St. Thomas Sailing 6-8
St. Thomas Sailing 10-12
Participant Guide
National High Adventure Sea Base, BSA
Sea Base St. Thomas
St. Thomas, U.S. Virgin Islands
Revised Date: 11/2024
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Mission of the Boy Scouts of America
The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their
lifetime by instilling in them the values of the Scout Oath and Law.
Scout Oath
On my honor I will do my best to do my duty to God and my country and to obey the Scout Law; to help other
people at all times; to keep myself physically strong, mentally awake, and morally straight.
Scout Law
A Scout is:
Trustworthy. Loyal. Helpful. Friendly. Courteous. Kind. Obedient. Cheerful. Thrifty. Brave. Clean. Reverent.
Mission Statement of Sea Base, BSA
It is the mission of the Florida National High Adventure Sea Base to serve councils and units by providing an
outstanding high adventure experience for older Boy Scouts, Varsity Scouts, Venturers, Sea Scouts and their
leaders.
Sea Base programs are designed to achieve the principal aims of the Boy Scouts of America:
• To build character
• To foster citizenship
• To develop physical, mental and emotional fitness
US Virgin Islands Blessing
Bless the creatures of the Sea
Bless this person I call me
Bless the US Virgin Islands, you make so grand
Bless the sun that warms the land
Bless the fellowship we feel
As we gather for this meal
Amen
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Table of Contents
Sea Base History ........................................................................................................................................... 4
Sea Base General Eligibility Requirements .................................................................................................. 5
Registered ................................................................................................................................................. 5
Age Requirement ...................................................................................................................................... 5
Swim Test .................................................................................................................................................. 5
Swim Review ............................................................................................................................................. 5
Completed BSA Annual Health and Medical Record ................................................................................ 5
Weight Requirements ............................................................................................................................... 5
Sea Base Adult Leader Eligibility Requirements .......................................................................................... 6
General Eligibility Requirements ............................................................................................................... 6
Proper Adult Supervision .......................................................................................................................... 6
Adult Leader Training ................................................................................................................................ 6
Adult Leader Medical Training .................................................................................................................. 6
Sea Base Risk Advisory ................................................................................................................................. 6
To Limit Risk and the Possibility of Harm .................................................................................................... 9
Weather Conditions at Sea Base ................................................................................................................ 11
Wildlife and Toxic Plants at Sea Base ........................................................................................................ 12
Sea Base Emergency Procedures ............................................................................................................... 13
Sea Base Policies and Procedures .............................................................................................................. 14
Sea Base Traditions and Awards ................................................................................................................ 16
Preparing for Sea Base ............................................................................................................................... 17
Paperwork ............................................................................................................................................... 17
Sea Base Payment Plan .............................................................................................................................. 18
Sea Base Travel Plan ................................................................................................................................... 19
Sea Base Training Plan ............................................................................................................................... 20
Sea Base Program Overview ...................................................................................................................... 21
St. Thomas Sailing, crew sizes 8 and 12 .................................................................................................. 21
St. Thomas STEM ECO Adventure .............................................................................................................. 24
Gear and Packing List ................................................................................................................................. 25
Sea Base Frequently Asked Questions ...................................................................................................... 27
Tips from past crews: .............................................................................................................................. 30
USVI National Park Learning Page........................................................................................................... 32
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Sea Base History
Florida Gateway to High Adventure, EST 1974 In 1974 a collection of Boy Scout volunteers from Miami,
FL and Atlanta, GA along with South Florida Council District Executive Sam Wampler began offering
ocean-based adventure programs with rented and borrowed equipment in South Florida and the
Bahamas. In 1977 the program was extended to include sailing aboard chartered vessels.
Florida Gateway to High Adventure becomes Florida National High Adventure Sea Base, EST 1979 Due
to the excitement surrounding the unique adventures offered, it quickly became evident that as
permanent site was needed to facilitate Florida Gateway to High Adventure programs. With a legacy gift
by the Fleishman Foundation in 1979, Toll Gate Inn and Marina on Lower Matecumbe Key was secured,
its building renovated, and dormitories built. Florida National High Adventure Sea Base was born.
Big Munson Island, EST 1982 In 1982 Homer Formby donated a mangrove barrier island, Big Munson
Island, located due south of Summerland Key. Located in the NOAA Florida Keys National Marine
Sanctuary, Big Munson is home to several rare species of plants and wildlife including Key Deer and sea
turtles.
Bahamas Sea Base, EST 1990 Sam Wampler and his colleague Joe Maggio began offering sailing
programs in Marsh Harbour, Abaco, Bahamas as an extension of Florida National High Adventure Sea
Base in 1990. The Sea of Abaco is world renowned for its beautiful protected sailing waters and the
Abacos, or Friendly Islands, are equally celebrated for their stunning beaches, settlements and
welcoming people.
World Organization of Scouting (WOSM) SCENE Centre, EST 1990’S Recognized for its superior
commitment to conservation and education, Sea Base became a Scout Centre of Excellence for Nature
and Environment in the 1990’s and continues as the lone WOSM SCENE Centre in the United States.
Florida Sea Base Conference and Training Center, EST 1995 Sea Base Conference and Training Center
hosts BSA professional and volunteer conferences each winter and spring. Located in the Adams
Building, a building gifted in honor of William Adams, the Conference and Training Center serves roughly
1,000 individuals annually.
Brinton Environmental Center (BEC), EST 2001 With funding from the Brinton Trust in honor of J. Porter
Brinton, Sea Base completed construction of the Brinton Environmental Center in 2001. Located at Mile
Marker 73.8 on Summerland Key, BEC is home to the Keys Adventure, Out Island, Keys Fishing and
Marine STEM programs.
Sea Base St. Thomas, EST 2014 Under the direction of General Manager Captain Paul Beal and Program
Director Mike Lucivero, Sea Base St. Thomas began sailing operations in 2014. Crews board vessels in
beautiful St. Thomas, USVI and then circumnavigate US Virgin Islands. Celebrated globally for its waters,
winds, coral reefs and beaches, the US Virgin Islands offer participants amazing opportunities for
adventure and exploration.
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Sea Base General Eligibility Requirements
Registered: To attend Sea Base, youth and adult participants must be registered in one of the following
programs:
• Exploring, BSA
• Learning for Life
• BSA Merit Badge Counselor
• Scouts, BSA
• Sea Scouts, BSA
• STEM Scouts, BSA
• Varsity, BSA
• Venturing, BSA
• Scouts, BSA programs are single gender. Male and female
Scouts BSA units cannot combine to attend Sea Base.
• Exploring and Venturing programs are coed. Males and females can attend together if the unit
booking is an Explorer Post or Venture Crew.
Coed Crew Requirements Explained
Age Requirement: Every participant must be at least 13 years of age by their date of arrival at St.
Thomas Sea Base. No exceptions can or will be made.
Swim Test: Every participant, youth and adult, must complete the BSA Swim Test
as
a Swimmer within
a year of the start of their adventure. Non-swimmers and Beginner Swimmers will not be allowed to
participate and will be sent home at their own expense. Every Sea Base crew must provide a completed
BSA Unit Swim Classification Record.
Sea Base does not provide onsite BSA Swim Tests.
Swim Review: Every participant must complete a Sea Base Swim and Snorkel Review in a strong
manner. This review does not take the place of the BSA Swim Test
. I
ndividuals who do not pass the Sea
Base Swim or Snorkel Review will not be permitted to participate and will be sent home at their own
expense. The Sea Base Swim and Snorkel Review is administered by your crew’s captain to ascertain the
swimming ability of each member of your crew. If your captain determines that a member of your crew
is not a strong swimmer that participant will be required to wear a life jacket at all times.
S
ea Base participants must be able to: • Swim in a strong manner. • Climb a swim ladder, unassisted, in
inclement weather, from the water onto a rocking vessel. • Self-rescue if found overboard in inclement
weather.
Completed BSA Annual Health and Medical Record: Sea Base participants must be in good health. All
participants must provide a current and complete BSA Annual Health and Medical Record (BSA AHMR)
.
BSA AHMR’s are current for 12 months from the end of the month in which they are completed.
