AVAILABLE ONLINE AT: INITIATED BY:
www.directives.doe.gov Office of Emergency Operations
U.S. Department of Energy ORDER
Washington, DC
Approved: 8-11-2016
SUBJECT: COMPREHENSIVE EMERGENCY MANAGEMENT SYSTEM
1. PURPOSE. To provide the Department of Energy, including the National Nuclear
Security Administration (NNSA), (herein referred to as DOE or Department) policy for
the development, management, and administration of the DOE Emergency Management
System. This Order meets the requirements of Executive Orders, Policies, and Directives
regarding emergency management; including Homeland Security Presidential Directive
(HSPD) 5, which mandates that the Department adopt the National Incident Management
System, in support of the National Response Framework. It assigns responsibilities,
authorities, and accountabilities to the appropriate levels of Department management,
promotes collaboration through consensus based programmatic decision making, and
provides policy direction for coordination of these activities within the Department, and
with other government and non-government organizations, to ensure efficiency and
effectiveness.
2. CANCELLATION. DOE O 151.1C, Comprehensive Emergency Management System,
dated 11-02-05 and DOE Manual 151.1-1, Power Marketing Administration Emergency
Management Program, dated 09-18-08, which was incorporated into this Order.
Cancellation of a directive does not, by itself, modify or otherwise affect any contractual
or regulatory obligation to comply with the directive. Contractor Requirements
Documents (CRD) that were incorporated into a contract remain in effect throughout the
term of the contract unless and until the contract or regulatory commitment is modified
to either eliminate requirements that are no longer applicable or substitute a new set of
requirements.
3. APPLICABILITY.
a. Departmental Elements. Except for the equivalencies and exemptions in
paragraph 3c, the provisions of this Order apply to all Departmental elements.
The Administrator of the National Nuclear Security Administration
(NNSA) must assure that NNSA employees comply with their
responsibilities under this directive. Nothing in this directive will be
construed to interfere with the NNSA Administrator’s authority under
Section 3212(d) of Public Law (P.L.) 106-65, National Defense
Authorization Act for Fiscal Year 2000 to establish Administration
specific policies, unless disapproved by the Secretary of the DOE
(Secretary).
b. DOE Contractors.
(1) Except for the equivalencies and exemptions in paragraph 3c, the CRD,
Attachment 1, sets forth requirements of this Order that will apply to
contracts that include the CRD.
DOE O 151.1D
2 DOE O 151.1D
8-11-2016
(2) The CRD or its requirements must be inserted in site, facility, and activity
management contracts.
c. Equivalencies and Exemptions. Equivalencies and exemptions to this Order must
be processed in accordance with DOE O 251.1C, Departmental Directives
Program, dated 01-15-09.
(1) Equivalencies and exemptions to this Order must be documented in
memorandum form and posted on the DOE directives website. In cases
where an equivalency or exemption is granted, copies of the memorandum
must be provided to the Associate Administrator, Office of Emergency
Operations for informational purposes and to the Office of Management
for posting on the DOE directives website. The memorandum must:
(a) briefly and adequately justify the reasons for the equivalency or
exemption;
(b) reference the office(s), or locality, and requirement(s) for which
the equivalency or exemption is sought;
(c) have the concurrence of the Field Element Manager and the
Program Secretarial Officer;
(d) contain the opinion of the Associate Administrator, Office of
Emergency Operations regarding the proposed equivalency or
exemption; and
(e) have the final disposition of the proposed equivalency or
exemption made by the Program Secretarial Officer or their
designee.
(2) Equivalency. In accordance with the responsibilities and authorities
assigned by Executive Order 12344, Naval Nuclear Propulsion Program,
codified at 50 USC Section 2406, Deputy Administrator for Naval
Reactors and 50 USC Section 2511, Naval Nuclear Propulsion Program
and to ensure consistency throughout the joint Navy/DOE Naval Nuclear
Propulsion Program, the Deputy Administrator for Naval Reactors
(Director) will implement and oversee requirements and practices
pertaining to this Directive for activities under the Director’s cognizance,
as deemed appropriate.
(3) Exemption. This Order does not apply to activities that are regulated by
the U.S. Nuclear Regulatory Commission (NRC) or a State under an
agreement with the NRC, including activities certified by the NRC under
Section 1701, Licensing and Regulation of Uranium Enrichment
Facilities, of the Atomic Energy Act of 1954, as Amended. This Order will
apply to activities where the NRC does not exercise regulatory authority
or by agreement with the NRC.
DOE O 151.1D 3
8-11-2016
(4) Exemption. This Order does not apply to transportation activities that are
regulated by the U.S. Department of Transportation.
(5) Exemption. Power Marketing Agencies (PMAs) are to comply with
Appendix B, “Power Marketing Administration Emergency Management
Program,” and are exempt from all other sections of this order.
4. REQUIREMENTS.
a. General.
(1) Each DOE location, including secure transportation activities,
administrative offices in the field, and headquarters offices, must develop
and participate in an integrated and comprehensive Emergency
Management System to ensure that –
(a) the Department can respond effectively and efficiently to all
Operational Emergencies and Energy Emergencies and can
provide Emergency Assistance so that appropriate response
measures are taken to protect the worker, the public, the
environment, and national security;
(b) emergencies are recognized, categorized and, as necessary,
classified promptly, and parameters associated with the emergency
are monitored to detect changed and degraded conditions;
(c) emergencies are reported, and notifications are made in a timely
manner; and; and
(d) reentry activities are properly and safely accomplished in
accordance with approved guidance, and recovery and
post-emergency activities commence in a timely and efficient
manner.
(2) Each DOE site, facility, and activity must establish and maintain a
documented emergency management program that implements the
requirements of applicable Federal, State, and local laws, regulations, and
ordinances for fundamental worker safety programs (e.g., fire, safety, and
security). See Attachment 3, “Emergency Management Core Program.
(3) The Headquarters Emergency Operations Center must serve as the point of
contact for all incidents, events, emergencies, emergency notifications and
reports. Accordingly, the Headquarters Emergency Operations Center will
receive, coordinate, validate, and disseminate emergency information to
headquarters elements, Program Offices, and Program Office emergency
points of contact, Field Elements, the White House Situation Room, other
4 DOE O 151.1D
8-11-2016
Federal, State, local and Tribal agencies, and, as appropriate,
nongovernment organizations.
b. Attachment 3, Emergency Management Core Program. Each DOE site, facility,
and activity must establish and maintain an emergency management program that
complies with the Emergency Management Core Program requirements.
c. Attachment 4, Emergency Management Hazardous Materials Program. Each DOE
site, facility, and activity containing hazardous materials, which were not
screened out by the hazardous materials screening process in Attachment 3, will
establish and maintain an Emergency Management Hazardous Materials Program.
d. Attachment 5, Secure Transportation Program. Each element of the NNSA Office
of Secure Transportation will establish and maintain an emergency management
program that complies with this attachment.
e. Attachment 6, Energy Emergency Response Support. This attachment details
planning, preparedness, and response actions the Department will take to fulfill its
responsibilities to provide analysis and recommendations for mitigating potential
energy supply crises, economic impacts, widespread energy distribution
interruptions, fossil fuel distribution, and energy infrastructure recovery advice.
The Department also recognizes that assistance may be required in support of a
Presidentially-declared emergency invoking the Robert T. Stafford Disaster Relief
and Emergency Assistance Act (Stafford Act), as amended, and implemented
through the National Response Framework, whereby Departmental resources are
deployed in support of Federal interagency plans; international agreements;
Presidential direction; and State, local, and Tribal agreements of mutual aid.
5. RESPONSIBILITIES. See Appendix A.
6. IMPLEMENTATION.
a. Full compliance with this Order, including the appendices and attachments, must
be accomplished within one (1) year of the issuance date.
b. Full compliance with subsequent changes and revisions, including the appendices
and attachments, must be accomplished within one (1) year of the issuance date of
the change or revision.
c. If compliance cannot be accomplished within one (1) year, an implementation
schedule must be submitted to the Associate Administrator, Office of Emergency
Operations, through the appropriate Program Secretarial Officer, prior to the
deadlines stated in 6.a and 6.b.
