIMIMMUNITY
Thesepoliciesandproceduresapplytoforeignnationalswhodonotclaimdiplomaticor
consularimmunity.
Deputiesshallarrestforeignnationalsonlyunderthefollowingcircumstances:
(a)Thereisavalidwarrantissuedfortheperson'sarrest
(b)Thereisprobablecausetobelievethattheforeignnationalhasviolatedafederal
criminallaw,astatelaw,oralocalordinance
(c)Deputiesshallnotarrestforeignnationalssolelyforallegedundocumentedentryinto
theU.S.unlesstheundocumentedentryiscommittedinthedeputy'spresence
Afteralawfuldetentionorcriminalarrest,deputiesmaydetainforeignnationalssolely
forallegedundocumentedpresenceintheU.S.iftheU.S.ImmigrationandCustoms
Enforcement(ICE)iscontactedandcanrespondtotakecustodywithinareasonable
time.Deputiesshallnotarrestforeignnationalsforundocumentedpresence.Federal
courtshaveconsistentlyheldthatundocumentedpresenceisnotacrimebutafederalcivil
violationonlyenforceablebyfederalofcers.
•Deputiesshallnotstopordetainpersonssolelyfordeterminingimmigrationstatus.
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•Internationaltreatyobligationsprovidefornoticationofforeigngovernmentswhen
foreignnationalsarearrestedorotherwisedetainedintheU.S.
•Wheneveradeputyarrestsandincarceratesaforeignnationalordetainsaforeign
nationalforinvestigationforovertwohours,thedeputyshallpromptlyadvisethe
individualthathe/sheisentitledtohavehis/hergovernmentnotiedofthearrestor
detention.(PenalCode§834c).Iftheindividualwantshis/hergovernmentnotied,
thedeputyshallbeginthenoticationprocess.
422.7.1ARRESTPROCEDURE
Wheneveradeputyphysicallyarrestsordetainsanindividualforcriminalinvestigationand
thedeputyreasonablybelievesthepersontobeaforeignnational,thedeputyshallinquire
todeterminetheperson'scitizenship.
Thisprocedureappliestodetentionsofmorethantwohours.Aninquiryisnotrequiredif
theindividualisdetainedlessthantwohoursforcriminalinvestigation.
Iftheindividualindicatesthathe/sheisotherthanaU.S.citizen,thedeputyshalladvise
theindividualthathe/shehasarighttohavethenearestappropriateembassyorconsulate
notiedofthearrest/detention(ViennaConventiononConsularRelations,Art.36,(1969)).
Iftheindividualrequestssuchnotication,thedeputyshallcontactCentralDispatchas
soonaspracticalandrequesttheappropriateembassy/consulatebenotied.Deputies
shallprovideCentralDispatchwiththefollowinginformationconcerningtheindividual:
•Countryofcitizenship
•Fullnameofindividual,includingpaternalandmaternalsurname,ifused
•Dateofbirthorage
•Currentresidence
•Time,date,place,locationofincarceration/detentionandthe24-hourtelephone
numberoftheplaceofdetentionifdifferentfromtheDepartmentitself
Iftheindividualclaimscitizenshipofoneofthecountriesforwhichnoticationofthe
consulate/embassyismandatory,deputiesshallprovideCentralDispatchwiththe
informationaboveassoonaspracticable,regardlessofwhethertheindividualdesiresthat
theembassy/consulatebenotied.Thisprocedureiscriticalbecauseoftreatyobligations
withtheparticularcountries.Thelistofcountriesandjurisdictionsthatrequirenotication
canbefoundontheU.S.DepartmentofStatewebsite.
422.7.2DOCUMENTATION
Deputiesshalldocumentonthefacepageandinthenarrativeoftheappropriate
Arrest-InvestigationReportthedateandtimeCentralDispatchwasnotiedoftheforeign
national'sarrest/detentionandhis/herclaimednationality.
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424
ElDoradoCountySheriff'sOfce
PolicyManual
RapidDeploymentTeamPolicy
424.1PURPOSEANDSCOPE
Violenceinschools,workplacesandotherlocationsbyanyindividualorgroupofindividuals
presentsadifcultsituationforlawenforcement.Thepurposeofthispolicyistoidentify
guidelinesandfactorsthatwillassistrespondingdeputiesastheymakedecisionsinthese
rapidlyunfoldingandtensesituations.
424.2POLICY
Thepolicyofthisdepartmentindealingwiththecrisissituationshallbe:
(a)Toobtainandmaintaincompleteoperativecontroloftheincident.
(b)Toexploreeveryreasonablyavailablesourceofintelligenceregardingthe
circumstances,location,andsuspect(s)intheincident.
(c)Toattempt,byeverymeansavailable,toattainanytacticaladvantageoverthe
responsibleindividual(s).
(d)Toattempt,wheneverfeasible,anegotiatedsurrenderofthesuspect(s)andrelease
ofthehostagesthroughtheexpertiseofthemembersofthisdepartmentandothers.
(e)Whenanemergencysituationexists,neutralizethethreatasrapidlyasreasonably
possibletominimizeinjuryandlossoflife.
Nothinginthispolicyshallprecludetheuseofnecessaryforce,deadlyorotherwise,by
membersofthisdepartmentinprotectingthemselvesorothersfromdeathorseriousinjury.
424.3PROCEDURE
Ifthereisareasonablebeliefthatactsorthreatsbyasuspectareplacinglivesinimminent
danger,rstrespondingdeputiesshouldconsiderreasonableoptionstoimmediately
eliminatethethreat.Deputiesmustdecide,oftenunderamultitudeofdifcultandrapidly
evolvingcircumstances,whethertoadvanceonthesuspect,takeotheractionstodeal
withthethreatorwaitforadditionalresources.
Whendecidingonacourseofactiondeputiesshouldconsider:
(a)Whethersufcientpersonnelareavailableon-scenetoadvanceonthesuspect.Any
advanceonasuspectshouldbemadeusingteamsoftwoormoredeputieswhenever
reasonablypossible.
(b)Whetherindividualswhoareunderimminentthreatcanbemovedoutofdangerwith
reasonablesafety.
(c)Whetherthedeputieshavetheabilitytoeffectivelycommunicatewithothersinthe
eld.
(d)Whetherplannedtacticscanbeeffectivelydeployed.
(e)Theavailabilityofries,shotguns,shields,controldevicesandanyotherappropriate
tools,andwhetherthedeploymentofthesetoolswillprovideatacticaladvantage.
(f)Inacaseofabarricadedsuspectwithnohostagesandnoimmediatethreattoothers,
deputiesshouldconsidersummoningandwaitingforadditionalassistance(special
tacticsand/orhostagenegotiationteamresponse).
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(g)Ifasuspectisactivelyengagedintheinictionofseriousbodilyharmorother
life-threateningactivitytowardothers,thedeputyshouldtakeimmediateaction,if
reasonablypossible,tostopthethreatpresentedbythesuspectwhilecallingfor
additionalassistance.
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Policy
426
ElDoradoCountySheriff'sOfce
PolicyManual
ReportingPoliceActivityOutsideof
Jurisdiction
426.1PURPOSEANDSCOPE
Thispolicyprovidesgeneralguidelinesforreportingpoliceactivitywhileonoroff-dutyand
occurringoutsidethejurisdictionoftheElDoradoCountySheriff'sOfce.
426.1.1ASSISTANCETOAGENCIESOUTSIDETHECOUNTY
Whenadeputyison-dutyandisrequestedbyanalliedagencytoparticipateinlaw
enforcementactivityinanotherjurisdiction,he/sheshallobtainpriorapprovalfromthe
immediatesupervisorortheShiftSergeant.Iftherequestisofanemergencynature,the
deputyshallnotifyCentralDispatchbeforerespondingandthereafternotifyasupervisor
assoonaspractical.
426.1.2LAWENFORCEMENTACTIVITYOUTSIDETHECOUNTY
Anyon-dutydeputy,whoengagesinlawenforcementactivitiesofanytypeoutsidethe
immediatejurisdictionoftheElDoradoshallnotifyhisorhersupervisorortheShift
Sergeantattheearliestpossibleopportunity.Anyoff-dutydeputywhoengagesinanylaw
enforcementactivities,regardlessofjurisdictionshallnotifytheShiftSergeantassoonas
practical.
Thesupervisorshalldetermineifacasereportorotherdocumentationofthedeputy's
activityisrequired.Thereportorotherdocumentationshallbeforwardedtothedeputy's
DivisionCommander.
Exception:Routineassistancetoadjoiningcountyagencies(MeeksBaydeputyassisting
PlacerCountySheriff'sOfcepersonnelinTahomaandHomewood)requiresnotication
toCentralDispatchonly.
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428
ElDoradoCountySheriff'sOfce
PolicyManual
ImmigrationViolations
428.1PURPOSEANDSCOPE
Theimmigrationstatusofindividualsaloneisgenerallynotamatterforpoliceaction.It
isincumbentuponallemployeesofthisdepartmenttomakeapersonalcommitmentto
equalenforcementofthelawandequalservicetothepublicregardlessofimmigration
status.CondenceinthiscommitmentwillincreasetheeffectivenessoftheDepartmentin
protectingandservingtheentirecommunity.
428.2DEPARTMENTPOLICY
TheU.S.ImmigrationandCustomsEnforcement(ICE)hasprimaryjurisdictionfor
enforcementoftheprovisionsofTitle8,UnitedStatesCodedealingwithillegalentry.
WhenassistingICEatitsspecicrequest,orwhensuspectedcriminalviolationsare
discoveredasaresultofinquiryorinvestigationbasedonprobablecauseoriginatingfrom
activitiesotherthantheisolatedviolationsofTitle8,U.S.C.,§§1304,1324,1325and
1326,thisdepartmentmayassistintheenforcementoffederalimmigrationlaws.
428.3PROCEDURESFORIMMIGRATIONCOMPLAINTS
Personswishingtoreportimmigrationviolationsshouldbereferredtothelocalofceofthe
U.S.ImmigrationandCustomsEnforcement(ICE).TheEmployerSanctionUnitofICEhas
primaryjurisdictionforenforcementofTitle8,UnitedStatesCode.
428.3.1BASISFORCONTACT
Unlessimmigrationstatusisrelevanttoanothercriminaloffenseorinvestigation(e.g.,
harboring,smuggling,terrorism),thefactthatanindividualissuspectedofbeingan
undocumentedalienshallnotbethesolebasisforcontact,detention,orarrest.
428.3.2SWEEPS
TheElDoradoCountySheriff'sOfcedoesnotindependentlyconductsweepsorother
concentratedeffortstodetainsuspectedundocumentedaliens.
Whenenforcementeffortsareincreasedinaparticulararea,equalconsiderationshouldbe
giventoallsuspectedviolationsandnotjustthoseaffectingaparticularrace,ethnicity,age,
gender,sexualorientation,religion,socioeconomicstatusorothergroup.
Thedispositionofeachcontact(e.g.,warning,citation,arrest),whilediscretionaryin
eachcase,shouldnotbeaffectedbysuchfactorsasrace,ethnicity,age,gender,sexual
orientation,religionorsocioeconomicstatus.
428.3.3ICEREQUESTFORASSISTANCE
IfaspecicrequestismadebyICEoranyotherfederalagency,thisdepartmentwillprovide
availablesupportservices,suchastrafccontrolorpeacekeepingefforts,duringthefederal
operation.
Membersofthisdepartmentshouldnotparticipateinsuchfederaloperationsaspartofany
detentionteamunlessitisindirectresponsetoarequestforassistanceonatemporary
basisorforofcersafety.Anydetentionbyamemberofthisdepartmentshouldbebased
uponthereasonablebeliefthatanindividualisinvolvedincriminalactivity.
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428.3.4IDENTIFICATION
Wheneveranyindividualisreasonablysuspectedofacriminalviolation(infraction,
misdemeanororfelony),theinvestigatingdeputyshouldtakereasonablestepsto
determinetheperson'sidentitythroughvalididenticationorotherreliablesources.
Ifanindividualwouldhaveotherwisebeenreleasedforaninfractionormisdemeanoron
acitation,thepersonshouldbetakentothestationandgivenareasonableopportunity
toverifyhis/hertrueidentity(e.g.,telephonecalls).Iftheperson'sidentityisthereafter
reasonablyestablished,theoriginalcitationreleaseshouldbecompletedwithout
considerationofimmigrationstatus.
428.3.5ARREST
Ifthedeputyintendstotakeenforcementactionandtheindividualisunabletoreasonably
establishhis/hertrueidentity,thedeputymaytakethepersonintocustodyonthesuspected
criminalviolation(seeVehicleCode§40302(a)andPenalCode§836,ifpertinenttothe
circumstances).Aeldsupervisorshallapproveallsucharrests.
428.3.6BOOKING
Ifthedeputyisunabletoreasonablyestablishanarrestee'sidentity,theindividualmay,
uponapprovalofasupervisor,bebookedintojailforthesuspectedcriminalviolationand
heldforbail.
ApersondetainedexclusivelypursuanttotheauthorityofVehicleCode§40302(a)for
anyVehicleCodeinfractionormisdemeanorshallnotbedetainedbeyondtwohoursfor
thepurposeofestablishinghis/hertrueidentity.Regardlessofthestatusofthatperson's
identityattheexpirationoftwohours,he/sheshallbereleasedonhis/hersignaturewitha
promisetoappearincourtfortheVehicleCodeinfractionormisdemeanorinvolved.
428.3.7NOTIFICATIONOFIMMIGRATIONANDCUSTOMSENFORCEMENT
Wheneveradeputyhasreasontobelievethatanypersonarrestedforanyoffenselistedin
Health&SafetyCode§11369oranyotherfelonymaynotbeacitizenoftheUnitedStates
andtheindividualisnotgoingtobebookedintocountyjail,thearrestingdeputyshallcause
ICEtobenotiedforconsiderationofanimmigrationhold.
Ifadeputyhasanarticulablebeliefthatanindividualtakenintocustodyforany
misdemeanorisanundocumentedalien,andafterhe/sheisformallybookedthereisno
intentiontotransporttothecountyjail,ICEmaybeinformedbythearrestingdeputyso
thatICEmayconsiderplacinganimmigrationholdontheindividual.
InmakingthedeterminationwhethertonotifyICEinsuchcircumstances,thedeputy
should,inconsultationwithasupervisor,considerthetotalityofcircumstancesofeach
case,including,butnotlimitedto:
(a)Seriousnessoftheoffense
(b)Communitysafety
(c)PotentialburdenonICE
(d)Impactontheimmigrantcommunity
Generally,deputieswillnotneedtonotifyICEwhenbookingarresteesatthecountyjail.
Immigrationofcialsroutinelyinterviewsuspectedundocumentedalienswhoarebooked
intothecountyjailoncriminalchargesandnoticationwillbehandledaccordingtojail
operationprocedures.
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428.4CONSIDERATIONSPRIORTOREPORTINGTOICE
TheElDoradoCountySheriff'sOfceisconcernedforthesafetyoflocalcitizensand
thusdetectionofcriminalbehaviorisofprimaryinterestindealingwithanyperson.The
decisiontoarrestshallbebaseduponthosefactorswhichestablishprobablecauseand
notonarbitraryaspects.Race,ethnicity,age,gender,sexualorientation,religion,and
socioeconomicstatusaloneareofnobearingonthedecisiontoarrest.
Allindividuals,regardlessoftheirimmigrationstatus,mustfeelsecurethatcontactinglaw
enforcementwillnotmakethemvulnerabletodeportation.Membersshouldnotattempt
todeterminetheimmigrationstatusofcrimevictimsandwitnessesortakeenforcement
actionagainstthemabsentexigentcircumstancesorreasonablecausetobelievethata
crimevictimorwitnessisinvolvedinviolatingcriminallaws.Generally,ifadeputysuspects
thatavictimorwitnessisanundocumentedimmigrant,thedeputyneednotreportthe
persontoICEunlesscircumstancesindicatesuchreportingisreasonablynecessary.
Nothinginthispolicyisintendedtorestrictdeputiesfromexchanginglegitimatelaw
enforcementinformationwithanyotherfederal,stateorlocalgovernmententity(Title8
U.S.C.
§1373and8U.S.C.§1644).
428.4.1U-VISA/T-VISANONIMMIGRANTSTATUS
Undercertaincircumstances,federallawallowstemporaryimmigrationbenetstovictims
andwitnessesofcertainqualifyingcrimes(8USC§1101(a)(15)(UandT);8USC§
1101(a)(15)(T)).Adeclaration/certicationforaU-Visa/T-VisafromtheU.S.Citizenshipand
ImmigrationServicesmaybecompletedontheappropriateU.S.DHSFormsupplements
(I-918orI-914)bylawenforcementandmustincludeinformationonhowtheindividualcan
assistinacriminalinvestigationorprosecutioninorderforaU-Visa/T-Visatobeissued.
AnyrequestforassistanceinapplyingforU-Visa/T-Visastatusshouldbeforwardedina
timelymannertotheDetectiveBureausergeantassignedtosupervisethehandlingofany
relatedcase.TheDetectiveBureausergeantshoulddothefollowing:
(a)Consultwiththeassigneddetectivetodeterminethecurrentstatusofanyrelated
caseandwhetherfurtherdocumentationiswarranted.
(b)Reviewtheinstructionsforcompletingthedeclaration/certicationifnecessary.
InstructionsforcompletingFormsI-918/I-914canbefoundontheU.S.DHSwebsite.
(c)Contacttheappropriateprosecutorassignedtothecase,ifapplicable,toensure
thedeclaration/certicationhasnotalreadybeencompletedandwhethera
declaration/certicationiswarranted.
(d)Addresstherequestandcompletethedeclaration/certication,ifappropriate,ina
timelymanner.
(e)Ensurethatanydecisiontocompleteornotcompletetheformisdocumentedin
thecaseleandforwardedtotheappropriateprosecutor.Includeacopyofany
completeddeclaration/certicationinthecasele.
428.4.2HUMANTRAFFICKINGT-VISA
Deputiesandtheirsupervisorswhoareassignedtoinvestigateacaseofhumantrafcking
shallcompletetheaboveprocessanddocumentsneededforaT-Visaapplicationwithin15
businessdaysoftherstencounterwiththevictim,whetherornotitisrequestedbythe
victim(PenalCode§236.5).
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434
ElDoradoCountySheriff'sOfce
PolicyManual
AircraftAccidents
434.1PURPOSEANDSCOPE
Thispolicydescribessituationsinvolvingaircraftaccidentsincludingresponsibilitiesof
personnel,makingpropernotication,anddocumentation.
434.2RESPONSIBILITIES
Intheeventofanaircraftaccidenttheemployeeresponsibilitiesareasfollows:
434.2.1DEPUTYRESPONSIBILITY
Deputiesshouldtreatanaircraftaccidentsiteasacrimesceneuntilitisdeterminedthat
suchisnotthecase.Ifamilitaryaircraftisinvolved,additionaldangers,suchaslive
ordnanceorhazardousmaterials,maybepresent.Thescenemayrequireadditional
securityduetothepotentialpresenceofcondentialequipmentorinformation.
Thedutiesoftheelddeputyatthesceneofanaircraftaccidentincludethefollowing:
(a)Determinethenatureandextentoftheaccident.
(b)Requestadditionalpersonnelandotherresourcestorespondasneeded.
(c)ProvideassistancefortheinjuredpartiesuntilthearrivalofFireDepartmentpersonnel
and/orotheremergencypersonnel.
(d)Cordonoffandcontaintheareatoexcludeunauthorizedindividualsassoonas
practicable.
(e)Providecrowdcontrolandotherassistanceuntildirectedotherwisebyasupervisor.
(f)EnsuretheCoroner'sofceisnotiedifadeathoccurs.
Enteringanaircraftortamperingwithpartsordebrisisonlypermissibleforthepurpose
ofremovinginjuredortrappedoccupants,protectingthewreckagefromfurtherdamage
orprotectingthepublicfromdanger.Ifpossible,theinvestigatingauthorityshouldrst
beconsultedbeforeenteringormovinganyaircraftoranycrashdebris.Photographsor
sketchesoftheoriginalpositionsshouldbemadewheneverfeasible.
TheFireDepartmentwillberesponsibleforcontroloftheaccidentsceneuntiltheinjured
partiesarecaredforandtheaccidentscenehasbeenrenderedsafeforcontainment.
Thereafter,sheriff'spersonnelwillberesponsibleforpreservingthesceneuntilrelieved
bytheinvestigatingauthority.
Oncethesceneisrelinquishedtotheinvestigatingauthority,personnelfromthisagency
mayassistincontainmentofthesceneuntiltheinvestigationiscompletedorassistanceis
nolongerneeded.
Anairportserviceworkerortheairportmanagermayrespondtothescenetoassistthe
on-scenecommanderwithtechnicalexpertise,shoulditbeneededduringtheoperation.
434.2.2NATIONALTRANSPORTATIONSAFETYBOARD
TheNationalTransportationSafetyBoard(NTSB)hastheprimaryresponsibilityfor
investigatingaccidentsinvolvingcivilaircraft.Inthecaseofamilitaryaircraftincident,
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theappropriatebranchofthemilitarywillbeinvolvedintheinvestigation.TheNTSBis
concernedwithseveralaspectsofaaccidentasdescribedinthissection.
Everyeffortshouldbemadetopreservethescenetotheextentpossibleinthecondition
inwhichitwasfounduntilsuchtimeasNTSBorotherauthorizedpersonnelarrivetotake
chargeofthescene.
Militarypersonnelwillrespondtotakechargeofanymilitaryaircraftinvolved,whetheror
notinjuriesordeathshaveoccurred.
IftheaccidentdidnotresultinadeathorinjuryandtheNTSBelectsnottorespond,the
pilotorownermayassumecontroloftheaircraft.
RemovalofthewreckageshallbedoneundertheguidanceoftheNTSBormilitary
authoritiesor,iftheNTSBisnotrespondingforanon-siteinvestigation,atthediscretion
ofthepilotortheowner.
434.2.3CENTRALDISPATCHRESPONSIBILITIES
Dispatchersareresponsibletomakenoticationsasdirectedonceanaircraftaccidenthas
beenreported.Thenoticationswillvarydependingonthetypeofaccident,extentof
injuriesordamage,andthetypeofaircraftinvolved.Generally,thedispatcherwillneedto
notifythefollowingagenciesorindividualswhenanaircraftaccidenthasoccurred.
(a)FireDepartment
(b)Theaffectedairporttower
(c)Closestmilitarybaseifamilitaryaircraftisinvolved
(d)Ambulancesorotherassistanceasrequired
WhenanaircraftaccidentisreportedtotheSheriff'sDepartmentbytheairporttower
personnelthedispatcherreceivingsuchinformationshouldverifythatthetowerpersonnel
willcontacttheFederalAviationAdministration(FAA)FlightStandardsDistrictOfceand
theNationalTransportationSafetyBoard(NTSB).Intheeventthatairportpersonnelare
notinvolved,thedispatchershouldnotifytheFAAandtheNTSB.
434.2.4RECORDSMANAGERRESPONSIBILITIES
TheRecordsManagerisresponsibleforthefollowing:
(a)ForwardandmaintainanapprovedcopyoftheaccidentreporttotheCalifornia
DepartmentofAeronautics
(b)ForwardacopyofthereporttotheOperationsDivisionCommanderandthemanager
oftheaffectedairport
434.2.5PUBLICINFORMATIONOFFICERRESPONSIBILITIES
TheDepartmentPublicInformationOfcerisresponsibleforthefollowing:
(a)Obtaininformationforapressreleasefromtheon-scenecommanderorhisorher
designee
(b)Whenpractical,theDepartmentPublicInformationOfcershouldcoordinatewiththe
FAAPressInformationOfcertoprepareapressreleasefordistributiontotheMedia
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AircraftAccidents
Informationreleasedtothepressregardinganyaircraftaccidentshouldbehandledbythe
DepartmentPublicInformationOfcerorinaccordancewithexistingpolicy.
434.3DOCUMENTATION
Anyaircraftaccident(crash)withintheCounty,regardlessofwhetherinjuriesordeaths
occur,shallbedocumented.
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436
ElDoradoCountySheriff'sOfce
PolicyManual
FieldTrainingOfcerProgram
436.1PURPOSEANDSCOPE
TheFieldTrainingOfcerProgramisintendedtoprovideastandardizedprogramto
facilitatethedeputy'stransitionfromtheacademicsettingtotheactualperformanceof
generallawenforcementdutiesoftheElDoradoCountySheriff'sOfce.
Itisthepolicyofthisdepartmenttoassignallnewsheriff'sdeputiestoastructuredField
TrainingOfcerProgramthatisdesignedtopreparethenewdeputytoperformina
patrolassignment,andpossessingallskillsneededtooperateinasafe,productiveand
professionalmanner.
436.2FIELDTRAININGOFFICER-SELECTIONANDTRAINING
TheFieldTrainingOfcer(FTO)isanexperienceddeputytrainedintheartofsupervising,
trainingandevaluatingentrylevelandlateralsheriff'sdeputiesintheapplicationoftheir
previouslyacquiredknowledgeandskills.
436.2.1SELECTIONPROCESS
FTO'swillbeselectedbasedonthefollowingrequirements:
(a)DesiretobeanFTO
(b)Minimumofthree(3)yearsofpatrolexperience,one(1)ofwhichshallbewiththis
Department.
(c)CompleteaformalprocessasdesignatedbytheSheriff
(d)EvaluationbysupervisorsandcurrentFTO's
(e)PossessaPOSTBasiccerticate
(f)Demonstratedabilityasapositiverolemodel
436.2.2TRAINING
AdeputyselectedasaFieldTrainingOfcershallsuccessfullycompleteaPOSTcertied
(40-hour)FieldTrainingOfcer'sCoursepriortobeingassignedasanFTO.
AllFTOsmustcompletea24-hourFieldTrainingOfcerupdatecourseeverythreeyears
whileassignedtothepositionofFTO.
436.3FIELDTRAININGOFFICERPROGRAMSUPERVISOR
TheFTOProgramsupervisorshouldbeselectedfromtherankofsergeantoraboveby
theOperationsDivisionCommanderoradesigneeandshouldpossess,orbeeligibleto
receive,aPOSTSupervisoryCerticate.
TheresponsibilitiesoftheFTOProgramsupervisorincludethefollowing:
(a)AssignmentoftraineestoFTOs
(b)ConductFTOmeetings
(c)MaintainandensureFTO/traineeperformanceevaluationsarecompleted
(d)Maintain,updateandissuetheFieldTrainingManualtoeachtrainee
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(e)MonitorindividualFTOperformance
(f)MonitoroverallFTOProgram
(g)MaintainliaisonwithFTOcoordinatorsofotheragencies
(h)Maintainliaisonwithacademystaffonrecruitperformanceduringtheacademy
(i)DevelopongoingtrainingforFTOs
TheFTOProgramsupervisorwillberequiredtosuccessfullycompleteaPOSTapproved
FieldTrainingAdministrator'sCoursewithinoneyearofappointmenttothisposition(11
CCR§1004(c)).
436.4TRAINEEDEFINED
Anyentrylevelorlateralsheriff'sdeputynewlyappointedtotheElDoradoCountySheriff's
OfcewhohassuccessfullycompletedaPOSTapprovedBasicAcademy.
436.5REQUIREDTRAINING
EntryleveldeputiesshallberequiredtosuccessfullycompletetheFieldTrainingProgram,
consistingofaminimumof10weeks.
Thetrainingperiodforalateraldeputymaybemodieddependingonthetrainee's
demonstratedperformanceandlevelofexperience,butshallconsistofaminimumofeight
weeks.
Totheextentpracticable,entrylevelandlateraldeputiesshouldbeassignedtoavarietyof
FieldTrainingOfcers,shiftsandgeographicalareasduringtheirFieldTrainingProgram.
436.5.1FIELDTRAININGMANUAL
EachnewdeputywillbeissuedaFieldTrainingManualatthebeginningofhis/herPrimary
TrainingPhase.Thismanualisanoutlineofthesubjectmatterand/orskillsnecessary
toproperlyfunctionasadeputywiththeElDoradoCountySheriff'sOfce.Thedeputy
shallbecomeknowledgeableofthesubjectmatterasoutlined.He/sheshallalsobecome
procientwiththoseskillsassetforthinthemanual.
TheFieldTrainingManualwillspecicallycoverthosepolicies,procedures,rulesand
regulationsadoptedbytheElDoradoCountySheriff'sOfce.
436.6EVALUATIONS
Evaluationsareanimportantcomponentofthetrainingprocessandshallbecompletedas
outlinedbelow.
436.6.1FIELDTRAININGOFFICER
TheFTOwillberesponsibleforthefollowing:
(a)Completeandsubmitawrittenevaluationontheperformanceofhis/herassigned
traineetotheFTOCoordinatoronadailybasis.
(b)ReviewtheDailyTraineePerformanceEvaluationswiththetraineeeachday.
(c)Completeadetailedend-of-phaseperformanceevaluationonhis/herassigned
traineeattheendofeachphaseoftraining.
(d)SignoffallcompletedtopicscontainedintheFieldTrainingManual,notingthe
method(s)oflearningandevaluatingtheperformanceofhis/herassignedtrainee.
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436.6.2IMMEDIATESUPERVISOR
TheimmediatesupervisorshallreviewandapprovetheDailyTraineePerformance
EvaluationsandforwardthemtotheFieldTrainingAdministrator.
436.7DOCUMENTATION
AlldocumentationoftheFieldTrainingProgramwillberetainedinthedeputy'strainingles
andwillconsistofthefollowing:
(a)DailyTraineePerformanceEvaluations
(b)Endofphaseevaluations
(c)ACerticateofCompletioncertifyingthatthetraineehassuccessfullycompletedthe
requirednumberofhoursofeldtraining
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437
ElDoradoCountySheriff'sOfce
PolicyManual
Sheriff'sResponsibilities-MajorFires
437.1PURPOSEANDSCOPE
ThepurposeofthispolicyistodenetheroleoftheSheriff'sOfceatthesceneofmajor
reswithintheCountyarea.Itisemphasizedthatthispolicyisnotintendedinanywayto
infringeontheareasofresponsibilityofthevariousredepartments.Thetimelyarrivalof
aSheriff'sunitisto:
(a)Provideanon-sceneemergencyresponderattheearliestpossibletimesincethe
Sheriff'sunitmaybemoreproximatetotherescenethantheredepartment.
(b)ProvidetheearliestopportunityfortheSheriff'sOfcetoexerciseitsareasof
jurisdictionassetforthbelow.
437.2OVERALLSHERIFF'SOFFICERESPONSIBILITIES
ThefollowingaretheresponsibilitiesoftheSheriff'sOfceattherescene:
(a)CROWDCONTROL:Crowdandspectatorcontrolattheresceneistheresponsibility
oftheSheriff'sOfcebytheenforcementauthorityofPenalCode§409.5.
(b)TRAFFICCONTROL:TrafccontrolwillnormallybereferredtotheCalifornia
HighwayPatrol.However,iftheCaliforniaHighwayPatrolisnoton-sceneordoes
nothavesufcientunitsavailableforthecommitment,Sheriff'sDeputiesmayprovide
trafccontrolasrequestedorasnecessary.
(c)EVACUATION:TheSheriff'sOfceisthescenemanagerformajorevacuation.
Thoughtherstpriorityoftheredepartmentisresuppression,redepartment
personnel,ifavailable,mayassistinevacuationifnecessary.TheSheriff'sOfce
hasauthoritytocloseanareaandcompelevacuationviaPenalCode§409.5.Under
thissameSection,theSheriff'sOfcemayarrestunauthorizedpersonswhoenter
anareaclosedduetodisaster.
(d)PRE-EVACUATIONWARNINGSASSISTANCE:theSheriff'sOfceassumesthis
responsibilitysinceitcloselycoincideswithevacuationsandisconsistentwiththe
authoritysetforthinPenalCode§409.5.Firedepartmentscanassistinpublic
warningsofpre-evacuationsarerequestedorasnecessary.
437.3DECISIONTOEVACUATE
Nospecicorsingleagencyhasthelegislatedresponsibilitytomakethedecisionto
evacuate.Itisanticipatedthatundertheincidentcommandsystemconceptofunied
commandthatsuchadecisionwillbearrivedatthroughtheutilizationoftheexpertise
oftheagencyrepresentativespresentattheCommandPostsite.Inasituationinwhich
theSheriffisIncidentCommander(suchasabarricadedsuspectsituation),thedecision
willrestentirelywithinthescopeoftheSheriff'sOfceauthority.Inasituationinwhich
theSheriffisnottheIncidentCommanderthenaldecisiontoevacuatewillcomefrom
theIncidentCommander.Oncesuchadecisionismade,theSheriff'sOfceassumesfull
authorityandresponsibilitytoimplementevacuation.
437.3.1NOTIFICATION
Assoonastheprobabilityofevacuationarises,thefollowingaretobecontactedtorespond
tothescene:theon-dutyPatrolSergeant,PatrolLieutenantand/orthePatrolCaptain.
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Immediatelyfollowingtheabovenotications,theUndersheriff,SheriffandtheElDorado
CountyOfceofEmergencyServicesaretobenotied.Thesenoticationsaretobemade
atthepointwhereitisdecidedtowarnresidentsofthepossibilityofevacuation.
437.3.2CLASSIFICATIONSOFEVACUATION
ForthepurposeoftheSheriff'sOfce,evacuationsshallbedividedintotwostages:
(a)Voluntary(precautionary)evacuation:Inthissituationawarningisgiventopersons
withintheaffectedareathatathreatoflifeandpropertyexists.Personsissuedthis
typeofwarningarenotrequiredtoevacuate.
(b)Mandatoryevacuation:Awarningisgiventopersonswithintheaffectedarethatan
imminentthreattolifeandpropertyexists.Personsissuedthistypeofwarningmust
evacuateinaccordancewiththedirectionsoftheon-scenedeputies.
1.Adeputy'sjudgmentmightbequestionedifanattemptwasmadeto"force"
anoccupantfromhisresidencewhen,afterbeingnotied,hestatesthathe
wishestoremainandprotecthisproperty.Additionalverbalpersuasionshould
beemployedwhenalife-endangeringsituationisimminent.Ifthisfails,an
"EvacuationRefusalForm"shouldbelledoutbythedeputyandacopygivento
theresident.InextremecasessufcientlegalauthorityexistsunderPenalCode
§148ofthetomakeanarrest,however,extremecautionmustbeexercisedin
utilizingthismethodofremoval.
2.NOTEOFCAUTION:Althoughwewanttogiveourselvesasmuchlead-time
aspossibletocarryoutourmission,prematureevacuationsarenotthe
answer.Therefore,thesituationmustbecarefullyassessedusingallavailable
resources.
437.3.3PRELIMINARYEVACUATIONFACTORS
(a)Priortotheannouncementofthedecisiontoevacuate,eithervoluntaryormandatory,
thefollowingissuesmustbeanticipatedanddeterminedtothemaximumextent
possible:
1.Theareatobeevacuatedbasedontheincidentconditions.
2.Availableevacuationroutes.
3.Theavailablemeansofnotication.
4.Thepersonnelavailabletocarryouttheevacuation.
5.Thetimeavailable.
6.Locationofevacuationcenters(ContactOfceofEmergencyServicesfor
evacuationcenterlocation).
437.3.4PROCEDURES
(a)TherankingSheriff'sofcerinchargeisresponsiblefortheaccomplishmentofthe
followingobjectives:
1.Asituationestimate.InincidentsinwhichtheSheriff'sOfceisnottheIncident
Commander,thisestimatewill,ifnecessary,havetocomefromtheIncident
Commander.
2.Establishmentandmaintenanceofaperimeteraroundtheaffectedarea.
3.Door-to-doorcommunicationtopersonswithintheaffectedareawarningthem
toleaveandgivingthelocationofevacuationcenter(s).
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4.Interiorpatroloftheevacuatedarea,ifappropriate.
5.Additionaldepartmentalpersonnelandresourcesneededatthescene.
6.Locationofthe"stagingarea"fordepartmentalpersonnel.
7.LocationofCommandPostandradiodesignationoftheCommandPostaswell
asthescenedeputies.
(a)EventhoughaCommandPostmayalreadyhavebeenestablished,itwill
usuallyproveadvantageoustorespondtheSheriff'smobileCommand
Posttothesceneespeciallyiftheincidenthasanypotentialforalengthy
duration.
8.DesignateaLawBranchDirector.NormallythiswillbeaSergeant,however,
inanincidentofmajormagnitudethiscanbeaLieutenantorabove.The
Sheriff'sIncidentCommanderoragencyrepresentativeshouldremainwiththe
CommandPost.
437.3.5SPECIFICEVACUATIONPROCEDURES
Theareatobeevacuatedshallbedividedintosectors.Deputiesshallbeassignedto
evacuatespecicsectors,beginningclosesttotheincidentandmovingoutwardfromit.
(a)Usedoorknocks,siren,publicaddresssystem,etc.asappropriate.
(b)Maintainarecordofeachcontactand/ornoanswer.Askneighborsaboutanydeaf,
inrmorinvalidpersonwhomaynothaverespondedtoadoorknock.
(c)Adviseresidentsofthetypeofevacuation(voluntary/mandatory).
(d)Adviseresidentsofthebestavailableroutesoutofthearea.
(e)Adviseresidentsofthelocationoftheevacuationcenter(s),ifknown.
(f)Adviseresidentsofthetimeremainingbeforethesituationbecomescriticalandthe
estimateddurationoftheemergencyifknownorcanbereasonableestimated.
437.3.6POSTEVACUATIONPROCEDURES
(a)Oncetheevacuationhasbeencompleted,therankingSheriff'sofcerinchargeshall
taketheappropriateactiontoclosethearea:
1.Noaccess.Prohibitsunauthorizedpersonsintotheclosedarea.
2.Limitedaccess.Allowspersonsintotheclosedareaaccordingtocriteria
establishedbytheIncidentCommandersuchas:
(a)Residentswithvalididenticationindicatingresidencyintheaffectedarea.
(b)Publicutilityemployees.
(c)Owners,managers,and/oremployeesofbusinesseswithintheclosed
area.
Generallythereisnotauthoritytoprohibitmediawithvalididenticationfromenteringa
closedarea.Theyshouldbewarnedofthedangerandallowedtoproceed.
437.4COMMUNICATION
Ifpossible,secondaryfrequenciesand/orCLEMARSshouldbeutilizedduringevacuation
operations.
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437.5ARSONINVESTIGATION
TheSheriff'sOfcewillinitiatetheappropriatereportandinvestigationwhenrepersonnel
havedeterminedthatthecauseofareisarson.Follow-upinvestigationwillbehandled
bytheappropriateSheriff,CDF,USFSand/orredepartmentarsoninvestigators.
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440
ElDoradoCountySheriff'sOfce
PolicyManual
DetentionsAndPhotographing
Detainees
440.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishguidelinesforconductingeldinterviews(FI)and
pat-downsearches,andthetakingandretentionofphotographsofpersonsdetainedinthe
eldbutnotarrested.Duetoavarietyofsituationsconfrontingthedeputy,thedecisionto
FIorphotographaelddetaineeshallbelefttothediscretionoftheinvolveddeputybased
onthetotalityofthecircumstancesavailabletothematthetimeofthedetention.
440.2DEFINITIONS
Detention-Occurswhenadeputyintentionally,throughwords,actionsorphysicalforce
causesanindividualtoreasonablybelievehe/sheisbeingrequiredtorestricthis/her
movement.Detentionsalsooccurwhenadeputyactuallyrestrainsaperson'sfreedomof
movement.
ConsensualEncounter-Occurswhenadeputycontactsanindividualbutdoesnotcreate
adetentionthroughwords,actionsorothermeans.Inotherwords,areasonableindividual
wouldbelievethathis/hercontactwiththedeputyisvoluntary.
FieldInterview-Thebriefdetainmentofanindividual,whetheronfootorinavehicle,
basedonreasonablesuspicionforthepurposesofdeterminingtheindividual'sidentityand
resolvingthedeputy'ssuspicions.
FieldPhotographs-Fieldphotographsaredenedasposedphotographstakenof
apersonduringacontact,detention,orarrestintheeld.Undercoversurveillance
photographsofanindividualandrecordingscapturedbythenormaloperationofaMobile
AudioVideo(MAV)systemwhenpersonsarenotposedforthepurposeofphotographing
arenotconsideredeldphotographs.
Pat-DownSearch-Thistypeofsearchisusedbydeputiesintheeldtocheckanindividual
forweapons.Itinvolvesathoroughpattingdownofclothingtolocateanyweaponsor
dangerousitemsthatcouldposeadangertothedeputy,thedetainee,orothers.
ReasonableSuspicion-Occurswhen,underthetotalityofthecircumstances,adeputy
hasarticulablefactsthatcriminalactivitymaybeafootandaparticularpersonisconnected
withthatpossiblecriminalactivity.
440.3FIELDINTERVIEWS
DeputiesmaystopindividualsforthepurposeofconductinganFIwherereasonable
suspicionispresent.Injustifyingthestop,thedeputyshouldbeabletopointtospecic
factswhich,whentakentogetherwithrationalinferences,reasonablywarrantthestop.
Suchfactsinclude,butarenotlimitedto,thefollowing:
(a)Theappearanceordemeanorofanindividualsuggeststhathe/sheispartofa
criminalenterpriseorisengagedinacriminalact.
(b)Theactionsofthesuspectsuggestthathe/sheisengagedinacriminalactivity.
(c)Thehourofdayornightisinappropriateforthesuspect'spresenceinthearea.
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(d)Thesuspect'spresenceintheparticularareaissuspicious.
(e)Thesuspectiscarryingasuspiciousobject.
(f)Thesuspect'sclothingbulgesinamannerthatsuggestshe/sheiscarryinga
weapon.
(g)Thesuspectislocatedinproximatetimeandplacetoanallegedcrime.
(h)Thedeputyhasknowledgeofthesuspect'spriorcriminalrecordorinvolvement
incriminalactivity.
440.3.1INITIATINGAFIELDINTERVIEW
Adeputymayinitiatethestopofapersonwhenthereisarticulable,reasonablesuspicion
todoso.Apersonhowever,shouldnotbedetainedlongerthanisreasonablynecessary
toresolvethedeputy'ssuspicions.
Nothinginthispolicyisintendedtodiscourageconsensualcontacts.Frequentandrandom
casualcontactswithconsentingindividualsareencouragedbytheElDoradoCounty
Sheriff'sOfcetostrengthenourcommunityinvolvement,communityawarenessand
problemidentication.
440.3.2WITNESSIDENTIFICATIONANDINTERVIEWS
Becausepotentialwitnessestoanincidentmaybecomeunavailableortheintegrityoftheir
statementscompromisedwiththepassageoftime,deputiesshould,whenwarrantedbythe
seriousnessofthecase,takereasonablestepstopromptlycoordinatewithanon-scene
supervisorand/orcriminalinvestigatorstoutilizeavailablepersonnelforthefollowing:
(a)Identifyallpersonspresentatthesceneandintheimmediatearea.
1.Whenfeasible,arecordedstatementshouldbeobtainedfromthosepersons
whoclaimnottohavewitnessedtheincidentbutwhowerepresentatthe
timeitoccurred.
2.Anypotentialwitnesswhoisunwillingorunabletoremainavailablefora
formalinterviewshouldnotbedetainedabsentreasonablesuspiciontodetain
orprobablecausetoarrest.Withoutdetainingtheindividualforthesole
purposeofidentication,deputiesshouldattempttoidentifythewitnessprior
tohis/herdeparture.
(b)Witnesseswhoarewillingtoprovideaformalinterviewshouldbeaskedtomeetat
asuitablelocationwherecriminalinvestigatorsmayobtainarecordedstatement.
Suchwitnesses,ifwilling,maybetransportedbydepartmentpersonnel.
1.Awritten,verbalorrecordedstatementofconsentshouldbeobtainedprior
totransportingawitnessinadepartmentvehicle.Whenthewitnessisa
minor,consentshouldbeobtainedfromtheparentorguardian,ifavailable,
priortotransportation.
440.4PAT-DOWNSEARCHES
Apat-downsearchofadetainedsubjectmaybeconductedwheneveradeputyreasonably
believesthatthepersonmaypossessanobjectthatcanbeutilizedasanoffensiveweapon
orwheneverthedeputyhasareasonablefearforhis/herownsafetyorthesafetyofothers.
Circumstancesthatmayestablishjusticationforperformingapat-downsearchinclude,
butarenotlimitedtothefollowing:
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(a)Thetypeofcrimesuspected,particularlyincrimesofviolencewheretheuseor
threatofdeadlyweaponsisinvolved.
(b)Wheremorethanonesuspectmustbehandledbyasingledeputy.
(c)Thehourofthedayandthelocationorneighborhoodwherethestoptakesplace.
(d)Priorknowledgeofthesuspect'suseofforceand/orpropensitytocarrydeadly
weapons.
(e)Theappearanceanddemeanorofthesuspect.
(f)Visualindicationswhichsuggestthatthesuspectiscarryingarearmorother
weapon.
(g)Theageandgenderofthesuspect.
Wheneverpossible,pat-downsearchesshouldbeperformedbydeputiesofthesame
gender.
440.5FIELDPHOTOGRAPHS
Beforephotographinganyelddetainee,thedeputyshallcarefullyconsider,amongother
things,thefactorslistedbelow.
440.5.1FIELDPHOTOGRAPHSTAKENWITHCONSENT
Fieldphotographsmaybetakenwhenthesubjectofthephotographknowinglyand
voluntarilygivesconsent.
440.5.2FIELDPHOTOGRAPHSTAKENWITHOUTCONSENT
Fieldphotographsmaybetakenwithoutconsentonlyiftheyaretakenduringadetention
thatisbaseduponreasonablesuspicionofcriminalactivity,andthephotographservesa
legitimatelawenforcementpurposerelatedtothedetention.Mereknowledgeorsuspicion
ofgangmembershiporafliationisnotasufcientjusticationfortakingaphotograph
withoutconsent.Thedeputymustbeabletoarticulatefactsthatreasonablyindicatethat
thesubjectwasinvolvedinorwasabouttobecomeinvolvedincriminalconduct.
If,priortotakingaphotograph,thedeputy'sreasonablesuspicionofcriminalactivityhas
beendispelled,thedetentionmustceaseandthephotographshouldnotbetaken.
Alleldphotographswillberetainedincompliancewiththispolicy.
440.6SUPERVISORRESPONSIBILITY
Whileitisrecognizedthateldphotographsoftenbecomevaluableinvestigativetools,
supervisorsshouldmonitorsuchpracticesinviewoftheabovelistedconsiderations.This
isnottoimplythatsupervisorapprovalisrequiredbeforeeachphotograph.Accesstoeld
photographsshallbestrictlylimitedtolawenforcementpurposes.
440.7DISPOSITIONOFPHOTOGRAPHS
AlldetaineephotographsmustbeadequatelylabeledandsubmittedtotheShiftSergeant
witheitheranassociatedFIcardorothermemorandumexplainingthenatureofthecontact.
Ifanindividualisphotographedasasuspectinaparticularcrime,thephotographshouldbe
submittedasanevidenceitemintherelatedcase,followingstandardevidenceprocedures.
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Ifaphotographisnotassociatedwithaninvestigationwhereacasenumberhasbeen
issued,theShiftSergeantshouldreviewandforwardthephotographtooneofthefollowing
locations:
(a)IfthephotoandassociatedFIormemorandumisrelevanttocriminalstreetgang
enforcement,theShiftSergeantwillforwardthephotoanddocumentstotheGang
Supervisor.TheGangSupervisorwillensurethephotographandsupporting
documentsareretainedasprescribedbyPolicy§442.
(b)PhotographsthatdonotqualifyforCriminalStreetGangleretentionorwhichare
notevidenceinaninvestigationwithanassignedcasenumbershouldbeforwarded
totheRecordsSection.ThesephotographswillbepurgedasdescribedinPolicy§
440.7.1.
Whenaphotographistakeninassociationwithaparticularcase,thedetectivemayuse
suchphotographinaphotolineup.Thereafter,theindividualphotographshouldberetained
asapartofthecasele.AllotherphotographswillbekeptintheRecordsSectionina
separatenon-bookingphotographleinalphabeticalorder.
440.7.1PURGINGTHEFIELDPHOTOFILE
TheRecordsManagerwillberesponsibleforensuringthatphotographsmaintainedbythe
RecordsSectionthataremorethanoneyearoldandnolongerservealawenforcement
purposeareperiodicallypurgedanddestroyed.Photographsthatcontinuetoservea
legitimatelawenforcementpurposemayberetainedlongerthanoneyearprovidedthat
anotationofthatfactisaddedtotheleforeachadditionalyearthattheyareretained.
AccesstotheFIphotoleshallbestrictlylimitedtolawenforcementpurposes.
Aphotographneednotbepurgedbutmayberetainedasanupdatedphotographinaprior
bookingleifthepersondepictedinthephotographhasbeenbookedattheElDorado
CountySheriff'sOfceandthebookingleremainsintheRecordsSection.
440.8PHOTOREVIEWPOLICY
AnypersonwhohasbeenthesubjectofaeldphotographoranFIbythisagencyduring
anycontactotherthananarrestmayleawrittenrequestwithin30daysofthecontact
requestingareviewofthestatusofthephotograph/FI.Therequestshallbedirected
totheofceoftheSheriffwhowillensurethatthestatusofthephotographorFIis
properlyreviewedaccordingtothispolicyasdescribedbelow.Uponaverbalrequest,the
Departmentwillsendarequestformtotherequestingpartyalongwithacopyofthispolicy.
440.8.1REVIEWPROCESS
Uponreceiptofsuchawrittenrequest,theSherifforhisorherdesigneewillpermitthe
individualtoappearinperson(anyminormustbeaccompaniedbytheirparentorlegal
guardian)forareviewofthestatusofthephotograph/Fl.
Suchameetingwillgenerallybescheduledduringregularbusinesshourswithin30daysof
thereceiptofthewrittenrequest.Anextensionofthe30-daylimitmaybemadeeitherupon
themutualconvenienceofthepartiesorif,atthediscretionoftheSheriff,thereappears
tobeanongoinglegitimatelawenforcementinterestwhichwarrantsadelay.Ifthedelay
couldjeopardizeanongoinginvestigation,nothinginthispolicyshallrequiretheSheriffto
disclosethereason(s)forthedelay.
Ameetingforthereviewofthestatusofanynon-arrestphotograph/FIisnotintendedto
beaformalhearing,butsimplyaninformalopportunityfortheindividualtomeetwiththe
Sherifforhis/herdesigneetodiscussthematter.
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Aftercarefullyconsideringtheinformationavailable,theSheriffordesigneewilldetermine,
generallywithin30daysoftheoriginalmeeting,whetherthephotograph/FIwasobtained
inaccordancewithexistinglawandElDoradoCountySheriff'sOfcepolicyand,evenif
properlyobtained,thenwhetherthereisanyongoinglegitimatelawenforcementinterestin
retainingthephotograph/FI.
IftheSherifforhis/herdesigneedeterminesthatthephotograph/FIwasobtainedin
accordancewithexistinglawanddepartmentpolicyandthatthereisanongoinglegitimate
lawenforcementinterestinretainingthenon-arrestphotograph,thephotograph/FIshall
beretainedaccordingtothispolicyandapplicablelaw.
IftheSherifforhis/herdesigneedeterminesthattheoriginallegitimatelawenforcement
interestinretaininganon-arrestphotographnolongerexistsorthatitwasobtainedin
violationofexistinglaworElDoradoCountySheriff'sOfcepolicy,theoriginalphotograph
willbedestroyedorreturnedtothepersonphotographed,ifrequested.Allotherassociated
reportsordocuments,however,willberetainedaccordingtodepartmentpolicyand
applicablelaw.
IftheSherifforhis/herdesigneedeterminesthattheoriginallegitimatelawenforcement
interestinretaininganon-arrestFInolongerexistsorthattheoriginalF/Iwasnotobtained
inaccordancewithestablishedlaworElDoradoCountySheriff'sOfcepolicy,theoriginal
FImayonlybedestroyedupontheexecutionofafullandcompletewaiverofliabilitybythe
individual(andguardianifaminor)arisingoutofthateldcontact.
IftheSherifforhis/herdesigneedeterminesthatanyinvolvedElDoradoCountySheriff's
Ofcepersonnelviolatedexistinglawordepartmentpolicy,theSheriffordesigneeshall
initiateaseparateinternalinvestigationwhichmayresultinadditionaltraining,disciplineor
otherappropriateactionfortheinvolvedemployees.
Thepersonphotographed/FI'dwillbeinformedinwritingwithin30daysoftheSheriff's
determinationwhetherornotthephotograph/FIwillberetained.Thisdoesnotentitleany
persontoanydiscoveryoraccesstoanylawenforcementrecordsnototherwiseauthorized
bylaw.
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442
ElDoradoCountySheriff'sOfce
PolicyManual
CriminalStreetGangs
442.1PURPOSEANDSCOPE
Itisthepolicyofthisdepartmenttoestablishaprocedureforidentifyingcriminalstreet
gangs,participantsofcriminalstreetgangs,andpatternsofcriminalactivityasoutlinedin
PenalCode§186.20throughPenalCode§186.33ofthe"StreetTerrorismEnforcement
andPreventionAct."
Theintentofthispolicyistoprovideforthecollectionandmanagementofcriminalstreet
ganginformationsoastoenhanceofcersafetyandthecriminalprosecutionofcriminal
streetgangparticipants.Thispolicyisnotintendedordesignedtoestablishaformalgang
intelligencedatabase.
442.2DEFINITIONS
PatternofCriminalGangActivity-Thecommission,attemptedcommission,conspiracy
tocommit,sustainedjuvenilepetitionfor,orconvictionoftwoormoreofanyoffensesas
describedinPenalCode§186.22(e).
CriminalStreetGang-Anyongoingorganization,association,orgroupofthreeormore
persons,whetherformalorinformal,havingasoneofitsprimaryactivitiesthecommission
ofoneormoreofthecriminalactsenumeratedinPenalCode§186.22(e),andwhichhas
acommonnameorcommonidentifyingsignorsymbol,andwhosemembersindividually
orcollectivelyengageorhaveengagedinapatternofcriminalstreetgangactivity.
GangRelatedCrime-Anycrime,whichiscommittedforthebenetof,atthedirectionof,
orinassociationwith,acriminalstreetgangwiththeintenttopromote,furtherorassistany
criminalstreetgang.
442.3IDENTIFICATIONOFCRIMINALSTREETGANGS/PARTICIPANTS
TheGangEnforcementUnitshallbeauthorizedtocollectinformationonindividualswho
aresuspectedofparticipatinginacriminalstreetgangandgroupsthataresuspectedof
beingcriminalstreetgangs.
(a)Agroupofthreeormoreindividualsshallbedesignatedacriminalstreetgangwhen:
1.Theyhaveacommonnameorcommonidentifyingsignorsymbol.
2.Thereisevidence,substantiatedbycrimeandinformationalreports,thata
primaryactivityofthegroupisthecommissionofoneormorecriminalacts
enumeratedinPolicyManual§442.2.
3.Oneormoremembersindividuallyorcollectivelyhaveengagedinapatternof
criminalgangactivityasdenedinPolicyManual§442.2ofthispolicy.
4.AdesignatedrepresentativeoftheDistrictAttorney'sOfcereviewsthe
availableevidenceandconcurswithaDepartmentndingthatthegroupmeets
thecriteriaforbeingacriminalstreetgang.
(b)Anindividualshallbedesignatedasaparticipantinacriminalstreetgangandincluded
inagangle,whenoneormoreofthefollowingelementshavebeenveriedbya
GangGangEnforcementUnitmemberandareasonablebasisforbelievingsuch
afliationhasbeenestablishedandapprovedbyasupervisor:
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1.Anindividualadmitsmembershipinacriminalstreetgang.
2.Areliableinformantorknowngangmemberidentiesanindividualasa
participantinacriminalstreetgang.
3.Aninformantofpreviouslyuntestedreliabilityidentiesanindividualasa
participantinacriminalstreetgangwhenthatidenticationiscorroboratedby
independentinformation.
4.Anindividualresidesinorfrequentsaparticularcriminalstreetgang'sarea,
andaffectstheirstyleofdress,colorofdress,useofjewelry,tattoos,monikers,
oranyotheridentiablemannerismassociatedtothatparticularcriminalstreet
gang,andwherethedeputydocumentsreasonablesuspicionthattheindividual
isinvolvedincriminalgangactivityorenterprise.
5.Apersonhasbeenarrestedinthecompanyofidentiedcriminalstreetgang
membersforoffensesthatareconsistentwithcriminalstreetgangactivityor
criminalstreetgangrelatedcrimes.
6.Anindividualisidentiedasagangmemberinacriminalstreetgangdocument
ortheindividualisdepictedinacriminalstreetgangmember'sphotograph(s)
insuchamannerastoclearlyindicatemembershipinacriminalstreetgang.
7.Anindividualotherwisemeetsthecriteriaofacriminalstreetgangparticipant
undertheguidelinesofadepartmentapprovedgangintelligencedatabase
and/or28C.F .R.23.20.
(c)Anindividualmaybedesignatedasagangafliateonlywhentheindividualisknown
toafliatewithactivecriminalgangmembersandadeputyhasestablishedthatthere
isreasonablesuspicionthattheindividualisinvolvedincriminalactivity.Adeputy's
beliefmustbepremiseduponreasoningandlogiccoupledwithsoundjudgmentbased
uponlawenforcementexperience,ratherthanamerehunchorwhim.
442.4CRIMINALSTREETGANGTEMPORARYFILE
TheGangUnitSupervisormaymaintainatemporaryleofreportsandFIsthatisseparate
fromanycriminalgangintelligencedatabasewhenanindividualorgrouphasbeen
identiedasasuspectedcriminalstreetgangparticipantorasuspectedcriminalstreet
gangbutdoesnotmeetthecriterianecessaryforentryintoacriminalgangintelligence
database.
Inclusioninatemporarylemaybedoneonlyifthereisareasonablelikelihoodthat,
withinoneyearofthecontact,theindividualorgroupwillmeetthecriteriaforentryinto
adepartmentapprovedcriminalgangintelligencedatabase.ReportsandFIswillonlybe
includedinatemporaryganglewiththewrittenauthorizationoftheGangUnitSupervisor.
Atemporaryleofcriminalstreetgangparticipantsorcriminalstreetgangsshallinclude:
(a)Names,aliases,monikers,addresses,andotherrelevantidentifyinginformation.
(b)Gangname.
(c)Justicationusedtoidentifyanindividualasacriminalstreetgangparticipant.
(d)Vehicle(s)knowntobeused.
(e)Crossreferencestootheridentiedgangsorgangmembers.
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442.4.1REVIEWANDPURGINGOFGANGPARTICIPANTFILE
Temporarylesshallnotberetainedlongerthanoneyear.Attheendofoneyear,temporary
lesmustbepurgediftheinformationdoesnotqualifyforentryintoadepartmentapproved
criminalgangintelligencedatabase.
TheGangUnitSupervisorshallperiodicallyreviewtemporarylestoverifythatthe
informationwasproperlyobtainedandmeetsthecriteriaforretention.Validationand
purgingoftemporarycriminalstreetganglesistheresponsibilityoftheGangUnit
Supervisor.
442.4.2CRIMINALGANGINTELLIGENCEDATABASES
Whilethispolicydoesnotestablishacriminalgangintelligencedatabase,theSheriffmay
approveoneormorecriminalgangintelligencedatabases,suchasCALGANG,foruse
bymembersoftheGangUnit.Anysuchdatabaseshouldbecompliantwith28C.F.R.§
23.20regulatingcriminalintelligencesystems.Employeesmustobtaintherequisitetraining
beforeaccessinganysuchdatabase.
ItistheGangUnitSupervisor'sresponsibilitytodeterminewhetheranyreportorFI
containsinformationthatwouldqualifyforentryintoadepartmentapprovedcriminalgang
intelligencedatabase.TheGangUnitSupervisorshouldforwardanysuchreportsorFIs
totheRecordsSectionafterappropriatedatabaseentriesaremade.ThesubmittingGang
UnitSupervisorshouldclearlymarkthereport/FIasGangIntelligenceInformation.
ItistheresponsibilityoftheRecordsSectionSupervisortoretainreportsandFIsin
compliancewiththeproceduresofthedepartmentapprovedcriminalgangintelligence
databaseand28C.F .R.
§23.20.TheRecordsSectionSupervisormaynotpurgethese
reportsorFIswithouttheapprovaloftheGangUnitSupervisor.
442.5FIELDCONTACTS
Deputieswhocontactindividualswhoare,ormaybeparticipantsincriminalstreetgang
activityshouldcompleteaFIcardanddocumentthereasonablesuspicionunderlyingthe
contactandtheexactcircumstancesleadingtothesuspicionthattheindividualisacriminal
streetgangparticipant(e.g.,subjectstatesheorsheisamemberofXYZgang;XYZtattoo
onrighthandnearthumb;wearingballcapwithgangnameprintedinblueorredink).
Photographingknownorsuspectedcriminalstreetgangparticipantsshallbedonein
accordancewiththeprovisionsofPolicyManual§440(PhotographingofFieldDetainees).
442.6INQUIRYBYPARENTORGUARDIAN
Whenaninquiryismadebyaparentorguardianastowhetherajuvenile'snameisinthe
temporarycriminalstreetgangparticipant'sle,suchinformationshallbeprovidedbythe
unitsupervisor,unlessthereisgoodcausetobelievethatthereleaseofsuchinformation
mayjeopardizeanongoingcriminalinvestigation.
Employeesmustobservestrictcompliancewiththerulesofadepartmentapprovedgang
intelligencedatabaseregardingreleaseofinformationfromthatdatabase.
442.7DISSEMINATIONSOFTHEFILEINFORMATION
Informationfromthetemporarycriminalstreetgangparticipantlesmayonlybefurnishedto
Departmentpersonnelandotherpubliclawenforcementagenciesonaneed-to-knowbasis.
Thismeansinformationthatmaybeofuseinthepreventionofgang-relatedcriminalactivity
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CriminalStreetGangs
orinformationconcerningtheinvestigationofgang-relatedcrimesshallonlybereleasedto
membersofthisdepartmentandotherlawenforcementagencies.
Informationfromanydepartmentapprovedgangintelligencelemustonlybereleasedin
compliancewiththerulesforthatparticulardatabase.
442.8REPORTINGCRITERIAANDROUTING
Incidentsthatappeartobecriminalstreetgangrelatedshallbedocumentedonareport
formandshallatminimumincludethefollowing:
(a)Adescriptionofanydocument,statements,actions,dressorotherinformationthat
wouldtendtosupportthedeputy'sbeliefthattheincidentmayberelatedtothe
activitiesofacriminalstreetgang.
(b)Whetheranyphotographsweretakenandabriefdescriptionofwhattheydepict.
(c)Whatphysicalevidence,ifany,wasobserved,collectedorbooked.
(d)AspecicrequesttothatacopyofthereportberoutedtotheGangUnit.
Anyphotographstakenorevidencecollectedshallbebookedinaccordancewithcurrent
evidencebookingprocedures.
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Policy
443
ElDoradoCountySheriff'sOfce
PolicyManual
CentralDispatchPolicy
443.1PURPOSEANDSCOPE
TheprimaryresponsibilityofCentralDispatchistoreceiveanddispatchcallsforservice.
Partofthatresponsibilityincludestrackingallavailablepersonnelandactingasaresource
fordeputies.
443.2PROCEDURE
Alldepartmentpersonnel,bothonandoffduty,willonlycallCentralDispatchonthephone
whenabsolutelynecessary.TheonlycallstoCentralshouldbestrictlybusiness-related
callsthatcannotbeaccomplishedovertheair.ThefollowingreasonstocallCentralareno
longeracceptablejusticationtotakeadispatcherfromtheirprimaryresponsibility.
(a)AdviseCode7oroutofserviceataspecicnumber
(b)Otherwiseadviseofstatus
(c)Checkstatusofindividualdeputiesorsergeants
(d)Directionstoacall
(e)Clarifyinformationonacall,orrepeatacallapparentlynotpreviouslyunderstood
(f)Requestcasenumbersortimesofacall
(g)Questionwhytheyarebeingsenttoaparticularcall
Alloftheabovecan,andshouldbeconveyedontheair.Dispatch,fellowdeputiesand
sergeantsallneedtoknowthestatusoftheindividualunitsandwhattheyaredoing.
Shouldon-dutypersonnelneedtocalldispatchonthephone,thereisnoneedtotalk
totheparticulardispatcherassignedtoyourparticularfrequency.Doingsotakesthat
dispatcherawayfromtheirprimaryresponsibility.Anydispatcherorcall-takercanprovide
thenecessaryinformation.
Off-dutypersonnelhaveevenfewerreasonstocallCentral(e.g.,obtainingpersonalphone
numbers).Off-dutypersonnelshouldnotinquireaboutanincidentinwhichtheydonot
haveanimmediatebusinessnecessitytobecomeinvolved.
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Policy
446
ElDoradoCountySheriff'sOfce
PolicyManual
MobileAudioVideoProcedure
446.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sOfcehasequippedmarkedpatrolunitswithaMobileAudio
&Video(MAV)recordingsystem.TheMAVisdesignedtoassistandcomplimentpatrol
deputiesintheperformanceofhis/herduties.TheMAVisusedtorecordcertainactivities
byprovidingavisualand/oraudiorecord.Videorecordingsareintendedtoprovidean
unbiasedvisual/audiorecordoftheincidentandtosupplementthedeputy'sreport.The
MAVisdesignedtocapturevideoandaudiobestwhenwithinsightofthecamerasmounted
inthepatrolunit.TheMAVmicrophonehasalimitedrangeandreducedqualityasthe
distancefromthevehicleincreases.Audiorecordingwhenoutofsight(range)oftheMAV
shouldbeaccomplishedbyusingthedepartmentissuedhandhelddigitalaudiorecorder.
446.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Activate-AnyprocessthatcausestheMAVsystemtotransmitorstorevideooraudiodata
inanactivemode.
In-carcamerasystemandMobileAudioVideo(MAV)system-Synonymoustermswhich
refertoanysystemthatcapturesaudioandvideosignals,thatiscapableofinstallationin
avehicle,andthatincludesatminimum,acamera,microphone,recorderandmonitor.
MAVtechnician-PersonnelcertiedortrainedintheoperationaluseandrepairofMAVs,
duplicatingmethods,storageandretrievalmethodsandprocedures,andwhohavea
workingknowledgeofvideoforensicsandevidentiaryprocedures.
Recordedmedia-Audio-videosignalsrecordedordigitallystoredonastoragedeviceor
portablemedia.
446.2DEPUTYRESPONSIBILITIES
DeputiesshalltesttheMAVsystematthestartofeachshift.
DeputiesshallreportanymalfunctionoftheMAVbyensuringtheunitiswrittenupfor
repairs.
446.3ACTIVATIONOFTHEMAV
Thesystemisdesignedtoactivatewhentheunit'semergencylightsareactivated,at
excessivespeed,asaresultofacrashandmanualactivation.
446.3.1REQUIREDACTIVATIONOFMAV
Thispolicyisnotintendedtodescribeeverypossiblesituationwherethesystemmaybe
usedhoweverherearemanysituationswheretheuseoftheMAVsystemisappropriate.
Inadditiontotherequiredsituations,deputiesmayactivatethesystemanytimehe/she
believesitsusewouldbeappropriateand/orvaluabletodocumentanincident.The
activationoftheMAVsystemisrequiredinanyofthefollowingsituations:
(a)Alleldcontactsinvolvingactualorpotentialcriminalconduct,withinvisualrangeof
theMAV,whichincludes:
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1.Vehicularpursuits
2.Suspiciousvehicles
3.Arrests
4.Pedestrianchecks
5.DUIinvestigationsincludingeldsobrietytests
6.Consensualencounters
7.Respondingtoanin-progresscalltoincludeanyandallCODE3driving
(b)Anycallforserviceinvolvingacrimewheretherecordermayaidintheapprehension
and/orprosecutionofasuspect,andiswithinvisualrangeoftheMAVsuchas:
1.Domesticviolencecalls
2.Disturbanceofpeacecalls
3.Offensesinvolvingviolenceorweapons
(c)Anyothercontactthatbecomesadversarialaftertheinitialcontactinasituationthat
wouldnototherwiserequirerecording
(d)Anyothercircumstanceswherethedeputybelievesthatarecordingofanincident
wouldbeappropriate
OncetheMAVsystemisactivated,itshallremainonandshallnotbeturnedoffuntilthe
incidenthasconcluded.Forpurposesofthissection,conclusionofanincidenthasoccurred
whenallarrestshavebeenmade,arresteeshavebeentransported,andallwitnesses,
victims,etc.havebeeninterviewed.Recordingmayceaseifadeputyissimplywaitingfor
atowtruckorafamilymembertoarriveorwhenthedeputyhasareasonablebeliefthat
continuedrecordingwillnotyieldanyvideooraudioofevidentiaryvalue.
446.3.2WHENACTIVATIONNOTREQUIRED
ActivationoftheMAVsystemisnotrequiredwhenexchanginginformationwithother
deputiesorduringbreaks,lunchperiods,whennotinservice,oractivelyonpatrol.
Absentlegalcauseorlawfulorder,nomemberofthisdepartmentmaysurreptitiouslyrecord
anyothermemberofthisdepartmentwithouttheexpressedknowledgeandconsentofall
parties.
446.4REVIEWOFMAVRECORDINGS
Recordingsmaybereviewedinanyofthefollowingsituations:
(a)Byasupervisorinvestigatingaspecicactofdeputyconduct
(b)Byadepartmentdetectiveafterapprovalofasupervisorwhoisparticipatingin
anofcialinvestigation,suchasapersonnelcomplaint,administrativeinquiryora
criminalinvestigation
(c)Bydepartmentpersonneltoreviewtheirownrecordingsforofcialpurposes.
(d)BycourtpersonnelthroughproperprocessorwithpermissionoftheSherifforhis/her
designee
(e)BymediapersonnelwithpermissionoftheSherifforhis/herdesignee
(f)Recordingsmaybeshownforthepurposesoftrainingvalue.Ifaninvolveddeputy
objectstotheshowingofrecording,his/herobjectionwillbesubmittedtostaffto
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determineifthetrainingvalueoutweighsthedeputy'sobjectionfornotshowingthe
recording.
EmployeesdesiringtoviewanyMAVrecording(excludingtheirownasdescribedin"c"
above)shallsubmitarequestinwritingtotheShiftSergeant.
Innoeventshallanyrecordingbeusedorshownforthepurposeofridiculeorembarrassing
anyemployee.
446.5DOCUMENTINGMAVUSE
Anyincidentthatwasrecordedwitheitherthevideooraudiosystem,andisdetermined
bythedeputytohaveevidentiaryvalue,shallbedocumentedinthedeputy'sreport
accompaniedwithapropertyrecord.Thedeputyshallmarktheevidenceboxandrecord
thecasenumberonthevideo'sincidentpage.
Ifacitationwasissued,anotationshallbemadeonthevideoindicatingthecitationnumber
orcasenumbercorrespondingtotheevent.
446.6VIDEOMEDIASTORAGE&INTEGRITY
All"routinelyrecorded"videodata(Govt.Codesection26202.3)isstoredinasecurele
systemandiscondential.Allvideorecordingsnotbookedinasevidencewillberetained
foraminimumoftwoyearsafterwhichtimetheywillbeerased.
446.6.1COPIESOFVIDEORECORDINGS
Originalvideorecordingmediashallnotbeusedforanypurposeotherthanforinitialreview
byasupervisor.Acopyoftheoriginalvideorecordingwillbemadeuponproperrequest
foranypersonauthorizedinPolicyManual§446.4.
Originalvideorecordingmediamayonlybereleasedinresponsetoavalidcourtorderor
uponapprovalbytheSherifforhis/herdesignee.
446.7RECORDINGMEDIASTORAGEANDINTEGRITY
Oncesubmittedforstorage,allrecordingmediawillbelabeledandstoredinadesignated
securearea.Allrecordingmediathatisnotbookedasevidencewillberetainedfora
minimumoftwoyearsafterwhichtimeitwillbeerased,destroyedorrecycledinaccordance
withtheestablishedrecordsretentionschedule(GovernmentCode§34090.6).
446.7.1MAVRECORDINGSASEVIDENCE
DeputieswhoreasonablybelievethataMAVrecordingislikelytocontainevidencerelevant
toacriminaloffense,potentialclaimagainstthedeputyoragainsttheElDoradoCounty
Sheriff'sOfceshouldindicatethisinanappropriatereport.Deputiesshouldensure
relevantrecordingsarepreservedbymarkingtheevidencecheckboxcorrespondingwith
thevideo.
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447
ElDoradoCountySheriff'sOfce
PolicyManual
AutomaticVehicleLocatingSystem
447.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishguidelinesandproceduresfortheimplementation
anduseoftheAutomaticVehicleLocatingSystem.Thesystemisdesignedtoincrease
ofcersafetybyprovidingtheabilitytolocatepersonnelwhohavelostcontactwithdispatch
orotherdeputies.Itisalsointendedtoenhancecoordinationandresourcemanagement
duringtacticalsituations.
447.2POLICY
TheAutomaticVehicleLocationSystemshouldbeinstalledinallmarkedpatrolvehicles.
Ifinventoryallows,itwillalsobeinstalledinTransportationvehicles,andothervehiclesat
thediscretionoftheSheriff.
Thesystemshallbeconguredsothatitis"on"anytimeeithertheignitionorradiopower
switchison.Onceaunitandvehicleisin-service,thesystemshouldremainon.
Personnelshallnottamperwiththepowersupply,orinanywayattempttodisabletheAVL
unitoralteritsfunction.
447.3ACCESS
Thesystemincludesamappingcapabilitytoenabletheviewingofmapsshowingthe
locationofotherunitsonMDCscreensinthepatrolvehicles.
Dispatchwillhavetheabilitytomonitorthecurrentlocationofallvehicles.
TheAVLsystemhastheabilitytokeepahistoricalrecordofthelocationofallequipped
vehicles.Historicaldatashallbemaintainedfortwoyears,orlongeratthediscretionof
theSheriff.AccesstohistoricaldatabyothersshallrequireauthorizationbytheDivision
Commanderoftheindividualorvehiclebeingresearched.
447.4USE
Thesystemautomaticallyreportsunitpositionsatvaryingintervals,basedonanumberof
factors.Normalpositionreportingiseverytwotofourminutes.Reportingfrequencywill
changebasedon:
(a)Activationofemergencyequipment(i.e.lights,siren)
(b)thenumberofunitsin-service
(c)changesinlocation
(d)vehiclespeed
(e)manualpositionmarkedbyoperator
(f)othertechnicalfactors
Deputieswillhavetheabilitytomanuallymarktheirposition.Theabilitycanbeusedto
marklocationwhereeventsoccurred,forinstance,inapursuit.Amarkercouldbemanually
enteredtoidentifywhereanobjectwastossedfromapursuedvehicle,orwhereastationary
objectwasstruck,etc,enablingareturntothespeciclocation.
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447.5EMPLOYEERESPONSIBILITIES
TheAVLsystemoperatesonacombinationofradioandcellphonesystems.Assuch,
technicalissuescouldoccasionallyaffectitsabilitytofunctionasintended.Personnel
should,therefore,alwayskeepDispatchinformedoftheirstatusandlocations.While
informationfromthesystemwillbeavailabletothem,dispatcherswillnotberesponsible
toroutinelymonitorunitlocationandstatususingthesystem,anddeputiesshouldnever
expectthemtodoso.Itisimportantfordeputiestocontinuethecurrentpracticeofradio
noticationstodispatchduringemergencyoperations.Dispatchwillcontinuetoassign
callspursuanttotheiroperationalpolicy.
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448
ElDoradoCountySheriff'sOfce
PolicyManual
MobileDataComputerUse
448.1PURPOSEANDSCOPE
Thepurposeofthispolicyistosetforthstandardizedproceduresandguidelinesforusersof
MobileDataComputer's(MDC's).TheMDCaccessescondentialrecordsfromtheStateof
California,DepartmentofJusticeandDepartmentofMotorVehiclesdatabases.Employees
usingtheMDCshallcomplywithallappropriatefederalandstaterulesandregulations.