W
eight Requirements: If you exceed the maximum weight for height as explained in the following chart
and your planned high-adventure activity will take you more than 30 minutes away from rescue by
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USCG, you may not be allowed to participate. Due to rescue equipment restrictions and evacuation
efforts from remote sites, under no circumstances will any individual exceeding 295 pounds be
permitted to participate. Anyone arriving at Sea Base exceeding 295 pounds will be sent home at their
own expense. No refund will be given.
Maximum Weight for Height
Height
(inches)
Max.
Weight
Height
(inches)
Max.
Weight
Height
(inches)
Max.
Weight
Height
(inches)
Max.
Weight
60
166
65
195
70
226
75
260
61
172
66
201
71
233
76
267
62
178
67
207
72
239
77
274
63
183
68
214
73
246
78
281
64
189
69
220
74
252
79 and over
295
Sea Base Adult Leader Eligibility Requirements
General Eligibility Requirements: Adult leaders must meet all General Eligibility Requirements.
Proper Adult Supervision: As required by BSA Youth Protection, every crew must have at least two adult
leaders over the age of 21. Sea Base crews with coed (male & female) youth participants, must have at
least one female adult leader over the age of 21. Coed Crew Requirements Explained
Adult Leader Training: Every adult leader must be a registered member of the BSA and complete
Youth
Protection Training, BSA Safe Swim Defense, BSA Safety Afloat, and BSA Hazardous Weather Training.
Adult Leader Medical Training: At least one adult leader in each crew must complete
Wilderness First
Aid Training (WFA) and Basic CPR/AED from an agency approved by the American Camping Association
or hold a higher professional license such as MD, DO, EMT, RN, LPN or WFR. Multiple crews require
multiple trained leaders. Sea Base highly recommends that every adult leader completes WFA and
CPR/AED.
Adult Leader Eligibility at a Glance
Registered Member of the BSA
21 Years of Age or Older
Passed BSA Swim Test as a Swimmer
Meet BSA Height & Weight or within 20lbs
Meet Sea Base Medical Requirements
Medically Approved for Participation
Completed BSA Youth Protection Training
Completed BSA Safe Swim Defense Training
Completed BSA Safety Afloat Training
Completed BSA Hazardous Weather Training
One Adult Must Complete Wilderness First Aid
One Adult Must Complete CPR/AED
Sea Base Risk Advisory
Sea Base Experience: Each high-adventure base offers a unique experience that is not risk-free.
Knowledgeable staff will instruct all participants in safety measures to be followed. Be prepared to listen
to and carefully follow these safety measures and to accept responsibility for the health and safety of
yourself and others. Climatic conditions at Sea Base St. Thomas include temperatures ranging from 70 to
95 degrees, high humidity, heat indexes reaching to 110 degrees, and frequent, sometimes severe,
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afternoon thunderstorms. Activities include snorkeling, sailing, hiking, and others; all of these have
potential for injury. Refer to the Sea Base website for specific information.
Risk Advisory: Sea Base has an excellent health and safety record and strives to minimize risks to
participants by emphasizing appropriate safety precautions. Each crew is required to have at least one
adult member trained in Wilderness First Aid and CPR
. Medical and search-and-rescue services are
provided in response to an accident or emergency. However, response times can be affected by
location, terrain, weather, or other emergencies and could be delayed for hours. If there is a question
about the advisability of participation, contact the family physician first, then call Sea Base at 305-664-
5612. The Sea Base Medical Director reserves the right to make medical decisions regarding the
participation of individuals at Sea Base.
Food: The Sea Base offers food appropriate for the experience. If a participant has specific diet
restrictions, please fill out the Dietary Notification Form
once per participant with food allergies or
dietary restrictions. Please note: It may not always be possible to accommodate individual preferences
(likes and dislikes) that are not of a medical or religious nature. Contact
fsb.galley@scouting.org for any
dietary questions. Sea Base St. Thomas is limited to what is available on the island when it comes to
the ability to accommodate special dietary needs.
Meal Planning: As a crew led adventure your Crew Chief will assign tasks in the galley so all crew
members will take turns planning, prepping, cooking, and cleaning up after each meal. Your crew will
create your own menu. Provisions are based on and limited to what is available on island. Substitutions
are frequently made to ensure well balanced and well supplied meals. Please note: What is readily
available in the states may not always be available on the island. Sea Base St Thomas does not have a
pre-made menu.
Medications: Each participant who has a condition requiring medication should bring an appropriate
supply for the duration of the trip. Consider bringing duplicate or even triplicate supplies of vital
medications. People with allergies that have resulted in severe reactions or anaphylaxis must bring with
them sufficient unexpired EpiPen’s to last for up to three hours. Please pack your medications in your
carry-on bag, not in your crew bag that you plan to check with your airline.
Recommendations Regarding Chronic Illnesses: Sea Base requires that this information be shared with
the parents or guardians and examining physician of every participant. There are no on-site facilities for
extended care or treatment; therefore, participants who cannot meet these requirements will be sent
home at their expense. Staff and/or staff physicians reserve the right to deny the participation of any
individual on the basis of a physical examination and/or medical history. Adults or youth who have
chronic conditions should undergo a thorough evaluation by a physician before considering participation
at Sea Base or any BSA high adventure activity.
Hypertension (High Blood Pressure): Participants should have a blood pressure less than 140/90.
Persons with significant hypertension (greater than 140/90) should have the condition treated and
controlled before attending any high-adventure base and should continue medications while
participating.
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Insulin-Dependent Diabetes Mellitus: Both the person with diabetes and one other person in the
group need to be able to recognize the signs of excessively high blood sugar and adjust the dose of
insulin. An insulin-dependent person who has been newly diagnosed (within the last six months) or who
has undergone a change in delivery system (e.g., insulin pump) in the last six months is advised not to
participate. A person with diabetes who has had frequent hospitalizations for diabetic ketoacidosis or
who has had frequent problems with hypoglycemia should not participate until better control of the
diabetes has been achieved.
Seizures (Epilepsy): Seizures while snorkeling are extremely dangerous and often fatal.
• History of loss of consciousness often precludes snorkeling. Formal consultation with a
neurologist and/or cardiologist is required.
• No participant with a history of seizures or taking anti-epileptic medication may snorkel or
scuba dive. Participants meeting these criteria must be wearing a USCG approved lifejacket and
may not be wearing a mask anytime they are in the water. Participants meeting these criteria
are allowed to swim in the water but must be accompanied by their buddy AND an adult who is
trained to recognize symptoms of a seizure.
o Prospective participants with a history of infant febrile seizures may be considered for
snorkeling after formal consultation with a neurologist.
Asthma: Asthma must be well-controlled before participating. This means: 1) the use of a rescue
inhaler (albuterol) less than two times per week (except use for the prevention of exercise induced
asthma); 2) nighttime awakenings for asthma symptoms less than two times per month. Well-controlled
asthma may include the use of long-acting bronchodilators, inhaled steroids, or oral medications such as
Singulair. You may not be allowed to participate if: 1) you have asthma not controlled by medication; or
2) you have been hospitalized/gone to the emergency room to treat asthma in the past six months; or 3)
you have needed treatment by oral steroids (prednisone) in the past six months. You must bring an
ample supply of your medication and a spare rescue inhaler that are not expired. At least one other
member of the crew should know how to use the rescue inhaler. Any person who has needed
treatment for asthma in the past three years must carry a rescue inhaler on the trek. If you do not
bring a rescue inhaler, you must buy one before you will be allowed to participate.
Allergy or Anaphylaxis: Persons who have had an anaphylactic reaction from any cause must contact
Sea Base St. Thomas before arrival. If you are allowed to participate, you will be required to have
appropriate treatment with you. You and at least one other member of your crew must know how to
give the treatment. If you do not bring appropriate treatment with you, you will be required to buy it
before you will be allowed to participate.
Recent Musculoskeletal Injuries and Orthopedic Surgery: Individuals with significant musculoskeletal
problems (including back problems) or orthopedic surgery/injuries within the last six months must have
a letter of clearance from their orthopedic surgeon or treating physician to be considered for approval
to participate. Permission is not guaranteed. A person with a cast on any extremity may participate
only if approved by their physician AND Sea Base.