7. REFERENCES.
a. Title 31 USC 1115, Federal Government Agency Performance Plans.
DOE O 151.1D 5
8-11-2016
b. Title 31 USC 1116, Agency Performance Reporting.
c. Title 42 USC 300, Health Insurance Portability and Accountability Act.
d. Title 42 USC 552a, Privacy Act.
e. Title 50 USC 2406, Deputy Administrator for Naval Reactors.
f. Title 50 USC 2511, Naval Nuclear Propulsion Program.
g. Title 7 CFR Part 331, “Possession, Use and Transfer of Select Agents and
Toxins.”
h. Title 9 CFR Part 121, “Possession, Use and Transfer of Select Agents and
Toxins.”
i. Title 10 CFR Parts 205.350-353, “Report of Major Electric Utility Systems
Emergencies.”
j. Title 10 CFR Part 830, “Nuclear Safety Management.”
k. Title 10 CFR Part 835, “Occupational Radiation Protection.”
l. Title 10 CFR Part 851, “Worker Safety and Health Program.”
m. Title 29 Part 1910.38, “Emergency Action Plans”
n. Title 29 CFR Part 1910.120, “Hazardous Waste Operations and Emergency
Response.”
o. Title 29 CFR Part 1910.151, “Medical Services and First Aid.”
p. Title 29 CFR Part 1910.1200, “Hazard Communication.”
q. Title 36 CFR Part 1236, “Electronic Records Management.”
r. Title 40 CFR Part 300, “National Oil and Hazardous Substances Pollution
Contingency Plan.”
s. Title 40 CFR Part 302, “Designation, Reportable Quantities, and Notification.”
t. Title 40 CFR Part 355, “Emergency Planning and Notification.”
u. Title 41 CFR Part 102-74.360, “What are the Specific Accident and Fire
Prevention Responsibilities of Occupant Agencies?”
v. Title 42 CFR Part 73, “Select Agents and Toxins.”
6 DOE O 151.1D
8-11-2016
w. CPG-201, Threat and Hazard Identification and Risk Assessment Guide,
Comprehensive Preparedness Guide, dated August 2013.
x. DOE Energy Facilities Contractor Group (EFCOG), Electrical Severity
Measurement Tool, Revision 3, October 2012.
y. DOE G 151.1-1A, Emergency Management Fundamentals and the Operations
Emergency Base Program, dated 07-11-07.
z. DOE G 420.1-1A, Nonreactor Nuclear Safety Design Guide for Use with DOE O
420.1C, Facility Safety, dated 12-04-2012.
aa. DOE-HDBK-1216-2015, Environmental Radiological Effluent Monitoring and
Environmental Surveillance, [no dated listed on document].
bb. DOE O 153.1, Departmental Radiological Emergency Response Assets, dated
06-27-07.
cc. DOE O 210.2A, DOE Corporate Operating Experience Program, dated
04-08-11.
dd. DOE O 225.1B, Accident Investigations, dated 03-04-11.
ee. DOE O 226.1B, Implementation of Department of Energy Oversight Policy, dated
04-25-11.
ff. DOE O 227.1A, Independent Oversight Program, dated 12-21-15.
gg. DOE O 232.2, Administrative Change 1, Occurrence Reporting and Processing
of Operations Information, dated 083-12-14.
hh. DOE O 243.1B, Administrative Change 1, Records Management Program, dated
7-8-2013.
ii. DOE O 251.1C, Department Directives Program, dated 01-15-09.
jj. DOE O 413.3B, Administrative Change 1, Program and Project Management for
the Acquisition of Capital Assets, dated 11-29-10.
kk. DOE O 414.1D, Change 1, Quality Assurance, dated 05-08-13.
ll. DOE O 420.1C, Administrative Change 1, Facility Safety, dated 02-27-15.
mm. DOE O 420.2C, Safety of Accelerator Facilities, dated 07-21-11.
nn. DOE Guide 421.1-2A, Implementation Guide for Use in Developing Documented
Safety Analysis to meet Subpart B of 10 CFR 830, dated 12-19-11.
oo. DOE O 422.1, Administrative Change 2, Conduct of Operations, dated 12-03-14.
DOE O 151.1D 7
8-11-2016
pp. DOE O 440.1B, Administrative Change 2, Worker Protection Program for DOE
(including the National Nuclear Security Administration) Federal Employees,
dated 04-17-07.
qq. DOE O 458.1, Administrative Change 3, Radiation Protection of the Public and
the Environment, dated 01-15-13.
rr. DOE O 460.1C, Packaging and Transportation Safety, dated 05-14-10.
ss. DOE O 461.1B, Packaging and Transportation for Offsite Shipment of Materials
of National Security Interest, dated 12-20-10.
tt. DOE O 470.4B, Administrative Change 1, Safeguards and Security Program,
dated 07-21-11.
uu. DOE-STD-1027-92, Hazard Categorization and Accident Analysis Techniques
for Compliance with DOE Order 5480.23, Nuclear Security Analysis Reports,
dated 12-12-97
vv. DOE-STD-1066-2012, Fire Protection, dated 12-05-12.
ww. DOE-STD-1098-2008, Change Notice 1, Radiological Control, dated October
2008, Change Notice 1, dated May 2009.
xx. DOE-STD-1189-2008, Integration of Safety into the Design Process, 06-7-07.
yy. DOE-STD-1197-2011, Occurrence Reporting Causal Analysis, dated September
2011.
zz. DOE-STD-1212-2012, Explosives Safety, dated 06-25-12.
aaa. DOE-STD-3009-2014, Preparation of Nonreactor Nuclear Facility Documented
Safety Analysis, dated 11-12-14.
bbb. DOE-STD-7501-99, The DOE Corporate Lessons Learned Program, dated
December 1999.
ccc. Executive Order 12148, Federal Emergency Management, dated 07-20-79, as
amended.
ddd. Executive Order 12333, United States Intelligence Activities, dated 12-04-81.
eee. Executive Order 12344, Naval Nuclear Propulsion Program, dated 02-01-82.
fff. Executive Order 12472, Assignment of National Security and Emergency
Preparedness Telecommunications Functions, dated 04-03-84, as amended.
8 DOE O 151.1D
8-11-2016
ggg. Executive Order 12656, Assignment of Emergency Preparedness Responsibilities,
dated 11-18-88, as amended.
hhh. Executive Order 13286, Amendment of Executive Orders, and Other Actions, in
Connection With the Transfer of Certain Functions to the Secretary of Homeland
Security, dated 02-28-03.
iii. Homeland Security Presidential Directive (HSPD) 5, Management of Domestic
Incidents, dated 02-28-03.
jjj. LA-12846-MS, Specific Activities and DOE-STD-1027-92 Hazard Category 2
Thresholds, LANL Fact Sheet, dated November 1994.
kkk. LA-12981-MS, Table of DOE-STD-1017-92 Hazard Category 3 Threshold
Quantities for the ICRP-30 List of 757 Radionuclides, Los Alamos National
Laboratory (LANL) Fact Sheet, dated October 2002.
lll. NA-1 SD G 1027, Change Notice 1, on Using Release Fraction and Modern
Dosimetry Information Consistently with DOE STD 1027-92, Hazard
Categorization and Accident Analysis Techniques for Compliance with DOE
Order 5480.23, Nuclear Safety Analysis Reports, dated 11-28-11.
mmm. National Fire Protection Association (NFPA) Fire Protection Handbook,
Twentieth Edition, 2008.
nnn. National Fire Protections Association, 101, Life Safety Code, dated 2015
ooo. NFPA 1500, Standard on Fire Department Occupational Safety and Health
Program, dated 2013
ppp. National Nuclear Security Administration Supplemental Directive 470.4-1,
Defense Nuclear Security Federal Oversight Process, dated 09-03-14.
qqq. National Response Framework, Department of Homeland Security, dated
03-19-15.
rrr. National Infrastructure Protection Plan, Department of Homeland Security, 2013.
sss. Presidential Policy Directive 8, National Preparedness, dated 03-30-11.
ttt. Presidential Policy Directive 21, Critical Infrastructure Security and Resilience,
dated 02-12-13.
uuu. P.L. 93-288, Robert T. Stafford Disaster Relief and Emergency Assistance Act
vvv. P.L. 80-253, The National Security Act of 1947, dated 07-26-47, as amended.