448.2MDCUSE
TheMDCshallbeusedforofcialsheriff'scommunicationsonly.Messagesthatareofa
sexual,racist,oroffensivenature,orotherwisecriticalofanymemberoftheDepartment
arestrictlyforbidden.MDCuseisalsosubjecttotheDepartmentTechnologyUsePolicy.
Messagesmaybereviewedbysupervisorsatanytimewithoutpriornotication.Employees
generatingortransmittingmessagesnotincompliancewiththispolicyaresubjectto
discipline.
AllcallsdispatchedtopatrolunitsshouldbecommunicatedbyvoiceandMDCunless
otherwiseauthorizedbytheShiftSergeant.
448.2.1USEWHILEDRIVING
UseoftheMDCbythevehicleoperatorshouldgenerallybelimitedtotimeswhenthe
vehicleisstopped.Whenthevehicleisinmotion,theoperatorshouldonlyattempttoread
messagesthatarelikelytocontaininformationthatisrequiredforimmediateenforcement,
investigativeorsafetyneeds.
Shorttransmissions,suchasalicenseplatecheck,arepermittedifitreasonablyappears
thatitcanbedonesafely.Innocaseshallanoperatorattempttosendorreviewlengthy
messageswhilethevehicleisinmotion.
448.2.2DOCUMENTATIONOFACTIVITY
MDC'sandvoicetransmissionsareusedtorecordthedeputy'sdailyactivity.T oensurethe
mostaccuraterecordingoftheseactivities,thefollowingarerequired:
(a)Allcontactsoractivityshallbedocumentedatthetimeofthecontact;
(b)Whenevertheactivityorcontactisinitiatedbyvoice,itshallbeenteredintothe
ComputerAidedDispatch(CAD)systembyadispatcher.
448.2.3STATUSCHANGES
ChangeStatusfunction(asoutlinedinpatrolprocedure11-05)allowsadeputytochange
his/herstatussilently.Thechangesperformedpriortoclearingacallwillbelinkedtothe
callforserviceandtrackedaspartofthecalldocumentation.Commonusageofthisfeature
wouldincludeadeputyplacingthemselvesenroutestatustojail,fuel,reportwritingandout
attheofce.Onceatthelocationthedeputywouldchangethestatusto"outat".Noteif
transportingasubjectoftheoppositesex,mileageshouldbegiveninthestatusbox.
CodeThreeNotication(upperrighthandcornerofMDC).Thepurposeofthisfeature
istoallowsubsequentunitstosilentlyenroutethemselves"Code3"tocallsforservice
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asoutlinedinPolicy316.Thersttwounitsarerequiredtovoicetheirresponse"Code
3",statusandlocation,whichwillbeacknowledgebythedispatcherandthentheshift
supervisor.Itistheresponsibilityoftherespondingdeputiestoactivateanddeactivatetheir
"Code3"button,howeverthedispatchershallandafterallowingthedeputyareasonable
amountoftime(20-30seconds)updatetheresponsestatusifthedeputydoesnot.All
subsequentresponding"Code3"unitsshouldusetheir"Code3"buttonsonMDCtonotify
dispatchandthesergeantoftheir"Code3"response.
Allchangesinstatus(e.g.,arrivalatscene,mealperiods,inservice)willbetransmitted
eitherverballyoverthesheriff'sradioorthroughtheMDCsystem.
Deputiesrespondingtoin-progresscallsshalladvisechangesinstatusverballyoverthe
radiotoassistotherdeputiesrespondingtothesameincident.
OtherchangesinstatusmaybeenteredbydepressingtheappropriatekeysontheMDC's.
448.3MDCCONSIDERATIONS
448.3.1NON-FUNCTIONINGMDC
Wheneverpossible,deputieswillnotuseunitswithmalfunctioningMDC's.Whenever
deputiesmustdriveaunitinwhichtheMDCisnotworking,theyshallnotifyCentral
Dispatch.ItshallberesponsibilityofCentralDispatchtorecordallinformationthatwill
thenbetransmittedverballyoverthesheriff'sradio.
448.3.2BOMBCALLS
Wheninvestigatingreportsofpossiblebombs,deputieswillturnofftheirMDC'sandall
otherelectronicequipmentbyturningoffthemasterpowerswitch.OperatingtheMDCmay
causesomedevicestodetonate.
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450
ElDoradoCountySheriff'sOfce
PolicyManual
UseofAudioRecorders
450.1PURPOSEANDSCOPE
Thispolicyprovidesguidelinesfortheuseofportableaudio/videorecordingdevicesby
membersofthisdepartmentwhileintheperformanceoftheirduties.
Thispolicydoesnotapplytosurreptitiousinterceptionofelectroniccommunicationsfor
lawfulauthorizedinvestigativepurposesortomobileaudiovideorecordings(seetheMobile
AudioVideoPolicy).
450.2UNIFORMEDDEPUTYRESPONSIBILITIES
Priortogoingintoservice,eachuniformeddeputywillberesponsibleformakingsurethat
he/sheisequippedwithadepartmentallyissuedaudiorecorderingoodworkingorder.
450.3NON-UNIFORMEDDEPUTYRESPONSIBILITIES
Anydeputyassignedtonon-uniformedpositionsmaycarryadepartmentallyissuedaudio
recorderatanytimethedeputybelievesthatsuchadevicemaybebenecialtothe
situation.
Atthebeginningofanyrecording,thedeputyshalldictatehis/hername,serialnumberand
thecurrentdateandtime.Attheconclusionofthedateorparticularshift,thedeputyshall
recordtheendingdateandtime.
Eachdeputyshallberesponsibleformaintaininghis/herownrecordingsuntilthemediahas
beenuploadedinACIS.
450.4ACTIVATIONOFTHEAUDIORECORDER
PenalCode§632prohibitsanyindividualfromsurreptitiouslyrecordinganyconversation
inwhichanypartytotheconversationhasareasonablebeliefthattheconversationwas
privateorcondential,howeverPenalCode§633expresslyexemptslawenforcementfrom
thisprohibitionduringthecourseofacriminalinvestigation.
(a)Nomemberofthisdepartmentmaysurreptitiouslyrecordaconversationofanyother
memberofthisdepartmentwithouttheexpressedknowledgeandconsentofall
parties.Nothinginthissectionisintendedtointerferewithadeputy'srighttoopenly
recordanyinterrogationpursuanttoGovernmentCode§3303(g).
(b)Anymemberofthisdepartmentmaysurreptitiouslyrecordanyconversationduring
thecourseofacriminalinvestigationinwhichthedeputyreasonablybelievesthat
sucharecordingwillbebenecialtotheinvestigation.
1.Forthepurposeofthispolicy,anydeputycontactinganindividualsuspectedof
violatinganylaworduringthecourseofanyofciallawenforcementrelated
activityshallbepresumedtobeengagedinacriminalinvestigation.This
presumptionshallnotapplytocontactswithotheremployeesconductedsolely
foradministrativepurposes.
2.Forthepurposeofthispolicy,itshallfurtherbepresumedthatanyindividual
contactedbyauniformeddeputywearingaconspicuouslymountedaudio
recorderwillhaveknowledgethatsuchacontactisbeingrecorded.
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(c)MembersoftheDepartmentareencouragedtoactivatetheirrecordersatanytime
thatthedeputyreasonablybelievesthatarecordingofanon-dutycontactwitha
memberofthepublicmaybeoffuturebenet.
1.Atnotimeshouldadeputyjeopardizehis/hersafetyinordertoactivatea
recorderorchangetherecordingmedia.
2.Deputiesareprohibitedfromutilizingdepartmentrecordersandrecordingmedia
forpersonaluse.
450.5RETENTIONOFRECORDINGMEDIA
Atanytimethatadeputyrecordsanyportionofacontactwhichthedeputyreasonably
believesconstitutesevidenceinacriminalcase;thedeputyshallrecordtherelatedcase
numberandbooktherecordingmediaintoevidenceordownloadtheleinaccordancewith
currentprocedureforstoringdigitalles.
(a)Thedeputyshallfurthernoteinanyrelatedreportthattherecordinghasbeenplaced
intoevidence.
(b)Recordingmediaplacedintoevidenceshallberetainedthroughthenaldisposition
oftherelatedcriminalcase.
450.5.1NON-CRIMINALMATTER
Atanytimethatadeputyreasonablybelievesthatarecordedcontactmaybeofbenetina
non-criminalmatter(e.g.,ahostilecontact),thedeputymaybooktherecordingmediainto
safekeepingordownloadtheleinaccordancewithcurrentprocedureforstoringdigital
les.
(a)Undersuchcircumstances,thedeputyshallnotifyasupervisoroftheexistenceofthe
recordingassoonaspracticable.
(b)Recordingmediawhichhavebeenplacedintosafekeepingshallberetainedfora
periodofnolessthan180daysoruntiltherelatedmatterhasbeenclosed(e.g.,
internalinvestigation,civillitigation).
Onceanyrecordingmediumhasbeenlled,thedeputyshallplaceitintosafekeepingor
downloadtheleinaccordancewithcurrentprocedureforstoringdigitalleswhereitshall
beretainedforaperiodofnolessthan180daysunlessutilizedinaspeciccase.
450.6REVIEWOFRECORDEDMEDIAFILES
Recordedlesmaybereviewedinanyofthefollowingsituations:
(a)Byasupervisorinvestigatingaspecicactofdeputyconduct
(b)Uponapprovalbyasupervisor,anymemberoftheDepartmentwhoisparticipating
inanofcialinvestigationsuchasapersonnelcomplaint,administrativeinvestigation
orcriminalinvestigation
(c)Bythepersonnelwhooriginallyrecordedtheincident
(d)Pursuanttolawfulprocessorbycourtpersonnelotherwiseauthorizedtoreview
evidenceinarelatedcase
(e)BymediapersonnelwithpermissionoftheSherifforauthorizeddesignee
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450.7REVIEWOFRECORDEDMEDIAFILES
Whenpreparingwrittenreports,membersshouldreviewtheirrecordingsasaresource.
However,membersshouldnotusethefactthatarecordingwasmadeasareasontowrite
alessdetailedreport.
Supervisorsareauthorizedtoreviewrelevantrecordingsanytimetheyareinvestigating
allegedmisconduct,reportsofmeritoriousconductorwheneversuchrecordingswouldbe
benecialinreviewingthemember'sperformance.
Recordedlesmayalsobereviewed:
(a)Uponapprovalbyasupervisor,byanymemberoftheDepartmentwhoisparticipating
inanofcialinvestigation,suchasapersonnelcomplaint,administrativeinvestigation
orcriminalinvestigation.
(b)Pursuanttolawfulprocessorbycourtpersonnelwhoareotherwiseauthorizedto
reviewevidenceinarelatedcase.
(c)BymediapersonnelwithpermissionoftheSheriffortheauthorizeddesignee.
(d)Incompliancewithapublicrecordsrequest,ifpermitted,andinaccordancewiththe
ReleaseofRecordsandInformationPolicy.
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Policy
458
ElDoradoCountySheriff'sOfce
PolicyManual
FootPursuitPolicy
458.1PURPOSEANDSCOPE
Footpursuitsareinherentlydangerousandrequirecommonsense,soundtacticsand
heightenedofcersafetyawareness.Thispolicysetsforthguidelinestoassistdeputies
inmakingthedecisiontoinitiateorcontinuethepursuitofsuspectsonfootbybalancing
theobjectiveofapprehendingthesuspectwiththeriskofpotentialinjurytothedeputy,the
publicorthesuspect.
458.1.1POLICY
Itisthepolicyofthisdepartmentwhendecidingtoinitiateorcontinueafootpursuitthat
deputiesmustcontinuouslybalancetheobjectiveofapprehendingthesuspectwiththerisk
andpotentialforinjurytodepartmentpersonnel,thepublicorthesuspect.
Deputiesareexpectedtoactreasonably,basedonthetotalityofthecircumstances.
Absentexigentcircumstances,thesafetyofdepartmentpersonnelandthepublicshould
betheprimaryconsiderationwhendeterminingwhetherafootpursuitshouldbeinitiated
orcontinued.Deputiesmustbemindfulthatimmediateapprehensionofasuspectisrarely
moreimportantthanthesafetyofthepublicanddepartmentpersonnel.
458.2DECISIONTOPURSUE
Deputiesmaybejustiedininitiatingafootpursuitofanyindividualthedeputyreasonably
believesisabouttoengagein,isengaginginorhasengagedincriminalactivity.The
decisiontoinitiateorcontinuesuchafootpursuit,however,mustbecontinuously
re-evaluatedinlightofthecircumstancespresentedatthetime.
Mereightbyapersonwhoisnotsuspectedofcriminalactivityshallnotserveasthesole
justicationforengaginginanextendedfootpursuitwithoutthedevelopmentofreasonable
suspicionregardingtheindividual'sinvolvementincriminalactivity.
Decidingtoinitiateorcontinueafootpursuitisadecisionthatadeputymustmakequickly
andunderunpredictableanddynamiccircumstances.Itisrecognizedthatfootpursuits
potentiallyplacedepartmentpersonnelandthepublicatsignicantrisk.Therefore,no
deputyorsupervisorshallbecriticizedordisciplinedfordecidingnottoengageinafoot
pursuitbecauseoftheperceivedriskinvolved.
Ifcircumstancespermit,surveillanceandcontainmentaregenerallythesafesttacticsfor
apprehendingeeingpersons.Indecidingwhethertoinitiateorcontinueafootpursuit,
adeputyshouldcontinuouslyconsiderreasonablealternativestopursuitbaseduponthe
circumstancesandresourcesavailable,suchasthefollowing:
(a)Containmentofthearea.
(b)Caninesearch.
(c)Saturationoftheareawithpatrolpersonnel.
(d)Aerialsupport.
(e)Apprehensionatanothertimewhentheidentityofthesuspectisknownorthereis
informationavailablethatwouldlikelyallowforlaterapprehension,andtheneedto
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immediatelyapprehendthesuspectdoesnotreasonablyappeartooutweighthe
riskofcontinuingthepursuit.
458.3GUIDELINESFORFOOTPURSUIT
Unlessthedeputyreasonablybelievesthatexigentcircumstancesexist(e.g.aserious
threattothesafetyofpersonnelormembersofthepublic),deputiesshouldconsider
alternativestoengaginginorcontinuingafootpursuitunderthefollowingconditions:
(a)Whendirectedbyasupervisortoterminatethefootpursuit.Suchanordershallbe
consideredmandatory
(b)Whenthedeputyisactingalone.
(c)Whentwoormoredeputiesbecomeseparated,losevisualcontactwithoneanother,
orobstaclesseparatethemtothedegreethattheycannotimmediatelyassisteach
othershouldaconfrontationtakeplace.Insuchcircumstances,itisgenerally
recommendedthatasingledeputykeepthesuspectinsightfromasafedistance
andcoordinatethecontainmenteffort.
(d)Thedeputyisunsureofhis/herlocationanddirectionoftravel.
(e)Whenpursuingmultiplesuspectsandthepursuingdeputiesdonotreasonably
believethattheywouldbeabletocontrolthesuspectshouldaconfrontationoccur.
(f)Whenthephysicalconditionofthedeputiesrendersthemincapableofcontrolling
thesuspectifapprehended.
(g)WhenthedeputylosesradiocontactwithCentralDispatchorwithbackupdeputies.
(h)Whenthesuspectentersabuilding,structure,connedspaceorawoodedor
otherwiseisolatedareaandthereareinsufcientdeputiestoprovidebackupand
containment.Theprimarydeputyshouldconsiderdiscontinuingthepursuitand
coordinatingcontainmentpendingthearrivalofsufcientdeputies.
(i)Thedeputybecomesawareofunanticipatedorunforeseencircumstancesthat
unreasonablyincreasetherisktodeputiesorthepublic.
(j)Thedeputyreasonablybelievesthatthedangertothepursuingdeputiesorpublic
outweighstheobjectiveofimmediateapprehension.
(k)Thedeputylosespossessionofhis/herrearmorotheressentialequipment.
(l)Thedeputyorathirdpartyisinjuredduringthepursuit,requiringimmediate
assistance,andtherearenootheremergencypersonnelavailabletorender
assistance.
(m)Thesuspect'slocationisnolongerdenitelyknown.
(n)Theidentityofthesuspectisestablishedorotherinformationexiststhatwillallow
forthesuspect'sapprehensionatalatertime,anditreasonablyappearsthatthere
isnoimmediatethreattodepartmentpersonnelorthepublicifthesuspectisnot
immediatelyapprehended.
(o)Thedeputy'sabilitytosafelycontinuethepursuitisimpairedbyinclementweather,
darknessorotherconditions.
458.4RESPONSIBILITIESINFOOTPURSUITS
458.4.1INITIATINGDEPUTYRESPONSIBILITIES
Unlessrelievedbyanotherdeputyorasupervisor,theinitiatingdeputyshallberesponsible
forcoordinatingtheprogressofthepursuit.Whenactingaloneandwhenpracticable,the
initiatingdeputyshouldnotattempttoovertakeandconfrontthesuspectbutshouldattempt
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tokeepthesuspectinsightuntilsufcientdeputiesarepresenttosafelyapprehendthe
suspect.
Earlycommunicationofavailableinformationfromtheinvolveddeputiesisessentialso
thatadequateresourcescanbecoordinatedanddeployedtobringafootpursuittoasafe
conclusion.Deputiesinitiatingafootpursuitshouldbroadcastthefollowinginformationas
soonasitbecomespracticableandavailable:
(a)Unitidentier
(b)Locationanddirectionoftravel
(c)Reasonforthefootpursuit
(d)Numberofsuspectsanddescription
(e)Whetherthesuspectisknownorbelievedtobearmed
Deputiesshouldbemindfulthatradiotransmissionsmadewhilerunningmaybedifcultto
understandandmayneedtoberepeated.
Absentextenuatingcircumstances,anydeputyunabletopromptlyandeffectively
broadcastthisinformationshouldterminatethepursuit.Ifthefootpursuitisdiscontinued
foranyreason,immediateeffortsforcontainmentshouldbeestablishedandalternatives
consideredbaseduponthecircumstancesandavailableresources.
Whenafootpursuitterminates,thedeputywillnotifyCentralDispatchofhis/herlocation
andthestatusofthepursuittermination(e.g.,suspectincustody,lostsightofsuspect),and
willdirectfurtheractionsasreasonablyappearnecessary.
458.4.2ASSISTINGDEPUTYRESPONSIBILITIES
Wheneveranydeputyannouncesthathe/sheisengagedinafootpursuit,allotherdeputies
shouldminimizenon-essentialradiotrafctopermittheinvolveddeputiesmaximumaccess
totheradiofrequency.
Anydeputywhoisinapositiontointerceptaeeingsuspectorwhocanassisttheprimary
deputywiththeapprehensionofthesuspect,shallactreasonablyandinaccordancewith
departmentpolicy,baseduponavailableinformationandhis/herownobservations.
458.4.3SUPERVISORRESPONSIBILITY
Uponbecomingawareofafootpursuit,thesupervisorshallmakeeveryreasonableeffort
toascertainsufcientinformationtodirectrespondingresourcesandtotakecommand,
controlandcoordinationofthefootpursuit.Thesupervisorshouldrespondtothearea
wheneverpossible;thesupervisordoesnot,however,neednotbephysicallypresentto
exercisecontroloverthepursuit.Thesupervisorshallcontinuouslyassessthesituationin
ordertoensurethefootpursuitisconductedwithinestablisheddepartmentguidelines.
Thesupervisorshallterminatethefootpursuitwhenthedangertopursuingdeputiesorthe
publicappearstounreasonablyoutweightheobjectiveofimmediateapprehensionofthe
suspect.
Uponapprehensionofthesuspect,whenpossible,thesupervisorshouldpromptlyproceed
totheterminationpointtodirectthepost-pursuitactivity.
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458.4.4CENTRALDISPATCHRESPONSIBILITIES
Uponbeingnotiedorbecomingawarethatafootpursuitisinprogress,communication
personnelshall,assoonaspracticable,notifytheeldsupervisorandprovideavailable
information.CentralDispatchpersonnelarealsoresponsibleforthefollowing:
(a)Cleartheradiochannelofnon-emergencytrafc.
(b)Repeatthetransmissionsofthepursuingdeputyasneeded.
(c)Relayallpertinentinformationtorespondingpersonnel.
(d)Contactadditionalresourcesasdirectedbyasupervisor.
(e)Coordinateresponseofadditionalresourcestoassistwiththefootpursuit.
458.5REPORTING
Theinitiatingdeputyshallcompletetheappropriatecrime/arrestreportsdocumenting,at
minimum,thefollowing:
(a)Thereasonforinitiatingthefootpursuit.
(b)Theidentityofinvolvedpersonnel.
(c)Thecourseandapproximatedistanceofthepursuit.
(d)Whetherasuspectwasapprehendedaswellasthemeansandmethodsused.
1.Anyuseofforceshallbereportedanddocumentedincompliancewiththe
DepartmentUseofForcePolicy.
(e)Anyinjuriesorpropertydamage.
Assistingdeputiestakinganactiveroleintheapprehensionofthesuspectshallcomplete
supplementalreportsasnecessaryorasdirected.
Inanycaseinwhichasuspectisnotapprehendedandthereisinsufcientinformationto
warrantfurtherinvestigation,asupervisormayauthorizethattheinitiatingdeputyneednot
completeaformalreport.
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PolicyManual
Chapter5-TrafcOperations
Policy
500
ElDoradoCountySheriff'sOfce
PolicyManual
TrafcFunctionandResponsibility
500.1PURPOSEANDSCOPE
Theultimategoaloftrafclawenforcementistoreducetrafccollisions.Thismaybe
achievedthroughtheapplicationofsuchtechniquesasgeographic/temporalassignment
ofpersonnelandequipmentandtheestablishmentofpreventivepatrolstodealwith
speciccategoriesofunlawfuldrivingbehavior.Trafcenforcementtechniquesarebased
onaccidentdata,enforcementactivityrecords,trafcvolume,andtrafcconditions.This
departmentprovidesenforcementeffortstowardviolations,notonlyinproportiontothe
frequencyoftheiroccurrenceinaccidentsituations,butalsointermsoftrafc-related
needs.
500.2DEPUTYDEPLOYMENT
Alldeputieswilltakedirectedenforcementactiononrequest,andrandomenforcement
actionwhenappropriateagainstviolatorsasamatterofroutine.
Otherfactorstobeconsideredfordeploymentarecitizenrequests,constructionzonesor
specialevents.
500.3ENFORCEMENT
Enforcementactionsarecommensuratewithapplicablelawsandtakeintoaccountthe
degreeandseverityoftheviolationcommitted.Thisdepartmentdoesnotestablishticket
quotasandthenumberofarrestsorcitationsissuedbyanydeputyshallnotbeusedas
thesolecriterionforevaluatingdeputyoverallperformance(VehicleCode§41603).The
visibilityandqualityofadeputy'sworkeffortwillbecommensuratewiththephilosophyof
thispolicy.Severalmethodsareeffectiveinthereductionofcollisions:
500.3.1WARNINGS
Warningsorothernon-punitiveenforcementactionsshouldbeconsideredineachsituation
andsubstitutedforarrestsorcitationswhencircumstanceswarrant,especiallyinthecase
ofinadvertentviolations.
500.3.2CITATIONS
Citationsmaybeissuedwhenadeputybelievesitisappropriate.Itisessentialthatdeputies
fullyexplaintherightsandrequirementsimposedonmotoristsuponissuanceofacitation
foratrafcviolation.Deputiesshouldprovidethefollowinginformationataminimum:
(a)Explanationoftheviolationorcharge
(b)Courtappearanceprocedureincludingtheoptionalormandatoryappearancebythe
motorist
(c)Noticeofwhetherthemotoristcanenterapleaandpaythenebymailoratthecourt
500.3.3PHYSICALARREST
PhysicalarrestcanbemadeonanumberofcriminaltrafcoffensesoutlinedintheVehicle
CodeorPenalCode.Thesephysicalarrestcasesusuallydealwith,butarenotlimitedto:
(a)Vehicularmanslaughter
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(b)Felonyandmisdemeanordrivingundertheinuenceofalcohol/drugs
(c)Felonyormisdemeanorhit-and-run
(d)Refusaltosignnoticetoappear
(e)Anyothermisdemeanoratthediscretionofthedeputy,suchasrecklessdrivingwith
extenuatingcircumstances
500.4SUSPENDEDORREVOKEDDRIVERSLICENSES
Ifadeputycontactsatrafcviolatorfordrivingonasuspendedorrevokedlicense,the
deputymayissueatrafccitationpursuanttoVehicleCode§14601.
Ifacomputercheckofatrafcviolator'slicensestatusrevealsasuspendedorrevoked
driverlicenseandthetrafcviolatorstillhashisorherlicenseinpossession,thelicense
shallbeseizedbythedeputy.Thedeputyshallverballyadvisethetrafcviolatorofthe
suspensionorrevocationandissuethecitation.Thedeputywillberesponsibleforlling
outtheVerbalNoticeform(DMVformDL-310)andcausingthatformandlicensetobe
forwardedtotheDepartmentofMotorVehicles.
500.5HIGH-VISIBILITYVESTS
TheDepartmenthasprovidedANSIClassIIhigh-visibilityveststoreducethedangerto
employeeswhomaybeexposedtohazardspresentedbypassingtrafc,construction
vehiclesanddisasterrecoveryequipment(8CCR§1598).
Althoughintendedprimarilyforusewhileperformingtrafcrelatedassignments,
high-visibilityvestsshouldbewornatanytimeincreasedvisibilitywouldimprovethesafety
orefciencyoftheemployee.
500.5.1REQUIREDUSE
Exceptwhenworkinginapotentiallyadversarialorconfrontationalrole,suchasduring
vehiclestops,high-visibilityvestsshouldbewornatanytimeitisanticipatedthatan
employeewillbeexposedtothehazardsofapproachingtrafcorconstructionandrecovery
equipment.Examplesofwhenhigh-visibilityvestsshouldbewornincludetrafccontrol
duties,accidentinvestigations,laneclosuresandwhileatdisasterscenes,oranytimehigh
visibilityisdesirable.Whenemergencyconditionsprecludetheimmediatedonningofthe
vest,deputiesshouldretrieveandwearthevestassoonasconditionsreasonablypermit.
Useofthevestsshallalsobemandatorywhendirectedbyasupervisor.
Vestsmaintainedintheinvestigationunitsmaybeusedanytimeaplainclothesdeputy
mightbenetfrombeingreadilyidentiedasamemberoflawenforcement.
500.5.2CAREANDSTORAGEOFHIGH-VISIBILITYVESTS
High-visibilityvestsshallbemaintainedinthetrunkofeachpatrolandinvestigationunit,in
thesideboxofeachsheriff'smotorcycleandinthesaddlebagorgearbagofeachsheriff's
bicycle.Eachvestshouldbestoredinsidethere-sealableplasticbagprovidedtoprotect
andmaintainthevestinaserviceablecondition.Beforegoingintoserviceeachemployee
shallensureaserviceablehigh-visibilityvestisproperlystored.
Asupplyofhigh-visibilityvestswillbemaintainedintheequipmentroomforreplacement
ofdamagedorunserviceablevests.TheTrainingcoordinatorshouldbepromptlynotied
wheneverthesupplyofvestsintheequipmentroomneedsreplenishing.
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Policy
502
ElDoradoCountySheriff'sOfce
PolicyManual
TrafcCollisionReporting
502.1PURPOSEANDSCOPE
ThispolicyestablishestheproceduretobefollowedbytheElDoradoCountySheriff'sOfce
fortheinvestigationandreportingoftrafccollisionsinvolvingDepartmentpersonneland
equipment.
TrafcCollisioninvestigationreportsshallbetakenwhenaCounty-ownedvehicleis
involvedinatrafccollisionuponaroadwayorhighwaywhereinanydamageorinjury
results.Driver'sReportofAccident,andThirdPartyDamage/LossReport(Countyforms)
mustalsobecompleted.
ADriver'sReportofAccidentformmaybecompletedinlieuofaTrafcCollision
investigationreport,atthedirectionofasupervisor,whenthecollisionoccursonprivate
propertyordoesnotinvolveanothervehicle.
WheneverthereisdamagetoaCountyvehicle,theDriver'sReportofAccidentshallbe
forwardedtotheappropriateDivisionCommanderordesignee.
502.2TRAFFICCOLLISIONREPORTING
Wheneveranon-dutyaccidentinvolvesaCountyvehiclewithinElDoradoCounty,the
accidentshallbeinvestigatedbytheCaliforniaHighwayPatrolortheCityPoliceifthe
accidentoccurredinanincorporatedcity.
Theemployeeinvolvedshallcomplywiththefollowingprocedures:
(a)Securethenamesandaddressesoftheotherdriver,passengers,andwitnesses.
(b)Donotarguewithotherpartiesinvolvedintheaccident.
(c)DiscusstheaccidentonlywiththeCHP/CityinvestigatorsorauthorizedCounty
ofcials.
(d)MakecompleteandfactualDepartmentreportsasrequired.
502.2.1NOTIFYINGSUPERVISORYOFFICERSOFACCIDENTS
(a)Employeesinvolvedinanautomobileaccidentshallnotifytheshiftsergeant.Theshift
sergeantorhisdesigneeshouldrespondtothescene.
(b)ThepurposeofhavingaSupervisoryOfceronthesceneistoinsurethe
thoroughnessoftheinvestigationandtheaccuracyandcompletenessofallreports
submitted.
(c)Theshiftsergeantshallmakeawrittenreportregardinghisndingsoftheaccident
andsubmitthisreporttothePatrolLieutenantwithin24hoursaftertheaccident.
502.3TRAFFICCOLLISIONREPORTING:OUTSIDEELDORADO
COUNTY
AnytrafccollisioninvolvingaCountyvehicleoccurringoutsidetheCountyofElDorado
shallbeinvestigatedbythelocalagencyhavingjurisdictionwherethecollisionoccurred.
TheinvolvedDepartmentemployeeshallrequesttheinvestigatingagencytoforwardacopy
ofthetrafccollisionreporttotheElDoradoSheriff'sOfce.
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Theinvolvedemployeeshall,assoonaspractical,notifyhisorherimmediatesupervisor
ofthecollision.Iftheimmediatesupervisorisunavailable,theemployeeshallnotifythe
on-dutyshiftsergeant.
TheinvolvedemployeeshallmakecompleteandfactualDepartmentreportsasrequired.
502.4REPORTSREQUIREDINACCIDENTCASES
(a)Non-injuryVehicularAccidents
1.Driver'sReportofAccidenttobelledoutbydriverofCounty-ownedvehicle.
2.ThirdPartyDamage/LossReportwhenthirdpartyhassustaineddamage.
3.AcopyofTrafcCollisionreportsubmittedbyinvestigativeagency.
(b)InjuryVehicularAccidents
1.Driver'sReportofAccidenttobelledoutbydriverofCounty-ownedvehicle.
2.Theabovereporttobecompletedbytheinjuredemployeeandsignedbyhis
supervisor.Ifinjuredpartyisunabletocompletethereportduetohiscondition,
thenthisreportshallbeinvestigatedandcompletedbyoratthedirectionofthe
injuredemployee'ssupervisor.
3.AcopyofTrafcCollisionreportcompletedbyinvestigativeagency.
502.5DEPARTMENTALSAFETYCOORDINATOR
TheSupportServicesDivisionTrainingLieutenantshallbedesignatedastheDepartment
SafetyCoordinator,inadditiontohisorherotherduties.
502.5.1FUNCTION
TheDepartmentSafetyCoordinatorshallreviewandfollow-upallaccidentsinvolving
on-dutypersonnelandincidentsbroughttohisattentionthatmightresultinaccidents.In
reviewingeach
Supervisor'sAccidentReportandTrafcCollisionreport,thisofcershalldeterminewhether
theaccidentwaspreventableornon-preventable.
502.5.2ACCIDENTREVIEWBOARD
(a)Preventableaccidentsindicatingpoorjudgment,negligence,violationoflaw,orrules
andregulations,andthoseresultinginconsiderableinjuryorpropertydamagemay
bereferredtotheAccidentHearingBoardbytheDepartmentSafetyCoordinator.
(b)Employeesinvolvedinapreventableaccidentandfacingdisciplinemayrequestan
AccidentReviewBoard.
(c)TheDepartmentSafetyCoordinatorshallscheduleallappearancesbeforethe
AccidentReviewBoard.
(d)TheAccidentReviewBoardshallbecomposedofthefollowingpersons:
1.OneCaptainorLieutenant(designatedbytheSheriff)
2.ASergeantorSupervisorofrankaboveSergeant
3.ADeputySheriff(designatedbytheSheriff)
(e)TheDepartmentSafetyCoordinatorwillselecttheSupervisoronarandombasisfor
eachBoardconvened.
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(f)TheDepartmentSafetyCoordinatorwillpresentthefactsofthetrafccollisiontothe
Board.
(g)TheBoardshallinterviewpersonsscheduledtoappearandreviewthefactsto
determinethedegreeofresponsibilityineachcase.
(h)Theinvolvedemployeemaypresenttestimonytodisputethendingsofthe
DepartmentSafetyCoordinator.
(i)TheDepartmentSafetyCoordinatorwillnotexpressanopiniontoinuencethe
Board'srecommendation.
(j)TheBoardshallpresentitsndingsandrecommendationsfordisciplinaryactionin
awrittenreport,alongwithcopiesofaccidentreportsandtheindividual'saccident
records,totheDivisionCommander.TheBoard'srecommendationisadvisoryonly
andnotbinding.TheDivisionCommandermayuphold,suspend,ormodifythe
recommendationoftheAccidentReviewBoard.
(k)TheBoardwillbeguidedintheirdeliberationsandrecommendationsbasedon:
1.Theattitudeofthepersoninvolved.
2.Theirpastdrivingrecord.
3.Thedegreeofcarelessnessornegligenceinvolved.
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Policy
510
ElDoradoCountySheriff'sOfce
PolicyManual
VehicleTowingPolicy
510.1PURPOSEANDSCOPE
ThispolicyprovidestheproceduresfortowingavehiclebyoratthedirectionoftheEl
DoradoCountySheriff'sOfce.NothinginthispolicyshallrequiretheDepartmenttotowa
vehicle.
510.2STORAGEANDIMPOUNDS
Whencircumstancespermit,forexamplewhentowingavehicleforparkingorregistration
violations,thehandlingemployeeshould,priortohavingthevehicletowed,makeagood
faithefforttonotifytheownerofthevehiclethatitissubjecttoremoval.Thismaybe
accomplishedbypersonalcontact,telephoneorbyleavinganoticeattachedtothevehicle
atleast24hourspriortoremoval.Ifavehiclepresentsahazard,suchasbeingabandoned
ontheroadway,itmaybetowedimmediately.
Theresponsibilitiesofthoseemployeestowing,storingorimpoundingavehiclearelisted
below.
510.2.1VEHICLESTORAGEREPORT
Departmentmembersrequestingtowing,storageorimpoundofavehicleshallcomplete
CHPForm180andaccuratelyrecordthemileageandadescriptionofpropertywithinthe
vehicle(VehicleCode§22850).Acopyofthestoragereportshouldtobegiventothe
towtruckoperatorandtheoriginalshallbesubmittedtotheRecordsSectionassoonas
practicableafterthevehicleisstored.
510.2.2REMOVALFROMTRAFFICCOLLISIONSCENES
Whenavehiclehasbeeninvolvedinatrafccollisionandmustberemovedfromthescene,
thedeputyshallhavethedriverselectatowingcompany,ifpossible,andshallrelaythe
requestforthespeciedtowingcompanytothedispatcher.Whenthereisnopreferred
companyrequested,acompanywillbeselectedfromtherotationallistoftowingcompanies
inCentralDispatch.
Iftheownerisincapacitated,orforanyreasonitisnecessaryfortheDepartmenttoassume
responsibilityforavehicleinvolvedinacollision,thedeputyshallrequestthedispatcherto
callthenexttowcompanyontherotationaltowlist.Thedeputywillthenstorethevehicle
usingaCHPForm180.
510.2.3STORAGEATARRESTSCENES
Wheneverapersoninchargeorincontrolofavehicleisarrested,itisthepolicyofthis
departmenttoprovidereasonablesafekeepingbystoringthearrestee'svehiclesubject
totheexceptionsdescribedbelow.Thevehicle,however,shallbestoredwheneveritis
neededforthefurtheranceoftheinvestigationorprosecutionofthecase,orwhenthe
communitycaretakerdoctrinewouldreasonablysuggestthatthevehicleshouldbestored
(e.g.,trafchazard,highcrimearea).
Thefollowingareexamplesofsituationswhereconsiderationshouldbegiventoleavinga
vehicleatthesceneinlieuofstoring,providedthevehiclecanbelawfullyparkedandleft
inareasonablysecuredandsafecondition:
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•Trafcrelatedwarrantarrest.
•Situationswherethevehiclewasnotusedtofurthertheoffenseforwhichthedriver
wasarrested.
•Wheneverthelicensedownerofthevehicleispresent,willing,andabletotakecontrol
ofanyvehiclenotinvolvedincriminalactivity.
•Wheneverthevehicleotherwisedoesnotneedtobestoredandtheownerrequests
thatitbeleftatthescene.Insuchcasestheownershallbeinformedthatthe
Departmentwillnotberesponsiblefortheftordamages.
510.2.4DRIVINGANON-COUNTYVEHICLE
VehicleswhichhavebeentowedbyoratthedirectionoftheDepartmentshouldnotbe
drivenbysheriff'spersonnelunlessitisnecessarytomoveavehicleashortdistanceto
eliminateahazard,preventtheobstructionofarehydrantortocomplywithpostedsigns.
510.2.5DISPATCHER'SRESPONSIBILITIES
Uponreceivingarequestfortowing,thedispatchershallpromptlytelephonethespecied
authorizedtowingservice.Thedeputyshallbeadvisedwhentherequesthasbeenmade
andthetowingservicehasbeendispatched.
Whenthereisnopreferredcompanyrequested,thedispatchershallcallthenextrmin
rotationfromthelistofapprovedtowingcompaniesandshallmakeappropriateentrieson
thatformtoensurethefollowingrmiscalledonthenextrequest.
510.2.6RECORDSSECTIONRESPONSIBILITY
Recordspersonnelshallpromptlyenterpertinentdatafromthecompletedstorageform
(CHPForm180)intotheStolenVehicleSystemandreturntheformtotheShiftSergeantfor
approval(VehicleCode§22651.5(b);VehicleCode§22851.3(b);VehicleCode§22854.5).
Approvedstorageformsshallbepromptlyplacedintotheauto-lesothattheyare
immediatelyavailableforreleaseorreviewshouldinquiriesbemade.
Within48hours,excludingweekendsandholidays,ofthestorageofanysuchvehicleit
shallbetheresponsibilityoftheRecordsSectiontodeterminethenamesandaddressesof
anyindividualshavinganinterestinthevehiclethroughDMVorCLETScomputers.Notice
shallbesenttoallsuchindividualsbyrst-classmail(VehicleCode§22851.3(d);Vehicle
Code§22852(a);VehicleCode§14602.6(a)(2)).Thenoticeshallincludethefollowing
(VehicleCode§22852(b)):
(a)Thename,address,andtelephonenumberofthisDepartment.
(b)Thelocationoftheplaceofstorageanddescriptionofthevehicle,whichshallinclude,
ifavailable,thenameormake,themanufacturer,thelicenseplatenumber,andthe
mileage.
(c)Theauthorityandpurposefortheremovalofthevehicle.
(d)Astatementthat,inordertoreceivetheirpost-storagehearing,theowners,ortheir
agents,shallrequestthehearinginperson,writing,orbytelephonewithin10daysof
thedateappearingonthenotice.
510.3TOWINGSERVICES
TheCountyofElDoradoperiodicallyselectsarmtoactastheofcialtowserviceand
awardsacontracttothatrm.Thisrmwillbeusedinthefollowingsituations:
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(a)Whenitisnecessarytosafeguardavehicleduetotheinabilityoftheowneroroperator
totaketherequiredaction.
(b)Whenavehicleisbeingheldasevidenceinconnectionwithaninvestigation.
(c)Whenitisotherwisenecessarytostoreamotorvehicle.Thiswouldincludesituations
involvingtherecoveryofstolenorabandonedvehicles,andtheremovalfromthe
streetsofvehiclesobstructingtrafcinviolationofstateorlocalregulations.
510.4VEHICLEINVENTORY
Allpropertyinastoredorimpoundedvehicleshallbeinventoriedandlistedonthevehicle
storageform.Thisincludesthetrunkandanycompartmentsorcontainers,evenifclosed
and/orlocked.Membersconductinginventorysearchesshouldbeasthoroughand
accurateaspracticalinpreparinganitemizedinventory.Theseinventoryproceduresare
forthepurposeofprotectinganowner'spropertywhileinsheriff'scustody,toprovidefor
thesafetyofdeputies,andtoprotecttheDepartmentagainstfraudulentclaimsoflost,
stolen,ordamagedproperty.
510.5SECURITYOFVEHICLESANDPROPERTY
Unlessitwouldcauseanunreasonabledelayinthecompletionofavehicle
impound/storageorcreateanissueofofcersafety,deputiesshouldmakereasonable
accommodationstopermitadriver/ownertoretrievesmallitemsofvalueorpersonal
need(e.g.,cash,jewelry,cellphone,prescriptions)whicharenotconsideredevidence
orcontraband.
Ifasearchofavehicleleavesthevehicleoranypropertycontainedthereinvulnerableto
unauthorizedentry,theftordamage,personnelconductingthesearchshalltakesuchsteps
asarereasonablynecessarytosecureand/orpreservethevehicleorpropertyfromsuch
hazards.
510.6RELEASEOFVEHICLE
TheDepartmentwillmaintainalisted,24-hourtelephonenumbertoprovideinformation
regardingimpoundmentofvehiclesandtherightoftheregisteredownertorequesta
storagehearing.Releasesfortowedvehicleswillbemadeavailableduringregular,
non-emergencybusinesshours(VehicleCode§14602.6).
(a)VehiclesremovedpursuanttoVehicleCode§22850shallbereleasedafterproofof
currentregistrationisprovidedbytheownerorthepersonincontrolofthevehicle
andafterallapplicablefeesarepaid(VehicleCode§22850.3andVehicleCode§
22850.5).
(b)Vehiclesremovedthatrequirepaymentofparkingnesorproofofvaliddriver's
licenseshallonlybereleaseduponpresentationofproofofcompliance,proofof
payment,completionofafdavitandpaymentofapplicablefeesrelatedtothe
removal(VehicleCode§22651etseq.,VehicleCode§22652etseq.,VehicleCode
§22850.3andVehicleCode§22850.5).
(c)AvehicleremovedpursuanttoVehicleCode§14602.6(a)shallbereleasedtothe
registeredownerorhis/heragentwithproofofcurrentregistration,proofofavalid
driver'slicenseandapplicablefeespaidpriortotheendofthe30-dayimpoundment
periodifthevehiclewasstolen,ifthedriverreinstateshis/herdriver'slicense,if
thedriveracquiresalicenseandproperinsurance,orunderothercircumstances
assetforthinVehicleCode§14602.6.
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PersonnelwhosedutiesincludereleasingtowedvehiclesshouldconsulttheVehicleCode
underwhichthevehiclewastowedorimpoundedforanyspecicrequirementspriorto
release.
Employeeswhosuspectthatavehiclewasimpoundedinerrorshouldpromptlyadvise
asupervisor.Supervisorsshouldapprove,whenappropriate,thereleaseofthevehicle
withoutrequiringtheregisteredownerorhis/heragenttorequestahearing,asdescribed
intheVehicleImpoundHearingsPolicy.
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Policy
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ElDoradoCountySheriff'sOfce
PolicyManual
VehicleImpoundHearings
512.1PURPOSEANDSCOPE
Thispolicyestablishesaprocedurefortherequirementtoprovidevehiclestorageor
impoundhearingspursuanttoVehicleCode§22852.
512.2STOREDORIMPOUNDHEARING
WhenavehicleisstoredorimpoundedbyanymemberoftheElDoradoCountySheriff's
Ofce,ahearingwillbeconductedupontherequestoftheregisteredorlegalownerofthe
vehicleorhis/heragent(VehicleCode§§22650(a)and22852(a)).
Thehearingshallbeconductedwithin48hoursoftherequest,excludingweekendsand
holidays.Thehearingofcermustbeapersonotherthanthepersonwhodirectedthe
storageorimpoundofthevehicle(VehicleCode§22852(c)).
512.2.1HEARINGPROCEDURES
Thevehiclestoragehearingisaninformalprocesstoevaluatethevalidityofanorderto
storeorimpoundavehicle.Theemployeewhocausedthestorageorremovalofthevehicle
doesnotneedtobepresentforthishearing.
Allrequestsforahearingonastoredorimpoundedvehicleshallbesubmittedinperson,
inwritingorbytelephonewithin10daysofthedateappearingonthenotice(VehicleCode
§22852(d)).TheAdministrativeSergeantwillgenerallyserveasthehearingofcer.The
personrequestingthehearingmayrecordthehearingathis/herownexpense.
Thefailureofeithertheregisteredorlegalownerorinterestedpersonorhis/heragentto
requestahearinginatimelymannerortoattendascheduledhearingshallbeconsidered
awaiverofandsatisfactionofthepost-storagehearingrequirement(VehicleCode
§§
22851.3(e)(2)and22852(d)).
Anyrelevantevidencemaybesubmittedandreviewedbythehearingofcertodetermine
ifreasonablegroundshavebeenestablishedforthestorageorimpoundofthevehicle.
Theinitialburdenofproofestablishedbyapreponderanceoftheevidencethatthe
storage/impoundwasbasedonprobablecauserestswiththeDepartment.
Afterconsiderationofallinformation,thehearingofcershalldeterminethevalidityofthe
storageorimpoundofthevehicleinquestionandthenrenderadecision.Thehearingofcer
shallalsoconsideranymitigatingcircumstancesattendanttothestoragethatreasonably
wouldwarrantthereleaseofthevehicleoramodicationorreductionoftheperiodthe
vehicleisimpounded(VehicleCode§§14602.6(b)and14602.8(b)).
AsidefromthosemitigatingcircumstancesenumeratedintheVehicleCode,theregistered
owner'slackofactualknowledgethatthedrivertowhomthevehiclewasloanedwasnot
validlylicensedmayconstituteamitigatingcircumstanceunderVehicleCode
§§14602.6(b)
or14608(b),warrantingreleaseofthevehicle.Thismitigatingcircumstanceexceptionisnot
limitedtosituationswheretheownermadeareasonableinquiryastothelicensedstatus
ofthedriverbeforelendingthevehicle.
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VehicleImpoundHearings
Thelegislativeintentandthisdepartment'spolicyistopreventunlicenseddrivingpursuant
toVehicleCode§14602.6.Ifthispurposeisnotfurtheredbythecontinuedimpoundment
ofavehicle,releaseismostoftenappropriate.
(a)Ifadecisionismadethatreasonablegroundsforstorageorimpoundhavebeen
established,thehearingofcershalladvisetheinquiringpartyofthedecisionand
thattheinquiringpartymaypursuefurthercivilremediesifdesired.
1.Ifmitigatingcircumstancesarefoundtoberelevant,thehearingofcershall
makereasonableadjustmentstotheimpoundperiod,storageorassessmentof
feesaswarranted.
(b)Ifadecisionismadethatreasonablegroundsforstorageorimpoundhavenotbeen
establishedorsufcientmitigatingcircumstancesexist,thevehicleinstorageshall
bereleasedimmediately.TowingandstoragefeeswillbepaidattheDepartment's
expense(VehicleCode§22852(e)).
(c)Ifadecisionismadethatreasonablegroundsforstoragehavenotbeenestablished
orsufcientmitigatingcircumstancesexist,andthevehiclehasbeenreleasedwith
feeshavingbeenpaid,thereceiptforsuchfeeswillbeforwardedwithaletterto
theappropriateDivisionCommander.Thehearingofcerwillrecommendtothe
appropriateDivisionCommanderthatthefeespaidbytheregisteredorlegalowner
ofthevehicleinquestionortheiragentbereimbursedbytheDepartment.
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PolicyManual
ImpairedDrivingandEvidence
Collection
514.1PURPOSEANDSCOPE
Thispolicyexplainstheprocedurestobefollowedwhilecollectingevidencetoestablish
thebloodalcohollevelofdriversarrestedfordrivingwhileintoxicated,unconsciousdrivers,
andunconsciouspedestriansinvolvedintrafccollisionsbecauseoftheirintoxicatedstate.
514.2POLICY
TheElDoradoCountySheriff'sOfceiscommittedtothesafetyoftheroadwaysandthe
communityandwillpursuefairbutaggressiveenforcementofCalifornia'simpaireddriving
laws.
514.3INVESTIGATIONS
DeputiesshouldnotenforceDUIlawstotheexclusionoftheirotherdutiesunless
specicallyassignedtoDUIenforcement.Alldeputiesareexpectedtoenforcetheselaws
withduediligence.
514.4FIELDTESTS
ThePatrolLieutenantshouldidentifytheprimaryeldsobrietytests(FSTs)andany
approvedalternatetestsfordeputiestousewheninvestigatingviolationsofDUIlaws.
514.5CHEMICALTESTS
Apersonisdeemedtohaveconsentedtoachemicaltestortestsunderanyofthefollowing
(VehicleCode§23612):
(a)Thepersonisarrestedfordrivingavehiclewhileundertheinuence,pursuantto
VehicleCode§23152.
(b)Thepersonisunder21yearsofageandisarrestedbyadeputyhavingreasonable
causetobelievethattheperson'sbloodalcoholcontentis0.05ormore(VehicleCode
§23140).
(c)Thepersonisunder21yearsofageanddetainedbyadeputyhavingreasonable
causetobelievethatthepersonwasdrivingavehiclewhilehavingabloodalcohol
contentof0.01ormore(VehicleCode§23136).
(d)Thepersonwasoperatingavehiclewhileundertheinuenceandproximatelycaused
bodilyinjurytoanotherperson(VehicleCode§23153).
(e)Thepersonisdead,unconsciousorotherwiseinaconditionthatrendershim/her
incapableofrefusal(VehicleCode§23612(a)(5)).
514.5.1CHOICEOFTEST
ApersonarrestedforDUIhasthechoiceofwhetherthetestisofhis/herbloodorbreath,
andthedeputyshalladvisethepersonthathe/shehasthatchoice.Ifthepersonarrested
eitherisincapable,orstatesthathe/sheisincapable,ofcompletingthechosentest,the
personshallsubmittotheremainingtest.
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Ifthepersonchoosestosubmittoabreathtestandthereisreasonablecausetobelieve
thatthepersonisundertheinuenceofadrugorthecombinedinuenceofalcoholand
anydrug,thedeputymayalsorequestthatthepersonsubmittoabloodtest.Iftheperson
isincapableofcompletingabloodtest,thepersonshallsubmittoandcompleteaurinetest
(VehicleCode§23612(a)(2)(C)).
514.5.2BREATHTEST
ThePatrolLieutenantshouldensurethatalldevicesusedforthecollectionandanalysis
ofbreathsamplesareproperlyservicedandtestedandthatarecordofsuchserviceand
testingisproperlymaintained.
Deputiesobtainingabreathsampleshouldmonitorthedeviceforanysignofmalfunction.
Anyanomaliesorequipmentfailuresshouldbenotedintheappropriatereportandpromptly
reportedtothePatrolLieutenant.
Whenthearrestedpersonchoosesabreathtest,thehandlingdeputyshalladvisethe
personthatthebreath-testingequipmentdoesnotretainasample,andthepersonmay,if
desired,provideabloodorurinespecimen,whichwillberetainedtofacilitatesubsequent
vericationtesting(VehicleCode§23614).
Thedeputyshouldalsorequirethepersontosubmittoabloodtestifthedeputyhasaclear
indicationthatabloodtestwillrevealevidenceofanydrugorthecombinedinuenceofan
alcoholicbeverageandanydrug.Evidenceofthedeputy'sbeliefshallbeincludedinthe
deputy'sreport(VehicleCode§23612(a)(2)(C)).
514.5.3BLOODTEST
Onlypersonsauthorizedbylawtowithdrawbloodshallcollectbloodsamples(VehicleCode
§23158).Thewithdrawalofthebloodsampleshouldbewitnessedbytheassigneddeputy.
Nodeputy,evenifproperlycertied,shouldconductthebloodwithdrawal.
Deputiesshouldinformanarresteethatifhe/shechoosestoprovideabloodsample,a
separatesamplecanbedrawnforalternatetesting.Unlessmedicalpersonnelobject,
twosamplesshouldbedrawnandretainedasevidence,solongasonlyonepuncture
isrequired.
Ifanarresteecannotsubmittoabloodtestbecausehe/sheisahemophiliacorisusing
ananticoagulant,he/sheshallnotberequiredtotakeabloodtest.Suchinabilitytotake
abloodtestshouldnotbetreatedasarefusal.However,thepersonmayberequiredto
completeanotheravailableandviabletest.
514.5.4URINETESTS
Ifaurinetestwillbeperformed,thepersonshouldbepromptlytransportedtothe
appropriatetestingsite.Thedeputyshallfollowanydirectionsaccompanyingtheurine
evidencecollectionkit.
Urinesamplesshallbecollectedandwitnessedbyadeputyorjailstaffofthesamesex
asthepersongivingthesample.Thepersontestedshouldbeallowedsufcientprivacy
tomaintainhis/herdignity,totheextentpossible,whilestillensuringtheaccuracyofthe
specimen(VehicleCode§23158(i)).
Thecollectionkitshallbemarkedwiththeperson'sname,offense,ElDoradoCounty
Sheriff'sOfcecasenumberandthenameofthewitnessingdeputy.Thecollectionkit
shouldberefrigeratedpendingtransportationfortesting.
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514.6REFUSALS
Whenapersonrefusestoprovideaviablechemicalsample,deputiesshould:
(a)Advisethepersonoftherequirementtoprovideasample(VehicleCode§23612).
(b)Audio-recordtheadmonishmentandtheresponseifpracticable.
(c)Documenttherefusalintheappropriatereport.
Uponrefusaltosubmittoachemicaltestasrequiredbylaw,deputiesshallpersonallyserve
thenoticeoforderofsuspensionuponthepersonandtakepossessionofanystate-issued
licensetooperateamotorvehiclethatisheldbythatperson(VehicleCode§23612(e);
VehicleCode§23612(f)).
514.6.1BLOODSAMPLEWITHOUTCONSENT
Abloodsamplemaybeobtainedfromapersonwhorefusesachemicaltestwhenanyof
thefollowingconditionsexist:
(a)Asearchwarranthasbeenobtained;or
(b)Thedeputycanarticulatethatexigentcircumstancesexist.Exigencydoesnotexist
solelybecauseoftheshorttimeperiodassociatedwiththenaturaldissipationof
alcoholintheperson'sbloodstream.Exigencycanbeestablishedbytheexistenceof
specialfactssuchasalengthydelayinobtainingabloodsampleduetoanaccident
investigationormedicaltreatmentoftheperson.
514.6.2FORCEDBLOODSAMPLE
Ifapersonindicatesbywordoractionthathe/shewillphysicallyresistablooddraw,the
deputyshouldrequestasupervisortorespond.
Therespondingsupervisorshould:
(a)Evaluatewhetherusingforcetoobtainabloodsampleisappropriateunderthe
circumstances.
(b)Ensurethatallattemptstoobtainabloodsamplethroughforceceaseiftheperson
agreesto,andcompletesaviableformoftestinginatimelymanner.
(c)Advisethepersonofhis/herdutytoprovideasample(evenifthisadvisementwas
previouslydonebyanotherdeputy)andattempttopersuadethepersontosubmit
tosuchasamplewithoutphysicalresistance.Thisdialogueshouldberecordedon
audioand/orvideoifpracticable.
(d)Ensurethatthewithdrawalistakeninamedicallyapprovedmanner.
(e)Ensuretheforcedwithdrawalisrecordedonaudioand/orvideowhenpracticable.
(f)Monitorandensurethatthetypeandlevelofforceappliedisreasonableunderthe
circumstances:
1.Unlessotherwiseprovidedinawarrant,forceshouldgenerallybelimitedto
handcufngorsimilarrestraintmethods.
2.Inmisdemeanorcases,ifthesuspectbecomesviolentormoreresistant,no
additionalforcewillbeusedandarefusalshouldbenotedinthereport.
3.Infelonycases,forcewhichreasonablyappearsnecessarytoovercomethe
resistancetothebloodbeingwithdrawnmaybepermitted.
(g)Ensuretheuseofforceandmethodsusedtoaccomplishthebloodsampledraware
documentedintherelatedreport.
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Ifasupervisorisunavailable,deputiesareexpectedtousesoundjudgmentandperform
asarespondingsupervisor,assetforthabove.
514.7ARRESTANDINVESTIGATION
514.7.1WARRANTLESSARREST
InadditiontothearrestauthoritygrantedtodeputiespursuanttoPenalCode§836,a
deputymaymakeawarrantlessarrestofapersonthatthedeputyhasreasonablecauseto
believehasbeendrivingundertheinuenceofanalcoholicbeverageoranydrug,orunder
thecombinedinuenceofthesamewhen(VehicleCode§40300.5):
(a)Thepersonisinvolvedinatrafcaccident.
(b)Thepersonisobservedinoraboutavehiclethatisobstructingtheroadway.
(c)Thepersonwillnotbeapprehendedunlessimmediatelyarrested.
(d)Thepersonmaycauseinjurytohim/herselfordamagepropertyunlessimmediately
arrested.
(e)Thepersonmaydestroyorconcealevidenceofacrimeunlessimmediatelyarrested.
514.7.2STATUTORYWARNING
Adeputyrequestingthatapersonsubmittochemicaltestingshallprovidethepersonwith
themandatorywarningpursuanttoVehicleCode§23612(a)(1)(D)andVehicleCode§
23612(a)(4).
514.7.3PRELIMINARYALCOHOLSCREENING
Deputiesmayuseapreliminaryalcoholscreening(PAS)testtoassistinestablishing
reasonablecausetobelieveapersonisDUI.Thedeputyshalladvisethepersonthat
thePAStestisbeingrequestedtoassistindeterminingwhetherthepersonisunderthe
inuenceofalcoholordrugs,oracombinationofthetwo.Unlessthepersonisunderthe
ageof21,he/sheshallbeadvisedthatthePAStestisvoluntary.Thedeputyshallalso
advisethepersonthatsubmittingtoaPAStestdoesnotsatisfyhis/herobligationtosubmit
toachemicaltestasotherwiserequiredbylaw(VehicleCode§23612).
514.7.4PRELIMINARYALCOHOLSCREENINGFORMINORS
Ifadeputylawfullydetainsapersonunder21yearsofagewhoisdrivingamotorvehicle
andthedeputyhasreasonablecausetobelievethatthepersonhasabloodalcoholcontent
of0.01ormore,thedeputyshallrequestthatthepersontakeaPAStesttodeterminethe
presenceofalcoholintheperson,ifaPAStestdeviceisimmediatelyavailable.IfaPAS
testdeviceisnotimmediatelyavailable,thedeputymayrequestthepersontosubmitto
chemicaltestingofhis/herblood,breathorurine,conductedpursuanttoVehicleCode§
23612(VehicleCode§13388).
IfthepersonrefusestotakeorfailstocompletethePAStestorotherchemicaltest,orif
theresultofeithertestrevealsabloodalcoholcontentof0.01ormore,thedeputyshall
proceedtoservethepersonwithanoticeoforderofsuspensionpursuanttothispolicy
(VehicleCode§13388).
514.7.5DEPUTYRESPONSIBILITIES
Thedeputyservingthearrestedpersonwithanoticeofanorderofsuspensionshall
immediately(VehicleCode§23612):
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(a)Forwardacopyofthecompletednoticeofsuspensionorrevocationformandany
conscateddriver'slicensetotheDepartmentofMotorVehicles(DMV).
(b)ForwardaswornreporttoDMVthatcontainstherequiredinformationinVehicleCode
§13380.
(c)Forwardtheresultstotheappropriateforensiclaboratoryifthepersonsubmittedto
abloodorurinetest.
514.8RECORDSSECTIONRESPONSIBILITIES
TheRecordsManagerwillensurethatallcase-relatedrecordsaretransmittedaccording
tocurrentrecordsproceduresandasrequiredbytheprosecutingattorney'sofce.
514.9ADMINISTRATIVEHEARINGS
Thesupervisorwillensurethatallappropriatereportsanddocumentsrelatedto
administrativelicensesuspensionsarereviewedandforwardedtoDMV.
Anydeputieswhoreceivenoticeofrequiredattendancetoanadministrativelicense
suspensionhearingshouldpromptlynotifytheprosecutingattorney.
Deputiescalledtotestifyatanadministrativehearingshoulddocumentthehearingdateand
DMVlenumberinasupplementalreport.Specicdetailsofthehearinggenerallyshould
notbeincludedinthereportunlesserrors,additionalevidenceorwitnessesareidentied.
TheRecordsSectionshouldforwardthistotheprosecutingattorneyaspartofthecasele.
514.10TRAINING
TheTrainingcoordinatorshouldensurethatdeputiesparticipatingintheenforcementofDUI
lawsreceiveregulartraining.Trainingshouldinclude,atminimum,currentlawsonimpaired
driving,investigativetechniquesandrulesofevidencepertainingtoDUIinvestigations.The
Trainingcoordinatorshouldconferwiththeprosecutingattorney'sofceandupdatetraining
topicsasneeded.
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Policy
516
ElDoradoCountySheriff'sOfce
PolicyManual
TrafcCitations
516.1PURPOSEANDSCOPE
Thispolicyoutlinestheresponsibilityfortrafccitations,theprocedurefordismissal,
correction,andvoidingoftrafccitations.
516.2RESPONSIBILITIES
ThePatrolLieutenantshallberesponsibleforthedevelopmentanddesignofallDepartment
trafccitationsincompliancewithstatelawandtheJudicialCouncil.
ThePatrolSectionCSOshallberesponsibleforthesupplyandaccountingofalltrafc
citationsissuedtoemployeesofthisdepartment.
516.3DISMISSALOFTRAFFICCITATIONS
Employeesofthisdepartmentdonothavetheauthoritytodismissacitationonceithasbeen
issued.Onlythecourthastheauthoritytodismissacitationthathasbeenissued(Vehicle
Code§40500(d)).Anyrequestfromarecipienttodismissacitationshallbereferredtothe
PatrolSergeant.Uponareviewofthecircumstancesinvolvingtheissuanceofthetrafc
citation,thePatrolSergeantmayrequestthePatrolLieutenanttorecommenddismissalof
thetrafccitation.Ifapproved,thecitationwillbeforwardedtotheappropriatecourtwitha
requestfordismissal.Allrecipientsoftrafccitationswhoserequestforthedismissalofa
trafccitationhasbeendeniedshallbereferredtotheappropriatecourt.
Shouldadeputydetermineduringacourtproceedingthatatrafccitationshouldbe
dismissedintheinterestofjusticeorwhereprosecutionisdeemedinappropriatethe
deputymayrequestthecourttodismissthecitation.Upondismissalofthetrafccitation
bythecourt,thedeputyshallnotifyhis/herimmediatesupervisorofthecircumstances
surroundingthedismissalandshallcompleteanypaperworkasdirectedorrequired.The
citationdismissalshallthenbeforwardedtothePatrolLieutenantforreview.
516.4VOIDINGTRAFFICCITATIONS
Voidingatrafccitationmayoccurwhenatrafccitationhasnotbeencompletedorwhere
itiscompleted,butnotissued.
516.5CORRECTIONOFTRAFFICCITATIONS
Whenatrafccitationisissuedandinneedofcorrection,thedeputyissuingthecitation
shallsubmitthecitationwithaNoticeofCorrectiontohis/herimmediatesupervisor.The
citationandNoticeofCorrectionshallthenbeforwardedtotheAdministrativeSergeant.
TheAdministrativeSergeantshallpreparealetterofcorrectiontothecourthaving
jurisdictionandtotherecipientofthecitation.
516.6DISPOSITIONOFTRAFFICCITATIONS
Thecourtandlecopiesofalltrafccitationsissuedbymembersofthisdepartmentshall
beforwardedtotheemployee'simmediatesupervisorforreview.Thecitationcopiesshall
thenbeledwiththeRecordsSection.
Uponseparationfromemploymentwiththedepartment,allemployeesissuedtrafc
citationsbooksshallreturnanyunusedcitationstotheRecordsSection.
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516.7NOTICEOFPARKINGVIOLATIONAPPEALPROCEDURE
DispositionofnoticeofparkingviolationappealsisconductedpursuanttoVehicleCode§
40215.
516.7.1APPEALSTAGES
Appealsmaybepursuedsequentiallyatthreedifferentlevels:
(a)AdministrativereviewsareconductedbytheAdministrativeSergeantwhowillreview
written/documentarydata.Requestsforadministrativereviewsareavailableatthe
frontdeskoftheElDoradoCountySheriff'sOfce.Theserequestsareinformal
writtenstatementsoutliningwhythenoticeofparkingviolationshouldbedismissed.
Copiesofdocumentationrelatingtothenoticeofparkingviolationandtherequestfor
dismissalmustbemailedtothecurrentmailingaddressoftheprocessingagency.
(b)Iftheappellantwishestopursuethematterbeyondadministrativereview,an
administrativehearingmaybeconductedinpersonorbywrittenapplication,atthe
electionoftheappellant.Independentrefereesreviewtheexistentadministrative
le,amendments,and/ortestimonialmaterialprovidedbytheappellantandmay
conductfurtherinvestigationorfollow-upontheirown.
(c)Iftheappellantwishestopursuethematterbeyondanadministrativehearing,
aSuperiorCourtreviewmaybepresentedinpersonbytheappellantafteran
applicationforreviewanddesignatedlingfeeshavebeenpaidtoTheSuperior
CourtofCalifornia.
516.7.2TIMEREQUIREMENTS
Administrativerevieworappearancebeforeahearingexaminerwillnotbeprovidedifthe
mandatedtimelimitsarenotadheredtobytheviolator.
(a)Requestsforanadministrativereviewmustbepostmarkedwithin21calendardays
ofissuanceofthenoticeofparkingviolation,orwithin14calendardaysofthemailing
oftheNoticeofDelinquentParking(ViolationVehicleCode§40215(a)).
(b)Requestsforadministrativehearingsmustbemadenolaterthan21calendardays
followingthenoticationmailingoftheresultsoftheadministrativereview(Vehicle
Code§40215(b)).
(c)Anadministrativehearingshallbeheldwithin90calendardaysfollowingthereceiptof
arequestforanadministrativehearing,excludingtimetolledpursuanttoVehicleCode
§40200-40225.Thepersonrequestingthehearingmayrequestonecontinuance,
nottoexceed21calendardays(VehicleCode§40215).
(d)Registeredownersofvehiclesmaytransferresponsibilityfortheviolationviatimely
afdavitofnon-liabilitywhenthevehiclehasbeentransferred,rentedorundercertain
othercircumstances(VehicleCode§40209andVehicleCode§40210).
516.7.3COSTS
(a)Thereisnocostforanadministrativereview.
(b)Appellantsmustpaythefullamountdueforthecitation,orprovidesatisfactoryproof
oftheirinabilitytopay,beforereceivinganadministrativehearing.
(c)AnappealthroughSuperiorCourtrequirespriorpaymentoflingcostsincluding
applicablecourtchargesandfees.Thesecostswillbereimbursedtotheappellantin
additiontoanypreviouslypaidnesifappellant'sliabilityisoverruledbytheSuperior
Court.
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516.8JUVENILECITATIONS
Completionoftrafccitationformsforjuvenilesmayvaryslightlyfromtheprocedurefor
adults.Thejuvenile'sage,placeofresidency,andthetypeofoffenseshouldbeconsidered
beforeissuingthejuvenileacitation.
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Policy
520
ElDoradoCountySheriff'sOfce
PolicyManual
DisabledVehicles
520.1PURPOSEANDSCOPE
VehicleCode§20018providesthatalllawenforcementagencieshavingresponsibilityfor
trafcenforcementmaydevelopandadoptawrittenpolicytoprovideassistancetomotorists
indisabledvehicleswithintheirprimaryjurisdiction.
520.2DEPUTYRESPONSIBILITY
Whenanon-dutydeputyobservesadisabledvehicleontheroadway,thedeputyshould
makeareasonableefforttoprovideassistance.Ifthatdeputyisassignedtoacallofhigher
priority,thedispatchershouldbeadvisedofthelocationofthedisabledvehicleandtheneed
forassistance.Thedispatchershouldthenassignanotheravailabledeputytorespondfor
assistanceassoonaspractical.
520.3EXTENTOFASSISTANCE
Inmostcases,adisabledmotoristwillrequireassistance.Afterarrangementsfor
assistancearemade,continuedinvolvementbydepartmentpersonnelwillbecontingent
onthetimeofday,thelocation,theavailabilityofdepartmentalresources,andthe
vulnerabilityofthedisabledmotorist.
520.3.1MECHANICALREPAIRS
Departmentpersonnelshallnotmakemechanicalrepairstoadisabledvehicle.Theuseof
pushbumperstorelocatevehiclestoapositionofsafetyisnotconsideredamechanical
repair.
520.4PUBLICACCESSTOTHISPOLICY
Thiswrittenpolicyisavailableuponrequest.
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Chapter6-InvestigationOperations
Policy
600
ElDoradoCountySheriff'sOfce
PolicyManual
InvestigationandProsecution
600.1PURPOSEANDSCOPE
Whenassignedtoacaseforinitialorfollow-upinvestigation,detectivesshallproceedwith
duediligenceinevaluatingandpreparingthecaseforappropriateclearanceorpresentation
toaprosecutorforlingofcriminalcharges.
600.2MODIFICATIONOFCHARGESFILED
EmployeesarenotauthorizedtorecommendtotheDistrictAttorney,CountyCounsel,or
toanyotherofcialofthecourtthatchargesonapendingcasebealteredorthecase
dismissed.Inallcasesresultingincourtprosecution,anyrequesttomodifythecharges
ledortorecommenddismissalofchargesinapendingcaseshallbemadetotheDistrict
Attorney'sOfceorCountyCounsel'sOfceonlyasauthorizedbyaDivisionCommander
ortheSheriff.
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602
ElDoradoCountySheriff'sOfce
PolicyManual
SexualAssaultVictims'DNARights
602.1PURPOSEANDSCOPE
ConsistentwithPenalCode§293andtheSexualAssaultVictims'DNABillofRights(Penal
Code§680),thispolicywillestablishaprocedurebywhichsexualassaultvictimsmay
inquireaboutandbeprovidedwithinformationregardingthestatusofanyDNAevidence
intheircase,theirrighttocondentialityandotherrightsaffordedbylaw.
602.2INVESTIGATIONCONSIDERATIONS
602.2.1VICTIMCONFIDENTIALITY
Deputiesinvestigatingorreceivingareportofanallegedsexoffenseshallinformthevictim,
orthevictim'sparentorguardianifthevictimisaminor,thathis/hernamewillbecomea
matterofpublicrecordunlessthevictimrequeststhathis/hernamenotbemadepublic.
Thereportingdeputyshalldocumentinhis/herreportthatthevictimwasproperlyinformed
andshallincludeanyrelatedresponsemadebythevictim,orifaminor,anyresponsemade
bythevictim'sparentorguardian(PenalCode293§(a)and(b)).
(a)Exceptasauthorizedbylaw,membersofthisdepartmentshallnotpubliclydisclose
thenameoraddressofanyvictimofasexcrimewhohasexercisedhis/herrightto
condentiality(PenalCode§293(c)and(d)).
602.2.2OFFICERRESPONSIBILITY
WheneverthereisanallegedviolationofPenalCode§§243(e),261,261.5,262,273.5,
286,288aor289,theassigneddeputyshallaccomplishthefollowing:
(a)Immediatelyprovidethevictimwiththe"VictimsofDomesticViolence"cardcontaining
thenamesandlocationsofrapevictimcounselingcenterswithinthecountyandtheir
24-hourcounselingservicetelephonenumbers(PenalCode§264.2(a)).
(b)Ifthevictimistransportedtoahospitalforanymedicalevidentiaryorphysical
examination,theofcershallimmediatelycausethelocalrapevictimcounseling
centertobenotied(PenalCode§264.2(b)(1)).
1.Priortoanysuchexaminationtheassigneddeputyshallensurethatthe
victimhasbeenproperlyinformedofhis/herrighttohaveasexualassault
victimcounselorandatleastoneothersupportpersonpresent(PenalCode§
264.2(b)(2)).
2.Asupportpersonmaybeexcludedfromtheexaminationbythedeputyorthe
medicalproviderifhis/herpresencewouldbedetrimentaltothepurposeofthe
examination(PenalCode§264.2(b)(4)).
602.3TESTINGOFSEXUALASSAULTEVIDENCE
(a)Subjecttoavailableresourcesandotherlawenforcementconsiderationswhich
mayaffecttheabilitytoprocessandanalyzerapekitsorothersexualassaultvictim
evidenceandothercrimesceneevidence,anymemberofthisdepartmentassigned
toinvestigateasexualassaultoffense(PenalCode§§261,261.5,262,286,288aor
289)shouldtakeeveryreasonablesteptoensurethatDNAtestingofsuchevidence
isperformedinatimelymannerandwithinthetimeperiodsprescribedbyPenal
Code§803(g).
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(b)Inordertomaximizetheeffectivenessofsuchtestingandidentifyingtheperpetrator
ofanysexualassault,theassigneddeputyshouldfurtherensurethattheresultsof
anysuchtesthavebeentimelyenteredintoandcheckedagainstboththeDepartment
ofJusticeCal-DNAdatabaseandtheCombinedDNAIndexSystem(CODIS).
(c)If,foranyreason,DNAevidenceinasexualassaultcaseinwhichtheidentityofthe
perpetratorisinissueisnotgoingtobeanalyzedwithintwoyearsofthecrime,the
assigneddeputyshallnotifythevictimofsuchfactinwritingwithinnolessthan60
dayspriortotheexpirationofthetwo-yearperiod(PenalCode§680(d))
.
602.4VICTIMNOTIFICATIONOFDNASTATUS
(a)Uponreceiptofawrittenrequestfromasexualassaultvictimorthevictim'sauthorized
designee,theassigneddeputymayinformthevictimofthestatusoftheDNAtesting
ofanyevidencefromthevictim'scase.
1.Althoughsuchinformationmaybecommunicatedorally,theassigneddeputy
shouldthereafterfollow-upwithandretainacopyofconrmationbyeither
writtenorelectronicmail.
2.Absentawrittenrequest,nomemberofthisdepartmentisrequiredto,butmay,
communicatewiththevictimorvictim'sdesigneeregardingthestatusofany
DNAtesting.
(b)Subjecttothecommitmentofsufcientresourcestorespondtorequestsfor
information,sexualassaultvictimsshallfurtherhavethefollowingrights:
1.TobeinformedwhetherornotaDNAproleoftheassailantwasobtainedfrom
thetestingoftherapekitorothercrimesceneevidencefromtheircase.
2.TobeinformedwhetherornotthereisamatchbetweentheDNAproleof
theassailantdevelopedfromtheevidenceandaDNAprolecontainedin
theDepartmentofJusticeConvictedOffenderDNADatabase,providingthat
disclosurewouldnotimpedeorcompromiseanongoinginvestigation.
3.TobeinformedwhetherornottheDNAproleoftheassailantdevelopedfrom
theevidencehasbeenenteredintotheDepartmentofJusticeDataBankof
caseevidence.
(c)Providedthatthesexualassaultvictimorvictim'sdesigneehaskepttheassigned
deputyinformedwithregardtocurrentaddress,telephonenumberande-mailaddress
(ifavailable),anyvictimorvictim'sdesigneeshall,uponrequest,beadvisedofany
knownsignicantchangesregardingthevictim'scase.