Psychological and Emotional Difficulties: A psychological disorder does not necessarily exclude an
individual from participation. Any condition should be well-controlled without the services of a mental
health practitioner. Under no circumstance should medication be stopped immediately prior to
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participation, and medication should be continued throughout the entire high-adventure experience.
Participants requiring medication must bring an adequate supply for the duration of the trip.
Height/Weight Restrictions. If you exceed the maximum weight for height as explained in the following
chart and your planned high-adventure activity will take you more than 30 minutes away from rescue by
USCG, you may not be allowed to participate. Due to rescue equipment restrictions and evacuation
efforts from remote sites, under no circumstances will any individual exceeding 295 pounds be
permitted to participate. Anyone arriving at Sea Base exceeding 295 pounds will be sent home at their
own expense. No refund will be given.
Sleep Apnea: Prospective participants with sleep apnea may participate at Sea Base if they have been
medically cleared for participation, they understand that they are responsible to provide battery
support for their CPAP and may not have access to electricity if participating in Bahamas, St. Thomas,
Florida Keys Sailing, Live Aboard Diving, Keys Adventure or Out island programs.
To Limit Risk and the Possibility of Harm
Leadership: Adult crew leaders must have a strong understanding of every
participant’s limitations and be fully prepared to administer treatment for medical
conditions.
Medical Treatment: Wilderness First Aid and CPR/AED
trained crew leaders are the
first line of treatment in any medical emergency. Adult crew leaders must be
prepared to assume this role and responsibility. Any medical emergency requiring professional
assistance will be referred to the United States Coast Guard or appropriate agency if at sea or local EMS
if on land.
Medications: Participants who are prescribed medication, for any purpose, should continue use as
prescribed while at Sea Base unless directed by their physician. It is the role of the unit leader to ensure
that each participant takes medication as prescribed.
Storing and Dispensing Medications: Sea Base does not store or dispense medication. Prior to arrival
the crew must develop a system to secure/lock, store, and dispense medication.
Over the Counter Medication: Sea Base does not dispense any type of medication including over the
counter medication. Each crew is responsible to bring a Sea Base specific first aid kit including any over
the counter medications that might be needed.
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Health Insurance and BSA Campers Accident and Sickness Plan: Every Sea Base participant should have
health insurance and provide front and back copies of their insurance card. All campers are covered by a
limited Campers Accident and Sickness Plan. This plan is a secondary policy. When not insured, BSA
Campers Accident and Sickness Plan becomes the primary policy. Please review the policy for details
.
Sea Base Specific First Aid Kit: Every crew must provide their own first aid kit. A Sea Base specific first
aid kit includes all items found in a traditional back country first aid kit a
long with SPF 35 or greater,
non-aerosol, reef safe sunscreen, SPF 35 or greater lip balm, small plastic bottle of vinegar, sea sickness
medication, non-spray insect repellant, swimmers ear drops, Benadryl, cooling cloths, and Gold Bond
powder.
Special Needs o
r Medical Concerns: Individuals with special needs or medical concerns must have an
onsite advocate who understands the individual’s condition and treatment who is prepared to support.
Cleanliness: Participants should properly wash hands whenever possible and always after using the
restroom, prior to cooking or putting their hands in their mouth.
Ear Care: After snorkeling, diving or swimming; participants should tilt their head to one side, gently pull
on their earlobe until confined water is released and then repeat on the opposite side.
Motion Sickness: Due to the nature of ocean-based adventures, it is inevitable that some crew members
will have issues with sea sickness. Vessels do not return to Sea Base because of sea sickness.
Participants should speak with their physician regarding use of sea sickness medications.
Hydration: Severe dehydration can lead to significant illness, and in extreme cases, death. Crews should
establish and utilize a clear hydration plan and ensure that every crew member has or purchases a 32oz.
or greater Nalgene style water bottle that can be clipped to a vessel.
Metal and aluminum water bottles are prohibited for Sailing programs.
Sunscreen and Sun Coverage: Overexposure to sun can cause burns, blisters, and
illness leading to discomfort and, in severe cases, suspension or cancellation of an
individuals or crew’s adventure. In addition to reef safe SPF 35 or greater sunscreen;
Sea Base highly recommends that every participant wear a long sleeve UPF 30 or greater shirt
(particularly while snorkeling), hat, buff, polarized sunglasses.
• Spray and aerosol sunscreens are prohibited at Sea Base.
St Thomas does not have a base nor an onsite Ship Store. Visit store.bsaseabase.org
H
ave your orders
shipped to your address prior to your departure to Sea Base St Thomas.
There is no mailing address at Sea Base St Thomas to ship to or pick up orders.
Available Online at the Ship Store
Custom Crew Long Sleeve UPF +30 Shirts
Sea Base Carabiners
Sea Base Water Bottles
Polarized Sunglasses
Sea Base Hats
Reef Safe Sunscreen
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Buffs
Motion Sickness Medication
Sea Base does not have onsite stores in St. Thomas or the Bahamas. Visit store.bsaseabase.org.
Weather Conditions at Sea Base
Sea Base continuously monitors for inclement weather conditions. The topmost priority is your crew’s
safety, the safety of the captains and their vessels, Sea Base staff and equipment.
Please note: Hurricane season in the Caribbean is from the beginning of June to the end of November.
Prior to your trek monitor forecasts for your arrival through departure dates. Visit sites such as:
www.noaa.gov
www.wunderground.com
www.accuweather.com
https://weather.com
Be familiar with the following weather terminology: Advisory, High Wind Warning, Hurricane, Hurricane
Warning, Hurricane Watch, Invest, Storm Surge, Storm Surge Warning, Storm Surge Watch, Storm
Warning, Tropical Depression, Tropical Disturbance, Tropical Storm, Tropical Storm Warning, Tropical
Storm Watch, Tropical Wave.
Definitions can be found at www.nhc.noaa.gov i
n the Glossary of NHC Terms.
Please note: No two weather systems are the same; each weather event is taken seriously, and an
action plan is developed based on the forecasted severity, strength, and trajectory of the event. Sea
Base St Thomas communicates with the USCG, VITEMA and the Red Cross. If deemed necessary for your
safety your crew may be evacuated from sea.
Depending on the severity of the weather event evacuation may include:
• Return to the marina and remain on board your vessel at the marina.
• Return to the marina and be transported to shelter.
In case of an evacuation Sea Base St Thomas will communicate with your captain to arrange your
vessel’s return to the marina, arrange an orderly disembarkation of your vessel, provide ground
transportation to a designated shelter where food and cots will be provided.
Florida Sea Base will contact the participants’ family members to communicate a set plan of action. Be
mindful that evacuations take place swiftly. Sea Base St Thomas cannot field phone calls, texts, or emails
during the evacuation process.
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Once it is deemed safe and when your vessel is ready to reboard Sea Base St Thomas will arrange your
transportation back to the marina. This does not change or lengthen the days of your trek.
Wildlife and Toxic Plants at Sea Base
Sharks, Rays, Lionfish, Goliath Grouper and Eels: Sharks, rays, lionfish, goliath grouper and eels pose an
extremely low risk to humans. Participants should give all marine species a wide berth and avoid
touching, harassing or provoking marine animals.
Fire Coral: Sea Base participants should never touch any coral or coral like structure. When touched, Fire
Coral shoots a coiled barb which releases a neurotoxin upon entering either prey or predator. In
humans, the toxin can cause burning skin conditions or rashes that may last several days. Treatment
includes rinsing the affected area with vinegar and keeping the affected area clean and dry. Open
wounds or severe scrapes require medical evaluation.
(NOAA Photos)
Sea Urchins: Covered in calcium carbonate spines; Sea Urchins pose a limited risk to divers, snorkelers,
and waders who step on or attempt to grab or handle the species. Sea Urchin spines can easily
penetrate skin and then break off. To avoid this risk, participants should avoid handling Sea Urchins and
wear hard soled shoes or dive booties when wading in areas populated by Sea Urchins.