DOE O 151.1D 9 (and 10)
8-11-2016
www. P.L. 104-191, Health Insurance Portability and Accountability Act of 1996, dated
08-21-96.
xxx. P.L. 106-65, National Defense Authorization Act for Fiscal Year 2000, dated
10-05-99.
yyy. P.L 107-296, The Homeland Security Act of 2002, dated 11-25-02.
zzz. 50 U.S.C. 2782a
8. DEFINITIONS. See Attachment 2.
9. CONTACT. For assistance regarding this Order, contact the Associate Administrator,
Office of Emergency Operations, at 202-586-9892.
BY ORDER OF THE SECRETARY OF ENERGY:
ELIZABETH SHERWOOD-RANDALL
Deputy Secretary
DOE O 151.1D Appendix A
8-11-2016 A-1
RESPONSIBILITIES
1. DEPUTY SECRETARY, DEPARTMENT OF ENERGY. Serves as the senior
Departmental emergency management official; issues, in consultation with the Secretary,
emergency management policy and requirements directives; and delegates responsibility
and authority as appropriate; establishes, charters, administers, convenes, and chairs the
Emergency and Incident Management Council.
2. UNDER SECRETARY FOR MANAGEMENT AND PERFORMANCE. Responsible
for the line management and implementation of emergency management programs in
accordance with the requirements of this order, including development of procedures and
guidance on how to apply the requirements of this order, its appendices and attachments
at respective facilities and sites.
3. DIRECTOR, HEADQUARTERS OFFICE OF MANAGEMENT. Develops and
maintains the Headquarters Emergency Program and necessary plans and implementing
procedures.
4. UNDER SECRETARY FOR SCIENCE AND ENERGY. Responsible for the line
management and implementation of emergency management programs in accordance
with the requirements of this order, including development of procedures and guidance
on how to apply the requirements of this order, its appendices and attachments at
respective facilities and sites.
5. ADMINISTRATOR, NATIONAL NUCLEAR SECURITY ADMINISTRATION.
Serves as the National Nuclear Security Administration (NNSA) senior emergency
management program official, and delegates programmatic responsibility and authority as
appropriate. Responsible for the line management and implementation of emergency
management programs in accordance with the requirements of this order, including
development of procedures and guidance on how to apply the requirements of this order,
its appendices and attachments at respective facilities and sites.
6. ASSOCIATE ADMINISTRATOR, OFFICE OF EMERGENCY OPERATIONS, NNSA.
Serves as the Department’s Office of Primary Interest for emergency management
program activities, excluding Energy Emergencies as specified in Attachment 6.
a. Manages, directs, coordinates, and approves the activities, including
administrative functions, of the various organization units in the Office of
Emergency Operations, NNSA.
b. Recommends to the Secretary, through the Administrator, NNSA, directives and
communications, and develop policy options for the Secretary’s consideration on
matters within delegated authority.
c. Maintains operational awareness of the Department’s emergency management
program to ensure activities are conducted in accordance with this Order. Ensures
the program provides a comprehensive and integrated approach to emergency
Appendix A DOE O 151.1D
A-2 8-11-2016
management, including planning, preparedness, response, mitigation, and
recovery, and reports the results to the Under Secretaries, Program Secretarial
Officers and Field Element Managers for consideration and action as appropriate.
For Defense Nuclear Facilities, verify program performance measures at each
organizational level include specific emergency management oversight objectives,
areas of attention, and defined assessment frequencies.
d. In coordination with the Under Secretaries and Program Secretarial Officers,
provides, through the Administrator, NNSA, an annual status report on
Departmental readiness assurance to the Secretary.
e. Oversees coordination, including communication systems and protocols, of all
DOE emergency management related activities, including intra- and
inter- Departmental and international activities.
f. Prepares, manages, and approves interpretations, instructions, and guidance on
matters within delegated authority for use by Department elements and
contractors.
g. Implements, manages, and coordinates a readiness assurance program to ensure
the DOE emergency management program is executed in accordance with
directives, regulations, policies, and applicable laws.
h. Disseminates information, as appropriate, to the Secretary, the Administrator,
NNSA, Under Secretaries, DOE elements, other government agencies,
contractors, and the public.
i. Ensures the Secretary, the Administrator, NNSA, Under Secretaries, Program
Secretarial Officers, and the field and site managers are kept fully and currently
informed about emergency management matters that affect their responsibilities.
j. Subject to appropriate coordination with relevant offices, enters into, extends,
modifies and terminates agreements to which the Office of Emergency
Operations, NNSA is a signatory with Federal, State, Tribal and local agencies.
k. Subject to appropriate coordination with relevant offices, ensures adequate
resources are available in the Office of Emergency Operations, NNSA to
effectively execute the Department’s emergency management program.
l. Promotes the Department’s emergency management safety culture efforts.
m. Performs functions as required, and in accordance with, applicable law, statute, or
regulation.
n. Establishes, charters, administers, convenes, and chairs the Emergency
Management Advisory Committee.
DOE O 151.1D Appendix A
8-11-2016 A-3
o. Administers and manages the Emergency Management Enterprise, Headquarters
Emergency Operations Center, and Headquarters Emergency Management Team,
and serves as the emergency manager for initial activations of the team.
p. In coordination with the relevant offices, develops and maintains the DOE
Enterprise Threat and Hazard Risk Profile.
7. ASSOCIATE ADMINISTRATOR, OFFICE OF COUNTERTERRORISM AND
COUNTERPROLIFERATION, NNSA.
a. Manages, directs, coordinates, and approves the activities, including
administrative functions, of the various organization units in the Office of
Counterterrorism and Counterproliferation, NNSA.
b. Administers and manages the Department's Radiological Emergency Response
(RER) assets, in accordance with DOE O. 153.1, Departmental Radiological
Emergency Response Assets, for the both the Crisis Response (e.g., nuclear threat
device assessment) and Consequence Management phases of a
nuclear/radiological incident or accident.
c. Provides a liaison officer to the Secretary of the Department of Homeland
Security, or designee, to assist with incident management during a Department of
Homeland Security deployment of the nuclear/radiological response assets.
d. The deployed Senior Energy Official must coordinate RER asset activities with
the responsible Field Element Manager (FEM). The FEM retains responsibility
for management of the incident/accident in accordance with section 10 of
Appendix A.
e. Coordinates, emergency response asset planning and support provided to Field
Elements, other Federal agencies, or to State, local, or tribal governments, to
ensure a cohesive Departmental response in the event of a nuclear/radiological
emergency.
f. Provides Headquarters level programmatic management, direction, and
operational integration of the emergency response assets, and serves as the
Headquarters point-of-contact for external inquiries regarding the
nuclear/radiological emergency response assets.
g. Ensures the interoperability and integrated field response of the emergency
response assets, through the development and maintenance of a Concept of
Operations and Operations Plans.
h. Designates the Senior Energy Official for nuclear weapon accidents that occur
while the nuclear weapon is in DOE or Department of Defense custody.
Appendix A DOE O 151.1D
A-4 8-11-2016
i. Keeps the Associate Administrator, Office of Emergency Operations, apprised of
deployments and on-scene situations where NNSA nuclear incident response
assets are deployed.
j. Ensures the Secretary, the Administrator, NNSA, Under Secretaries, Program
Secretarial Officers, and Associate Administrator for Emergency Operations and
the field and site managers are kept fully and currently informed about
counterterrorism and counterproliferation matters that affect their responsibilities.