1.Althoughsuchinformationmaybecommunicatedorally,theassigneddeputy
shouldthereafterfollow-upwithandretainacopyofconrmationbyeither
writtenorelectronicmail.
2.Nodeputyshallberequiredtoorexpectedtoreleaseanyinformationwhich
mightimpedeorcompromiseanyongoinginvestigation.
602.5DESTRUCTIONOFEVIDENCE
Anydestructionofevidencerelatedtoasexualassaultshalloccuronlyaftervictim
noticationismadeasrequiredpursuanttoPenalCode§680andonlyincompliancewith
thePropertyandEvidencePolicy.
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Policy
606
ElDoradoCountySheriff'sOfce
PolicyManual
AssetForfeiturePolicy
606.1PURPOSEANDSCOPE
Thispolicydescribestheauthorityandprocedurefortheseizureandliquidationofassets
associatedwithspeciedcontrolledsubstances.Thispolicyappliestoforfeitedorseized
assetsintheformofcurrency,realestate,automobiles,boats,aircraft,oranyotheritems
ofvalue.
606.2ASSETSEIZUREAUTHORITY
AssetscanbeseizedandforfeitedthroughboththeUnitedStatesDepartmentofJustice
(USDOJ)AssetForfeitureProgramandtheCaliforniaHealthandSafetyCode.Cases
initiatedbyStateorLocalAgenciescanbeadoptedforFederalForfeiturebytheU.S.
FederalBureauofInvestigation(FBI),theU.S.DrugEnforcementAgency(DEA),theU.
S.BureauofAlcohol,Tobacco,FirearmsandExplosives(ATF),theU.S.PostalInspection
Service(USPIS)andtheU.S.Attorney'sOfce(USAO).
Federalforfeituresrelatedtocontrolledsubstanceviolationsshallbeconductedthroughthe
Sheriff'sOfceNarcoticsDetectiveassignedtotheSacramentoDEATaskforce.
Health&SafetyCode§11470providesfortheforfeitureofanycurrency,andrealand/or
personalproperty,whichrepresentsproceedsorwasusedtofacilitatenarcoticactivityin
violationoftheHealth&SafetyCode.Theoffense(s)mustinvolvethemanufacturing,
distribution,transportationforsale,sales,possessionforsale,offerforsale,offerto
manufacture,ortheconspiracytocommitcertainHealth&SafetyCodeviolations.
Health&SafetyCode§11488(a)speciesthatanypeaceofcerhavingprobablecause,
mayseizeallmoneys,negotiableinstruments,securities,vehicles,boats,airplanesorother
thingsofvaluewhichareforfeitablepursuanttoHealth&SafetyCode§11470(e)or(f).
606.3ASSETFORFEITUREPROCEDURE
Beforeseizinganycurrency,vehicleorpersonalpropertypursuanttotheUSDOJAsset
ForfeitureProgram,withanexustocontrolledsubstanceviolations,departmentpersonnel
shouldattempttocontactanarcoticsdetective.Thefollowingguidelineswillbeobserved
whensubmittingacaseforadoptiontoaFederalAgencyforAssetForfeiture:
(a)Theseizingdeputyorthedetectivewillcontactthedetectiveassignedtothe
SacramentoDEAT askforceandadvisehimofthecircumstancesoftheseizure.
(b)Identifyandinterviewallpersonsinvolvedconcerningtheirpossessionoftheseized
assets,nancialsituation,employmenthistory,incomeandotherresources.The
interviewingdeputyshallensurethatMirandawarningsaregivenandwaivers
obtainedbeforeinterviewinganypersonwhoisincustody.
(c)Establishthecriminalhistoryofinvolvedparties.Obtainidentifyinginformationof
Parent/Guardianofanyinvolvedjuveniles12yearsandover.
(d)Attempttopromptlydeterminealllienholdersorallpersonswhomayhavealegal
interestintheseizedcurrency,vehicleorpropertyforfurthercontact,investigation
andnotication.
(e)Areportshallbeprepareddocumentingthecircumstancesoftheseizuretoinclude
butnotlimitedto;TheuseofaK9orthereasononewasnotused.Anycurrency
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denominations.Thetypeofpackagingaroundtheseizeditem.Anyobservedodor
ofcontrolledsubstanceinorupontheseizeditem.Thelocationoftheseizeditem
whenrstdiscovered.Allandanyfactsthatwillestablishanexustoacrime.Itisnot
necessarytolecriminalchargesbutanexusmustbeestablished.
(f)Theseizingdeputyorthedetectivethathastakenovertheseizurewillacquirea
letterofdeclinationfromthelocaljurisdictionDistrictAttorneysOfceadvisingthe
localDistrictAttorneyhasnointerestintheforfeiture.Thedeputyordetectivewill
forwardtheLetterofDeclinationtotheAssetForfeitureDetective.
(g)Iftheitemsseizedforforfeiturewereseizedpursuanttoasearchwarranttheseizing
deputyordetectiveshallacquireaReleaseOrderfromthecourt.
(h)Theseizingdeputyordetectivewillforwardacopyofallreportsincluding
searchwarrantsandanyapplicableassetforfeiturepaperwork,alongwiththejail
Identicationnumbersandjailaddressforanyinvolvedpersonswhoareincustody,
totheAssetForfeitureDetectiveintheDEATaskforcewithin30daysofseizure.
(i)UpontherequestoftheAssetForfeitureDetectivetheseizedfunds,propertyor
vehiclewillbepickedupfromthepropertysectionorstoragefacilityanddeliveredto
theAssetForfeitureDetectiveuponhisrequest.Currencyshallbeconvertedinto
acashierscheckthroughtheBankofAmericapriortobeingdeliveredtotheAsset
ForfeitureDetective.
Beforeseizinganycurrency,vehicleorpersonalpropertypursuanttoHealth&SafetyCode
§11470,apatroldeputyshouldcontactanarcoticsdetective.Thefollowingguidelineswill
beobserved:
(a)TheseizingdeputyorthedetectivewillserveallpersonswithNoticeofSeizureand
IntendedForfeitureformswhichincludesanattachedCountyofOriginClaimform
OpposingForfeiture,andaforfeiturereceipt.Disclaimers(English/Spanish)willbe
completedonallpersonsdisclaimingownershipofcurrency,vehicleorproperty
seized.
(b)WhensomeonehasmadenoticationotherthantheNarcoticsDetectivetakingover
thecase,acopyofallreportsandallapplicableassetforfeiturepaperworkmustbe
forwardedtotheassigneddetectiveintheNarcoticsBureau,forreview.
(c)Interviewallpersonsinvolvedconcerningtheirpossessionoftheseizedassets,
nancialsituation,employment,incomeandotherresources.Theinterviewing
deputyshallensurethatMirandawarningsaregivenandwaiversobtainedbefore
interviewinganypersonwhoisincustody.
(d)Attempttopromptlydeterminealllienholdersorallpersonswhomayhavealegal
interestintheseizedcurrency,vehicleorpropertyforfurthercontact,investigation
andnotication.
(e)AlthoughtheforfeitureofassetssubjecttoStateofCaliforniaforfeiturelawisacivil
proceedingledthroughthecountyoforigin,OfceoftheDistrictAttorneyForfeiture
Unititstillrequirescriminalchargesbeledandaconvictionbeacquired.
606.3.1SEIZEDPROPERTY
PropertyseizedsubjecttoforfeiturewillbeinventoriedandbookedintoProperty.The
propertywillbecheckedthroughtheAutomatedPropertySystemtodetermineifthe
propertyhasbeenstolen.
Thepropertywillbebookedasevidence,withthenotationinthecommentsectionofthe
propertyform,"SeizedSubjecttoForfeiture."Propertyseizedsubjecttoforfeitureshould
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bebookedonaseparatepropertyformNootherevidencefromthecaseshouldbebooked
onthisform.
606.3.2SEIZEDCURRENCY
Currencyseizedsubjecttoforfeiturewillbecountedbytheseizingdeputyandasupervisor
orhis/herdesignee.Thecurrencywillbeplacedinamoneyenvelopewiththedenomination
ofthecurrency,totalsofeachdenominationandtotalamountofcurrencyenclosednoted
onthemoneyenvelope.Thedeputycountingandsupervisorverifyingmoneywillinitialand
signtheenvelopewhensealed.Ifthecurrencywillnottintoastandardmoneyenvelope,
placethecurrencyinalargerenvelopeorbag,sealingandafxingacompletedmoney
envelopetotheoutsideofthelargerenvelopeorbagwhichcontainsthecurrency.
Atthediscretionoftheon-sitesupervisor,largesumsofcurrencymaybeseizedby
immediatelypackagingtheseizedfundsinasealedevidencepackagewithoutprior
counting.Undersuchcircumstancesthecollectionandpackagingofthefundsshallbe
witnessedbytheonsitesupervisorordesignee.Thecollectingdeputyandthewitnesses
shallinitialandsignthesealedpackaging.Insuchcircumstancesthefundswillbe
transportedtoanancialinstitutionformechanicalcountingassoonaslogisticallypossible.
Ifforsecurityreasonsitisnecessarytobooktheseizedfundsintoevidence/property
priortotransportingtoanancialinstitutionthesealedpackagingshallnotbeviolated
untilarrivalatanancialinstitution.Uponarrivalatthenancialinstitutionthesealed
packagingshallbeopenedbythetransportingdeputyandawitnessingsupervisor.After
thefundshavebeenmechanicallycountedtheyshallbeplacedinamoneyenvelope
withthedenominationofthecurrency,totalsofeachdenominationandtotalamountof
currencyenclosednotedonthemoneyenvelope.Thedeputycountingandsupervisor
verifyingthemoneywillinitialandsigntheenvelopewhensealed.Ifthecurrencywillnot
tintoastandardmoneyenvelope,placethecurrencyinalargerenvelopeorbag,sealing
andafxingacompletedmoneyenvelopetotheoutsideofthelargerenvelopeorbag
whichcontainsthecurrency.
Afterseizedcurrencyiscounteditshallbebookedintoevidence/property,thecurrencywill
bebookedonasinglepropertyformnotating"subjecttoassetforfeiture"inthecomments
sectionofthepropertyform.TheseizingdeputyshallnotifytheOperationsDivision
Commanderofthebookedcurrencyandthecircumstancesoftheseizureassoonas
possible.
Atthedeputy'sdiscretion,largeamountsofcurrencymaybetransportedtoanancial
institutionformechanicalcounting.
606.3.3SEIZEDVEHICLES
Vehiclesseizedsubjecttoforfeiturewillbetakentoadesignatedsecurestoragefacility.
Aseizedvehicleshouldnotbeimpounded.Thedeputyseizingthevehicleshallnotifythe
detectivesupervisoroftheseizureofthevehicleandcircumstancesoftheseizureassoon
aspossible.
Ifthevehiclecannotbedriven,atowtruckwillbeusedtotowthevehicletothestorage
facility.
PersonalpropertylocatedinaseizedvehicleshallberemovedandbookedintoProperty
aseitherevidenceorforsafekeeping.
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606.4ASSETFORFEITURELOG
AcomputerizedinventoryofallassetforfeiturecasesshallbekeptintheNarcoticsBureau.
Theinventoryshallincludethefollowing:
•Casenumber
•Dateofseizure
•Value
•Typeofseizure(federalorstate)
•Statusoftheseizure
InformationmaintainedonthelogwillbeprovidedtotheSherifforauthorizedstaff,as
requested.
606.5PROCEEDSFROMFORFEITURE
Equitablesharesreceivedfromseizedassetsshallbemaintainedinseparatefundsand
shallbesubjecttoaccountingcontrolsandannualnancialaudits.Fundsreceivedfrom
forfeitedassetsshallbeutilizedforlawenforcementpurposesonly,asstipulatedby
CaliforniaLawortheU.S.DepartmentofJusticeAssetForfeitureProgram.
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608
ElDoradoCountySheriff'sOfce
PolicyManual
CondentialInformants
608.1PURPOSEANDSCOPE
Inmanyinstances,asuccessfulinvestigationcannotbeconductedwithouttheuseof
condentialinformants.T oprotecttheintegrityoftheElDoradoCountySheriff'sOfceand
thedeputiesusinginformants,itshallbethepolicyofthisdepartmenttotakeappropriate
precautionsbydevelopingsoundinformantpolicies.
608.1.1INFORMANTS
Forthepurposesofthispolicyaninformantisdenedasanyindividualwhoparticipates,on
behalfofthisdepartment,inaprearrangedtransactionorprearrangedmeetingwithdirect
face-to-facecontactwithanyparty,whentheindividual'sparticipationinthetransactionor
meetingisforthepurposeofobtainingorattemptingtoobtainevidenceofillegalactivity
and/orwheretheindividualissupplyinginformationregardingillegalactivityforthepurpose
ofreducingordismissingapendingjudicialactionorforanycompensationofmonetary
value.
608.2INFORMANTFILESYSTEM
TheNarcoticsBureauSupervisororhis/herdesigneeshallberesponsibleformaintaining
informantles.Aseparateleshallbemaintainedoneachcondentialinformant.
608.2.1FILESYSTEMPROCEDURE
Eachleshallbecodedwithanassignedinformantcontrolnumber.Aninformanthistory
shallbepreparedtocorrespondtoeachinformantleandincludethefollowinginformation:
(a)Informant'snameand/oraliases
(b)Dateofbirth
(c)Physicaldescription:height,weight,haircolor,eyecolor,race,sex,scars,tattoosor
otherdistinguishingfeatures
(d)Currenthomeaddressandtelephonenumbers
(e)Currentemployer(s),position,address(es)andtelephonenumbers
(f)Vehiclesownedandregistrationinformation
(g)Placesfrequented
(h)Informant'sphotograph
(i)Briefsofinformationprovidedbytheinformantandhisorhersubsequentreliability.
Ifaninformantisdeterminedtobeunreliable,theinformant'sleismarkedas
"Unreliable"
(j)Nameofdeputyinitiatinguseoftheinformant
(k)Signedinformantagreement
(l)Updateonactiveorinactivestatusofinformant
TheinformantlesshallbemaintainedinasecureareawithintheNarcoticsBureau.These
lesshallbeusedtoprovideasourceofbackgroundinformationabouttheinformant,enable
reviewandevaluationofinformationgivenbytheinformant,andminimizeincidentsthat
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couldbeusedtoquestiontheintegrityofdetectivesorthereliabilityofthecondential
informant.
AccesstotheinformantlesshallberestrictedtotheSheriff,aDivisionCommander,the
NarcoticsBureauSupervisor,ortheirdesignees.
608.3USEOFINFORMANTS
Beforeusinganindividualasacondentialinformant,adeputymustreceiveapprovalfrom
theNarcoticsBureauSupervisor.Thedeputyshallcompilesufcientinformationthrough
abackgroundinvestigationinordertodeterminethereliability,credibilityandsuitability,of
theindividual,includingage,maturityandriskofphysicalharm.
608.3.1JUVENILEINFORMANTS
Theuseofjuvenileinformantsundertheageof13-yearsisprohibited.Exceptasprovided
forintheenforcementoftheTobaccoEnforcementAct,Business&ProfessionsCode§§
22950,etseq.,theuseofanyjuvenileinformantbetweentheagesof13and18-yearsis
onlyauthorizedbycourtorderobtainedpursuanttoPenalCode§701.5.
Forpurposesofthispolicy,a"juvenileinformant"meansanyjuvenilewhoparticipates,
onbehalfofthisdepartment,inaprearrangedtransactionorseriesofprearranged
transactionswithdirectface-to-facecontactwithanyparty,whenthejuvenile'sparticipation
inthetransactionisforthepurposeofobtainingorattemptingtoobtainevidenceofillegal
activitybyathirdpartyandwherethejuvenileisparticipatinginthetransactionforthe
purposeofreducingordismissingapendingjuvenilepetitionagainstthejuvenile.
608.4GUIDELINESFORHANDLINGCONFIDENTIALINFORMANTS
Allcondentialinformantsarerequiredtosignandabidebytheprovisionsofthe
departmentalInformantAgreement.Thedeputyusingthecondentialinformantshall
discusseachoftheprovisionsoftheagreementwiththecondentialinformant.
Detailsoftheagreementaretobeapprovedinwritingbytheunitsupervisorbeforebeing
nalizedwiththecondentialinformant.
608.4.1RELATIONSHIPSWITHCONFIDENTIALINFORMANTS
NomemberoftheElDoradoCountySheriff'sOfceshallknowinglymaintainasocial
relationshipwithacondentialinformantwhileoffduty,orotherwisebecomeintimately
involvedwithacondentialinformant.MembersoftheElDoradoCountySheriff'sOfce
shallneithersolicitnoracceptgratuitiesnorengageinanyprivatebusinesstransaction
withacondentialinformant.
Tomaintaindeputy/informantintegrity,thefollowingmustbeadheredto:
(a)Deputiesshallnotwithholdtheidentityofaninformantfromtheirsuperiors
(b)Identitiesofinformantsshallotherwisebekeptcondential
(c)Criminalactivitybyinformantsshallnotbecondoned
(d)Informantsshallbetoldtheyarenotactingassheriff'sdeputies,employeesoragents
oftheElDoradoCountySheriff'sOfce,andthattheyshallnotrepresentthemselves
assuch
(e)Therelationshipbetweendeputiesandinformantsshallalwaysbeethicaland
professional
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CondentialInformants
(f)Socialcontactshallbeavoidedunlessnecessarytoconductanofcialinvestigation,
andonlywithpriorapprovaloftheNarcoticsBureausupervisor
(g)Deputiesshallnotmeetwithinformantsoftheoppositesexinaprivateplaceunless
accompaniedbyatleastoneadditionaldeputyorwithpriorapprovaloftheNarcotics
BureauSupervisor.Deputiesmaymeetinformantsoftheoppositesexaloneinan
occupiedpublicplacesuchasarestaurant.Whencontactinginformantsofeither
sexforthepurposeofmakingpaymentsdeputiesshallarrangeforthepresenceof
anotherdeputy,wheneverpossible
(h)Inallinstanceswhendepartmentfundsarepaidtoinformants,avouchershallbe
completedinadvance,itemizingtheexpenses
(i)Deputiesshallnotcompensateinformantswithpersonalorprivatefundsorgifts.
Compensationshallbeissuedwithagencyfundsanddocumentedinaccordance
withdepartmentpolicysection608.5.
608.5NARCOTICSINFORMANTPAYMENTPROCEDURES
Thepotentialpaymentoflargesumsofmoneytoanycondentialinformantmustbedonein
amannerrespectingpublicopinionandscrutiny.Additionally,tomaintainagoodaccounting
ofsuchfundsrequiresastrictprocedurefordisbursements.
608.5.1PAYMENTPROCEDURE
Theamountoffundstobepaidtoanycondentialinformantwillbeevaluatedagainstthe
followingcriteria:
•Theextentoftheinformant'spersonalinvolvementinthecase.
•Thesignicance,valueoreffectoncrime.
•Theamountofassetsseized.
•Thequantityofthedrugsseized.
•Theinformant'spreviouscriminalactivity.
•Thelevelofrisktakenbytheinformant.
TheNarcoticsBureauSupervisorwilldiscusstheabovefactorswiththeOperationsDivision
Commanderandarriveatarecommendedlevelofpaymentthatwillbesubjecttothe
approvaloftheSheriff.Theamountofpaymentwillbebasedonapercentageofthecurrent
marketpriceforthedrugsorothercontrabandbeingsought,nottoexceed15-percent.
608.5.2CASHDISBURSEMENTPOLICY
Thefollowingestablishesacashdisbursementpolicyforcondentialinformants.No
informantwillbetoldinadvanceorgivenanexactamountorpercentageforservices
rendered.
(a)Whenbothassetsanddrugshavebeenseized,thecondentialinformantshall
receivepaymentbaseduponoverallvalueandthepurchasepriceofthedrugs
seizednottoexceedamaximumof$150,000.
(b)Acondentialinformantmayreceiveacashamountforeachquantityofdrugsseized
whetherornotassetsarealsoseized,nottoexceedamaximumof$30,000.
608.5.3PAYMENTPROCESS
Acheckshallberequested,payabletothecaseagent.Thecasenumbershallberecorded
justifyingthepayment.TheSheriffandtheChiefAdministrativeOfcer'ssignaturesare
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CondentialInformants
requiredfordisbursementsover$500.Payments$500andundermaybepaidincash
outoftheNarcoticsBureauBuy/ExpenseFund.TheNarcoticsBureauSupervisorwillbe
requiredtosignthevoucherforamountsunder$500.
Tocompletethetransactionwiththecondentialinformantthecaseagentshallhavethe
condentialinformantinitialthecashtransferform.Thecondentialinformantwillsignthe
formindicatingtheamountreceived,thedate,andthatthecondentialinformantisreceiving
fundsinpaymentforinformationvoluntarilyrenderedinthecase.TheElDoradoCounty
Sheriff'sOfcecasenumbershallberecordedonthecashtransferform.Theformwillbe
keptinthecondentialinformant'sle.
Ifthepaymentamountexceeds$500.00,acompletewrittenstatementofthecondential
informant'sinvolvementinthecaseshallbeplacedinthecondentialinformant'sle.This
statementshallbesignedbythecondentialinformantverifyingthestatementasatrue
summaryofhis/heractionsinthecase(s).
Eachcondentialinformantreceivingacashpaymentshallbeinformedofhisorher
responsibilitytoreportthecashtotheInternalRevenueService(IRS)asincome.
608.5.4REPORTINGOFPAYMENTS
Eachcondentialinformantreceivingacashpaymentshallbeinformedofhis/her
responsibilitytoreportthecashtotheInternalRevenueService(IRS)asincome.Iffunds
distributedexceed$600inanyreportingyear,thecondentialinformantshouldbeprovided
IRSForm1099(26CFR§1.6041-1).Ifsuchdocumentationorreportingmayrevealthe
identityofthecondentialinformantandbydoingsojeopardizeanyinvestigation,the
safetyofpeaceofcersorthesafetyofthecondentialinformant(26CFR§1.6041-3),
thenIRSForm1099shouldnotbeissued.
Insuchcases,thecondentialinformantshallbeprovidedaletteridentifyingtheamount
he/shemustreportonataxreturnasotherincomeandshallberequiredtoprovidea
signedacknowledgementofreceiptoftheletter.Thecompletedacknowledgementform
andacopyofthelettershallberetainedinthecondentialinformant'sle.
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Policy
609
ElDoradoCountySheriff'sOfce
PolicyManual
NarcoticIntelligenceFiles
609.1PURPOSEANDSCOPE
Itisthepolicyofthisagencytoestablishaprocedureforsubmissionorcollectionof
narcoticsintelligenceinformation,thesecurestorageofthatinformation,theinquiry
andsearchcapabilityoftheinformation,thecontrolleddisseminationandpurgingofthe
information.
Theintentofthispolicyistoestablishaprocedurethatwillbeusedtodevelopaleof
narcoticsintelligenceinformationandmaintainthislesothattheinformationcontained
thereinmaybeusedforenhancingcriminalprosecutionofnarcoticscases.
609.2DEFINITIONS
NarcoticsIntelligenceFilesshallmeandatawhichhasbeenevaluatedtodeterminethatit
isrelevanttotheidenticationofanindividualororganizationthatisreasonablysuspected
ofinvolvementincriminalactivityandthedocumentationofthatcriminalactivity.Thisdata
mightincludeinformantinformation,crimetipsubmissions,crimereports,andsuch.
609.3SUBMISSION/COLLECTIONOFNARCOTICSINTELLIGENCE
INFORMATION
(a)ANarcoticsInvestigatorshallcollectandmaintainintelligenceinformationconcerning
anindividualororganizationonlyifthereisreasonablesuspicionthattheindividualor
organizationisinvolvedincriminalconductoractivityandtheinformationisrelevant
tothatcriminalconductoractivity.
(b)ANarcoticsInvestigatorshallnotcollectormaintainintelligenceinformationaboutthe
political,religiousorsocialviews,associations,oractivitiesofanyindividualorany
group,association,corporation,business,partnership,orotherorganizationunless
suchinformationtendstoproveinvolvementincriminalconductoractivity.
609.4STORAGEOFNARCOTICSINTELLIGENCEINFORMATION
(a)Allnarcoticsintelligenceinformationmaintainedinpaperformshallbekeptsecured
inalockedcabinetintheNarcoticsUnitofce.
(b)Allotherinformationshallbemaintainedinanelectronicformatinasecurefashion
topreventunauthorizedaccesstotheinformation.
(c)Theinformationmustbestoredinamannersuchthatitcannotbemodied,destroyed,
accessedorpurgedwithoutauthorization.
609.5INQUIRYANDSEARCHOFNARCOTICSINTELLIGENCE
INFORMATION
(a)Onlyindividualswhohavearight-to-knowandaneed-to-knowshallhaveaccessto
theinformation.
(b)Allnarcoticsunitmembersandindividualsintheirchainofcommandshallhave
accesstotheles.
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609.6DISSEMINATIONOFNARCOTICSINTELLIGENCEINFORMATION
(a)Informationwillbedisseminatedonlywherethereisaneedtoknowandarightto
knowintheperformanceofalawenforcementactivity.
(b)Arecordindicatingwhohasbeengiveninformation,thereasonforreleaseofthe
informationandthedateofeachdisseminationoutsideofthisagencyshallbekept.
(c)NarcoticsintelligenceinformationshallbereleasedonlybytheNarcotic'sUnit
Sergeantorwithhis/herapproval.IntheabsenceoftheNarcotic'sUnitSergeant,
authorizationwillbesoughtfurtheruptheNarcotic'sUnitchainofcommand.
609.7REVIEWANDPURGINGOFNARCOTICSINTELLIGENCE
INFORMATION
(a)AperiodicreviewoftheNarcoticsIntelligenceInformationleswillbeconductedby
theNarcoticsUnitSupervisor.Thereviewshalltakeplaceatleastyearly,butcanbe
conductedonamorefrequentbasisastimeallows.Thesupervisorwillcheckthe
lestomakecertaintheinformationisstillrelevantandimportant.Anyinformation
thatismisleading,obsoleteorotherwiseunreliableshallbepurged.Alogshallbe
maintaineddocumentingthenameofthereviewerandthedateofreview.
(b)InformationmaintainedintheNarcoticsIntelligenceFilesshallbepurgedfollowinga
timeperiodofveyears,unlessfurtherinformationisobtainedwithinthoseveyears
indicatingthereisreasonablesuspicionthattheindividualororganizationhasbeen
involvedincriminalconductoractivity.
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Policy
612
ElDoradoCountySheriff'sOfce
PolicyManual
Br ady
MaterialDisclosure
612.1PURPOSEANDSCOPE
Thispolicyestablishesguidelinesforidentifyingandreleasingpotentiallyexculpatoryor
impeachmentinformation(so-calledBradyinformation)toaprosecutingattorney.
612.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Bradyinformation-InformationknownorpossessedbytheElDoradoCountySheriff's
Ofcethatisbothfavorableandmaterialtothecurrentprosecutionordefenseofacriminal
defendant.
612.2POLICY
TheElDoradoCountySheriff'sOfcewillconductfairandimpartialcriminalinvestigations
andwillprovidetheprosecutionwithbothincriminatingandexculpatoryevidence,aswell
asinformationthatmayadverselyaffectthecredibilityofawitness.Inadditiontoreporting
allevidenceofguilt,theElDoradoCountySheriff'sOfcewillassisttheprosecutionby
complyingwithitsobligationtodiscloseinformationthatisbothfavorableandmaterial
tothedefense.TheDepartmentwillidentifyanddisclosetotheprosecutionpotentially
exculpatoryinformation,asprovidedinthispolicy.
612.3DISCLOSUREOFINVESTIGATIVEINFORMATION
Deputiesmustincludeintheirinvestigativereportsadequateinvestigativeinformation
andreferencetoallmaterialevidenceandfactsthatarereasonablybelievedtobe
eitherincriminatingorexculpatorytoanyindividualinthecase.Ifadeputylearnsof
potentiallyincriminatingorexculpatoryinformationanytimeaftersubmissionofacase,
thedeputyorthehandlinginvestigatormustprepareandsubmitasupplementalreport
documentingsuchinformationassoonaspracticable.Supplementalreportsshallbe
promptlyprocessedandtransmittedtotheprosecutor'sofce.
Ifinformationisbelievedtobeprivilegedorcondential(e.g.,condentialinformantor
protectedpersonnelles),thedeputyshoulddiscussthematterwithasupervisorand/or
prosecutortodeterminetheappropriatemannerinwhichtoproceed.
Evidenceorfactsareconsideredmaterialifthereisareasonableprobabilitythattheywould
affecttheoutcomeofacriminalproceedingortrial.Determiningwhetherevidenceorfacts
arematerialoftenrequireslegalorevenjudicialreview.Ifadeputyisunsurewhether
evidenceorfactsarematerial,thedeputyshouldaddresstheissuewithasupervisor.
Supervisorswhoareuncertainaboutwhetherevidenceorfactsarematerialshouldaddress
theissueinawrittenmemotoanappropriateprosecutor.Acopyofthememoshouldbe
retainedintheDepartmentcasele.
612.4DISCLOSUREOFPERSONNELINFORMATION
WheneveritisdeterminedthatBradyinformationislocatedinthepersonnelleofamember
ofthisdepartmentwhoisamaterialwitnessinacriminalcase,thefollowingprocedureshall
apply:
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BradyMaterialDisclosure
(a)IntheeventthataPitchessmotionhasnotalreadybeenledbythecriminaldefendant
orotherpartypursuanttoEvidenceCode§1043,theprosecutingattorneyshallbe
notiedofthepotentialpresenceofBradyinformationinthedeputy'spersonnelle.
(b)TheprosecutingattorneyshouldthenberequestedtoleaPitchessmotioninorder
toinitiateanincamerareviewbythecourt.
(c)Anymemberwhoisthesubjectofsuchamotionshallbenotiedinwritingthata
motionhasbeenled.
(d)TheCustodianofRecordsshallaccompanyallrelevantlesduringanyincamera
inspectionandaddressanyissuesorquestionsraisedbythecourtindetermining
whetheranyinformationcontainedinthelesisbothmaterialandfavorabletothe
criminaldefendant.
(e)IfthecourtdeterminesthatthereisrelevantBradyinformationcontainedintheles,
onlythatinformationorderedreleasedwillbecopiedandreleasedtothepartiesling
themotion.
1.Priortothereleaseofanyinformationpursuanttothisprocess,theCustodian
ofRecordsshouldrequestaprotectiveorderfromthecourtlimitingtheuseof
suchinformationtotheinvolvedcaseandrequiringthereturnofallcopiesupon
completionofthecase.
612.5INVESTIGATING
BRAD Y
ISSUES
IftheDepartmentreceivesinformationfromanysourcethatamembermayhaveissuesof
credibility,dishonestyorhasbeenengagedinanactofmoralturpitudeorcriminalconduct,
theinformationshallbeinvestigatedandprocessedinaccordancewiththePersonnel
ComplaintsPolicy.
612.6TRAINING
Departmentmembersshouldreceiveperiodictrainingontherequirementsofthispolicy.
BradyMaterialDisclosure-360
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ElDoradoCountySheriff'sOfce
PolicyManual
Chapter7-Equipment
Policy
700
ElDoradoCountySheriff'sOfce
PolicyManual
DepartmentOwnedandPersonal
Property
700.1PURPOSEANDSCOPE
Departmentemployeesareexpectedtoproperlycarefordepartmentpropertyassignedor
entrustedtothem.Employeesmayalsosufferoccasionallossordamagetopersonalor
departmentpropertywhileperformingtheirassignedduty.Certainproceduresarerequired
dependingonthelossandownershipoftheitem.
700.2CAREOFDEPARTMENTALPROPERTY
Employeesshallberesponsibleforthesafekeeping,serviceablecondition,propercare,use
andreplacementofdepartmentpropertyassignedorentrustedtothem.Anemployee's
intentionalornegligentabuseormisuseofdepartmentpropertymayleadtodiscipline
including,butnotlimitedtothecostofrepairorreplacement.
(a)Employeesshallpromptlyreportthroughtheirchainofcommand,anyloss,damage
to,orunserviceableconditionofanydepartmentissuedpropertyorequipment
assignedfortheiruse.
(b)Theuseofdamagedorunserviceabledepartmentpropertyshouldbediscontinued
assoonaspracticalandreplacedwithcomparableDepartmentpropertyassoonas
availableandfollowingnoticetoasupervisor.
(c)Exceptwhenotherwisedirectedbycompetentauthorityorrequiredbyexigent
circumstances,departmentpropertyshallonlybeusedbythosetowhomitwas
assigned.Useshouldbelimitedtoofcialpurposesandinthecapacityforwhichit
wasdesigned.
(d)Departmentpropertyshallnotbethrownaway,sold,traded,donated,destroyed,or
otherwisedisposedofwithoutproperauthority.
(e)IntheeventthatanyDepartmentpropertybecomesdamagedorunserviceable,no
employeeshallattempttorepairthepropertywithoutpriorapprovalofasupervisor.
700.3FILINGCLAIMSFORPERSONALPROPERTY
Claimsforreimbursementfordamageorlossofpersonalpropertymustbemadeonthe
properform.Thisformissubmittedtotheemployee'simmediatesupervisor.Thesupervisor
mayrequireaseparatewrittenreportofthelossordamage.
ThesupervisorshalldirectamemototheappropriateDivisionCommander,whichshall
includetheresultsofhis/herinvestigationandwhethertheemployeefollowedproper
procedures.Thesupervisor'sreportshalladdresswhetherreasonablecarewastakento
preventthelossordamage.
Uponreviewbystaffandandingthatnomisconductornegligencewasinvolved,repair
orreplacementmayberecommendedbytheSheriffwhowillthenforwardtheclaimtothe
FinanceDepartment.
TheDepartmentwillnotreplaceorrepairluxuriousoroverlyexpensiveitems(jewelry,exotic
equipment,etc.)thatarenotreasonablyrequiredasapartofwork.
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700.3.1REPORTINGREQUIREMENT
Averbalreportshallbemadetotheemployee'simmediatesupervisorassoonas
circumstancespermit.
Awrittenreportshallbesubmittedbeforetheemployeegoesoffdutyorwithinthetime
framedirectedbythesupervisortowhomtheverbalreportismade.
700.4LOSSORDAMAGEOFPROPERTYOFANOTHER
Deputiesandotheremployeesintentionallyorunintentionallymaycausedamagetothereal
orpersonalpropertyofanotherwhileperformingtheirduties.Anyemployeewhodamages
orcausestobedamagedanyrealorpersonalpropertyofanotherwhileperforminganylaw
enforcementfunctions,regardlessofjurisdiction,shallreportitasprovidedbelow.
(a)Averbalreportshallbemadetotheemployee'simmediatesupervisorassoonas
circumstancespermit.
(b)Awrittenreportshallbesubmittedbeforetheemployeegoesoffdutyorwithinthe
timeframedirectedbythesupervisortowhomtheverbalreportismade.
700.4.1DAMAGEBYPERSONOFANOTHERAGENCY
Ifemployeesofanotherjurisdictioncausedamagetorealorpersonalpropertybelonging
totheCounty,itshallbetheresponsibilityoftheemployeepresentortheemployee
responsibleforthepropertytomakeaverbalreporttohis/herimmediatesupervisoras
soonascircumstancespermit.Theemployeeshallsubmitawrittenreportbeforegoingoff
dutyorasotherwisedirectedbythesupervisor.
Thesewrittenreports,accompaniedbythesupervisor'swrittenreport,shallpromptlybe
forwardedtotheappropriateDivisionCommander.
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Policy
702
ElDoradoCountySheriff'sOfce
PolicyManual
PersonalCommunicationDevices
702.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishguidelinesfortheuseofmobiletelephonesand
communicationdevices,whetherissuedbytheDepartmentorpersonallyowned,while
on-dutyorwhenusedforauthorizedwork-relatedpurposes.
ThispolicygenericallyreferstoallsuchdevicesasPersonalCommunicationDevices
(PCD)butisintendedtoincludeallmobiletelephones,personaldigitalassistants(PDA)
andsimilarwirelesstwo-waycommunicationsand/orportableInternetaccessdevices.
PCDuseincludes,butisnotlimitedto,placingandreceivingcalls,textmessaging,
bloggingandmicroblogging,e-mailing,usingvideoorcamerafeatures,playinggames
andaccessingsitesorservicesontheInternet.
702.2POLICY
TheElDoradoCountySheriff'sOfceallowsemployeestoutilizedepartment-issuedPCDs
andtopossesspersonallyownedPCDsintheworkplace,subjecttocertainlimitations.Any
PCDusedwhileon-duty,orusedoff-dutyinanymannerreasonablyrelatedtothebusiness
oftheDepartment,willbesubjecttomonitoringandinspectionconsistentwiththestandards
setforthinthispolicy.
TheinappropriateuseofaPCDwhileon-dutymayimpairofcersafety.Additionally,
employeesareadvisedandcautionedthattheuseofapersonallyownedPCDeither
on-dutyorafterdutyhoursforbusiness-relatedpurposesmaysubjecttheemployeeand
theemployee'sPCDrecordstocivilorcriminaldiscoveryordisclosureunderapplicable
publicrecordslaws.
Employeeswhohavequestionsregardingtheapplicationofthispolicyortheguidelines
containedhereinareencouragedtoseekclaricationfromsupervisorypersonnel.
702.3PRIVACYPOLICY
Employeesshallhavenoexpectationofprivacywithregardtoanycommunicationmade
withorstoredinorthroughPCDsissuedbytheDepartmentandshallhavenoexpectation
ofprivacyintheirlocationshouldthedevicebeequippedwithlocationdetectioncapabilities.
Theuseofanydepartment-providedor-fundedPCD,computer,Internetservice,telephone
serviceorotherwirelessservicewhileon-dutyiswithoutanyexpectationofprivacythat
theemployeemightotherwisehaveinanycommunication,includingthecontentofany
suchcommunication.Communicationsordatareceptiononpersonal,password-protected,
web-basede-mailaccountsandanyotherservicesaresubjecttomonitoringifdepartment
equipmentisused.
Inaccordancewiththispolicy,supervisorsareauthorizedtoconductalimited
administrativesearchofelectronicleswithoutpriornotice,consentorasearchwarrant,
ondepartment-issuedorpersonallyownedPCDsthathavebeenusedtoconduct
department-relatedbusiness.Administrativesearchescantakeplaceforwork-related
purposesthatmaybeunrelatedtoinvestigationsofemployeemisconductand,as
practicable,willbedoneinthepresenceoftheaffectedemployee.Priortoconductingany
searchofpersonallyowneddevices,supervisorsshallconsultwiththeSheriff.Allsuch
searchesshallbefullydocumentedinawrittenreport.
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PersonalCommunicationDevices
702.4DEPARTMENT-ISSUEDPCD
Dependingonanemployee'sassignmentandtheneedsoftheposition,theDepartment
may,atitsdiscretion,issueaPCD.Department-issuedPCDsareprovidedasa
conveniencetofacilitateon-dutyperformanceonly.Suchdevicesandtheassociated
telephonenumbershallremainthesolepropertyoftheDepartmentandshallbesubject
toinspectionormonitoring(includingallrelatedrecordsandcontent)atanytimewithout
noticeandwithoutcause.
UnlessanemployeeisexpresslyauthorizedbytheSheriffortheauthorizeddesigneefor
off-dutyuseofthePCD,thePCDwilleitherbesecuredintheworkplaceatthecompletion
ofthetourofdutyorwillbeturnedoffwhenleavingtheworkplace.
702.5PERSONALLYOWNEDPCD
EmployeesmaycarryapersonallyownedPCDwhileon-duty,subjecttothefollowing
conditionsandlimitations:
(a)CarryingapersonallyownedPCDwhileondutyisaprivilege,notaright.
(b)TheDepartmentacceptsnoresponsibilityforlossofordamagetoapersonallyowned
PCD.
(c)EmployeesshallpromptlynotifytheDepartmentintheeventthePCDislostorstolen.
(d)ThePCDandanyassociatedservicesshallbepurchased,usedandmaintainedsolely
attheemployee'sexpense.
(e)Thedeviceshouldnotbeusedforwork-relatedpurposesexceptinexigent
circumstances(e.g.,unavailabilityofradiocommunications).Employeeswillhavea
reducedexpectationofprivacywhenusingapersonallyownedPCDintheworkplace
andhavenoexpectationofprivacywithregardtoanydepartmentbusiness-related
communication.
(f)Thedeviceshallnotbeutilizedtorecordordiscloseanybusiness-relatedinformation,
includingphotographs,videoortherecordingortransmittalofanyinformationor
materialobtainedormadeaccessibleasaresultofemploymentwiththeDepartment,
withouttheexpressauthorizationoftheSheriffortheauthorizeddesignee.
(g)UseofapersonallyownedPCDwhileondutyconstitutesconsentfortheDepartment
toaccessthePCDtoinspectandcopydatatomeettheneedsoftheDepartment,
whichmayincludelitigation,publicrecordsretentionandreleaseobligationsand
internalinvestigations.IfthePCDiscarriedon-duty,employeeswillprovidethe
Departmentwithaccesstothedevice.
Exceptwithpriorexpressauthorizationfromtheirsupervisor,employeesarenotobligated
orrequiredtocarry,access,monitororrespondtoelectroniccommunicationsusinga
personallyownedPCDwhileoff-duty.Ifanemployeeisinanauthorizedstatusthat
allowsforappropriatecompensationconsistentwithpolicyorexistingcollectivebargaining
agreements,oriftheemployeehaspriorexpressauthorizationfromhis/hersupervisor,the
employeemayengageinbusiness-relatedcommunications.Shouldemployeesengage
insuchapprovedoff-dutycommunicationsorwork,employeesentitledtocompensation
shallpromptlydocumentthetimeworkedandcommunicatetheinformationtotheir
supervisortoensureappropriatecompensation.Employeeswhoindependentlydocument
off-dutydepartment-relatedbusinessactivitiesinanymannershallpromptlyprovidethe
Departmentwithacopyofsuchrecordstoensureaccuraterecordkeeping.
PersonalCommunicationDevices-365
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ElDoradoCountySheriff'sOfce
PolicyManual
PersonalCommunicationDevices
702.6USEOFPERSONALCOMMUNICATIONDEVICES
ThefollowingprotocolsshallapplytoallPCDsthatarecarriedwhileon-dutyorusedto
conductdepartmentbusiness:
(a)APCDshallnotbecarriedinamannerthatallowsittobevisiblewhileinuniform,
unlessitisinanapprovedcarrier.
(b)AllPCDsintheworkplaceshallbesettosilentorvibratemode.
(c)APCDmaynotbeusedtoconductpersonalbusinesswhileon-duty,exceptforbrief
personalcommunications(e.g.,informingfamilyofextendedhours).Employeesshall
endeavortolimittheiruseofPCDstoauthorizedbreaktimes,unlessanemergency
exists.
(d)EmployeesmayuseaPCDtocommunicatewithotherpersonnelinsituationswhere
theuseoftheradioiseitherimpracticableornotfeasible.PCDsshouldnotbeused
asasubstitutefor,asawaytoavoidorinlieuofregularradiocommunications.
(e)Deputiesareprohibitedfromtakingpictures,videoormakingaudiorecordingsor
makingcopiesofanysuchpictureorrecordingmediaunlessitisdirectlyrelatedto
ofcialdepartmentbusiness.Disclosureofanysuchinformationtoanythirdparty
throughanymeans,withouttheexpressauthorizationoftheSheriffortheauthorized
designee,mayresultindiscipline.
(f)Whileonduty,Employeeswillnotaccesssocialnetworkingsitesforanypurposethat
isnotofcialdepartmentbusiness.
(g)UsingPCDstoharass,threaten,coerceorotherwiseengageininappropriateconduct
withanythirdpartyisprohibited.Anyemployeehavingknowledgeofsuchconduct
shallpromptlynotifyasupervisor.
702.7SUPERVISORYRESPONSIBILITIES
Supervisorsshouldensurethatmembersundertheircommandareprovidedappropriate
trainingontheuseofPCDsconsistentwiththispolicy.Supervisorsshouldmonitor,to
theextentpracticable,PCDuseintheworkplaceandtakepromptcorrectiveactionifan
employeeisobservedorreportedtobeimproperlyusingaPCD.Aninvestigationinto
improperconductshouldbepromptlyinitiatedwhencircumstanceswarrant.
If,whencarryingoutanyprovisionofthispolicy,theneedtocontactanemployeewhois
off-dutyarises,supervisorsshouldconsiderdelayingthecontact,ifpracticable,untilthe
employeeison-duty,assuchcontactmaybecompensable.
702.8USEWHILEDRIVING
TheuseofaPCDwhiledrivingcanadverselyaffectsafety,causeunnecessarydistractions
andpresentanegativeimagetothepublic.Deputiesoperatingemergencyvehicles
shouldrestricttheuseofthesedevicestomattersofanurgentnatureandshould,where
practicable,stopthevehicleatanappropriatelocationtousethePCD.
Exceptinanemergency,employeeswhoareoperatingnon-emergencyvehiclesshall
notuseaPCDwhiledrivingunlessthedeviceisspecicallydesignedandconguredto
allowhands-freeuse(VehicleCode§23123).Hands-freeuseshouldberestrictedto
business-relatedcallsorcallsofanurgentnature.
702.9OFFICIALUSE
EmployeesareremindedthatPCDsarenotsecuredevicesandconversationsmaybe
interceptedoroverheard.CautionshouldbeexercisedwhileutilizingPCDstoensurethat
PersonalCommunicationDevices-366
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PolicyManual
PersonalCommunicationDevices
sensitiveinformationisnotinadvertentlytransmitted.Assoonasreasonablypossible,
employeesshallconductsensitiveorprivatecommunicationsonaland-basedorother
departmentcommunicationsnetwork.
ThefollowingsituationsareexamplesofwhentheuseofaPCDmaybeappropriate:
(a)Barricadedsuspects
(b)Hostagesituations
(c)MobileCommandPost
(d)Catastrophicdisasters,suchasplanecrashes,earthquakes,oods,etc.
(e)Majorpoliticalorcommunityevents
(f)Investigativestakeouts
(g)Emergencycontactwithanalliedagencyoralliedagencyeldunit
(h)Whenimmediatecommunicationisneededandtheuseoftheradioisnotavailable
orappropriateandothermeansarenotreadilyavailable
PersonalCommunicationDevices-367
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Policy
704
ElDoradoCountySheriff'sOfce
PolicyManual
VehicleMaintenance
704.1PURPOSEANDSCOPE
EmployeesareresponsibleforassistinginmaintainingDepartmentvehiclessothattheyare
properlyequipped,properlymaintained,properlyrefueledandpresentacleanappearance.
704.2DEFECTIVEVEHICLES
Whenadepartmentvehiclebecomesinoperativeorinneedofrepairthataffectsthesafety
ofthevehicle,thatvehicleshallberemovedfromserviceforrepair.Properdocumentation
shallbepromptlycompletedbytheemployeewhorstbecomesawareofthedefective
condition,describingthecorrectionneeded.Thepaperworkshallbepromptlyforwardedto
vehiclemaintenanceforrepair.
704.3VEHICLEEQUIPMENT
Certainitemsshallbemaintainedinalldepartmentvehiclesforemergencypurposesand
toperformroutineduties.
704.3.1PATROLVEHICLES
Deputiesshallinspectthepatrolvehicleatthebeginningoftheshiftandensurethatthe
followingequipment,ataminimum,ispresentinthevehicle:
•Emergencyroadares
•CrimeSceneBarricadeTape
•1Firstaidkit,CPRmask
•1TrafcSafetyVest
704.3.2UNMARKEDVEHICLES
Anemployeedrivingunmarkeddepartmentvehiclesshallensurethattheminimum
followingequipmentispresentinthevehicle:
•1Firstaidkit,CPRmask
•1TrafcSafetyVest
704.4VEHICLEREFUELING
Absentemergencyconditionsorsupervisorapproval,deputiesdrivingpatrolvehiclesshall
notplaceavehicleinservicethathaslessthanone-quartertankoffuel.Vehiclesshallonly
berefueledattheauthorizedlocation.
704.5WASHINGOFVEHICLES
Allunitsshallbekeptcleanatalltimesandweatherconditionspermitting,shallbewashed
asnecessarytoenhancetheirappearance.
Deputiesinpatrolshallobtainclearancefromthedispatcherbeforerespondingtothecar
wash.Onlyonemarkedunitshouldbeatthecarwashatthesametimeunlessotherwise
approvedbyasupervisor.
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PolicyManual
VehicleMaintenance
Employeesusingavehicleshallremoveanytrashordebrisattheendoftheirshift.
Condentialmaterialshouldbeplacedinadesignatedreceptacleprovidedforthe
shreddingofthismatter.
704.6CIVILIANEMPLOYEEUSE
Civilianemployeesusingmarkedvehiclesshallensureallweaponsareremovedfrom
vehiclesbeforegoingintoservice.Civilianemployeesshallalsoprominentlydisplaythe
"outofservice?placardsorlightbarcoversatalltimes.Civilianemployeesshallnot
operatetheemergencylightsorsirenofanyvehicleunlessexpresslyauthorizedbya
supervisor.
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Policy
706
ElDoradoCountySheriff'sOfce
PolicyManual
VehicleUsePolicy
706.1PURPOSE&SCOPE
TheDepartmentutilizesCountyownedmotorvehiclesinavarietyofapplicationsoperated
bydepartmentpersonnel.InordertomaintainasystemofaccountabilityandensureCounty
ownedvehiclesareusedappropriately,regulationsrelatingtotheuseofthesevehicles
havebeenestablished.Theterm"Countyowned"asusedinthissectionalsoreferstoany
vehicleleasedorrentedbytheCounty.
706.2USEOFVEHICLES
706.2.1SHIFTASSIGNEDVEHICLES
Personnelassignedtoroutinescheduledelddutiesshalllogontothein-carcomputer
inputtingtherequiredinformationwhengoingonduty.Ifthevehicleisnotequippedwitha
workingin-carcomputer,theyshallnotifyCentralDispatchforentryofthevehiclenumber
ontheshiftroster.Iftheemployeeexchangesvehiclesduringtheshift,thenewvehicle
numbershallbeentered.
TheShiftSergeantshallensureacopyoftheunitrosterindicatingpersonnelassignments
andvehiclenumbersiscompletedforeachshiftandmaintainedforaminimumperiodof
twoyears.
Employeesshallberesponsibleforinspectingtheinteriorandexteriorofanyassigned
vehiclebeforetakingthevehicleintoserviceandattheconclusionoftheirshift.Any
previouslyunreporteddamage,mechanicalproblems,unauthorizedcontentsorother
problemswiththevehicleshallbepromptlyreportedtoasupervisoranddocumentedas
appropriate.
706.2.2UNSCHEDULEDUSEOFVEHICLES
Personnelutilizingavehicleforanypurposeotherthantheirnormallyassigneddutiesshall
rstnotifytheShiftSergeantofthereasonsforuseandanotationwillbemadeontheshift
rosterindicatingtheoperator'snameandvehiclenumber.Thissectiondoesnotapplyto
personnelpermanentlyassignedanindividualvehicle(e.g.,commandstaff,detectives),or
toPropertyandEvidenceSectionpersonnelassignedtransportationdutiestoandfromthe
maintenanceyard,etc.PropertyandEvidenceSectionpersonnelshallberesponsiblefor
maintainingrecordsofthepropertytransportationvehiclesforaminimumoftwoyears.
706.2.3UNDERCOVERVEHICLES
Unmarkedunits,ifnotassignedtoanindividualemployee,shallnotbeusedwithoutrst
obtainingapprovalfromtherespectiveunitsupervisor.
706.2.4INVESTIGATIVESECTIONVEHICLES
InvestigativeServicesDivisionvehicleuseisrestrictedtodetectivepersonnelMonday
throughFridayfrom7:00AMto5:00PMunlessapprovedbyadetectivesupervisor.After
hoursuseofInvestigativeSectionvehiclesbypersonnelnotassignedtotheInvestigative
SectionshallberecordedwiththeShiftSergeantontheshiftroster.
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VehicleUsePolicy
706.2.5AUTHORIZEDPASSENGERS
PersonneloperatingdepartmentownedvehiclesshallnotpermitpersonsotherthanCounty
employeesorpersonsrequiredtobeconveyedintheperformanceofdutyorasotherwise
authorizedtorideasapassengerintheirvehicle.
706.2.6PARKING
Countyownedvehiclesshouldbeparkedintheirassignedstalls.Employeesshallnotpark
privatelyownedvehiclesinanystallassignedtoaCountyownedvehicleorinotherareas
oftheparkinglotnotdesignatedasaparkingspaceunlessauthorizedbyasupervisor.
Privatelyownedmotorcyclesshallbeparkedindesignatedareas.
706.3ASSIGNEDVEHICLEAGREEMENT
Countyownedvehiclesassignedtopersonnelfortheirusewithintheirjobassignmentmay
beusedtotransporttheemployeetoandfromtheirresidenceforwork-relatedpurposes.
Theemployeeshallsignanagreementsettingthestandardforhowthevehicleshallbe
usedandwhereitshallbeparkedwhentheemployeeisnotonduty.
Theagreementstatesthatthevehicleshallonlybeusedforwork-relatedpurposesand
shallnotbeusedforpersonalerrands,ortransports,unlessspecialcircumstancesexist
andtheshiftsergeantgivesauthorization.Theagreementalsorequirestheemployeetobe
responsibleforthevehicle'scareandmaintenance.TheDepartmentwillprovidenecessary
care/maintenancesupplies.
TheassignmentofvehiclesisatthediscretionoftheSheriff.Assignedvehiclesmaybe
changedatanytimeand/orpermissiontotakehomeavehiclemaybewithdrawnatany
time.
706.3.1VEHICLESSUBJECTTOINSPECTION
AllCountyownedvehiclesaresubjecttoinspectionandorsearchatanytimebya
supervisorandnoemployeeassignedtooroperatingsuchvehicleshallbeentitledtoany
expectationofprivacywithrespecttothevehicleoritscontents.
706.4SECURITY
(a)VehiclesmaybeassignedforovernightusebytheDivisionCommandertoemployees
wholivewithinElDoradoCountyandmeetoneofthefollowingcriteria:
1.Theemployeeisapeaceofcerandsubjectto24hourcalloutsnecessitating
immediateresponsefromtheirresidencetoacrimesceneorothertypeof
emergency.
2.Thevehiclecontainsspecializedequipmentthatisnecessaryfortheemployee
intheeventofacallout(Detectives,Coroners,OES,Narcotics,etc.).
3.Theemployeebeginsand/orendshisshiftathome,orworksaexibleshift
requiringtheemployeetoworkvariedhourstocompleteassignments(i.e.
meetings,supervision,training,etc.).
4.Exception:Thoseemployeescurrentlyassignedvehiclesandwholiveoutside
thecountymaycontinueovernightusewhileintheircurrentspecialassignment.
Theseemployeesmustbeabletorespondtotheirassigneddutystationwithin
45minutesundernormaldrivingconditionswhileobeyingtherulesoftheroad.
(b)Countyvehiclesonovernightassignmenttoanemployeeshouldbestoredina
location,whichreasonablyprovidesfortheprotectionofthevehicle.Allweapons,
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VehicleUsePolicy
portableradiosandofcialdocumentsshallberemovedfromthevehiclewhen
appropriate.
(c)Allvehiclesnotonovernightassignmentshallbeleftparkedandsecuredin
designatedareasforimmediateusebyauthorizedpersonnel.
(d)
(e)Whenanemployeeisonvacation,leave,oroutoftheareainexcessofoneweek,
thevehicleshallbestoredinasecuregarageattheemployee'sresidenceoratthe
sheriff'sfacility.
706.4.1KEYS
Alluniformedeldpersonnelapprovedtooperatemarkedpatrolvehiclesshallbeissued
theirownpersonalunitkeyaspartoftheirinitialequipmentdistributionuponhiring.
Personnelassignedapermanentvehicleshallbeissuedkeysfortheirrespectivevehicle.
Thelossofanyassignedkeyshallbepromptlyreportedinwritingthroughtheemployee's
chainofcommand.
706.5ENFORCEMENTACTIONS
WhendrivinganassignedvehicletoandfromworkoutsideofthejurisdictionoftheElDorado
CountySheriff'sOfce,adeputyshallnotbecomeinvolvedinenforcementactionsexcept
inthosecircumstanceswhereapotentialthreattolifeorseriouspropertydamageexists.
Deputiesdrivingmarkedvehiclesshallbearmedatalltimes.
Deputiesmayrenderpublicassistance,e.g.toastrandedmotorist,whendeemedprudent.
706.6MAINTENANCE
(a)Eachemployeeisresponsibleforthecleanliness(exteriorandinterior)andoverall
maintenanceoftheirassignedvehicle.
1.Employeesmayusethewashracksatthesheriff'sfacilityormaintenanceyards
(InmateWorkersmaybeusedtocleanvehicles,whenavailable).
2.Cleaning/maintenancesupplieswillbeprovidedbythedepartment.
(b)Employeesshallmakedailyinspectionsoftheirassignedvehiclefor
service/maintenancerequirementsanddamage.
(c)Supervisorsshallmake,ataminimum,monthlyinspectionsofvehiclesassigned
toemployeesundertheircommandtoensurethevehiclesarebeingmaintainedin
accordancewithpolicy.
(d)Routinemaintenanceandoilchangesshallbedoneinaccordancewiththeshop
schedule.ThevehicleswillnormallybeservicedattheCountymaintenanceshop.
1.Whenleavingavehicleatthemaintenanceshop,theemployeewillcompletea
vehiclerepaircardexplainingtheserviceorrepair,andleaveitontheseator
dash.
2.Vehiclesrequiringwarrantyserviceshallbetakentothenearestauthorized
dealerafterreceivingclearancefromasupervisor
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VehicleUsePolicy
706.6.1ACCESSORIESAND/ORMODIFICATIONS
Nomodications,additionsordeletionsofanyequipmentoraccessoriesshallbemadeto
thevehiclewithoutwrittenpermissionfromtheassignedvehicleprogrammanager.
706.7COLLISIONDAMAGE,ABUSEANDMISUSE
WhenaCounty-ownedorleasedvehicleisinvolvedinatrafccollision,theinvolved
employeeshallpromptlynotifyasupervisor.Atrafccollisionreportshallbeledwiththe
agencyhavingjurisdiction.
Whenacollisioninvolvesadepartmentvehicleorwhenamemberofthisdepartmentis
aninvolveddriverinacollisionthatoccursinthisjurisdiction,andthecollisionresultsin
seriousinjuryordeath,theCaliforniaHighwayPatrolshouldbesummonedtohandlethe
investigation.
Collisionsinvolvingaprivatepassengervehicleoperatedbyanemployee,whenthevehicle
useisattherequestordirectionofasupervisorandisintheperformanceoftheemployee's
duties,shallbealiabilityoftheElDoradoCountySheriff'sOfce,notthevehicleowner.
Considerationshouldbegiventoanoutsideagencyhandlingthecollisioninvestigation
report(InsuranceCode§488.5).
TheemployeeinvolvedinthecollisionshallcompletetheCounty'svehiclecollisionform.If
theemployeeisincapable,thesupervisorshallcompletetheform.
Anydamagetoavehiclethatwasnotcausedbyatrafccollisionshallbeimmediately
reportedduringtheshiftinwhichthedamagewasdiscovered,documentedinmemorandum
formatandforwardedtotheshiftsergeant.
Anadministrativeinvestigationwillbeconductedtodetermineifthereisanyvehicleabuse
ormisuse.Ifitisdeterminedthatmisuseorabusewasaresultofnegligentconductor
operation,appropriatedisciplinaryactionmayresult.
706.8TOLLROADUSAGE
Lawenforcementvehiclesarenotroutinelyexemptedfromincurringtollroadcharges.
Pursuanttothenon-revenuepolicyofthetollroads,lawenforcementagenciesresponding
toanemergencyorincidentonthetollroads,whileonduty,areexemptfrompayingthe
toll.Commuting,orreturningtotheCountyafteranemergencydoesnotqualifyforthis
exemptionandpersonnelusingCountyownedvehiclesaresubjecttothetollcharge.To
avoidunnecessarytollroadviolationcharges,allemployeesoperatingaCountyowned
vehicleuponthetollroadshalladheretothefollowing:
(a)AllemployeesoperatingaCountyownedvehicleforanyreasonotherthanan
initialresponsetoanemergencyshallstopandpaytheappropriatetollcharge.
EmployeesmaysubmitforreimbursementfromtheCountyforanytollfees.
(b)AllemployeespassingthroughtheTollPlazaorboothduringaresponsetoan
emergencyshalldraftamemototheirrespectiveDivisionCommanderwithve
workingdaysexplainingthecircumstances.
VehicleUsePolicy-373
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PolicyManual
Chapter8-SupportServices
Policy
805
ElDoradoCountySheriff'sOfce
PolicyManual
PropertyProcedures
805.1PURPOSE
ThepurposeofthispolicyistoprovideaprocedureforenteringintothePropertySectionany
andallevidence/propertyobtainedbyElDoradoCountySheriff'sDepartmentpersonnel.
Bookingevidenceandpropertycanbeadifcultandconfusingprocessduetothemany
differentproceduresrequiredforreceivingthevarioustypesofevidence.Departmentpolicy
requiresthatallDepartmentmembershandlingevidence/propertytakeextracarewithguns,
controlledsubstances,ammablesubstances,andotherdangeroussubstances.
805.2DEFINITION
Thereare(3)threecategoriesofpropertyreceivedbytheDepartment.Theyareasfollows:
(a)EvidencePropertyisthatpropertywhichisdirectlyconnectedtoacrime.Because
itisconnectedtoacrimeithasahighprobabilityofbeingusedincourt.This
includespropertyseizedpursuanttoasignedSEARCHWARRANT,whichcanonly
bereleasedbyaCOURTORDER.
(b)SafekeepingPropertyisthatpropertywhichisnotconnectedwithacrime,buthas
beentakenintocustodybecausetheownerisunabletocareforitforaspecied
periodoftime;orpropertythathasnoconnectiontoacrime,buthasbeentakeninto
custodytopreventacrime.
(c)FoundPropertyispropertythatmayormaynothaveaconnectionwithacrime.These
areitemsthathavebeenfoundandturnedovertotheSheriff'sOfceandareusually
lostormisplaceditems.
805.3POLICIESANDPROCEDURES
805.3.1EVIDENCETRANSPORTATION
Membersshalltransportevidenceintheirassignedpatrolvehicleswheneverpossible.
Whentheitemistoolargeforapatrolcar,adepartmentstaffmembershallberequested
torespondtothelocationwiththePropertySectionpickup.Iftheitemappearstobetoo
heavyforthepickup,themembershallnotifyhis/hersupervisortoarrangethenecessary
modeoftransportation.Specialitemhandlingwillrequirepreparationforstorage.The
member'ssupervisorshallmakeallthenecessaryarrangements.
Intheeventthatammableorunstablematerialsmustbetransported,themember's
supervisorshallcontacttheredepartmentorCountyEnvironmentalManagement
(HAZMAT),andrequestthatthematerialberecovered(withsamplestakenifevidence.A
departmentmembershallwaitwiththematerialuntilthetheredepartmentorHAZMAT
arrivesonthescene.Membersshallnottransportgasoline,ether,orothervolatileor
ammablematerialinapatrolvehicle.
TheDepartmentExplosivesOrdnanceDetail(EOD)willhandledynamite,military
explosives,etc.
EXCEPTION:Fireworks,paint,glue,andammunition.50caliberandsmallershallbe
bookedintoevidencelockersinaccordancewiththisorder.
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ElDoradoCountySheriff'sOfce
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PropertyProcedures
805.3.2EVIDENCESTORAGE
Evidencelockers/storageforthePlacervilleofcearelocatedonthewestsideofthebuilding
throughtheoldjailsidedoorandin"YardA"attherearofthebuilding.
Evidencelockers/storagefortheSouthLakeTahoe(SLT)ofcearelocatedinthebrieng
roomand
(a)
1.Gasoline,ether,orotherdangerous,unstable,orunknownsubstances.
2.Clandestinelabchemicalsandorequipment.
3.Largequantitiesofmarijuana.
4.LargeitemsthatwillnottwithinthelockersprovidedinEvidence.
(b)Perishablesaretobephotographedanddisposedof.Ifevidence,photographand
returntothevictim.
(c)Allpersonnelareresponsibleforlockingtheevidencelockersfollowingthe
booking/storageofevidence,andthenshalldropoffthekey.
805.3.3EVIDENCEPACKAGING
DepartmentmembersplacingProperty/Evidenceintolockersshallattempttopackageall
itemsinbagsorenvelopes;orwhereindicated,useboxes,stringtagsorprovidedlabels.
Theinvestigatingofcershallsealpropertyenvelopes.Boxesshallbesecuredwithstring
ortape.EnvelopesandboxesshallbebookedintoanEvidencelocker.
NOTE:Specicenvelopesaredesignatedformoney,lmorpictures,audioorvideotapes,
latentprintsandnarcoticsordrugs.Thisprocedureshallbefollowedinallcasesexcept
wherespecialpackagingisdirectedbythisOrder.
(a)Thepackagedorotherwisepreparedevidenceshallcontainthefollowinginformation
inallcases.
1.Casenumber
2.Descriptionofitem
3.Ofcer'snameandOfcerAppliedNumber
4.Date/timeitemwascollected
(b)Membersshouldpersonallymarkallitemsofevidencewiththeirinitials,andwhere
spacepermits,thedatecollectedandthecasenumber.
(c)Exceptions:
1.Verysmallitemsneednotbemarkedindividuallybutshallbeidentiedby
markingtheircontainers.
2.Evidencereceivedinlargequantitiesneednotbemarkedindividually.Itis
necessarytomarkonlyarepresentativesampleofitems.
3.Items,whichcanbeidentiedbyserialnumbersand/oruniqueidentifying
markings,neednotbemarkedasabove.Insuchcases,membersshallenter
allinformationnecessarytoestablishidenticationoftheitemintotheACIS
CasePropertyscreen.
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ElDoradoCountySheriff'sOfce
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PropertyProcedures
DepartmentmembersshallplacetheirOfcerAppliedNumberoneachitemofevidence
beingbooked.TheOfcerAppliedNumberisthemember'sIDnumberfollowedbya
sequentialnumberrelatingonlytothoseitemss/hehasbooked.Thisnumbermustbe
enteredintothe"OfcerAppliedNumber"locationontheACISpropertyscreen.The
followingillustratestheuseoftheOfcerAppliedNumber:DeputyDoewithID#900
booksveitems.TheitemsshouldbenumberedD900#1,D900#2,D900#3,D900#4,
andD900#5.
Whenpossible,membersshallplacetherequiredevidencemarkingsinalocationwhere
theitemisNOToutwardlydamagedordisgured.MarkingsshallNOTbeplacedinany
place,whichwouldinanywayalter,ordamagetheevidentiaryorrealvalueofanitem.
PropertyLockersarenottobeusedforstoragewithoutsupervisorapprovalandamemoin
thelockeridentifyingthedeputyandcircumstances.Propertydiscoveredinalockerwithout
propermarkings,ofceridentication,ACISentry,and/orwithoutthekeydroppedwillbe
removedfromthelockerandstoreduntilclaimedbythemember.PropertyT echnicianswill
notifysupervisorsofanyitemsostored.
805.3.4LARGEITEMS
ItemstoolargeforplacementintheEvidencelockersshallbebookedintoEvidenceYard
AlocatednearthebacklotoftheSheriff'sOfceinPlacerville.
805.3.5PRESERVINGMINUTEEVIDENCE
Smallbitsofevidence,suchasngernailcleanings,hair,paintscrapings,etc.,shallbe
placedinanenvelope,glassvialorothersuitablecontainer,orplacedinaproperlymarked
evidencebag.Whenminuteevidencesamplesareplacedinsmallenvelopes,these
envelopesshallbeplacedina6"x9"envelopepriortobeingbookedintoalocker.
805.4EVIDENCEREPORTING
AnACISreportandaCasePropertyscreenshallbecompletedeachtimeevidenceis
bookedintotheEvidencelockers/YardA/StorageShed.Wheneverevidenceisstoredata
locationotherthantheevidencelocker/yardA/Storageshed,amemomustbegiventothe
PropertySectionexplainingthelocationoftheevidenceandthereasonforitsstorageat
anotherlocation.
WhenlistingitemsintheACISCasePropertyscreen,membersshalllisttheinformationas
outlinedin§805.3.3.Toallowforpositiveidenticationoftheitembesuretonumbereach
itemasdescribed.
Separatelybaggedandsealeditemsshouldhavetheitemnumberalsonotedontheoutside
bag,tag,orevidencetapeforidentication.Theseseparateitemsshouldremainseparate
whenbookedintotheEvidencelocker.
TheProperty/Evidenceformistobecompletedintheeldonitemstakenasevidence
requiringareceiptbeissued.Thisdoesnotexcusemembersfromtheresponsibilityof
enteringtheitemsintoACIS.
ItistheresponsibilityofthememberplacingtheevidenceintoPropertytonotifythe
DetectiveSergeantofevidenceitemsrequiringCSIprocessing.
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PropertyProcedures
805.4.1FOUNDPROPERTY
Priortoreportinganyitemas"found"membersshallinitiateacheckintothestolenproperty
systemofCLETS(CaliforniaLawEnforcementTelecommunicationSystem)whenever
possible.Onlyafterthoseitemswithserialnumbershavebeencheckedforstolenstatus
maytheybeenteredas"found".
FoundPropertydispositionwillbehandledbythePropertySectionpursuanttothe
requirementsinCivilCodesection2080.
805.4.2SAFEKEEPINGPROPERTY
Memberswillacceptitemsfromcitizenswhorequestthatitbestoredforsafekeeping.The
itemwillbeheldfor60days.Wheneverpossible,everyattemptshallbemadetoreturn
theitemtotherightfulowner.Iftherightfulownerdoesnotwanttheitem,oriftherightful
ownercannotbelocated,theitemshallbedisposedofaccordingtoDepartmentpolicyand
statelaw.
805.5NARCOTICSEVIDENCEPACKAGING
(a)Allcontrolledsubstancesshallbepackagedasfollows:
1.CompletethelabelontheK-PAK(plasticpouch)
2.Placetheitemintheplasticpouchandheatsealpouch
3.Placepouchinacompletedwhitecontrolledsubstanceenvelope
4.Envelopeshallcontainsuspectname,charges,ofcername,dateseized,alist
oftheitemsandthegrossweight.
5.Ofcershallcompletethechainofcustodylinefrom/toanddate/time
6.Ofcershallsealenvelopewithtapeandsignsealtopackage
(b)Controlledsubstancesaretoberemovedfromtheirpackagingtodeterminenet
weight.Controlledsubstancesmaybereturnedandbookedintheoriginalpackaging
ifnotneededforotherevidencepurposes.Packagingneedingseparateanalysis
shallbepackagedinaseparatepackageper805.3.3.
(c)Differenttypesofcontrolledsubstancesunderthesamecasenumber,orfrom
differentsuspectsunderthesamecasenumber,shallbeseparatedandsealin
separatepoucheswithappropriateidentifyinginformationpriortobeingplacedin
thecontrolledsubstanceenvelope.
(d)Exceptions:Thefollowingcanbebookedinregularenvelopes/bags:
1.Foundcontrolledsubstancesbookedfordestruction;
2.Coronermedications;
3.Bagswithcontrolledsubstanceresidueonly(scraperbag).
4.Proposition215marijuanabookedforsafekeeping.
805.5.1LARGEQUANTITIESOFCONTROLLEDSUBSTANCEEVIDENCE
(a)Powdertypedrugs.
1.Bookasmallsampleinaplasticpouchasnotedabove.Theremainingina
plasticpouchandplaceinaregularenvelopeorbag.
(b)Marijuana(dry)largeamount.
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PropertyProcedures
1.Bookasmallsampleinaplasticpouchasnotedabove.Puttheremaining
quantityinabagandplacein
(c)Marijuana(wet)smallorlargeamount.
1.WetmarijuanashallbeplacedinYardA/StorageShedfordrying.No
exceptions.
2.Donotsealpackageorplaceinaplasticpouch.
3.Filloutlabelonanappropriatesizedpaperbagandlooselyplacewetmarijuana
inbagtoaccommodatedrying.Propertypersonnelwillnishpackagingwhen
themarijuanaisdry.
4.Largewetquantitiesfromindoororoutdoorgrows;Photographandobtain
randomsamples(ruleof10,10,and10):(a)10rootballs;Filloutlabelon
largepaperbagandplacetenrootballsinbag.(b)10pounds;Filloutlabel
on"extra"largepaperbag,llbagfullbutloosetoallowtodry.Willdryto
approximatelytenpounds.(c)10randomsamples:T akeasmallsample
fromtenrandomareas/plants,placelooselyinsmalllabeledpaperbags.(d)
Propertypersonnelwillcompletepackagingprocesswhenthemarijuanaisdry,
andthendisposeofexcess.
805.5.2CONTROLLEDSUBSTANCEEVIDENCEREQUIRINGANALYSIS
Atthetimeofinitialintake,allcontrolledsubstanceevidence(exceptthatbookedfor
destruction,foundandhavingnosuspects,coronermedications,andparaphernalia)will
beweighedandtestedbytheinvestigatingmemberusingapresumptivescreeningkit.A
supplementreportwillbepreparedindicatingtheresults;iftheinitialreporthasalready
beensenttotheDistrictAttorney,thesupplementwillbesimilarlyrouted,withtheoriginal
ledinrecords.
IftheDistrictAttorney'sOfcedeterminescontrolledsubstanceevidencemustbeanalyzed
byDOJasarequirementofprosecution,theywillforwardarequesttothePropertySection.
PropertypersonnelwillarrangetransportationtoDOJfortesting.Whentestingiscomplete,
DOJwillreturntheevidencetothePropertySectionindicatingtheresults.Propertywill
forwardtheresultstoRecordsfordisseminationtotheDistrictAttorney'sOfce.
805.6CONTROLLEDSUBSTANCES-EXCEPTIONALPROCEDURES
Sometypesofcontrolledsubstanceevidencerequirespecialprocedures.Thefollowing
sectionswillspecifythetypesofcontrolledsubstancesevidencerequiringspecial
procedures,andtheprocedurestofollow.
805.6.1PCP ,LSDANDOTHERHIGHLYTOXICCONTROLLEDSUBSTANCES
PCPandLSDarehighlytoxiccontrolledsubstances,whichemitastrongpotentially
toxicorder,andthereforemustbehandledwithextremecautionandmustbespecically
transportedandpackagedtoavoidexposuretothefumesand/orspillage.
(a)Transportingandhandling:Onceseized,theyshouldbetransportedtotheSheriff's
Ofceandplacedintoevidenceimmediately.Membersshouldavoidhandlingthe
PCP/LSDitself,andshouldwashtheirhandsthoroughlywithsoapandwaterafter
handlingthesecontrolledsubstances.Theyshouldeitherbetransportedinthetrunk
ofthevehicleor,ifcarriedinthepassengercompartment,withwindowsdownto
provideventilation.
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(b)Packaging:ThesecontrolledsubstanceswillnotbeplacedintoEvidencebeforethey
areproperlypackagedtoavoidspillage,breakageand/orexposuretofumes.Ifthe
PCP/LSDisinaliquidformitmustbeplacedinacappedbottleorjarifnotalreadyin
one.Thecappedbottleorjarshallthenbeplacedinaplasticpouchandheatsealed
andbookedasper§805.5.Itmaybenecessarytowrapthebottlewithpaperpriorto
sealingitinapouchtoavoidbreakage.IfthePCP/LSDisinadry/solidformpackage
andbookper§805.5.
(c)Onceproperlypackaged,thesecontrolledsubstancesaretobebookedintoevidence
lockersthesameasothercontrolledsubstances.
805.6.2CONTROLLEDSUBSTANCEPARAPHERNALIA
Controlledsubstanceparaphernaliatakenasevidenceofparaphernaliacharges(H&S
11364,B&P4143)isnotsubjecttoanalysis.Thisevidenceshouldbepackagedand
bookedper§805.33.