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(Photo Divers Alert Network)
Manchineel or Death Apple Tree (extremely toxic): Found on and near beaches, this tree has green
heart shaped leaves with yellowish veins. Ingestion of the fruit can cause severe burning, blistering,
temporary blindness or death. See: NPS Plants to Avoid While Hiking
Comocladia or Christmas Bush: This small bush is found in open canopies and along trails. Its dark green
leaves can have a reddish hue and it may or may not be bearing a red fruit. Touching the plant can cause
itching, burning, swelling, irritation and rash that can last several days or several weeks. The fruit found
on Christmas Bush should not be ingested. See: NPS Plants to Avoid While Hiking
Pencil Euphorbia or Milk Bush (extremely toxic): Distinguished by bright green pencil-thin cylindrical
branches, this shrub like tree secretes a milky sap when broken or damaged which can cause skin
irritation, burns, severe rash and blisters, and blindness. See: NPS Plants to Avoid While Hiking
Jumbie Bean, Crab’s Eye or Rosary (extremely toxic): Found in well drained wooded areas, this vine has
bright red seeds. If ingested seek medical attention immediately. Symptoms can include nausea,
vomiting, convulsions, liver failure and death. See: NPS Plants to Avoid While Hiking
Sea Base Emergency Procedures
Medical Emergencies on Land: Call 911, alert Sea Base staff. Secure individuals BSA AHMR for EMS.
Medical Emergencies while at Sea: Call Channel 16, United States Coast Guard or 911. Secure
individuals BSA AHMR
for EMS.
Fire on Land: Pull fire alarm, call 911, keep your crew together and move to the defined
evacuation point, alert Sea Base staff.
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Fire at Sea: Follow direction of captain. If captain is incapacitated, call Channel 16: “US Coast Guard, US
Coast Guard, US Coast guard this is Sea Base vessel _____ located at latitude/longitude _____ we have a
fire aboard.” If the fire is small, the size of a wastebasket, all participants must don lifejackets and then a
trained adult should use an onboard fire extinguisher to put out the fire. If the fire is larger than a
wastebasket and the crew is forced to abandon ship, “May Day, May Day, May Day this is Sea Base
vessel _____ located at latitude/longitude ______ we have a fire aboard and are abandoning ship. We
have ______ adults _____ youth plus ______ crew.” Every participant must don USCG approved life
jackets and in an orderly manner abandon ship. As participants abandon ship, the adult crew leader
should count off to ensure that there is no one left aboard the vessel. Once in the water the adult crew
leader must take a second headcount, form a circle by locking arms and stay together until rescue
arrives.
Man Overboard: Maintain eye contact, point to the individual and yell, “Man Overboard.” Continue to
point and maintain eye contact until the individual is safely back aboard the vessel.
Aggressive Individual: Move away from the person as quickly as possible. Once at a safe distance, alert
Sea Base staff or in extreme circumstances call 911.
Sea Base Policies and Procedures
Adult to Youth Ratios: Sea Base Crews must have more or equal number of youth to adult participants.
Individuals under the age of 21 may be counted as youth participants when considering this ratio.
Scouts with special needs are counted as youth participants regardless of age.
Buddy System: A
dult and youth participants must adhere to the buddy system. While snorkeling or
scuba diving buddies must remain within arms distance. While onshore participants must travel in
groups of two or more. Buddy pairs cannot be coed. In Key West, the Bahamas and US Virgin Islands
units must travel as a group.
U
nit Leader Responsibilities: Prior to arrival, unit leaders are responsible to ensure that all paperwork
and trainings are up to date and complete. This includes inputting the unit roster 90 days prior to
arrival. 2024 roster instructions linked here
. U
pon arrival, Unit Leaders are responsible to act as the first
line of treatment when medical issues arise, fulfill Safe Swim and Safety Afloat responsibilities, follow
and enforce BSA Youth Protection Policies, ensure that youth participants follow Sea Base policies and
direction from captains and staff members. Unit Leaders must also actively participate in the adventure,
Sea Base is not a passive experience.
Y
outh Crew Leader Responsibilities: Sea Base is a youth led adventure. Crews must elect a seasoned
crew leader, Crew Chief, prior to onsite arrival. Sea Base should not be the youths first leadership
experience. Youth will make duty assignments for both youth and adults, ensure that those duties are
completed and follow up with the crew when they are not.
Scout Oath, Scout Law, Outdoor Code: Participants are expected to act in accordance with the Scout
Oath, Scout Law and Outdoor Code.
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Alcoholic Beverages or Illegal Substances: There is no place in Scouting for the possession
or use of alcohol or illegal substances. Anyone found in violation of this policy will be
required to vacate their adventure and may be reported to local law enforcement and
their local council. If the unit is unable to provide proper leadership to satisfy BSA YPT
, the
entire crew will be required to vacate their adventure.
Smoking, Vaping, Smokeless Tobacco: Use of tobacco products and vaping is only permitted in
designated areas. Sea Base strongly suggests users of such products purchase nicotine gum or use other
alternatives while at Sea Base.
Scout Appropriate Language: Sexual conversations of any nature including “jokes” are prohibited.
Racial, ethnic, religious, sexist and sexual orientation slurs are prohibited.
Uniform: All participants are expected to arrive in either field or activity uniform.
Attire: Clothing worn by participants must not promote illegal drugs, alcohol, violence, sexual activity,
racism, sexism or bigotry.
Swimming Attire: Swimsuits must be modest. For males, tight fitting swim briefs or swim bottoms short
enough to allow exposure are not allowed. For females, bikinis are not allowed. Modest tankinis or one-
piece swimsuits are appropriate.
Footwear: Footwear is required by all participants while onshore. Please review the provided Packing
List on page 21. You will be barefoot onboard your vessel. Recommended footwear for hiking is sandals
(that strap on or attach securely to the foot) or tennis shoes.
Unplug: Use of phones, tablets and other transmission electronics should be restricted to emergency
use. Please place phones on airplane mode and stow away. Cell phone service on island is Liberty (AT&T)
or Sprint. Verizon and T-Mobile may work from time to time on Liberty (AT&T) towers. Be mindful that
you may pick up service on BVI towers, you will incur international rates. Check with your cell service.
Lost, Stolen or Damaged Items: Sea Base is not responsible for personal items. Please properly stow and
safeguard your valuables.
Intentional Damage to Sea Base Vessels, Facilities, Contracted Facilities, Public or Personal Property:
Anyone intentionally damaging property, including pranks that result in damage, will vacate their
adventure and will be held financially liable for damages.
Bullying, Hazing, Fighting, Play Fighting, Wrestling: All forms of physical confrontation including “play”
are prohibited.
Sexual Contact: Sexual contact of any kind, including public display of affection is prohibited.
Page | 16
Cleanliness: Vessels are expected to be cleaned and maintained by participants. Youth and adults are
expected to take dock showers upon return to the marina. A dock shower is a shower with a hose on the
dock.
Disposal of Trash: Litter becomes marine debris and negatively impacts the Florida Keys National
Marine Sanctuary, Everglades National Park, US Virgin Islands National Park, Sea of Abaco, marine life
and our ocean. Participants must ensure that all recycling and garbage is secured and disposed of
properly.
Conservation: For their own protection and the protection of the environment; Sea Base participants
must not touch, harass or harm wildlife. Sea Base participants must not take or collect rocks, shells or
marine species. Special care must be taken when snorkeling in sensitive areas such as coral reefs.
Sea Base Traditions and Awards
Conservation: Sea Base is recognized as the lone World Organization of Scouting Movement, Scout
Centre of Excellence for Nature and Environment in the United States. It is imperative that each
participant understands that Sea Base adventures are conducted in sensitive marine environments.
Participants must not touch or harm wildlife including endangered sea turtles and coral. Participants
must not take shells, coral, artifacts from Florida Keys National Marine Sanctuary, Dry Tortugas National
Park, Everglades National Park, US Virgin Islands National Park, Buck Island National Reef National
Monument, East End Marine Park or any adjacent waters.