8. ASSISTANT DEPUTY ADMINISTRATOR, OFFICE OF SECURE
TRANSPORTATION, NNSA. Acts for the Deputy Administrator to coordinate and
manage the Transportation Safeguards System for the safe and secure movement of
nuclear weapons and government-owned Special Nuclear Material
9. PROGRAM SECRETARIAL OFFICERS.
a. Ensure implementation of emergency management policy and requirements and
maintain programs and systems consistent with policy and requirements.
b. Ensure that resources for sites, facilities and activities, including transportation
activities, are adequate for the effective implementation and maintenance of
emergency management programs, emergency response assets and capabilities.
c. Coordinate with the responsible Under Secretary and the Associate Administrator,
Office of Emergency Operations, for applicable emergency management
activities.
d. Designate a round-the-clock single point of contact to receive notifications from
the Headquarters Watch Office and make further internal notifications within their
Office. Provide specialized technical representatives and subject matter experts
when a Headquarters Emergency Management Team is convened.
e. Coordinate with the Director of Public Affairs and the Associate Administrator,
Office of Emergency Operations, to provide for the handling and control of
information for emergency situations.
f. Assign a senior office representative for the Emergency and Incident Management
Council and the Emergency Management Advisory Committee.
g. Ensures the Secretary, the Administrator, NNSA, Associate Administrator for
Emergency Operations and the field and site managers are kept fully and currently
informed about matters that affect their responsibilities.
10. FIELD ELEMENT MANAGERS.
a. Implement emergency management policy and requirements and maintain
programs and systems consistent with policy and requirements. Field Element
Managers may delegate individual approval in accordance with Contractor
DOE O 151.1D Appendix A
8-11-2016 A-5
Assurance Systems with appropriate oversight. Any delegations must be formally
documented with notification to the Associate Administrator, Office of
Emergency Operations.
b. Review and approve site, facility, and activity emergency management plans,
including updates.
c. Review and approve site, facility, and activity All-Hazards Surveys.
d. Review and approve site, facility, and activity Emergency Planning Hazards
Assessments (EPHAs).
e. Review and approve site, facility, and activity-level consolidated and integrated
Emergency Planning Zones.
f. Ensure appropriate performance measures of the effectiveness of contractor site,
facility, and activity emergency management programs are incorporated into
contractual arrangements.
(1) Assess the Field Element emergency management program annually and
document the results of the self-assessment in the Field Element portion of
the Emergency Readiness Assurance Plan (ERAP).
(2) Assess the site, facility, and activity emergency management program(s).
(3) Review site, facility, and activity self-assessment reports.
(4) Review and approve the annual site, facility, and activity exercise plan.
(5) Review and approve site, facility, and activity Corrective Action Plans for
external findings identified during evaluations, assessments, drills,
exercises, and actual emergencies. Based on site, facility, and activity
performance, periodically review Corrective Action Programs for internal
findings to ensure programmatic effectiveness.
(6) Review and approve the annual site, facility, and activity ERAPs; prepare
the Field Element annual ERAP; and submit the ERAP by November 30
each year to the Associate Administrator, Office of Emergency
Operations, for inclusion into the annual report on the status of the
Emergency Management System and the DOE Enterprise Threat and
Hazard Risk Profile.
g. Coordinate with the Program Secretarial Officer(s) to ensure resources are
available to implement this Order for cognizant sites, facilities, and activities.
h. Ensure development and implementation of appropriate emergency management
procedures.
Appendix A DOE O 151.1D
A-6 8-11-2016
i. Ensure emergency public information planning is integrated with the development
and maintenance of emergency management plans.
j. Ensure effective communication systems and protocols are coordinated and
maintained with the Headquarters Emergency Operations Center regarding
emergencies involving and/or affecting sites, facilities, and activities or materials
under DOE jurisdiction or requiring DOE assistance.
k. Where applicable, pre-designate a DOE employee as the On Scene Coordinator
when DOE is the lead agency for Federal responses under the 40 Code of Federal
Regulations (CFR) Part 300, National Oil and Hazardous Substances Pollution
Contingency Plan or its replacement.
l. Where applicable, pre-designate a DOE employee to respond to and exercise
federal decision making authority for each site, facility, and activity in the event
of an Operational Emergency.
m. Participate in the development and implementation of mutual assistance
agreements with State, Tribal, and local authorities.
n. Ensure Field Element personnel and site, facility, and activity personnel
participate in a continuing emergency preparedness program of training, drills,
and exercises.
o. During an emergency, conduct appropriate and necessary emergency actions in
accordance with approved plans and implementing procedures.
p. Implement corrective actions and lessons learned from actual emergency
responses and based on findings from evaluations, assessments, and appraisals.
q. For Emergency Management Hazardous Materials Programs, establish and
maintain a field office Emergency Operations Center to support emergencies if
the field office is not collocated with the site, facility, or activity. To maintain
continuous operations, an alternate Emergency Operations Center (EOC) must be
identified.
r. Assign senior Field Element representatives to the Emergency Management
Advisory Committee.
s. Identify a senior official who serves as an emergency manager with
decision-making authority and responsibilities. This individual must be supported
by personnel with communications, technical liaison, and public affairs expertise.
t. Effectively integrate the activities of leased facilities and Nuclear Regulatory
Commission licensed facilities into the DOE site-wide emergency management
program. These DOE-owned leased facilities within a DOE Site must comply
with applicable requirements of this order. At a minimum, the lease arrangements
DOE O 151.1D Appendix A
8-11-2016 A-7 (and A-8)
must include a description of how each of the lessee’s emergency management
program elements is integrated into the site-wide program, and must also include
a requirement that tenant hazardous material inventories be reported to the site
emergency management organization annually or when inventories change.
u. Ensures that the responsible Program Secretarial Officer, and the Associate
Administrator for Emergency Operations are kept informed about matters that
affect their responsibilities. Make available, upon request, emergency
management documentation to the Associate Administrator, Office of Emergency
Operations.
11. DIRECTOR, HEADQUARTERS OFFICE OF PUBLIC AFFAIRS. In coordination with
the NNSA Associate Administrator for Public Affairs, develops and maintains the
Headquarters Emergency Public Information Plan and necessary implementing
procedures. Provides copies of the plan to the Program Secretarial Officers and the
Associate Administrator, Office of Emergency Operations
12. INITIATORS OF PROCUREMENT REQUESTS. Specify in procurement requests
whether the requirements in the Contractor Requirements Document for this Order are to
be applied to the award or sub-award resulting from the procurement request.
13. CONTRACTING OFFICER. Will ensure that the Contractor Requirements Document
(CRD) is incorporated into site, facility, and activity management contracts in accordance
with the laws, regulations and DOE directives clause, through negotiation or
modification, as appropriate
DOE O 151.1D Appendix B
8-11-2016 B-1
POWER MARKETING ADMINISTRATION
EMERGENCY MANAGEMENT PROGRAM
1. PURPOSE. This Appendix establishes emergency management policy and requirements
for emergency planning, preparedness, readiness assurance, and response for the
Department of Energy (DOE) Power Marketing Administrations (PMAs). This Appendix
clarifies requirements for specific application to PMAs and is compatible with emergency
preparedness and disaster reporting requirements of the electric utility industry.
2. APPLICABILITY.
a. DOE Elements.
(1) The provisions of this Appendix apply to all PMAs (Bonneville Power
Administration, Southeastern Power Administration, Southwestern Power
Administration, and Western Area Power Administration).
(2) The Office of Emergency Operations within the National Nuclear Security
Administration (NNSA) and the Office of Public Affairs have limited
responsibilities in coordinating emergency management with the PMAs.
b. DOE Contractors. This Appendix does not apply to contractors.
c. Exclusions. Except for the DOE elements listed in paragraph 3a, all other DOE
elements are excluded.
3. REQUIREMENTS.
a. Background.
(1) PMAs operate and maintain electric power transmission systems and
market electric power in 37 states. The Bonneville, Southwestern, and
Western Area Power Administrations operate and maintain electrical
transmission facilities. The Southeastern Power Administration has only
power marketing responsibilities.