EXCEPTION:HypodermicsyringesarenolongeracceptedbyDOJ.Syringesaretobe
photographedanddisposedofinthesharpscontainersinintake.
(a)Ifthesyringehasaliquidcontentthatneedstobeanalyzedtheliquidsubstanceshall
beplacedinthesmallglassbottlesprovidedinintakeandbookedasacontrolled
substance.Thebottlewiththesyringeshouldbephotographedtoestablishthe
connectionbetweentheitems.
(b)Ifthesyringerequireslatentprintanalysis,theinvestigatingofceroraCrimeScene
Investigator(CSI)willprocessthebarrelforlatentprints.Ifprintsaredevelopedthey
shallbebookedintoevidence.Thesyringeshallthenbephotographedanddisposed
ofasdescribedabove.
(c)Syringesthatareseizedbyasearchwarrant,orsyringesthatareactualevidenceof
acrime,shallbeplacedinthesyringecontainersprovidedinintakeandthenbooked
intoevidence.
(d)Becauseofthepotentialforbloodbornepathogenexposurefromsyringes,any
deviationfromthisproceduremusthavepriorsupervisorapproval.
(e)Largequantitiesofboxed,unopenedsyringescanbeplacedinalabeledpaperbag
andthenbookedintoanEvidencelocker.
(f)Largequantitiesofusedsyringesthatwouldexceedthecapacityofthesharps
containershallbeplacedinalabeledbagandsomarkedtoalertPropertypersonnel
ofthedanger.
805.6.3CLANDESTINELABS
(a)Therearethreetypesofitemsfoundwithinaclandestinelab:
1.Equipment
2.Chemicals
3.Potentiallycontaminatedmaterials
(b)Anydepartmentpersonnelwhoduringthecourseofemploymentcomeincontact
withapotentialclandestinelabshouldimmediatelycontacttheirsupervisor.The
supervisorshoulddeterminetheexistenceoftheclandestinelabandcontactthe
followingpersonnelforfurtherhandling:
1.W.E.N.E.T.personnel
2.CountyEnvironmentalManagement.
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805.6.4BLOODANDURINEANALYZEDFORDRUGSINTAKE
(a)Evidenceforallcrimesexcept11550H&S:
1.UseappropriateDOJmailer/box(bloodorurine).
2.Uponcollectingthewitnessedsample,completeallrequiredinformation
containedinthemailer/box.T ape/sealmailer/boxandplacecasenumberon
outsideofbox.
3.Bloodsamplesmustbebookedintotherefrigerator.Urinecanbebookedinto
theEvidencelockers.
(b)Evidencefor11550H&SuseRedwoodT oxicologyurinekit.
1.UseonlyElDoradoCo.Sheriff'sClient#12105kitsandgreenlabtest
requisition.
2.Casenumberwhereindicated.
3.SuspectnameandDOBwhereindicated.
4.CollectorlineOfcerID#andinitial.
5.Donotllin(receiving)area(labuseonly).
6.Donotllinarequestfortypeoftestingtobedone.
7.Placesecuritysealonbottlethenplacelabeloverthesecurityseal.
8.PlaceinRedwoodToxicologybagandsealbag.
9.Bookasis(donotplaceinanotherpackage).Placegreenlabrequisition
seperatelyinlockerwithsample.
(c)Evidencefor11550H&S(blood)usetheValleyT oxicologybluetube.
1.Ifaurinesamplecan'tbeobtainedorthesuspectwantstoprovideablood
sampleinsteadofurine,usetheValleyT oxicologybluetube.
2.Completealltherequiredinformationcontainedinthetube/mailer.Tapeand
sealthetubeandplacethecasenumberontheoutsideofthepackageand
bookintherefrigerator.
3.Bloodandurineevidencefor11550H&S,or23152(a)VC,or23152(b)VC
willberoutedimmediatelybyPropertypersonneltotheappropriatecontractor
keepingproperchainofcustody.ResultswillbesenttoRecordsandarethen
disseminatedtotheDistrictAttorney'sofce.
4.AllothersampleswillbeheldbythePropertySectionuntildirectedbytheDistrict
Attorneyoraninvestigatortosendtoalabfortesting.
805.7OTHEREVIDENCEINTAKE
805.7.1CONFISCATEDFIREARMINTAKE
Priortobookingarearmintotheevidencelockers,membersshallrequest,eitherthrough
DispatchorRecords,thattherearmbecheckedthroughNCICandCLETSforstopsor
holds.AT eletypeshallbeinitiatedforhistory,registration,andstops,andwillbereferred
toinvestigationsforfollow-up.Anyinformationreceivedabouttherearmshallbeincluded
inthemember'sreport,includingtherequestfortheTeletype.
(a)Itistheresponsibilityofthememberplacingarearmintothepropertytoensure
thatallrearmsbeunloadedandrenderedsafepriortobeingplacedintoevidence
lockers.Guntiesaresuppliedinintake.
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(b)ALLFIREARMSSHALLBESTRING-TAGGED(includingboxedrearms).Evidence
rearmsrequiringfurtherevidenceprocessingshallbeplacedinagunbox,unless
toolargetot,inwhichcasetheyshouldbewrappedinpapertopreserveevidentiary
value.
(c)Ammunition,clips/magazinesaretobepackagedandbookedseparatelyfromthe
rearm.Ammunitionshouldbepackagedinpaperbags,NOTplastic,inorderto
preventstaticelectricity.
(d)GUNCASESaretobetaggedorpackaged,andbookedSEPARATELYfromthe
rearm.
EXCEPTION:Ifarearmmustbebookedinaloadedcondition(suchasjammedrearms),
theon-dutyPropertypersonnelshallbenotiedthattherearmisloadedattimeofbooking.
IfPropertypersonnelarenoton-dutyamemoshallbeplacedintheevidencelockerwith
theloadedrearmtoalertPropertystaffoftherearm'sloadedcondition.
805.7.2ARSON,PAINT ,ORGLUEEVIDENCEINTAKE
Evidenceofarson(evidenceofaccelerants),evidenceofpaintandorgluesnifng,suchas
paintrags,glueragsetc.shallbeplacedintoametalcanthatcanbesealedandshallbe
bookedintoYardA/StorageShed.
805.7.3MOTORVEHICLES
Smallmotorvehicles,suchasminibikes,mopeds,go-carts,etc.,maybebookedinto
evidenceratherthanimpoundingthembytowtruck.Motorcycleframes,parts,and
accessoriesmayalsobeplacedintoevidence.TheseitemsaretobeplacedintoYard
Cars,trucks,andvehicleparts,whichleakoil/uids,oraretooheavyfor
onepersontohandle,shallbeimpoundedbyatow-truck.
805.7.4WEAPONS,SHARPOBJECTS
Whenbookingpotentiallyharmfulitemsobjectssuchasknives,razors,icepicks,glass,
etc.,membersshallusecardboardandortapeorsimilarmaterialtowraptheedgesand
pointstoprotectallwhohandlethepackage/object.Membersshallusetheglass/sharps
stickersinintaketomarktheitems.Foldingknivescanbetapedintheclosedpositionand
placedinanenvelopeforbooking.
805.7.5OPENCONTAINERSOFLIQUID
Containersofliquidhavingnolidsshallbesealedasthoroughlyaspossible,orthecontents
shallbetransferredtoasealedcontaineravailableinEvidenceintake.Liquidssealedin
theiroriginalcontainersshallbepackagedsoastopreventspillageiftheyareknocked
over.
805.7.6WETARTICLES
Membershavingoccasiontorecoverevidenceitems,whicharebloodsoaked,mustallow
theitemstodrybeforebookingthemintoevidence.Insuchcase,aCSIwillbecontacted
sothattheevidencecanbeplacedintothedryingroomlocatedintheCSIofce.After
theevidencehassufcientlydried,theCSIwillbookthearticleintotheProperty/Evidence
Sectionandshallcompleteasupplementalreporttoestablishchain-of-custody.
Items,whicharesoakedwithwater,maybehandledasaboveorshallbeplacedinapaper
bag.AsecondbagmustbelledoutsothatPropertystaffmayplacetheitemintothisbag
whenithasdried.
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805.7.7MONEYINTAKE
Departmentmembers,whointendtoplacemoneyintoProperty,whetherasfoundproperty
orforsafekeeping,shallproceedasfollows:
(a)Money(currencyand/orcoin)shallbepackagedseparatelyfromotherpropertybeing
receivedregardingthesamecase.
(b)Currencyshallbecountedbythereportingmemberandthenrecountedbyasecond
memberforconrmationoftheamount.Bothcountsandnamesshallbelistedinthe
primaryorsupplementalreportnarrative.
(c)Moneyshallbeplacedinamoneyenvelopeafterbeingproperlymarkedfor
identication,asnecessary.
(d)Theenvelopeshallbemarkedwiththesameinformationaswouldbecontainedona
PropertyTag,includingtheamountofmoneycontainedwithintheenvelope.
(e)Theenvelopeshallhavethemember'sinitialswrittenacrosstheclosedapofthe
envelope.Theapandinitialsshallthenbecoveredwithtransparenttape.
(f)AllsuchenvelopesshallbelistedasindividualitemsontheProperty/EvidenceReport.
TheenvelopeshallbeplacedinthesameEvidencelockerwithanyotherproperty
takenunderthesamecase,ifpresent.
Iffoundorseizedmoneyisnolongerrequiredasevidenceandremainsunclaimedafter
threeyears,theDepartmentshallcauseanoticetopublishedonceaweekforaperiodof
twoconsecutiveweeksinalocalnewspaperofgeneralcirculation.(GovernmentCode§
50050).Suchnoticeshallstatetheamountofmoney,thefundinwhichitisheldandthat
themoneywillbecomethepropertyoftheagencyonadesignateddatenotlessthan45
daysandnotmorethan60daysaftertherstpublication.(GovernmentCode§50051).
Ifthemoneyremainsunclaimedasofthedatedesignatedinthepublishednotice,the
moneywillbecomethepropertyofthisDepartmenttofundofciallawenforcement
operations.Moneyrepresentingrestitutioncollectedonbehalfofvictimsshalleitherbe
depositedintotheRestitutionFundorusedforpurposesofvictimservices.
805.7.8MONEYASEVIDENCE,INTAKE
Tofacilitateprosecution,theDistrictAttorney'sofcerequiresthatallmoneybookedinto
thepropertysectionasevidence(coinsandpaperbills)mustbephotocopiedordigitally
photographed.
A.Paperbills;unlessthereiswritingorevidenceonthebackofapaperbill,photographs
orcopiesneedonlybetakenofthefrontofthebill.
B.Bulkcoins;(example:largejarofcoins)maybeweighedandphotographed,ratherthan
individualphotosofcoins.Theyshouldbebookedintheoriginalcontainer.
C.Antiquecoinsshouldhaveboththefrontandbackphotocopiedordigitallyphotographed.
Itistheresponsibilityofthebookingofcertomakephotocopiesortakedigitalphotographs
ofallevidencemoneyandenterthecopiesorphotographsintoACISunderitsownitem
number.Theactualmoneywillbebookedintopropertyseparatelyunderitsownitem
number.
Allphotocopiesordigitalpicturesmustbeofgoodqualitysoastoviewtheserialnumbers
onthepaperbillsandthewritingonthecoins.
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ItistheresponsibilityofthebookingofcertonotifytheDetectiveSergeantifmoneyrequires
furtherevidenceprocessingbyaCSI.
NOTE:Thisproceduredoesnotapplytoassetforfeitureorsearchwarrantcases.
805.7.9EVIDENCETOCOURT,DOJ,ETC.
Wheneverguns,moneyanddrugsareremovedfromthePropertyRoomtogotocourt,
DOJ,etc.onlyauthorizedpersonnelshallsignfortheevidence.AChain-of-custodyform
mustbetakenwiththeitemtobesignedbytheappropriatecourtemployeeorDeputy
DistrictAttorney,labpersonneletc.Iftheevidenceisleftwithoneoftheaboveagenciesthe
formmustbereturnedtothePropertySectionassoonaspossible.Thisformwillserveas
noticetoPropertystaffastowhonowhascustodyof,andresponsibilityfor,theevidence.
Thenoticationofcustodywillbetheresponsibilityoftheindividualwhosignedforitwhen
itwasremovedfromthePropertySection.AllevidencenotheldbytheCourt,andinthe
possessionofthedeputy/member,shallbereturnedtothePropertyRoomimmediately.
WhenthePropertyRoomisclosed,themembersshallplacethereturnedevidenceinan
EvidenceLocker.
805.7.10OTHEREVIDENCE
1.DigitallyuploadedEvidence:
a.AnACISentrymustbemadefordigitallyuploadedevidence
b.DigitalUploadsofphotosaretobenamed"ACISPHOTO(S)"
c.DigitalUploadsofaudiosaretobenamed"ACISAUDIO(S)"
d.DigitalUploadsofInCarVideosaretobenamed"ICV"or"INCARVIDEO"
1.ICV'saretobemarkedevidenceandthecasenumberattached
2.ICV'sforacitationshouldhavethecitenumberattached
2.MedicationbookedonCoronercasesshouldbeenteredas"Evidence".TheCoroner
SectionwilladvisePropertywhenitispermissibletodisposeofthemedication.
805.8DISPOSITIONOFEVIDENCE
ApropertytrackingformwillbemaintainedbythePropertySectioninorderthatacase
maybefollowedthroughCourt,andtoensurethatevidenceisreleasedordisposedofat
anappropriatetime.
Follow-upinvestigatorsshallberesponsiblefornotifyingthePropertySectionofthe
dispositionofrecoveredpropertyandevidence.
Propertybeingbookedfor"destruction"istobeenteredintoACISas"FOUND"andinthe
misc.informationeldnote"bookedfordestruction".
805.8.1FIREARMS
Allgundispositions/destructionsshallbeapprovedbythecommandingofcerofthe
SupportServicesDivision.
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805.8.2UNIDENTIFIEDPROPERTY
PropertyinthecustodyofthePropertySectionthatcannotbeidentiedorisunclaimedby
theownershallbedisposedofasprovidedforinSection805.4.
805.8.3RELEASEOFPROPERTY
PersonnelwithauthoritytoreleasepropertymustcontactthePropertySectionpriortothe
releaseandhaveasignedauthorizationwiththecasenumbersanditemsprepared.
Withtheexceptionofrearmsandotherpropertyspecicallyregulatedbystatute,found
propertywillbeheldforaminimumofonehundredtwenty(120)daysandpropertyheld
forsafekeepingshallbeheldforaminimumofninety(60)days.Duringsuchperiod,
propertypersonnelshallattempttocontacttherightfulownerbytelephoneand/ormail
whensufcientidentifyinginformationisavailable.Propertynotheldforanyotherpurpose
andnotclaimedwithinninety(60)daysafternotication(orreceipt,ifnoticationisnot
feasible)maybeauctionedtothehighestbidderataproperlypublishedpublicauction.
Ifsuchpropertyisnotsoldatauctionorotherwiselawfullyclaimed,itmaythereafterbe
destroyed.(CivilCode§2080.6).Thenaldispositionofallsuchpropertyshallbefully
documentedinrelatedreports.
APropertyOfcershallreleasethepropertyuponproperidenticationbeingpresentedby
theownerforwhichanauthorizedreleasehasbeenreceived.Asignatureoftheperson
receivingthepropertyshallberecordedontheoriginalpropertyform.Afterreleaseofall
propertyenteredonthepropertycontrolcard,thecardshallbeforwardedtoRecordsfor
lingwiththecase.Ifsomeitemsofpropertyhavenotbeenreleasedthepropertycardwill
remainwiththepropertybureau.Uponrelease,theproperentryshallbedocumentedin
thePropertyLog.
805.8.4EVIDENCEPROCESSING
Investigatingofcers,orpersonnelwhowishtohaveanitemofevidenceprocessedbyone
ofthedepartmentauthorizedCSI's,shallbooksaiditemintoevidence.Themembershall
sendamemototheCSISergeantrequestingtheitemtobeprocessed.
TheProperty/EvidenceTechnicianshallsignouttherequestedevidencefromtheProperty
SectiononthechainofevidenceportionoftheEvidencetrackingsheet.TheCSIdoingthe
evidenceprocessingwillwriteasupplementalACISreportastotheresultsoftheprocessing
andthedispositionoftheevidence,andreturntheevidencetothePropertySectionbyusing
theEvidencelockers.
Thefollowingtypesofevidencearelistedasitemsthatneedregularprocessingandareto
behandledbytheProperty/EvidenceTechnicianinatimelymanner:
(a)Filmdeveloping(273.5,187,243(e)(1)and368PC).
(b)Druganalysis.
(c)Allothertypesofevidenceprocessing.
805.8.5RIGHTOFREFUSAL-EVIDENCEINTAKE
Evidence,whichisnotpackaged/bookedinaccordancewiththeproceduresoutlinedinthis
order,willnotbeacceptedforProperty/EvidenceRoomstorage.Itemsimproperlyprepared
willbeheldinanintakelockerpendingcorrectionbythebookingdeputy/member.
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805.8.6REQUESTFORCORRECTIONNOTIFICATIONPROCESS
IfanitemisnotenteredintoACISorthereisapackagingproblem,arequestfor
correctionmemowillbesenttothedeputy/memberadvisingwhatcorrectionsareneeded.
Thesergeantwillreceivenoticationoftherstmemotothedeputy/member.Ifthe
deputy/memberisonvacationthesergeantneedstonotifypropertyaboutthetimedelay.
Ifwithinsevendaystheproblemhasnotbeentakencareof,propertystaffwillgeneratea
secondnoticationtothesergeantadvisingtheproblemhasnotbeentakencareof.This
noticationwillalsobesenttotheLieutenant.
Iftheproblemisnottakencareofwithinatotalof15daysanoticationwillbesentto
theLieutenantrequestingassistancetocorrecttheproblem.Allpreviousmemo'sdirected
totheofcerandthepatrolsergeantwillbeattachedtothememosenttotheLieutenant.
DayshiftandswingshiftcanpickupthelockerkeyfromPropertyduringPropertyhours.
GraveyardshiftmustpickupthelockerkeyfromthePatrolSupervisor.
805.8.7REQUESTFORCORRECTIONNOTIFICATIONPROCESS-SLT
AllPersonnelwillpickupthekeytotheevidencelocker,containingtheiritemstobe
corrected/entered,fromtheirPatrolSupervisor(orPropertystaffifavailable).
Thenoticationprocesswillproceedasdescribedabove.
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Policy
806
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsSectionProcedures
806.1PURPOSEANDSCOPE
TheRecordsManagershallmaintaintheDepartmentRecordsSectionProceduresManual
onacurrentbasistoreecttheproceduresbeingfollowedwithintheRecordsSection.
Policiesandproceduresthatapplytoallemployeesofthisdepartmentarecontainedinthis
chapter.
806.1.1NUMERICALFILINGSYSTEM
CasereportsarelednumericallywithintheRecordsSectionbyRecordsSection
personnel.
Reportsarenumberedcommencingwiththelasttwodigitsofthecurrentyearfollowedby
asequentialnumberbeginningwith00001startingatmidnightontherstdayofJanuaryof
eachyear.Asanexample,casenumberYY-00001wouldbetherstnewcasebeginning
January1ofanewyear.
806.2FILEACCESSANDSECURITY
ElDoradoCountySheriff'sOfceemployeesshallnotaccess,viewordistribute,orallow
anyoneelsetoaccess,viewordistributeanyrecord,leorreport,whetherhardcopyor
electronicleformat,exceptinaccordancewithdepartmentpolicyandwithalegitimatelaw
enforcementorbusinesspurposeorasotherwisepermissiblebylaw.
806.3DETERMINATIONOFFACTUALINNOCENCE
InanycasewhereapersonhasbeenarrestedbydeputiesoftheElDoradoCountySheriff's
Ofceandnoaccusatorypleadinghasbeenled,thepersonarrestedmaypetitionthe
Departmenttodestroytherelatedarrestrecords.Petitionsshouldbeforwardedtothe
RecordsSectionSupervisor.TheRecordsSectionSupervisorshouldpromptlycontactthe
prosecutingattorneyandrequestawrittenopinionastowhetherthepetitionerisfactually
innocentofthecharges(PenalCode§851.8).Factualinnocencemeanstheaccused
persondidnotcommitthecrime.
Uponreceiptofawrittenopinionfromtheprosecutingattorneyafrmingfactualinnocence,
theRecordsSectionSupervisorshouldforwardthepetitiontotheInvestigativeServices
SupervisorandtheCountyCounselforreview.Aftersuchreviewandconsultationwiththe
CountyCounsel,theInvestigativeServicesSupervisorandtheRecordsSectionSupervisor
shalldecidewhetherandingoffactualinnocenceisappropriate.
Upondeterminationthatandingoffactualinnocenceisappropriate,theRecordsSection
Supervisorshallensurethatthearrestrecordandpetitionaresealedforlaterdestruction
andtherequirednoticationsaremadetotheCaliforniaDepartmentofJusticeandother
lawenforcementagencies(PenalCode§851.8).
TheRecordsSectionSupervisorshouldrespondtoapetitionwiththeDepartment'sdecision
within45daysofreceipt.ResponsesshouldincludeonlythedecisionoftheDepartment,
notanexplanationoftheanalysisleadingtothedecision.
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Policy
808
ElDoradoCountySheriff'sOfce
PolicyManual
RestorationofFirearmSerialNumbers
808.1PURPOSEANDSCOPE
Theprimarypurposeforrestoringrearmserialnumbersistodeterminethepriorowners
ororiginoftheitemfromwhichthenumberhasbeenrecovered.Thus,propertycan
bereturnedtorightfulownersorinvestigationscanbeinitiatedtocurbillegaltradeof
contrabandrearms.Thepurposeofthisplanistodevelopstandards,methodologies,
andsafetyprotocolsfortherecoveryofobliteratedserialnumbersfromrearmsand
otherobjectsusingproceduresthatareacceptedasindustrystandardsintheforensic
community.Allpersonnelwhoareinvolvedintherestorationofserialnumberswillobserve
thefollowingguidelines.ThispolicycomplieswithPenalCode
§11108.9.
808.2PROCEDURE
AnyrearmcomingintothepossessionoftheElDoradoCountySheriff'sOfceasevidence,
foundproperty,etc.,wheretheserialnumbershavebeenremovedorobliteratedwillbe
processedinthefollowingmanner:
808.2.1PRELIMINARYFIREARMEXAMINATION
(a)Alwayskeepthemuzzlepointedinasafedirection.Besuretherearmisinan
unloadedcondition.Thisincludesremovaloftheammunitionsource(e.g.,the
detachablemagazine,contentsofthetubularmagazine)aswellasthechamber
contents.
(b)Iftherearmiscorrodedshutorinaconditionthatwouldprecludeinspectionofthe
chambercontents,treattherearmasifitisloaded.Makeimmediatearrangements
forarearmsexaminerorotherqualiedexaminertorendertherearmsafe.
(c)Accuratelyrecord/documenttheconditionofthegunwhenreceived.Notethe
positionsofthevariouscomponentssuchasthesafeties,cylinder,magazine,slide,
hammer,etc.Accuratelyrecord/documentcylinderchamberandmagazinecontents.
Packagetheammunitionseparately.
(d)Iftherearmistobeprocessedforngerprintsortraceevidence,processbefore
theserialnumberrestorationisattempted.Firstrecord/documentimportantaspects
suchashalosontherevolvercylinderfaceorotherrelevantevidencethatmightbe
obscuredbythengerprintingchemicals.
808.2.2PROPERTYBOOKINGPROCEDURE
Anyemployeetakingpossessionofarearmwithremoved/obliteratedserialnumbers
shallbooktherearmintopropertyfollowingstandardprocedures.Theemployeebooking
therearmshallindicateonthepropertyformthatserialnumbershavebeenremovedor
obliterated.
808.2.3EVIDENCEPROPERTYTECHRESPONSIBILITY
Theevidencepropertytechreceivingarearmwhentheserialnumbershavebeenremoved
orobliteratedshallarrangefortherearmtobepickedupbytheDepartmentCrimeScene
Investigator(CSI)forserialnumberrestoration.
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RestorationofFirearmSerialNumbers
808.2.4ARMORERRESPONSIBILITIES
Afterreceivingarequestforserialnumberrestoration,thedepartmentCSIwillretrieve
therearmfromthePropertySection,orreceiveitfromaanotherdepartmentCSI,and
willaccomplishtherestorativeprocedureinaccordancewithguidelinesestablishedbythe
CaliforniaDepartmentofJustice.Theprocessshallbedoneinasafe,efcientmanner,
andinawell-ventilatedarea.Protectiveclothingandequipmentshallbeusedatalltimes
duringtheprocess.
808.2.5FIREARMTRACE
TheDepartmentCSIwillcompleteaBureauofAlcohol,Tobacco,andFirearms(ATF)NTC
ObliteratedSerialNumberTraceRequestForm(ATC3312.1OBL).ThedepartmentCSIwill
returntherearmtotheoriginalCSIortothePropertySection.
TheDepartmentCSIwillsubmitthecompletedATFNTCFormtotheEvidenceSection.The
PropertyandEvidenceT echnicianwillmailthecompletedATFNTCFormtotheNational
TracingCenterinFallingWaters,WestVirginia.
TheDepartmentCSIshallmaintainproperDepartmentofJusticecerticationfortheserial
numberrestorationprocess.
808.2.6DOCUMENTATION
Casereportsarepreparedinordertodocumentthechainofcustodyandtheinitial
examinationandhandlingofevidencefromthetimeitisreceived/collecteduntilitis
released.
Thisreportmustincludearecordofthemannerinwhichand/orfromwhomtherearmwas
received.Thismayappearontherequestformorpropertyformdependingonthetypeof
evidence.
808.3BULLETANDCASINGIDENTIFICATION
Exemplarbulletsandcartridgecasesfromtherearm,dependinguponacceptance
criteriaandprotocol,maybesubmittedtotheBureauofAlcohol,Tobacco,Firearmsand
Explosives(ATF)NationalIntegratedBallisticInformationNetwork(NIBIN)whichusesthe
IntegratedBallisticIdenticationSystem(IBIS)technologytosearchthenationaldatabase
andcomparewithballisticevidencerecoveredfromothercrimescenes.
RestorationofFirearmSerialNumbers-389
Adopted:2013/09/13©1995-2013Lexipol,LLC
Policy
809
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,and
Destruction
809.1POLICY
ItisthepolicyoftheElDoradoCountySheriff'sOfcetoensureofcialrecordsareproperly
maintained,retained,sealed,purged,anddestroyedinaccordancewithapplicablelaws,
codesandregulations.
809.2PURPOSE
Thepurposeofthispolicyistoestablishguidelinesfortheretention,maintenanceand
destructionofallofcialRecordscreatedandmaintainedbytheElDoradoCountySheriff's
Ofce.
809.3DEFINITIONS
RecordorRecords:Anyinformation,whetherwritten,audio,electronic,orotherwise,
relatingtotheconductofthepublic'sbusinessthatisprepared,owned,used,orretained
byanystateorlocalagency.
809.4PROCEDURE
809.4.1RECORDSMAINTENANCE
(a)AllRecordsrelatingtotheconductofdailybusinessshallbekeptinasecure
environment.Useandaccessshallberestrictedtothosepersonsauthorizedaccess
byworknecessityandlegalstature.
1.UnitManagersandDivisionCommandersshalldesignateareasforuseand
storageofRecordsintheirrespectiveareasofresponsibilities.
2.TheSupportServicesManagershallmaintainemployeepersonnelles.
(b)Filesmaybeseparatedbyusefulness,namelyactiveuse(dailyorfrequentuse)and
inactiveuse(limitedorinfrequentuse).
1.Activelesshallbestoredinthemannerconsistentwiththebusinessapplication
andneedoftheUnit/Divisionmaintainingthele.
2.Inactivelesshallbemaintainedinarchivalstatusinpreparationforeventual
destruction.
(c)Archivedlesshallbeappropriatelylabeledtoindicate:
1.Datetherecord/lewascreatedorreceived
2.Descriptionofcontents,ifnotvisuallyidentiable
3.Retentionperiod
4.Destruction/purgedate(s)
5.Typeofrecord(condentialorpublic)
RecordsRetention,Maintenance,andDestruction-390
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
809.4.2RECORDSDESTRUCTION
(a)CondentialorsensitiveRecordsshallbedestroyedinamannerthatensuresthat
theintegrityoftheinformationisnotcompromised.
(b)UnitManagersandDivisionCommandersshallberesponsibleforensuringthatthe
Recordsintheirunitsordivisionsarepurgedanddestroyedinaccordancewiththis
policy.
(c)AnemployeecausingaRecord/letobedestroyedshallcompleteaNoticeof
Destruction,certifyingthattheRecordshavebeendestroyed.
1.ACerticateofDestructionmustbesubmittedwiththeNoticeofDestructionif
thedestructionofRecordsiscontracted.
2.Theemployeehavingresponsibilityfordestructionofrecordsshallsecurea
CerticateofDestructionfromthecontractcompany.
3.AllNoticesofDestructionandCerticatesofDestructionshallbeforwardedto
thecustodianofrecordsinInternalAffairs.
4.NoticesofDestructionandCerticationofDestructionshallbemaintainedwith
thecustodianofrecordsinInternalAffairsfor4years,afterwhichtheymaybe
discarded.
(d)AbsentalternativedirectionbytheSherifforhisdesignee,CountySheriff'sOfce
Recordsshallbedestroyedinaccordancewiththe"RecordsRetentionand
DestructionSchedule"attachedtothispolicy.
1.Theretentionperiodlistedshallbetheminimumamountallowedbylawor
contractfortheRecord,recording,video,telephoneorradiocommunication.
2.TheUnitManagerorDivisionCommandermayretainRecordslongerthan
requiredbylaw,butmustestablishandimplementaplanfordestroyingthem.
(e)AnyRecord,recording,telephone,radio,orvideocommunicationthatisthesubject
ofapendingclaimorlitigationshallnotbedestroyeduntilsuchclaimorlitigationis
resolved.
809.4.3POLICYREVISION
(a)AllDepartmentpolicieswillbereviewednotlessthanonceayear.TheProfessional
ComplianceandAuditUnit(SupportServices)willestablishanannualschedule
identifyingpoliciestobereviewedduringaspecicmonth.
809.5RECORDSRETENTIONANDDESTRUCTIONSCHEDULE
809.5.1CRIMEREPORTSANDSUPPLEMENTS
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTION
PERIOD
REFERENCE
(NonHomicide)felonies,
misdemeanorsand
infractions
2yearsunlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Gov'tCode26202
RecordsRetention,Maintenance,andDestruction-391
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
(NonHomicide)felonies,
misdemeanorsand
infractions
Donotdestroyif:(1)
Relatetounservedwarrant
(2)Relatetooutstanding
missingpersonreport(3)
Relatetocriminaldeath
case(4)Relatetoviolation
listedinPenalCode799
and800(5)Relateto
pendingcriminalandcivil
litigation
Internalrecordspolicy
Homicides
Permanently
NoStatuteoflimitations
Non-CriminalReports
(serviceandincident)
2yearsunlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Gov'tCode26202
Recordspertainingtothe
arrestorconvictionof
anypersonforviolationof
11357(b),(c),(d),(e)or
11360(b)oftheHealthand
SafetyCode(Occurring
afterJanuary1,1976)
2yearsfromdateof
convictionorarrest,except
forminorswhererecords
shallberetaineduntil
minorreaches18.
Health&SafetyCode11357&11361.5
Recordspertainingtothe
arrestorconvictionof
anypersonforviolationof
11357(b),(c),(d),(e)or
11360(b)oftheHealthand
SafetyCode(Occurring
beforeJanuary1,1976)
Mandatorydestruction
(Uponnoticefrom
DepartmentofJustice)
Health&SafetyCode11361.5(c)
Recordsoflostandfound
items,whichhavebeen
lawfullydisposedof,over
2yearsold
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202
JuvenileRecords
5yearsafterrecordwas
orderedsealed;or3years
fromdateofarrest/citation
ifcourtndsminorto
befactuallyinnocentof
charges
Welfare&Inst.C.781,781.5,389
Citations,parkingand
trafc
2years,Courtorparking
vendorhasoriginal.
Govt.Code26201
FieldInterviewdata‚
cardsandelectronic
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202
Allindexes(includesindex
cardsandelectronicindex
whichrelatestoacase
document)
Retainuntildocuments
destroyedthendestroy
index.
Govt.Code26202
Sheriffdailyactivitycase
log(hardcopyorelectronic
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202
PawnSlips
Salesslips/pawnshaveno
statutoryrequirement.
Retentionmaybe
determinedbyevidentiary
value(customerthumb
print).Dealerhasoriginal
Govt.Code26201
PermitandLicenses
(includesapplications).
Concealedweapon,Live
Scan,Christmastree,
cardroomdealer,sales,
explosive,etc.
2yearspluscurrentyear
afterexpirationorno
activity
Govt.Code26202
RecordsRetention,Maintenance,andDestruction-392
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
Applicationsdenied.
Concealedweapon,
itinerant,explosive,card
roomdealer,secondhands
dealer,etc.
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete
Govt.Code26202
Sealedrecords,adult
(courtorder)mayinclude
reports,bookings,nger
prints,mugshotandetc.
3yearsfromdateof
convictionorarrest
PenalCode851.8
Sealedrecords,juvenile
(courtorder)may
includereports,photos,
ngerprintsandetc.
5yearsifadjudgedunder
W&I601afterpetition
granted
Welfare&Institution781
Restrainingorders,
emergencyprotective
orders,temporary
restrainingorders,legal
stipulations,ordersafter
hearing,harassment
orders(enforcementaction
describedinPC273.5,
273.6,646.9,12028.5,
13700andFamilyCode
6380-6383)
Destroywhenexpired.
Courthasoriginal
Govt.Code26201
Sexregistrantles.Penal
Code290
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
*Dept.policyistoretain
theserecordsuntil
registrantis100years
ofageorfor10years
fromdateofreleasefrom
supervision,whicheveris
longerorifregistrantis
deceased.DOJmaintains
registrantdate.
Govt.Code26202
Narcoticregistrantles.
Health&SafetyCode
11590
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
*Dept.policyistoretainfor
5yearsaftertherelease
fromprobationorparole,
orregistrantbecomes
deceased,orifDOJ
notiessubjectnolonger
requiredtoregister.
Govt.Code26202
Arsonregistrantles.
PenalCode451.1
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
*Dept.policyistoretain
untilregistrantisrelease
fromprobationorparole,
orregistrantbecomes
deceased,orifDOJ
notiessubjectnolonger
requiredtoregister.
Govt.Code26202
Arsonregistrant(juvenile).
PenalCode451.1(d)(e)
Retainuntiljuvenileattains
ageof25years,unless
courtorderedsealed
PenalCode451.1(d)(e)
Duplicateofall
reports/documents
Maybedestroyedatany
timewhenduplicateisno
longerneededbyagency
Govt.Code26201
RecordsRetention,Maintenance,andDestruction-393
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
Firearmdealerrecords
Maybedestroyedatany
timewhenduplicateisno
longerneededbyagency
Govt.Code26201
Coronerreports
Indeniteasthe"coroner's
register".Inlieuofthe
registerthecoronermay
keepanofcialleforeach
deceasedperson
Govt.Code26205Govt.Code27463Govt.Code2746.5
Govt.Code27491
Crimeandwarrant
statistics-preparedfor
submissiontoDOJor
departmentuseYearly
crimeandwarrant
statistics-inhouse
Arrestregister-adult
andjuvenile-DOJMonthly
returnA07majorcrimes
andclearances-DOJ
Monthlyarsonreport-DOJ
Monthlydomesticviolence
report-DOJOfcer
assaulted/killed-DOJ
Monthlyhatcrime
report-DOJMonthlyelder
abusereport-DOJMonthly
homicidereport-DOJ
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
*Dept.policyistoretain5
years.
Govt.Code26202
Criminalhistorylog
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202
Requesttoreviewrecord
form
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202
MiscellaneousFilesand
Records
Includesletters,memos,
reports,ordocuments,
otherthanthose
specicallyaddressed
inthisdocument,created
orreceivedinthenormal
courseofbusinessthatare
notcoveredorregulated
byotherstatutes.
2years,unlessthe
documentisrepealed
orreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202
809.5.2PUBLICADMINISTRATOR
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
CASEFILES:ProbatedEstatesIndeniteGovt.Code68152
CASEFILES:Non-ProbateEstates
3yearsafterclosedate
ProbateCode7665
CASEFILES:Minor'sCompromise
‚estatesthathaveminorsas
beneciaries
Sameperiodasthedurationofthe
underlyingaction,plus10yearsafter
theminorreaches18yearsofage
Govt.Code68152
PublicAdministratortrustaccount
worksheets
Maintain5years(bankingrecords)
Govt.Code26202Retainatleast2
yearsanddestroy(Dept.Policy5
years)
RecordsRetention,Maintenance,andDestruction-394
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
DecedentPersonalProperty-next
ofkinhavenotbeenlocated(i.e.,
wallet,personaldocuments,family
pictures,etc.)
Maintain3yearsafterclosedate
ProbateCode7665
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
3years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
ProbateCode7665
809.5.3DISPATCH
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
CentralDispatchdailybrienglogs
andbriengmaterials
2years
Govt.Code26202Retain2years
anddestroy.
911callprintoutlog2years
Govt.Code26202Retain2years
anddestroy.
TowLog2years
Govt.Code26202
Recordingsoftelephoneandradio
communicationsoriginatingfromor
toCentralDispatch.
100days;anduntilnaldispositionof
anypendinglegalactionorlitigation,
inwhichcasedestructionshallbe
approvedbythelegislativebody,and
thewrittenconsentoftheagency
attorneyshallbeobtained.
Govt.Code26202.3Govt.Code
26202.6Govt.Code34090.6
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
2years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202Retain2years
anddestroy.
809.5.4ACCOUNTING
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
PaidClaims
3years
26202GC‚retain3yrs.and
destroy-Auditorhasoriginal
CreditCard/Justications
3years
26202GC‚retain3yrs.anddestroy
CanceledChecks&BankingRecords
5years
26202GC‚retain5yrs.anddestroy
CountyDepositPermits
3years
26202GC‚retain3yrs.and
destroy-Auditorhasoriginal
TrustAccountAccountingRecords3years
26202GC‚retain3yrs.and
destroy-Auditorhasoriginal
JournalEntries
3years
26202GC‚retain3yrs.and
destroy-Auditorhasoriginal
AppropriationTransfers
3years
26202GC‚retain3yrs.and
destroy-Auditorhasoriginal.
GrantFiscalRecords/Application
Records
3years
AsrequiredbyGrantor.
JailTransportationState
Reimbursement‚Inmatecounts,
extraditions
3years
26202GC‚retain3yrs.anddestroy.
DailyJailRate3years
26202GC‚retain3yrs.anddestroy.
JailReimbursement‚Morrissey
Hearings,Federal&State
PrisonerHolds,andothermisc.
reimbursements
3years
26202GC‚retain3yrs.anddestroy.
CommissaryShiftBalanceSheets
3years
26202GC‚retain3yrs.anddestroy.
RecordsRetention,Maintenance,andDestruction-395
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
PayrollRecords‚PayPeriod
PrintoutReports,EmployeePayroll
Records,OvertimeReports,Sick
LeaveReports
3years
26202GC‚retain3yrs.anddestroy.
Auditorhasoriginal.
TimeSheets
5years
26202GC‚retain3yrs.anddestroy.
BudgetDocuments‚Including210,
220Reports
10years
CAOtokeep10yrs.SheriffOfceto
dothesame.
AgendaTransmittals3years
26202GC‚retain3yrs.anddestroy.
Contracts&Agreements
4years
Section337CCP-retain3yrs.and
destroy.
InventoryReconciliations3years
26202GC‚retain3yrs.anddestroy.
JudicialDataSystem
3years
26202GC‚retain3yrs.anddestroy.
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
2years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202Retain2years
anddestroy.
809.5.5SUPPORTSERVICES
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
InternalAffairs:Investigationof
citizenandinternalcomplaints
againstemployeesoftheSheriff's
Ofce.IncludesInternalAffairs
investigationles,employee
interviews,witnessstatements,
complainantstatements,grievance
reports,disciplinaryreports,recordof
actionstaken,voicestressanalysis
records/results,andanyrelated
documents.
5years;anduntilnaldispositionof
anypendinglegalactionorlitigation.
PenalCode832.5PenalCode5021;
Govt.Code12525(relatedtodeaths
incustody)
Personnel:Personnelrecordsfor
allemployees,includingthose
terminatedorwhoresignedinlieu
oftermination.Includesbackground
investigations,performance
evaluations,requisitions,
commendations,training,basic
employmentandearningrecords,
workschedules,requestsfor
reasonableaccommodation,
applicationformsandotherrecords
concerninghiring,promotion,
demotion,transfer,lay-offor
termination,ratesofpayorother
termsofcompensation
4yearsafterdateofseparation;and
untilnaldispositionofanypending
legalactionorlitigation.
PenalCode832.5
BackgroundFilesonpersonswho
appliedbutwerenotselectedfor
employmentwiththeSheriff'sOfce.
Includes;backgroundinvestigations,
criminalrecords,oralboardscores,
originalapplications,summaries
ofndings,polygraph/CVSA
examinationresults.
2yearsfromdaterecordscreatedor
received;anduntilnaldispositionof
anypendinglegalactionorlitigation.
Govt.Code12946;2CCR7287.0
RecordsRetention,Maintenance,andDestruction-396
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
BackgroundFilesonpersons
whoappliedbutwereselectedfor
employmentwiththeSheriff'sOfce.
Includes;backgroundinvestigations,
criminalrecords,oralboardscores,
originalapplications,summaries
ofndings,polygraph/CVSA
examinationresults.
2yearsfromdateofseparation;and
untilnaldispositionofanypending
legalactionorlitigation.Includes
832.5investigations.
Govt.Code12946;2CCR7287.0
RecruitmentFilesandExamination
TestFiles:includesbrochure,
advertisements,andtests.
4yearsafterdateofseparation.
29C.F .R.1602etseq.;29C.F .R.
1627.3(1yr.req.);Govt.Code
12946;Govt.Code26202
Discriminationclaims.
4yearsafterdateofseparation;and
untilnaldispositionofanypending
legalactionorlitigation.
29C.F.R.1602.14;Govt.Code
12946
Recordscreatedforthecompletion
ofanEEOreport.
4yearsfromdaterecordscreated;
anduntilnaldispositionofany
pendinglegalactionorlitigation.
29C.F.R.1602.12;Govt.Code
12946;2CCR7287.0
Recordspertainingtothe
administrationofpolygraph/CVSA
examinationsofemployeesin
connectionwithongoinginvestigation
involvingeconomiclossorinjury,
misconduct,criminal,orotherwise.
4yearsafterdatetheexaminationis
administered.
29C.F.R.sec.801.30
WorkersCompensationRecords:
•Claims
5yearsfromdateofinjuryordate
oflastprovisionofcompensation
benets,whicheverislater.
8CCR10102,10101.1,15400.2
•Inactive/closedclaims
(originaldocuments)
2yearsafterclaimisinactive/closed.
8CCR15400.2
•Medicaland/ortoxic
substanceexposure
records
30yearsafterdateofseparation
fromemployment.
8CCR3204(d)
•HealthandOSHA
inspectionsandlogsof
injuriesandillnesses.
5years
29C.F .R.1904.10;8CCR14307
TrainingRecords:Includes;
employeetrainingles,academy
les,POST/STCtrainingrecords,
andC.I.P .records,instructor
information,certicationsofclasses,
quarterlyreports,andmiscellaneous
reports.
4yearsafterdateofseparation;and
untilnaldispositionofanypending
legalactionorlitigation.
29C.F.R.1627.3;Govt.Code12946;
Govt.Code26202
AutoAccidentReports5yearsafterdateofreviewEDSOPolicy
EquipmentInventory
Supersede+2years
Govt.Code34090
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
2years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
Govt.Code26202Retain2years
anddestroy.
RecordsRetention,Maintenance,andDestruction-397
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
809.5.6CUSTODYDIVISION
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
DivisionalRecords:Includes;inmate
grievances,inmaterequestforms,
inmateinfractions,inmateinjury
reports,housingunitlogs,control
logs,dailyassignmentsheets,
employeerosters,employeereports,
incidentreports,AEDreports,and
correspondence.
Currentyearplus4years;anduntil
naldispositionofanypendinglegal
actionorlitigation.
Govt.Code26202
InmateRecords:Includesbooking
andcustodyrecords,suchas
pre-bookingsheet,completed
propertycard,jailcopyofcourt
order(s),jailcopyofAfdavitre:
ProbableCause,miscellaneous
computerprintouts,grievances,
andinmaterequestsforinformation,
chargesanddispositions,and
changesandmodicationsto
charges.
4yearsfromdateofrelease;and
untilnaldispositionofanypending
legalactionorlitigation.Retention
periodmaybeextendedasrequired
byanygrants,contractsorother
compliancerequirements.Booking
RecordsrelatedtoSCAAPgrant
willberetained5yearsfromdateof
release.Homicidearrestrecordswill
bekeptpermanently.
Govt.Code26202
BailBondLog:Includesalistofthe
amountofthebailbondandthedate
ofthedeposit.
3years
PenalCode1269
CashBailLog:Includesreceiptsfor
bailand/orne/moneypaid.
3years
PenalCode1269
LostPropertyReports:Includes
recordsofpropertylostoralleged
tohavebeenstolen,embezzled,or
takenfromaprisoner.
4years;anduntilnaldispositionof
anypendinglegalactionorlitigation.
PenalCode1413Govt.Code26202
ProPerServicesFiles
4yearsafternaldispositionofthe
pendinglegalactionorlitigation.
Govt.Code26202
CalGangDatabaseInformation
4years
Govt.Code26202
Recordsofnancialactivities;
Includingreceiptsformonies
receivedforvariousservicesand
functions,depositreceipts,cash
disbursements,cashreimbursement
requests,bankstatements,and
nancialreports.
2yearsoruntilaudited
Govt.Code26202
Payrollrecords:Foreachemployee,
indicatingname,address,dateof
birth,occupation,rateofpay,and
compensationearnedeachweek,
andemployeerosters.
3years
29C.F.R.1627.3
ServiceandMaintenanceRecords:
Recordsforservicestothe
communitythatarenon-crime
related,suchasfacilitymaintenance
andinspectionreports,workorders,
andStateBoardofCorrections
inspections.
4years
Govt.Code26202
HealthandOSHA;inspectionsand
logsofinjuriesandillnesses.
5years
29C.F .R.1904.10;8CCR14307
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
2years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
GovtCode26202
RecordsRetention,Maintenance,andDestruction-398
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
809.5.7OPERATIONS
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
AfterActionReports
2years
GovtCode34090
CondentialInformantFile
5years
Staffrecommendation
NarcoticIntelligenceFile
5years
Staffrecommendation
EmployeeEvaluationFile
(Supervisor)
2years
GovtCode26202
GangFiles
4years
GovtCode26202
Inventories
Supersede+2years
Staffrecommendation
Schedules
2years
Staffrecommendation
UseofForceReport
2years
Staffrecommendation
UseofForceReport‚Annual
Review
2years
Staffrecommendation
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
2years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
GovtCode26202
809.5.8PROPERTYANDEVIDENCE
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
Evidence
ClosedCaseStatuteofLimitations
GunDestructionLogs/courtOrders
Permanent
Staffrecommendation
NarcoticDestructionLog/Court
Orders
2years
GovtCode34090
PropertyRoomAccessLog2years
GovtCode26202
YearlyPropertyAudit2years
Staffrecommendation
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
2years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
GovtCode26202
809.5.9INFORMATIONTECHNOLOGIES
TYPEOFRECORDor
COMMUNICATION
MINIMUMRETENTIONREFERENCE
CADevents
4years
Purgeafter5years
MDTMessages100days
GovtCode34090.6
MonthlyDepartmentCrimeStatistics
2years
Staffrecommendation
PressReleases
2years
GovtCode34090
RecordsRetention,Maintenance,andDestruction-399
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ElDoradoCountySheriff'sOfce
PolicyManual
RecordsRetention,Maintenance,andDestruction
RecordingsofVideoMonitoring:
Includesvideotapesorrecordsfrom
anelectronicimagingsystem.
1year;anduntilnaldispositionof
anypendinglegalactionorlitigation,
inwhichcasedestructionshallbe
approvedbythelegislativebody,and
thewrittenconsentoftheagency
attorneyshallbeobtained.
Govt.Code34090.6,34090.7
MiscellaneousFilesandRecords:
Includesletters,memos,reports,
ordocuments,otherthanthose
specicallyaddressedinthis
document,createdorreceivedinthe
normalcourseofbusinessthatare
notcoveredorregulatedbyother
statutes.
2years,unlessthedocumentis
repealedorreplacedorotherwise
determinedtobeobsolete.
GovtCode26202
RecordsRetention,Maintenance,andDestruction-400
Adopted:2013/09/13©1995-2013Lexipol,LLC
Policy
810
ElDoradoCountySheriff'sOfce
PolicyManual
ReleaseofRecordsandInformation
810.1PURPOSEANDSCOPE
Thepurposeofthissectionistoestablishacomprehensivereferenceandprocedureforthe
maintenanceandreleaseofDepartmentreportsandrecordsinaccordancewithapplicable
law.
810.2PUBLICREQUESTSFORRECORDS
TheCaliforniaPublicRecordsAct(GovernmentCode§6250,etseq.)providesthatrecords
createdbyapublicagencyshallbesubjecttoinspectionandreleasepursuanttorequest,
exceptpursuanttoexemptionssetforthintheActorotherwiseestablishedbystatute.
Publicrequestsforrecordsofthisdepartmentshallbeprocessedasfollows:
810.2.1PROCESSINGOFREQUESTS
Anymemberofthepublic,includingthemediaandelectedofcials,mayaccessunrestricted
recordsofthisdepartmentbysubmittingawrittenandsignedrequestforeachrecordsought
andpayinganyassociatedfees(GovernmentCode§6253).
Theprocessingofrequestsissubjecttothefollowinglimitations:
(a)Theemployeeprocessingtherequestshalldetermineiftherequestedrecordis
availableand,ifso,whethertherecordisexemptfromdisclosure.Eitherthe
requestedrecordorthereasonfornon-disclosurewillbeprovidedpromptly,butno
laterthan10daysfromthedateofrequest,unlessunusualcircumstancespreclude
doingso.Ifmoretimeisneeded,anextensionofupto14additionaldaysmaybe
authorizedbytheSheriffortheauthorizeddesignee.Ifanextensionisauthorized,
theDepartmentshallprovidewrittennoticeoftheextensiontotherequestingparty
(GovernmentCode§6253(c)).
(b)InaccordancewiththePublicRecordsAct,theDepartmentisnotrequiredtocreate
recordsthatdonototherwiseexistinordertoaccommodatearequestundertheAct.
Requestsbyelectedofcialsforrecordsthatarenotopentopublicinspectionshouldbe
referredtotheSupportServicesDivisionCommanderforadeterminationastowhetherthe
recordswillbereleased.
810.3REPORTRELEASERESTRICTIONS
Absentavalidcourtorderorotherstatutoryauthority,recordsand/orunrestrictedportions
ofsuchrecordsofthisdepartmentshallbemadepublicsubjecttothefollowingrestrictions:
810.3.1GENERALCASEANDCRIMEREPORTS
Reportscontaininganyoftheitemslistedbelowwillnotbereleased:
(a)Victiminformation-Victimsofcrimeswhohaverequestedthattheiridentifying
informationbekeptcondential,victimswhoareminorsandvictimsofcertainoffenses
(e.g.,sexcrimes,PenalCode§293)shallnotbemadepublic.Noemployeeshall
disclosetoanyarrestedpersonortoanypersonwhomaybeadefendantinacriminal
actiontheaddressortelephonenumberofanypersonwhoisavictimorwitnessin
theallegedoffense,unlessitisrequiredbylaw(PenalCode§841.5).
ReleaseofRecordsandInformation-401
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ReleaseofRecordsandInformation
(b)Condentialinformation-Informationinvolvingcondentialinformants,intelligence
information,informationthatwouldendangerthesafetyofanypersoninvolvedor
informationthatwouldendangerthesuccessfulcompletionoftheinvestigationora
relatedinvestigationshallnotbemadepublic.
1.Analysisandconclusionsofinvestigatingdeputiesmayalsobeexemptfrom
disclosure.
2.Ifithasbeennotedinanyreportthatanyindividualwishestoprotecthis/her
righttoprivacyundertheCaliforniaConstitution,suchinformationmaynotbe
subjecttopublicdisclosure.
(c)Speciccrimes-Certaintypesofreportsinvolving,butnotlimitedto,child
abuse/molestation(PenalCode§11167.5),elderabuse(WelfareandInstitutions
Code§15633)andjuveniles(WelfareandInstitutionsCode§827)shallnotbe
madepublic.
(d)Generalinformation-Absentstatutoryexemptiontothecontraryorotherlawful
reasontodeeminformationfromreportscondential,informationfromunrestricted
agencyreportsshallbemadepublicasoutlinedinGovernmentCode§6254(f).
(e)Deceasedjuvenilecrimevictims-TheCodeofCivilProcedure§130limitsthe
disseminationofautopsyandprivatemedicalinformationconcerningamurderedchild
byallowingfamiliestorequestthattheautopsyreportofthevictimbesealedfrom
publicinspection.Suchrequestsshallbehonored,withtheexceptionsthatallow
disseminationofthosereportstolawenforcementagents,prosecutors,defendants
orcivillitigantsunderstateandfederaldiscoverylaws(CodeofCivilProcedure§130).
810.3.2ARRESTREPORTS
Arresteeinformationshallbesubjecttoreleaseinthesamemannerasinformation
containedinotherreportsassetforthabove.
Inadditiontotherestrictionsstatedabove,allrequestsfromcriminaldefendantsandtheir
authorizedrepresentatives(includingattorneys)shallbereferredtotheDistrictAttorney,
CountyCounselorthecourtspursuanttoPenalCode§1054.5.
Localcriminalhistoryinformationincluding,butnotlimitedto,arresthistoryanddisposition,
andngerprintsshallonlybesubjecttoreleasetothoseagenciesandindividualssetforth
inPenalCode§13300.
810.3.3PERSONNELRECORDS
Personnelrecords,medicalrecordsandsimilarrecordswhichwouldinvolvepersonal
privacyshallnotbemadepublic(GovernmentCode§6254((c);PenalCode§832.7;
PenalCode§832.8).
Peaceofcerpersonnelrecordsaredeemedcondential(PenalCode§832.7,etseq.)and
shallnotbemadepublicorotherwisereleasedtounauthorizedindividualsorentitiesabsent
avalidcourtorder(EvidenceCode§1043,etseq.).
Theidentityofanydeputysubjecttoanycriminaloradministrativeinvestigationshallnot
bereleasedwithouttheconsentoftheinvolveddeputy,priorapprovaloftheSherifforas
requiredbylaw.
ReleaseofRecordsandInformation-402
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810.3.4CONCEALEDWEAPONSPERMITS
InformationcontainedinCCWpermitapplicationsorotherleswhichwouldtendtoreveal
wheretheapplicantisvulnerableorwhichcontainsmedicalorpsychologicalinformation
shallnotbemadepublic(GovernmentCode§6254(u)).
810.3.5DOMESTICVIOLENCEREPORTS
Victimsofdomesticviolenceortheirrepresentativeshallbeprovided,withoutcharge,one
copyofalldomesticviolenceincidentreportfacesheets,onecopyofalldomesticviolence
incidentreports,orboth,pursuanttotherequirementsandtimeframesofFamilyCode§
6228.
810.4OTHERRECORDS
Anyotherrecordnotaddressedinthispolicyshallnotbesubjecttoreleasewheresuch
recordisexemptorprohibitedfromdisclosurepursuanttostateorfederallaw,including,
butnotlimitedto,provisionsoftheEvidenceCoderelatingtoprivilegeortothesecurityof
thedepartment'selectronictechnologysystems(GovernmentCode§6254(k);Government
Code6254.19).
TheDepartmentmaintainstherighttorefusetodiscloseorreleaseanyotherrecordwhenit
wouldappearthatthepublic'sinterestinaccessingsuchrecordisoutweighedbytheneed
fornondisclosure(GovernmentCode§6255).
Anyrecordwhichwascreatedexclusivelyinanticipationofpotentiallitigationinvolvingthis
departmentshallnotbesubjecttopublicdisclosure(GovernmentCode§6254(b)).
810.4.1PERSONALIDENTIFYINGINFORMATION
Employeesshallnotaccess,useordisclosepersonalidentifyinginformation,including
anindividual'sphotograph,socialsecuritynumber,driveridenticationnumber,name,
address,telephonenumberandtheindividual'smedicalordisabilityinformation,which
iscontainedinanydriverlicenserecord,motorvehiclerecordoranydepartmentrecord
exceptasauthorizedbytheDepartmentandonlywhensuchuseordisclosureispermitted
orrequiredbylawtocarryoutalegitimatelawenforcementpurpose(18USC§2721and
18USC§2722).
810.5SUBPOENADUCESTECUM
AnySubpoenaDucesTecum(SDT)shouldbepromptlyprovidedtoasupervisorforreview
andprocessing.WhileaSubpoenaDucesTecummayultimatelybesubjecttocompliance,
itisnotanorderfromtheCourtthatwillautomaticallyrequirethereleaseoftherequested
information.
AllquestionsregardingcompliancewithanySubpoenaDucesTecumshouldbepromptly
referredtolegalcounselfortheDepartmentsothatatimelyresponsecanbeprepared.
810.6RELEASEDRECORDSTOBESTAMPED
EachpageofanyrecordreleasedpursuanttoaPublicRecordsActrequestorSubpoena
DucesT ecumshallbestampedinredinkwithadepartmentalstampidentifyingthe
individualtowhomtherecordwasreleased.
ReleaseofRecordsandInformation-403
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Policy
812
ElDoradoCountySheriff'sOfce
PolicyManual
CriminalOffenderRecordInformation
(CORI)
812.1PURPOSE&SCOPE
Thispolicyprovidesguidelinesforthereleaseofcriminaloffenderinformation,securityof
thatinformation,andpersonsauthorizedtoreleasethatinformation.
812.2AUTHORITY
ThispolicyisestablishedpursuanttothemandateoftheRegulationsRegardingSecurityof
CriminalOffenderRecordInformationinCalifornia,Title11,CaliforniaCodeofRegulations.
OtherauthorityincludesPenalCode§11105,whichdelineateswhohasaccesstoCriminal
OffenderRecordInformation(CORI),andPenalCode§§11140through11144,which
establishespenaltiesfortheimproperuseofrapsheets.
812.3DEFINITIONS
CriminalOffenderRecordInformation-(CORI)shallincludeCIImanual/automatedrap
sheetsandabstracts,CIIcrimesummaries,CIIcriminalhistorytranscripts,FBIrapsheets,
andanyEDSOdocumentscontainingalistofpriorarrests.
CriminalJusticeAgency-Apublicagencyorcomponentthereofwhichperformsa
criminaljusticeactivityasitsprincipalfunction.
AuthorizedRecipient-Anypersonoragencyauthorizedbycourtorder,statuteorcase
lawtoreceiveCORI.
RighttoKnow-Personsoragenciesauthorizedbycourtorder,statuteordecisionalcase
lawtoreceivetheinformation.
NeedtoKnow-AnecessityexiststoobtainCORIinordertoexecuteofcial
responsibilities.
812.4AUTHORIZEDRECIPIENTSOFCORI
CORImaybereleasedonlytoauthorizedrecipientswhohavebotharighttoknowand
aneedtoknow.Alllawenforcementpersonnelwithproperidenticationareauthorized
recipients,iftheyhaveanofcialneedtoknow.
TheCaliforniaDepartmentofJusticehasissuedalistofagenciesauthorizedtoreceive
criminalhistoryinformation.PersonsnotincludedintheDepartmentofJusticelistarenot
authorizedrecipientsandshallnotreceiveCORI.
812.4.1CRIMINALRECORDSECURITYOFFICER
TheRecordsManageristhedesignatedCriminalRecordSecurityOfcerfortheElDorado
CountySheriff'sOfce.Thissupervisorisresponsibleforensuringcompliancewiththis
procedureandwithapplicablerecordssecurityregulationsandrequirementsimposedby
federalandstatelaw.TheCriminalRecordSecurityOfcerwillresolvespecicquestions
thatariseregardingauthorizedrecipientsofCORI.
CriminalOffenderRecordInformation(CORI)-404
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
CriminalOffenderRecordInformation(CORI)
812.4.2RELEASEOFCORI
OnlythepersonslistedbelowareauthorizedtoreleaseCORI.Eachauthorizedperson
releasingCORIisresponsibletoensurethateachrequestgrantedappearslegitimateand
thattherequesterisanauthorizedrecipientwitharightandneedtoknow.
(a)CriminalRecordsSecurityOfcer
(b)RecordsManager
(c)Full-timeemployeesoftheRecordsSection
(d)PersonnelspecicallydesignatedinwritingbyDivisionCommanderswiththe
concurrenceoftheCriminalRecordsSecurityOfcer
812.4.3RELEASEOFCORITOFIELDPERSONNEL
PersonnelshallnothaveaccesstoCORIuntilabackgroundinvestigationhasbeen
completedandapproved.
CORIshallnotgenerallybetransmittedbyradio,cellularphone,orthroughcomputer
terminalstoeldpersonnelorvehiclesexceptincaseswherecircumstancesreasonably
indicatethattheimmediatesafetyofthedeputyorthepublicareatsignicantrisk.
Examplesofsituationswherethetransmissionofsummarycriminalhistoryinformation
wouldbejustiedincludeahostagesituationoranarmedsuspecthoweveraroutine
investigationortrafcenforcementstopwouldnotbesufcientjustication.
Nothinginthisprocedureisintendedtoprohibitbroadcastingwarrantinformation
concerningwantedpersons.
812.5JUVENILERECORDS
Nothinginthisprocedureisintendedtoalterexistingstatutes,caselaw,orthepoliciesand
ordersoftheJuvenileCourtregardingthereleaseofjuvenileoffenderrecords.Referto
PolicyManual§324formorespecicinformationregardingcasesinvolvingjuveniles.
812.6REVIEWOFCRIMINALOFFENDERRECORD
PenalCode§§11120through11127providetheauthorityandprocedurewherebyan
individualmayreviewhis/herownCaliforniaDepartmentofJustice(CII)rapsheet.
Individualsshallbeallowedtoreviewtheirarrestorconvictionrecordonlewiththe
Departmentaftercomplyingwithalllegalrequirements.
812.7PROTECTIONOFCORI
CORIshallbestoredintheRecordsSectionwhereconstantpersonnelcoveragewillbe
provided.CORIstoredelsewhereshallbesecuredinlockeddesks,lockedlecabinets,or
inlockedrooms.
DirectaccesstoCORIstoredintheRecordsSectionshallberestrictedtotheRecords
Sectionpersonnelauthorizedtoreleaseit.DirectaccesstoCORIstoredindesks,le
cabinets,androomsoutsidetheRecordsSectionshallberestrictedtothosepersonswho
possessboththerighttoknowandtheneedtoknowtheinformation.
CriminalOffenderRecordInformation(CORI)-405
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PolicyManual
CriminalOffenderRecordInformation(CORI)
812.7.1COMPUTERTERMINALSECURITY
Computerterminalequipmentcapableofprovidingaccesstoautomatedcriminaloffender
recordinformationislocatedintheRecordsSectionandintheDetectiveBureautopreclude
accessbyunauthorizedpersons.
Noemployeeshallbeauthorizedtooperatecomputerterminalequipmentwithaccessto
CORIuntiltheoperatorhascompletedtheappropriatetraining.
812.7.2DESTRUCTIONOFCORI
WhenanydocumentprovidingCORIhasservedthepurposeforwhichitwasobtained,it
shallbedestroyedbyshredding.
EachemployeeshallberesponsiblefordestroyingtheCORIdocumentstheyreceive.
812.7.3CUSTODIANOFCRIMINALRECORDS
TheRecordsSupervisor,unlessotherwisedirectedbytheSupportServicesDivision
Commander,shallbetheDepartment'sofcialCustodianofCriminalRecords.The
CustodianofCriminalRecordsshallberesponsibleforthesecurity,storage,dissemination
anddestructionofcriminalrecords,andwillserveasaprimarycontactfortheCalifornia
DepartmentofJusticeforanyrelatedissues.TheSupportServicesDivisionCommander
mayappointotherdepartmentemployeestotheroleofCustodianofCriminalRecords,
whowillsharethesameresponsibilitiesregardingcriminalrecords.
TheSupportServicesDivisionCommanderwillensurethathe/shemakestheappropriate
applicationsandnoticationstotheCaliforniaDepartmentofJusticeregardingthe
Department'sCustodianofCriminalRecordappointments,pertherequirementsofPenal
Code§11102.2.
Thissubsectionisnotintendedtointerferewithanyotheremployeeactingasacustodian
ofrecordsforotherstatutorypurposesbutisnarrowlytailoredtoaddressissuesofcriminal
historyrecords.
812.8TRAININGPROGRAM
AllpersonnelauthorizedtoprocessorreleaseCORIshallberequiredtocompleteatraining
programprescribedbytheCriminalRecordSecurityOfcer.TheTrainingBureaushall
coordinatethecoursetoprovidetrainingintheproperuse,control,anddisseminationof
CORI.
812.9PENALTIESFORMISUSEOFRECORDS
PenalCode§§11140and11144makeitamisdemeanortofurnish,buy,receive,orpossess
DepartmentofJusticerapsheetswithoutauthorizationbyacourt,statute,orcaselaw.
Title11,CaliforniaAdministrativeCode§702providesthatauthorizedpersonsoragencies
violatingtheRegulationsRegardingtheSecurityofCriminalOffenderRecordInformation
inCaliforniamaylosedirectaccesstoCORImaintainedbytheCaliforniaDepartmentof
Justice.
Divulgingthecontentofanycriminalrecordtoanyoneotherthanauthorizedpersonnelisa
violationofPolicyManual
§340.3.7(a).
CriminalOffenderRecordInformation(CORI)-406
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ElDoradoCountySheriff'sOfce
PolicyManual
CriminalOffenderRecordInformation(CORI)
Employeeswhoobtain,orattempttoobtain,informationfromthedepartmentlesother
thanthattowhichtheyareentitledinaccordancewiththeirofcialdutiesisaviolationof
PolicyManual§340.3.7(a).
CriminalOffenderRecordInformation(CORI)-407
Adopted:2013/09/13©1995-2013Lexipol,LLC
Policy
814
ElDoradoCountySheriff'sOfce
PolicyManual
ComputersandDigitalEvidence
814.1PURPOSEANDSCOPE
Thispolicyestablishesproceduresfortheseizureandstorageofcomputers,personal
communicationsdevices(PCDs)digitalcameras,digitalrecordersandotherelectronic
devicesthatarecapableofstoringdigitalinformation;andforthepreservationandstorage
ofdigitalevidence.Allevidenceseizedand/orprocessedpursuanttothispolicyshallbe
donesoincompliancewithclearlyestablishedFourthAmendmentandsearchandseizure
provisions.
814.2SEIZINGCOMPUTERSANDRELATEDEVIDENCE
Computerequipmentrequiresspecializedtrainingandhandlingtopreserveitsvalue
asevidence.Deputiesshouldbeawareofthepotentialtodestroyinformationthrough
carelessorimproperhandling,andutilizethemostknowledgeableavailableresources.
Whenseizingacomputerandaccessoriesthefollowingstepsshouldbetaken:
(a)Photographeachitem,frontandback,specicallyincludingcableconnectionsto
otheritems.LookforaphonelineorcabletoamodemforInternetaccess.
(b)Donotoverlookthepossibilityofthepresenceofphysicalevidenceonandaround
thehardwarerelevanttotheparticularinvestigationsuchasngerprints,biologicalor
traceevidence,and/ordocuments.
(c)Ifthecomputerisoff,donotturniton.
(d)Ifthecomputerison,donotshutitdownnormallyanddonotclickonanythingor
examineanyles.
1.Photographthescreen,ifpossible,andnoteanyprogramsorwindowsthat
appeartobeopenandrunning.
2.Disconnectthepowercablefromthebackofthecomputerboxorifaportable
notebookstyle,disconnectanypowercablefromthecaseandremovethe
battery.
(e)Labeleachitemwithcasenumber,evidencesheetnumber,anditemnumber.
(f)Handleandtransportthecomputerandstoragemedia(e.g.,tape,discs,memory
cards,ashmemory,externaldrives)withcaresothatpotentialevidenceisnotlost.
(g)LodgeallcomputeritemsinthePropertyRoom.Donotstorecomputerswherenormal
roomtemperatureandhumidityisnotmaintained.
(h)Atminimum,deputiesshoulddocumentthefollowinginrelatedreports:
1.Wherethecomputerwaslocatedandwhetherornotitwasinoperation.
2.Whowasusingitatthetime.
3.Whoclaimedownership.
4.Ifitcanbedetermined,howitwasbeingused.
(i)Inmostcaseswhenacomputerisinvolvedincriminalactsandisinthepossession
ofthesuspect,thecomputeritselfandallstoragedevices(harddrives,tapedrives,
anddiskdrives)shouldbeseizedalongwithallmedia.Accessories(printers,
monitors,mouse,scanner,keyboard,cables,softwareandmanuals)shouldnotbe
seizedunlessasaprecursortoforfeiture.
ComputersandDigitalEvidence-408
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
ComputersandDigitalEvidence
814.2.1BUSINESSORNETWORKEDCOMPUTERS
Ifthecomputerbelongstoabusinessorispartofanetwork,itmaynotbefeasibleto
seizetheentirecomputer.Casesinvolvingnetworksrequirespecializedhandling.Deputies
shouldcontactacertiedforensiccomputerexaminerforinstructionsoraresponsetothe
scene.Itmaybepossibletoperformanon-siteinspection,ortoimagetheharddrive
onlyoftheinvolvedcomputer.Thisshouldonlybedonebysomeonespecicallytrainedin
processingcomputersforevidence.
814.2.2FORENSICEXAMINATIONOFCOMPUTERS
Ifanexaminationofthecontentsofthecomputer'sharddrive,oroppydisks,compact
discs,oranyotherstoragemediaisrequired,forwardthefollowingitemstoacomputer
forensicexaminer:
(a)Copyofreport(s)involvingthecomputer,includingtheEvidence/Propertysheet.
(b)Copyofaconsenttosearchformsignedbythecomputerownerorthepersonin
possessionofthecomputer,oracopyofasearchwarrantauthorizingthesearchof
thecomputerharddriveforevidencerelatingtoinvestigation.
(c)Alistingoftheitemstosearchfor(e.g.,photographs,nancialrecords,e-mail,
documents).
(d)Anexactduplicateoftheharddriveordiskwillbemadeusingaforensiccomputer
andaforensicsoftwareprogrambysomeonetrainedintheexaminationofcomputer
storagedevicesforevidence.
814.3SEIZINGDIGITALSTORAGEMEDIA
Digitalstoragemediaincludingharddrives,oppydiscs,CD's,DVD's,tapes,memory
cards,orashmemorydevicesshouldbeseizedandstoredinamannerthatwillprotect
themfromdamage.
(a)Ifthemediahasawrite-protectiontaborswitch,itshouldbeactivated.
(b)Donotreview,accessoropendigitallespriortosubmission.Iftheinformationis
neededforimmediateinvestigationrequestthePropertyandEvidenceSectionto
copythecontentstoanappropriateformofstoragemedia.
(c)Manykindsofstoragemediacanbeerasedordamagedbymagneticelds.Keep
allmediaawayfrommagneticdevices,electricmotors,radiotransmittersorother
sourcesofmagneticelds.
(d)Donotleavestoragemediawheretheywouldbesubjecttoexcessiveheatsuchas
inaparkedvehicleonahotday.
(e)Useplasticcasesdesignedtoprotectthemedia,orotherprotectivepackaging,to
preventdamage.
814.4SEIZINGPCDS
Personalcommunicationdevicessuchascellphones,PDAsorotherhand-helddevices
connectedtoanycommunicationnetworkmustbehandledwithcaretopreserveevidence
thatmaybeonthedeviceincludingmessages,storeddataand/orimages.
(a)Deputiesshouldnotattempttoaccess,revieworsearchthecontentsofsuchdevices
priortoexaminationbyaforensicexpert.Unsentmessagescanbelost,datacanbe
inadvertentlydeletedandincomingmessagescanoverridestoredmessages.
ComputersandDigitalEvidence-409
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
ComputersandDigitalEvidence
(b)Donotturnthedeviceonoroff.Thedeviceshouldbeplacedinasolidmetal
containersuchasapaintcanorinafaradaybag,topreventthedevicefromsending
orreceivinginformationfromitshostnetwork.
(c)Whenseizingthedevices,alsoseizethechargingunitsandkeepthempluggedin
tothechargersuntiltheycanbeexamined.Ifthebatteriesgodeadallthedata
maybelost.
814.5DIGITALEVIDENCERECORDEDBYOFFICERS
Deputieshandlingandsubmittingrecordedanddigitallystoredevidencefromdigital
camerasandaudioorvideorecorderswillcomplywiththeseprocedurestoensurethe
integrityandadmissibilityofsuchevidence.
814.5.1COLLECTIONOFDIGITALEVIDENCE
Onceevidenceisrecordeditshallnotbeerased,deletedoralteredinanywaypriorto
submission.Allphotographstakenwillbepreservedregardlessofquality,compositionor
relevance.Videoandaudioleswillnotbealteredinanyway.
814.5.2SUBMISSIONOFDIGITALMEDIA
Thefollowingarerequiredproceduresforthesubmissionofdigitalmediausedbycameras
orotherrecorders:
(a)Therecordingmedia(smartcard,compactashcardoranyothermedia)shallbe
broughttothePropertyandEvidenceSectionassoonaspossibleforsubmission
intoevidence.
(b)Deputiesarenotauthorizedtorevieworcopymemorycards.Theevidence
techniciansaretheonlyemployeesauthorizedtocopyand/ordistributedigitalmedia
madefromthememorycards.
(c)Assoonaspossiblefollowingthecollectionofevidence,thecameraoperatoristo
removethememorycardfromtheirdigitalcameraandplacethecardintoaplastic
carrier.Thecardandcarrierarethentobeplacedintoazip-locktypebaggie.The
cameraoperatorshallwritetheirnameandtherelatedcasenumberontheoutside
ofthebaggiebeforeplacinginthelmdropboxalongwiththeevidenceform.
(d)Evidencetechnicianswillmakeacopyofthememorycardusingappropriatestorage
media.Oncetheyhaveveriedthattheimagesproperlytransferredtothestorage
media,thetechnicianswillerasethememorycardforre-use.Thestoragemedia
willbemarkedastheoriginal.
(e)Deputiesrequiringacopyofthedigitallesmustrequestacopyontheevidence
formwhensubmittedtoevidence.
814.5.3DOWNLOADINGOFDIGITALFILES
Digitalinformationsuchasvideooraudiolesrecordedondevicesusinginternalmemory
mustbedownloadedtostoragemedia.Thefollowingproceduresaretobefollowed:
(a)Filesshouldnotbeopenedorreviewedpriortodownloadingandstorage.
(b)Wherepossible,thedeviceshouldbeconnectedtoacomputerandtheles
accesseddirectlyfromthecomputerdirectoryordownloadedtoafolderonthehost
computerforcopyingtothestoragemedia.
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ComputersandDigitalEvidence
814.5.4PRESERVATIONOFDIGITALEVIDENCE
(a)Onlyevidencetechniciansareauthorizedtocopyoriginaldigitalmediathatisheld
asevidence.Theoriginaldigitalmediashallremaininevidenceandshallremain
unaltered.
(b)Digitalimagesthatareenhancedtoprovideabetterqualityphotographfor
identicationandinvestigativepurposesmustonlybemadefromacopyofthe
originalmedia.
(c)Ifanyenhancementisdonetothecopyoftheoriginal,itshallbenotedinthe
correspondingincidentreport.