Sea Base Custom Crew Gear: Sea Base provides the opportunity for units to order customized, official
apparel at Sea Base Ship Store
, like long sleeve UPF shirts. Designs and Colors are subject to change. Go
to www.store.bsaseabase.org for updated information on making your crew order. Orders are not to be
shipped to Sea Base St Thomas. There is no base at Sea Base St Thomas.
Captains Club: While at Sea Base crews may earn the Captains Club Award. To earn the award, your unit
will need to properly prepare for the adventure, elect a seasoned youth crew leader, Crew Chief, work
as a team, assume responsibility for their adventure, take care of their vessel, and adhere to the Scout
Oath and Law. Sea Base provides Captain Club Certificates free of charge, patches are available for
purchase at the end of your trek.
Snorkeling BSA: If participants fulfill the requirements listed, the captain will sign a Snorkel BSA card and
issue to each participant, which he/she may turn in to their council or online for purchase of a patch,
which can be sewn to swim trunks.
50-Miler Award: This is a great commitment on part of the captain and participants, which must be
started at the very beginning of the week, if desired. This patch must be purchased from the crew’s
council or online.
Duty to God: Sea Base encourages individuals and units to celebrate Creation. The Duty to God Award is
designed to enhance your units adventure by propelling participants to find evidence of Higher Purpose
Page | 17
in the oceans, reefs and marine species encountered at Sea Base. The Duty to God patch is available
online at the Ship Store.
STEM: Participants in Sea Base St Thomas Eco STEM are eligible upon completion of their High
Adventure to obtain the STEM patch. This patch is available online at the Ship Store.
Triple Crown and Grand Slam Award: Individuals who attend Sea Base and two
other BSA National High Adventure Bases are eligible for the Triple Crown
Award. Individuals who attend all four BSA National High Adventure Bases are
eligible for the Grand Slam Award. Applications for these awards can be found at
www.nationalhighadventureawards.org
.
Advancement at Sea Base: Advancement is not part of the formal Sea Base
experience. Sea Base does not offer structured merit badge programs or merit
badge instructors. If your unit is interested in advancement while at Sea Base, your crew will need to
develop a plan for advancement prior to arrival.
Preparing for Sea Base
Paperwork: Participation for Sea Base requires significant paperwork. It is essential that your crew
compiles all necessary documents and travel information in an easy to use and understand format. A
hard copy of all the following documents must be presented at time of check in. Any missing, expired,
ineligible documentation may delay or even prevent your crew from departing on their High Adventure.
• Printed Crew Roster (Crew Roster must be input 90 days prior to arrival): 2024 instructions
• BSA Safe Swim Certificates for each adult leader
• BSA Safety Afloat Certificates for each adult leader
• BSA Youth Protection Certificates for each adult leader
• BSA Hazardous Weather Certificates for each adult leader
• Wilderness First Aid Certificate (One adult leader per crew)
• CPR/AED Certificate (One adult leader per crew)
• BSA Unit Swim Classification Record with each participant listed
• Pre-Event Medical Screening Checklist with each participant listed
• BSA Annual Health and Medical Records for each participant
• Copies of Medical Insurance Cards (front and back) for each participant
• Government issued photo ID* and copy of Birth Certificate OR Passport for each participant-
Passports are recommended
*Participants 18 and up will need a Real ID if they are utilizing the photo ID and Birth Certificate option.*
Sea Base highly recommends that all forms are duplicated and held by an adult leader who is not
accompanying the crew to Sea Base. This adult leader should be available the date of check in in case
forms are lost, misplaced or forgotten.
Page | 18
Required Paperwork at a Glance
Crew Roster
Safe Swim Defense Certificates
BSA Annual Health and Medical Records
Front & Back Copies of Insurance Cards
Safety Afloat Certificates
Youth Protection Certificates
Hazardous Weather Certificates
ID* with Copy of Birth Certificate or Passport
Unit Swim Classification Record
Sea Base Vessel Liability Waiver
Pre-Event Medical Screening Checklist
Minimum of 1 Adult Leader Must Have
Minimum of 1 Adult Leader Must Have
CPR/AED Training Card
Wilderness First Aid Training or Greater Certification
*Participants 18 and up will need a Real ID if they are utilizing the photo ID and Birth Certificate option.*
Notify Sea Base of any food allergies or dietary restrictions at least 2-4 weeks prior to arrival HERE.
Sea Base Payment Plan
2024 Payment Schedule: Crews are responsible to know, understand and adhere to the payment
schedule. Failure to provide on time payment will result in cancellation. Deposits are non-refundable.
Fees are non-refundable unless Sea Base rebooks the cancelled crew. All cancelled crews are subject to
a cancellation fee in the amount of the deposit made.
2025 Sea Base Crews: The payment schedule published here is outlined for 2024 Sea Base Crews. These
guides will be updated in the fall of 2024 for your adventure year, and there may be changes to the payment
schedule. Please refer to the Sea Base website, your confirmation emails, and your online reservation for the
2025 Sea Base payment schedule information.
• Disclaimer: BSA National High Adventure Bases set baseline pricing 12-24 months prior to attendance.
Additional fuel, food, utilities or other surcharges may be required based on economic conditions,
increased costs, and other factors.
Please note: All crews are required to become current with payment within 30 days of registering for a
Sea Base Adventure, or fully paid 90 days prior to arrival - whichever date comes first. Any installments
with due dates in the past are required to be submitted within 30 days of signing up if a crew has
greater than 90 days before they are scheduled to arrive.
Deposit: $250.00 per crew, required to create a reservation.
30-Day Payment: Within 30 days of sign up, each crew must submit their first payment. The 30-day
payment is 10% of the remaining balance after the original deposit.
Half Payment: One half of each crew’s remaining balance is due on November 1.
Final Payment: Due 90-days prior to each crew’s scheduled arrival.
Online Payment: After the deposit, Sea Base accepts online e-check payment only. Sea Base does not
accept credit cards.
Reservation Dashboard & Payment Status: The designated Reservation Contact and Additional
Reservation Contact can view their reservation’s specific payment schedule on a Reservation
Dashboard through the reservation portal on our 2024 Crews Page linked here
.
Page | 19
Sea Base Travel Plan
Preparation: Each crew is responsible to plan, secure and finance travel to Sea Base including ground
transportation. Travel Insurance is highly recommended. The unit chartering organization, unit
committee, local council, parents and participants should be made aware of all travel
plans.
Air Travel: Crews must fly into Cyril E. King (STT) Airport
.
Ground Transportation from Cyril E. King (STT) Airport to Sea Base (Sapphire Beach
Resort Marina): Sea Base has an ongoing relationship with Franklin Connor to provide crews
transportation to and from the airport. Franklin Connor can be reached at (340) 727-0841 (text
preferred). Crews are responsible for fare and taxi fare is cash only. The price of fares is regulated by
the government. Please make your ground transportation arrangements well in advance.
Arrival: It is essential for crews to arrive after 1:00pm, having already eaten lunch, and not later than
4:00pm. If a crew arrives after 4:00pm due to flight changes, it must communicate those changes to Sea
Base St. Thomas. Within 1 week of your arrival, you will be contacted by Sea Base St. Thomas to
review your arrival details.
Accommodations: Some crews opt to arrive on island before or stay on island after their High
Adventure. Crews in the past have booked accommodations at:
Sapphire Beach Resort: 340-775-2600 (mention that you are with BSA, they do offer a discount)
Bunker Hill: 340-774-8056
Windward Passage: 340-774-5200
Emerald Beach Resort: 340-777-8800
Lindbergh Bay Hotel: 340-774-2525
THE BSA DOES NOT GUARANTEE THE QUALITY OF ANY SERVICE PROVIDER
NOR DOES THE BSA RECOMMEND ANY PROVIDER.
Departure: Your vessel will return to Sapphire Marina at 8:30am your final morning. Your crew, under
the guidance of your captain, will clean the boat and make ready for the next arriving crew. Your crew
will have the opportunity to take a dock shower prior to departure. Check out time your final morning is
11:45am. Plan accordingly. Book your return flight home for that same day no earlier than 4pm. Airlines
require that you arrive at the airport 3 hours prior to your flight. You will need to clear through Customs
and Security. OR Make arrangements to spend a night on island before flying home the following day.