(2) PMAs provide wholesale electrical power in coordination with the North
American Electric Reliability Council (NERC) and the appropriate
regional councils within NERC.
(3) PMAs have unique requirements because their primary energy
infrastructure mission is different from other DOE facilities.
(4) PMAs respond to Operational Emergencies and Energy Emergencies and
provide Emergency Assistance. Operational Emergencies include natural
phenomena (e.g., earthquakes, tornadoes), wild land fires, and other
serious events involving or affecting the facility or having potential to
have serious impacts on health and safety, electric reliability, the
Appendix B DOE O 151.1D
B-2 8-11-2016
environment, safeguards, and security. Energy Emergencies include all
actions taken to ensure the balance generation and load to ensure
reliability of the electric interconnection. This impacts continuity of PMA
business objectives and operations. Emergency Assistance includes PMA
offers of resources to support other electric utilities, a State or local
authority or other government agencies in emergency response.
b. All-Hazards Survey/Hazards Assessment.
(1) All-Hazards Survey. See Attachment 3, Emergency Management Core
Program.
(2) Emergency Planning Hazards Assessment. See Attachment 4, Emergency
Management Hazardous Materials Program.
c. Program Administration.
(1) An individual must be designated to ensure the development and
maintenance of the emergency plan and procedures, development of the
emergency readiness assurance plan (ERAP), development and conduct of
training and exercise programs, coordination of self-assessment activities,
development of related facility documentation, and coordination of facility
emergency resources.
(2) The emergency plan must document the emergency management program,
including provisions for response to an Operational Emergency.
(3) Emergency plan implementing procedures must describe how emergency
plans will be implemented.
(4) Emergency plans and procedures must—
(a) clearly state roles, responsibilities, and requirements associated
with program administration, individual positions, operations, and
interfaces;
(b) be reviewed annually and updated as necessary; and
(c) integrated with DOE and site security conditions (SECON)
response plans and procedures.
(5) An Emergency Operating Records Protection Program must be established
to ensure that vital records, regardless of media, essential to the continued
functioning or reconstitution of an organization during and after an
emergency, are available, per 36 CFR Part 1236, Electronic Records
Management.
DOE O 151.1D Appendix B
8-11-2016 B-3
d. Training and Drills.
(1) Training must be provided to all onsite workers who may be required to
take protective actions (e.g., assembly, evacuation). This training is
required upon initial employment. Refresher training must be provided
when plans, procedures, systems/equipment, or their expected protective
actions change. Refresher training must also be provided annually to those
workers who are likely to witness a hazardous material release and who
are required to notify proper authorities of the release.
(2) Emergency-related information and training on facility-, activity-, and
site-specific conditions and hazards must be offered to offsite emergency
response personnel and organizations, including hospitals, that are
expected to support onsite response efforts.
e. Exercises.
(1) At a minimum, each site/facility must conduct building evacuation
exercises consistent with Federal regulations (e.g., 41 CFR Part
102-74.360, What are the Specific Accident and Fire Prevention
Responsibilities of Occupant Agencies?), local ordinances, or appropriate
National Fire Protection Association Standards. Exercises must be
conducted no less than annually to ensure that employees are able to safely
evacuate their work area.
(2) For each facility or activity, the organization responsible for
communications with DOE Headquarters and/or offsite agencies must test
communications systems annually or as often as needed to ensure that
communications systems are operational.
f. Readiness Assurance.
(1) Self-Assessment. Each PMA must assess its emergency management
program annually and record the results of the self-assessment in the
ERAP.
(2) Corrective Actions. Continuous improvement in the emergency
management program results from implementation of corrective actions
for findings (e.g., deficiencies) in all types of evaluations, including both
internal and external evaluations.
(a) Corrective action plans for external evaluations must be developed
within 30 working days of receipt of the final evaluation report.
(b) Corrective actions must be completed as soon as possible.
Appendix B DOE O 151.1D
B-4 8-11-2016
(c) Corrective actions addressing revision of procedures or training of
personnel should be completed before the next annual
self-assessment of the program.
(d) Completion of corrective actions must include a verification and
validation process, independent of those who performed the
corrective action, that verifies that the corrective action has been
put in place, and validates that the corrective action has been
effective in resolving the original finding.
(3) Lessons Learned. The readiness assurance program must include a system
for incorporating and tracking lessons learned from training, drills, actual
responses, and a PMA-wide lessons learned program.
(4) Emergency Readiness Assurance Plan. Each PMA must prepare and
submit an ERAP, summarizing its programs, to the Associate
Administrator, Office of Emergency Operations, by November 30 of each
year. This report must identify what the goals were for the fiscal year that
ended and the degree to which these goals were accomplished. This report
must also identify the goals for the next fiscal year.
g. Emergency Response Organization. An individual (e.g., building or facility
manager or similar position) must be assigned and trained to manage and control
all aspects of the facility/activity response.
h. Offsite Response Interfaces. If applicable, prior to and during emergencies,
coordination must be maintained with State, Tribal, and local agencies and
organizations responsible for offsite emergency response (e.g., “911”
emergencies) and for protection of public health and safety.
i. Emergency Categorization and Classification.
(1) Facility-specific criteria/means/indicators to recognize abnormal events or
conditions as Operational Emergencies must be developed. The definition
of an Operational Emergency is found in Attachment 3. Specific criteria
must be developed for the spectrum of emergency conditions identified in
the All-Hazards Survey or the Emergency Planning Hazards Assessment,
if necessary.
(2) An event must be categorized as an Operational Emergency as promptly
as possible, but no later than 15 minutes after event recognition.
(3) In addition to Operational Emergencies, PMAs must categorize electrical
emergencies as described in 10 CFR Parts 205.350-353, Report of Major
Electric Utility Emergencies.
DOE O 151.1D Appendix B
8-11-2016 B-5
j. Notifications and Communications.
(1) Notifications for electrical emergencies must be conducted in accordance
with 10 CFR Parts 205.350-353, Report of Major Electric Utility
Emergencies and applicable DOE Orders and Manuals.
(2) Each facility and activity must establish procedures for prompt initial
notification of other Operational Emergencies to workers, emergency
response personnel, and response organizations, including, as appropriate,
other DOE elements and other Federal, tribal, State, and local
organizations. Provisions must also be established for continuing effective
communication among response organizations throughout an emergency.
(a) The PMA must notify DOE Headquarters Watch Office as
promptly as possible but no more than 30 minutes after an event
has been categorized as an operational emergency.
(b) As appropriate, other applicable Federal, Tribal, State, and local
organizations must be notified as promptly as possible, but no
more than 30 minutes after an event has been categorized as an
Operational Emergency or within an interval established in mutual
agreements.
(c) At a minimum, notification of other Operational Emergencies to
the Headquarters Watch Office must consist of a phone call
providing as much information as is known at the time. The same
information must be provided by e-mail or a fax either
immediately prior to or following the phone call. Information for
initial notification includes as much as possible of the following:
1 description of the emergency;
2 date and time the emergency was discovered;
3 damage and casualties;
4 whether the emergency has stopped other facility/site
operations or program activities;
5 protective actions taken and/or recommended;
6 potential impacts;
7 agencies involved;
8 level of public/media attention; and
9 contact information of the DOE on-scene point of contact.
Appendix B DOE O 151.1D
B-6 8-11-2016
(3) Emergency status updates/situation reports must be forwarded to the DOE
Headquarters Watch Office on a continuing basis until the emergency is
terminated.
(4) Following termination of emergency response, and in conjunction with the
Final Occurrence Report (see DOE O 232.2, Administrative Change 1,
Occurrence Reporting and Processing of Operations Information), each
activated Emergency Management Team must submit a final report on the
emergency response to the Emergency Manager for submission to the
Associate Administrator, Office of Emergency Operations.
(5) Reporting requirements must be specified during recovery planning.
(6) All reports and releases must be reviewed for proprietary information and
marked appropriately.
k. Consequence Assessment. Provisions must be in place to determine the impact of
other operational emergencies on workers at PMA facilities.
l. Protective Actions and Reentry.