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Policy
822
ElDoradoCountySheriff'sOfce
PolicyManual
JeanneCleryCampusSecurityAct
822.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishguidelinestoensurethisdepartmentfulllsits
obligationincomplyingwiththeJeanneCleryDisclosureofCampusSecurityPolicyand
CampusCrimeStatisticsAct.
822.2POLICY
TheElDoradoCountySheriff'sOfceencouragesaccurateandpromptreportingofall
crimesandtakesallsuchreportsseriously(20USC§1092(f)(1)(C)(iii)).Reportswillbe
acceptedinanymanner,includinginpersonorinwriting,atanyElDoradoCountySheriff's
Ofcefacility.Reportswillbeacceptedanonymously,byphoneorviae-mailoronthe
institution'swebsite.
ItisthepolicyoftheElDoradoCountySheriff'sOfcetocomplywiththeCleryAct.
CompliancewiththeCleryActrequiresajointeffortbetweentheElDoradoCounty
Sheriff'sOfceandfacultyoftheinstitution.
Supervisorsassignedareasofresponsibilityinthefollowingpolicysectionsareexpectedto
befamiliarwiththesubsectionsof20USC§1092(f)and34CFR668.46thatarerelevant
totheirresponsibilities.
822.3POLICY ,PROCEDUREANDPROGRAMDEVELOPMENT
TheSheriffwill:
(a)EnsurethattheElDoradoCountySheriff'sOfceestablishesproceduresfor
immediateemergencyresponseandevacuation,includingtheuseofelectronicand
cellularcommunicationandtestingoftheseprocedures(20USC§1092(f)(1)(J)(i)
and(iii)).
(b)Enterintoagreementsasappropriatewithlocallawenforcementagenciesto:
1.Identifyrolesintheinvestigationofallegedcriminaloffensesoncampus(20
USC§1092(f)(1)(C)(ii)),
2.Assistinthemonitoringandreportingofcriminalactivityatoff-campusstudent
organizationsthatarerecognizedbytheinstitutionandengagedinbystudents
attendingtheinstitution,includingstudentorganizationswithoff-campus
housingfacilities(20USC§1092(f)(1)(G)),
3.Ensurecoordinationofemergencyresponseandevacuationprocedures,
includingprocedurestoimmediatelynotifythecampuscommunityuponthe
conrmationofasignicantemergencyordangeroussituation(20USC§1092
(f)(1)(J)).
4.NotifytheElDoradoCountySheriff'sOfceofcriminaloffensesreportedto
locallawenforcementagenciestoassisttheinstitutioninmeetingitsreporting
requirementsundertheCleryAct(20USC§1092(f)(1)(F)).
5.NotifytheElDoradoCountySheriff'sOfceofcriminaloffensesreportedto
locallawenforcementagenciestoassistinmakinginformationavailabletothe
campuscommunityinatimelymannerandtoaidinthepreventionofsimilar
crimes(20USC§1092(f)(3)).
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(c)Appointadesigneetodevelopprogramsthataredesignedtoinformstudentsand
employeesaboutcampussecurityproceduresandpractices,andtoencourage
studentsandemployeestoberesponsiblefortheirownsecurityandthesecurityof
others(20USC§1092(f)(1)(D)).
(d)Appointadesigneetodevelopprogramstoinformstudentsandemployeesaboutthe
preventionofcrime(20USC§1092(f)(1)(E)).
(e)Appointadesigneetodevelopeducationalprogramstopromotetheawarenessof
rape,acquaintancerapeandothersexoffenses,andwhattodoifasexoffense
occurs,includingwhoshouldbecontacted,theimportanceofpreservingevidence
andtowhomtheallegedoffenseshouldbereported(20USC§1092(f)(8)(B)).
(f)Appointadesigneetomaketheappropriatenoticationstoinstitutionstaffregarding
missingpersoninvestigations,inordertoensurethattheinstitutioncomplieswiththe
requirementsof34CFR668.46(h).
822.4RECORDSCOLLECTIONANDRETENTION
TheRecordsSupervisorisresponsibleformaintainingElDoradoCountySheriff'sOfce
statisticsandmakingreasonablegood-faitheffortstoobtainstatisticsfromotherlaw
enforcementagenciesasnecessarytoallowtheinstitutiontocomplywithitsreporting
requirementsundertheCleryAct(20USC§1092(f)(1)(F)).Thestatisticsshallbe
compiledasfollows:
(a)Statisticsconcerningtheoccurrenceofthefollowingcriminaloffensesreported
tothisdepartmentortolocalpoliceagenciesthatoccurredoncampus,inoron
non-campusbuildingsorproperty,andonpublicpropertyincludingstreets,sidewalks
andparkingfacilitieswithinthecampusorimmediatelyadjacenttoandaccessible
fromthecampus(20USC§1092(f)(1)(F)(i)):
1.Murder
2.Sexoffenses,forcibleornon-forcible
3.Robbery
4.Aggravatedassault
5.Burglary
6.Motorvehicletheft
7.Manslaughter
8.Arson
9.Arrestsorpersonsreferredforcampusdisciplinaryactionforliquorlaw
violations,drug-relatedviolationsandweaponspossession
(b)Statisticsconcerningthecrimesdescribedinthesectionabove,theft,simple
assault,intimidation,destruction,damageorvandalismofproperty,andothercrimes
involvingbodilyinjurytoanypersonwherethevictimwasintentionallyselected
becauseofhis/heractualorperceivedrace,sex,religion,sexualorientation,ethnicity
ordisability.Thesestatisticsshouldbecollectedandreportedaccordingtothe
categoryofprejudice(20USC§1092(f)(1)(F)(ii)).
(c)ThestatisticsshallbecompiledusingthedenitionsintheFBI'sUniformCrime
Reporting(UCR)systemandmodicationsmadepursuanttotheHateCrime
StatisticsAct(20USC§1092(f)(7)and34CFR668.46(c)(7)).Thestatisticswillbe
categorizedseparatelyasoffensesthatoccur(20USC§1092(f)(12)and34CFR
668.46(c)(4)):
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1.Oncampus.
2.Inoronanon-campusbuildingorproperty.
3.Onpublicproperty.
4.Indormitoriesorotheron-campus,residential,studentfacilities.
(d)Statisticswillbeincludedbythecalendaryearinwhichthecrimewasreportedtothe
ElDoradoCountySheriff'sOfce(34CFR668.46(c)(2)).
(e)Statisticswillincludethethreemostrecentcalendaryears(20USC§1092(f)(1)(F);
34CFR668.46(c)).
(f)Thestatisticsshallnotidentifyvictimsofcrimesorpersonsaccusedofcrimes(20
USC§1092(f)(7)).
822.4.1CRIMELOG
TheRecordsManagerisresponsibleforensuringadailycrimelogiscreatedand
maintainedasfollows(20USC§1092(f)(4)and34CFR668.46(f)):
(a)ThedailycrimelogwillrecordallcrimesreportedtotheElDoradoCountySheriff's
Ofce,includingthenature,date,timeandgenerallocationofeachcrime,andthe
disposition,ifknown.
(b)Alllogentriesshallbemadewithintwobusinessdaysoftheinitialreportbeingmade
totheDepartment.
(c)Ifnewinformationaboutanentrybecomesavailable,thenthenewinformationshall
berecordedinthelognotlaterthantwobusinessdaysaftertheinformationbecomes
availabletothepoliceorsecuritydepartment.
(d)Thedailycrimelogforthemostrecent60-dayperiodshallbeopentothepublicfor
inspectionatalltimesduringnormalbusinesshours.Anyportionofthelogthatis
olderthan60daysmustbemadeavailablewithintwobusinessdaysofarequestfor
publicinspection.Informationinthelogisnotrequiredtobedisclosedwhen:
1.Disclosureoftheinformationisprohibitedbylaw.
2.Disclosurewouldjeopardizethecondentialityofthevictim.
3.Thereisclearandconvincingevidencethatthereleaseofsuchinformation
wouldjeopardizeanongoingcriminalinvestigationorthesafetyofanindividual,
thatmaycauseasuspecttoeeorevadedetection,orthatcouldresultin
thedestructionofevidence.Inanyofthesecases,theinformationmaybe
withhelduntilthatdamageisnolongerlikelytooccurfromthereleaseofsuch
information.
822.5INFORMATIONDISSEMINATION
ItistheresponsibilityoftheInvestigativeServicesSupervisortoensurethattherequired
CleryActdisclosuresareproperlyforwardedtocampusadministrationandcommunity
membersinaccordancewithinstitutionprocedures.Thisincludes:
(a)Proceduresforprovidingemergencynoticationofcrimesorotherincidentsand
evacuationsthatmightrepresentanimminentthreattothesafetyofstudentsor
employees(20USC§1092(f)(3)and34CFR668.46(e)and(g)).
(b)Proceduresfornotifyingthecampuscommunityaboutcrimesconsideredtobea
threattootherstudentsandemployeesinordertoaidinthepreventionofsimilar
crimes.
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(c)Informationnecessaryfortheinstitutiontoprepareitsannualsecurityreport(20USC
§1092(f)(1);34CFR668.46(b)).Thisreportwillinclude,butisnotlimitedto,the
following:
1.Crimestatistics
2.Crimeandemergencyreportingprocedures
3.Policiesconcerningsecurityofandaccesstocampusfacilities
4.Crimeandsexualassaultpreventionprograms
5.Enforcementpoliciesrelatedtoalcoholandillegaldrugs
6.Locationswherethecampuscommunitycanobtaininformationaboutregistered
sexoffenders
7.Emergencyresponseandevacuationprocedures
8.Missingstudentnoticationprocedures
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Chapter9-Custody
Policy
902
ElDoradoCountySheriff'sOfce
PolicyManual
CustodySearches
902.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishconsistentdepartmentprocedureswhichconform
toPenalCode§4030regardingpat-down,bookingandstripsearchesofpre-arraignment
detainees.
902.2DEFINITIONSOFSEARCHES
Pat-DownSearch-Thisisthenormaltypeofsearchusedbydeputiesintheeldtocheck
anindividualforweapons.Itinvolvesathoroughpattingdownofclothingtolocateany
weaponsordangerousitemsthatcouldposeadangertothedeputy,theprisoner,orother
prisoners.
BookingSearch-
Thissearchisusedinthejailandagaininvolvesathoroughpattingdown
ofanindividual'sclothing.Allpockets,cuffs,etc.,ontheclothingarecheckedtolocateall
personalproperty,contraband,orweapons.Theprisoner'spersonalpropertyistakenand
inventoried.
StripSearchorVisualBodyCavitySearch-Thisisasearchthatrequiresaperson
toremoveorrearrangesomeorallofhis/herclothingtopermitavisualinspectionofthe
underclothing,breasts,buttocksorgenitaliaofsuchperson(PenalCode§4030(d)(2)).
Thisincludesmonitoringofanarresteeshoweringorchangingclotheswherethearrestee's
underclothing,buttocks,genitaliaorfemalebreastsarevisibletothemonitoringemployee.
PhysicalBodyCavitySearch-
Thisisasearchthatincludesphysicalintrusionintoa
bodycavity.Bodycavitymeansthestomachorrectalcavityofaperson,andthevaginaof
afemaleperson(PenalCode§§4030(d)(1)and4030(d)(3)).
902.3PATDOWNSEARCHES
Whenanydeputyhasreasonablesuspiciontobelievethatapersonbeinglawfullydetained
maypossessweaponsorotherdangerousitems,orinsuchcircumstancesthedeputy
reasonablybelievesthattheindividualmaypresentathreattoofcersafety,thatdeputy
mayconductanormalpat-downsearchofthatindividual.
Priortodetaininganyindividualinanysheriff'svehicle,adeputyshouldconductanormal
pat-downsearchofthatindividual.
Wheneverpractical,apat-downsearchofanindividualshouldbeconductedbyadeputyof
thesamesexasthepersonbeingsearched.Absenttheavailabilityofasamesexdeputy,
itisrecommendedthatawitnessdeputybepresentduringanypat-downsearchofan
individualoftheoppositesexasthesearchingdeputy.
902.4BOOKINGSEARCHES
(a)Absentemergencycircumstancesinwhichnoreasonablealternativeexists,no
personarrestedforamisdemeanororinfractionnotinvolvingweapons,controlled
substanceorviolencemaybeplacedinthegeneraljailpopulation,unlessallofthe
followingconditionsexist:
1.Thepersonisnotcitedandreleased
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2.Thepersonisnotreleasedonhisorherownrecognizance
3.Thepersonisnotabletopostbailwithinareasonabletimenotlessthanthree
hours
(b)Anypersontakenintocustodymaybesubjectedtopat-downsearches,metaldetector
searches,andthoroughclothingsearchesinordertodiscoverandretrieveconcealed
weaponsandcontrabandpriortobeingplacedinabookingcell.
902.5STRIPSEARCHES
NopersonheldataElDoradoCountySheriff'sOfcefacilityshallbesubjectedtoastrip
searchunlessthereisreasonablesuspicionbaseduponspecicandarticulablefacts
tobelievethepersonhasahealthconditionrequiringimmediatemedicalattentionoris
concealingaweaponorcontraband.Factorstobeconsideredindeterminingreasonable
suspicioninclude,butarenotlimitedto:
(a)Thedetectionofanobjectduringapat-downsearchthatmaybeaweaponor
contrabandandcannotbesafelyretrievedwithoutamodiedstripsearchorstrip
search.
(b)Circumstancesofacurrentarrestthatspecicallyindicatethepersonmaybe
concealingaweaponorcontraband.Afelonyarrestchargeorbeingunderthe
inuenceofacontrolledsubstanceshouldnotsufceasreasonablesuspicionabsent
otherfacts.
(c)Custodyhistory(pastpossessionofcontrabandwhileincustody,assaultsonstaff,
escapeattempts).
(d)Theperson'sactionsordemeanor.
(e)Criminalhistory(levelofexperienceinacustodysetting).
Notransgenderorintersexprisonershallbesearchedorexaminedforthesolepurpose
ofdeterminingtheprisoner'sgenitalstatus.Iftheprisoner'sgenitalstatusisunknown,it
maybedeterminedduringconversationswiththeprisoner,byreviewingmedicalrecords,
or,ifnecessary,aspartofabroadermedicalexaminationconductedinprivatebyamedical
practitioner(28CFR115.115).
902.5.1STRIPSEARCHPROCEDURES
StripsearchesatElDoradoCountySheriff'sOfcefacilitiesshallbeconductedasfollows
(PenalCode§4030;28CFR115.115):
(a)WrittenauthorizationfromtheShiftSergeantshallbeobtainedpriortothestripsearch.
(b)Allemployeesinvolvedwiththestripsearchshallbeofthesamesexastheperson
beingsearched,unlessthesearchisconductedbyauthorizedmedicalpersonnel(28
CFR115.115).
(c)Allstripsearchesshallbeconductedinaprofessionalmannerundersanitary
conditionsandinasecureareaofprivacysothatthesearchcannotbeobservedby
personsnotparticipatinginthesearch.Thesearchshallnotbereproducedthrough
avisualorsoundrecording.
(d)Wheneverpossible,aseconddeputyofthesamesexshouldbepresentduringthe
searchforsecurityandasawitnesstothendingofevidence.
(e)Employeesconductingastripsearchshallnottouchthebreasts,buttocksorgenitalia
ofthepersonbeingsearched.
(f)Theprimaryemployeeconductingthesearchshallprepareawrittenreporttoinclude:
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1.Thefactsthatledtothedecisiontoperformastripsearch.
2.Thereasonslessintrusivemethodsofsearchingwerenotusedorwere
insufcient.
3.Thewrittenauthorizationforthesearch,obtainedfromtheShiftSergeant.
4.Thenameofthepersonwhowassearched.
5.Thenameandsexofthepersonswhoconductedthesearch.
6.Thename,sexandroleofanypersonpresentduringthesearch.
7.Thetimeanddateofthesearch.
8.Theplaceatwhichthesearchwasconducted.
9.Alistoftheitems,ifany,recoveredduringthesearch.
10.Thefactsuponwhichtheemployeebasedhis/herbeliefthattheperson
searchedwasconcealingaweaponorcontrolledsubstance,ifthepersonwas
notarrestedforafelony.
(g)Acopyofthewrittenauthorizationshallberetainedandmadeavailableuponrequest
totheprisonerortheprisoner'sauthorizedrepresentative.
(h)Noemployeeshouldviewaprisoner'sprivateunderclothing,buttocks,genitalia
orfemalebreastswhiletheprisonerisshowering,performingbodilyfunctionsor
changingclothes,unlesstheprisonerotherwisequaliesforastripsearch.However,
ifserioushygieneorhealthissuesmakeitreasonablynecessarytoassistthe
prisonerwithashowerorachangeofclothes,asupervisorshouldbecontactedto
ensurereasonablestepsaretakentoobtaintheprisoner'sconsentand/orotherwise
protecttheprisoner'sprivacyanddignity.
902.6PHYSICALBODYCAVITYSEARCH
(a)Nopersonarrestedonamisdemeanororinfractionshallbesubjectedtoabodycavity
searchwithoutasearchwarrant(PenalCode§4030(h)).
(b)Acopyofthesearchwarrantandtheresultsofanybodycavitysearchshallbe
includedwiththerelatedreportsandmadeavailable,uponrequest,tothearrestee
orauthorizedrepresentative(PenalCode§4030(i)).
(c)Onlyaphysician,nursepractitioner,registerednurse,licensedvocationalnurse,or
LevelIIEmergencyMedicalTechnician(EMT)mayconductaphysicalbodycavity
search(PenalCode§4030(k)).
(d)Exceptfortheabovementionedlicensedmedicalpersonnel,personspresentmust
beofthesamesexasthepersonbeingsearched.Privacyrequirements,including
restrictedtouchingofbodyparts,arethesameasthestripsearchstandard.
902.7TRAINING
TheTrainingcoordinatorshallensuremembershavetrainingin,ataminimum(28CFR
115.115):
•Conductingsearchesproperlyinaprofessionalandrespectfulmannerandintheleast
intrusivemannerpossible,consistentwithsecurityneeds.
•Conductingcross-gendersearches.
•Conductingsearchesoftransgenderandintersexprisoners.
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Policy
904
ElDoradoCountySheriff'sOfce
PolicyManual
PrisonRapeElimination
904.1PURPOSEANDSCOPE
ThispolicyprovidesguidanceforcomplyingwiththePrisonRapeEliminationActof
2003(PREA)andtheimplementingregulationthatestablishesstandards(PREARule)to
prevent,detectandrespondtosexualabuse,harassmentandretaliationagainstdetainees
orprisonersintheElDoradoCountySheriff'sOfceTemporaryHoldingFacilities(28CFR
115.111).
904.1.1DEFINITIONS
Denitionsrelatedtothispolicyinclude:
Intersex-Apersonwhosesexualorreproductiveanatomyorchromosomalpattern
doesnotseemtottypicaldenitionsofmaleorfemale.Intersexmedicalconditionsare
sometimesreferredtoasdisordersofsexdevelopment(28CFR115.5).
Sexualabuse-Anyofthefollowingacts,ifthedetaineedoesnotconsent,iscoercedinto
suchactbyovertorimpliedthreatsofviolenceorisunabletoconsentorrefuse:
•Contactbetweenthepenisandthevulvaorthepenisandtheanus,including
penetration,howeverslight
•Contactbetweenthemouthandthepenis,vulvaoranus
•Penetrationoftheanalorgenitalopeningofanotherperson,howeverslight,bya
hand,nger,objectorotherinstrument
•Anyotherintentionaltouching,eitherdirectlyorthroughtheclothing,ofthegenitalia,
anus,groin,breast,innerthighorthebuttocksofanotherperson,excludingcontact
incidentaltoaphysicalaltercation(28CFR115.6)
Sexualabusealsoincludesabusebyastaffmember,contractororvolunteerasfollows,
withorwithoutconsentofthedetainee,prisonerorresident:
•Contactbetweenthepenisandthevulvaorthepenisandtheanus,including
penetration,howeverslight
•Contactbetweenthemouthandthepenis,vulvaoranus
•Contactbetweenthemouthandanybodypartwherethestaffmember,contractoror
volunteerhastheintenttoabuse,arouseorgratifysexualdesire
•Penetrationoftheanalorgenitalopening,howeverslight,byahand,nger,object
orotherinstrument,thatisunrelatedtoofcialduties,orwherethestaffmember,
contractororvolunteerhastheintenttoabuse,arouseorgratifysexualdesire
•Anyotherintentionalcontact,eitherdirectlyorthroughtheclothing,oforwiththe
genitalia,anus,groin,breast,innerthighorthebuttocks,thatisunrelatedtoofcial
duties,orwherethestaffmember,contractororvolunteerhastheintenttoabuse,
arouseorgratifysexualdesire
•Anyattempt,threatorrequestbyastaffmember,contractororvolunteertoengage
intheactivitiesdescribedabove
•Anydisplaybyastaffmember,contractororvolunteerofhis/heruncoveredgenitalia,
buttocksorbreastinthepresenceofadetainee,prisonerorresident
•Voyeurismbyastaffmember,contractororvolunteer(28CFR115.6)
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Sexualharassment-Repeatedandunwelcomesexualadvances;requestsforsexual
favors;verbalcomments,gesturesoractionsofaderogatoryoroffensivesexualnature
byonedetainee,prisonerorresidentthataredirectedtowardanother;repeatedverbal
commentsorgesturesofasexualnaturetoadetainee,prisonerorresidentbyastaff
member,contractororvolunteer,includingdemeaningreferencestogender,sexually
suggestiveorderogatorycommentsaboutbodyorclothing,orobscenelanguageor
gestures(28CFR115.6).
Transgender-Apersonwhosegenderidentity(i.e.,internalsenseoffeelingmaleor
female)isdifferentfromtheperson'sassignedsexatbirth(28CFR115.5).
904.2POLICY
TheElDoradoCountySheriff'sOfcehaszerotolerancetowardallformsofsexualabuse
andsexualharassment(28CFR115.111).TheDepartmentwillnottolerateretaliation
againstanypersonwhoreportssexualabuseorsexualharassmentorwhocooperates
withasexualabuseorsexualharassmentinvestigation.
TheElDoradoCountySheriff'sOfcewilltakeimmediateactiontoprotectdetaineesand
prisonerswhoarereasonablybelievedtobesubjecttoasubstantialriskofimminentsexual
abuse(28CFR115.162).
904.3PREACOORDINATOR
TheSheriffshallappointanupper-levelmanagerwithsufcienttimeandauthorityto
develop,implementandoverseedepartmenteffortstocomplywithPREAstandardsin
theElDoradoCountySheriff'sOfceTemporaryHoldingFacilities(28CFR115.111).The
PREACoordinator'sresponsibilitiesshallinclude:
(a)DevelopingandmaintainingprocedurestocomplywiththePREARule.
(b)Ensuringthatanycontractfortheconnementofdetaineesorprisonersincludesthe
requirementtoadoptandcomplywithapplicablePREAandthePREARule,including
theobligationtoprovideincident-basedandaggregateddata,asrequiredin28CFR
115.187(28CFR115.112).
(c)Developingastafngplantoprovideadequatelevelsofstafngandvideomonitoring,
whereapplicable,inordertoprotectdetaineesandprisonersfromsexualabuse(28
CFR115.113).Thisincludesdocumentingdeviationsandthereasonsfordeviations
fromthestafngplan,aswellasreviewingthestafngplanaminimumofonceper
year.
(d)Developingmethodsforstafftoprivatelyreportsexualabuseandsexualharassment
ofdetaineesandprisoners(28CFR115.151).
(e)Developingawrittenplantocoordinateresponseamongstaffrstresponders,
medicalandmentalhealthpractitioners,investigatorsanddepartmentleadershipto
anincidentofsexualabuse(28CFR115.165).
(f)Ensuringaprotocolisdevelopedforinvestigatingallegationsofsexualabuseinthe
TemporaryHoldingFacility.Theprotocolshallinclude(28CFR115.121;28CFR
115.122):
1.Evidencecollectionpracticesthatmaximizethepotentialforobtaining
usablephysicalevidencebasedonthemostrecenteditionoftheU.S.
DepartmentofJustice's(DOJ)OfceonViolenceAgainstWomenpublication,
ANationalProtocolforSexualAssaultMedicalForensicExaminations,
Adults/Adolescentsorasimilarlycomprehensiveandauthoritativeprotocol.
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2.Aprocesstoensureacriminaloradministrativeinvestigationiscompletedon
allallegationsofsexualabuseorsexualharassment.
3.Aprocesstodocumentallreferralstootherlawenforcementagencies.
4.Accesstoforensicmedicalexaminations,withoutnancialcost,forallvictims
ofsexualabusewhereappropriate.Suchexaminationsshallbeperformed
bySexualAssaultForensicExaminers(SAFEs)orSexualAssaultNurse
Examiners(SANEs)wherepossible.IfSAFEsorSANEscannotbemade
available,theexaminationcanbeperformedbyotherqualiedmedical
practitioners.TheeffortstoprovideSAFEsorSANEsshallbedocumented.
5.Inaccordancewithsecurityneeds,provisionstopermit,totheextentavailable,
detaineeandprisoneraccesstovictimadvocacyservicesifthedetaineeor
prisoneristransportedforaforensicexaminationtoanoutsidehospitalthat
offerssuchservices.
(g)EnsuringthatdetaineesandprisonerswithlimitedEnglishprociencyanddisabilities
haveanequalopportunitytounderstandandbenetfromeffortstoprevent,detect
andrespondtosexualabuseandsexualharassment.Thisincludes,asappropriate,
accesstointerpretersandwrittenmaterialsinformatsorthroughmethodsthat
provideeffectivecommunicationtothosewithdisabilities(e.g.,limitedreadingskills,
intellectual,hearingorvisiondisabilities)(28CFR115.116).
1.Theagencyshallnotrelyonotherdetaineesorprisonersforassistanceexcept
inlimitedcircumstanceswhereanextendeddelayinobtaininganinterpreter
couldcompromisethedetainee'sorprisoner'ssafety,theperformanceof
rst-responsedutiesunderthispolicy,ortheinvestigationofaprisoner's
allegationsofsexualabuse,harassmentorretaliation.
(h)Publishingonthedepartment'swebsite:
1.Informationonhowtoreportsexualabuseandsexualharassmentonbehalfof
adetaineeorprisoner(28CFR115.154).
2.AprotocoldescribingtheresponsibilitiesoftheDepartmentandanyother
investigatingagencythatwillberesponsibleforconductingsexualabuseor
sexualharassmentinvestigations(28CFR115.122).
(i)Establishingaprocessthatincludestheuseofastandardizedformandsetof
denitionstoensureaccurate,uniformdataiscollectedforeveryallegationofsexual
abuseatfacilitiesunderthisagency'sdirectcontrol(28CFR115.187).
1.Thedatacollectedshallinclude,ataminimum,thedatanecessarytoanswer
allquestionsfromthemostrecentversionoftheSurveyofSexualViolence,
conductedbyDOJ,oranysubsequentformdevelopedbyDOJanddesignated
forlockups.
2.Thedatashallbeaggregatedatleastannually.
(j)Ensuringauditsareconductedpursuantto28CFR115.401through28CFR115.405
forallTemporaryHoldingFacilitiesusedtohousedetaineesorprisonersovernight
(28CFR115.193).
(k)EnsuringcontractorsorotherswhoworkintheTemporaryHoldingFacilityare
informedoftheagency'szero-tolerancepolicyregardingsexualabuseandsexual
harassment(28CFR115.132).
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904.4REPORTINGSEXUALABUSEANDHARASSMENT
Detaineesorprisonersmaymakereportsverbally,inwriting,privatelyoranonymouslyof
anyofthefollowing(28CFR115.151):
•Sexualabuse
•Sexualharassment
•Retaliationbyotherdetaineesorprisonersorstaffforreportingsexualabuseorsexual
harassment
•Staffneglectorviolationofresponsibilitiesthatmayhavecontributedtosexualabuse
orsexualharassment
DuringintaketheDepartmentshallnotifyalldetaineesandprisonersofthezero-tolerance
policyregardingsexualabuseandsexualharassment,andofatleastonewaytoreport
abuseorharassmenttoapublicorprivateentitythatisnotpartoftheDepartmentandthat
isabletoreceiveandimmediatelyforwarddetaineeorprisonerreportsofsexualabuse
andsexualharassmenttoagencyofcials.Thisallowsthedetaineeorprisonertoremain
anonymous(28CFR115.132;28CFR115.151).
904.4.1MEMBERRESPONSIBILITIES
Departmentmembersshallacceptreportsfromdetainees,prisonersandthirdpartiesand
shallpromptlydocumentallreports(28CFR115.151).
AllmembersshallreportimmediatelytotheShiftSergeantanyknowledge,suspicionor
informationregarding:
(a)AnincidentofsexualabuseorsexualharassmentthatoccursintheTemporary
HoldingFacility.
(b)Retaliationagainstdetaineesorthememberwhoreportsanysuchincident.
(c)Anyneglectorviolationofresponsibilitiesonthepartofanydepartmentmemberthat
mayhavecontributedtoanincidentorretaliation(28CFR115.161).
Nomembershallrevealanyinformationrelatedtoasexualabusereporttoanyoneother
thantotheextentnecessarytomaketreatmentandinvestigationdecisions.
904.4.2SHIFTSERGEANTRESPONSIBILITIES
TheShiftSergeantshallreporttothedepartment'sdesignatedinvestigatorsallallegations
ofsexualabuse,harassment,retaliation,neglectorviolationsleadingtosexualabuse,
harassmentorretaliation.Thisincludesthird-partyandanonymousreports(28CFR
115.161).
Iftheallegedvictimisundertheageof18orconsideredavulnerableadult,theShift
Sergeantshallalsoreporttheallegationasrequiredundermandatoryreportinglawsand
departmentpolicy.
Uponreceivinganallegationthatadetaineeorprisonerwassexuallyabusedwhileconned
atanotherfacility,theShiftSergeantshallnotifytheheadofthefacilityortheappropriate
ofceoftheagencywheretheallegedabuseoccurred.Thenoticationshallbemadeas
soonaspossiblebutnolaterthan72hoursafterreceivingtheallegation.TheShiftSergeant
shalldocumentsuchnotication(28CFR115.163).
IfanallegeddetaineeorprisonervictimistransferredfromtheTemporaryHoldingFacility
toajail,prisonormedicalfacility,theDepartmentshall,aspermittedbylaw,informthe
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receivingfacilityoftheincidentandtheprisoner'spotentialneedformedicalorsocial
services,unlesstheprisonerrequestsotherwise(28CFR115.165).
904.5INVESTIGATIONS
TheDepartmentshallpromptly,thoroughlyandobjectivelyinvestigateallallegations,
includingthird-partyandanonymousreports,ofsexualabuseorsexualharassment.
Onlyinvestigatorswhohavereceiveddepartment-approvedspecialtrainingshallconduct
sexualabuseinvestigations(28CFR115.171).
904.5.1FIRSTRESPONDERS
Therstdeputytorespondtoareportofsexualabuseorsexualassaultshall(28CFR
115.164):
(a)Separatetheparties.
(b)Establishacrimescenetopreserveandprotectanyevidence.Identifyandsecure
witnessesuntilstepscanbetakentocollectanyevidence.
(c)Iftheabuseoccurredwithinatimeperiodthatstillallowsforthecollectionofphysical
evidence,requestthattheallegedvictimnottakeanyactionsthatcoulddestroy
physicalevidence,including,asappropriate,washing,brushingteeth,changing
clothes,urinating,defecating,smoking,drinkingoreating.
(d)Iftheabuseoccurredwithinatimeperiodthatstillallowsforthecollectionofphysical
evidence,ensurethattheallegedabuserdoesnottakeanyactionsthatcoulddestroy
physicalevidence,including,asappropriate,washing,brushingteeth,changing
clothes,urinating,defecating,smoking,drinkingoreating.
Iftherstresponderisnotadeputytherespondershallrequestthattheallegedvictim
nottakeanyactionsthatcoulddestroyphysicalevidenceandshouldthennotifyalaw
enforcementstaffmember(28CFR115.164).
904.5.2INVESTIGATORRESPONSIBILITIES
Investigatorsshall(28CFR115.171):
(a)Gatherandpreservedirectandcircumstantialevidence,includinganyavailable
physicalandbiologicalevidenceandanyavailableelectronicmonitoringdata.
(b)Interviewallegedvictims,suspectsandwitnesses.
(c)Reviewanypriorcomplaintsandreportsofsexualabuseinvolvingthesuspect.
(d)Conductcompelledinterviewsonlyafterconsultingwithprosecutorsastowhether
compelledinterviewsmaybeanobstacleforsubsequentcriminalprosecution.
(e)Assessthecredibilityoftheallegedvictim,suspectorwitnessonanindividualbasis
andnotbytheperson'sstatusasadetaineeoramemberoftheElDoradoCounty
Sheriff'sOfce.
(f)Documentinwrittenreportsadescriptionofphysical,testimonial,documentaryand
otherevidence,thereasoningbehindanycredibilityassessments,andinvestigative
factsandndings.
(g)ReferallegationsofconductthatmaybecriminaltotheDistrictAttorneyforpossible
prosecution,includinganytimethereisprobablecausetobelieveadetaineeor
prisonersexuallyabusedanotherdetaineeorprisonerintheTemporaryHolding
Facility(28CFR115.178).
(h)Cooperatewithoutsideinvestigatorsandremaininformedabouttheprogressofany
outsideinvestigation.
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904.5.3ADMINISTRATIVEINVESTIGATIONS
Administrativeinvestigationsshallincludeanefforttodeterminewhetherstaffactionsor
failurestoactcontributedtotheabuse.Thedepartureoftheallegedabuserorvictimfrom
theemploymentorcontrolofthisdepartmentshallnotbeusedasabasisforterminating
aninvestigation(28CFR115.171).
904.5.4SEXUALASSAULTANDSEXUALABUSEVICTIMS
Nodetaineeorprisonerwhoallegessexualabuseshallberequiredtosubmittoapolygraph
examinationorothertruth-tellingdeviceasaconditionforproceedingwiththeinvestigation
ofsuchanallegation(28CFR115.171(e)).
Detaineeorprisonervictimsofsexualabuseshallreceivetimely,unimpededaccessto
emergencymedicaltreatment.Treatmentservicesshallbeprovidedtothevictimwithout
nancialcostandregardlessofwhetherthevictimnamestheabuserorcooperateswith
anyinvestigationarisingoutoftheincident(28CFR115.182).
904.5.5CONCLUSIONSANDFINDINGS
AllcompletedinvestigationsshallbeforwardedtotheSheriff,oriftheallegationsmay
reasonablyinvolvetheSheriff,totheChiefAdministrativeOfcer.TheSherifforChief
AdministrativeOfcershallreviewtheinvestigationanddeterminewhetheranyallegations
ofsexualabuseorsexualharassmenthavebeensubstantiatedbyapreponderanceofthe
evidence(28CFR115.172).
Allpersonnelshallbesubjecttodisciplinarysanctionsuptoandincludingtermination
forviolatingthispolicy.Terminationshallbethepresumptivedisciplinarysanction
fordepartmentmemberswhohaveengagedinsexualabuse.Alldisciplineshallbe
commensuratewiththenatureandcircumstancesoftheactscommitted,themember's
disciplinaryhistoryandthesanctionsimposedforcomparableoffensesbyothermembers
withsimilarhistories(28CFR115.176).
Allterminationsforviolationsofthispolicy,orresignationsbymemberswhowouldhave
beenterminatedifnotfortheirresignation,shallbecriminallyinvestigatedunlesstheactivity
wasclearlynotcriminalandreportedtoanyrelevantlicensingbody(28CFR115.176).
Anycontractororvolunteerwhoengagesinsexualabuseshallbeprohibitedfromcontact
withdetaineesorprisonersandreportedtoanyrelevantlicensingbodies(28CFR
115.177).TheSheriffshalltakeappropriateremedialmeasuresandconsiderwhetherto
prohibitfurthercontactwithdetaineesorprisonersbyacontractororvolunteer.
904.6RETALIATIONPROHIBITED
Alldetainees,prisonersandmemberswhoreportsexualabuseorsexualharassmentor
whocooperatewithsexualabuseorsexualharassmentinvestigationsshallbeprotected
fromretaliation(28CFR115.167).Ifanyotherindividualwhocooperateswithan
investigationexpressesafearofretaliation,appropriatemeasuresshallbetakentoprotect
thatindividual.
TheShiftSergeantortheauthorizeddesigneeshallemploymultipleprotectionmeasures,
suchashousingchangesortransfersfordetaineeorprisonervictimsorabusers,removal
ofallegedabusersfromcontactwithvictims,andemotionalsupportservicesfordetainees,
prisonersormemberswhofearretaliationforreportingsexualabuseorsexualharassment
orforcooperatingwithinvestigations.
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TheShiftSergeantortheauthorizeddesigneeshallidentifyastaffmembertomonitorthe
conductandtreatmentofdetainees,prisonersormemberswhohavereportedsexualabuse
andofdetaineesorprisonerswhowerereportedtohavesufferedsexualabuse.Thestaff
membershallactpromptlytoremedyanysuchretaliation.Inthecaseofdetaineesor
prisoners,suchmonitoringshallalsoincludeperiodicstatuschecks.
904.7REVIEWSANDAUDITS
904.7.1INCIDENTREVIEWS
Anincidentreviewshallbeconductedattheconclusionofeverysexualabuseinvestigation,
unlesstheallegationhasbeendeterminedtobeunfounded.Thereviewshouldoccur
within30daysoftheconclusionoftheinvestigation.Thereviewteamshallinclude
upper-levelmanagementofcialsandseekinputfromlinesupervisorsandinvestigators
(28CFR115.186).
Thereviewshall(28CFR115.186):
(a)Considerwhethertheallegationorinvestigationindicatesaneedtochangepolicyor
practicetobetterprevent,detectorrespondtosexualabuse.
(b)Considerwhethertheincidentorallegationwasmotivatedbyrace;ethnicity;gender
identity;lesbian,gay,bisexual,transgenderorintersexidentication,statusor
perceivedstatus;gangafliation;orwasmotivatedorotherwisecausedbyother
groupdynamicsatthefacility.
(c)Examinetheareainthefacilitywheretheincidentallegedlyoccurredtoassess
whetherphysicalbarriersintheareamayenableabuse.
(d)Assesstheadequacyofstafnglevelsinthatareaduringdifferentshifts.
(e)Assesswhethermonitoringtechnologyshouldbedeployedoraugmentedto
supplementsupervisionbystaff.
Thereviewteamshallprepareareportofitsndings,includinganydeterminationsmade
pursuanttothissectionandanyrecommendationsforimprovement.Thereportshallbe
submittedtotheSheriffandthePREACoordinator.TheSheriffortheauthorizeddesignee
shallimplementtherecommendationsforimprovementorshalldocumentthereasonsfor
notdoingso(28CFR115.186).
904.7.2DATAREVIEWS
Thefacilityshallconductanannualreviewofcollectedandaggregatedincident-based
sexualabusedata.Thereviewshouldinclude,asneeded,datafromincident-based
documents,includingreports,investigationlesandsexualabuseincidentreviews(28
CFR115.187).
Thepurposeofthesereviewsistoassessandimprovetheeffectivenessofsexualabuse
prevention,detectionandresponsepolicies,practicesandtraining.Anannualreportshall
bepreparedthatincludes(28CFR115.188):
(a)Identicationofanypotentialproblemareas.
(b)Identicationofanycorrectiveactionstaken.
(c)Recommendationsforanyadditionalcorrectiveactions.
(d)Acomparisonofthecurrentyear'sdataandcorrectiveactionswiththosefromprior
years.
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(e)Anassessmentofthedepartment'sprogressinaddressingsexualabuse.
ThereportshallbeapprovedbytheSheriffandmadereadilyavailabletothepublicthrough
thedepartmentwebsiteor,ifitdoesnothaveone,throughothermeans.Materialmaybe
redactedfromthereportswhenpublicationwouldpresentaclearandspecicthreattothe
safetyandsecurityoftheT emporaryHoldingFacility.However,thenatureoftheredacted
materialshallbeindicated.
AllaggregatedsexualabusedatafromElDoradoCountySheriff'sOfcefacilitiesand
privatefacilitieswithwhichitcontractsshallbemadereadilyavailabletothepublicatleast
annuallythroughthedepartmentwebsiteor,ifitdoesnothaveone,throughothermeans.
Beforemakingaggregatedsexualabusedatapubliclyavailable,allpersonalidentiers
shallberemoved(28CFR115.189).
904.8RECORDS
TheDepartmentshallretainallwrittenreportsfromadministrativeandcriminal
investigationspursuanttothispolicyforaslongastheallegedabuserisheldoremployed
bytheDepartment,plusveyears(28CFR115.171).
Allotherdatacollectedpursuanttothispolicyshallbesecurelyretainedforatleast10years
afterthedateoftheinitialcollectionunlessfederal,stateorlocallawrequiresotherwise(28
CFR115.189).
904.9TRAINING
Allemployees,volunteersandcontractorswhomayhavecontactwithdetaineesor
prisonersshallreceivedepartment-approvedtrainingonthepreventionanddetectionof
sexualabuseandsexualharassmentwithinthisfacility.TheTrainingcoordinatorshallbe
responsiblefordevelopingandadministeringthistrainingasappropriate,coveringata
minimum(28CFR115.131):
•TheDepartment'szero-tolerancepolicyandtherightofdetaineesandprisonersto
befreefromsexualabuseandsexualharassment,andfromretaliationforreporting
sexualabuseorharassment.
•Thedynamicsofsexualabuseandharassmentinconnementsettings,including
whichdetaineesandprisonersaremostvulnerable.
•Therightofdetainees,prisonersandstaffmemberstobefreefromsexualabuseand
sexualharassment,andfromretaliationforreportingsexualabuseorharassment.
•Detectingandrespondingtosignsofthreatenedandactualabuse.
•Communicatingeffectivelyandprofessionallywithalldetaineesandprisoners.
•Compliancewithrelevantlawsrelatedtomandatoryreportingofsexualabuseto
outsideauthorities.
Investigatorsassignedtosexualabuseinvestigationsshallalsoreceivetrainingin
conductingsuchinvestigationsinconnementsettings.Trainingshouldinclude(28CFR
115.134):
•Techniquesforinterviewingsexualabusevictims.
•ProperuseofMirandaandGarritywarnings.
•Sexualabuseevidencecollectioninconnementsettings.
•Criteriaandevidencerequiredtosubstantiateacaseforadministrativeactionor
prosecutionreferral.
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TheTrainingcoordinatorshallmaintaindocumentationthatemployees,volunteers,
contractorsandinvestigatorshavecompletedrequiredtrainingandthattheyunderstand
thetraining.Thisunderstandingshallbedocumentedthroughindividualsignatureor
electronicverication.
Allcurrentemployeesandvolunteerswhomayhavecontactwithdetaineesorprisoners
shallbetrainedwithinoneyearoftheeffectivedateofthePREAstandards.Theagency
shallprovideannualrefresherinformationtoallsuchemployeesandvolunteerstoensure
thattheyunderstandthecurrentsexualabuseandsexualharassmentpoliciesand
procedures.
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Chapter10-Personnel
Policy
1000
ElDoradoCountySheriff'sOfce
PolicyManual
RecruitmentandSelection
1000.1PURPOSEANDSCOPE
TheemploymentpolicyoftheElDoradoCountySheriff'sOfceshallprovideequal
opportunitiesforapplicantsanditsemployeesregardlessofrace,sexualorientation,age,
pregnancy,religion,creed,color,nationalorigin,ancestry,physicalormentalhandicap,
maritalstatus,veteranstatus,orsex,andshallnotshowpartialityorgrantanyspecial
favorstoanyapplicant,employeeorgroupofemployees.Therulesgoverningemployment
practicesforthisdepartmentaremaintainedbytheElDoradoDepartmentofHuman
Resources.
1000.2APPLICANTQUALIFICATIONS
Candidatesforjobopeningswillbeselectedbasedonmerit,ability,competenceand
experience.
AllpeaceofcercandidatesmustmeettheminimumstandardsdescribedinCalifornia
GovernmentCode§1031inadditiontotheemploymentstandardsestablishedbythis
department.
1000.2.1VETERAN'SPREFERENCE
QualifyingveteransofthearmedforcesoftheUnitedStatesshallreceiveaveteran's
preferenceasapplicable.Preferencepointsshallbeaddedaftertheapplicanthasreceived
apassingscoreonanentranceexamandisqualiedforplacementontheemployment
list(GovernmentCode§18978).
1000.3STANDARDS
Employmentstandardsshallbeestablishedforeachjobclassicationandshallinclude
minimally,thespecialtraining,abilities,knowledgeandskillsrequiredtoperformtheduties
ofthejobinasatisfactorymanner.TheElDoradoDepartmentofHumanResources
maintainsstandardsforallpositions.
ThedilemmafacingtheDepartmentisoneofdevelopingajob-validandnon-discriminatory
setofpolicieswhichwillallowittolawfullyexcludepersonswhodonotmeettheElDoradoor
StateofCaliforniahiringstandards.TheCaliforniaCommissiononPeaceOfcerStandards
andTraining(POST)developedaJobDimensionslist,whichareusedasaprofessional
standardinbackgroundinvestigations.
Thefollowingstandardshavebeenadoptedforpublicsafetyapplicants:
1000.3.1OPERATIONOFAMOTORVEHICLE
(a)TheabilitytopossessavalidCaliforniadriver'slicense
(b)Theabilitytodrivesafely
(c)Theabilitytocontrolamotorvehicleathighspeeds
(d)Theabilitytooperateamotorvehicleinalltypesofweatherconditions
(e)Thefollowingshallbedisqualifying:
1.Receiptofthreeormoremovingviolations(oranysingleviolationofapotential
lifethreateningviolation,suchasrecklessdriving,speedcontest,suspectofa
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pursuit,etc.)withinthreeyearspriortoapplication.Movingviolationsforwhich
thereisafactualndingofinnocenceshallnotbeincluded.
2.Involvementasadriverintwoormorechargeable(atfault)collisionswithin
threeyearspriortodateofapplication.
3.Aconvictionfordrivingundertheinuenceofalcoholand/ordrugswithinthree
yearspriortoapplicationoranytwoconvictionsfordrivingundertheinuence
ofalcoholand/ordrugs.
1000.3.2INTEGRITY
(a)Refusingtoyieldtothetemptationofbribes,gratuities,payoffs,etc.
(b)Refusingtotolerateunethicalorillegalconductonthepartofotherlawenforcement
personnel
(c)Showingstrongmoralcharacterandintegrityindealingwiththepublic
(d)Beinghonestindealingwiththepublic
(e)Thefollowingshallbedisqualifying:
1.Anymaterialmisstatementoffactorsignicantadmissionduringtheapplication
orbackgroundprocessshallbedisqualifying,includinginconsistentstatements
madeduringtheinitialbackgroundinterview(PersonalHistoryStatement
orSupplementalQuestionnaire)orpolygraphexaminationordiscrepancies
betweenthisbackgroundinvestigationandotherinvestigationsconductedby
otherlawenforcementagencies.
2.Anyforgery,alteration,orintentionalomissionofmaterialfactsonanofcial
employmentapplicationdocumentorsustainedepisodesofacademiccheating.
1000.3.3CREDIBILITYASAWITNESSINACOURTOFLAW
(a)Theabilitytogivetestimonyinacourtoflawwithoutbeingsubjecttoimpeachment
duetohis/herhonestyorveracity(ortheiropposites)orduetopriorfelonyconviction.
(b)Thefollowingshallbedisqualifying:
1.ConvictionofanycriminaloffenseclassiedasamisdemeanorunderCalifornia
lawwithinthreeyearspriortoapplication
2.ConvictionfortwoormoremisdemeanoroffensesunderCalifornialawasan
adult
3.ConvictionofanyoffenseclassiedasamisdemeanorunderCalifornialaw
whileemployedasapeaceofcer(includingmilitarypoliceofcers)
4.Admission(s)ofhavingcommittedanyactamountingtoafelony(including
felony-misdemeanoroffenses)underCalifornialaw,asanadult,withinve
yearspriortoapplicationorwhileemployedasapeaceofcer(including
militarypoliceofcers)
5.Admission(s)ofadministrativeconvictionofanyactwhileemployedasapeace
ofcer(includingmilitarypoliceofcers)involvinglying,falsicationofanyofcial
reportordocument,ortheft
6.Admission(s)ofanyactofdomesticviolenceasdenedbylaw,committedas
anadult
7.Admission(s)ofanycriminalact,whethermisdemeanororfelony,committed
againstchildrenincludingbutnotlimitedto:molestingorannoyingchildren,
childabduction,childabuse,lewdandlasciviousactswithachild,orindecent
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exposure.Actsofconsensualunlawfulintercourseaccomplishedbetweentwo
minorsshallnotbeincluded,unlessmorethanfouryearsdifferenceinage
existedatthetimeoftheacts
8.Anyhistoryofactionsresultingincivillawsuitsagainsttheapplicantorhis/her
employermaybedisqualifying
1000.3.4DEPENDABILITY
(a)Havingarecordofsubmittingreportsontimeandnotmalingeringoncalls,etc.
(b)Arecordofbeingmotivatedtoperformwell
(c)Arecordofdependabilityandfollowthroughonassignments
(d)Ahistoryoftakingtheextraeffortrequiredforcompleteaccuracyinalldetailsofwork
(e)Awillingnesstoworkthehoursneededtocompleteajob
(f)Thefollowingshallbedisqualifying:
1.Missinganyscheduledappointmentduringtheprocesswithoutpriorpermission
2.Havingbeendisciplinedbyanyemployer(includingmilitary)asanadultfor
abuseofleave,grossinsubordination,derelictionofduty,orpersistentfailureto
followestablishedpoliciesandregulations
3.Havingbeeninvoluntarilydismissed(foranyreasonotherthanlay-off)fromtwo
ormoreemployersasanadult
4.Havingheldmorethansevenpaidpositionswithdifferentemployerswithinthe
pastfouryears,ormorethan15paidpositionswithdifferentemployersinthe
pasttenyears(excludingmilitary).Studentswhoattendschoolawayfromtheir
permanentlegalresidencemaybeexcusedfromthisrequirement
5.Havingundergonepersonalbankruptcymorethanonce,havingcurrent
nancialobligationsforwhichlegaljudgmentshavenotbeensatised,currently
havingwagesgarnished,oranyotherhistoryofnancialinstability
6.Resigningfromanypaidpositionwithoutnoticeshallbedisqualifying,except
wherethepresenceofahostileworkenvironmentisalleged.
7.Havinganyoutstandingwarrantofarrestattimeofapplication.
1000.3.5LEARNINGABILITY
(a)Theabilitytocomprehendandretaininformation
(b)Theabilitytorecallinformationpertainingtolaws,statutes,codes,etc.
(c)Theabilitytolearnandtoapplywhatislearned
(d)Theabilitytolearnandapplythematerial,tacticsandproceduresthatarerequiredof
alawenforcementofcer
(e)Thefollowingshallbedisqualifying:
1.Beingundercurrentacademicdismissalfromanycollegeoruniversitywhere
suchdismissalisstillineffectandwasinitiatedwithinthepasttwoyearsprior
tothedateofapplication
2.HavingbeenacademicallydismissedfromanyPOSTcertiedbasiclaw
enforcementacademywhereinnodemonstratedefforthasbeenmadeto
improveinthedecientareas,except:subsequentsuccessfulcompletionof
anotherPOSTbasiclawenforcementacademyshallrescindthisrequirement
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1000.3.6PERSONALSENSITIVITY
(a)Theabilitytoresolveproblemsinawaythatshowssensitivityforthefeelingsofothers.
(b)Empathy
(c)Discretion,notenforcingthelawblindly
(d)Effectivenessindealingwithpeoplewithoutarousingantagonism
(e)Theabilitytounderstandthemotivesofpeopleandhowtheywillreactandinteract
(f)Thefollowingshallbedisqualifying:
1.Havingbeendisciplinedbyanyemployer(includingthemilitaryand/orany
lawenforcementtrainingfacility)foractsconstitutingracial,ethnicorsexual
harassmentordiscrimination
2.Utteringanyepithetderogatoryofanotherperson'srace,religion,gender,
nationaloriginorsexualorientation
3.Havingbeendisciplinedbyanyemployerasanadultforghtingintheworkplace
1000.3.7JUDGMENTUNDERPRESSURE
(a)Theabilitytoapplycommonsenseduringpressuresituations
(b)Theabilitytomakesounddecisionsonthespot
(c)Theabilitytousegoodjudgmentindealingwithpotentiallyexplosivesituations
(d)Theabilitytomakeeffective,logicaldecisionsunderpressure
(e)Thefollowingshallbedisqualifying:
1.Admission(s)ofadministrativeconvictionorcriminalconvictionsforanyact
amountingtoassaultundercolorofauthorityoranyotherviolationoffederal
orstateCivilRightslaws
2.Anyadmission(s)ofadministrativeconvictionorcriminalconvictionforfailure
toproperlyreportwitnessedcriminalconductcommittedbyanotherlaw
enforcementofcer
1000.3.8ILLEGALUSEORPOSSESSIONOFDRUGS
(a)Thefollowingexamplesofillegaldruguseorpossessionwillbeconsideredautomatic
disqualiersforpublicsafetyapplicants,withnoexceptions:
1.Anyadultuseorpossessionofadrugclassiedasahallucinogenicwithinseven
yearspriortoapplicationforemployment
2.Anyadultuseorpossessionofmarijuanawithinoneyearpriortoapplicationfor
employment
3.Anyotherillegaladultuseorpossessionofadrugnotmentionedabove
(includingcocaine)withinthreeyearspriortoapplicationforemployment
4.Anyillegaladultuseorpossessionofadrugwhileemployedinany
lawenforcementcapacity,militarypolice,orasastudentenrolledin
college-accreditedcoursesrelatedtothecriminaljusticeeld
5.Anyadultmanufactureorcultivationofadrugorillegalsubstance
6.FailuretodivulgetotheDepartmentanyinformationaboutpersonalillegaluse
orpossessionofdrugs
7.Anydrugtestoftheapplicant,duringthecourseofthehiringprocess,where
illegaldrugsaredetected
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RecruitmentandSelection
(b)Thefollowingexamplesofillegaldruguseorpossessionwillbeconsidered
inrelationshiptotheoverallbackgroundofthatindividualandmayresultin
disqualication:
1.Anyillegaluseorpossessionofadrugasajuvenile
2.Anyillegaladultuseorpossessionofadrugthatdoesnotmeetthecriteriaof
theautomaticdisqualiersspeciedabove(e.g.,marijuanauselongerthanone
yearagoorcocaineuselongerthanthreeyearsago.)
3.Anyillegalorunauthorizeduseofprescriptionmedications
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Policy
1001
ElDoradoCountySheriff'sOfce
PolicyManual
SelectionPolicy
1001.1PURPOSEANDSCOPE
Thispolicyestablishesguidelinesgoverningtheselectionofpersonnelforspecialized
assignmentswithinspecicjobclassications.Thisappliestosworn,correctionaland
professionalstaffmembers.Sheriff'ssupervisoryandmanagementstaffmembers,whose
assignmentsmayatanytimebechangedbytheSheriff,areexcluded.
ItisthepolicyoftheSheriff'sOfcetoprovidecareerdevelopmentopportunitiestoits
employeesandensurethemostsuitablecandidatesareselectedforspecializedpositions.
1001.2POLICY
UponavacancybeingcreatedortheanticipationofavacancytheDivisionCommander
wherethepositionexistswillinitiatetherecruitmentprocess.Therecruitmentwillbe
initiatedthroughanInformationBulletin.TheInformationBulletinwillincludethefollowing:
Positiondescription,Minimumqualications,Testing/selectionprocess(ifany),Timelines
forconsideration.Shouldnocandidateexpressinterestintheassignment,theSheriffor
his/herdesigneewillselectanemployeefortheassignmentfromamongemployeeswithin
thespeciedjobclassicationpursuanttoPersonnelManagementResolution#22884,
Part10,Section1002.
Intheeventtheassignmentisforafulltimeposition(investigator,workprogramofcer,etc)
oroneforwhichskillpayisattached(FTO,JTO,K9,etc.),theselectionprocesswillinclude
thefollowingsteps:
1.TheDivisionCommander,orhis/herdesignee,willassembleapanelandscheduleall
candidatesforinterviews.
2.TheinterviewpanelwillbecomprisedofatleasttwoSheriff'sOfceemployees,andmay
includeamemberofthecommunity.
3.Candidatesshouldconsidertheinterviewaformalprocessandshouldbeproperly
prepared.
4.Oralboardmemberswillbegivenevaluationformsforratingeachcandidate's
performanceandsuitabilityfortheassignment.
5.Aftertheinterviewsareconcluded,theboard'snumericalrankingwillbeforwardedto
theSherifffornalselection,viathechainofcommand.
6.ThelistwillremainineffectforaperiodofsixmonthsfollowingthedatetheDivision
Commanderreceivesthepanel'snumericalranking.
NOTE:NothinginthisGeneralOrdershallpreventtheSherifffromexercisinghis/herrightto
reassignemployeesasdescribedinElDoradoCountyPersonnelManagementResolution
#22884,Part10,Section1002"Theappointingauthoritymayassignanemployeefromone
positiontoanotherpositioninthesameclasswithinthedepartment."NothinginthisGeneral
OrdershallpreventaDivisionCommander,withapprovaloftheSheriff,fromreassigning
personnel,whoareinalikeassignment,withinhis/herDivisionbasedontheneedsof
theDivisionand/orDepartment.AnexamplewouldbeaSexCrimesDetectivemovedto
PropertyCrimes.
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Policy
1002
ElDoradoCountySheriff'sOfce
PolicyManual
EvaluationofEmployees
1002.1PURPOSEANDSCOPE
Theobjectiveoftheevaluationsystemistorecordworkperformanceforboththe
Departmentandtheemployeegivingrecognitionforgoodworkandprovidingaguidefor
improvementwhereneeded.Theemployeeperformanceevaluationreportisagauge
inmeasuringperformanceandisusedformakingpersonneldecisionsrelatingtomerit
increase,promotion,reassignment,discipline,demotionandtermination.Thereportalso
providesaguideformutualworkplanningandreviewandanopportunitytoconvertgeneral
impressionsintoamoreobjectivehistoryofworkperformancebasedonjobstandards.
1002.2POLICY
Employeeperformanceevaluationswillbewrittenbasedonjobrelatedfactorsspecic
tothepositionoccupiedbytheemployeewithoutregardtosex,race,color,orcreed.
Eachevaluationwillcoveraspecicperiodandshouldbebasedonperformanceduring
thatperiod.Theemployee'simmediatesupervisorwillcompleteeachevaluation.Other
supervisorsdirectlyfamiliarwiththeemployee'sperformanceduringtheratingperiod
shouldbeconsultedbytheimmediatesupervisorfortheirinput.
AllswornandciviliansupervisorypersonnelshallbesenttoaPOSTapprovedsupervisory
coursethatincludestrainingonthecompletionofperformanceevaluationswithinoneyear
ofthesupervisoryappointment.
Eachsupervisorshoulddiscussthetasksoftheposition,standardsofperformance
expected,andtheevaluationratingcriteriawitheachemployeeatthebeginningofthe
ratingperiod.Whenanon-probationaryemployee'sjobperformancefallsbelowthe
establishedstandardsofthejob,thesupervisorshould,assoonaspractical,butat
least90dayspriortotheendoftheannualevaluationperiod,advisetheemployeein
writinginordertoprovideanopportunityfortheemployeetoimproveperformance.The
involvedemployeewillbeprovidedtheopportunitytoinitialanysuchwritingandrespond
inwritingwithin30days,ifdesired.Failuretomeetestablishedperformancestandardsis
justicationforanunsatisfactoryrating.Ratingfactorsthatarenotobservedareassumed
tobeperformedatastandardlevel.
1002.3FULLTIMEPROBATIONARYPERSONNEL
Civilianpersonnelareonprobationfor12monthsbeforebeingeligibleforcertication
aspermanentemployees.Anevaluationiscompletedmonthlyforallfull-timecivilian
personnelduringtheprobationaryperiod.
Swornpersonnelareonprobationfor18monthsbeforebeingeligibleforcerticationas
permanentemployees.Probationarydeputiesareevaluateddaily,weeklyandmonthly
duringtheprobationaryperiod.
1002.4FULL-TIMEPERMANENTSTATUSPERSONNEL
Permanentemployeesaresubjecttothreetypesofperformanceevaluations:
Regular-AnEmployeePerformanceEvaluationshallbecompletedonceeachyearby
theemployee'simmediatesupervisorontheanniversaryoftheemployee'sdateofhire
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EvaluationofEmployees
exceptforemployeeswhohavebeenpromotedinwhichcaseanEmployeePerformance
Evaluationshallbecompletedontheanniversaryoftheemployee'sdateoflastpromotion.
Transfer-Ifanemployeeistransferredfromoneassignmenttoanotherinthemiddle
ofanevaluationperiodandlessthansixmonthshavetranspiredsincethetransfer,then
anevaluationshallbecompletedbythecurrentsupervisorwithinputfromtheprevious
supervisor.
1002.4.1RATINGS
WhencompletingtheEmployeePerformanceEvaluation,theraterwillplaceacheckmark
inthecolumnthatbestdescribestheemployee'sperformance.Thedenitionofeachrating
categoryisasfollows:
ExceedsStandards-Theemployee'sworkperformanceisfrequentlyorconsistentlyabove
thelevelofasatisfactoryemployee.Anyfactorreceivingthisratingmusthavecomments
describingthereasonstheemployeeexceedsstandards.
MeetsStandards-Istheperformanceofafullycompetentemployee.Theemployee's
workperformanceconsistentlymeetsthestandardsrequiredoftheposition.
ImprovementNeeded-Theemployee'sworkperformanceisbelowtheminimum
standardsfortheposition.Effortisneededtoimproveperformance.Anyfactorreceiving
thisratingmusthavecommentsdescribingthereasonstheemployeeexceedsstandards.
AnImprovementNeededratingmustbethoroughlydiscussedwiththeemployee.
Unacceptable-Theemployee'sperformanceisinferiortothestandardsrequiredofthe
position.Itisveryinadequateorundsirableperformancethatcannotbetolerated.
Spaceforwrittencommentsisprovidedattheendoftheevaluationintheratercomments
section.Thissectionallowstheratertodocumenttheemployee'sstrengths,weaknesses,
andsuggestionsforimprovement..
1002.5EVALUATIONINTERVIEW
Whenthesupervisorhascompletedthepreliminaryevaluation,arrangementsshall
bemadeforaprivatediscussionoftheevaluationwiththeemployee.Thesupervisor
shoulddiscusstheresultsofthejustcompletedratingperiodandclarifyanyquestions
theemployeemayhave.Iftheemployeehasvalidandreasonableprotestsofanyof
theratings,thesupervisormaymakeappropriatechangestotheevaluation.Areas
needingimprovementandgoalsforreachingtheexpectedlevelofperformanceshould
beidentiedanddiscussed.Thesupervisorshouldalsoproviderelevantcounseling
regardingadvancement,specialtypositionsandtrainingopportunities.Thesupervisor
andemployeewillsignanddatetheevaluation.Permanentemployeesmayalsowrite
commentsintheEmployeeCommentssectionoftheperformanceevaluationreport.
1002.6EVALUATIONREVIEW
Afterthesupervisornishesthediscussionwiththeemployee,thesignedperformance
evaluationisforwardedtotherater'ssupervisor(DivisionCommander).TheDivision
Commandershallreviewtheevaluationforfairness,impartiality,uniformity,and
consistency.TheDivisionCommandershallevaluatethesupervisoronthequalityof
ratingsgiven.
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EvaluationofEmployees
1002.7EVALUATIONDISTRIBUTION
Theoriginalperformanceevaluationshallbemaintainedintheemployee'spersonnelle
forthetenureoftheemployee'semployment.Acopywillbegiventotheemployeeanda
copywillbeforwardedtoCountyDepartmentofHumanResources.
EvaluationofEmployees-438
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Policy
1003
ElDoradoCountySheriff'sOfce
PolicyManual
PEERSUPPORT
1003.1PURPOSE
TheElDoradoCountySheriff'sOfce'smostvaluableresourceisitsemployees.ThePeer
SupportProgramisavoluntaryandcondentialprogram.ThepurposeofthePeerSupport
Programistoassistpersonnelwithstresscreatedintheirpersonaland/orprofessionallives,
sotheycancontinuetobeproductivemembersofthisagency.
1003.2POLICY
ItisthepolicyoftheElDoradoCountySheriff'sOfcetoprovidedepartmentpersonnelwith
aninformalnetworkofresourcesandtoprovideasourceofinterventionforpersonaland/or
professionalissues.
1003.3DEFINITIONS
CriticalIncident/TraumaticEvent:Directlyexperiencingorwitnessingactualor
threateneddeathorseriousinjuryorexperiencingathreattoone'sownphysicalorthe
integrityofsomeoneelse.Anyeventthatmaytemporarilyoverwhelmanindividual'susual
methodsofcopingorproduceunusualstrongreactions.
CriticalIncidentStressDebrieng:DeemedappropriatebytheSherifforhisdesignee,
designedtomitigatethephysicalimpactofatraumaticevent,preventthesubsequent
developmentofposttraumaticstressdisorder,andserveasanearlyidentication
mechanismforindividualswhomayrequireprofessionalmentalhealthfollow-up.
Debriengsareastructuredgroupmeetingofdiscussionduringwhichpersonnelaregiven
anopportunitytodiscusstheirthoughtandreactionsconcerningatraumaticeventina
controlledenvironmentunderthedirectionofamentalhealthprofessional,peersupport
personnelandChaplaincy.
PeerAssistance:Aprocessbywhichtrainedpersonnelprovideemotionalsupportand
referralsforacolleagueduringcrisisorwhentheyareunderstress.Generally,peer
assistanceissoughtbytheemployeeinneedorsuggestedbytheemployee'speer(s)
orsupervisor.Peerassistanceorsupportisanecessaryadjuncttoprofessionalmental
healthguidanceandleadershipintraumasupportservices.Peerassistanceisnota
replacementforthedepartment'sEmployeeAssistanceProgram(EAP).
1003.4PROGRAMPARTICIPATION
Thepeersupportteamshallconsistofthefollowingpositions:
•ProgramAdvisor:Sheriff'sLieutenantorDesignee
•ProgramCoordinator:Sheriff'sSergeant
•MentalHealthProfessional,Psychologist,and/orCounselorGroupNetwork
•Sheriff'sChaplain(s)
•SelectedPeerSupportPersonnel
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PEERSUPPORT
1003.5MEMBERSELECTION
EmployeeswillingtovolunteertheirtimetothePeerSupportProgramandbecomeaPeer
SupportteammembershallsubmitaletterormemorandumofinteresttotheOfceofthe
Sheriff.Forselectiontoparticipateintheprogram,employeesshallmeetthefollowing
criteria:
(a)Agreetoparticipateintheprogram.
(b)Havenoworkrestrictionsduetopsychologicalstress.
(c)Arenotthesubjectsofaseriousinvestigationorsufferingseriouspersonalissues.
(d)Haveearnedprocientperformanceevaluationsfromsupervisors.
FormalselectionsshallbemadebytheProgramAdvisorandProgramCoordinator,with
theapprovaloftheSheriff.
1003.6TRAINING
(a)Newteammembersshallattenda24hourP .O.S.T .approvedPeerSupporttraining
course.
(b)PeerSupportpersonnelshallparticipateinperiodictrainingsessionsscheduledand
developedbytheProgramAdvisor.
1003.7DUTIES
PeerSupportpersonnelmayperformthefollowingfunctions:
(a)Respondimmediatelywhencalleduponforcriticalincidents.Calloutsmaybemade
byanyDivisionCommander,WatchCommander,ProgramAdvisor,orProgram
Coordinator.
(b)CalloutsmaybemadewheneveranyDivisionCommander,WatchCommander,
DivisionManager,ProgramAdvisororProgramCoordinatorfeelsPeerassistanceis
neededforoneormoreoftheirmembers.ThePeerSupportAdvisororifunavailable
theirdesignee,shallbecontactedforeachcalloutorincident.Noticationwillbe
madebythePeerAdvisortoMHN,PeerSupportTeamMembersandtheDepartment
ChaplaincytorespondtoacriticalincidentorconductaCriticalIncidentStress
Debrieng.
(c)Contactaffectedpersonneltoassesstheirneedsandprovidenecessaryassistance.
(d)Provideemotionalsupporttoinvolvedpersonnelwhomaybeexperiencingdifcult
reactionsasaresultofacriticalincidentorapersonalincidentorevent.
(e)Provideinformationtotheemployeeortheirfamilyregardingpossiblereactionsthey
mayexperienceasaresultofinvolvementinacriticalincident.
(f)Ifnecessary,suggestresourcesandrefertheemployeeorfamilymemberstoa
resource(s)outsideoftheSheriff'sOfce.
(g)Contacttheemployeethedayaftertheincident,orasnecessarytoassessadditional
needs.
1003.8CONFIDENTIALITY
ThemostimportantaspectofthePeerSupportProgramisthepromotionoftrust,anonymity
andcondentiality.Withthisinmind,itistheintentofthePeerSupportProgramtokeepall
communicationsbetweenPeerSupportpersonnelandemployeesinvolvedcondential.
PEERSUPPORT-440
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PEERSUPPORT
UnlessthePeerSupportteammemberisdirectlyinvolvedin,orisadirectwitnesstoan
incidentthatissubjectofadisciplinaryinvestigation,noinformationdevelopedinaPeer
Supportsessioncanorwillbeusedinanypossibledisciplinaryproceedings.
Thefollowingareexceptionstocondentialityare:
(a)ThePeerSupportteammemberbelievesthattheemployeeisadangertoselfor
others.
(b)TheinformationprovidedtothePeerSupportteammemberconstitutesacriminal
offense.
IfanyoftheaboveconditionsexistthePeerSupportteammembershallreportit
immediatelytotheemployee'sWatchCommanderorDivisionManagerforimmediate
actionorattention.
1003.9WITHDRAWALFROMPROGRAM
Peersupportpersonnelmayrequestwithdrawaloftemporarysuspensionfromthe
programifseriouspersonaland/orprofessionalproblemsarisewhichpreventcontinued
participation.TheemployeeshallwriteamemorandumtotheProgramAdvisorrequesting
suchwithdrawalfromtheprogram.
PEERSUPPORT-441
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Policy
1006
ElDoradoCountySheriff'sOfce
PolicyManual
GrievanceProcedure
1006.1PURPOSEANDSCOPE
Itisthepolicyofthisdepartmentthatallgrievancesbehandledquicklyandfairlywithout
discriminationagainstemployeeswholeagrievancewhetherornotthereisabasisfor
thegrievance.OurDepartment'sphilosophyistopromoteafreeverbalcommunication
betweenemployeesandsupervisors.
1006.1.1GRIEVANCEDEFINED
Agrievanceisanydifferenceofopinionconcerningtermsorconditionsofemploymentor
thedisputeinvolvingtheinterpretationorapplicationofanyofthefollowingdocumentsby
theperson(s)affected:
•Theemployeebargainingagreement(MemorandumofUnderstanding)
•ThisPolicyManual
•Countyrules&regulationscoveringpersonnelpracticesorworkingconditions
Grievancesmaybebroughtbyanindividualaffectedemployeeorbyagrouprepresentative.
Specicallyoutsidethecategoryofgrievancearecomplaintsrelatedtoallegedactsof
sexual,racial,ethnicorotherformsofunlawfulharassment,aswellascomplaintsrelated
toallegationsofdiscriminationonthebasisofsex,race,religion,ethnicbackgroundand
otherlawfullyprotectedstatusoractivityaresubjecttothecomplaintoptionssetforthin
PolicyManual
§329,andpersonnelcomplaintsconsistingofanyallegationofmisconduct
orimproperjobperformanceagainstanydepartmentemployeethat,iftrue,wouldconstitute
aviolationofdepartmentpolicy,federal,stateorlocallawsetforthinPolicyManual§1020.
1006.2PROCEDURE
Ifanemployeefeelsthatheorshehasagrievanceasdenedabove,thenthat
employeeshallobservetheprocedureasoutlinedintheirbargainingunitMemorandumof
Understanding.
1006.3EMPLOYEEREPRESENTATION
Employeesareentitledtohaverepresentationduringthegrievanceprocess.The
representativemaybeselectedbytheemployeefromtheappropriateemployeebargaining
group.
1006.4GRIEVANCERECORDS
Attheconclusionofthegrievanceprocess,alldocumentspertainingtotheprocessshallbe
forwardedtoAdministrativeServicesforinclusionintoasecureleforallwrittengrievances.
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Policy
1010
ElDoradoCountySheriff'sOfce
PolicyManual
ReportingofEmployeeConvictions
1010.1PURPOSEANDSCOPE
Convictionsofcertainoffensesmayrestrictorprohibitanemployee'sabilitytoproperly
performofcialduties.Therefore,allemployeesshallberequiredtopromptlynotifythe
Sheriff'sOfceofanypastandcurrentcriminalconvictions.
TheSupportServicesDivisionshallsubmitinatimelymanneranoticetotheCommission
onPeaceOfcerStandardsandTraining(POST)ofanyappointment,termination,
reinstatement,namechangeorstatuschangeregardinganypeaceofcer,reservepeace
ofcer,publicsafetydispatcherandrecordssupervisoremployedbythisdepartment(11
CCR§1003).
TheSupportServicesDivisionshallsubmitinatimelymanneranoticetoPOSTofafelony
convictionorGovernmentCode§1029reasonthatdisqualiesanycurrentpeaceofcer
employedbythisdepartmentoranyformerpeaceofcerifthisdepartmentwasresponsible
fortheinvestigation(11CCR§1003).
1010.2DOMESTICVIOLENCECONVICTIONSANDRESTRAINING
ORDERS
Californiaandfederallawprohibitindividualsconvictedofcertainoffensesandindividuals
subjecttocertaincourtordersfromlawfullypossessingarearm.Suchconvictionsand
courtordersofteninvolveallegationsoftheuseorattempteduseofforceorthreatened
useofaweapononanyindividualinadomesticrelationship(e.g.,spouse,cohabitant,
parent,child)(18USC§922;PenalCode§29805).
Allmembersareresponsibleforensuringthattheyhavenotbeendisqualiedfrom
possessingarearmbyanysuchconvictionorcourtorderandshallpromptlyreportany
suchconvictionorcourtordertoasupervisor,asprovidedinthispolicy.
1010.3OTHERCRIMINALCONVICTIONS
GovernmentCode§1029prohibitsanypersonconvictedofafelonyfrombeingapeace
ofcerintheStateofCalifornia.Thisprohibitionappliesregardlessofwhethertheguiltwas
establishedbywayofaverdict,guiltyornolocontendreplea.
ConvictionsofcertainviolationsoftheVehicleCode
andotherprovisionsoflawmayalso
placerestrictionsonanemployee'sabilitytofullyperformthedutiesofthejob.
Moreover,whilelegalrestrictionsmayormaynotbeimposedbystatuteorbythecourts
uponconvictionofanycriminaloffense,criminalconductbymembersofthisdepartment
maybeinherentlyinconictwithlawenforcementdutiesandthepublictrust.
1010.4REPORTINGPROCEDURE
Allmembersofthisdepartmentandallretireddeputieswithanidenticationcardissuedby
theDepartmentshallpromptlynotifytheirimmediatesupervisor(ortheSheriffinthecaseof
retireddeputies)inwritingofanypastorcurrentcriminalarrestorconvictionregardlessof
whetherornotthematteriscurrentlyonappealandregardlessofthepenaltyorsentence,
ifany.
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ReportingofEmployeeConvictions
AllmembersandallretireddeputieswithanidenticationcardissuedbytheDepartment
shallfurtherpromptlynotifytheirimmediatesupervisor(ortheSheriffinthecaseofretired
deputies)inwritingifthememberorretireebecomesthesubjectofadomesticviolence
restrainingorderorsimilarcourtorder.