Page | 20
Sea Base Training Plan
Prepared: Sea Base Adventures are aquatics based and require participants to be fit, competent
swimmers and hikers. It is recommended that your unit, in consultation with your local council BSA
Aquatics Director or qualified swim instructor, develops a crew training regimen that includes both
swimming and snorkeling. An adequate plan includes:
• Safe Swim Defense Training
• Safety Afloat Training
• BSA Swim Test
• Monthly Swimming Sessions beginning 6 months prior to arrival
• Complete 3 strenuous 2-3-mile hikes
• Snorkeling BSA
• Watch VIIS: Protect Coral While Snorkeling
• Review Guide to High Adventure Sailing
• Watch US Sailing Video: Parts of a Boat
• Watch US Sailing Video: Parts of a Rig
• Watch US Sailing Video: Points of a Sail
• Visit: US Virgin Islands National Park
• Review: NPS Plants to Avoid While Hiking
• Review: NPS Things to Avoid While in the Water
• Review: NPS Fish Guide
Page | 21
Sea Base Program Overview
St. Thomas Sailing, crew sizes 8 and 12
Planning: Epic Adventure begins with planning and preparation. Upon arrival (1:00pm- 4:00pm), each
crew will have its paperwork reviewed and complete a gear shakedown. Any participant who does not
meet the BSA Height and Weight Requirements as outlined or has not passed the BSA Swim Test
prior to
arrival will forfeit their adventure. Please vet your crew to ensure that no one is disappointed.
Required Paperwork at a Glance
Crew Roster
Safe Swim Defense Certificates
BSA Annual Health and Medical Records
Front & Back Copies of Insurance Cards
Safety Afloat Certificates
Youth Protection Certificates
Hazardous Weather Certificates
ID* with Copy of Birth Certificate or Passport
Unit Swim Classification Record
Sea Base Vessel Liability Waiver
Pre-Event Medical Screening Checklist
Minimum of 1 Adult Leader Must Have
Minimum of 1 Adult Leader Must Have
CPR/AED Training Card
Wilderness First Aid Training or Greater Certification
*Participants 18 and up will need a Real ID if they are utilizing the photo ID and Birth Certificate option.*
Notify Sea Base of any food allergies or dietary restrictions at least 2-4 weeks prior to arrival HERE.
Length of Adventure: 5 nights, 6 days including arrival and departure dates. Crews may not arrive early
or depart later than scheduled unless they make offsite accommodations.
Crew Size: (6-8 passenger) The United States Coast Guard dictates crew size and allows no more than 8
total paid participants aboard Sea Base vessels. (10-12 passenger) Sea Base St Thomas vessels pass a
specific USCG Inspection to carry up to 12 passengers.
Arrival Time: Crews must arrive between 1:00pm and 4:00pm having already eaten lunch. Crews
arriving later than 4:00pm may have their adventure delayed by 24 hours. If your crew is delayed due to
flights or island transport, alert Sea Base St. Thomas as soon as possible.
Departure Time: Crews depart at 11:45am.
Vessel Assignments: Sea Base charters several types of vessels. Crew vessel assignments are
not made until onsite arrival. They vary in size and configuration, meet USCG requirements
and accommodate 6-8 or 10-12 passenger crews.
Bringing Gear Aboard: All personal items brought aboard, other than sleeping and snorkeling gear, must
fit into a 24-inch duffle bag. In additional to personal bags; each 6-8 passenger crew may bring 1 military
style duffle bag to carry snorkels and masks, first aid kits, sunscreen and crew sleeping gear. 10-12
passenger crews may bring 2 military style duffle bag. * Check with your airline the largest size that you
are allowed to check in.
The US Virgin Islands National Park Learning Page (PG
31) provides many helpful links. Explore the Park prior
to arrival! Live. Learn. Explore. More. Sea Base.
Page | 22
Storage: Sea Base does not have onsite storage. Everything will travel aboard the vessel. As a result, it is
imperative that crews not bring hard side luggage, or unnecessary items. Excessive items may have to
be left on the dock.
Sea Base Captains: Every captain under charter at Sea Base is experienced and vetted. Their primary
responsibility is to ensure the safety of the vessel and crew. It is essential that each crew understands
that a request by their captain is an order delivered kindly. The captain is the final authority while
aboard the vessel.
Sea Base Vessels: Every vessel chartered by Sea Base completes a safety examination prior to providing
charters. Only vessels deemed safe and capable by the United States Coast Guard are chartered. 6-8
passenger crews will be assigned a 40+ft mono-hull sailboat the day of their arrival. 10-12 passenger
crews will be assigned a 50+ft mono-hull sailboat the day of their arrival. Sea Base St Thomas’ fleet
consists of a variety of mono-hull sailboats, each with their own configuration; sloop, ketch and/or
schooner.
Crew Leaders: Adult crew leaders are responsible to ensure that all BSA and Sea Base Policies, including
Safe Swim Defense and Safety Afloat
, are followed. Adult crew leaders are also the first line of
treatment in a minor or major medical event.
Youth Crew Leader: Sea Base St. Thomas is a youth led adventure. Crews must elect a seasoned Youth
Crew Leader, Crew Chief, prior to arrival. The Crew Chief will work hand in hand with the captain to
ensure that all duties are assigned and completed.
Arrival: You will be greeted by Sea Base St Thomas Staff at Sapphire Beach Resort Marina. A quick
briefing will take place wherein the Adult Leader will provide a copy of the required paperwork for check
in. Your crew will then be assigned and escorted to your vessel where you will meet your captain, you
will bring onboard your gear and complete captains briefing prior to setting sail.
Working Vessel: Sailing Adventure boats are working vessels. Youth and adult participants will cook,
clean, hoist sails and more. Be prepared to assume tasks given by your Crew Chief and captain.
Float Plan: Float plans vary widely based upon weather, sea conditions, wind and other factors. Your
crew, under the guidance of your captain, will develop your own Float Plan. In general; crews will
circumnavigate (weather dependent) US Virgin Islands within sight of land.
Itinerary: Your crew, with the guidance of your captain, and the leadership of your Crew Chief, will
create and navigate your own course. Therefore, there is no set itinerary. Your crew will decide how
much or how little they want to learn, explore, see, and do on their High Adventure.
Onboard Sleeping Arrangements: Due to heat, humidity and close quarters, sailing participants sleep on
deck. Each vessel is configured differently. Your crew will select where on deck they choose to sleep.
Sleeping bag liner, sleeping pad or inflatable are your options to bring with you. It is suggested to bring
Page | 23
bungee cords or string to tie down your sleeping gear at night. During times of rain showers all will be
down below.
Marine Head: Using a marine head is much different than using a household toilet. Nothing other than
personal waste may be deposited into the toilet. Paper products, including toilet paper, must be bagged
and deposited in a trash receptacle.
Going Ashore: Crews will go ashore frequently to explore USVI National Park, hike and
snorkel. Crews will swim ashore. Crews, youth and adults, are required to stay
together. While onshore; crews represent themselves, Sea Base and the Boy Scouts of
America. Crews vandalizing property, stealing or consuming alcoholic beverages will be forced to vacate
their adventure.
Swimming Ashore: Crews will swim ashore frequently to access beaches, USVI National Park and coral
reefs. Distances, at times, can be challenging. It is imperative that every participant is a good swimmer.
Anytime youth or adult participants are in the water they must wear a snorkel vest. Due to Coast
Guard regulations and insurance purposes dinghy usage by participants is only for emergencies. The
gear your crew chooses to have once ashore is to be transported in a dry bag. It is recommended that
your crew determine what size dry bag they will need. Most crews perform a test run during their final
shake down meeting. Example of gear that goes in your dry bag will be footwear that you will wear on
hikes, a camera, sunscreen, small first aid kit, etc….
Hiking: Crews will have multiple opportunities to hike USVI National Park trails. While hiking,
crews must remain on the trail and should have a solid working knowledge of
NPS Plants to
Avoid While Hiking.