(1) Plans must be developed for the timely evacuation and/or sheltering of
onsite personnel, along with provisions to account for employees after
emergency evacuation has been completed.
(2) In the event of a facility emergency evacuation, accountability actions
must be continued to support ongoing search and rescue activities.
(3) Provisions must be in place to protect workers involved in response and
cleanup covered by 29 CFR Part 1910.120, Hazardous Waste Operations
and Emergency Response.
(4) Reentry planning must include contingency planning to ensure the safety
of reentry personnel, such as planning for the rescue of reentry teams. All
individuals involved in reentry must receive a hazards/safety briefing
before emergency response activities consistent with Federal, Tribal,
State, and local laws and regulations.
m. Emergency Medical Support. Provisions for response to emergency medical
situations and medical treatment of injured personnel must be implemented, as
required by 29 CFR Part 1910.151, Medical Services and First Aid. In addition,
planning for mass casualty situations must be conducted in accordance with
DOE O 440.1B, Administrative Change 2, Worker Protection Program for DOE
(including the National Nuclear Security Administration) Federal Employees and
10 CFR Part 851, Worker Safety and Health Program. Sharing patient
information between onsite and offsite health care providers during emergencies
must be coordinated in advance and consistent with the requirements of P.L.
DOE O 151.1D Appendix B
8-11-2016 B-7
104-191 Health Insurance Portability and Accountability Act of 1996, and the
Privacy Act, 42 U.S.C. Sec. 552a.
n. Emergency Public Information.
(1) The PMA must provide accurate, candid, and timely information
consistent with requirements of the Freedom of Information Act and the
Privacy Act to ensure the health and safety of workers and the public
during all emergencies and must establish facts, avoid rumors and
speculation, and be responsive to public concern and information needs.
(2) Procedures must be in place to address media inquiries and, as necessary,
conduct briefings or press conferences for other operational emergencies.
(3) Initial news releases or public statements must be approved by the PMA
official responsible for emergency public information review and
dissemination. Following initial news releases and public statements,
updates must be coordinated with the Headquarters Emergency Operations
Center Public Affairs Watch Officer or the DOE Director of Public
Affairs, unless approval is delegated by Headquarters to the PMA.
o. Emergency Facilities and Equipment/Systems. Facilities and equipment must be
adequate to support emergency response, including the capability to notify
employees of an emergency and to facilitate their safe evacuation from work
areas.
p. Termination and Recovery.
(1) Predetermined criteria for terminating emergencies must be
established/developed, and the termination must be coordinated with
offsite agencies.
(2) Recovery must include notifications about the termination and
establishment of criteria for resumption of normal operations.
(3) The facility and the accident investigation team must coordinate or
integrate their activities to facilitate an orderly transition of responsibilities
for the emergency scene. [DOE O 225.1B, Accident Investigations].
q. Implementation.
(1) Full compliance with the requirements of this Appendix must be
accomplished within 1 year of its issuance.
(2) If compliance is not or cannot be completed within 1 year from issuance
of this Manual, an implementation schedule must be developed by the
PMA and submitted to the Associate Administrator, Office of Emergency
Operations.
Appendix B DOE O 151.1D
B-8 8-11-2016
(3) Non-mandatory implementation guidance for DOE O 151.1D and this
Appendix is published separately in the multi-volume DOE G 151.1-1
series of Emergency Management Guides (or replacements). The
DOE G 151.1-1 series provides non-mandatory, supplemental information
about preferred methods for implementing requirements, including lessons
learned, suggested practices, instructions, and suggested performance
measures.
r. Exemptions.
(1) If a PMA can demonstrate that it is subject to emergency management
program requirements under the authority of other Federal regulatory
agencies and those requirements are at least as stringent as the
requirements of this Appendix, an exemption may be requested.
(2) Requests for exemptions from the requirements of this Appendix,
including specific program element requirements, must include the basis
for the request and describe and justify alternatives equivalent to or
exceeding this Appendix.
(3) Requests for exemptions are jointly approved by the PMA Administrator
and the Associate Administrator, Office of Emergency Operations, with
conflicts resolved by the Deputy Secretary or designated Departmental
Chief Operating Officer.
(4) Each PMA Administrator defines “facility” for the purpose of
implementing this Appendix. PMAs may group activities and operations
for certain requirements as suits their organizational needs without
requesting an exemption.
4. RESPONSIBILITIES.
a. Deputy Secretary or Designated Chief Operating Officer.
(1) Resolves conflicts when requests for exemptions from the requirements of
this Appendix are not agreed to between the PMA and the Associate
Administrator, Office of Emergency Operations.
(2) Other responsibilities are listed in Appendix A.
b. Associate Administrator, Office of Emergency Operations.
(1) Serves as the primary point of contact for the overall emergency planning
and operations activities and termination of emergency responses.
(2) In coordination with each PMA Administrator, approves requests for
exemptions from the requirements of this Manual.
DOE O 151.1D Appendix B
8-11-2016 B-9
(3) Other responsibilities are listed in Appendix A.
c. PMA Administrators.
(1) Due to each PMA’s unique enabling legislation and scope of their regional
responsibilities, the PMA Administrators are responsible for the
development, approval, implementation and management of their
individual emergency management programs.
(2) Designate by name, title, or position a person to manage the PMA
emergency management program, receive PMA emergency notifications,
participate in any Headquarters response, and attend Headquarters
Comprehensive Emergency Management System meetings or planning
activities that involve, or may involve, PMAs.
(3) Establish and maintain integrated plans and procedures detailing
responsibilities for emergency response. Ensure that all emergency plans
and procedures—
(a) are consistent with the requirements of this Appendix, electric
utility reliability criteria, and appropriate PMA business objectives
and operations;
(b) provide support, within resource constraints, to Energy
Emergencies and Emergency Assistance;
(c) are coordinated with the appropriate Departmental elements and,
where applicable, with other Federal agencies; Tribal, State, and
local governments; and other utilities;
(d) provide for a continuing program of emergency management
training, drills, and exercises, including participation of employees
as required;
(e) provide opportunities for participation by appropriate utilities and
local, State, and Tribal organizations in such drills and exercises;
and
(f) are reviewed and updated at least annually.
(4) Establish a formal procedure to keep copies of emergency plans,
procedures, and associated documents up to date and accessible at
locations where they may be needed during an emergency.
(5) Establish a program to ensure that vital records, regardless of media,
essential to the continued functioning or reconstitution of an organization
during and after an emergency, are available, per 36 CFR Part 1236,
Electronic Records Management.
Appendix B DOE O 151.1D
B-10 8-11-2016
(6) Ensure that supporting mutual assistance agreements are developed with
Tribal, State, and local governments and other utilities, where appropriate,
and maintained on record.
(7) Ensure that immediate emergency response is initiated and followed up
with appropriate recovery and restoration activities.
(8) Ensure the PMA’s Public Affairs Office is part of emergency planning and
response.
(9) Assess the PMA emergency management program annually and record the
results of the self-assessment in the ERAP.
(10) Ensure that potential hazards are reviewed and documented for emergency
planning purposes.
(11) In coordination with the Associate Administrator, Office of Emergency
Operations, approve requests for exemptions from the requirements of this
Appendix.
(12) DOE Director of Public Affairs and Headquarters Emergency Manager. In
accordance with this Appendix as well as the responsibilities in Appendix
A, coordinate updates of initial news releases and public statements with
the PMAs.
5. REFERENCES.
a. Title 31 USC 1116, Federal Government Agency Performance Plans.
b. Title 31 USC 1116, Agency Performance Reporting.
c. Title 42 USC 300, Health Insurance Portability and Accountability Act.
d. Title 42 USC 552a, Privacy Act.
e. Title 10 CFR Part 205.350-353, “Report of Major Electric Utility Emergencies.”
f. Title 10 CFR Part 851, “Worker Safety and Health Program.”
g. Title 29 CFR Part 1910.120, “Hazardous Waste Operations and Emergency
Response.”
h. Title 29 CFR Part 1910.151, “Medical Services and First Aid.”
i. Title 36 CFR Part 1236, “Electronic Records Management.”
j. Title 41 CFR Part 102-74.360, “What are the Specific Accident and Fire
Prevention Responsibilities of Occupant Agencies?”