Anymemberwhosecriminalconvictionundulyrestrictsorprohibitsthatmemberfromfully
andproperlyperforminghis/herdutiesmaybedisciplinedincluding,butnotlimitedto,being
placedonadministrativeleave,reassignmentand/ortermination.Anyefforttoremovesuch
disqualicationorrestrictionshallremainentirelytheresponsibilityofthememberonhis/her
owntimeandexpense.
Anymemberfailingtoprovidepromptwrittennoticepursuanttothispolicyshallbesubject
todiscipline.
1010.5PROCEDUREFORRELIEF
PursuanttoPenalCode§29855,apeaceofcermaypetitionthecourtforpermission
tocarryarearmfollowingaconvictionunderstatelaw.Federallaw,however,does
notprovideforanysuchsimilarjudicialreliefandthegrantingofastatecourtpetition
underPenalCode§29855willnotrelieveoneoftherestrictionsimposedbyfederallaw.
Therefore,reliefforanyemployeefallingundertherestrictionsimposedbyfederallaw
mayonlybeobtainedbyexpungementoftheconviction.Eachemployeeshallseekrelief
fromrearmrestrictionsontheirowntimeandthroughtheirownresources.
PursuanttoFamilyCode§6389(h),anindividualmaypetitionthecourtforanexemption
toanyrestrainingorder,whichwouldthereafterpermittheindividualtocarryarearmasa
partoftheiremployment.Relieffromanydomesticviolenceorotherrestrictionshallalso
bepursuedthroughtheemployee'sownresourcesandontheemployee'sowntime.
Pendingsatisfactoryproofofrelieffromanylegalrestrictionimposedonanemployee's
duties,theemployeemaybeplacedonadministrativeleave,reassignedordisciplined.The
Departmentmay,butisnotrequiredtoreturnanemployeetoanyassignment,reinstateany
employeeorreverseanypendingorimposeddisciplineuponpresentationofsatisfactory
proofofrelieffromanylegalrestrictionsetforthinthispolicy.
ReportingofEmployeeConvictions-444
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Policy
1012
ElDoradoCountySheriff'sOfce
PolicyManual
AlcoholandDrugUsePolicy
1012.1PURPOSEANDSCOPE
Theintentofthispolicyistodeterthemisuseorabuseoflegalorillegalsubstancesthat
createathreattothesafetyandhealthofanyemployeeormemberofthepublic.TheEl
DoradoCountySheriff'sOfcediscouragesalcoholanddrugabuseandstrivestoachieve
aworkforcefreefromtheinuenceofdrugsandalcohol.
1012.2GENERALGUIDELINES
Theconsumptionofillegaldrugsisstrictlyprohibitedandtheconsumptionofalcoholby
on-dutypersonnelisgenerallyprohibitedexceptasnecessaryandexpresslyauthorized
intheperformanceofanofcialspecialassignment.Personnelwhoareauthorizedto
consumealcoholaspartofaspecialassignmentshallnotdosototheextentofimpairing
on-dutyperformance.
Personnelwhohaveconsumedanamountofanalcoholicbeverageortakenany
medicationthatwouldtendtoadverselyaffecttheirmentalorphysicalabilitiesshallnot
reportforduty.PersonnelshallnotifytheShiftSergeantorappropriatesupervisorassoon
astheyareawarethattheywillnotbeabletoreporttowork.Ifpersonnelareunableto
makethenotication,everyeffortshouldbemadetohavearepresentativecontactthe
supervisorinatimelymanner.
1012.2.1PURCHASEORPOSSESSIONOFDRUGSORALCOHOLON-DUTY
Departmentemployeesshallnotpurchaseorpossessalcoholorothercontrolled
substancesonCountyproperty,atwork,orwhileon-dutyexceptintheperformanceofa
specialassignmentasdescribedinthispolicy.
Departmentemployeesshallnotillegallymanufactureanyalcoholordrugswhileon-duty,
onCountypropertyoratanyothertime.
1012.2.2USEOFPRESCRIBEDMEDICATIONS
Anyemployeewhoisrequiredtotakeanymedicationwithsideeffectswhichmightimpair
his/herabilitytofullyandsafelyperformallrequirementsofthepositionshallreporttheneed
forsuchmedicationtotheimmediatesupervisorpriortocommencinganyon-dutystatus.
Noemployeeshallbepermittedtoworkordriveadepartment-ownedordepartment-leased
vehiclewhiletakingsuchpotentiallyimpairingmedicationwithoutawrittenreleasefrom
his/herphysician.
Possessionofmedicalmarijuanaorbeingundertheinuenceofmarijuanaon-oroff-duty
isprohibitedandmayleadtodisciplinaryaction.
1012.3EMPLOYEEASSISTANCEPROGRAM
ThereisavoluntaryEmployeeAssistanceProgramavailabletoassistemployeeswhowish
toseekhelpforalcoholanddrugproblems.Thereisalsoavailableavarietyofinsurance
coveragewhichprovidetreatmentfordrugandalcoholabuse.Employeesmaycontactthe
DepartmentofHumanResources,theirinsuranceprovider,ortheEmployeeAssistance
Programforadditionalinformation.
AlcoholandDrugUsePolicy-445
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AlcoholandDrugUsePolicy
Personnelwhoexperiencedrugoralcoholproblemsareencouragedtoseekreferralfor
rehabilitationthroughtheEmployeeAssistanceProgramsortheirinsuranceprovider.Itis
theresponsibilityofeachemployeetoseekassistancebeforealcoholordrugproblems
leadtoperformanceproblems.
1012.3.1CONFIDENTIALITY
TheDepartmentrecognizesthecondentialityandprivacydueemployees,anddisclosure
ofanyinformationrelatingtochemicalabusetreatment,exceptonaneedtoknowbasis,
shallonlybewiththeexpresswrittenconsentoftheemployeeinvolvedorpursuanttolawful
process.
1012.4WORKRESTRICTIONS
Ifanypersonnelinformasupervisorthathe/shehasconsumedanyalcohol,drugor
medicationthatcouldinterferewiththesafeandefcientperformanceofhis/herduties,
theemployeemayberequiredtoobtainclearancefromhis/herphysicianbeforehe/she
continuestowork.
Ifasupervisorreasonablybelieves,baseduponobjectivefacts,thatanyperson'sability
toperformhis/herdutiessafelyandefcientlymaybeimpairedbytheconsumptionof
alcoholorotherdrugs,thesupervisormayaskthepersonwhetherhe/shehasconsumed
anyalcoholorotherdrugsand,ifsotheamountandtypeofalcoholorotherdrugconsumed
andthetimeofconsumption,andthenameofthemedicalprofessional(ifapplicable)who
prescribedthecontrolledsubstance.
Reasonablesuspicionmeansasuspicionbasedonobjectivefactsandreasonable
inferencedrawnfromthosefacts,thatanemployeeisundertheinuenceofadrugand/or
alcohol.Suchfactsmayincludecharacteristicsoftheemployee'sappearance,behavior,
mannerisms,speechorbodyodors.Examplesinclude,butarenotlimitedto:
(a)inabilitytoperformworkproperly;
(b)behaviorcreatingasafetyhazard;
(c)difcultieswalkingorstanding,problemswithdexterity,orotherphysicalactivity
impairments;
(d)impairedabilitytospeak(i.e.slurred,thickspeach);
(e)belligerentorviolentbehaviororwidemoodswings;
(f)excessiveunauthorizedabsenteeism;
(g)anyconductthatconstitutesasignicantchangefromtheindividual'susualbehavior,
orindicatesimpairmentofsoundjudgement;
(h)Arrestorconvictionfordrug-relatedoffenseortheidenticationofanemployeeas
thefocusofacriminalinvestigationintoillegaldrugpossesion,useortrafcking(the
termtrafckingshallalsomeandistribution.)
Theterm"undertheinuence"meanstheemployee'sabilitytoperformthefunctionsofthe
jobisimpairedorthattheemployee'sabilitytoperformhis/herjobsafelyisreduceddueto
consumptionoruseofdrugsoralcohol.
Ifthesupervisorreasonablybelieves,basedonobjectivefacts,thatapersonisimpaired
bytheconsumptionofalcoholorotherdrugs,thesupervisorshallpreventthepersonfrom
continuingworkandshalltransporthim/herorcausehim/hertobetransportedsafelyaway
fromtheDepartment.Thesupervisorwillthendocumenttheincidentinaccordancewith
PersonnelComplaintProcedurePolicyManual1020.
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1012.5REQUESTINGSCREENINGTESTS
TheDepartmentmayrequestanemployeetosubmittoascreeningtestiftheDepartment:
(a)Reasonablybelieves,baseduponobjectivefacts,thattheemployeeisunderthe
inuenceofalcoholordrugsthatareimpairinghis/herabilitytoperformdutiessafely
andefciently.
(b)Informstheemployeeofthespecicfactssupportingitsbeliefandpreparesawritten
recordofthosefacts,and:
1.Informstheemployeeinwritingwhetherthetestwillbeforalcoholordrugsor
both.
2.Informstheemployeethattheresultofthetestisnotadmissibleinanycriminal
proceedingagainsthim/her.
3.Informstheemployeethathe/shemayrefusethetestbutthatrefusalmayresult
indismissalorotherdisciplinaryaction.
1012.5.1SCREENINGTESTREFUSAL
Anemployeeissubjecttodisciplinaryactionifhe/she:
(a)Failsorrefusestosubmittoascreeningtestasrequested.
(b)Aftertakingascreeningtestthatindicatesthepresenceofacontrolledsubstance,
failstoprovideproof,within72hoursafterbeingrequestedbyhis/herappointing
authority,thathe/shetookthecontrolledsubstanceasdirected,pursuanttoacurrent
andlawfulprescriptionissuedinhis/hername.
1012.6CONFIDENTIALITY
TheDepartmentrecognizesthecondentialityandprivacydueemployees.Disclosureof
anyinformationrelatingtochemicalabusetreatment,exceptonaneed-to-knowbasis,shall
onlybewiththeexpresswrittenconsentoftheemployeeinvolvedorpursuanttolawful
process.Thewrittenresultsofanyscreeningtestmaybeprovidedtotheemployeebutwill
remaincondentialandseparatefromtheemployee'sotherpersonnelles.
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Policy
1014
ElDoradoCountySheriff'sOfce
PolicyManual
SickLeaveReporting
1014.1PURPOSEANDSCOPE
Employeesofthisdepartmentareprovidedwithasickleavebenetthatgivesthem
continuedcompensationduringtimesofabsenceduetopersonalorfamilyillness.The
numberofhoursavailableisdetailedintheemployee'srespectivepersonnelmanualor
applicablecollectivebargainingagreement.
Thispolicyisnotintendedtocoveralltypesofsickorotherleaves.Forexample,employees
maybeentitledtoadditionalpaidorunpaidleaveforcertainfamilyandmedicalreasonsas
providedforintheFamilyandMedicalLeaveAct(FMLA),theCaliforniaFamilyRightsAct
orfororganorbonemarrowdonorprocedures(29CFR825;GovernmentCode§12945.2;
LaborCode§1510).
1014.2EMPLOYEERESPONSIBILITIES
Sickleavemaybeusedforabsencescausedbyillness,injury,temporarydisability
(includingpregnancy/maternity),orformedical,dentalorvisionexamsormedical
treatmentoftheemployeeortheemployee'simmediatefamilywhenitisnotpossibleto
schedulesuchappointmentsduringnon-workinghours.
Sickleaveisnotconsideredvacation,andabuseofsickleavemayresultindisciplineand/or
denialofsick-leavebenets.Employeesonsickleaveshallnotengageinotheremployment
orself-employment,orparticipateinanysport,hobby,recreationalorotheractivitywhich
mayimpederecoveryfromtheinjuryorillness.
Uponreturntowork,employeesshallcompleteandsubmitaleaverequestdescribingthe
typeofleaveusedandthespecicamountoftimetaken.Employeesshallalsocomplete
anEDSOTimeCarddescribingthenatureofsickleaveusage(e.g.;family,personal)and
theamountoftimetaken.
1014.2.1NOTIFICATION
EmployeesareencouragedtonotifytheShiftSergeantorappropriatesupervisorassoon
astheyareawarethattheywillnotbeabletoreporttowork.Ataminimum,employees
shallmakesuchnoticationnolessthanonehourbeforethestartoftheirscheduledshift.
Ifanemployeeisunabletocontactthesupervisorinthecaseofanemergency,everyeffort
shouldbemadetohavearepresentativecontactthesupervisor.
Whenthenecessityforleaveisforeseeable,suchasanexpectedbirthorplannedmedical
treatment,theemployeeshall,wheneverpossible,providetheDepartmentwithnoless
than30-daysnoticeoftheintenttotakeleave.
1014.3EXTENDEDILLNESS
Employeesonextendedabsencesshall,ifpossible,contacttheirunitsupervisorat
three-dayintervalstoprovideanupdateontheirabsenceandexpecteddateofreturn.
Employeesabsentfromdutyduetopersonalillnessinexcessofthreeconsecutivedays
mayberequiredtofurnishastatementfromtheirhealthcareprovidersupportingtheuse
ofsickleaveand/ortheabilitytoreturntowork.
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SickLeaveReporting
Nothinginthissectionprecludesasupervisor,withcause,fromrequiringaphysician's
statementifthreeorfewersickdaysaretaken.
1014.4SUPERVISORRESPONSIBILITY
Supervisorsshouldmonitorsickleaveusageandregularlyreviewtheattendanceof
employeesundertheircommandtoensurethattheuseofsickleaveisconsistentwith
thispolicy.Supervisorsshouldaddresssick-leaveuseintheemployee'sperformance
evaluationwhenithasnegativelyaffectedtheemployee'sperformanceorabilityto
completeassignedduties,andwhenunusualamountsofsickleavebytheemployee
hashadanegativeimpactondepartmentoperations.Whenappropriate,supervisors
shouldcounselemployeesregardingtheexcessiveuseofsickleaveandshouldconsider
referringtheemployeetotheEmployeeAssistanceProgram.
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Policy
1016
ElDoradoCountySheriff'sOfce
PolicyManual
CommunicableDiseases
1016.1PURPOSEANDSCOPE
Thispolicyisintendedtoprovideguidelinesfordepartmentpersonneltoassistin
minimizingtheriskofcontractingand/orspreadingcommunicablediseasesandto
minimizetheincidenceofillnessandinjury.Thepolicywillofferdirectioninachievingthe
followinggoals:
(a)Tomanagetherisksassociatedwithbloodbornepathogens(BBP),aerosol
transmissiblediseases,andotherpotentiallyinfectioussubstances.
(b)Toassistdepartmentpersonnelinmakingdecisionsconcerningtheselection,use,
maintenance,limitations,storage,anddisposalofpersonalprotectiveequipment
(PPE).
(c)Toprotecttheprivacyrightsofalldepartmentpersonnelwhomaybeexposedtoor
contractacommunicablediseaseduringthecourseoftheirduties.
(d)Toprovideappropriatetreatmentandcounselingshouldanemployeebeexposedto
acommunicabledisease.
1016.2PROCEDURESFOREXPOSURETOBLOOD,BODILYFLUIDSOR
AEROSOLTRANSMISSIBLEDISEASES
Alldepartmentpersonnelwhoareexposedtoanotherperson'sblood,bodilyuidsoran
aerosoltransmissibledisease(e.g.,duringanaltercationorwhileattendingtoanyinjured
person)shallfollowtheseproceduresandguidelines.
Exposuretobloodorotherpotentiallyinfectiousmaterialsincludes,butisnotlimitedto,
thecontactofsuchsubstanceswiththeeye,mouth,othermucousmembranes,non-intact
skin,needlesticks,humanbites,cutsorabrasionsoranyexposurethatotherwisequalies
underHealthandSafetyCode§121060.1or8CCR§5193.
Exposuretoanaerosoltransmissiblediseaseisanyeventinwhichallofthefollowinghave
occurred(8CCR5199):
(a)Anemployeehasbeenexposedtoanindividualwhoisacaseorasuspectedcase
ofareportableaerosoltransmissibledisease,ortoaworkareaortoequipmentthat
isreasonablyexpectedtocontainaerosoltransmissiblepathogensassociatedwitha
reportableaerosoltransmissibledisease.
(b)Theexposureoccurredwithoutthebenetofapplicableexposurecontrolsrequired
bythispolicy.
(c)Itreasonablyappearsfromthecircumstancesoftheexposurethattransmissionof
diseaseissufcientlylikelytorequiremedicalevaluation.
1016.2.1EXPOSURECONTROLOFFICER
TheSheriffwillassignapersonastheDepartment'sExposureControlOfcer.TheECO
shallberesponsibleforthefollowing:
(a)TheoverallmanagementofthebloodbornepathogenExposureControlPlan(ECP).
(b)Establishingwrittenproceduresandatrainingprogramrelatedtoaerosol
transmissiblediseases,asrequiredby8CCR
§5199.
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(c)Workingwithmanagementtodevelopandadministeranyadditionalrelatedpolicies
andpracticesnecessarytosupporttheeffectiveimplementationofthisplan.
(d)Remainingcurrentonalllegalrequirementsconcerningbloodbornepathogensand
othercommunicablediseases,asrequiredby8CCR§5193.
(e)ActingasaliaisonduringOSHAinspections,conductingprogramauditstomaintain
anup-to-dateECPandensuringexposurereportformsareavailableandadequate
foremployeestoproperlyreportincidentsofexposure.
(f)Maintaininganup-to-datelistofsheriff'spersonnelrequiringtraining.Developing
andimplementingatrainingprogram,maintainingclassrostersandquizzes,and
periodicallyreviewingandupdatingthetrainingprogram.
(g)ReviewingandupdatingtheECPannually(onorbeforeJanuary1ofeachyear).
Departmentsupervisorsareresponsibleforexposurecontrolintheirrespectiveareas.They
shallworkdirectlywiththeECOandanyaffectedemployeestoensurethattheproper
exposurecontrolproceduresarefollowed.
1016.2.2UNIVERSALPRECAUTIONS
Allhumanbloodandbodyuidssuchassaliva,urine,semen,andvaginalsecretionsare
tobetreatedasiftheyareknowntobeinfectious.Whereitisnotpossibletodistinguish
betweenbodyuidtypes,allbodyuidsaretobeassumedpotentiallyinfectious.
1016.2.3PERSONALPROTECTIVEEQUIPMENT
Personalprotectiveequipmentisthelastlineofdefenseagainstcommunicabledisease.
Therefore,thefollowingequipmentisprovidedforallpersonneltoassistintheprotection
againstsuchexposures:
•ProtectiveHoodor"SpitSock".
•Notlessthantwopairdisposablelatexgloves.(Keepingaboxinthecar
recommended.)
•Safetyglassesorgoggles
•Rescuemaskwithaone-wayvalve
•Alcohol(orsimilarsubstance)toushskinatemergencysite.(Keepingseveral
alcoholhandwipesinthecarrecommend)
AProtectiveHoodor"SpitSock"isatemporaryprotectivehoodforuseonin-custody
subjectswhereariskofexposuretoinfectiousdiseaseispresent.Ifusedproperly,aSpit
Sockcanreducetheriskofthewearertransmittinguids(salivaandmucous)fromthe
facialarea,fromspitting,sneezingorcoughing.
AProtectiveHoodor"SpitSock"isatemporaryprotectivehoodforuseonsubjectsinyour
custodywhereariskofexposuretoinfectiousdiseaseispresent.Ifusedproperly,aSpit
Sockcanreducetheriskofthewearertransmittinguids(salivaandmucous)fromthe
facialarea,fromspitting,sneezingorcoughing.
Improperusemayresultinseriousinjuryordeathduetoasphyxiation,suffocationor
drowninginonesownuids.
CONDITIONSFORUSE:DoNOTuseaProtectiveHoodor"SpitSock"unless:
•Prisoner/Subjectisundercontrolandrestrained.
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•Prisoner/SubjectmustbeunderconstantvisualsupervisionandshouldNEVERbe
leftunattended.
•DONOTUSEonanyprisoner/subjectthatisvomiting,havingdifcultybreathing,or
isbleedingprofuselyfromtheareaaroundthemouthornose.
•Removeprisoner/subject'sjewelryandeyewearbeforeapplicationaspractical.
•Ifthereisdifcultyapplyingduetolargeheadsize,discontinueuse.
INSTRUCTIONSFORUSE:
(a)OpenandremoveProtectiveHood/SpitSockfrompackaging.
(b)PlacetheProtectiveHood/SpitSockovertheheadoftheprisoner/subjectextending
thehoodbelowthenoseandmoutharea.
(c)Theelasticbandshouldextendbelowtheprisoner/subject'smouthandjawresting
looselyaroundtheneckarea.
(d)TheProtectiveHood/SpitSockisdesignedtobeusedonasingleperson,andshould
neverbereused.Removewhenprisoner/subjectmustbeleftunattendedortheuse
oftheSpitSockisnolongerneededorpractical.
(e)AfteruseofaProtectiveHood/SpitSock,thedeputyshalldisposeofitasabiohazard
inanapprovedbiohazardwastecontaineratthehospital,jailfacility,orsheriff'sofce.
Thelistedprotectiveequipmentistobekeptineachsheriff'svehicle;inspectedatthestart
ofeachshiftandreplacedimmediatelyuponreturningtothestationifusedordamaged
duringtheshift,orasotherwiseneeded.
1016.2.4IMMUNIZATIONS
Alldepartmentpersonnelwho,inthelineofduty,maybeexposedtoorhavecontactwith
acommunicablediseaseshallbeofferedappropriatetreatmentimmunization.
1016.2.5WORKPRACTICES
Allpersonnelshallusetheappropriatebarrierprecautionstopreventskinandmucous
membraneexposurewhenevercontactwithbloodorbodyuidisanticipated.
Disposableglovesshallbewornonallmedicalemergencyresponses.Disposablegloves
shallbewornbeforemakingphysicalcontactwithanypatientand/orwhenhandlingitems
(e.g.,evidence,transportationvehicle)soiledwithbloodorotherbodyuids.Shouldone's
disposableglovesbecomecontaminatedwithbloodorotherbodyuids,theglovesshall
bedisposedofascontaminatedwaste.Careshouldbetakentoavoidtouchingotheritems
(e.g.,pens,books,andpersonalitemsingeneral)whilewearingthedisposableglovesina
potentiallycontaminatedenvironment.
Allproceduresinvolvingbloodorotherpotentiallyinfectiousmaterialsshallbedoneina
waytominimizesplashing,spraying,orotherwisegeneratingdropletsofthosematerials.
Eating,drinking,smoking,applyinglipbalm,andhandlingcontactlensesshallbeprohibited
inareaswhereapotentialforanexposureexists.
1016.3DISPOSALANDDECONTAMINATION
Thefollowingprocedureswillapplytothedisposalanddecontaminationafterresponding
toaneventthatinvolvedcontactwithaperson'sbloodorbodyuids:
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1016.3.1USEOFWASTECONTAINERS
Deputiesshalldisposeofbiohazardwiththeon-scenereresponsevehicle,oratthe
attendingclinic/hospitalwiththeirapproval,orinanappropriatelymarkedbiohazardwaste
containeratthestationimmediatelyuponarrival.
Thebiohazardwastecontainerlocatedatthestationshallbecollapsible,leakproof,redin
colororappropriatelylabeledwithabiohazardwarningandroutinelyemptied.
1016.3.2DECONTAMINATIONOFSKINANDMUCOUSMEMBRANES
Personnelshallwashtheirhandsimmediately(on-sceneifpossible),orassoonaspossible
followingtheremovalofpotentiallycontaminatedgloves.Antibacterialsoapandwarm
wateroranapproveddisinfectantshallbeusedtowashone'shands,payingparticular
attentiontothengernails.
Ifanemployee'sintactskincontactssomeoneelse'sbloodorbodilyuidsorother
potentiallyinfectiousmaterials,theemployeeshallimmediatelywashtheexposedpart
ofhis/herbodywithsoapandwarmwaterand/oranapproveddisinfectant,assoonas
possible.Iftheskinbecomesgrosslycontaminated,bodywashingshallbefollowed
byanapprovedhospitalstrengthdisinfectant.Iflargeareasoftheemployee'sskinare
contaminated,theemployeeshallshowerassoonaspossible,usingwarmwaterand
soapand/oranapproveddisinfectant.Medicaltreatmentshouldbeobtained.
Contaminatednon-intactskin(e.g.,injuredskin,openwound)shallbecleanedusingan
approveddisinfectantandthendressedorbandagedasrequired.Medicaltreatmentis
required.
Allhand,skin,andmucousmembranewashingthattakesplaceinthestationshallbedone
inthedesignatedcleaningordecontaminationarea.Cleaningshallnotbedoneinthe
kitchen,bathrooms,orotherlocationsnotdesignatedasthecleaningordecontamination
area.
1016.3.3SHARPSANDITEMSTHATCUTORPUNCTURE
Allpersonnelshallavoidusingorholdingsharps(needles)unlessneededtodosowhile
assistingaparamedic,orcollectingthemforevidence.Unlessrequiredforevidentiary
reasonsrelatedtoevidencepreservation,employeesarenottorecapsharps.Ifrecapping
isnecessary,aone-handedmethodshallbeemployedtoavoidangerprick.Disposal,
whenpracticable,shallbeintoapunctureproofbiohazardcontainer.
Allsharpsanditemsthatcutorpuncture(e.g.,brokenglass,razors,andknives)shallbe
treatedcautiouslytoavoidcutting,stabbing,orpuncturingone'sselforanyotherperson.
Inaddition,ifasharpobjectcontainsknownorsuspectedbloodorotherbodilyuids,that
itemistobetreatedasacontaminateditem.Iftheitemisnotevidence,touchingitwiththe
handsshallbeavoided.Rather,useadevicesuchastongs,orabroomandadustpanto
cleanupdebris.Ifthematerialmustbehandheld,protectiveglovesmustbeworn.
1016.3.4DISPOSABLEPROTECTIVEEQUIPMENT
Contaminateddisposablesupplies(gloves,dressings,CPRmask)shallbetransportedwith
thepatientorsuspectintheambulanceorsheriff'svehicle.Thewastematerialshallthen
bedisposedofinabiohazardwastecontaineratthehospitalorsheriff'sstation.Disposable
glovesaretobewornwhileplacingthewasteintothewastebiohazardcontainer,placing
theglovesinwiththewastewhenthrough.
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1016.3.5DECONTAMINATIONOFPERSONALPROTECTIVEEQUIPMENT
Afterusinganyreusablepersonalprotectiveequipment,itshallbewashedordisinfected
andstoredappropriately.Ifthepersonalprotectiveequipmentisnon-reusable(e.g.,
disposablegloves),itshallbediscardedinabiohazardwastecontainerasdescribedin
PolicyManual§1016.3.4.
Anypersonalprotectiveequipmentthatbecomespunctured,torn,orlosesitsintegrity,
shallberemovedassoonasfeasible.Theemployeeshallwashupandreplacethe
personalprotectiveequipmentifthejobhasnotbeenterminated.Ifthissituationresulted
inacontaminatednon-intactskinevent,PolicyManual§1016.3.2shallbeimplemented.
Contaminatedreusablepersonalprotectiveequipmentthatmustbetransportedpriorto
cleaningitshallbeplacedintoabiohazardwastebagandtransportedintheambulance,
paramedictruckorsheriff'svehicle.Glovesshallbewornwhilehandlingthebiohazard
wastebagandduringplacementintothebiohazardwastecontainer,andthenincludedin
withthewaste.
1016.3.6DECONTAMINATIONOFNON-DISPOSABLEEQUIPMENT
Contaminatednon-disposableequipment(e.g.,ashlight,gun,baton,clothing,portable
radio)shallbedecontaminatedassoonaspossible.Ifitistobetransported,itshallbe
donebyrstplacingitintoabiohazardwastebag.
Grosslycontaminatednon-disposableequipmentitemsshallbetransportedtoahospital,
restation,orsheriff'sstationforpropercleaninganddisinfecting.Poroussurfacessuch
asnylonbagsandstrapsshallbebrushedandscrubbedwithadetergentandhotwater,
launderedandallowedtodry.Non-poroussurfaces(e.g.,plasticormetal)shallbebrushed
andscrubbedwithdetergentandhotwater,sprayedwithableachsolution,rinsed,and
allowedtodry.Delicateequipment(e.g.,radios)shouldbebrushedandscrubbedvery
carefullyusingaminimalamountofatypeofgermicidethatisapprovedbyEnvironmental
ProtectionAgency(EPA).
Whilecleaningequipment,paycloseattentiontohandles,controls,portableradios,and
corners(tightspots).Equipmentcleaningshallnotbedoneinthekitchen,bathrooms,or
otherareasnotdesignatedasthecleaning/decontaminationarea.
ContaminatedequipmentshouldbecleanedusinganapprovedEPAgermicideora1:100
solutionofchlorinebleach(one-quarter-cupofbleachperonegallonofwater)whilewearing
disposableglovesandgoggles.Largeparticlesofcontaminantssuchas,vomit,feces,
bloodclots,etc.shouldrstberemoved(usingadisposabletowelorothermeanstoprevent
directcontact)andproperlydisposedof.
1016.3.7DECONTAMINATIONOFCLOTHING
Contaminatedclothingsuchasuniformsandundergarmentsshallberemovedassoonas
feasibleandrinsedincoldwatertopreventthesettingofbloodstains.Iftheclothingmay
bewashedinsoapandhotwater,dosoassoonaspossible.Iftheclothingmustbedry
cleaned,placeitintoabiohazardwastebagandgiveittotheExposureControlOfcer.The
ECOwillsecureadrycleanerthatiscapableofcleaningcontaminatedclothing,andinform
themofthepotentialcontamination.ThisdrycleaningwillbedoneattheDepartment's
expense.
Contaminatedleatherbootsshallbebrushedandscrubbedwithdetergentandhotwater.
Ifthecontaminantsoakedthroughtheboot,thebootshallbediscarded.
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1016.3.8DECONTAMINATIONOFVEHICLES
Contaminatedvehiclesandcomponentssuchastheseats,radios,anddoorsshallbe
washedwithsoapandwarmwateranddisinfectedwithanapprovedgermicideassoon
asfeasible.
1016.3.9DECONTAMINATIONOFSTATIONANDCLEANINGAREA
TheECOshalldesignatealocationatthestationthatwillserveastheareafor
cleaning/decontamination.Thisareaistobeusedtokeepequipmentcleanandsanitary
andfortheemployeestowashanypotentialcontaminationfromtheirbodies.Thisarea
istobethoroughlycleanedaftereachuseandtobemaintainedinacleanandsanitary
orderatalltimesbetweeneachuse.Theapplicationofcosmetics,smokingcigarettes,
consumingfoodanddrinkareprohibitedinthisdesignatedareaatalltimes.
1016.4POST-EXPOSUREREPORTINGANDFOLLOW-UP
REQUIREMENTS
Inactualorsuspectedexposureincidents,properdocumentationandfollow-upaction
mustoccurtolimitpotentialliabilitiesandtoensurethebestprotectionandcareforthe
employee(s).
1016.4.1EMPLOYEERESPONSIBILITYTOREPORTEXPOSURE
Toprovideappropriateandtimelytreatmentshouldexposureoccur,allemployeesshall
verballyreporttheexposuretotheirimmediatesupervisorandcompleteawrittenexposure
reportassoonaspossiblefollowingtheexposureorsuspectedexposure.Thatreport
shallbesubmittedtotheemployee'simmediatesupervisor.Additionally,employeesshould
documentintheexposurereportwhethertheywouldlikethepersonwhowasthesource
oftheexposuretobetestedforcommunicablediseases.
1016.4.2SUPERVISORREPORTINGREQUIREMENTS
Thesupervisoron-dutyshallinvestigateeveryexposurethatoccursassoonaspossible
followingtheincident,whilegatheringthefollowinginformation:
(a)Nameandsocialsecuritynumberoftheemployee(s)exposed.
(b)Dateandtimeofincident.
(c)Locationofincident.
(d)Whatpotentiallyinfectiousmaterialswereinvolved.
(e)Sourceofmaterialorperson.
(f)Currentlocationofmaterialorperson.
(g)Workbeingdoneduringexposure.
(h)Howtheincidentoccurredorwascaused.
(i)PPEinuseatthetimeoftheincident.
(j)Actionstakenpost-event(e.g.,clean-up,notications).
Thesupervisorshalladvisetheemployeeofthelawsandregulationsconcerningdisclosure
oftheidentityandinfectiousstatusofasource,andPolicy§1016.5,whichaddresses
sourcetesting.
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IftheECOisunavailabletoseektestingofthepersonwhowasthesourceoftheexposure,
itistheresponsibilityoftheexposedemployee'ssupervisortoensuretestingissought
(Policy§1016.5).
1016.4.3MEDICALCONSULTATION,EVALUATIONANDTREATMENT
Anyemployeewhowasexposedorwhosuspectshe/shewasexposedtoHIVortohepatitis
BorCshouldbeseenbyaphysicianorqualiedhealthcareproviderassoonaspossible.
Thedoctororqualiedhealthcareprovidershouldbeprovidedwiththesupervisor'sreport
andtheemployee'smedicalrecordsrelevanttothevisitandexamination.Thebloodofthe
exposedemployeeshallbetested.
ThehealthcareprofessionalwillprovidetheECOand/ortheCounty'sRiskManagerwith
awrittenopinion/evaluationoftheexposedemployee'smedicalcondition.Thisopinion
shouldonlycontainthefollowinginformation:
•Ifapost-exposuretreatmentisindicatedfortheemployee.
•Iftheemployeereceivedapost-exposuretreatment.
•Conrmationthattheemployeereceivedtheevaluationresults.
•Conrmationthattheemployeewasinformedofanymedicalconditionresultingfrom
theexposureincidentandwhetherfurthertreatmentorevaluationwillberequired.
•Whethercommunicablediseasetestingfromthesourceiswarranted,andifso,which
diseasesshouldthetestinginclude.
Allotherndingsordiagnosisshallremaincondentialandarenottobeincludedinthe
writtenreport.
1016.4.4COUNSELING
TheDepartmentshallprovidetheexposedemployee(andhis/herfamilyifnecessary)the
opportunityforcounselingandconsultation.
1016.4.5CONFIDENTIALITYOFREPORTS
Mostoftheinformationinvolvedinthisprocessmustremaincondential.TheECOshall
ensurethatallrecordsandreportsarekeptinthestrictestcondence.
TheECOshallberesponsibleformaintainingrecordscontainingtheemployee'streatment
statusandtheresultsofexaminations,medicaltestingandfollow-upprocedures.
TheRiskManagershallberesponsibleformaintainingthenameandsocialsecurity
numberoftheemployeeandcopiesofanyinformationprovidedtotheconsultinghealth
careprofessional.
Thisinformationiscondentialandshallnotbedisclosedtoanyonewithouttheemployee's
writtenconsent(exceptasrequiredbylaw).Testresultsfrompersonswhomayhavebeen
thesourceofanexposurearetobekeptcondentialaswell.
1016.5SOURCETESTING
Testingforcommunicablediseasesofapersonwhowasthesourceofanexposureshould
besoughtwhenitisdesiredbytheexposedemployeeorwhenitisotherwiseappropriate.
Therearevemethodstoobtainsuchtesting.ItistheresponsibilityoftheECOtoensure
thatthepropertestingandreportingoccur.Thesemethodsare:
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(a)Obtainingvoluntaryconsentfromanypersonwhomaybethesourceofanexposure
tocovertestingforanycommunicabledisease.
(b)Filingareportwiththecountyhealthofcerwhenanemployeeisexposedtothe
bodilyuidsofanarrestee.ThecountyhealthofcermaypursuetestingforHIVor
hepatitisBorC(PenalCode§7510etseq.).
(c)SeekingconsentfortestingorapplyingforacourtorderforHIV,hepatitisBand
hepatitisCtesting(HealthandSafetyCode§121060etseq.).
(d)Seekingacourtorderwhenthepersonwhomaybethesourceofanexposurewill
notconsenttotestingandtheexposuredoesnotfallunderthestatutoryschemesfor
testing.Thiscoverstestingforanycommunicablediseaseasdeemedappropriateby
ahealthcareprofessionalanddocumentedintherequestforthecourtorder.
(e)Undercertaincircumstances,acourtmayissueasearchwarrantforthepurposeof
HIVtestinganadultorjuvenilewhenanemployeeoftheElDoradoCountySheriff's
Ofcequaliesasacrimevictim(PenalCode§1524.1).
1016.5.1EXPOSUREFROMANON-ARRESTEE
Uponnoticationofanemployee'sexposuretoapersonwhowasnotarrested,theECO
shouldattempttodetermineifthepersonwhowasthesourceoftheexposurewillvoluntarily
consenttotesting.Ifconsentisindicated,thefollowingstepsshouldbetaken:
(a)Alicensedhealthcareprovidershouldnotifythepersontobetestedoftheexposure
andmakeagoodfaithefforttoobtainvoluntaryinformedconsentfromthepersonor
his/herauthorizedlegalrepresentativetoperformatestforHIV,hepatitisB,hepatitis
Candothercommunicablediseasesthehealthcareproviderdeemsappropriate.
(b)Thevoluntaryinformedconsentobtainedbythehealthcareprovidermustbein
writingandincludeconsentforthreespecimensofbloodfortesting.TheECOshould
documenttheconsentasasupplementtotheExposureControlReport.
(c)Theresultsofthetestsshouldbemadeavailabletothesourceandtheexposed
employee.
Ifconsentisnotobtained,theECOshouldpromptlyconsultwithCountyCounseland
considerrequestingthatacourtorderbesoughtforappropriatetesting.
1016.5.2EXPOSUREFROMANARRESTEE
Uponnoticationofanexposuretoanemployeebyapersonwhowasarrested,theECO
shouldtakethefollowingsteps:
(a)ComplywiththestatutoryschemeofHealthandSafetyCode§121060.Thisincludes
seekingconsentfromthepersonwhowasthesourceoftheexposureandseekinga
courtorderifconsentisnotgiven.
(b)TakereasonablestepstoimmediatelycontacttheCountyHealthOfcerandprovide
preliminaryinformationregardingthecircumstancesoftheexposureandthestatus
oftheinvolvedindividualstodeterminewhethertheCountyHealthOfcerwillorder
testing(PenalCode
§7510).
(c)Inallcases,complywiththereportingandtestingschemeofPenalCode§7510
etseq.ThisincludescompletingaStateDepartmentofHealthServicesFormCDPH
8479andsubmittingittotheCountyHealthOfcerwithacopyoftheExposureControl
Reportbytheendoftheemployee'sshift.Ifsubmissionbytheendoftheshiftisnot
practicable,itmustoccurassoonaspossiblebutnolaterthantwodaysafterthe
incident.Theexposedemployee'snameshouldnotappearonthisform.
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(d)RemainincontactwiththeCountyHealthOfcertodeterminewhethertestingof
thearresteewilloccurandwhetherthetestingsatisesthemedicalneedsofthe
employee.
(e)Theresultsofthetestsshouldbemadeavailabletothedonorandtheexposed
employee.
Sincethereispotentialforoverlapbetweenthetwostatutoryschemes,theECO
isresponsibleforcoordinatingthetestingwiththeCountyHealthOfcertoprevent
unnecessaryorduplicatetesting.
Intherareeventthattheexposedemployeeisnotcoveredbyeitherstatutoryscheme,the
ECOshouldseekconsentoracourtorderinthesamemannerasforanon-arrestee.
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Policy
1018
ElDoradoCountySheriff'sOfce
PolicyManual
SmokingPolicy
1018.1PURPOSEANDSCOPE
Thispolicyestablisheslimitationsontheuseoftobaccoproductsbyemployeesandothers
whileon-dutyorwhileinElDoradoCountySheriff'sOfcefacilitiesorvehicles.
1018.2POLICY
Smokingisnotpermittedinsidedepartmentfacilitiesoranydepartmentvehicle.Itshallalso
betheresponsibilityofallemployeestoensurethatnopersonsmokesinsidedepartment
facilitiesandvehicles.
Nopersonshallsmoketobaccoproductswithin20feetofamainentrance,exit,or
operablewindowofanypublicbuilding(includinganyDepartmentfacility),orbuildings
onthecampusesoftheUniversityofCalifornia,CaliforniaStateUniversityandCalifornia
communitycolleges,whetherpresentfortraining,enforcement,oranyotherpurpose
(GovernmentCode§7596etseq.).
Employeesinuniformarealsoprohibitedfromsmokingwhileinpublicview.
1018.3EMPLOYEEUSE
SmokingisprohibitedanytimeemployeesareinpublicviewrepresentingtheDepartment.
SmokingisnotpermittedinsideanyCountyfacility,ofceorvehicle(CaliforniaLaborCode
§6404.5).
Itshallbetheresponsibilityofeachemployeetoensurethatnopersonunderhis/her
supervisionsmokesinsideCountyfacilitiesandvehicles.
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1020
ElDoradoCountySheriff'sOfce
PolicyManual
PersonnelComplaintProcedure
1020.1PURPOSEANDSCOPE
Thepurposeofthisprocedureistoprovideguidelinesforthereporting,investigation
anddispositionofcomplaintsregardingtheconductofmembersandemployeesofthis
department.
1020.1.1PERSONNELCOMPLAINTSDEFINED
Personnelcomplaintsconsistofanyallegationofmisconductorimproperjobperformance
againstanydepartmentemployeethat,iftrue,wouldconstituteaviolationofdepartment
policy,federal,stateorlocallaw.
Inquiriesaboutemployeeconductwhich,eveniftrue,wouldnotqualifyasapersonnel
complaintmaybehandledinformallybyadepartmentsupervisorandshallnotbe
consideredcomplaints.
Thispolicyshallnotapplytoanyinterrogation,counseling,instruction,informalverbal
admonishmentorotherroutineorunplannedcontactofanemployeeinthenormalcourse
ofduty,byasupervisororanyotheremployee,norshallthispolicyapplytoaninvestigation
concernedsolelyanddirectlywithallegedcriminalactivities(Cal.Govt.Code3303(i)).
PersonnelComplaintsshallbeclassiedinoneofthefollowingcategories:
Informal-Amatterinwhichthecomplainingpartyissatisedthatappropriateactionhas
beentakenbyadepartmentsupervisorofrankgreaterthantheaccusedemployee.Informal
complaintsneednotbedocumentedonapersonnelcomplaintformandtheresponsible
supervisorshallhavethediscretiontohandlethecomplaintinanymannerconsistentwith
thispolicy.
Formal-Amatterinwhichthecomplainingpartyrequestsfurtherinvestigationorwhicha
departmentsupervisordeterminesthatfurtheractioniswarranted.Suchcomplaintsmay
beinvestigatedbyadepartmentsupervisorofrankgreaterthantheaccusedemployeeor
referredtotheProfessionalStandardsUnitdependingontheseriousnessandcomplexity
oftheinvestigation.
Incomplete-Amatterinwhichthecomplainingpartyeitherrefusestocooperateor
becomesunavailableafterdiligentfollow-upinvestigation.Atthediscretionoftheassigned
supervisorortheProfessionalStandardsUnit,suchmattersneednotbedocumentedas
personnelcomplaints,butmaybefurtherinvestigateddependingontheseriousnessof
thecomplaintandtheavailabilityofsufcientinformation.
1020.2AVAILABILITYANDACCEPTANCEOFCOMPLAINTS
1020.2.1AVAILABILITYOFCOMPLAINTFORMS
PersonnelcomplaintformswillbeavailableatthefrontcounterattheSheriff'sOfce.
1020.2.2SOURCEOFCOMPLAINTS
(a)Adepartmentemployeebecomingawareofallegedmisconductshallimmediately
notifyasupervisor.
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(b)Asupervisorreceivingacomplaintfromanysourceallegingmisconductofan
employeewhich,iftrue,couldresultindisciplinaryaction.
(c)Anonymouscomplaintsandthirdpartycomplaintsshouldbeacceptedand
investigatedtotheextentthatsufcientinformationisprovided.
1020.2.3ACCEPTANCEOFCOMPLAINTS
Acomplaintmaybeledinperson,inwriting,orbytelephoningtheDepartment.Although
notrequired,everyeffortshouldbemadetohavethecomplainantappearinperson.The
followingshouldbeconsideredbeforetakingacomplaint:
(a)Complaintsshallnotbepreparedunlesstheallegedmisconductorjobperformance
isofanaturewhich,iftrue,wouldnormallyresultindisciplinaryaction
(b)WhenanuninvolvedsupervisorortheShiftSergeantdeterminesthatthereporting
personissatisedthattheircomplaintrequirednothingmorethananexplanation
regardingtheproper/improperimplementationofdepartmentpolicyorprocedure,a
complaintneednotbetaken
(c)Whenthecomplainantisintoxicatedtothepointwherehis/hercredibilityappearsto
beunreliable,identifyinginformationshouldbeobtainedandthepersonshouldbe
providedwithaPersonnelComplaintform
(d)Dependingontheurgencyandseriousnessoftheallegationsinvolved,complaints
fromjuvenilesshouldgenerallybetakenonlywiththeirparentsorguardians
presentandaftertheparentsorguardianshavebeeninformedofthecircumstances
promptingthecomplaint
1020.2.4COMPLAINTDOCUMENTATION
Formalcomplaintsofallegedmisconductshallbedocumentedbyasupervisorona
personnelcomplaintform.Thesupervisorshallensurethatthenatureofthecomplaintis
denedasclearlyaspossible.
AsupervisormayelecttodocumentinformalcomplaintsasasupervisororShiftSergeant
logentry.
WhenaPersonnelComplaintformiscompletedinperson,thecomplainantshouldlegibly
writeadetailednarrativeofhis/hercomplaint.Ifcircumstancesindicatethatthisisnot
feasible,thecomplaintmaybedictatedtothereceivingsupervisor.Inanefforttoensure
accuracyinanycomplaint,itisrecommendedthatarecordedstatementbeobtainedfrom
thereportingparty.Arefusalbyapartytoberecordedshallnotalonebegroundstorefuse
toacceptacomplaint.Whetherhandwrittenordictated,thecomplainant'ssignatureshould
beobtainedattheconclusionofthestatement.Thecomplainantshouldbeprovidedwith
acopyofhis/herownoriginalcomplaintperPenalCode
§832.7.
1020.3SUPERVISORRESPONSIBILITY
Asupervisorwhobecomesawareofallegedmisconductshalltakereasonablestepsto
preventaggravationofthesituation.Moreover,supervisorsshallalsomaintaintheability
toengageintheinterrogationofanemployeeinthenormalcourseofduty,counseling,
instruction,orinformalverbaladmonishment,orotherroutineorunplannedcontact(Cal.
Govt.Code3303(i)).
Ingeneral,theprimaryresponsibilityfortheinvestigationofapersonnelcomplaintshall
restwiththeemployee'simmediatesupervisor.TheSherifforauthorizeddesigneemay,
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however,directthatanothersupervisorinvestigateit.Thesupervisorshallberesponsible
forthefollowing:
(a)Asupervisorreceivingaformalcomplaintinvolvingallegationsofapotentiallyserious
natureshallensurethattheShiftSergeant,CommandingOfcerandSheriffare
notiedassoonaspracticable.
(b)AsupervisorreceivingorinitiatinganyformalcomplaintshallensurethataPersonnel
Complaintformhasbeencompletedasfullyaspossible.Theoriginalcomplaintform
willthenbedirectedtotheCommandingOfceroftheaccusedemployee,viathe
chainofcommand,whowilltakeappropriateactionorforwardthecomplainttothe
ProfessionalStandardsUnitforfurtheraction.
1.Duringthepreliminaryinvestigationofanycomplaint,thesupervisorshould
makeeveryreasonableefforttoobtainnames,addressesandtelephone
numbersofadditionalwitnesses.
2.Onceimmediatemedicalattentionhasbeenprovided,photographsofalleged
injuriesaswellasaccessibleareasofnon-injuryshouldbetaken.
3.Incircumstanceswheretheintegrityoftheinvestigationcouldbejeopardized
byreducingthecomplainttowritingorwherethecondentialityofacomplainant
isatissue,asupervisorshallorallyreportthemattertotheemployee'sDivision
CommanderortheSheriffwhowillinitiateappropriateaction.
(c)Asupervisordealingwithanaccusedemployeeshallensurethattheproceduralrights
oftheemployeearefollowedpursuanttoGovernmentCode§3303,etseq.
(d)Whenthenatureofapersonnelcomplaintrelatestosexual,racial,ethnic,orother
formsofprohibitedharassmentordiscrimination,thesupervisorreceivingthe
complaintshallpromptlycontacttheDepartmentofHumanResourcesandtheSheriff
fordirectionregardingtheirroleininvestigationand/oraddressingthecomplaint.
1020.4ASSIGNMENTTOADMINISTRATIVELEAVE
Whenacomplaintofmisconductisofaseriousnatureorwhencircumstancespractically
dictatethatitwouldimposeanunreasonablerisktotheDepartment,theemployee,other
employeesorthepublic,asupervisormayassigntheaccusedemployeetoinactiveduty
pendingcompletionoftheinvestigationorthelingofadministrativecharges.
1020.4.1ADMINISTRATIVELEAVE
Anemployeeplacedonadministrativeleavemaybesubjecttothefollowingguidelines:
(a)Undersuchcircumstances,anemployeeplacedonadministrativeleaveshall
continuetoreceiveregularpayandbenetspendingtheimpositionofanydiscipline
(b)Anemployeeplacedonadministrativeleavemayberequiredbyasupervisorto
relinquishanybadge,departmentalidentication,assignedweapon(s)andanyother
departmentalequipment
(c)Anemployeeplacedonadministrativeleavemaybeorderedtorefrainfromtaking
anyactionasadepartmentalemployeeorinanofcialcapacity.Theemployeeshall
berequiredtocontinuetocomplywithallpoliciesandlawfulordersofasupervisor
(d)Anemployeeplacedonadministrativeleavemaybetemporarilyreassignedto
adifferentshift(generallynormalbusinesshours)duringthependencyofthe
investigationandtheemployeemayberequiredtoremainavailableforcontactatall
timesduringsuchshiftandreportasordered
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(e)Itshallbetheresponsibilityoftheassigningsupervisortopromptlynotifythe
employee'sDivisionCommanderandtheSheriff
(f)Atsuchtimeasanyemployeeplacedonadministrativeleaveisreturnedtofulland
regularduty,theemployeeshallbereturnedtotheirregularlyassignedshiftwithall
badges,identicationcardandotherequipmentreturned
1020.5ALLEGATIONSOFCRIMINALCONDUCT
Whereanemployeeofthisdepartmentisaccusedofpotentialcriminalconduct,aseparate
supervisororassigneddetectiveshallbeassignedtoinvestigatethecriminalallegations
apartfromanyadministrativeinvestigation.Anyseparateadministrativeinvestigationmay
parallelacriminalinvestigation.
TheSheriffshallbenotiedassoonaspracticalwhenanemployeeisformallyaccused
ofcriminalconduct.Intheeventofseriouscriminalallegations,theSheriffmayrequesta
criminalinvestigationbyanoutsidelawenforcementagency.
Anemployeeaccusedofcriminalconductshallbeprovidedwithallrightsandprivileges
affordedtoacivilianandtheemployeemaynotbeadministrativelyorderedtoprovideany
informationtoacriminaldetective.
Noinformationorevidenceadministrativelycoercedfromanemployeemaybeprovidedto
acriminaldetective.
Anylawenforcementagencyisauthorizedtoreleaseinformationconcerningthearrestor
detentionofapeaceofcer,whichhasnotledtoaconviction,however,nodisciplinary
action,otherthanpaidadministrativeleaveshallbetakenagainsttheaccusedemployee
basedsolelyonanarrestorcrimereport(LaborCode
§432.7(b)).Anindependent
administrativeinvestigationshallbeconductedbasedupontheallegationsinthereportin
accordancewithdepartmentpolicy.
1020.6ADMINISTRATIVEINVESTIGATIONOFCOMPLAINT
WhetherconductedbyasupervisororanassignedmemberoftheProfessionalStandards
Unit,thefollowingproceduresshallbefollowedwithregardtotheaccusedemployee(s):
(a)Interviewsofaccusedemployeesshallbeconductedduringreasonablehoursand,if
theemployeeisoff-duty,theemployeeshallbecompensated(GovernmentCode§
3303(a)).
(b)Nomorethantwointerviewersmayaskquestionsofanaccusedemployee
(GovernmentCode§3303(b)).
(c)Priortoanyinterview,anemployeeshallbeinformedofthenatureoftheinvestigation
(GovernmentCode§3303(c)).
(d)Allinterviewsshallbeforareasonableperiodandtheemployee'spersonalneeds
shallbeaccommodated(GovernmentCode§3303(d)).
(e)Noemployeeshallbesubjectedtooffensiveorthreateninglanguage,norshall
anypromises,rewardsorotherinducementsbeusedtoobtainanswers.Any
employeerefusingtoanswerquestionsdirectlyrelatedtotheinvestigationmay
beorderedtoanswerquestionsadministrativelyorbesubjecttodisciplinefor
insubordination.Nothingadministrativelyorderedmaybeprovidedtoacriminal
investigator(GovernmentCode
§3303(e)).
(f)Absentcircumstancespreventingit,theinterviewershouldrecordallinterviewsof
employeesandwitnesses.Theemployeemayalsorecordtheinterview.Ifthe
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employeehasbeenpreviouslyinterviewed,acopyofthatrecordedinterviewshall
beprovidedtotheemployeepriortoanysubsequentinterview(GovernmentCode
§3303(g)).
(g)Iftheallegationsinvolvepotentialcriminalconduct,theemployeeshallbeadvisedof
his/herConstitutionalrightspursuanttoLybarger.Thisadmonishmentshallbegiven
administrativelywhetherornottheemployeewasadvisedoftheserightsduringany
separatecriminalinvestigation.(GovernmentCode§3303(h)).
(h)Allemployeessubjectedtointerviewsthatcouldresultinpunitiveactionshallhave
therighttohaveanuninvolvedrepresentativepresentduringtheinterview.However,
inordertomaintaintheintegrityofeachindividualemployee'sstatement,involved
employeesshallnotconsultormeetwitharepresentativeorattorneycollectivelyor
ingroupspriortobeinginterviewed(GovernmentCode§3303(i)).
(i)Allemployeesshallprovidecompleteandtruthfulresponsestoquestionsposed
duringinterviews.
(j)Noemployeemaybecompelledtosubmittoapolygraphexamination,norshallany
refusaltosubmittosuchexaminationbementionedinanyinvestigation(Government
Code§3307).
1020.6.1ADMINISTRATIVESEARCHES
Anemployeeofthisdepartmentmaybeadministrativelyorderedtosubmittoablood,
breath,orurinetestforalcoholanddrugsunderanyofthefollowingcircumstances:
•Whentheemployee,whetheronoroff-duty,isinvolvedinashootingorpolicerelated
death.
•Whentheemployeeisinvolvedinaninjuryorfatalaccidentwhileonduty.
•Whentheemployeeisinvolvedinaninjuryorfatalaccidentwhileoperatingany
Countyownedvehiclewhetheronoroff-duty.
•Whentheemployeeisfoundtobeexhibitingobjectivesymptomsofintoxicationor
druginuencewhileonduty.
Theuseofcompelledtestingresultsshallberestrictedtotheadministrativeinvestigation.
Anyemployeemaybecompelledtodisclosepersonalnancialinformationpursuantto
properlegalprocess;ifsuchinformationtendstoindicateaconictofinterestwithofcial
duties,or,iftheemployeeisassignedtoorbeingconsideredforaspecialassignmentwith
apotentialforbribes(GovernmentCode
§3308).
Employeesshallhavenoexpectationofprivacywhenusingtelephones,computers,radios
orothercommunicationsprovidedbytheDepartment.
Assignedlockersandstoragespacesmayonlybeadministrativelysearchedinthe
employee'spresence,withtheemployee'sconsent,withavalidsearchwarrantor
wheretheemployeehasbeengivenreasonablenoticethatthesearchwilltakeplace
(GovernmentCode
§3309).
Allotherdepartmentallyassignedareas(e.g.,desks,ofcespace,assignedvehicles)may
beadministrativelysearchedbyasupervisor,inthepresenceofanuninvolvedwitness,
fornon-investigativepurposes.(e.g.,obtaininganeededreportorradio).Aninvestigative
searchofsuchareasshallonlybeconducteduponareasonablesuspicionthatofcial
misconductisinvolved.
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1020.6.2ADMINISTRATIVEINVESTIGATIONFORMAT
Investigationsofpersonnelcomplaintsshallbedetailed,completeandessentiallyfollow
thisformat:
Introduction-Includetheidentityoftheemployee(s),theidentityoftheassigned
investigator(s),theinitialdateandsourceofthecomplaint.
Synopsis-Provideaverybriefsummaryofthefactsgivingrisetotheinvestigation.
SummaryOfAllegations-Listtheallegationsseparately(includingapplicablepolicy
sections)withaverybriefsummaryoftheevidencerelevanttoeachallegation.Aseparate
recommendedndingshouldbeprovidedforeachallegation.
EvidenceAsToEachAllegation-Eachallegationshouldbesetforthwiththedetailsof
theevidenceapplicabletoeachallegationprovided,includingcomprehensivesummaries
ofemployeeandwitnessstatements.Otherevidencerelatedtoeachallegationshouldalso
bedetailedinthissection.
Conclusion-Arecommendationregardingfurtheractionordispositionshouldbeprovided.
Exhibits-Aseparatelistofexhibits(recordings,photos,documents,etc.)shouldbe
attachedtothereport.
1020.7DISPOSITIONOFPERSONNELCOMPLAINTS
Eachallegationshallbeclassiedwithoneofthefollowingdispositions:
UNFOUNDED-Whentheinvestigationdisclosesthattheallegedact(s)didnotoccuror
didnotinvolvedepartmentpersonnel.Complaintswhicharedeterminedtobefrivolouswill
fallwithintheclassicationofunfounded(PenalCode§832.5(c)).
EXONERATED-Whentheinvestigationdisclosesthattheallegedactoccurred,butthat
theactwasjustied,lawfuland/orproper.
NOTSUSTAINED-Whentheinvestigationdisclosesthatthereisinsufcientevidenceto
sustainthecomplaintorfullyexoneratetheemployee.
SUSTAINED-Whentheinvestigationdisclosessufcientevidencetoestablishthattheact
occurredandthatitconstitutedmisconduct.
NOFINDING-Whenthecomplainingpartyeitherrefusestocooperateorbecomes
unavailableafterdiligentfollow-upandtheinvestigationcannotbecompleted.
Ifaninvestigationdisclosesmisconductorimproperjobperformancewhichwasnotalleged
intheoriginalcomplaint,theinvestigatorshalltakeappropriateactionwithregardtoany
additionalallegations.
1020.8COMPLETIONOFINVESTIGATIONS
Everyinvestigatororsupervisorassignedtoinvestigateapersonnelcomplaintor
otherallegedmisconductshallproceedwithduediligenceinanefforttocompletethe
investigationwithinoneyearfromthedateofdiscoverybyanindividualauthorizedto
initiateaninvestigation.Intheeventthataninvestigationcannotbecompletedwithinone
yearofdiscovery,theassignedinvestigatororsupervisorshallensurethatanextension
ordelayiswarrantedwithintheexceptionssetforthinGovernmentCode
§3304(d)or
GovernmentCode§3508.1.Ifthenatureoftheallegationsdictatethatcondentialityis
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necessarytomaintaintheintegrityoftheinvestigation,theinvolvedemployee(s)neednot
benotiedofthependinginvestigationunlessanduntiltheemployeeisinterviewedor
formallychargedwithinoneyearofdiscovery.
Uponcompletion,thereportshouldbeforwardedthroughthechainofcommandtothe
commandingofceroftheinvolvedemployee(s).
Oncereceived,theSheriffmayacceptormodifytheclassicationandrecommendationfor
disciplinaryactioncontainedinthereport.
Within30daysofthenalreviewbytheSheriff,writtennoticeofthendingsshallbesent
tothecomplainingparty.Thisnoticeshallindicatethendings,however,willnotdisclose
theamountofdiscipline,ifanyimposed.Thecomplainingpartyshouldalsobeprovided
withacopyofhis/herownoriginalcomplaint(PenalCode
§832.7).
AnycomplainingpartywhoisnotsatisedwiththendingsoftheDepartmentconcerning
theircomplaintmaycontacttheSherifftodiscussthematterfurther.
1020.8.1CONFIDENTIALITYOFPERSONNELFILES
Allinvestigationsofpersonnelcomplaintsshallbeconsideredcondentialpeaceofcer
personnelles.Thecontentsofsuchlesshallnotberevealedtootherthantheinvolved
employeeorauthorizedpersonnelexceptpursuanttolawfulprocess.
Intheeventthatanaccusedemployee(ortherepresentativeofsuchemployee)
knowinglymakesfalserepresentationsregardinganyinternalinvestigationandsuch
falserepresentationsarecommunicatedtoanymediasource,theDepartmentmay
disclosesufcientinformationfromtheemployee'spersonnelletorefutesuchfalse
representations(PenalCode
§832.5).
Allformalpersonnelcomplaintsshallbemaintainedforaperiodofnolessthanveyears.
(PenalCode
§832.5)Allnon-citizen(e.g.,thosethatoriginateinternally)initiatedcomplaints
shallbemaintainednolessthantwoyears(GovernmentCode§34090etseq.).
Sustainedcomplaintsshallbemaintainedintheemployee'spersonnelle.Complaints
whichareunfounded,exoneratedornotsustainedshallbemaintainedbytheProfessional
StandardsUnitapartfromtheemployee'spersonnelle.
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Policy
1022
ElDoradoCountySheriff'sOfce
PolicyManual
SeatBeltProcedure
1022.1PURPOSEANDSCOPE
Theuseofseatbeltsandothersafetyrestraintssignicantlyreducesthechanceofdeath
orinjuryincaseofatrafccollision.Thispolicyestablishesguidelinesforseatbeltand
childsafetyseatusetopromotemaximumoperatorandpassengersafety,thusreducing
thepossibilityofdeathorinjuryastheresultofamotorvehiclecrash.Thispolicywillapply
toallemployeesoperatingorridingindepartmentvehicles(VehicleCode§27315.5).
1022.2WEARINGOFSAFETYRESTRAINTS
Allemployeesshallwearproperlyadjustedsafetyrestraintswhenoperatingorridingina
seatequippedwithrestraints,inanyvehicleowned,leasedorrentedbythisdepartment
whileon-oroff-dutyorinanyprivatelyownedvehiclewhileon-duty.Theemployeedriving
suchavehicleshallensurethatallotheroccupants,includingnon-employees,arealso
properlyrestrained.
Exceptionstotherequirementtowearsafetyrestraintsmaybemadeonlyinexceptional
situationswhere,duetounusualcircumstances,wearingaseatbeltwouldendanger
thedeputyorthepublic.Employeesmustbepreparedtojustifyanydeviationfromthis
requirement.
1022.2.1TRANSPORTINGCHILDREN
Childrenundertheageof8shouldbetransportedincompliancewithCalifornia'srestraint
systemrequirements(VehicleCode§27360).
Achildmaybetransportedbyswornpersonnelwithouttheuseofachildpassenger
restraintsysteminanauthorizedemergencyvehicleifachildpassengerrestraintsystem
isunavailableandthechildissecuredbyaseatbelt(VehicleCode§27363(b)andVehicle
Code§165).
Membersshoulddeactivate,ifavailable,thepassengersideairbagwhenappropriate,such
aswhentransportingarear-facinginfantorchildinthefrontseat.
1022.3TRANSPORTINGPRISONERS
Wheneverpossible,prisonersshouldbesecuredintheprisonerrestraintsystemintherear
seatofthepatrolvehicleor,whenaprisonerrestraintsystemisnotavailable,byseatbelts.
Theprisonershouldbeinseatingpositionforwhichseatbeltshavebeenprovidedbythe
vehiclemanufacturer.Theprisonerrestraintsystemisnotintendedtobeasubstitutefor
handcuffsorotherappendagerestraints.
1022.4INOPERABLESEATBELTS
Nopersonshalloperateadepartmentvehicleinwhichtheseatbeltinthedriver'sposition
isinoperable.Nopersonshallbetransportedinaseatingpositioninwhichtheseatbeltis
inoperable.
Nopersonshallmodify,remove,deactivateorotherwisetamperwiththevehiclesafety
belts,exceptforvehiclemaintenanceandrepairstaffwhoshalldosoonlywiththeexpress
authorizationoftheSheriff.
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Employeeswhodiscoveraninoperablerestraintsystemshallreportthedefecttothe
appropriatesupervisor.Promptactionwillbetakentoreplaceorrepairthesystem.
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1024
ElDoradoCountySheriff'sOfce
PolicyManual
BodyArmor
1024.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoprovidelawenforcementofcerswithguidelinesforthe
properuseofbodyarmor.
1024.2POLICY
ItisthepolicyoftheElDoradoCountySheriff'sOfcetomaximizeofcersafetythrough
theuseofbodyarmorincombinationwithprescribedsafetyprocedures.Whilebodyarmor
providesasignicantlevelofprotection,itisnotasubstitutefortheobservanceofofcer
safetyprocedures.
1024.3ISSUANCEOFBODYARMOR
TheSupportServicesDivisionshallensurethatbodyarmorisissuedtoalldeputieswhen
thedeputybeginsserviceattheElDoradoCountySheriff'sOfceandthat,whenissued,
thebodyarmormeetsorexceedsthestandardsoftheNationalInstituteofJustice.
TheSupportServicesDivisionshallestablishabodyarmorreplacementscheduleand
ensurethatreplacementbodyarmorisissuedpursuanttothescheduleorwheneverthe
bodyarmorbecomeswornordamagedtothepointthatitseffectivenessorfunctionality
hasbeencompromised.
1024.3.1USEOFSOFTBODYARMOR
Generally,theuseofbodyarmorisrequiredsubjecttothefollowing:
(a)Deputiesshallonlywearagency-approvedbodyarmor.
(b)Deputiesshallwearbodyarmoranytimetheyareinasituationwheretheycould
reasonablybeexpectedtotakeenforcementaction.
(c)Deputiesmaybeexcusedfromwearingbodyarmorwhentheyarefunctioning
primarilyinanadministrativeorsupportcapacityandcouldnotreasonablybe
expectedtotakeenforcementaction.
(d)Bodyarmorshallbewornwhenadeputyisworkinginuniformortakingpartin
Departmentrangetraining.
(e)Adeputymaybeexcusedfromwearingbodyarmorwhenhe/sheisinvolved
inundercoverorplainclothesworkthathis/hersupervisordeterminescouldbe
compromisedbywearingbodyarmor,orwhenasupervisordeterminesthatother
circumstancesmakeitinappropriatetomandatewearingbodyarmor.
1024.3.2INSPECTIONSOFBODYARMOR
Supervisorsshouldensurethatbodyarmoriswornandmaintainedinaccordancewith
thispolicythroughroutineobservationandperiodicdocumentedinspections.Annual
inspectionsofbodyarmorshouldbeconductedbyanauthorizeddesigneefort,
cleanliness,andsignsofdamage,abuseandwear.
1024.3.3CAREANDMAINTENANCEOFSOFTBODYARMOR
Softbodyarmorshouldneverbestoredforanyperiodoftimeinanareawhere
environmentalconditions(e.g.,temperature,light,humidity)arenotreasonablycontrolled
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(e.g.,normalambientroomtemperature/humidityconditions),suchasinautomobilesor
automobiletrunks.
Softbodyarmorshouldbecaredforandcleanedpursuanttothemanufacturer'scare
instructionsprovidedwiththesoftbodyarmor.Theinstructionscanbefoundonlabels
locatedontheexternalsurfaceofeachballisticpanel.Thecarriershouldalsohavealabel
thatcontainscareinstructions.Failuretofollowtheseinstructionsmaydamagetheballistic
performancecapabilitiesofthearmor.Ifcareinstructionsforthesoftbodyarmorcannotbe
located,contactthemanufacturertorequestcareinstructions.
Softbodyarmorshouldnotbeexposedtoanycleaningagentsormethodsnotspecically
recommendedbythemanufacturer,asnotedonthearmorpanellabel.
Softbodyarmorshouldbereplacedinaccordancewiththemanufacturer'srecommended
replacementschedule.
1024.4ARMORER/RANGEMASTERRESPONSIBILITIES
TheArmorer/Rangemastershould:
(a)Monitortechnologicaladvancesinthebodyarmorindustryforanyappropriate
changestoDepartmentapprovedbodyarmor.
(b)Assessweaponsandammunitioncurrentlyinuseandthesuitabilityofapprovedbody
armortoprotectagainstthosethreats.
(c)Providetrainingthateducatesdeputiesaboutthesafetybenetsofwearingbody
armor.
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1026
ElDoradoCountySheriff'sOfce
PolicyManual
PeaceOfcerPersonnelFiles
1026.1PURPOSEANDSCOPE
Thissectiongovernsthemaintenance,retentionandaccesstopeaceofcerpersonnel
lesinaccordancewithestablishedlaw.Itisthepolicyofthisdepartmenttomaintainthe
condentialityofpeaceofcerpersonnelrecordspursuanttoPenalCode§832.7.
1026.2PERSONNELFILESDEFINED
PursuanttoPenalCode§832.8,peaceofcerpersonnelrecordsshallincludeanyle
maintainedunderanindividualdeputy'snamerelatingto:
(a)Personaldata,includingmaritalstatus,familymembers,educationalandemployment
history,orsimilarinformation.
(b)Medicalhistoryincludingmedicalleaveofabsenceforms,tnessforduty
examinations,workerscompensationrecords,medicalreleasesandallotherrecords
whichrevealanemployee'spast,currentoranticipatedfuturemedicalconditions.
(c)Electionofemployeebenets.
(d)Employeeadvancement,appraisal,ordiscipline.
(e)Complaints,orinvestigationsofcomplaints,concerninganeventortransactionin
whichthedeputyparticipated,orwhichthedeputyperceived,andpertainingtothe
mannerinwhichthedeputyperformedofcialduties.
(f)Anyotherinformationthedisclosureofwhichwouldconstituteanunwarranted
invasionofpersonalprivacy.
1026.3EMPLOYEERECORDLOCATIONS
Employeerecordswillgenerallybemaintainedinanyofthefollowing:
DepartmentFile-ThatlewhichismaintainedintheofceoftheSheriffasapermanent
recordofasworndeputy'semploymentwiththisdepartment.
DivisionFile-Anylewhichisseparatelymaintainedinternallybyanemployee's
supervisor(s)withinanassigneddivisionforthepurposeofcompletingtimelyperformance
evaluations.
SupervisorLogEntries-Anywrittencomment,excludingactualperformanceevaluations,
madebyasupervisorconcerningtheconductofanemployeeofthisdepartment.
TrainingFile-Anylewhichdocumentsthetrainingrecordsofanemployee.
InternalAffairsFiles-Thoselesthatcontaincomplaintsofemployeemisconductandall
materialsrelatingtotheinvestigationintosuchallegations,regardlessofdisposition.
MedicalFile-Thatlewhichismaintainedseparatelythatexclusivelycontainsmaterial
relatingtoanemployee'smedicalhistory.
1026.4CONFIDENTIALITYOFALLPERSONNELFILES
PursuanttoPenalCode§832.7,alloftheabove-denedpersonnelrecordsshall
bedeemedcondentialandshallnotbesubjecttodisclosureexceptpursuanttothe
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discoveryproceduressetforthinEvidenceCode§1043,etseq.orinaccordancewith
applicablefederaldiscoverylaws.Nothinginthissectionisintendedtoprecludereviewof
personnellesbytheChiefAdministrativeOfcer,CountyCounselorotherattorneysor
representativesoftheCountyinconnectionwithofcialbusiness.
1026.5REQUESTSFORDISCLOSURE
Onlywrittenrequestsforthedisclosureofanyinformationcontainedinanypeaceofcer
personnelrecordwillbeconsidered.Sincetheformatofsuchrequestsmaybestrictly
governedbylawwithspecicresponsesrequired,allsuchrequestsshallbepromptly
broughttotheattentionoftheShiftSergeant,theCustodianofRecordsorotherperson
chargedwiththemaintenanceofsuchrecords.
Uponreceiptofanysuchrequest,theresponsiblepersonshallnotifytheaffected
employee(s)assoonaspracticablethatsucharequesthasbeenmade(EvidenceCode
§1043(a)).
Theresponsiblepersonshallfurtherensurethatanappropriateresponsetotherequestis
madeinatimelymanner,consistentwithapplicablelaw.Inmanycases,thiswillrequire
assistanceofapprovedandavailablelegalcounsel.
Allrequestsfordisclosure,whichresultinaccesstoanemployee'spersonnelle(s),shall
beloggedinthecorrespondingle.
1026.5.1RELEASEOFCONFIDENTIALINFORMATION
Exceptasprovidedbythispolicyorpursuanttolawfulprocess,noinformationcontained
inanycondentialpeaceofcerpersonnelleshallbedisclosedtoanyunauthorized
person(s)withouttheexpressedpriorconsentoftheinvolveddeputyorwrittenauthorization
oftheSherifforhisorherdesignee.
Anypersonwhomaliciously,andwiththeintenttoobstructjusticeorthedueadministration
ofthelaws,publishes,disseminates,orotherwisedisclosestheresidenceaddressor
telephonenumberofanymemberofthisdepartmentmaybeguiltyofamisdemeanor
(PenalCode§146(e)).
PursuanttoPenalCode§832.7(e),thedispositionofanycitizen'scomplaintshallbe
releasedtothecomplainingpartywithin30daysofthenaldisposition.Thisreleaseshall
belimitedtothedispositionandshallnotincludewhatdiscipline,ifanywasimposed.
TheDepartmentmayalsoreleaseanyfactualinformationconcerningadisciplinary
investigationifthedeputywhoisthesubjectoftheinvestigation(orthedeputy's
representative)publiclymakesastatementwhichispublishedinthemediaandwhichthe
deputy(orrepresentative)knewtobefalse.Thedisclosureofsuchinformation,ifany,
shallbelimitedtofactsthatrefuteanysuchfalsestatement(PenalCode
§832.7(d)).
1026.6EMPLOYEEACCESSTOOWNFILE
Anyemployeemayrequestaccesstohis/herownpersonnelle(s)duringthenormal
businesshoursoftheindividual(s)responsibleformaintainingsuchle(s).Anyemployee
seekingtheremovalofanyitemfromhis/herpersonnelleshallleawrittenrequestto
theSheriffthroughthechainofcommand.TheDepartmentshallthereafterremoveany
suchitemifappropriateorwithin30daysprovidetheemployeewithawrittenexplanation
whythecontesteditemwillnotberemoved(GovernmentCode
3306.5).Ifthecontested
itemisnotremovedfromthele,theemployee'srequestandthedepartment'swritten
responseshallberetainedwiththecontesteditemintheemployee'spersonnelle.
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Employeesmayberestrictedfromaccessinglescontaininganyofthefollowing
information:
(a)OngoingInternalaffairsinvestigationstotheextentthatitcouldjeopardizeor
compromisetheinvestigationpendingnaldispositionornoticetotheemployeeof
theintenttodiscipline.
(b)CondentialportionsofInternalAffairsleswhichhavenotbeensustainedagainst
theemployee
1026.7TYPESOFPERSONNELFILES
Peaceofcerpersonnellescanbelocatedinanyofthefollowingplaces:
1026.7.1DEPARTMENTFILE
TheDepartmentleshouldcontain,butisnotlimitedto,thefollowing:
(a)Performanceevaluationreportsregularlycompletedbyappropriatesupervisorand
signedbytheaffectedemployeeshallbepermanentlymaintained.
(b)Recordsofalltraining(originalorphotocopiesofavailablecerticates,transcripts,
diplomasandotherdocumentation)andeducationshallbemaintained.
1.Itshallbetheresponsibilityoftheinvolvedemployeetoprovidethe
Trainingcoordinatororimmediatesupervisorwithevidenceofcompleted
training/educationinatimelymanner.
2.TheTrainingcoordinatororsupervisorshallensurethatcopiesofsuchtraining
recordsareplacedintheemployee'sdepartmentle.