Snorkeling: The US Virgin Islands are home to some of the most beautiful mangrove forests
and coral reefs in the world. While snorkeling all participants must wear a snorkeling PFD, stay within
arm’s reach of their buddy and never take, touch or harass underwater species including coral.
Departure: Prior to departure, each crew is responsible to clean and prepare their vessel for the next
incoming crew. Each crew member will have the opportunity to take a dock shower prior to departure.
Departure time the final day is no later than 11:45am.
Page | 24
St. Thomas STEM ECO Adventure
Overview: STEM ECO participants will depart from Sapphire Marina onboard a vessel that
accommodates a crew of 8 passengers. Under the guidance of your captain your crew will navigate
around the waters of the US Virgin Islands always within sight of land. Your self-guided adventure allows
you to do as much or as little as your crew wants to learn and explore. Your crew will learn to sail by
learning terminology and theory, study wind speed and direction. While snorkeling various sites your
crew will learn to identify fish and coral, test for water depth, temperature, acidity, and salinity and
capture this data on survey sheets. Also, on board your vessel your crew can perform experiments, build
an anemometer, learn to use a sextant, look at microscopic marine life through a microscope and
discuss each day’s experiences and findings along with thought provoking video presentations.
STEM ECO Adventure Crew Size: Maximum total of 8 passengers with 2 Adult Participants. US Coast
Guard regulations only allow up to 8 passengers. Your crew will be onboard a monohull sailboat 40’ or
greater.
Length of Adventure: 5 nights, 6 days
Arrival Time: Crews must arrive between 1:00pm and 4:00pm having already eaten lunch. Crews
arriving later than 4:00pm may have their adventure delayed by 24 hours. If your crew is delayed due to
flights or island transport, alert Sea Base St. Thomas as soon as possible.
Departure Time: Crews depart at 11:45am.
Page | 25
Gear and Packing List
Prepared: Sea Base provides provisions for you to prepare your own meals, eating utensils, cooking
equipment, fishing gear, snorkeling fins, swim vest and mesh bag to store your snorkel gear.
Participants must bring their own snorkel and mask. Sea Base does not allow full-face snorkel
equipment. Space is limited, do not bring personal fishing gear.
Snorkeling Gear: Individuals are required to use their own mask and snorkel at Sea Base. The only
snorkeling gear provided by Sea Base is a mesh bag, fins and swim vest. Crew members can purchase
masks and snorkels from the
Sea Base Ship Store. Do not ship your orders to Sea Base St. Thomas, there
is no base. Full face masks are not permitted at any Sea Base location.
Full face masks are not permitted at any Sea Base location.
Page | 26
Fishing Gear: Fishing gear is provided. Participants should note that while fishing is offered, it is not a
primary activity at Sea Base St. Thomas. Your unit may or may not catch fish. Fishing is not permitted
from mooring balls in St. John National Park
Packing List: Participants should limit personal and crew items to those listed below. Personal items
must fit in your individual duffel bag no greater that 24”. No suitcases. There is no onsite storage
available.
Packing List Personal
Packing List Personal
Required
Required
2 UPF +30 Long Sleeved Shirts
Lightweight Raingear (may not be needed during
your adventure but best not to be without)
Wide Brimmed Hat
Polarized Sunglasses
Buff
Wide Mouth Plastic Water Bottle with Plastic
Carabiner
Reef Safe Sunscreen, No Sprays
Toiletry Kit
1 Pair Regular Shorts
Headlamp
1 Set Proper Swim Attire
2 Towels
Page | 27
2 Pairs Regular Socks
Light Weight Sleeping Pad or Inflatable
1 Pair Light Pants
Light Weight Sleeping Cover
1 Pair Sandals
Small Pillow
1 Pair Jogging or Hiking Shoes
Spending Money ($200-$250)
Government issued photo ID* and Copy of Birth
Certificate or Passport
Prescription Medication
Recommended
Recommended
1 Pair Neoprene Socks
Waterproof Camera
Solar charger for camera/cell phone
*Participants 18 and up will need a Real ID if they are utilizing the photo ID and Birth Certificate option.*
• Many of these items are available at: http://store.bsaseabase.org/
Crew Packing List
Crew Packing List
Unit Roster
BSA Youth Protection Training Copies
BSA AHMR for Each Participant
Unit Swim Classification Record
Wilderness First Aid & CPR Training Cards
Front & Back Copies of Insurance Cards
Safe Swim Defense Training Copies
Crew First Aid Kit (Sea Base Specific on pg. 10)
Safety Afloat Training Copies
1 Medium Size Dry Bag (6-8 passenger)
2 Medium or 1 Large Size Dry Bag (10-12
passenger)
Hazardous Weather Training Copies
Pre-Event Medical Screening Checklist
Sea Base Frequently Asked Questions
Are scholarships available? YES! Scholarships are available to those with a demonstrated financial need.
Sea Base has limited scholarship funds, complete and forward all applications in a timely manner. Learn
more here: Sea Base Scholarship Application
Who can be awarded a Sea Base Scholarship? Any youth or adult with a demonstrated financial need.
I have a youth who will turn 18 years of age prior to arrival at Sea Base. Will the youth count against
our youth to adult ratio? No. Participants may be considered as youth or adults until their 21
st
birthday
as they are eligible to register in Exploring or Venturing as youth participants.
Page | 28
Can an 18-year-old youth serve as a second adult leader? BSA YPT
requires two adult leaders over the
age of 21.
Can two adult males take a coed or female unit to Sea Base without an adult female leader?
No. Any crew with youth female participants must have an adult female, over the age of 21 present.
Must parents register with the BSA to participate? Yes.
How old must I be to participate in a St. Thomas Sea Base Adventure? 13 years of age prior to date of
arrival.
Can we attend Sea Base as a coed crew?
The guidelines for units to attend as a coed Sea Base
crew per BSA Policy are below. Your unit can attend coed by one of the two options listed:
1. Attending as a linked male and female Scouts BSA troop in the same Sea Base crew:
• Scouts BSA is a single-gendered program; as such, a male and female Scouts BSA troop
can attend together in the same crew IF each troop provides their own leadership in the
Sea Base crew. Each troop must have a minimum of 2 adult leaders age 21+ attending in the crew.
This is a total of 4 adult leaders age 21+ for a Sea Base crew composed of 1 female troop and 1 male
troop that are linked.
• Units who do not share the same charter partner must have local council and charter partner
approval per the BSA Guide to Safe Scouting.
• Scouting’s Barriers to Abuse require buddy pairs to be single gender. At least 2 youth members
of each gender must be present in each Sea Base crew to meet requirements for buddy pairs.
• Scouting’s Barriers to Abuse require 2 adult leaders age 21+ to attend with each Sea Base crew.
If female youth are present, at least one of those leaders MUST be female.
2. Attending as a Venturing Crew, Sea Scouting Ship or Exploring Post
• Venturing, Sea Scouting and Exploring are coed programs.
• Members of these programs can attend coed as long as Scouting’s Barriers to abuse (below) are
met.
• Scouting’s Barriers to Abuse require buddy pairs to be single gender. At least 2 youth members
of each gender must be present in each Sea Base crew to meet requirements for buddy pairs.
• Scouting’s Barriers to Abuse require 2 adult leaders age 21+ to attend with each Sea Base crew.
If female youth are present, at least one of those leaders MUST be female.
What if I am not a strong swimmer? Sea Base does not offer programs for non-swimmers or beginner
swimmers. For your protection; if you have not passed the BSA Swim Test
or are unable to complete the
Sea Base Swim Review you will be sent home at your own expense.
May I use a work or sports physical instead of a BSA Annual Health and Medical Record
? No. Sea Base
cannot accept any other medical form.
What if my doctor has not or will not sign PART C of the BSA Annual Health and Medical Record
? You
will not be permitted to participate.
What if I arrive at Sea Base without a completed BSA Annual Health and Medical Record
? You will not
be allowed to participate.
Page | 29
What if I arrive at Sea Base and weigh more than 295lbs? You will not be permitted to participate and
will be sent home at your own expense.
Do participants need to bring in their original birth certificate to St. Thomas? No. If they are not
bringing a passport, and have chosen the ID and certificate option, a copy of the birth certificate is fine.