DOE O 151.1D Appendix B
8-11-2016 B-11 (and B-12)
k. DOE O 225.1B, Accident Investigations, dated 03-04-11.
l. DOE O 232.2, Administrative Change 1, Occurrence Reporting and Processing
of Operations Information, dated 08-30-11.
m. DOE O 440.1B, Administrative Change 2, Worker Protection Management for
DOE (Including the National Nuclear Security Administration) Federal and
Contractor Employees, dated 04-17-07.
DOE O 151.1D Attachment 1
8-11-2016 Page 1 (and Page 2)
CONTRACTOR REQUIREMENTS DOCUMENT
DOE O 151.1D COMPREHENSIVE EMERGENCY MANAGEMENT SYSTEM
Regardless of the performer of the work, the contractor is responsible for complying with the
requirements of this Contractor Requirements Document (CRD). The contractor is responsible
for flowing down the requirements of this CRD to subcontractors at any tier to the extent
necessary to ensure the contractor’s compliance with the requirements. That is, the contractor
must (1) ensure that it and its subcontractors comply with the requirements of this CRD to the
extent necessary to ensure the contractor's compliance and (2) only incur costs that would be
incurred by a prudent person in the conduct of competitive business.
The contractor must establish and maintain a documented emergency management program that
implements the requirements of applicable Federal, State, and local laws, regulations, and
ordinances for fundamental worker safety programs (e.g., fire, safety, and security). See
Attachment 3, “Emergency Management Core Program.”
In addition to the requirements set forth in this CRD, contractors are responsible for complying
with applicable Attachments 2, 3,4, 5, and 6 to DOE O 151.1D referenced in and made part of
this CRD and which provide program requirements and/or information applicable to contracts in
which this CRD is inserted. References to a DOE directive in this CRD or in its attachments refer
to the CRD associated with the referenced DOE directive.
Contractors may meet the requirements of this order by implementing nationally recognized
standards or host institutions applicable standards, with prior approval through the formal
equivalency and exemption process; see section 3.c.(1) of this order.
DOE O 151.1D Attachment 2
8-11-2016 Page 1
DEFINITIONS
This Attachment provides information and/or requirements associated with DOE O 151.1D as
well as information and/or requirements applicable to contracts in which the
associated Contractor Requirements Document (Attachment 1 to DOE O 151.1D) is inserted.
Active Threat: An active threat incident is a dynamic, quickly evolving situation involving an
individual (or individuals) using deadly physical force, such as firearms, bladed weapons, or a
vehicle. An active threat incident typically involves an individual (or individuals) presenting an
immediate threat or imminent danger to people by displaying a weapon, having made threats,
and/or shown intent to cause harm or perform violence.
Activity: A defined assembly of non-stationary equipment, structures, systems, or processes that
fulfills a specific purpose (e.g., secure transportation).
After Action Report: A report prepared following an exercise or actual event or incident, to
document the results of the evaluation to include findings, deficiencies, and opportunities for
improvement.
Alert: A condition in which an actual or potential substantial degradation in the level of control
over hazardous materials exists.
Annual (such as “annual exercise”): At the discretion of the site/facility/activity emergency
management program manager, and as specified in the emergency management plan, the term
“annual” may be defined in terms of one of the following:
• Occurring or recurring once in each calendar year, i.e., between January 1 and
December 31 of each year.
• Occurring or recurring once in each fiscal year, i.e., between October 1 of the first
year, and September 30 of the following year.
• Occurring or recurring once within a specified, one year time period.
Assessment: A review, evaluation, inspection, test, check, surveillance, or audit to determine and
document whether items, processes, systems, or services meet specified requirements and
perform effectively.
Compliance: Conforming to the requirements of DOE O 151.1D, Comprehensive Emergency
Management System (and, referenced, federal laws and regulations).
Common Operating Picture (COP): An overview of an incident that provides consistent
incident information, to be used by the Incident Commander/Unified Command and any
supporting agencies and organizations.
Continuity of Operations (COOP): An effort within individual organizations to ensure that
Essential Functions continue to be performed during continuity events, regardless of size of
impact.
Attachment 2 DOE O 151.1D
Page 2 8-11-2016
Defense NuclearFacility:
Defense Nuclear Facility means any of the following:
(1) A production facility or utilization facility that is under the control or
jurisdiction of the Secretary of Energy and that is operated for national
security purposes, but the term does not include—
(a) any facility or activity covered by Executive Order No. 12344,
dated February 1, 1982 [42 U.S.C. § 7158 note], pertaining to the
Naval nuclear propulsion program;
(b) any facility or activity involved with the transportation of nuclear
explosives or nuclear material;
(c) any facility that does not conduct atomic energy defense activities;
or
(d) any facility owned by the United States Enrichment Corporation.
(2) A nuclear waste storage facility under the control or jurisdiction of the
Secretary of Energy, but the term does not include a facility developed
pursuant to the Nuclear Waste Policy Act of 1982 (42 U.S.C. 10101 et
seq.) and licensed by the Nuclear Regulatory Commission.
Deficiency: An inadequacy in the implementation of an applicable requirement or performance
standard that is found during an appraisal. Deficiencies may serve as the basis for one or more
findings.
Drill: A coordinated, supervised activity usually employed to train personnel on a specific
operation or function. Drills are commonly used to provide training on new equipment, develop
or validate new policies or procedures, or practice and maintain current skills.
Effective: Successful in producing a desired or intended result as defined by this Order.
Emergency: Any incident, whether natural or manmade, that could endanger or adversely affect
people, property, or the environment, and that requires responsive action beyond normal
operations. An “Operational Emergency” is a term used to categorize a specific type of
emergency.
Emergency Action Level: A predetermined, site-specific, observable threshold for an initiating
condition that, when met or exceeded, places the site in a given emergency categorization with
the potential for further classification.
Emergency and Incident Management Council (EIMC): The primary DOE strategic-level
leadership coordination, synchronization, and oversight mechanism for senior Department
leadership during an emergency of such significance to warrant Council activation, to include
those incidents that might require the coordinated efforts of several sites or programs.
DOE O 151.1D Attachment 2
8-11-2016 Page 3
Emergency Assistance Plan: A plan for providing assistance for all activities whereby
Departmental resources, emergency response assets, personnel, and/or facilities may be deployed
in support of Federal interagency plans; international agreements; Presidential direction; and
State, local, or Tribal agreements of mutual aid.
Emergency Communication System (ECS): A system for the protection of life by indicating
the existence of an emergency situation and communicating information necessary to facilitate
an appropriate response and action. Emergency Communication Systems are classified as either
one-way or two-way systems.
Emergency Notification System (ENS): A type of Emergency Communication System that
facilitates the real-time, one way dissemination or broadcast of messages to one or many groups
of people at a site/facility/activity. Examples of an ENS include intelligible voice
communications, a distributed recipient mass notification system such as text messaging, email,
or Reverse 911, and/or common siren systems that are used to alert for tornadoes, tsunamis, and
air-raids.
Emergency Operations Center (EOC): The physical or identified location at which the
coordination of information and resources to support incident management activities normally
takes place. An EOC may be a temporary facility, may be located in a more central or
permanently established facility, or may be virtual.
Emergency Operating Records: Records essential to the continued functioning or
reconstitution of an organization during and after an emergency or continuity event.
Emergency Operations System: A means of providing centralized collection, validation,
analysis and coordination of information related to an emergency. The Emergency Operations
System supports on-scene response during an escalating incident.
Emergency Planning Hazards Assessment (EPHA): A quantitative analysis identifying
hazards and the potential consequences from unplanned releases of (or loss of control over)
hazardous materials, using accepted assessment techniques.
Emergency Planning Zone (EPZ): A zone identified to facilitate a pre-planned strategy for
protective actions during a defined emergency.