(c)Disciplinaryaction:
1.Disciplinaryactionresultingfromsustainedinternallyinitiatedcomplaintsor
observationofmisconductshallbemaintainedintheindividualemployee's
departmentleatleastveyears(GovernmentCode
§34090).
2.Disciplinaryactionresultingfromasustainedcitizen'scomplaintshallbe
maintainedintheindividualemployee'sdepartmentleatleastveyears
(PenalCode§832.5).
3.Investigationsofcomplaintswhichresultinandingofnot-sustained,
unfoundedorexoneratedshallnotbeplacedintheemployee'sdepartment
le,butwillbeseparatelymaintainedfortheappropriateretentionperiodinthe
internalaffairsle.
(d)Adversecommentssuchassupervisorlogentriesmayberetainedinthedepartment
leordivisionleaftertheemployeehashadtheopportunitytoreadandinitialthe
commentandforaperioduptotwoyearsGovernmentCode§3305).
1.Onceanemployeehashadanopportunitytoreadandinitialanyadverse
commentpriortoentryintoale,theemployeeshallbegiventheopportunity
torespondinwritingtosuchadversecommentwithin30days(Government
Code§3306).
2.Anysuchemployeeresponseshallbeattachedtoandretainedwiththeoriginal
adversecomment.
3.Ifanemployeerefusestoinitialorsignanadversecomment,atleastone
supervisorshouldnotethedateandtimeofsuchrefusalontheoriginal
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comment.Sucharefusal,however,shallnotbedeemedinsubordinationnor
shallitprohibittheentryoftheadversecommentintotheemployee'sle.
(e)Commendationsshallberetainedintheemployee'sdepartmentle,withacopy
providedtotheinvolvedemployee.
(f)PersonnelActionReportsreectingassignments,promotionsandotherchangesin
theemployee'semploymentstatusshallbepermanentlyretained.
(g)Aphotographoftheemployeeshallbepermanentlyretained.
1026.7.2DIVISIONFILE
TheDivisionFileshouldcontain,butisnotlimitedto,thefollowing:
(a)Supervisorlogentries,noticestocorrectandothermaterialsintendedtoserveasa
foundationforthecompletionoftimelyPerformanceEvaluations
1.Allmaterialsintendedforthisinterimleshallbeprovidedtotheemployeeprior
tobeingplacedintheleinaccordancewithGovernmentCode§§3305and
3306.
2.Duplicatecopiesofitemsthatwillalsobeincludedintheemployee'sdepartment
lemaybeplacedinthisinterimleinanticipationofcompletinganyupcoming
performanceevaluation.
3.Oncethepermanentperformanceevaluationformhasbeenmadenal,the
underlyingfoundationalmaterial(s)and/orduplicatecopiesmaybepurgedin
accordancewiththispolicy.
(b)Allrulesofcondentialityanddisclosureshallapplyequallytothedivisionle.
1026.7.3INTERNALAFFAIRSFILE
InternalaffairslesshallbemaintainedundertheexclusivecontroloftheProfessional
StandardsUnitinconjunctionwiththeofceoftheSheriff.Accesstotheselesmayonly
beapprovedbytheSherifforthesupervisoroftheProfessionalStandardsUnit.Theseles
shallcontain:
(a)Thecompleteinvestigationofallformalcomplaintsofemployeemisconduct,
regardlessofdisposition
1.Eachinvestigationleshallbesequentiallynumberedwithinacalendaryear
(e.g.,yy-001,yy-002).
2.Eachinvestigationlearisingoutofaformalcitizen'scomplaintoracomplaint
involvingadiscriminatoryharassmentorhostileworkenvironmentshallbe
maintainednolessthanveyears(PenalCode
§832.5(b)).Investigationles
arisingoutofotherinternallygeneratedcomplaintsshallbemaintainednoless
thanveyears(GovernmentCode§34090).
(b)Investigationsthatresultinotherthanasustainedndingshallbemaintainedforthe
minimumstatutoryperiodbutmaynotbeusedbytheDepartmenttoadverselyaffect
anemployee'scareer(PenalCode§832.5(c)).
1026.7.4TRAININGFILES
AnindividualtrainingleshallbemaintainedbytheTrainingSectionforeachemployee.
Trainingleswillcontainrecordsofalltrainingandeducationmandatedbylawor
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theDepartment,includingrearmsqualicationsandmandatedannualprociency
requalication.
(a)ItshallbetheresponsibilityoftheinvolvedemployeetoprovidetheTraining
coordinatororimmediatesupervisorwithevidenceofcompletedtraining/education
inatimelymanner.
(b)TheTrainingcoordinatororsupervisorshallensurethatcopiesofsuchtraining
recordsareplacedintheemployee'strainingle.
1026.7.5MEDICALFILE
Amedicalleshallbemaintainedseparatelyfromallotherlesandshallcontainall
documentsrelatingtotheemployee'smedicalconditionandhistory,includingbutnot
limitedtothefollowing:
(a)Materialsrelatingtomedicalleavesofabsence.
(b)Documentsrelatingtoworkerscompensationclaimsorreceiptofshortorlongterm
disabilitybenets.
(c)Fitnessfordutyexaminations,psychologicalandphysicalexaminations,follow-up
inquiriesandrelateddocuments.
(d)Medicalreleaseforms,doctor'sslipsandattendancerecordswhichrevealan
employee'smedicalcondition.
(e)Anyotherdocumentsormaterialwhichrevealstheemployee'smedicalhistoryor
medicalcondition,includingpast,present,orfutureanticipatedmental,psychological,
orphysicallimitations.
1026.8PURGINGOFFILES
Formalcitizencomplaintsandallrelatedlesnotpendinglitigationorotherongoinglegal
proceedingsmaybepurgednosoonerthanveyearsfromtheunderlyingcomplaintdate
(PenalCode§832.5).
Allotherdisciplinarylesandinvestigationsofnon-citizeninitiatedcomplaintsnotpending
litigationorotherongoinglegalproceedingsmaybepurgednosoonerthantwoyearsfrom
theunderlyingcomplaintdate(GovernmentCode§34090;GovernmentCode§26202).
(a)Eachsupervisorresponsibleforcompletingtheemployee'sperformanceevaluation
shallalsodeterminewhetheranypriorsustaineddisciplinaryleshouldberetained
beyondthestatutoryperiodforreasonsotherthanpendinglitigationorotherongoing
legalproceedings.
(b)Ifasupervisordeterminesthatrecordsofpriordisciplineshouldberetainedbeyond
theapplicablestatutoryperiod,approvalforsuchretentionshallbeobtainedthrough
thechainofcommandfromtheSheriff.
(c)Duringthepreparationofeachemployee'sperformanceevaluation,allcomplaints
anddisciplineshouldbereviewedtodeterminetherelevancy,ifany,toprogressive
discipline,trainingandcareerdevelopment.If,intheopinionoftheSheriff,a
complaintordisciplinaryactionbeyondthestatutoryretentionperiodisnolonger
relevant,allrecordsofsuchmattermaybedestroyedpursuanttoresolution.
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Policy
1030
ElDoradoCountySheriff'sOfce
PolicyManual
CommendationsAndAwardsProgram
1030.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sDepartmentCommendationsandAwardsProgramhas
beenestablishedtohonoremployeesinthedepartmentforexceptionalormeritorious
conduct.TheCommendationReportwillbetheofcialformusedinrecommendingan
individualforanyoftheawards.
1030.2DUTYTOREPORT
Itwillbethedutyofeveryemployeeofsupervisoryranktoreporttohis/herDivision
Commanderactsworthyofcommendationinvolvingpersonsunderhis/hersupervisionor
otheremployeesofthedepartment.
Awardnominationsmayalsobeinitiatedbyanyemployee.ACommendationReportform
shouldbecompletedanddirectedthroughthechainofcommand.
1030.3COMMENDATIONREPORTFORM
TheCommendationReportFormwillbeusedbytheSupervisortomakeanofcialrecord
ofthecommendatoryactbyanemployeeofthedepartment.AseparateCommendation
Reportshallbepreparedforeachpersoncommended,andforwardedtotheemployee's
DivisionCommander.Acomputerizedversionoftheformismadeavailableondepartment
computers.
1030.4DIVISIONCOMMANDERRESPONSIBILITIES
TheDivisionCommandershallreviewandsigneachCommendationReportreceived
foremployeesunderhis/hercommand.IftheCommendationreportwassubmitted
electronically,thentheDivisionCommandershallreview,print,andsignthereport.After
suchreview,theDivisionCommandershall:
(a)Ensurenoticationtoemployeeofreceiptofnomination.
(b)AdviseemployeethenominationwillbereviewedbytheCommendationReview
Committee.
(c)ForwardnominationtoSupportServicesDivisionCommanderforassignment.
1030.5COMMENDATIONSREVIEWBOARD
AllcommendationsreceivedshallbereviewedbyaBoardwhichshallconsistofone
Sheriff'sDeputy,oneCorrectionalOfcer,onecivilian,oneSheriff'sSergeant,one
CorrectionalSergeantandoneManager.AllBoardmemberswillbedesignatedbythe
Sheriff.ThisBoardwillgradeallreports,andamajorityvotewilldeterminetheproper
commendationtobeissued.TheSheriffwillconsidertherecommendationoftheBoard
andmakethenaldeterminationofthecommendationtobeawarded.
1030.6LETTERSFROMCITIZENS
AnyletterfromacitizencommendinganemployeeshallbedirectedtotheSheriff.The
Sheriffwilldeterminewhichofthefollowingprocedureswillbefollowed:
(a)Theletterissenttotheemployeewithacopytohisevaluationle.
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(b)IftheSherifffeelstheactiondescribedinthelettermaywarrantofcialdepartment
recognition,hecandirectthelettertotheCommendationReviewBoardwhowill
investigateandclassifythecommendation.
1030.7PREPARATIONOFAWARD
UponapprovalbytheSherifftheproperawardwillbepreparedbySheriff'sstaff.
1030.8AWARDSCEREMONY
AllawardswillbepresentedtotherecipientbytheSheriffatanawardsceremony.
1030.9CITIZENSAWARD
Thisprogramalsoincludestherecognitionofthosecitizenswhoperformanoutstanding
servicetothedepartmentand/orcommunity.Employeesareencouragedtoinformthe
Sheriff,throughthechainofcommand,ofanycitizentheyfeelisworthyofrecognition.
TheSheriffshallmakesuchpresentationatappropriatetimesthroughouttheyearashe
feelsnecessary.
1030.10AWARDCATEGORIES
(a)GoldMedalofValororGoldLifeSavingMedal-Awardedinexceptionalcases
whenahazardousactisperformedbyanemployeewhoriskshis/herlifeinsodoing.
Theactmustbeofsuchextraordinarynaturethattheemployeeexposeshim/herself
toperilaboveandbeyondthecallofduty.RecommendationfortheGoldMedalof
Valorisbaseduponthefollowingcriteria:
1.Braveryaboveandbeyondthatexpectedinthelineofduty.
2.Wherefailuretotakesuchactionwouldnotjustifycensure.
3.Wheretheriskoflifeactuallyexistedandtheemployeehadsufcienttimeto
evaluateit.
4.Wheretheobjectiveisofsufcientimportancetojustifytherisk.
5.Wheretheemployeeaccomplisheshis/herobjectiveorispreventedfromsame
byincurringadisablinginjuryordeath.
6.TheGoldLifeSavingMedalmeetsthesamecriteriafortheGoldMedalofValor
withtheadditionofthefollowingcriteria:
(a)Includestheattempttosave/sustainlifeofanotherpersonbydisplaying
personalrisktoonesself.
(b)SilverMedalofValororSilverLifeSavingMedal-Awardedforextraordinary
heroismandconspicuousbraveryinthelineofduty.Thisawardwouldbeconsidered
whenthecircumstancesdonotfallwithintheprovisionrequiredforaGoldMedalof
Valor.RecommendationsfortheSilvaMedalofValorarebaseduponthefollowing
criteria:
1.Wheretheemployeedemonstratesoutstandingbraveryintheperformanceof
his/herdutiesundercircumstancesnotwithintheprovisionsrequiredforaGold
MedalofValor.
2.Wheretheemployeeriskshis/herlifewithfullandunquestionableknowledge
ofthedangerinvolvedorwhereareasonablepersonwouldassumehis/herlife
tobeindanger.
3.Wheretheemployee'sobjectiveisofsufcientimportancetojustifyrisk.
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4.Wheretheemployeeaccomplisheshis/herobjectiveorispreventedfromsame
bycircumstancesbeyondhiscontrol.
5.TheSilverLifeSavingMedalmeetsthesamecriteriafortheSilverMedalof
Valorwiththeadditionofthefollowingcriteria:
(a)Includestheattempttosave/sustainlifeofanotherperson.
(c)BronzeMedalofValororBronzeLifeSavingMedal-Awardedforcourageous
orheroicactionsinthelineofdutywhenthecircumstancesdonotfallwithin
theprovisionsrequiredfortheGoldandSilverMedalofValor,however,theact
wasofsuchmagnitudethattherecipientisworthyoftheBronzeMedalofValor.
RecommendationfortheBronzeMedalofValorisbaseduponthefollowingcriteria:
1.WheretheactoftheemployeedoesnotmeettheprovisionsrequiredforGold
orSilverMedalofValor.
2.Employeeperformedefcientandvaluableservicetothedepartmentortothe
community.
3.Wheretheemployeeaccomplishedtheobjectiveorwaspreventedfromthe
samebycircumstancesbeyondhis/hercontrol.
4.TheBronzeLifeSavingMedalmeetsthesamecriteriafortheBronzeMedalof
Valorwiththeadditionofthefollowingcriteria:
(a)Includestheattempttosave/sustainlifeofanotherperson.
(d)DistinguishedServiceAward-Awardedtomembersforconspicuousbraveryfor
exceptionalservice.Suchservicemaybeforaspecicinstance,oritmaybefor
outstandingperformanceofgeneraldutiesoveranextendedperiodoftime.This
awardcouldbeconsideredwhencircumstancesdonotfallwithinthecriteriafora
BronzeMedalofValor.RecommendationfortheDistinguishedServiceAwardis
basedonthefollowingcriteria:
1.Wherethememberexhibitseitherconspicuousbraverywithoutdirectand
presentrisktohis/herownlife,orperformsoutstanding,efcient,andeffective
servicetothecommunityweserve
2.Eitherabovenotedactionshouldbeexceptionalandthereforeabovethelevel
onewouldnormallyexpectforthenominatedmember'sassignment.
3.Wherethemember'sobjectivewasclearlyidentiable,eventhoughitmaynot
befullyrealizedduetocircumstancesbeyondhis/hercontrol.
(e)CerticateofCommendation-Awardedforoutstandingserviceanddedicationto
thecommunityorthedepartmentwhichreectscredituponlawenforcementinits
highesttradition.RecommendationforaCerticateofCommendationisbasedupon
thefollowingcriteria:
1.WheretheactoftheemployeedoesnotmeettheprovisionsrequiredforaGold,
SilverorBronzeMedal,oraDistinguishedServiceAward.
2.Employeeperformedefcientandvaluableservicetothedepartmentortothe
community.
(a)Suchservicemaybeaspecicinstanceoritmaybeanoutstanding
performanceofdutiesoveranextendedperiodoftime.
3.TheLifeSavingCerticateofCommendationmeetsthesamecriteriaforthe
CerticateofCommendationwiththeadditionofthefollowingcriteria:
(a)Includestheattempttosave/sustainlifeofanotherperson.
CommendationsAndAwardsProgram-478
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CommendationsAndAwardsProgram
(b)Substantiallyparticipatedinanattempttosavelifebydemonstratinglife
savingskills.
(f)LetterofCommendation-Givenforordinaryworkofaroutinenaturebutdeserving
ofofcialnotice.
(g)MemoofAppreciation-Recognizedroutineworkaccomplishedincompliancewith
ofcialdepartmentalguidelines.Thememoshallbehandledthroughthenormalchain
ofcommand.
1030.11PRESENTATIONOFAWARDS
(a)GoldMedalOfValor
1.Thepresentationofaframedawardcerticate,aframedcopyofwhichshallbe
conspicuouslydisplayedandmaintainedintheappropriatedivisionarea.
2.ThepresentationofaGoldMedalofValordecoratedwithared,whiteandblue
ribbon.
3.Thepresentationofared,whiteandbluemilitarystylebreastribbon,
approximately1-1/4"x3/8"andhavinga"V"displayedinthecenter.Thisbar
shallbewornontheserviceblouse.
4.AcopyoftheCommendationReportandanyrelateddocumentswillbeplaced
intheemployee'spersonnelle.
(b)SilverMedalofValor
1.Thepresentationofaframedawardcerticate.
2.ThepresentationofaSilverMedalofValordecoratedwitharedandwhite
ribbon.
3.Thepresentationofaredandwhitemilitarystylebreastribbon,approximately
1-1/4"x3/8"andhavinga"V"displayedinthecenter.Thisbarshallbewornon
theserviceblouse.
4.AcopyoftheCommendationReportandanyrelateddocumentswillbeplaced
intheemployee'spersonnelle.
(c)BronzeMedalofValor
1.Thepresentationofaframedawardcerticate.
2.ThepresentationofaBronzeMedalofValordecoratedwithablueandwhite
ribbon.
3.Thepresentationofablueandwhitemilitarystylebreastribbon,approximately
1-1/4"x3/8"andhavinga"V"displayedinthecenter.Thisbarshallbewornon
theserviceblouse.
4.AcopyofCommendationReportandanyrelateddocumentswillbeplacedin
theemployee'spersonnelle.
(d)CerticateofCommendation
1.Thepresentationofaframedawardcerticate.
2.AcopyoftheCommendationReportandrelateddocumentswillbeplacedin
theemployee'spersonnelle.
(e)LetterofCommendation
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CommendationsAndAwardsProgram
1.TheemployeeshallreceiveawrittenletterofcommendationfromtheSheriff,a
copyofwhichistobeplacedintheemployee'spersonnelle.
2.AcopyoftheCommendationReportandrelateddocumentswillbeplacedin
theemployee'spersonnelle.
(f)MemoofAppreciation
1.Acopyofrecommendationforcommendationshallbeplacedintheemployee's
evaluationle.Thememoshallbehandledthroughthenormalchainof
command.
1030.12
ThefollowingawardswillalsobepresentedbytheSheriff:
•DeputyoftheYear
•CorrectionalOfceroftheYear
•EmployeeoftheYear
•DispatcheroftheYear
•SwornSupervisoroftheYear
•CivilianSupervisoroftheYear
•SwornManageroftheYear
•CivilianManageroftheYear
•VolunteeroftheYear
•CitizenoftheYear
•TeamoftheYear
•CitizenoftheYear
CommendationsAndAwardsProgram-480
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Policy
1032
ElDoradoCountySheriff'sOfce
PolicyManual
FitnessforDuty
1032.1PURPOSEANDSCOPE
Alldeputiesarerequiredtobefreefromanyphysical,emotional,ormentalconditionwhich
mightadverselyaffecttheexerciseofpeaceofcerpowers.Thepurposeofthispolicyisto
ensurethatalldeputiesofthisdepartmentremaintfordutyandabletoperformtheirjob
functions(GovernmentCode§1031).
1032.2PROCEDURE
InordertoassistinascertainingthecontinuingemotionalandmentaltnessofElDorado
CountySheriff'sOfcesworn,CorrectionalandSheriff'sSecurityOfcerstocarryouttheir
ofcialduties,allsupervisoryemployeesshallatalltimesbealerttoanyindicationthatany
ofcerunderhisorhercommandmaynotbeemotionallyormentallyt.Suchindications
include,butarenotnecessarilylimitedto,thefollowing:
(a)Oneormoreciviliansustainedcomplaints,whethergeneratedexternallyorinternally,
particularlycomplaintsoftheuseofunnecessaryorexcessiveforce,inappropriate
verbalconduct,oranyconductindicatingapossibleinabilitytoexerciseself-control
andself-discipline.
(b)Achangeincustomarybehavior;
(c)Symptomsofuseofdrugsand/oralcohol,including;
(d)Lossofmemory;
(e)Avoidanceofreferencetopersonalchemicaluse;
(f)Lossofcontrol;
(g)Alibisorexcuses;
(h)Reproofofsignicantothers;
(i)Aggression;
(j)Persistentremorse;
(k)Lossoffriendship;
(l)Resentments;
(m)Escapegeographical,psychological,social;
(n)Apatternofconductindicatinganinabilitytodefusetensesituationsand/oratendency
toescalateorcreatesuchsituationsorconfrontation;
(o)Involvementinashootingorotherincidentresultingindeathorseriousinjury;
(p)Expressionbytheofcer,directorindirect,ofdoubtsconcerninghis/herownmental
oremotionalstabilityorsuicidethreats.
1032.3SUPERVISORRESPONSIBILITIES
(a)Asupervisorobservinganemployee,orreceivingareportofanemployeewhois
perceivedtobe,unabletosafelyperformhis/herdutiesduetoaphysicalormental
conditionshalltakepromptandappropriateactioninanefforttoresolvethesituation.
(b)Wheneverfeasible,thesupervisorshouldattempttoascertainthereasonorsource
oftheproblemandinallcasesapreliminaryevaluationshouldbemadeinaneffort
todeterminethelevelofinabilityoftheemployeetoperformhis/herduties.
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(c)Intheeventtheemployeeappearstobeinneedofimmediatemedicalorpsychiatric
treatment,allreasonableeffortsshouldbemadetoprovidesuchcare.
(d)InconjunctionwiththeShiftSergeantoremployee'savailableDivisionCommander,
adeterminationshouldbemadewhetherornottheemployeeshouldbetemporarily
relievedfromhis/herduties.
(e)TheSheriffshallbepromptlynotiedintheeventthatanyemployeeisrelievedfrom
duty.
1032.4NON-WORKRELATEDCONDITIONS
Anyemployeesufferingfromanon-workrelatedconditionwhichwarrantsatemporaryrelief
fromdutymayberequiredtousesickleaveorotherpaidtimeoff(PTO)inordertoobtain
medicaltreatmentorotherreasonablerestperiod.
1032.5WORKRELATEDCONDITIONS
Anyemployeesufferingfromaworkrelatedconditionwhichwarrantsatemporaryrelief
fromdutyshallberequiredtocomplywithpersonnelrulesandguidelinesforprocessing
suchclaims.
UpontherecommendationoftheShiftSergeantorunitsupervisorandconcurrenceofa
DivisionCommander,anyemployeewhoseactionsoruseofforceinanofcialcapacity
resultindeathorseriousinjurytoanothermaybetemporarilyremovedfromregularly
assigneddutiesand/orplacedonpaidadministrativeleaveforthewellbeingoftheemployee
anduntilsuchtimeasthefollowingmaybecompleted:
(a)Apreliminarydeterminationthattheemployee'sconductappearstobeincompliance
withpolicyand,ifappropriate.
(b)Theemployeehashadtheopportunitytoreceivenecessarycounselingand/or
psychologicalclearancetoreturntofullduty.
1032.6PHYSICALANDPSYCHOLOGICALEXAMINATIONS
(a)Whenevercircumstancesreasonablyindicatethatanemployeeisuntforduty,the
Sheriffmayservethatemployeewithawrittenordertoundergoaphysicaland/or
psychologicalexaminationincooperationwithDepartmentofHumanResourcesto
determinetheleveloftheemployee'stnessforduty.Theordershallindicatethe
date,timeandplacefortheexamination.
(b)TheexaminingphysicianortherapistwillprovidetheDepartmentwithareport
indicatingthattheemployeeiseithertfordutyor,ifnot,listinganyfunctional
limitationswhichlimittheemployee'sabilitytoperformjobduties(CivilCode§56.10
(c)(8)(A)).Iftheemployeeplaceshis/herconditionatissueinanysubsequentor
relatedadministrativeaction/grievance,theexaminingphysicianortherapistmay
berequiredtodiscloseanyandallinformationwhichisrelevanttosuchproceeding
(CivilCode
§56.10(c)(8)(B)).
(c)Inordertofacilitatetheexaminationofanyemployee,theDepartmentwillprovide
allappropriatedocumentsandavailableinformationtoassistintheevaluationand/or
treatment.
(d)Allreportsandevaluationssubmittedbythetreatingphysicianortherapistshallbe
partoftheemployee'scondentialpersonnelle.
(e)Anyemployeeorderedtoreceiveatnessfordutyexaminationshallcomplywith
thetermsoftheorderandcooperatefullywiththeexaminingphysicianortherapist
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FitnessforDuty
regardinganyclinicalinterview,testsadministeredorotherproceduresasdirected.
Anyfailuretocomplywithsuchanorderandanyfailuretocooperatewiththe
examiningphysicianortherapistmaybedeemedinsubordinationandshallbe
subjecttodisciplineuptoandincludingtermination.
(f)Onceanemployeehasbeendeemedtfordutybytheexaminingphysicianor
therapist,theemployeewillbenotiedtoresumehis/herduties.
1032.7LIMITATIONONHOURSWORKED
Absentemergencyoperationsmembersshouldnotworkmorethan:
•16hoursinoneday(24hour)periodor
•30hoursinany2day(48hour)periodor
•84hoursinany7day(168hour)period
Exceptinverylimitedcircumstancesmembersshouldhaveaminimumof8hoursoff
betweenshifts.Supervisorsshouldgiveconsiderationtoreasonablerestperiodsandare
authorizedtodenyovertimeorrelievetooff-dutystatusanymemberwhohasexceeded
theaboveguidelines.
Limitationsonthenumberofhoursworkedapplytoshiftchanges,shifttrades,rotation,
holdover,training,generalovertimeandanyotherworkassignments.
1032.8APPEALS
Anemployeewhoisseparatedfrompaidemploymentorreceivesareductioninsalary
resultingfromatnessfordutyexamshallbeentitledtoanadministrativeappealasoutlined
inPolicyManual§340(DisciplinaryPolicy).
FitnessforDuty-483
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Policy
1033
ElDoradoCountySheriff'sOfce
PolicyManual
WellnessProgram
1033.1PURPOSEANDSCOPE
Theon-dutyexercise/trainingprogramisdesignedtoprovideparticipantsanopportunityto
bephysicallyandmentallywell.Thisincludes,butisnotlimitedto,emotionalandstress
managementanddiet.Thecomponentoftheprogramison-dutyexercise/training.The
intentionoftheon-dutyexercise/trainingisnotto"bodybuild",buttoexercisetomaintain
healthybodiesandminds.Therefore,participantsshalllimittheamountofweightliftedand
exercisedonetoavoidinjuryorsickness.
1033.2POLICY
Thefollowingguidelineswillbeusedduringtheon-dutyexercise/trainingprogram.The
followingapplytoallauthorizedpersonnel,restrictedtothefollowing:sworn,correctional
ofcers,anddispatchers.
(a)Exerciseishighlyrecommended,butnotmandatory.
(b)Ondutyexercise/trainingwillbescheduledduringregularworkhours,three(3)days
aweek,foronehoureachday.
(c)Therewillbenoovertimepaidorcompensatorytimeallowedforexercising.
(d)Participantmustreceiveauthorizationtoparticipate,fromtheirsupervisor,before
engaginginon-dutyexercise.
(e)Stafnganddepartmentprioritywilltakeprecedenceovertheexerciseprogram.
(f)If,foranyreason,thescheduledexerciseperiodismissed,therewillbeno
reschedulingformakeup.
(g)Duetoinjurieswhichhaveoccurredinthepast,participantsoftheon-duty
exercise/trainingprogramwillnotplay,orotherwiseengagein,anycontactsports
orlifttheamountofweightwhichcouldincreasethelikelihoodofinjuryaspartof
his/herexerciseortnessprogram.
(h)On-dutyexercise/trainingshallbeconnedtotheSheriff'sfacilities,withtheexception
ofwalkingorjoggingwithinareasonabledistancefromtheSheriff'sfacilities.
NOTE:TheexerciseequipmentintheSheriff'sDepartmentexerciseroomsisconsidered
Sheriff'sDepartmentpropertyandcanbeutilizedbyallfortheexercise/trainingprogram.
1033.2.1THEFOLLOWINGPERTAINSTOSWORNPERSONNELONLY:
(a)Thosedeputiesscheduledtoexerciseduringthersthouroftheirshiftwillbeat
briengpreparedforduty.
(b)Deputieswillnotanticipateworkingoutpriortoshowering,shaving,etc.Workout
clothingisacceptableonlyifapprovedbythePatrolSupervisorpriortothestartof
brieng.
(c)Thosedeputiesscheduledtoexerciseduringthelasthouroftheirshiftwillbeatthe
ofcenotearlierthan10minutesbeforethehour.Allreportsandpaperworkwillbe
completedbeforeexercisebegins.
(d)Theon-dutysergeantwillhavethediscretion,basedonfactssuchas:workload,
numberofavailableunits,inprogressincidents,etc.onwhetherdeputieswillwork
patrolorexercise.
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Policy
1034
ElDoradoCountySheriff'sOfce
PolicyManual
MealPeriodsandBreaks
1034.1PURPOSEANDSCOPE
Thispolicyregardingmealsandbreaks,insofaraspossibleshallconformtothepolicy
governingallCountyemployeesthathasbeenestablishedbytheChiefAdministrative
Ofcer.
1034.1.1MEALPERIODS
Swornemployeesanddispatchersshallremainondutysubjecttocallduringmealbreaks.
Allotheremployeesarenotoncallduringmealbreaksunlessdirectedotherwisebya
supervisor.
PatroldeputiesshallnotifyCentralDispatchpriortotakingamealperiod.Uniformed
deputiesshalltaketheirbreakswithintheCountylimitsunlessonassignmentoutsideof
theCounty.
Thetimespentforthemealperiodshallnotexceedtheauthorizedtimeallowed.
1034.1.215MINUTEBREAKS
Eachemployeeisentitledtoa15minutebreak,nearthemidpoint,foreachfour-hour
workperiod.Onlyone15minutebreakshallbetakenduringeachfourhoursofduty.No
breaksshallbetakenduringtherstorlasthourofanemployee'sshiftunlessapprovedby
asupervisor.
Employeesnormallyassignedtothesheriff'sfacilityshallremaininthesheriff'sfacilityfor
theirbreaks.Thiswouldnotprohibitthemfromtakingabreakoutsidethefacilityifonofcial
business.
Fielddeputieswilltaketheirbreaksintheirassignedareas,subjecttocallandshallmonitor
theirradios.Whenelddeputiestaketheirbreaksawayfromtheirvehicles,theyshalldo
soonlywiththeknowledgeandclearanceofCentralDispatch.
1034.1.3NUMBEROFEMPLOYEESALLOWED
NomorethanthreeEDSOdistinguishabledeputiesand/orcorrectionalofcersshalltake
mealperiodsorbreaksatthesamefacilityatthesametime.
NomorethantwodistinguishableSheriff'svehiclesshallbeatthesamefacilityatthesame
time.
MealPeriodsandBreaks-485
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Policy
1035
ElDoradoCountySheriff'sOfce
PolicyManual
LactationBreakPolicy
1035.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoprovidereasonableaccommodationstoemployeesdesiring
toexpressbreastmilkfortheemployee'sinfantchild(29USC§207andLaborCode§§
1030-1032).
1035.2POLICY
Itisthepolicyofthisdepartmenttoprovide,incompliancewiththeFairLaborStandardsAct,
reasonablebreaktimeandappropriatefacilitiestoaccommodateanyemployeedesiringto
expressbreastmilkforhernursinginfantchild(29USC§207andLaborCode§1030).
1035.3LACTATIONBREAKTIME
Arestperiodshouldbepermittedeachtimetheemployeehastheneedtoexpressbreast
milk(29USC§207).Ingeneral,lactationbreaksthatcumulativelytotal30minutesor
lessduringanyfour-hourworkperiodormajorportionofafour-hourworkperiodwouldbe
consideredreasonable.However,individualcircumstancesmayrequiremoreorlesstime.
Suchbreaks,iffeasible,shouldbetakenatthesametimeastheemployee'sregularly
scheduledrestormealperiods.
Whileareasonableeffortwillbemadetoprovideadditionaltimebeyondauthorizedbreaks,
anysuchtimeexceedingregularlyscheduledandpaidbreaktimewillbeunpaid(Labor
Code§1030).
EmployeesdesiringtotakealactationbreakshallnotifyCentralDispatchorasupervisor
priortotakingsuchabreak.Suchbreaksmaybereasonablydelayediftheywouldseriously
disruptdepartmentoperations(LaborCode§1032).
Oncealactationbreakhasbeenapproved,thebreakshouldnotbeinterruptedexceptfor
emergencyorexigentcircumstances.
1035.4PRIVATELOCATION
TheDepartmentwillmakereasonableeffortstoaccommodateemployeeswiththeuseof
anappropriateroomorotherlocationtoexpressmilkinprivate.Suchroomorplaceshould
beincloseproximitytotheemployee'sworkareaandshallbeotherthanabathroomor
toiletstall.Thelocationmustbeshieldedfromviewandfreefromintrusionfromco-workers
andthepublic(29USC§207andLaborCode§1031).
Employeesoccupyingsuchprivateareasshalleithersecurethedoororotherwisemake
itcleartoothersthattheareaisoccupiedwithaneedforprivacy.Allotheremployees
shouldavoidinterruptinganemployeeduringanauthorizedbreak,excepttoannouncean
emergencyorotherurgentcircumstance.
Authorizedlactationbreaksforemployeesassignedtotheeldmaybetakenatthenearest
appropriateprivatearea.
LactationBreakPolicy-486
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LactationBreakPolicy
1035.5STORAGEOFEXPRESSEDMILK
Anyemployeestoringexpressedmilkinanyauthorizedrefrigeratedareawithinthe
Departmentshallclearlylabelitassuchandshallremoveitwhentheemployeeendsher
shift.
LactationBreakPolicy-487
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Policy
1036
ElDoradoCountySheriff'sOfce
PolicyManual
PayrollRecordProcedures
1036.1PURPOSEANDSCOPE
PayrollrecordsaresubmittedtoAdministrativeServicesonabi-weeklybasisforthe
paymentofwages.
1036.1.1RESPONSIBILITYFORCOMPLETIONOFPAYROLLRECORDS
Employeesareresponsiblefortheaccurateandtimelysubmissionofpayrollrecordsfor
thepaymentofwages.
Allsupervisors/managersresponsibleforsigningandapprovingtimecardsareresponsible
forensuringtheaccuracyoftheemployee'stimecard,includingthehoursworked,timeoff,
andensuringthatallovertimewasauthorizedandinaccordancewithSheriff'sOfceand
Countypolicies.
1036.1.2TIMEREQUIREMENTS
Allemployeesarepaidonabi-weeklybasisonFriday,withcertainexceptionssuchas
holidays.PayrollrecordsshallbecompletedandsubmittedtoAdministrativeServicesno
laterthan8:00a.m.ontheFridaymorningbeforetheendofthepayperiod,unlessspecied
otherwise.
Whenemployees'timesheetsarelistedas"Approved"intheKronos/T eleStaffsystem,
Sheriff'spayrollstaffwillprintthetimecardandchangethestatusto"PayrollPreparation".
Anychangestotimesheetsafterthestatushasbeenupdatedto"PayrollPreparation"must
bemadeusingthe"AmendmenttoTimeCard"formlocatedinGoogleSharedDocuments.
Itistheemployee'sresponsibilitytoensurethatallcorrectionsareproperlyenteredinto
TeleStaff.
"AmendmenttoTimeCard"formsmustbesignedbyasupervisor,thenFAXedtoassoon
aspossibletoSheriff'sPayrollat530-642-9473.ThecompletedformandFAXreceiptwill
begiventotheAdministrativeSergeantorothersupervisorresponsibleforpayrollinthe
employee'sdepartment.
"AmendmenttoTimeCard"formsreceivedpriortonoonontheSaturdayfollowingthelast
dayofthepayperiodshallbeprocessedbySheriff'sPayrollimmediately.Formsreceived
bySheriff'sPayrollafternoonontheSaturdayfollowingthelastdayofthepayperiodwill
beprocessedwiththenextpayperiod.(Seeexample)
Example:Theemployeeworksovertimeafterhis/hertimecardhasbeenupdatedto
PAYROLLPREPARATIONinpayperiod10.He/shesubmitsanAmendmenttoTimeCard
formafternoonontheSaturdayfollowingtheendofthepayperiod.Theovertimewillbe
includedinpayperiod11asitwouldhavebeenpaidinpayperiod10,evenifthereistime
offinpayperiod11.
IfthereisaCountyHolidayinthepayperiod,theabovetimesmaychange.Employeeswill
benotiedviaanInformationBulletinofanychangestoduedatesandtimes.
PayrollRecordProcedures-488
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Policy
1038
ElDoradoCountySheriff'sOfce
PolicyManual
OvertimePayment
1038.1PURPOSEANDSCOPE
ItisthepolicyoftheDepartmenttocompensatenon-exemptsalariedemployeeswho
workauthorizedovertimeeitherbypaymentofwagesasagreedandineffectthroughtheir
MemorandumofUnderstanding(MOU),orbytheallowanceofaccrualofcompensatory
timeoff.Inordertoqualifyforeither,theemployeemustcompleteandsubmitanEDSO
Timesheetreectingthehoursworkedandtheovertimecode.
1038.1.1DEPARTMENTPOLICY
Becauseofthenatureofpolicework,andthespecicneedsoftheDepartment,adegree
ofexibilityconcerningovertimepoliciesmustbemaintained.
Non-exemptemployeesarenotauthorizedtovolunteerworktimetotheDepartment.All
overtimerequestsmustbeexpresslyapprovedbyasupervisorinadvance.Ifcircumstances
donotpermitpriorapproval,thenapprovalshallbesoughtassoonaspracticalduringthe
overtimeshiftandinnocaselaterthantheendofshiftinwhichtheovertimeisworked.
Shortperiodsofworkattheendofthenormaldutyday(e.g.,lessthanonehourin
duration)maybehandledunofciallybetweenthesupervisorandtheemployeebyexing
asubsequentshiftscheduletocompensateforthetimeworkedratherthanbysubmitting
requestsforovertimepayments.Ifthesupervisorauthorizesordirectstheemployeeto
completeaformforsuchaperiod,theemployeeshallcomply.
Theindividualemployeemayrequestcompensatorytimeinlieuofreceivingovertime
payment,however,theemployeemaynotexceedtheamountestablishedintheir
respectiveMOU.
1038.2OVERTIMEAUTHORIZATION
Employeesshallhaveallovertimeveriedandsignedbytheirimmediatesupervisor,or
otherauthorizedsupervisorinhis/herabsence,beforesubmittingtheEDSOTimesheetto
Payroll.Failuretofollowthisproceduremayresultinadelayordenialofcompensation.
1038.2.1SUPERVISORSRESPONSIBILITY
Thesupervisorwhoveriestheovertimeearnedshallverifythattheovertimewasworked
beforeapprovingtherequest.
1038.3ACCOUNTINGFOROVERTIMEWORKED
Employeesaretorecordtheactualtimeworkedinanovertimestatus.Insomecases,
theMemorandumofUnderstandingprovidesthataminimumnumberofhourswillbepaid,
(e.g.,twohoursforCall-backcompensation,threehoursforCourt).Supervisorapproval
mustbeobtainedineachcase.
1038.3.1ACCOUNTINGFORPORTIONSOFANHOUR
Whenaccountingforlessthanafullhour,timeworkedshallberoundeduptothenearest
fourthofanhourasindicatedbythefollowingchart:
OvertimePayment-489
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OvertimePayment
TIMEWORKEDINDICATEONCARD
1to15minutes.25hour
16to30minutes.50hour
31to45minutes.75hour
46to60minutes1hour
1038.3.2VARIATIONINTIMEREPORTED
Wheretwoormoreemployeesareassignedtothesameactivity,case,orcourttrialand
theamountoftimeforwhichpaymentisrequestedvariesfromthatreportedbytheother
deputy,theShiftSergeantorotherapprovingsupervisormayrequireeachemployeeto
includethereasonforthevariationonthebackoftheovertimepaymentrequest.
1038.4SCHEDULINGFORTRAINING
(a)Employeesattendingatraining,classorconferenceofve(5)ormoredaysshallhave
theirworkscheduleadjustedtomatchtheclassschedule.Forexample,anemployee
workinga12-hourscheduleora4/10schedulewithapaidlunchhour,whoisassignedto
attenda5-dayclass,shallhavehisorherschedulechangedto5/8withoutapaidlunchfor
thatweek.PursuanttoSection18oftheMOUwiththeDeputySheriff'sAssociation,Section
1ofArticle7oftheMOUwiththeElDoradoCountyEmployees'AssociationandSection
1ofArticle7oftheMOUswiththeOperatingEngineers'Local3,theTrainingSectionwill
notifytheemployeeoftheschedulechangewhentheemployeeisnotiedofapproved
training.Requestsfortrainingmustbesubmittedthirty(30)daysinadvancetoensurethat
timelynoticecanbegiven.Requestssubmittedlessthanthirty(30)daysinadvancewillbe
deniedunlesstheemployeeiswillingtowaivenoticeortheDivisionCommanderauthorizes
anyresultingovertime.
Wheneverpossible,anemployeewhoisassignedtooneshiftandwhomustattenda
trainingsessionduringanothershiftshallhavehisorherworkscheduleadjustedbyhisor
hersupervisorsothattheshiftonwhichtrainingisprovidedistheemployee'sregularshift
forthatday.Appropriatenoticemustbegiventotheemployeepursuanttotheapplicable
MOU.Supervisorswillbeheldresponsibleforfailingtomakesuchschedulechangesif
overtimechargesareincurredwhichcouldhavebeenavoided.
(b)Traveltimebetweenanemployee'shomeandthelocationofatrainingcourse,classor
conferencewillbetreatedasnormalcommutingtimeandsuchtimewillnotbecompensated
unlessandtotheextentthatitcutsacrosstheemployee'sthen-assignedworkhours.
(c)Compensationwillnotbepaidforemployee'straveltoalocationwhereheorshemust
stayovernighttoattendtraining,classesorconferences,unlessthetraveltimecutsacross
theemployee'sassignedworkhoursinaworkdayorcutsacrosscorrespondingworkhours
onnon-workingdays.
(d)Compensationrelatedtotraveltimefortrainings,classesorconferencesnotaddressed
insubsections(b)or(c)above,willbetreatedasfollows:Traveltimetoandfroman
OvertimePayment-490
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PolicyManual
OvertimePayment
approvedtraining,classorconferencewillnotbecompensatedunlessandtotheextentthat
itcutsacrosstheemployee'sthen-assignedworkschedulefortheday.Astotraveltimefor
atraining,classorconferencethatexceedstheemployee'sthen-assignedworkschedule
fortheday,onlythedriverwhoisusingtheirowncarinsteadofpublictransportation,for
authorizedovernighttraveltoandfromthetraining,classorconferencelocation,andnot
employeeswhoarepassengersinanymodeoftravel,shallhavethatperiodoftravel
includedforpurposesofcomputinganyovertimecompensationduefortherelevantpay
period.
(e)Onlyonevehicletravelingtoasingledestinationwillbeauthorized,unlessmorethan
fouremployeesaretravelingtoasinglelocationandasecondvehicleisrequiredto
accommodatealloftheemployees.Travelshallbeaccomplishedinthemosteconomical,
reasonablemanneravailable,andshouldanemployeeselectsomeothermeansof
transportation,anyrequiredreimbursementorcompensationshallnotexceedtheamount
ofthemosteconomicalmeansoftransportation.
(f)ThispolicyshallapplyandbeimplementedinaccordancewithFLSArequirements.
1038.5VACATION/COMPENSATORYTIMEOFF
Employeesshallnotbegrantedvacationand/orcompensatorytimeoffandthenallowedto
workthatsameshiftandearnovertime.Approvalofvacationand/orcompensatorytimeof
shallbedeemedwithdrawniftheemployeeultimatelyworkstheshiftforwhichtheyhave
requestedtimeoff.Forexample,aDeputyassignedtoadayshiftinPatrolmaynottake
thedayshiftoffasvacationorcompensatorytimeoffandthenworkthatdayshiftforthe
TransportationSectionandbepaidatanovertimerate.
1038.6RESPONSIBILITYFORCOMPLIANCE
Supervisorsandmanagersshallberesponsibleforinsuringcompliancewiththeprovisions
ofthisPolicy.TheDepartment'sPayrollSectionshallbringanyapparentviolationsofthe
Policytotheattentionoftheresponsiblesupervisorormanagerwhoshalltakenecessary
correctiveaction.
OvertimePayment-491
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Policy
1040
ElDoradoCountySheriff'sOfce
PolicyManual
OutsideEmployment
1040.1PURPOSEANDSCOPE
Inordertoavoidactualorperceivedconictsofinterestfordepartmentalemployees
engaginginoutsideemployment,allemployeesshallobtainwrittenapprovalfromthe
Sheriffpriortoengaginginanyoutsideemployment.Approvalofoutsideemploymentshall
beatthediscretionoftheSheriffinaccordancewiththeprovisionsofthispolicy.
1040.1.1DEFINITIONS
OutsideEmployment-Anymemberofthisdepartmentwhoreceiveswages,
compensationorotherconsiderationofvaluefromanotheremployer,organizationor
individualnotafliateddirectlywiththisdepartmentforservices,product(s)orbenets
rendered.Forpurposesofthissection,thedenitionofoutsideemploymentincludes
thoseemployeeswhoareself-employedandnotafliateddirectlywiththisdepartmentfor
services,product(s)orbenetsrendered.
OutsideOvertime-Anymemberofthisdepartmentwhoperformsdutiesorserviceson
behalfofanoutsideorganization,company,orindividualwithinthisjurisdiction.Such
outsideovertimeshallberequestedandscheduleddirectlythroughthisdepartmentso
thattheDepartmentmaybereimbursedforthecostofwagesandbenets.
1040.2OBTAININGAPPROVAL
Nomemberofthisdepartmentmayengageinanyoutsideemploymentwithoutrst
obtainingpriorwrittenapprovaloftheSheriff.Failuretoobtainpriorwrittenapprovalfor
outsideemploymentorengaginginoutsideemploymentprohibitedbythispolicymaylead
todisciplinaryaction.
Inordertoobtainapprovalforoutsideemployment,theemployeemustsubmita
memorandumdescribingthenatureoftheemploymenttotheemployee'simmediate
supervisor.ThememorandumwillthenbeforwardedthroughchannelstotheSherifffor
consideration.
Ifapproved,theemployeewillbeprovidedwithacopyoftheapprovedmemorandum.
Unlessotherwiseindicatedinwritingontheapprovedmemorandum,itwillbevalidthrough
theendofthecalendaryearinwhichapproved.Anyemployeeseekingtherenewalof
authorizationshallsubmitanewmemorandumeachyear.
Anyemployeeseekingapprovalofoutsideemployment,whoserequesthasbeendenied,
shallbeprovidedwithawrittenreasonforthedenialoftheapplicationatthetimeofthe
denial(PenalCode§70(e)(3)).
1040.2.1APPEALOFDENIALOFOUTSIDEEMPLOYMENT
Ifanemployee'sOutsideEmploymentRequestisdeniedorwithdrawnbytheDepartment,
theemployeemayleawrittennoticeofappealtotheSheriffwithintendaysofthedateof
denial.
Iftheemployee'sappealisdenied,theemployeemayleagrievancepursuanttothe
proceduresetforthinthecurrentMemorandumofUnderstanding(MOU).
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OutsideEmployment
1040.2.2REVOCATION/SUSPENSIONOFOUTSIDEEMPLOYMENT
Anypermissionforoutsideemploymentmayberevokedorsuspendedunderthefollowing
circumstances:
(a)Shouldanemployee'sperformanceatthisdepartmentdeclinetoapointwhereit
isevaluatedbyasupervisorasneedingimprovementtoreachanoveralllevelof
competency,theSheriffmay,athisorherdiscretion,revokeanypreviouslyapproved
outsideemploymentpermission.Thatrevocationwillstanduntiltheemployee's
performancehasbeenreestablishedatasatisfactorylevelandhis/hersupervisor
recommendsreinstatementofpermissionforoutsideemployment
(b)Suspensionorrevocationofapreviouslyapprovedoutsideemploymentpermission
maybeincludedasatermorconditionofsustaineddiscipline
(c)If,atanytimeduringthetermofvalidpermissionforoutsideemployment,
anemployee'sconductoroutsideemploymentconictswiththeprovisionsof
departmentpolicy,thepermissionmaybesuspendedorrevoked
(d)Whenanemployeeisunabletoperformatafulldutycapacityduetoaninjuryorother
condition,anypreviousapprovalforoutsideemploymentmaybesubjecttosimilar
restrictionsasthoseapplicabletotheemployee'sfulltimedutiesuntiltheemployee
hasreturnedtoafulldutystatus
1040.3PROHIBITEDOUTSIDEEMPLOYMENT
ConsistentwiththeprovisionsofGovernmentCode§1126,theDepartmentexpressly
reservestherighttodenyanyOutsideEmploymentApplicationsubmittedbyanemployee
seekingtoengageinanyactivitywhich:
(a)Involvestheemployee'suseofdepartmentaltime,facilities,equipmentorsupplies,
theuseoftheDepartmentbadge,uniform,prestigeorinuenceforprivategainor
advantage
(b)Involvestheemployee'sreceiptoracceptanceofanymoneyorotherconsideration
fromanyoneotherthanthisdepartmentfortheperformanceofanactwhichthe
employee,ifnotperformingsuchact,wouldberequiredorexpectedtorenderin
theregularcourseorhoursofemploymentorasapartoftheemployee'sdutiesasa
memberofthisdepartment
(c)Involvestheperformanceofanactinotherthantheemployee'scapacityasa
memberofthisdepartmentthatmaylaterbesubjectdirectlyorindirectlytothe
control,inspection,review,auditorenforcementofanyotheremployeeofthis
department
(d)Involvestimedemandsthatwouldrenderperformanceoftheemployee'sdutiesfor
thisdepartmentlessefcient
1040.3.1OUTSIDESECURITYANDPEACEOFFICEREMPLOYMENT
ConsistentwiththeprovisionsofPenalCode§70,andbecauseitwouldfurthercreate
apotentialconictofinterest,nomemberofthisdepartmentmayengageinanyoutside
orsecondaryemploymentasaprivatesecurityguard,privateinvestigatororothersimilar
privatesecurityposition.
Anyprivateorganization,entityorindividualseekingspecialservicesforsecurityortrafc
controlfrommembersofthisdepartmentmustsubmitawrittenrequesttotheSheriffin
advanceofthedesiredservice.Suchoutsideextradutyovertimeassignmentswillbe
assigned,monitoredandpaidthroughtheDepartment.
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OutsideEmployment
(a)Theapplicantwillberequiredtoenterintoanindemnicationagreementpriorto
approval.
(b)Theapplicantwillfurtherberequiredtoprovideforthecompensationandfullbenets
ofallemployeesrequestedforsuchoutsidesecurityservices.
(c)Shouldsucharequestbeapproved,anyemployeeworkingoutsideovertimeshallbe
subjecttothefollowingconditions:
1.Thedeputy(s)shallwearthedepartmentaluniform/identication.
2.Thedeputy(s)shallbesubjecttotherulesandregulationsofthisdepartment.
3.Nodeputymayengageinsuchoutsideemploymentduringoratthesiteofa
strike,lockout,picket,orotherphysicaldemonstrationofalabordispute.
4.Compensationforsuchapprovedoutsidesecurityservicesshallbepursuantto
normalovertimeprocedures.
5.Nodeputymayengageinoutsideemploymentasapeaceofcerforanyother
publicagencywithoutpriorwrittenauthorizationoftheSheriff.
1040.3.2OUTSIDEOVERTIMEARRESTANDREPORTINGPROCEDURE
Anyemployeemakinganarrestortakingotherofcialpoliceactionwhileworkinginan
approvedoutsideovertimeassignmentshallberequiredtocompleteallrelatedreportsina
timelymannerpursuanttodepartmentpolicy.Timespentonthecompletionofsuchreports
shallbeconsideredincidentaltotheoutsideovertimeassignment.
1040.4DEPARTMENTRESOURCES
Employeesareprohibitedfromusinganydepartmentequipmentorresourcesinthecourse
oforforthebenetofanyoutsideemployment.Thisshallincludetheprohibitionofaccess
toofcialrecordsordatabasesofthisdepartmentorotheragenciesthroughtheuseofthe
employee'spositionwiththisdepartment.
1040.4.1REVIEWOFFINANCIALRECORDS
Employeesapprovedforoutsideemploymentexpresslyagreethattheirpersonal
nancialrecordsmayberequestedandreviewed/auditedforpotentialconictofinterest
(GovernmentCode§3308;GovernmentCode§1126).Priortoprovidingwrittenapproval
foranoutsideemploymentposition,theDepartmentmayrequestthatanemployeeprovide
his/herpersonalnancialrecordsforreview/auditinordertodeterminewhetheraconict
ofinterestexists.Failureoftheemployeetoprovidetherequestedpersonalnancial
recordscouldresultindenialoftheoff-dutyworkpermit.If,afterapprovingarequestfor
anoutsideemploymentposition,theDepartmentbecomesconcernedthataconictof
interestexistsbasedonanancialreason,theDepartmentmayrequestthattheemployee
providehis/herpersonalnancialrecordsforreview/audit.Iftheemployeeelectsnotto
providetherequestedrecords,his/heroff-dutyworkpermitmayberevokedpursuantto§
1040.2.2(c)ofthispolicy.
1040.5CHANGESINOUTSIDEEMPLOYMENTSTATUS
Ifanemployeeterminateshisorheroutsideemploymentduringtheperiodofvalid
permission,theemployeeshallpromptlysubmitwrittennoticationofsuchterminationto
theSheriffthroughchannels.Anysubsequentrequestforrenewalorcontinuedoutside
employmentmustthereafterbeprocessedandapprovedthroughnormalproceduresset
forthinthispolicy.
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OutsideEmployment
EmployeesshallalsopromptlysubmitinwritingtotheSheriffanymaterialchangesin
outsideemploymentincludinganychangeinthenumberofhours,typeofduties,or
demandsofanyapprovedoutsideemployment.Employeeswhoareuncertainwhethera
changeinoutsideemploymentismaterialareadvisedtoreportthechange.
1040.6OUTSIDEEMPLOYMENTWHILEONDISABILITY
Departmentmembersengagedinoutsideemploymentwhoareplacedondisabilityleave
ormodied/light-dutyshallinformtheirimmediatesupervisorinwritingwithinvedays
whetherornottheyintendtocontinuetoengageinsuchoutsideemploymentwhileon
suchleaveorlight-dutystatus.Theimmediatesupervisorshallreviewthedutiesofthe
outsideemploymentalongwithanyrelateddoctor'sorders,andmakearecommendation
totheSheriffwhethersuchoutsideemploymentshouldcontinue.
IntheeventtheSheriffdeterminesthattheoutsideemploymentshouldbediscontinued
oriftheemployeefailstopromptlynotifyhis/hersupervisorofhis/herintentionsregarding
theiroutsdieemployment,anoticeofrevocationofthemember'spermissionforoutside
employmentwillbeforwardedtotheinvolvedemployee,andacopyattachedtotheoriginal
outsideemploymentrequest.
Criteriaforrevokingpermissionforoutsideemploymentinclude,butarenotlimitedto,the
following:
(a)Theoutsideemploymentismedicallydetrimentaltothetotalrecoveryofthedisabled
member,asindicatedbytheCounty'sprofessionalmedicaladvisors.
(b)Theoutsideemploymentperformedrequiresthesameorsimilarphysicalability,as
wouldberequiredofanon-dutymember.
(c)Theemployee'sfailuretomaketimelynoticeoftheirintentionstotheirsupervisor.
WhenthedisabledmemberreturnstofulldutywiththeElDoradoCountySheriff'sOfce,
arequest(inwriting)maybemadetotheSherifftorestorethepermit.
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Policy
1042
ElDoradoCountySheriff'sOfce
PolicyManual
OnDutyInjuries
1042.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoprovideforthereportingofon-dutyinjuries,occupational
illnesses,ordeathstoRiskManagement,toensurepropermedicalattentionisreceived,
anddocumentthecircumstancesoftheincident.
1042.2WORKER'SCOMPENSATIONFUNDREPORTS
1042.2.1INJURIESREQUIRINGMEDICALCARE
Allworkrelatedinjuriesandworkrelatedillnessesrequiringmedicalcaremustbereported
tothe"CompanyNurse"andaDWC-1claimformshallbeprovidedtotheinjuredemployee
within24hoursfromthetimetheinjurywasdiscovered,oratthetimethe"CompanyNurse"
iscalledandthesupervisorisnotied.
1042.2.2ACCIDENTDEFINED
Accident-isdenedasanyoccurrencefromwhichbodilyinjuryorpropertydamagemay
result,regardlessofwhetheranyinjuryordamageactuallydoesoccur(e.g.,exposure
wherenoimmediateinjuryisapparent).
1042.2.3EMPLOYEE'SRESPONSIBILITY
Anyemployeesustaininganywork-relatedinjuryorillness,aswellasanyemployeewhois
involvedinanyaccidentwhileondutyshallreportsuchinjury,illnessoraccidentwithin24
hoursofincidentorassoonaspracticaltohis/hersupervisorandthe"CompanyNurse".
Anyemployeeobservingorlearningofapotentiallyhazardousconditionistopromptly
reporttheconditiontohis/herimmediatesupervisor.
Anyemployeesustainingawork-relatedinjuryorillnessthatrequiresrelieffromdutyis
requiredtobeexamined/treatedbyadoctor.
Anyemployeesustainingawork-relatedinjuryorillnessthatrequiresrelieffromdutyis
alsorequiredtocomplywithdepartmentalpoliciesanddirectivesrelatingtothedutyto
periodicallycallinduringabsences,aswellasthedutytonotifytheDepartmentofany
changeinconditionoranticipateddurationoftheabsence.
Whenappropriate,anemployeebeingtreatedforanon-dutyinjuryshouldinformthe
attendingphysicianthatamodieddutyassignmentmaybeavailableattheDepartment.
Limited-servicedutymaybeavailablefortheemployeeswhoseinjuriespreventresumption
ofregularduties.
Aninjuredemployeeoremployeewhohassufferedawork-relatedillnessshallreportas
soonaspracticaltohis/herimmediatesupervisortheextentanddurationofanywork
restrictionsiftheyareknown.Inaddition,suchemployeesarerequiredtopromptlysubmit
allmedicalreleases,whetherpartialorfullreleases,totheirsupervisor.
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OnDutyInjuries
1042.2.4SUPERVISOR'SRESPONSIBILITY
Asupervisorlearningofanywork-relatedinjury,illnessoraccidentshallpromptlyprepare
theappropriateformsasoutlinedunderthispolicy.Updatedcopiesofformswith
instructionsforcompletionprovidedbyRiskManagementarekeptintheSergeant'sofce.
Whenanaccident,injury,orillnessisreportedinitiallytothe"CompanyNurse"and
theemployeesubsequentlyrequiresprofessionalmedicalcare,theStateofCalifornia
Employer'sReportofOccupationalInjuryorIllnessformshallthenbecompleted.The
injuredemployeeshallalsosigntheformintheappropriatelocation.
EveryinjuredemployeemustbeprovidedwithanEmployee'sClaimforWorkers'
CompensationBenetsForm(DWC-1)within24hours,regardlessofthenatureofillness
orinjury.
1042.2.5SHERIFFRESPONSIBILITY
TheSheriff,orhis/herdesignee,shallreviewandforwardcopiesoftheDWC-1reportto
theDepartmentofHumanResources.Anycopiesofthereportandanyrelateddocuments
retainedbytheDepartmentshallbeledintheemployee'scondentialmedicalleandnot
intheemployee'spersonnelle(seePolicyManual§1026).
1042.3INJURYNOTREQUIRINGMEDICALATTENTION
Injuriesandillnessesnotrequiringmedicalattentionwillstillneedtonotify"Company
Nurse".
Bynotifying"CompanyNurse",theemployeewillnotprecludehis/herabilitytoseekmedical
attentionlater.
1042.4SETTLEMENTOFINJURYCLAIMS
Occasionally,anemployee'swork-relatedinjuryresultsfromthenegligentorwrongfulacts
ofanother,forwhichtheemployee,theCounty,and/orotherinsurersareentitledtorecover
civilly.T oensurethattheCounty'sinterestsareprotectedandthattheemployeehas
thebenetoftheCounty'sexperienceinthesematters,thefollowingprocedureistobe
followed:
1042.4.1EMPLOYEETOREPORTINITIALCONTACTS
Whenanemployeesustainswork-relatedinjuriescausedbyanotherpersonandisthen
approachedbysuchpersonoranagent,insurancecompany,orattorneyandoffereda
settlementofclaims,thatemployeeshalltakenoactionotherthantomakeawrittenreport
ofthiscontacttohis/hersupervisorassoonaspossible.
1042.4.2NOSETTLEMENTWITHOUTPRIORAPPROVAL
Nolessthanten(10)dayspriortoacceptingandnalizingthesettlementofanythirdparty
claimarisingoutoforrelatedtoanondutyinjury,theemployeeshallprovidetheSheriff
withwrittennoticeoftheproposedtermsofsuchsettlement.Innocaseshalltheemployee
acceptasettlementwithoutrstprovidingsuchwrittennoticetotheSheriff.Thepurpose
ofsuchnoticetopermittheCountytodeterminewhetherornottheofferedsettlement
willaffectanyclaimtheCountymayhaveregardingpaymentfordamage(s)toequipment
orreimbursementforwagesagainstthepersonwhocausedtheaccidentorinjuryandto
protecttheCounty'srightofsubrogation,whileensuringthattheemployee'srightstoreceive
compensationforinjuriesarenotaffected.
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Policy
1044
ElDoradoCountySheriff'sOfce
PolicyManual
PersonalAppearanceStandards
1044.1PURPOSEANDSCOPE
Inordertoprojectuniformityandneutralitytowardthepublicandothermembersofthe
department,employeesshallmaintaintheirpersonalhygieneandappearancetoprojecta
professionalimageappropriateforthisdepartmentandfortheirassignment.
1044.2GROOMINGSTANDARDS
Unlessotherwisestatedandbecausedeviationsfromthesestandardscouldpresentofcer
safetyissues,thefollowingappearancestandardsshallapplytoallemployees,except
thosewhosecurrentassignmentwoulddeemthemnotappropriate,andwheretheSheriff
hasgrantedexception.
1044.2.1HAIR
Hairstylesofallmembersshallbeneatinappearance.Formaleswornmembers,hairmust
notextendbelowthetopedgeoftheuniformcollarwhileassuminganormalstance.Hair
shallnotextendbelowtheupper1/2oftheearnorextendlowerontheforeheadthanthe
eyebrows,ifcombedforward.
Forfemaleswornmembers,hairmustbenolongerthanthehorizontallevelofthebottom
oftheuniformpatchwhentheemployeeisstandingerect,wornuporinatightlywrapped
braidorponytail.
1044.2.2MUSTACHES
Ashortandneatlytrimmedmustachemaybeworn.Mustachesshallnotextendbelowthe
cornersofthemouthorbeyondthenaturalhairlineoftheupperlip.
1044.2.3SIDEBURNS
Sideburnsshallnotextendbelowthebottomoftheouterearopening(thetopofthe
earlobes)andshallbetrimmedandneat.
1044.2.4FACIALHAIR
Facialhairotherthansideburns,mustachesandeyebrowsshallnotbeworn,unless
authorizedbytheSherifforhisorherdesignee.
1044.2.5FINGERNAILS
Fingernailsextendingbeyondthetipofthengercanposeasafetyhazardtodeputiesor
others.Forthisreason,ngernailsshallbetrimmedsothatnopointofthenailextends
beyondthetipofthenger.
1044.2.6JEWELRYANDACCESSORIES
Nojewelryorpersonalornamentsshallbewornbydeputiesonanypartoftheuniformor
equipment,exceptthoseauthorizedwithinthismanual.Jewelry,ifwornaroundtheneck,
shallnotbevisibleabovetheshirtcollar.
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PersonalAppearanceStandards
Earringsshallnotbewornbyuniformedswornmembers,detectivesorspecialassignment
personnelwithoutpermissionoftheSherifforhis/herdesignee.Onlyoneringmaybeworn
oneachhandoftheemployeewhileon-duty.
1044.3TATTOOS
WhileondutyorrepresentingtheDepartmentinanyofcialcapacity,everyreasonable
effortshouldbemadetoconcealtattoosorotherbodyart.Atnotimewhileondutyor
representingtheDepartmentinanyofcialcapacity,shallanyoffensivetattooorbodyart
bevisible(examplesofoffensivetattooswouldinclude,butnotbelimitedtothosewhich
depictracial,sexual,discriminatory,gangrelated,orobscenelanguage).
1044.4BODYPIERCINGORALTERATION
Bodypiercingoralterationtoanyareaofthebodyvisibleinanyauthorizeduniformorattire
thatisadeviationfromnormalanatomicalfeaturesandwhichisnotmedicallyrequiredis
prohibited.Suchbodyalterationincludes,butisnotlimitedto:
(a)Tonguesplittingorpiercing.
(b)Thecompleteortransdermalimplantationofanymaterialotherthanhairreplacement.
(c)Abnormalshapingoftheears,eyes,noseorteeth
(d)Brandingorscarication.
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1046
ElDoradoCountySheriff'sOfce
PolicyManual
UniformRegulations
1046.1PURPOSEANDSCOPE
TheuniformpolicyoftheElDoradoCountySheriff'sOfceisestablishedtoensurethat
uniformeddeputieswillbereadilyidentiabletothepublicthroughtheproperuseand
wearingofdepartmentuniforms.Employeesshouldalsorefertothefollowingassociated
PolicyManualsections:
Section700-DepartmentOwnedandPersonalProperty
Section1024-BodyArmor
Section1044-GroomingStandards
Section1045PersonalAppearanceStandards
Section1047UniformSpecications
TheUniformandEquipmentSpecicationsmanualismaintainedandperiodicallyupdated
bytheSherifforhis/herdesignee.Thatmanualshouldbeconsultedregardingauthorized
equipmentanduniformspecications.
1046.2WEARINGANDCONDITIONOFUNIFORMANDEQUIPMENT
Sheriff'semployeesweartheuniformtobeidentiedasthelawenforcementauthorityin
society.Theuniformalsoservesanequallyimportantpurposetoidentifythewearerasa
sourceofassistanceinanemergency,crisisorothertimeofneed.
(a)Uniformandequipmentshallbemaintainedinaserviceableconditionandshallbe
readyatalltimesforimmediateuse.Uniformsshallbeneat,clean,andappear
professionallypressed.
(b)Allpeaceofcersofthisdepartmentshallpossessandmaintainatalltimes,a
serviceableuniformandthenecessaryequipmenttoperformuniformedeldduty.
(c)Personnelshallwearonlytheuniformspeciedfortheirrankandassignment.
(d)Theuniformistobewornincompliancewiththespecicationssetforthinthe
department'suniformspecicationsthataremaintainedseparatelyfromthispolicy.
(e)Allsupervisorswillperformperiodicinspectionsoftheirpersonneltoensure
conformancetotheseregulations.
(f)Civilianattireshallnotbewornincombinationwithanydistinguishablepartofthe
uniform.
(g)Uniformsareonlytobewornwhileonduty,whileintransittoorfromwork,forcourt,
oratotherofcialdepartmentfunctionsorevents.
(h)Iftheuniformiswornwhileintransit,anoutergarmentshallbewornovertheuniform
shirtsoasnottobringattentiontotheemployeewhilehe/sheisoff-duty.
(i)Employeesarenottopurchaseordrinkalcoholicbeverageswhilewearinganypart
ofthedepartmentuniform,includingtheuniformpants.
(j)MirroredsunglasseswillnotbewornwithanyDepartmentuniform.
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(k)Visiblejewelry,otherthanthoseitemslistedbelow,shallnotbewornwiththeuniform
unlessspecicallyauthorizedbytheSheriffortheauthorizeddesignee.
1.Wristwatch
2.Weddingring(s),classring,orotherringoftastefuldesign.Amaximumofone
ring/setmaybewornoneachhand
3.Medicalalertbracelet
1046.3UNIFORMCLASSES
1046.3.1CLASSAUNIFORM
TheClassAuniformistobewornonspecialoccasionssuchasfunerals,graduations,
ceremonies,orasdirected.TheClassAuniformisrequiredforallswornpersonneland
CorrectionalOfcers.TheClassAuniformincludesthestandardissueuniformwith:
(a)Longsleeveshirtwithtie.
(b)Polishedshoes.
(c)Metalnameplateandauthorizedyellowmetalsectionpin.
(d)Departmentissuedmetalbadge.
(e)Bootswithpointedtoesarepermitted.
1046.3.2CLASSBUNIFORM
AllDeputiesandCorrectionalOfcerswillpossessandmaintainaserviceableClassB
uniformatalltimes.
TheClassBuniformwillconsistofthesamegarmentsandequipmentastheClassA
uniformwiththefollowingexceptions:
(a)Thelongorshortsleeveshirtmaybewornwiththecollaropen.Notieisrequired.
(b)ForDeputySheriffs,Sheriff'sSergeants,CorrectionalOfcersandCorrectional
Sergeants,ablackcrewneckshirtmustbewornwiththeuniform.Sheriff's
Lieutenantsandabovehavetheoptionofwearingawhiteorblackt-shirt,attheir
discretion.
(c)AblackturtleneckorDickiemaybewornwithlongsleeveuniformshirt.
(d)Allshirtbuttonsmustremainbuttonedexceptforthelastbuttonattheneck.
(e)ShoesfortheClassBuniformmaybeasdescribedintheClassAuniform.
(f)Approvedallblackunpolishedshoesmaybeworn.
(g)Embroiderednameandauthorizedsectionembroidery.
(h)Bootswithpointedtoesarepermitted.
1046.3.3CLASSCUNIFORM
TheClassCuniformmaybeestablishedtoalloweldpersonnelcoolerclothingduringthe
summermonthsorspecialduty.Thedepartmentissuedclothbadgeisauthorizedonthis
uniform.
TheClassCuniformconsistsoftheClassC,"5.11TDU",pants,TDUGreen,ripstop,
describedin1047.2.2,andtheClassC,"5.11TDU",shirt,TDUKhaki,ripstop,describedin
1047.2.3.
UniformRegulations-501
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UniformRegulations
(a)Thelongorshortsleeveshirtmaybewornwiththecollaropen.Notieisrequired.
(b)ForDeputySheriffs,Sheriff'sSergeants,CorrectionalOfcersandCorrectional
Sergeants,ablackcrewneckshirtmustbewornwiththeuniform.Sheriff'sand
CorrectionalLieutenantsandabovehavetheoptionofwearingawhiteorblack
tshirt,attheirdiscretion.
(c)AblackturtleneckorDickiemaybewornwithlongsleeveuniformshirt.
(d)Allshirtbuttonsmustremainbuttonedexceptforthelastbuttonattheneck.
(e)ShoesfortheClassCuniformmaybeasdescribedintheClassAuniform.
(f)Approvedallblackunpolishedshoesmaybeworn.
(g)Bootswithpointedtoesarepermitted.
(h)Embroiderednameandauthorizedsectionembroidery.
(i)Embroideredbadgeascurrentlyauthorizedbypolicy.
(j)Pantswillbewornunblousedwithanydrawstringsremoved.
1046.3.4SPECIALIZEDUNITUNIFORMS
TheSheriffmayauthorizespecialuniformstobewornbydeputiesinspecializedunitssuch
asCanineTeam,SWAT,BicyclePatrol,andotherspecializedassignments.
1046.3.5FOULWEATHERGEAR
TheUniformandEquipmentSpecicationsliststheauthorizeduniformjacketandraingear.
1046.4INSIGNIAANDPATCHES
(a)ShoulderPatches-TheauthorizedshoulderpatchsuppliedbytheDepartmentshall
bemachinestitchedtothesleevesofalluniformshirtsandjackets,1/2-inchbelow
theshoulderseamoftheshirtandbebisectedbythecreaseinthesleeve.
(b)Servicestripes,stars,etc.-Servicestripesandotherindicatorsforlengthofservice
maybewornonlongsleevedshirtsandjackets.Theyaretobemachinestitched
ontotheuniform.Thebottomoftheservicestripeshallbesewnthewidthofoneand
one-halfinchesabovethecuffseamwiththerearoftheservicestripessewnonthe
dressofthesleeve.Thestripesaretobewornontheleftsleeveonly.
(c)Theregulationnameplate,oranauthorizedsewnonclothnameplate,shallbewornat
alltimeswhileinuniform.Thenameplateshalldisplaytheemployee'srst(optional)
andlastname.Thenameplateshallbewornandplacedabovetherightpocket
locatedinthemiddle,bisectedbythepressedshirtseam,withequaldistancefrom
bothsidesofthenameplatetotheouteredgeofthepocket.
(d)Whenajacketisworn,thenameplateoranauthorizedsewnonclothnameplateshall
beafxedtothejacketinthesamemannerastheuniform.
(e)Badge-Thedepartmentissuedbadge,oranauthorizedsewnonclothreplica,must
bewornandvisibleatalltimeswhileinuniform.
(f)RankInsignia-Thedesignatedinsigniaindicatingtheemployee'srankmustbeworn
atalltimeswhileinuniform.TheSheriffmayauthorizeexceptions.
(g)UnitedStatesMilitaryRibbons-AswornEDSOmemberwhoisacurrentactive,
reserveorhonorablydischargedorretiredU.S.Militarymember/veteranwhowas
awardedribbonsduringtheirservicemayweartheseribbonsontheirClassA(Ike)
Jacket.Theribbonsaretobecenteredabovetherightbreastpocket.Yourrequired
EDSOnameplateshouldbecenteredonthetopofthepocketap,belowthebottom
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UniformRegulations
rowofribbons.Yourbranchofserviceregulationsonthewearingofthesemilitary
ribbonswillsettheprecedenceoftheirorder,seniortojunior.Thewearingofthese
ribbonsisauthorizedbytheSherifforhisdesigneeformilitary/veteranrelatedevents,
suchas,militaryveteranfuneralsorothermilitarymemorialevents,asdirectedbythe
Sheriff.(Militarymedalsandbadgesarenotauthorized).
1046.4.1MOURNINGBADGE
Uniformedemployeesshallwearablackmourningbandacrosstheuniformbadge
wheneveralawenforcementofceriskilledinthelineofduty.Thefollowingmourning
periodswillbeobserved:
(a)Adeputyofthisdepartment-Fromthetimeofdeathuntilmidnightonthe14thday
afterthedeath.
(b)Adeputyfromthisoranadjacentcounty-Fromthetimeofdeathuntilmidnighton
thedayofthefuneral.
(c)Funeralattendee-Whileattendingthefuneralofanoutofregionfallenofcer.
(d)NationalPeaceOfcersMemorialDay(May15th)-From0001hoursuntil2359hours.
(e)AsdirectedbytheSheriff.
1046.5CIVILIANATTIRE
ThereareassignmentswithintheDepartmentthatdonotrequirethewearingofauniform
becauserecognitionandauthorityarenotessentialtotheirfunction.Therearealso
assignmentsinwhichthewearingofcivilianattireisnecessary.
(a)Allemployeesshallwearclothingthattsproperly,iscleanandfreeofstains,andnot
damagedorexcessivelyworn.
(b)Allmaleadministrative,investigativeandsupportpersonnelwhoelecttowearcivilian
clothingtoworkshallwearbuttonstyleshirtswithacollar,slacksorsuitsthatare
professionalinstyle.Whenappearingincourtatieofconservativedesignshallbe
worn.
(c)Allfemaleadministrative,investigative,andsupportpersonnelwhoelecttowear
civilianclothestoworkshallweardresses,slacks,shirts,blouses,orsuitswhichare
professionalinstyle.
(d)Thefollowingitemsshallnotbewornonduty:
1.T-shirtalone
2.Opentoedsandalsor"ip-ops"
3.Swimsuit,tubetops,orhalter-tops
4.Spandextypepantsorsee-throughclothing
5.Distastefulprintedslogans,buttonsorpins
6.Jeansofanycolor.