The copy does not need to be notarized.
Why does each member of my crew need to bring a passport OR government issued ID and copy of
birth certificate to Sea Base St. Thomas? The U.S. government requires travelers to pass through
customs on their way back to the mainland United States. These documents are required to pass
through customs.
How can non-driving youth obtain a government-issued photo ID? States will issue non-driver’s license
photo IDs to those under the driving age if your participants select the option to attend with a photo ID
and copy of their birth certificate. Your local DMV will be able to help provide the photo ID. This is only
applicable if your participants do not have passports.
Can I bring my CPAP Machine on my Adventure? Participants who with a CPAP machine may
participate at Sea Base if they have been medically cleared for participation. CPAP users must
understand that they are responsible to provide battery support for their CPAP and may not have
access to electricity if participating in Bahamas, St. Thomas, St. Croix, Florida Keys Sailing, Live Aboard
Diving, Keys Adventure or Out island programs.
Can my crew arrive early or stay an extra day at Sea Base or aboard a vessel? No. Due to the growth
and popularity of our programs, we are not able to offer early arrival or late departures days. Please see
page 19 in this guide to review other overnight accommodations.
What about hurricanes? Program interruption due to hurricanes are extremely rare. If Sea Base is under
evacuation orders, generally given 24- 36 hours prior to potential landfall, programs are cancelled, and
participants are evacuated. Sea Base refunds program fees for missed program dates only. Travel - trip
insurance is highly recommended to cover the cost of travel expenses, especially July – August, the peak
of hurricane season.
When is hurricane season? June 1
st
through November 30
th
.
What about inclement weather that keeps us off the water while at Sea Base? Your safety is
paramount. Occasionally inclement - tropical weather forces Sea Base to delay or cancel activities.
Attempts will be made to reschedule activities when possible. Refunds will not be issued for activities
including sailing, scuba diving, snorkeling, paddle boarding, kayaking, fishing, camping or others
cancelled due to inclement weather.
How much spending money should I bring to Sea Base? $200-$250
Do my crew members need to purchase snorkel gear? Yes. Each participant is required to bring their
own mask and snorkel. Sea Base will provide fins, mesh bag and PFD, only. For your convenience, masks
and snorkels can be purchased online at our Sea Base Ship Store
. Full face masks/snorkels are NOT
permitted at Sea Base.
Page | 30
What is my Expedition Number? Every crew is assigned a number when they register e.g., TA061024-A.
The first two letters represent the adventure you are registered for: TA (St. Thomas 6-8); TS (St. Thomas
10-12); or TE (St. Thomas STEM Eco Sailing). Then comes the date you arrive 061024 (June 10, 2024)
Finally, the last letter or letters represent your crew’s assigned identification letter(s).
How do I contact Sea Base St. Thomas? The onsite contact is 305-998-9315 or
seabase.st.thomas@gmail.com
Where does my unit check in? Sapphire Beach Resort Marina, 6720 Estate Smith Bay, St. Thomas, USVI.
Tips from past crews:
Drinking water: Water onboard your vessel is R/O (reverse osmosis) water. The “taste” may be
unfamiliar to you since it has no taste. We provide flavorings such as iced tea, tang, lemonade. TIP: Bring
your own favorite flavor powdered packets. NO Hi-C or Kool Aid-they will cause stains on surfaces of the
boat.
Heads: Heads are small spaces. Your captain will show you the proper use of the head. Follow your
captain’s instructions, items such as “flushable wipes” are NOT flushable. You do not want to spend time
during your trek fixing the head when one of your crew does not follow instructions. Your crew will be
frequently cleaning the head. TIP: Bring a small deodorizing spray such as Poo-Pourri.
Water bottles: Make sure EVERY member of your crew brings a plastic water bottle (Nalgene). Make
sure EVERY member of your crew has their plastic water bottle with them when they arrive at the
marina. There is no store at the marina to purchase a forgotten or lost plastic water bottle. TIP: You will
want to have a wide mouth (large opening) plastic water bottle. It will be easier to pour powdered
flavors into the opening. Make sure you bring a plastic carabiner to attach to your water bottle. A
neoprene sleeve is strongly suggested since your bottle will be exposed often in the sun.
Check-in required paperwork: Please have ALL the required paperwork gathered in one complete set.
There is no base at Sea Base St Thomas. Check-in takes place in the parking lot of the marina. You do not
want to fumble around with papers blowing around in a parking lot. TIP: Make sure BEFORE YOU BOARD
YOUR PLANE that you have ALL the required paperwork for check-in. There is nothing more frustrating
for you and your crew when you are missing a form, training certificate, etc…Also make sure that ALL
medical forms are signed by a doctor and all youth forms are signed by a parent/guardian. Carry your
check-in paperwork in a folder, envelope or even a large Ziploc bag. Binders are heavy for you and take
up room in your carry-on.
Footwear: You will be barefoot onboard your vessel. Most captains will have you remove your footwear
prior to boarding their vessel. The only footwear you will need is for onshore excursions. TIP: Hiking
boots are strongly NOT recommended. They are too hot and heavy. The trails are not strenuous. For
onshore excursions wear sandals that securely strap to the foot such as Keens, Tevas, etc.. or basic
tennis shoes. DO NOT buy new footwear. There is nothing worse than breaking in a new pair of shoes
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while on a hike. They may cause blisters. Sliders, mules, flip flops, etc.. are NOT recommended for shore
excursions.
Dry bag: You will use your dry bag to transport whatever gear your crew wants during shore excursions.
This will be your footwear and maybe one phone/camera. TIP: Crews in the past, at their final
shakedown meeting, toss all their footwear together to see what size dry bag your crew will need.
Reef safe sunscreen: TIP: It may be difficult to find reef safe sunscreen for sale in your area. Plan ahead,
purchase online and have it shipped to you to pack with your crew’s gear. You may opt to stop at a store
on your way from the airport to the marina but BEWARE prices on island are much higher than in the
states and availability is sporadic at best.
Snorkel gear: Every crew member is required to bring their own snorkel and mask. Sea Base St Thomas
provides fins, swim vests and a mesh bag for your snorkel gear. TIP: we have all sizes of fins, if you are a
large or small size, we will have fins for you, so you do not have to bring your own. Make sure EVERY
member of your crew brings their snorkel and mask. There is no base at Sea Base St Thomas. There is no
store at the marina to purchase a lost or forgotten snorkel and mask. You may stop at a store to
purchase on your way from the airport but BEWARE prices are much higher than in the states and
availability is sporadic at best.
Provisions: Your vessel will be fully stocked with a variety of provisions to make all your meals. A sample
of snacks provided include fruits, granola bars, Rice Krispie treats, cookies, chips, crackers, etc… TIP: If
you have a favorite seasoning that you would like to share with your crew and captain please feel free to
bring along. If you have a favorite snack that you would like to share with your crew and captain, please
do so but NO chocolate, powdery or cheesy snacks. It will be very hard and time consuming for you to
remove the fingerprint and smudge stains they will cause.
Swim wear: Make sure every crew member brings with them proper swim attire, one piece, tankinis,
board shorts or swim trunks. NO bikinis or thongs. TIP: You will NEED a long sleeve SPF swim shirt.
Toiletries: When packing bring all toiletries you would normally pack for any trip. There is no base at Sea
Base St Thomas. There is no store at the marina. You may opt to stop at a store on your way from the
airport to the marina but BEWARE prices are much higher than in the states and availability is sporadic
at best.
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USVI National Park Learning Page
Overview: Park Brochure and Map
From the Water: Marine Visitor Interactive Map
In the Water:
• Sea Turtles
• Fish Guide
On the Water:
• Mooring and Anchoring Map
• Marine Hazards to Avoid
On the Land:
• Virgin Islands Bird Checklist
• Bird Photo Guide
• Virgin Islands Tree Guide
• Hazardous Plants
USVI National Park:
• YouTube
• Photo Gallery
For information about visiting St Thomas please visit the Department of Tourism site at visitusvi.com
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BSA Annual Health and Medical Record Form
Please make sure all highlighted and circled sections are completed
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