(e)VariationsfromthisorderareallowedatthediscretionoftheSheriffordesigneewhen
theemployee'sassignmentorcurrenttaskisnotconducivetothewearingofsuch
clothing.
(f)Noitemofcivilianattiremaybewornondutythatwouldadverselyaffectthereputation
oftheElDoradoCountySheriff'sOfceorthemoraleoftheemployees.
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(g)EmployeesmaywearauthorizedPolowithemployeenameandtitle(civilian),as
describedinpolicy1047.2.3(h),forspeciedassignments,withDivisionCommander
approval.
1046.6POLITICALACTIVITIES,ENDORSEMENTS,AND
ADVERTISEMENTS
UnlessspecicallyauthorizedbytheSheriff,ElDoradoCountySheriff'sOfceemployees
maynotwearanypartoftheuniform,bephotographedwearinganypartoftheuniform,
utilizeadepartmentbadge,patchorotherofcialinsignia,orcausetobeposted,published,
ordisplayed,theimageofanotheremployee,oridentifyhimself/herselfasanemployeeof
theElDoradoCountySheriff'sOfcetodoanyofthefollowing(GovernmentCode
§§3206
and3302):
(a)Endorse,support,oppose,orcontradictanypoliticalcampaignorinitiative.
(b)Endorse,support,oppose,orcontradictanysocialissue,cause,orreligion.
(c)Endorse,support,oroppose,anyproduct,service,companyorothercommercial
entity.
(d)Appearinanycommercial,social,ornon-protpublication,oranymotionpicture,lm,
video,publicbroadcast,oranywebsite.
1046.7OPTIONALEQUIPMENT-MAINTENANCE,ANDREPLACEMENT
(a)AnyoftheitemslistedintheUniformandEquipmentSpecicationsasoptionalshall
bepurchasedtotallyattheexpenseoftheemployee.Nopartofthepurchasecost
shallbeoffsetbytheDepartmentforthecostofprovidingtheDepartmentissueditem.
(b)Maintenanceofoptionalitemsshallbethenancialresponsibilityofthepurchasing
employee.Forexample,repairsduetonormalwearandtear.
(c)Replacementofitemslistedinthisorderasoptionalshallbedoneasfollows:
1.Whentheitemisnolongerfunctionalbecauseofnormalwearandtear,the
employeebearsthefullcostofreplacement.
2.Whentheitemisnolongerfunctionalbecauseofdamageinthecourseof
theemployee'sduties,itshallbereplacedfollowingtheproceduresforthe
replacementofdamagedpersonalproperty.(PolicyManual§700)
1046.7.1RETIREEBADGES
TheSheriffmayissueidenticationintheformofabadge,insignia,emblem,device,
label,certicate,cardorwritingthatclearlystatesthepersonhashonorablyretiredfrom
theElDoradoCountySheriff'sOfce.Thisidenticationisseparateanddistinctfromthe
identicationauthorizedbyPenalCode§25455andreferencedintheRetiredDeputy
CCWEndorsementPolicyinthismanual.
Abadgeissuedtoanhonorablyretiredpeaceofcerthatisnotafxedtoaplaqueorother
mementowillhavethewordsHonorablyRetiredclearlyvisibleonitsface.Aretireeshall
beinstructedthatanysuchbadgewillremainthepropertyoftheElDoradoCountySheriff's
Ofceandwillberevokedintheeventofmisuseorabuse(PenalCode§538d).
1046.8UNAUTHORIZEDUNIFORMS,EQUIPMENTANDACCESSORIES
ElDoradoCountySheriff'sOfceemployeesmaynotwearanyuniformitem,accessoryor
attachmentunlessspecicallyauthorizedintheUniformandEquipmentSpecicationsor
bytheSheriffordesignee.
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ElDoradoCountySheriff'sOfceemployeesmaynotuseorcarryanysafetyitem,tool
orotherpieceofequipmentunlessspecicallyauthorizedintheUniformandEquipment
SpecicationsorbytheSheriffordesignee.
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1047
ElDoradoCountySheriff'sOfce
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UniformSpecications
1047.1PURPOSEANDSCOPE
Thepurposeofthisorderistoaddresstheofcialuniformspecicationsforalluniformed
personnel.
Note:CorrectionalOfceruniformstandardsarespeciedinCustodyDivisionJailManual,
Section1.05.
1047.2UNIFORMS
1047.2.1HEADGEAR
(a)Campaign(optional)
1.MaterialColor-ConservationGREEN(Felt)orForestGREEN(Straw).
2.Style-Campaign,modelF40asmanufacturedbyStratton.Brimwidthmust
measure3inchesalldistancesfromcrown.Goldbraidcordwithacornends.
3.HatShield-AsillustratedinEdJonescatalogNo.779.Shieldshallbecentered
andattachedonfrontofhatface,asprovidedforbymanufacture.
(b)SpecialDutyCap(optional)
1.MaterialColor-BLACKcloth
2.StyleBaseballstyle,witha3-inchbrim.
3.Hatshield-Yellowembroideredthreequarterinchletters"SHERIFF"centered
horizontallyonfrontofcapandonehalfinchletters"ELDoradoCounty"arches
sothattopofarchistwoinchesfrombottomof"Sheriff".Managementpersonnel
mayhaveyellowembroideredleafvines("scrambledeggs")oncapbrimface.
Nootherwriting,markings,orembroideryisauthorized.
4.SpecialtyUnit'sDutyCap-OthercapsmaybeapprovedbytheSherifffor
specialtyunitssuchasDAREandK-9.Thesecapsmaynotbewornduring
regulardutyassignments.
(c)FoulWeatherCap
1.MaterialColor-BLACKvinylshellwithblackfuronsyntheticliner.Strapwith
snapstosecureearapsinupordownposition.
2.Style-"Arctic"style,withsingularapthatextendsovertherearandears,and
apinfrontwouldextendovertheforeheadoftheuserasabrim.
3.Hatshield-Shieldshallbecenteredandattachedonfrontofhatface.
(d)FoulWeatherKnitCap
1.100%acrylicWintukorsyntheticblend(polyester/spandexeece),black
incolor,manufacturedtomeettheDepartmentofDefensespecicationsfor
material,threaduse,colorfastness,design,measurement,andnishedweight.
2.Shallhaveembroideredabovethefold,inthecenterofthecap,"ELDORADO
COUNTYSHERIFF"inyellow/gold"Manilla"thread.
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UniformSpecications
1047.2.2TROUSERS
(a)LongPants-Class"A"
1.MaterialColor-ForestGREEN,100%two-plywoolorapproximately55%wool
and45%Dacronblend.
2.Style-Tobeaslack-type,plainwithoutpleats.Frontpocketsshallhavea
minimumopeningof6inchesandshallbe5inchesby6inchesdeepfromthe
bottomoftheopening.Pocketsshallhavestraightbartacks.Hippocketsare
optional(Velcrofastenersonhippocketsareprohibited).
3.Waistbandshallbeaminimumof2incheswideandshallbeclosedwith
acrush-proofhoodandeye.Waistbandcurtainshallhave"Snugtex"(or
equivalent)andbe65%Polyester/35%Cottonwithdurablepressnishand
shallmatchthecolorofthepocketing.
4.BeltLoops-Thereshallbesevenbeltloopspositionedwithuniformityabout
thewaist,withloopsmeasuringincheswideand2inchesinheight.Allloops
shallbesewnintothe"rocap".
5.Reference-HoraceSmall1927,Fechheimer#35265,orequivalent.
(b)LongPantsClass"B"
1.MaterialColorForestGREEN,100%polyestermaterial.
2.Style-Tobeaslack-type,plainwithoutpleats.Frontpocketsshallhavea
minimumopeningof6inchesandshallbe5inchesby6inchesdeepfromthe
bottomoftheopening.Pocketsshallhavestraightbartacks.Waistbandshall
beaminimumof2incheswideandshallbeclosedwithacrush-proofhood
andeye.Waistbandcurtainshallhave"Snugtex"(orequivalent)andbe65%
Polyester/35%Cottonwithdurablepressnishandshallmatchthecolorofthe
pocketing.
3.BeltLoops-Thereshallbesevenbeltloopspositionedwithuniformityabout
thewaist,withloopsmeasuringincheswideand2inchesinheight.Allloops
shallbesewnintothe"rocap".
(c)LongPantsClass"C"€š5.11TDUPants
1.MaterialTDUGreen(190)incolor,approximately65%polyester,35%cotton
blend,ripstop.
2.StyleSidecargopocketswithVelcroap,rearpocketswithVelcroapandslant
openingfrontpockets(sixpocketstyle).
3.BeltLoops2inchbeltloopsevenlyspacedaroundwaistband.
4.Reference"5.11TDU"#74003(ripstop).
1047.2.3SHIRT
(a)LongSleeveClass"A"
1.Material-SilverTANtropical,approximately55%Dacron/45%Rayon,orwool
blend,two-ply.ToacceptaMilitarypress.SewnonMilitarycreaseswillnotbe
permitted.
2.Body-Extraform-t:attachedcross-stitchedshoulderstrapswithmatching
buttonandbuttonhole:placketfrontandnormalshirttailforinsidewearonly.
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3.Sleeves-LongSleeve-Tobecutstraightandwhole,with5inchsleevevent.
Sleeveshallhaveaone-piece,roundelbowreinforcementandventfacing.
Elbowreinforcementshallextendintothesleeve-closingseam.
4.Lowerfacingshallmeasureapproximatelyinchinwidth.Cufftomeasure
3-inchwithroundedcorners.Thereshallbetwobuttonswithcorresponding
buttonholesoneachcuffandonebuttonandbuttonholeinthesleevefacing.
5.Pockets-Plainwithscallopedaps;pencilslotinleftpocket;andmatching
buttonandbuttonholesonpockets.
6.Collar-LongSleeveshirts-Mediumspread;satinyokeandbandlining;and
permanentcollarstaysattachedtocollar.
7.Embroidering-EmployeesFirstinitial(optional)andLastnamewillbe
embroideredcenteredandabovetherightbreastpocketwith"BlackThread.
(see1047.6.4forspecications)
8.Reference-ElBeco#257-3or#247,FlyingCross6504,orequivalent.
(b)LongSleeveClass"B"
1.Material-SilverTANtropical,polyester/rayon,asdesiredbyemployee.Wash
andwear,toacceptaMilitarypress.
2.Body-Extraform-t:attachcross-stitchedshoulderstrapswithmatchingbutton
andbuttonhole,placketfront,andnormalshirttailforinsidewearonly.
3.Sleeves-LongSleeve-Tobecutstraightandwhole,with5inchsleevevent.
Sleeveshallhaveaone-piece,roundelbowreinforcementandventfacing.
ElbowReinforcementshallextendintothesleeve-closingseam.
4.Lowerfacingshallmeasureapproximatelyinchinwidth.Cufftomeasure3
incheswithroundedcorners.Thereshallbetwobuttonswithcorresponding
buttonholesoneachcuffandonebuttonandbuttonholeinthesleevefacing.
5.Pockets-Plainwithscallopedaps;pencilslotinleftpocket;andmatching
buttonandbuttonholesonpockets.
6.Collar-Longsleeveshirt-Mediumspread.
7.Embroidering-EmployeesFirstinitial(optional)andLastnamewillbe
embroideredcenteredandabovetherightbreastpocketwith"Blackthread.
(see1047.6.4forspecications.)
8.Reference-ElBeco#336-3or#,FlyingCross#19W6604,orequivalent.
(c)ShortSleeveClass"B"
1.Material-SilverTANtropical,polyester/rayonblends,asdesiredbyemployee;
washandwear.T oacceptaMilitarypress.
2.Body-Extraform-t:attachedcross-stitchedshoulderstrapswithmatching
buttonandbuttonhole:placketfront;andnormalshirttailforinsidewearonly.
3.Sleeves-Tohavestitchedfalsecuff.
4.Pockets-Plainwithscallopedaps;pencilslotinleftpocket;andmatching
buttonandbuttonholesonpockets.
5.Collar-Tohavesportcollarstyle.
6.Embroidering-EmployeesFirstinitial(optional)andLastnamewillbe
embroideredcenteredandabovetherightbreastpocketwith"Blackthread.
(see1047.6.4forspecications.)
7.Reference-ElBeco#4336-3or#248-3,FlyingCross69F6604,orequivalent.
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(d)LongSleeveClass"C"
1.Material/Color-TDUKhaki(162)approximately65%polyester,35%cotton
blend,ripstop.ToacceptaMilitarypress.
2.Body-Extraformt:attachedcrossstitchedshoulderstrapswithmatching
buttonandbuttonhole:placketfront¾andnormalshirttailforinsidewearonly.
3.Sleeves€šdoublereinforcedelbowandstitchedfalsecuff.
4.Pockets-PlainapwithVelcroclosure¾andmatchingbuttonandbuttonholes
onpockets.Hiddendocumentpocketbeneath.
5.Embroidering-EmployeesFirstinitial(optional)andLastnamewillbe
embroideredcenteredandabovetherightbreastpocketwith"Blackthread,""
blockletters,allcapitalletters.
6.Badge€šSheriff'sOfcemetalbadgeorembroideredbadgeasauthorizedby
currentpolicy.
7.Reference"5.11TDU"#72002
(e)ShortSleeveClass"C"
1.Material/Color-TDUKhaki(162)approximately65%polyester,35%cotton
blend,ripstop.ToacceptaMilitarypress.
2.Body-Extraformt:attachedcrossstitchedshoulderstrapswithmatching
buttonandbuttonhole:placketfront¾andnormalshirttailforinsidewearonly.
3.Sleeves€šMustbeprofessionallyalteredfromlongsleevestoextendtoor
slightlyabovetheelbow.Thesleeveisnottoextendbelowtheelbow.
4.Pockets-PlainapwithVelcroclosure¾andmatchingbuttonandbuttonholes
onpockets.Hiddendocumentpocketbeneath.
5.Embroidering-EmployeesFirstinitial(optional)andLastnamewillbe
embroideredcenteredandabovetherightbreastpocketwith"Black"thread,"
blockletters,allcapitalletters.
6.Badge€šSheriff'sOfcemetalbadgeorembroideredbadgeasauthorizedby
currentpolicy.
7.Reference"5.11TDU"#71002(longsleeve)
(f)Sweater
1.WoollyPullySweater:100%Wool;V-Neck;Color:BLACKincolor,with
epaulets.Adepartmentalpatchwillbewornoneachsleeveandshallbe
centeredonthesleeve-inchbelowtheshoulderseam.Thedepartmentalmetal
orclothbadgeshallbewornontheleftside.Employee'snameembroideredin
goldthread,ontherightside.(see1047.6.4forspecications.)
2.Reference-WoollyPully,Commando200,orequivalent.
(g)TurtleNeckSweater(Dickeys)
1.MaterialColorBLACK,100%Acrylicorcottonblend.
2.StyleTurtleneckdickey,nodesignsorpatterns.Mayhavesleevesor
sleeveless.
3.ReferenceSamuelBroomeManufacture,ModelT-96orcomparableequivalent.
4.MayonlybewornwithLongsleeveshirtorjumpsuit.
(h)PoloShirt"5.11"
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UniformSpecications
1."ProfessionalPolo"-shortsleeve,100%cotton,reference#41060.
2."ProfessionalPolo"-longsleeve,100%cotton,reference#42056.
3.PerformancePolo"-shortsleeve,100%Polyester,reference#71049.
4."PerformancePolo"-longsleeve,100%Polyester,reference#72049.
5.Poloshirtsauthorizedcolorsinclude:Red477(range/trainingstaffonly),Black
019,SilverTan160,DarkNavy724,White010.
6.Employeenametobeembroideredasdescribedin1047.6.4,positionortitle
tobeincludedwithnameforcivilianemployees,badgetobeembroideredto
replicateauthorizedclothbadge.
1047.2.4NECKTIES
(a)MaterialColor-BLACK.RayonandAcetateWorstedfabricorequivalent.
(b)Style-"Four-inHand",breakawayorclip-ontie.
(c)Necktiestobewornonlywithlongsleeveshirts.
1047.2.5METALNAMEPLATE(CLASSA,SHIRTANDIKEJACKET)
(a)Construction:NameplaceswillbepolishedYELLOWmetal,inchinheight,with-inch
stampedBLACKlettering.Platestobesecuredwithtwoclasps,extendingtotherear.
(b)Attachment:Shallbecenteredovertherightbreastpocketwiththebottomofthe
platedirectlyabovetheseamoftheappocket.
1047.2.6TIEBAR
(a)Material-FlorentineYELLOWmetal,withto5/16inchesinheightandwidth
compatibletothewidthofthetiewhenafxedtotheuniformshirtatupperpocket
apheight.
(b)Style-Plainyellowmetal,noengravingorplainyellowmetalwithdepartment
sevenpointminiaturestarortietack.Nohandcufforgundepictingtypetiebars.
1047.2.7FOOTWEAR
(a)Uniform(Standard)
1.Material:ColorBLACK,leatherorsimilarappearance.
2.Style:Plain-toeshoeorboot,smoothnishtoacceptpolish.Designedtotso
astopreventtrouserhang.Lacesandeye-letsshallbeblack;or
3.Style:PointedToeboot.Blackleatherwithsmoothnishtoacceptpolish.The
toewillbeplainandshallconformtothecontourofthesole.Solesshallnotbe
morethan3/4inchthick.Heelsshallnotbemorethan11/2inchthickwhen
measuredfromthebottomoftheheeltothetopofthesole.Bootsshallnot
haveawedge-typesole,haveasquaredorbeveledheel(anapproximately1/4
inchbevel,asfoundonAcmebootsisacceptable).Spurstraps,ornamental
stitching,taps,ornon-functionalbuckles(suchasthetypefoundonengineer
boots)arenotallowed.Bootsmustbeofastylethatwillnotimpedethe
member'sabilitytorunoneitherpavedorunpavedareas.
(b)FoulWeather
1.MaterialColor-BLACK,leatherorsimilarappearanceattoe.Upperbootmay
beof"Gore-Tex"orotherweatherresistantmaterial.
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UniformSpecications
2.Style-Plain-toeboot,smoothnishwithshineortoacceptpolish.Designed
asawaterresistantandinsulatedboot.Bootshalltsnugly,soastoprevent
trouserhang.Lacesandeyeletsshallbeblackincolor.
3.Reference-"Danner"insulatedboot;"Sorrel"Raider;orsimilar.
(c)Tennis/HikingShoe
1.Material-Solidcolor:BLACK,BROWNorGREEN.Rubbersole,canvasor
leathertypeupper.
2.Style-Tennis,boatorhikingshoe,shallbeofasolidcolor.Noexaggerated
manufacturedesign,i.e.,boldcolors,tradename,etc.LacingorVelcrowillbe
permittedinthecoloroftheshoe.
1047.2.8BELT
(a)Leather
1.MaterialColorBLACK,leather,8-9ouncetopgraincowhide.
2.StyleStampedbasketweavedesignwithCraftoolCompany#511basketand
borderstamp.1inchor1inchwidthwithsinglegoldcolormetalprongtongue
buckleshallbenowiderthan2x2inches(nodecorativebeltbuckles).
(b)Nylon
1.MaterialColorBLACK,nylonwebbing.
2.StyleSpecialduty1incheswidenylonwebbing,withswivelingmetal"D"ring
(silverorblack),securablewithVelcrostrap.
3.Reference"TheAlpineOctopus"manufacture,CMCRescue,orsimilardesign.
1047.2.9JACKET
(a)DressJacket(Class"A")
1.FabricColor-ForestGREEN,10-20ouncewoolorDacron-woolgabardine
blend.
2.Style-Military"Ike"jacket.Peaklapelwithmetalzipperfrontclosuretothetop
ofthebreastpockets.Two-inchpleatacrosstheback,withwaistadjustable
straponbothsideswithyellowmetalEurekabuttons.Two-inchwideepaulets
oneachshoulder,fastenedwithyellowmetalEurekabuttons.
3.Departmentpiping:
(a)Deputy/OfcerandSergeant:One,FORESTGREENpiping,borderedin
1/8"GOLDcoloredfabrictobeattachedhorizontallyfromseamtoseam
onthefrontofthesleeve,threeinchesfromendtoeachsleeve(cuff).
(b)Lieutenantsandabove:SameasabovewithGOLDcoloredfabricbraid
stripe.
4.Pockets-Thereshallbetwoboxpleatedpatchbreastpocketsnished
approximately5-3/4x6-3/4inches,withthreepointedscallopedapsand
yellowmetalEurekabuttons(breastpocketsarenon-opening).
5.Badgeholder-Shallbecenteredovertheleftbreastpocketandthecenterof
holdertobesewn1-1/2inchesabovethepocket.
(b)FoulWeather
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UniformSpecications
1.FabricColor-BLACK,100%Nylonsupertwill;"Cordura/Taslan";or
waterresistantfabric.
2.Lining-Bodyandsleevelinedwith-inchPoly-foamquiltedto70denierNylon
Taffetafacewithnon-wovenback;orto88-countNylonTricot;or"Gore-Tex
Z-liner";"Thinsulate";orsimilar.
3.Collar-Upperandunder-collarshallbeinterlined."Borg"-inchOrlonPileupper
collar(imitationfur)optional.Collarshallbeattachedsothereisacleanedge,
andthereshallbeastormapmadeoftheouterfabric.
4.Basicdesign-Concealedzipperfront;hiplength(3/4orwaistlength)with
separatewaistband;Hoodoptional(BlauerGTX9121).
5.Sleeves-Coatstylesleeves.Buttonofsleevesshallbeinterlinedwith
non-wovenfabric.Thereshallbeconcealedknitwristletsatthebottomofthe
sleeves.Thebottomofthesleeveshallbevinylbound-inchtoshell.
6.Pockets-Thereshallbetwoboxpleatedpatchpocketsnishedapproximately
6-1/2x7inches,withthreepointedscallopedapsandsnapfastenersat
eachcorner.Theapsshallhavearminterlining.Pocketsshallhavearm
inter-liningcoveredwithpoly-cottonsoastocreateahandwarmerpocketwith
anopeningofapproximately5-3/4inchesoneachside.
7.Thepatchpocketsshallbedoublestitchedtothegarment,andtheleftbreast
pocketistohaveapencilcompartmentwithanopeningthroughthetopofthe
ap.
8.ReferencesHoraceShall3607"Tuffy",BlauermodelGTX9300Z,orequivalent.
(c)Lightweight(Windbreaker)
1.FabricColorBLACK,100%NylonOxfordWeave,waterrepellent.
2.BasicDesignJacketshallbeawindbreakerstylewithazipperfrontclosureto
theneckandplainbackwithorwithoutshoulderstraps.
3.ReferencesHoraceSmall2510"ChillChaser",orequivalent.
(d)JUMPSUIT
1.ColdWeather
2.FabricColorBLACK,exteriorshellofaGore-T ex(waterproof)weave,with
annelliner.
3.StyleOnepiece,fulllength2-wayfrontheavy-dutycoilzipper.Twoinside
fulllengthlegzippers,Velcrotabclosuresoneachlegbottom.Standardlong
sleeves.Velcroclosurecuffs,actionbackwithelasticwaistband.Fivepockets,
badgeholder,mic-holderoneithershoulderandverticalbeltloops.
4.PocketsTherearevepockets(2-breast,2-hip,2-rearand1-side)with7"
zippersoneach.Theradiopocketisontheleftpantleg,withtabtoholdradio.
Two7"ventsforeasyaccesstoinsideofjumpsuit.
5.GeneralSeamstobestitchedwithheavydutythread.Insidewillbesurged
forextrastrengthandtohelpwithnon-raveling.Knitaction-backtoincrease
exibility.
6.Reference"ULTREX"Ackerman'sUniformsorequivalent.
7.StandardFabricColorBLACK,Cottonblend.
8.StyleOnepiece,fulllength2-wayfrontheavy-dutycoilzipper.Withlowerleg
zipper12"inlengthwithcoveringap,Velcrotabclosuresoneachlegbottom
UniformSpecications-512
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UniformSpecications
ornozippers.Standardlongsleevesorshortsleeves.Velcroclosurecuffs,
actionbackwithelasticwaistband.Fourpockets,badgeholderandsidevents
foraccesstoinsideofjumpsuit.
(e)INSIGNIAS-Deputieswillhave"SHERIFF"decalpatchacrossthebackofthejump
suitin6inchgoldcolorletters.CorrectionswillNOThaveanydecalacrosstheback.
Allotherpatchesandembroideringshallbeafxedtothejumpsuitasappropriate.
(f)GLOVES
1.SmoothnishedBLACKincolor;leatherorfabriccombination;linedorunlined.
1047.3RAINWEAR
(a)COAT
1.FabricColorYELLOW,vulcanizedfabricblend"air-weave."
2.Stylelengthcoatwithfullsleevesandplasticcuffsnaps.Blackplasticbutton
downsnaps,twosidepockets,badgeholderandstandardcollar.
3.ReferenceIPCObrand.
(b)PANTS
1.FabricColorYELLOW,vulcanizedfabricblend"air-weave".
2.StyleHiphuggerstyle,withdrawing-stringwaistband,Velcroyfront,rearpatch
pockets.
3.ReferenceIPCObrand.
(c)SHOES(overshoes)
1.MaterialColorBLACK,100%rubber.
2.StyleSlipon,lowcut,plaintoe,non-skidtread.
3.ReferenceTingleyBrand.
(d)HATPROTECTOR
1.MaterialTransparent-CLEAR,100%vinyl.
2.StyleCampaignF40style.Elasticbandsaroundthecrownandbelowthebrim
oftheheadgeartopermitthecovertotsnuglyovertheauthorizedheadgear.
1047.4UNDERGARMENTS
Undershirtsmaybewornbyeithergenderinuniform.Ifworn,theshirtmustbeT-shirtstyle,
"crew"neck,andsolidBLACKincolor,smoothnish.
Sheriff'sLieutenantsandabovehavetheoptionofwearingasolidWHITEorBLACKsmooth
nisht-shirt,attheirdiscretion.
Nodesignorothercolorsarepermitted.Noshnetorotherventilatedstyleswillbevisible.
Socks,forbothmenandwomen,mustbesolidBLACKincolorwhenwornwithlonguniform
pantsandlowcutshoesorwhenvisible.Designpatternsarenotpermitted.SolidWHITE
socksmaybewornwith"Short"pants.
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UniformSpecications
1047.5MATERNITYUNIFORM
Uniformedfemalepersonnelmaywearthespecialmaternityuniforminlieuofthestandard
trouserandshirtuniform,aftertheemployeereceivesherphysician'swrittenconrmation
ofpregnancyandsubsequentacknowledgementbytheDivisionCommander.Uniformmay
bewornfor90daysfollowingchildbirth.Allotheruniformrequirementsshallbeadheredto.
Thefollowingdesignspecicationsshallbeadheredtointheconstructionoftheapproved
maternityuniform.
(a)DesignPull-overtopandpull-onmaternitypantsshallbemadeutilizingMcCall's
PatternNumber7838,orequivalent.
(b)Pull-overmaternitytop.Uniformshallbettedtoindividualcomfortandmustbelong
enoughtocoverbuttocks,butnottoexceedthengertipsinlengthwhenstanding
erect.
(c)Flaredpullovertop,sleeveless,withorwithoutpockets.Ifpocketsareused,theywill
behiddentypeinthesideseams.Necklinewillbescoop.
(d)MaterialColorSilverTANtropical,55%Dacron/45%Rayon,orwoolblend,two-plyx
two-ply.
(e)Pull-onmaternitypants.Pull-onpantswillhavematernitypanelasshownin
referencedMcCall'spattern.
(f)MaterialColorSilverTan,100%two-plywoolor60%wool&40%Dacronblend.
1047.6SEWNONCLOTHACCESSORIES
(a)DepartmentShoulderPatches
1.TheDepartmentwillissuetheOfcialDepartmentalShoulderPatch,toall
uniformpersonnel.
(b)Afxed-Theshoulderpatchwillbeafxedtoalluniformclothingwornbystaff,having
exposedsleeves:
1.Coats
2.Jackets
3.Windbreakers
4.Sweaters
5.Shirts
(c)Location-Theauthorizedshoulderpatchshallbemachinestitchedtothesleevesof
alluniformshirtsandjackets,1/2-inchbelowtheshoulderseamoftheshirtandbe
bisectedbythecreaseinthesleeve.
(d)Serviceability-Patchesmustbekeptingoodcondition.Whennolongeringood
condition,theymustbereplaced.
1047.6.1DEPARTMENTALBADGE
TheDepartmentwillissuetheOfcialDepartmentalBadge(Star),toalluniformpersonnel
asauthorized.
(a)AfxedTheclothbadgewillonlybeafxedtotheapplicableuniformworn:
1.FoulweatherJacket
2.Windbreaker
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UniformSpecications
3.Class"C"Shirt
4.Sweater
5.Jumpsuits
6.LoadBearingVest
(b)LocationClothbadgeshallbecenteredovertheleftbreastpocket,wherebythe
bottomstarpointisapproximatelyinchabovethetoppocketseam,sewnwithgold
thread.
(c)ServiceabilityClothbadgesmustbekeptingoodcondition.Wherenolongeringood
condition,theymustbereplaced.
(d)EmbroideredBadge-AuthorizedPoloshallhaveanembroideredbadgelocatedon
theleftbreastareaoftheshirt.Theembroideredbadgeistobeareplicaofthe
authorizedclothbadge.
1047.6.2SERVICESTRIPES
EachServiceStripewillrepresentfour(4)yearsofLawEnforcementservice.
MaterialServiceStripesshallbeofGREENthread,measuring1inchesinlengthbyinch,
withgoldouterembroiderthreadonablackheat-sealfabricbackground.
ServiceStripemaybeafxedtoalluniformlongsleeveshirts.
LocationServicestripesshallbesewnontheleftsleeveonly,withblackthreadsewnalong
theborderofthestripe.Servicestripesshallbeplacedontheinnersleevecreaseof
approximatelya30degreeangleandstarting4inchesfromtheendofthesleevecuff.
ServiceabilityStripesmustbekeptingoodcondition.Whennolongeringoodcondition,
theymustbereplaced.
1047.6.3SLEEVECHEVRONS(SERGEANT)
SleevechevronsshallbewornontheuniformsleevesofallSergeantclassication
personnel.
MaterialSleevechevronsshallbeofGREENthread,consistingofthreegreenstripes
borderedingoldwithablackbackgroundofcottontwill,mercerizedandSanforized.
AttachmentChevronsshallbeattachedontheleftandrightsleevesofalluniformcoats,
jackets(Class"A"optional),jumpsuit,andLongsleeveshirts.
ThesingularpeekofthechevrontobeinchbelowtheDepartmentshoulderpatchandin
suchamannerthatalinebisectingthecenterofthechevronshallbeperpendiculartothe
groundwhenthegarmentisworn.Tobesewnonthegarmentwithcolorfastblackthread,
notcross-stitched.
ServiceabilityChevronsmustbekeptingoodcondition.Whennolongeringoodcondition,
theymustbereplaced.
Localuniformvendor'sstockchevronpatches.Employeesshallberesponsibleforthe
purchaseoftheirchevronpatches.
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UniformSpecications
1047.6.4EMBROIDEREDNAMETAG
Employees'Firstinitial(optional),Lastnamewillbedisplayedonouteruniformgarment
(e.g.,shirts,jackets,sweaters).Embroideringshallbein"block"1/2inchinheightletters,
centeredovertherightbreastpocketoftheauthorizeduniform.
(a)EmbroideringthreadwillbeinthefollowingcolorsorasauthorizedbytheSheriff:
1.ShirtsBlack
2.JacketsandsweatersGold
3.JumpsuitsGold
4.LoadBearing-VestGold
5.AuthorizedPoloShirt€šgold/blackfordarkorlightcolors
1047.6.5AUTHORIZEDSECTIONPINS
Deputiesafliatedwith"specialunits"ofthedepartment,mayhavetheirsection"pin"
embroideredinBLACKthread,"letter/number,(i.e.,doghandlers,mayhave"K-9").
1047.7METALINSIGNIA
Onlyauthorizedinsigniasshallbewornordisplayedonauniform.
RankinsigniasshallbeconstructedofpolishedYELLOWmetalwithclaspsextendingto
therearforfastening.
(a)SergeantChevron(threebar)insigniatobe5/8-inchhighbyinchwide.Chevronpeak
tobeafxedintheupwardposition.
1.Attachmenttobewornonallcollaruniformshirts.Shallbeafxedtothecollar
-inchandparallelfromtheinneredgeofthecollar.Thebottomedgeofthe
insigniashallbe1-inchfromthecollarpoint.
(b)Lieutenant-AsinglebarmeasuringinchbyinchinlengthwillrepresenttheLieutenant
rank.
1.Attachmenttobewornonallcollaruniformshirtsandjackets.Insigniashallrun
parallelinchfromtheinnercollarandinchfromthebottompointofthecollar
shirt.Oncoatsandjackets,theinsigniashallbeattached1inchparalleltothe
shoulderseamontheepaulets.
(c)Captain-Twobarsattachedparallel,measuringinchbyinch(outsidedimension).
1.Attachmenttobewornonallcollaruniformshirtsandjackets.Insigniashallrun
parallelinchfromtheinnercollarandinchfromthebottompointofthecollar
shirt.Oncoatsandjackets,theinsigniashallbeattached1inchparalleltothe
shoulderseamontheepaulets.
(d)Undersheriff-Threevepointstarsattached,witheachbeing-inchdiameter.
1.Attachmenttobewornonallcollaruniformshirtsandjackets.Insigniashallbe
afxedinchfromtheinnercollarandinchfromthebottompointofthecollarshirt.
Theinsigniashallrunparalleltothetopofthecollar.Oncoatsandjackets,the
insigniashallbeattached1inchparalleltotheshoulderseamontheepaulets.
(e)Sheriff-Fourvepointstarsattached,witheachbeinginchdiameter.
1.Attachmenttobewornonallcollaruniformshirtsandjackets.Insigniashallbe
afxedinchfromtheinnercollarandinchfromthebottompointofthecollarshirt.
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UniformSpecications
Theinsigniashallrunparalleltothetopofthecollar.Oncoatsandjackets,the
insigniashallbeattached1inchparalleltotheshoulderseamontheepaulets.
1047.7.1BADGE
AllswornpersonnelinuniformwillexhibittheirDepartmentbadge,clothormetalas
authorized,ontheouteruniformgarmentcenteredovertheleftbreastuniformpocket(in
badgeholder).
1047.7.2AUTHORIZEDPINS
OfcersorSectionsmaysubmitarequestthroughtheirchainofcommandtotheSheriff,
fortheauthorizationtowearcertainpins.Thefollowingisanexampleofcurrentauthorized
pins:
(a)FieldTrainingOfcer"F.T.O."andJailTrainingOfcer"J.T.O"pinsshallbeYELLOW
metal,withletters-inchtallandacombinedwidthofinchwide.Shallbewornby
authorizedtrainingofcersonly.T obeworndirectlyaboveandcenteredoverthe
ofcer'snameonalluniformshirts.
(b)Valor/LifesavingMedals-Tobeworndirectlyaboveandcenteredovertheofcer's
nameonalluniformshirts.
(c)FlagPins-UnitedStatesFlagpinsmaybeworn,centeredabovethenameplateor
embroideredname.
(d)ServicePinsasissuedbythedepartment(i.e.,10,15,20,25yearsservice).Tobe
wornontherightbreastpocketapoftheuniformshirt,oneinchfromtheinnerseam
andoneinchfromthebottomoftheap.
(e)SpecialWeaponsandTactics"S.W.A.T."
(f)CorrectionalEmergencyResponseT eam"C.E.R.T ."pin,shallbeYELLOWmetal,
withlettersinchtallandacombinedwidthofinchwide.Shallbewornbyauthorized
membersonly.Tobeworndirectlyaboveandcenteredovertheofcer'snameonall
uniformshirts.
(g)DiveTeamA"hard-hat"emblem,YELLOWmetal,withadiametersizenottoexceed
1inch.T obeworndirectlyaboveandcenteredovertheofcer'snameonalluniform
shirts.
(h)BombSquadan"HDS"pin,yellowmetal,withadiameternottoexceed1".Tobe
worncenteredovertheofcer'sname.
(i)FBINationalAcademyRibbon-OfcememberswhoaregraduatesoftheFBI
NationalAcademymayweartheFBINAribbonontheiruniformshirt.Theribbonis
tobeworndirectlyaboveandcenteredovertheofcer'snameonalluniformshirts.
(j)StolenVehicleRecoveryProgram(10851)Pin-Memberswhohavebeenawarded
theCaliforniaHighwayPatrol's10851StolenVehicleRecoveryProgrampinare
authorizedtowearitontherightbreastpocketapone(1)inchfromtherightedgeof
theaphalfwaybetweenthebottomandtopoftheap.Memberswhohavequalied
formorethanonepinawardmayonlywearthemostrecentpinaspresentedbythe
CHP .
(k)Mother'sAgainstDrunkDriving(23152)Pin-Memberswhohavebeenawardedthe
Mother'sAgainstDrunkDriving(23512)pinareauthorizedtowearitontheiruniform
ontherightbreastpocketap(1)inchfromtherightedgeoftheaphalfwaybetween
thebottomandtopoftheap.Memberswhohavequaliedformorethanonepin
awardmayonlywearthemostrecentpinpresentedbyMADD.
UniformSpecications-517
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UniformSpecications
1047.8UNIFORMACCESSORIES
SamBrownedutybelt,issuedbythedepartment.Style-BianchiAccu-mold"Elite"BLACK
incolor.
Thebelow-specieddepartment-issuedaccessoriesshallbeafxedontotheSamBrowne
dutybeltastheregulationuniform:
(a)Serviceweapon.Asissuedandauthorizedbythedepartment.
(b)Holster
(c)HandcuffsandHandcuffcase
(d)Ammunitionpouch
(e)BatonandBatonholder
(f)Radioandradioholder
(g)Flashlightandashlightholder
(h)OCandholder
(i)Beltkeepers
(j)Glovepouch
(k)Keyclip
LoadBearingVest(LBV)maybepurchasedbyemployeeasanalternativetothetraditional
SamBrownestylebelt.TheonlyauthorizedLBVwillbemanufacturedbyRichardCowell
TacticalCompanyofBonnersFerry,Idaho,USA.(208)267-8090[email protected]
LBV'smaybepurchasedandwornbydeputiesandcorrectionalofcersasanalternative
tothetraditionalSamBrowneDutybeltforpatrolandinvestigativepersonnel.
LBVStyle:TheLBVwillbeconstructedasahardsewnvest.MolletypeLBV'sarenot
authorized.Authorizedaccessorypouchesandpocketsshallcloselymirrorthatofthe
traditionalSamBrownebeltinstyleandfunction.
LBVFoundation:Thevestbodyorfoundationwillbeblackandconstructedfromtightly
wovennon-distortingnylonmeshfabric.
PocketConstruction:TheLBV'spocketswillbeblackandconstructedfrom1000denier
Corduranylonmaterial.
Closures,hardware,andFasteners:TheLBVwillbefastenedbyeithernylonsiderelease
bucklesorheavydutyYKKzippers.PocketclosureswillbeaccomplishedwithVelcrotype
materialorconcealablesnaps.
IdenticationPlacards:ThefrontleftportionoftheLBVwilldisplaythedepartmentally
approvedclothSheriffstar.ThefrontrightportionoftheLBVshalldisplayablackmaterial
nametapewith"SHERIFF"intwoinchblockcapitalletters.Additionally,therightportionof
theLBVbelowthe"SHERIFF"placardwilldisplayablacknametapewiththeemployee's
lastnameandoptionalrstinitialinoneinch(1")yellowblockcapitallettersper1047.6.4.
ThebackoftheLBVshalldisplaycenteredacrosstheshoulders,ablacknameplatewith
"SHERIFF"inthreeinch(3")yellowblockcapitalletters.Ifafoulweatherhoodobstruct
thisnameplatewhilenotinuse,theplatewillneedtobealteredslightlylowertobereadily
visiblefromtherear.
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UniformSpecications
Holster:Thedeputyshallcarryhis/herassignedhandgunontheirstrongsideinan
approvedtacticaldropholster.Theholsterwillbeblackincolorandconstructedofmolded
orrigidmaterialsimilartothe"Thermal-mouldedSAFARILAMINATE".Theholsterwill
securetothedutybeltandthestrapsaroundthedeputiesthigh.Approvedholster½¾
SafarilandModel6005LSLTacticalHolsterw/quickReleaseLegharness.Otherapproved
holstersincludetheBlackhawkSerpatacticalthighholsterinthesameconguration.
Holstermaterialwillbesmoothmoldedplasticornylon.
Taser/EMD:TheplacementofthedeputiesdepartmentallyissuedTaser/EMDdeviceshall
beconsistentwiththeElDoradoCountySheriff'sOfcePolicyManualSection309.2(a)and
carriedontheoppositesidefromthedutyrearm.
LBV(s)authorizedpriortoMay2011shallbeconsideredauthorized,however,newor
replacementLBV(s)willconformtotheabovespecications.
1047.8.1SOFTBODYARMOR
AsspeciedandissuedbytheDepartment.Vest,whenworn,willbeundertheuniform
shirtorasauthorizedbytheDivisionCommander.
1047.9CIVILIANUNIFORM
1047.9.1PANTS
(a)Material-Colorblack,blendofpolyester/rayon/cottonmaterialcombinationasdesired
byemployee.Materialistobeofgoodgradeandsuchqualitytorepelwrinkles
andmaintainacrease.Jeans,bell-bottoms,Capri,hiphuggersorlowrisersarenot
permissible.
1.Styletobeaslacktype,withorwithoutpleatsandstraightlegged.Pantshall
tatthenaturalwaistline.
2.Reference:DockersKhaki,LeeKhaki,Styles,men'sHaggarorHuntdress
careerpant,women'scareerultimatetpants(foundatPenny's)orequivalent.
1047.9.2SHIRT
Tan,longorshortsleeve,washandweartypesameascurrentpolicy.
(a)Shirtscanbeworntuckedinorout.Shirtsnottuckedinmustbecropped;extra
materialcutoffandhemmedwithahem.Shirtmusthanginarangebetween3and
5inchesbelowthetopofthebeltline.Ifshirttuckedinabeltshallbewornmiddrift
shirtsarenotpermissible.
1.Reference:ElBeco,FlyingCrossorequivalent.
2.EmbroideringDepartmentpolicy,BlackembroideredSameascurrentpolicy.
3.PatchesDepartmentissued,greenclothSameascurrentpolicy.
4.BadgeDepartmentissued,yellowclothSameascurrentpolicy.
1047.9.3SHOES
(a)Material-Leatherorsimilarappearancetoacceptpolish,blackincolor.
(b)StyleClosedtoed,oxfordorpump.
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UniformSpecications
1047.9.4BELT
MaterialColorblack,leatherorsimilarmaterialwithbrassbuckle.Beltshallbewornifshirt
tuckedin.
1047.9.5SOCKS
Blackincolor.
1047.9.6UNDERGARMENTS
T-shirts,turtlenecksameascurrentpolicy.
1047.9.7MATERNITY
Professionalattirereectingapositiveimageonthedepartment.
1047.9.8SWEATER
(a)PullOver
1.Material100%woolV-neck;ColorBlackincolor,withepaulets.Adepartment
patchwillbewornoneachsleeveandshallbecenteredonthesleeveinch
belowtheshoulderseam.Thedepartmentmetalorclothbadgeshallbeworn
ontheleftside.Employees'nameembroideredontherightside.
2.Reference:WoollyPully,Commando200,Commando,HoraceSmall#724AP
orequivalent.
(b)Cardigan
1.Material100%Acrylic;V-necklongsleevebuttonupcardiganwithtwopockets;
JerseyKnitsweaterwithtransferribbedcuffandhemmedbottom;Colorblack.
Adepartmentpatchwillbecenteredontherightandleftsleeveinchbelowthe
shoulderseam.Employeesnameembroideredontherightsideingold,inch
block,andcentered3/8"overtherightbreastpocketoftheauthorizedsweater.
2.Reference:6325Jerseyknitsweater;SanFranciscoKnittingMillsorequivalent.
UniformSpecications-520
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Policy
1050
ElDoradoCountySheriff'sOfce
PolicyManual
NepotismandConictingRelationships
1050.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoensureequalopportunityandeffectiveemployment
practicesbyavoidingactualorperceivedfavoritism,discriminationoractualorpotential
conictsofinterestbyorbetweenmembersofthisdepartment.Theseemployment
practicesinclude:recruiting,testing,hiring,compensation,assignment,useoffacilities,
accesstotrainingopportunities,supervision,performanceappraisal,disciplineand
workplacesafetyandsecurity.
1050.1.1DEFINITIONS
Businessrelationship-Servingasanemployee,independentcontractor,compensated
consultant,owner,boardmember,shareholder,orinvestorinanoutsidebusiness,
company,partnership,corporation,ventureorothertransaction,wheretheDepartment
employee'sannualinterest,compensation,investmentorobligationisgreaterthan$250.
Conictofinterest-Anyactual,perceivedorpotentialconictofinterestinwhichit
reasonablyappearsthatadepartmentemployee'saction,inactionordecisionsareormay
beinuencedbytheemployee'spersonalorbusinessrelationship.
Nepotism-Thepracticeofshowingfavoritismtorelativesoverothersinappointment,
employment,promotionoradvancementbyanypublicofcialinapositiontoinuence
thesepersonneldecisions.
Personalrelationship-Includesmarriage,cohabitation,datingoranyotherintimate
relationshipbeyondmerefriendship.
Publicofcial-Asupervisor,ofceroremployeevestedwithauthoritybylaw,ruleor
regulationortowhomauthorityhasbeendelegated.
Relative-Anemployee'sparent,stepparent,spouse,domesticpartner,signicantother,
child(natural,adoptedorstep),siblingorgrandparent.
Subordinate-Anemployeewhoissubjecttothetemporaryorongoingdirectorindirect
authorityofasupervisor.
Supervisor-Anemployeewhohastemporaryorongoingdirectorindirectauthorityover
theactions,decisions,evaluationand/orperformanceofasubordinateemployee.
1050.2RESTRICTEDDUTIESANDASSIGNMENTS
TheDepartmentwillnotprohibitallpersonalorbusinessrelationshipsbetweenemployees.
However,inordertoavoidnepotismorotherinappropriateconicts,thefollowing
reasonablerestrictionsshallapply(GovernmentCode
§12940(a)):
(a)Employeesareprohibitedfromdirectlysupervising,occupyingapositionintheline
ofsupervisionorbeingdirectlysupervisedbyanyotheremployeewhoisarelativeor
withwhomtheyareinvolvedinapersonalorbusinessrelationship.
1.Ifcircumstancesrequirethatsuchasupervisor/subordinaterelationshipexist
temporarily,thesupervisorshallmakeeveryreasonableefforttodefermatters
pertainingtotheinvolvedemployeetoanuninvolvedsupervisor.
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NepotismandConictingRelationships
2.Whenpersonnelandcircumstancespermit,theDepartmentwillattempt
tomakeeveryreasonableefforttoavoidplacingemployeesinsuch
supervisor/subordinatesituations.TheDepartment,however,reservesthe
righttotransferorreassignanyemployeetoanotherpositionwithinthesame
classicationinordertoavoidconictswithanyprovisionofthispolicy.
(b)Employeesareprohibitedfromparticipatingin,contributingtoorrecommending
promotions,assignments,performanceevaluations,transfersorotherpersonnel
decisionsaffectinganemployeewhoisarelativeorwithwhomtheyareinvolvedin
apersonalorbusinessrelationship.
(c)Wheneverpossible,FTOsandothertrainerswillnotbeassignedtotrainrelatives.
FTOsandothertrainersareprohibitedfromenteringintoormaintainingpersonalor
businessrelationshipswithanyemployeetheyareassignedtotrainuntilsuchtime
asthetraininghasbeensuccessfullycompletedandtheemployeeisoffprobation.
(d)Toavoidactualorperceivedconictsofinterest,membersofthisdepartmentshall
refrainfromdevelopingormaintainingpersonalornancialrelationshipswithvictims,
witnessesorotherindividualsduringthecourseoforasadirectresultofanyofcial
contact.
(e)Exceptasrequiredintheperformanceofofcialdutiesor,inthecaseofimmediate
relatives,employeesshallnotdevelopormaintainpersonalornancialrelationships
withanyindividualtheyknoworreasonablyshouldknowisundercriminal
investigation,isaconvictedfelon,parolee,fugitiveorregisteredsexoffenderorwho
engagesinseriousviolationsofstateorfederallaws.
1050.2.1EMPLOYEERESPONSIBILITY
Priortoenteringintoanypersonalorbusinessrelationshiporothercircumstancewhich
theemployeeknowsorreasonablyshouldknowcouldcreateaconictofinterestorother
violationofthispolicy,theemployeeshallpromptlynotifyhis/heruninvolved,nexthighest
levelofsupervisor.
Wheneveranyemployeeisplacedincircumstancesthatwouldrequiretheemployeetotake
enforcementactionorprovideofcialinformationorservicestoanyrelativeorindividualwith
whomtheemployeeisinvolvedinapersonalorbusinessrelationship,theemployeeshall
promptlynotifyhis/heruninvolved,immediatesupervisor.Intheeventthatnouninvolved
supervisorisimmediatelyavailable,theemployeeshallpromptlynotifydispatchtohave
anotheruninvolvedemployeeeitherrelievetheinvolvedemployeeorminimallyremain
presenttowitnesstheaction.
1050.2.2SUPERVISOR'SRESPONSIBILITY
Uponbeingnotiedof,orotherwisebecomingawareofanycircumstancethatcould
resultinorconstituteanactualorpotentialviolationofthispolicy,asupervisorshalltake
allreasonablestepstopromptlymitigateoravoidsuchviolationswheneverpossible.
SupervisorsshallalsopromptlynotifytheSheriffofsuchactualorpotentialviolations
throughthechainofcommand.
NepotismandConictingRelationships-522
Adopted:2013/09/13©1995-2013Lexipol,LLC
Policy
1052
ElDoradoCountySheriff'sOfce
PolicyManual
DepartmentBadges
1052.1PURPOSEANDSCOPE
TheElDoradoCountySheriff'sOfcebadgeanduniformpatchaswellasthelikeness
oftheseitemsandthenameoftheElDoradoCountySheriff'sOfcearepropertyofthe
Departmentandtheiruseshallberestrictedassetforthinthispolicy.
1052.2POLICY
Theuniformbadgeshallbeissuedtodepartmentmembersasasymbolofauthorityand
theuseanddisplayofdepartmentalbadgesshallbeinstrictcompliancewiththispolicy.
Onlyauthorizedbadgesissuedbythisdepartmentshallbedisplayed,carriedorwornby
memberswhileondutyorotherwiseactinginanofcialorauthorizedcapacity.
1052.2.1FLATBADGE
Sworndeputies,withthewrittenapprovaloftheSheriffmaypurchase,athis/herown
expense,aatbadgecapableofbeingcarriedinawallet.Theuseoftheatbadgeis
subjecttoallthesameprovisionsofdepartmentalpolicyastheuniformbadge.
(a)Adeputymaysell,exchange,ortransfertheatbadgehe/shepurchasedtoanother
deputywithintheElDoradoCountySheriff'sOfcewiththewrittenapprovalofthe
Sheriff.
(b)Shouldtheatbadgebecomelost,damaged,orotherwiseremovedfromthedeputy's
control,he/sheshallmakethepropernoticationsasoutlinedinthePolicyManual
700.
(c)Anhonorablyretireddeputymaykeephis/heratbadgeuponretirement.Thisat
badgebadgeisforuseonlyasprivatememorabilia.
(d)Thepurchase,carryingordisplayofaatbadgeisnotauthorizedfornon-sworn
personnel.
(e)Anhonorablyretiredpeaceofcermaypurchase,withtheapprovalofthesheriff,a
departmentauthorizedatbadgethatclearlystates"HonorablyRetired".Thisbadge
maybepurchasedthroughtheSupportServicesDivision.
1052.2.2CIVILIANPERSONNEL
Badgesanddepartmentalidenticationcardsissuedtonon-swornpersonnelshallbe
clearlymarkedtoreectthepositionoftheassignedemployee(e.g.Sheriff'sT echnician,
CommunityServiceOfcer,Dispatcher).
(a)Non-swornpersonnelshallnotdisplayanydepartmentbadgeexceptasapartof
his/heruniformandwhileonduty,orotherwiseactinginanofcialandauthorized
capacity.
(b)Non-swornpersonnelshallnotdisplayanydepartmentbadgeorrepresent
him/herself,onoroffduty,insuchamannerwhichwouldcauseareasonableperson
tobelievethathe/sheisaswornpeaceofcer.
DepartmentBadges-523
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
DepartmentBadges
1052.2.3RETIREEUNIFORMBADGE
Uponhonorableretirementemployeesmaypurchasehis/herassigneddutybadgefor
displaypurposes.Itisintendedthatthedutybadgebeusedonlyasprivatememorabilia
asotherusesofthebadgemaybeunlawfulorinviolationofthispolicy.
1052.3UNAUTHORIZEDUSE
Exceptasrequiredforon-dutyusebycurrentemployees,nobadgedesignedforcarryor
displayinawallet,badgecaseorsimilarholdershallbeissuedtoanyoneotherthana
currentorhonorablyretiredpeaceofcer.
Departmentbadgesareissuedtoallswornemployeesandcivilianuniformedemployees
forofcialuseonly.Thedepartmentbadge,shoulderpatchorthelikenessthereof,orthe
departmentnameshallnotbeusedforpersonalorprivatereasonsincluding,butnotlimited
to,letters,memoranda,andelectroniccommunicationssuchaselectronicmailorwebsites
andwebpages.
Theuseofthebadge,uniformpatchanddepartmentnameforallmaterial(printedmatter,
productsorotheritems)developedfordepartmentuseshallbesubjecttoapprovalbythe
Sheriff.
Employeesshallnotloanhis/herdepartmentbadgeoridenticationcardtoothersandshall
notpermitthebadgeoridenticationcardtobereproducedorduplicated.
1052.4PERMITTEDUSEBYEMPLOYEEGROUPS
Thelikenessofthedepartmentbadgeshallnotbeusedwithouttheexpressedauthorization
oftheSheriffandshallbesubjecttothefollowing:
(a)Theemployeeassociationsmayusethelikenessofthedepartmentbadgefor
merchandiseandofcialassociationbusinessprovidedtheyareusedinaclear
representationoftheassociationandnottheElDoradoCountySheriff'sOfce.The
followingmodicationsshallbeincluded:
1.Thetextontheupperandlowerribbonsisreplacedwiththenameofthe
employeeassociation.
2.Thebadgenumberportiondisplaystheacronymoftheemployeeassociation.
(b)Thelikenessofthedepartmentbadgeforendorsementofpoliticalcandidatesshall
notbeusedwithouttheexpressedapprovaloftheSheriff.
DepartmentBadges-524
Adopted:2013/09/13©1995-2013Lexipol,LLC
Policy
1054
ElDoradoCountySheriff'sOfce
PolicyManual
ModiedDutyAssignments
1054.1PURPOSEANDSCOPE
Thepurposeofthispolicyistoestablishproceduresforassigningemployeestomodied
duty.Temporarymodied-dutyassignmentsmaybeavailabletoemployeeswhohave
incurredaduty-relatedillnessorinjuryand,duetorestrictionsorlimitations,areunable
toperformtheirregularassignedduties.Non-dutyrelatedillnessesorinjuriesmayalso
beconsideredforeligibilityinaccordancewiththispolicy.Eligibilityformodied-duty
assignmentissubjecttotheapprovaloftheSherifforhis/herdesignee.
Modied-dutyassignmentsareintendedtoprovideanemployeewiththeabilitytocontinue
workingwithinthelimitsofhis/herrestrictionsandlimitationsonatemporarybasiswhile
providingtheDepartmentwithaproductiveemployeeduringtheinterimperiod.
TheDepartmentwillengageinagoodfaithinteractiveprocesstoconsiderreasonable
accommodationsforanyemployeewithatemporaryorpermanentdisability.
1054.2DEFINITIONS
ModiedDuty-Meansatemporary,limited-termassignmentnotrequiringperformance
ofthefullrangeofdutiesassociatedwiththeregularjobclassication.Modieddutyalso
maybetermedaslight-dutyassignments.
1054.3LIMITATIONS
Modied-dutyassignmentsareamanagementprerogativeandnotanemployeeright.
Modied-dutyassignmentsshallbesubjecttocontinuousre-assessmentdependentupon
Departmentneedandtheemployee'sabilitytoperforminamodied-dutycapacity.
Aninjuredemployeemaybeassignedtoamodied-dutypositionoutsideofhis/hernormal
assignmentordutiesifitbecomesavailable.Iftheinjuryorillnessisnon-dutyrelatedthe
employeeshallbegiventheoptiontoeitheracceptthepositionorcontinuetodrawon
applicablesickleaveorotherleaveaccountsasapplicable.
(a)Ifanemployeecannotadequatelyperforminamodied-dutyassignment,such
assignmentmaybemodiedorterminated.
(b)ThelackofDepartmentneedorachangeinprioritiesmayresultintheemployee's
removalfromormodicationofamodied-dutyassignment.
(c)TheDepartmentmayplaceconditionsasdeemedappropriateuponanymodied-duty
assignment.
1054.4PROCEDURE
Employeesmayrequestassignmenttomodieddutybyprovidingasignedstatementfrom
theirhealthcareproviderdescribingtheirrestrictions,limitationsandexpecteddurationto
theSupportServicesLieutenantassignedtoPersonnelorhis/herdesignee.Thestatement
mustalsoindicateiftheemployeerequiresanyworkplaceaccommodations,mobilityaids
ormedicaldevices.
TheSupportServicesLieutenantwilldeterminewhatmodied-dutyassignmentsmaybe
availablebasedontheneedsoftheDepartment,limitationsoftheemployeeandsuitability
oftheemployeetoworkaparticularassignment.
ModiedDutyAssignments-525
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
ModiedDutyAssignments
1054.4.1MODIFIED-DUTYSCHEDULES
Theschedulesofemployeesassignedtomodieddutymaybeadjustedtosuitmedical
appointmentsorDepartmentneeds.
Theemployeeandhis/hersupervisorsshouldbeinformedinwritingoftheschedule,
assignmentandlimitationsandrestrictionsasdeterminedbytheemployee'shealthcare
provider.
1054.4.2ACCOUNTABILITY
Theemployee'ssupervisorshallcoordinateeffortstoensurepropertimeaccountability
throughoutthedurationofthemodied-dutyassignment.
(a)Employeesonmodieddutyareresponsibleforcoordinatingrequireddoctorvisits
andphysicaltherapyappointmentsinadvancewiththeirsupervisortoappropriately
accountforanydutytimetaken.Doctorvisitsandappointmentsfortreatmentof
injuriesorillnessesthatarenotworkrelatedshallbearrangedduringoff-dutytimeor
otherwisechargedtotheemployee'ssickleave.
(b)Employeesshallpromptlysubmitastatusreportforeachvisittotheirtreatinghealth
careproviderandshallimmediatelynotifytheirsupervisorandtheSupportServices
Lieutenantofanychangeinrestrictionsorlimitationsasdeterminedbytheirhealth
careprovider.Anemployeeassignedtoamodied-dutyassignmentshallprovidea
dutystatusreportnolessthanonceevery30dayswhiletheemployeeisonmodied
duty.
(c)SupervisorsshallkeeptheirDivisionCommanderandtheSupportServices
Lieutenantapprisedoftheemployee'sstatusandabilitytoperformthemodied-duty
assignment.Modied-dutyassignmentsthatextendbeyond60dayswillrequire
awrittenstatusreportandarequestforanextensiontotheSupportServices
Lieutenantwithanupdateoftheemployee'scurrentstatusandanticipateddateof
returntoregularduty.ExtensionsrequireapprovaloftheSherifforhis/herdesignee.
(d)Whenitisdeterminedthatanemployeeonmodieddutywillreturntoregularduty,
theSupportServicesLieutenantshallnotifytheemployee'sDivisionCommanderand
CountyRiskManagmentbyemail.Alltrainingandcerticationnecessaryforreturn
todutyshallbereviewedandupdatedasnecessary.
1054.4.3MEDICALEXAMINATIONS
TheDepartmentreservestherighttorequire,priortoreturningtofull-dutystatus,a
tness-for-dutyexaminationofanyemployeeassignedtoamodied-dutyassignmentor
ofanyemployeehavingbeenonsuchassignment.Suchexaminationsshallbeatthe
expenseoftheDepartment.
Priortoreturningtofull-dutystatus,employeesshallberequiredtoprovideastatement
signedbytheirhealthcareproviderindicatingthattheyaremedicallyclearedtoperform
thebasicandessentialjobfunctionsoftheirassignmentwithoutrestrictionorlimitation.
1054.5PREGNANCY
ItisthepolicyoftheDepartmenttoreassignemployeeswhoarepregnantuponrequestby
theemployeeorwhendeemednecessarybytheDepartmenttotemporaryassignmentsthat
willnotroutinelyexposetheemployeetopotentiallyhazardousenvironmentsoractivities.
ModiedDutyAssignments-526
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
ModiedDutyAssignments
1054.5.1EMPLOYEENOTIFICATION
Anemployeewholearnsofherpregnancyshouldnotifyherimmediatesupervisorora
designatedactingsupervisorofthepregnancyassoonaspracticable.Theemployeemust
informtheDepartmentofherintentregardingreassignment,jobaccommodationsand
anticipatedleaveforthepregnancyorprenatalcare.Theemployeeshallalsosubmita
statementfromherhealthcareproviderofanyjobrestrictionsorlimitationsshemayhave.
1054.5.2SUPERVISOR'SRESPONSIBILITY
Uponreceivingthemedicalvericationofthepregnancyandarequestforjob
accommodation,reassignmentorleave,thesupervisorshallnotifytheDivisionCommander
andrefertheemployeetotheSupportServicesLieutenantforconsiderationofatemporary
modied-dutyassignmentifitisdeemedappropriatebytheDepartmentormedically
necessarybytheemployee'shealthcareprovider.
Ifatanypointduringthepregnancyitbecomesnecessaryfortheemployeetotakealeave
ofabsence,suchleaveshallbegrantedconsistentwiththeCounty'sPersonnelRulesand
Regulationsregardingfamilyandmedicalcareleave.
1054.6PROBATIONARYEMPLOYEES
Probationaryemployeeswhoareassignedtoatemporarymodied-dutyassignmentshall
havetheirprobationextendedbyaperiodoftimeequaltotheemployee'sassignmentto
modiedduty.
1054.7MAINTENANCEOFCERTIFICATIONANDTRAINING
Employeesassignedtomodieddutyshallmaintainallcertication,trainingand
qualicationsappropriatetoboththeirregularandtemporaryduties,providedthe
certication,trainingorqualicationsarenotinconictwithanylimitationsorrestrictions.
Employeeswhoareassignedtomodieddutyshallinformtheirsupervisorofanyinability
tomaintainanycertication,trainingorqualications.
ModiedDutyAssignments-527
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
INDEX
A
ABBREVIATIONS..............................................12
ACCOUNTABILITYTOSUPERVISOR...........16
ADDRESSCHANGE........................................165
ADMINISTRATIVEINVESTIGA TION............62
ADMINISTRATIVELEA VE............................462
ADULTABUSE................................................134
AIRCRAFTACCIDENTS................................290
ALCOHOL........................................................445
ALCOHOLUSE................................................445
ANTI-REPRODUCTIVERIGHTS
CRIMES...........................................................206
ARRESTOFPUBLICSCHOOLTEACHER....221
ASSETFORFEITURE......................................349
Procedure.......................................................349
ATTENDANCE.................................................165
AUDIORECORDERS......................................317
AUTHORITY........................................................9
AUTHORIZEDWEAPONS...............................82
AUXILIARYRESTRAINTS..............................45
B
BADGE..............................................................523
MourningBadge............................................503
BARRICADEDSUSPECTS.............................267
BATON................................................................48
BETTING..........................................................168
BIOLOGICALSAMPLES................................222
BLOODTESTS.................................................337
BODYARMOR................................................469
BODYCA VITYSEARCH................................417
BOMBCALLS..................................................268
BOMBTHREA TS.............................................269
BOOKINGSEARCH........................................417
BRADYMA TERIAL..........................................359
BREATHTEST.................................................337
BRIBE................................................................168
BUCCALSW ABS.............................................222
C
CANINE............................................................107
Assignments...................................................109
HandlerCompensation...................................111
HandlerResponsibilities................................110
RequestforUse..............................................109
Selection.........................................................110
Training..........................................................112
CANINEUSEREPORTS..................................108
CCWPERMITS..................................................26
CHANGEOFADDRESS.................................165
CHILDABUSE.................................................145
CHILDSAFETYSEA T.....................................467
CITA TIONS.......................................................325
CITE&RELEASE............................................274
CITIZENCOMPLAINTS.................................460
CODE-3.............................................................104
COMMUNICABLEDISEASES.......................450
Condentiality...............................................456
Counseling.....................................................456
COMMUNICATIONSWITHHEARING
IMPAIREDORDISABLED...........................214
COMPUTERUSE.............................................173
CONCEALEDWEAPONPERMITS.................26
CONCEALEDWEAPONSPERMITS
OutofState......................................................92
RetiredDeputies...............................................32
CONDUCTUNBECOMING............................168
CONFIDENTIALINFORMANTS...................353
PaymentProcedure........................................355
CONFIDENTIALINFORMA TION..................169
CONSTITUTIONALREQUIREMENTS.............9
CONSULAROFFICERS..................................279
CONTROLDEVICES.........................................47
CONTROLDEVICES.........................................47
CORI..................................................................404
CORRESPONDENCE.........................................25
COURTAPPEARANCE...................................184
COURTROOMA TTIRE...................................186
COURTROOMPROTOCOL............................186
CRIMESCENE.................................................251
CRIMINALACTIVITIES.................................168
CRIMINALACTIVITYREPORTING.............176
CRIMINALOFFENDERRECORD
INFORMATION..............................................404
CRIMINALSTREETGANGS.........................305
CRISISNEGOTIA TIONTEAM.......................253
CRISISRESPONSEUNIT...............................253
CUSTODIANOFRECORDS...........................406
CUSTODYSEARCHES...................................417
D
DAMAGEBYCOUNTYPERSONNEL..........177
DEATHINVESTIGA TION...............................197
DEATHNOTIFICA TION..................................198
DECONTAMINA TION.....................................453
DEFECTIVEVEHICLES.................................368
Index-528
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
INDEX
DEFINITIONS.....................................................12
DEPARTMENTE-MAIL....................................25
DEPARTMENTOWNEDPROPERTY............362
DEPARTMENTPROPERTY
LossOrDamage............................................363
DEPARTMENTALDIRECTIVE........................19
DEPENDENTADUL T......................................134
DEPLOYMENT................................................284
DIGITALRECORDERS...................................317
DIPLOMATICAGENTS..................................278
DIPLOMATICIMMUNITY.............................278
DISASTERPLAN...............................................20
DISASTERSCENE...........................................251
DISCIPLINARYPOLICY................................165
DISCRIMINATION...........................................166
DISGRACEFULCONDUCT............................167
DISHONESTY..................................................167
DISOBEDIENCE..............................................167
DISPARAGINGREMARKS............................167
DISTRIBUTION..................................................13
DIVISION............................................................15
DNA...................................................................347
DNASAMPLES................................................222
DOGBITES.......................................................108
DOGINJURIES.................................................109
DOMESTICVIOLENCE..................................115
EmergencyProtectiveOrders........................117
DRIVER'SLICENSE........................................168
DRIVINGTACTICS...........................................96
DRUGUSE........................................................445
E
ELDERABUSE................................................134
ELECTRO-MUSCULARDISRUPTION
TECHNOLOGYDEVICE.................................52
ELECTRONICMAIL.........................................23
EMERGENCYMANAGEMENTPLAN...........20
EMPLOYEEASSISTANCE.............................445
EMPLOYEECOMMENDA TIONS..................476
EMPLOYEECONVICTIONS..........................443
ENFORCEMENT..............................................325
EV ALUA TION..................................................436
EXCESSIVEFORCE........................................168
EXPLOSIVES...................................................268
EXPOSURECONTROLOFFICER.................450
EXPOSURE(S)..................................................266
EXTENDEDILLNESS.....................................448
F
FAILURETOTAKEACTION.........................167
FALSESTA TEMENTS.....................................167
FALSIFICA TIONOFRECORDS.....................167
FIELDCITA TIONS...........................................274
FIELDDETAINEES.........................................300
FIELDINTERVIEW.........................................300
FIELDPHOTOGRAPHS..................................300
FIELDSOBRIETYTESTS...............................336
FIELDTRAININGOFFICER..........................293
FIGHTING.........................................................165
FIREARMSERIALNUMBERS......................388
FIREARMS...................................................82,88
FlyingArmed...................................................91
Qualications...................................................88
Storageof.........................................................88
FITNESSFORDUTY.......................................481
FOOTPURSUIT...............................................320
FORCE.................................................................37
FOREIGNNA TIONALS...................................278
ArrestorDetention........................................278
ArrestProcedure............................................283
In-CustodyArrests.........................................280
TrafcCollisions............................................282
VehicleRegistration.......................................279
G
GAMBLING......................................................168
GANGS..............................................................305
GRATUITY.......................................................168
GRIEV ANCEPROCEDURE............................442
GROOMINGSTANDARDS.............................498
H
HANDCUFFING.................................................44
HATECRIMES.................................................163
HAZARDOUSMA TERIAL..............................265
HEARINGIMP AIRED......................................214
HIGH-VISIBILITYVESTS..............................326
HONORARYCONSULS..................................279
HORSEPLAY....................................................165
HOSTAGES.......................................................267
NEGOTIATIONS..........................................267
I
IDENTITYTHEFT...........................................203
IMMIGRATIONVIOLA TIONS.......................287
IMMUNITY.......................................................278
INITIATEAPURSUIT.......................................93
INJURYCLAIMS.............................................497
INSUBORDINATION.......................................167
INTOXICANTS.................................................166
INVESTIGATION&PROSECUTION............346
Index-529
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
INDEX
J
JAILRELEASE.................................................274
JUVENILEINFORMANTS..............................354
JUVENILES......................................................126
UseasInformants..........................................354
K
KINETICPROJECTILES...................................49
L
LEGIRONS.........................................................45
LEGRESTRAINT...............................................43
LEGRESTRAINTS............................................45
LIGHTDUTYASSIGNMENTS......................525
LIMITEDENGLISHPROFICIENCY..............207
M
MANDATORYAPPEARANCE.......................184
MANUALS..........................................................20
MDC..................................................................315
MEALPERIODSANDBREAKS....................485
MEDIARELA TIONS..........................................59
MEGANSLAW.................................................194
MENTALILLNESS
Commitments.................................................271
Restraints.......................................................272
MISAPPROPRIATIONOFPROPERTY..........167
MISSINGPERSON...........................................152
Denitions......................................................152
MISUSEOFPUBLICFUNDS.........................168
MOBILEAUDIOVIDEO.................................310
RequiredActivation.......................................310
Review...........................................................311
MOBILEDA TACOMPUTER..........................315
MODIFIEDDUTYASSIGNMENTS...............525
N
NARCOTIC-DETECTIONDOGS
Useof.............................................................108
NEWSMEDIARELA TIONS...........................179
NOTIFICATIONS...............................................59
NUMERICALFILING......................................387
O
OATH...................................................................10
OCSPRA Y..........................................................48
OFFICER-INVOLVEDSHOOTING..................57
ONDUTYINJURIES.......................................496
ORGANIZATIONALSTRUCTURE..................15
OUTSIDEEMPLOYMENT..............................492
ChangeinStatus............................................494
ObtainingApproval.......................................492
ProhibitedOutsideEmployment....................493
SecurityEmployment....................................493
OVERTIMEPAYMENT...................................489
P
PAS.....................................................................339
PATDOWNSEARCH.......................................417
PATDOWNSEARCHES..................................417
PAT-DOWNSEARCH.......................................300
PATROLFUNCTION........................................247
PEACEOFFICERPOWERS................................9
PEPPERPROJECTILES.....................................48
PEPPERSPRA Y..................................................48
PERSONALAPPEARANCE............................498
PERSONALPROPERTY..................................362
LossOrDamage............................................363
PERSONNELCOMPLAINTS
Acceptance.....................................................461
AdministrativeSearches................................464
Disposition.....................................................465
Documentation...............................................461
PERSONNELFILES.........................................471
Dened...........................................................471
PurgingOfFiles.............................................475
RequestsForDisclosure................................472
TypesOfPersonnelFiles...............................473
PERSONNELRECORDS.................................402
PHYSICALANDMENTAL
EXAMINATIONS...........................................482
PHYSICALCONDITION.................................168
POLICESERVICEDOG..................................107
POLICYMANUAL.............................................11
POLITICALACTIVITIES................................168
PREGNANCY...................................................526
PRIV A TEPERSONSARRESTS......................204
PUBLICINFORMA TIONOFFICER...............291
PURSUITINTERVENTION.............................100
PURSUITPOLICY.............................................93
PURSUITUNITS................................................95
R
RACIALPROFILING.......................................249
RAPIDDEPLOYMENTTEAM.......................284
REASONABLESUSPICION...........................300
RECORDERS....................................................317
RECORDSSECTION.......................................387
RECRUITMENT...............................................430
REFLECTORIZEDVESTS..............................326
Index-530
Adopted:2013/09/13©1995-2013Lexipol,LLC
ElDoradoCountySheriff'sOfce
PolicyManual
INDEX
RELEASEOFRECORDS&
INFORMATION..............................................401
ArrestReports................................................402
PersonnelRecords..........................................402
ProcessingRequests.......................................401
REPORTPREPARATION.................................176
REPORTINGCONVICTIONS.........................443
DomesticViolence.........................................443
REPORTINGPOLICEACTIVITY..................286
RESERVEDEPUTIES......................................189
Coordinator....................................................190
Duties.............................................................189
FirearmsRequirements..................................193
RESPONSETOCALLS....................................104
RESTRAINTS.............................................43,272
RESTRICTEDINFORMA TION.......................181
RETIREDDEPUTYCCW..................................32
RIDE-ALONG...................................................262
S
SCHOOLEMPLOYEEREPORTING..............221
SEARCH&SEIZURE......................................124
SEARCHES
Custody..........................................................417
PatDown........................................................417
Strip................................................................417
SEARCHING
DeadBodies...................................................198
SEATBELTPROCEDURE...............................467
SECURITYEMPLOYMENT...........................493
SEEPOLICESERVICEDOG..........................107
SEEALSOCANINE
SEIZEDCURRENCY.......................................351
SELECTION......................................................110
SEXUALASSAUL T.........................................347
SICKLEA VE.....................................................448
SKELLYPROCEDURE....................................172
SMOKINGPOLICY.........................................459
SPITHOOD.........................................................44
SPITMASK.........................................................44
STAFF..................................................................11
STANDBY.........................................................184
STRIPSEARCH................................................417
SUBPOENADUCESTECUM.........................403
SUBPOENAS....................................................184
Acceptance.....................................................184
CivilSubpoenas.............................................186
FailureToAppear..........................................186
Refusal...........................................................185
SWEEPS............................................................287
T
TASER.................................................................52
TA TTOOS..........................................................499
TEARGAS..........................................................48
TERMINATEAPURSUIT.................................94
TIMECARD......................................................488
TIMECARDS...................................................488
TRAFFICFUNCTION......................................325
TRAINING
SWA T.............................................................254
TRAININGPLAN...............................................21
TRAININGPOLICY...........................................21
TRANSPORTBELTS..........................................45
TRANSPORTINGPRISONERS.......................467
U
UNIFORMREGULA TIONS............................500
UNITYOFCOMMAND.....................................16
URINETESTS..................................................337
USEOFFORCE..................................................37
V
VEHICLEMAINTENANCE............................368
VICTIMWITNESS...........................................161
W
WASHINGOFVEHICLES...............................368
WORKERSCOMPENSA TION........................496
Index-531
Adopted:2013/09/13©1995-2013Lexipol,LLC