Emergency Readiness Assurance Plan (ERAP): A documented annual assessment of the
development, implementation, and maintenance of an Emergency Management Program. The
ERAP is also a planning tool to identify and develop needed resources and improvements. An
ERAP highlights significant changes in emergency management programs (i.e., planning basis,
organizations, and exemptions) and compares actual achievements to goals, milestones and
objectives.
Emergency Response Organization (ERO): A structured organization with overall identified
responsibilities for initial and ongoing emergency response and mitigation.
Attachment 2 DOE O 151.1D
Page 4 8-11-2016
Energy Emergency: An emergency resulting from an energy supply crises, economic impacts,
widespread energy distribution interruptions, and/or energy infrastructure damage.
Evacuation: The directed relocation of a population out of a high risk area prior to or during an
emergency. The evacuation of a site may be necessary when a hazard, be it natural or manmade,
threatens the safety of those within the site.
Event: A scheduled nonemergency activity (e.g., weather event, demonstration, change in
normal operations, etc.). The Incident Command System can be used as the management system
for a wide range of events, e.g., parades, concerts, or sporting events.
Exercise: An exercise is a scripted, scenario-based instrument to assess, evaluate and improve
performance in prevention, protection, mitigation, response, and recovery capabilities in a
risk-free environment. Exercises can be used for testing and validating policies, plans,
procedures, training, equipment, and interagency agreements; clarifying and training personnel
in roles and responsibilities; improving interagency coordination and communications;
improving individual performance; identifying gaps in resources; and identifying opportunities
for improvement. An exercise can be discussion-based (examples include seminars, workshops,
tabletop exercise, and games), or operations-based.
Findings: Findings are deficiencies that warrant a high level of attention on the part of
management. If left uncorrected, findings could adversely affect the DOE mission, the
environment, worker safety or health, the public or national security. Findings define the specific
nature of the deficiency, whether it is localized or indicative of a systemic problem, and identify
which organization is responsible for corrective actions.
Full Participation Exercise (FPE): Exercises similar to a Full-Scale Exercise except that offsite
elements have agreed to participate in the full-scale exercise. Participation may include local and
state response agencies or operations centers, Headquarters, local hospitals, Department of
Defense partners, and other designated offsite partners. The FPE is designed to test the interface
with offsite mutual-aid partners and other organizations that supplement or support response
efforts.
Full-scale Exercise (FSE): The most complex and resource-intensive type of exercise. These
exercises involve multiple agencies, organizations, and jurisdictions and validate many facets of
preparedness. FSEs often include many players operating under cooperative systems such as the
Incident Command System (ICS) or Unified Command.
Functional Exercise (FE): A single or multi-agency activity designed to evaluate capabilities,
multiple functions, sub-functions or independent groups of functions that are focused on
exercising plans, policies, procedures and staff members involved in management, direction, and
command and control functions. An FE is conducted in a realistic, real-time environment;
however, movement of personnel and equipment is usually simulated.
General Emergency: A condition in which the radiation dose from any release of radioactive
material or a concentration in air from any release of other hazardous material is expected to
exceed the applicable Protective Action Criterion at or beyond the site boundary.
DOE O 151.1D Attachment 2
8-11-2016 Page 5
Graded Approach: The processes and procedures that incorporates a risk-based approach to
assess and protect against the consequences of hazards (man-made and natural) that may have an
adverse impact on national security or the environment or that may pose significant danger to the
health and safety of DOE Federal and contractor employees or the public.
Hazard Control: Measures to eliminate, limit, or mitigate hazards to workers, the public, or the
environment, including (1) physical, design, structural, and engineering features; (2) safety
structures, systems, and components; (3) safety management programs; (4) technical safety
requirements; and (5) other controls necessary to provide adequate protection from hazards.
Hazardous Material: Any hazardous biological agents and toxins; any radioactive or
radiological material that emits ionizing radiation or solid, liquid, or gaseous material that is
toxic, explosive, flammable, corrosive, , that emits ionizing radiation; or otherwise could
adversely affect the health and safety of the public or the workers or harm the environment.
Improvement Item: An identified situation in which the performance of an evaluated
organization could be improved or made more efficient if it were to adopt standard
DOE/National Nuclear Security Administration (NNSA) or industry best practices. The specific
criteria relating to the improvement item are being met and the performance objective for the
particular program element associated with the improvement item is being achieved.
Incident: An unexpected occurrence, natural or manmade, that requires a response to protect life
or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks,
terrorist threats, civil unrest, wildland and urban fires, floods, hazardous materials spills, nuclear
accidents, aircraft accidents, earthquakes, hurricanes/tropical storms, tornadoes, tsunamis,
war-related disasters, public health and medical emergencies, and other occurrences requiring an
emergency response. In contrast to an “event” as defined in the National Incident Management
System, an “incident” is an unplanned occurrence.
Incident Command System (ICS): Standardized on-scene emergency management construct
specifically designed to provide for the adoption of an integrated organizational structure that
reflects the complexity and demands of single or multiple incidents, without being hindered by
jurisdictional boundaries. It is used for all kinds of emergencies and is applicable to small as well
as large and complex incidents. ICS is to organize field-level incident management operations.
Incident Commander (IC): The individual responsible for all incident activities, including the
development of strategies and tactics and the ordering and the release of resources. The IC has
overall authority and responsibility for conducting incident operations and is responsible for the
management of all incident operations at the incident scene.
Host Site: Any DoD or DOE site that receives or ships material through the Office of Secure
Transportation (OST) that requires OST access to the Site/Facility as part of this operation.
Joint Information Center (JIC): A working location, where multiple jurisdictions gather,
process, and disseminate public information during an emergency.
Attachment 2 DOE O 151.1D
Page 6 8-11-2016
Jurisdictional Agency: The agency having statutory responsibility for a specific geographical
area, or a mandated function, during an incident. Jurisdictional authority at an incident can be
political/geographical (e.g., city, county, Tribal, state, or Federal boundary lines) or functional
(e.g., law enforcement, public health).
Mass Casualty Incident: An incident in which the number of patients and the severity of their
injuries exceed the capacity of area medical systems and facilities, as identified by the
site/facility/activity. The incident produces more patients than the responding jurisdiction is
routinely capable of handling, and necessitates an uncommon level of mobilization of resources.
Mitigation: The effort to reduce loss of life and property by lessening the impact of incidents.
Mitigation includes any activities that prevent an emergency, reduce the chance of an emergency
incident occurring, or reduce the damaging effects of unavoidable incidents. Mitigation activities
take place both before emergency incidents (e.g., clearing brush to mitigate wildland fires),
during, and after emergency incidents (e.g., containing a hazardous material spill, isolating a
process).
National Incident Management System (NIMS): System mandated by Homeland Security
Presidential Directive (HSPD)-5 that provides a consistent nationwide approach for Federal,
State, local, and Tribal governments; the private sector; and nongovernmental organizations to
work effectively and efficiently together to prepare for, respond to, and recover from domestic
incidents, regardless of cause, size, or complexity. To provide for interoperability and
compatibility among Federal, State, local, and Tribal capabilities, the NIMS includes a core set
of concepts, principles, and terminology. HSPD-5 identifies these as the Incident Command
System; multiagency coordination systems; training; identification and management of resources
(including systems for classifying types of resources); qualification and certification; and the
collection, tracking, and reporting of incident information and incident resources.
National Security Area (NSA): A DOE-controlled area established by DOE for radiological
incidents involving a nuclear weapon, special nuclear material, and/or classified components that
are in DOE custody, for example during a Secure Transportation activity. DOE will coordinate
with State and local officials to ensure appropriate public health and safety actions are taken
outside the NSA. DOE will lead the overall response to safeguard National Security Information
and/or Restricted Data, or equipment and material. DOE may also include lands normally not
under DOE control as part of the established NSA for the duration of the incident.
Operational Emergency: For all activities, except Office of Secure Transportation (OST)
activities, the following definition applies:
• A major unplanned or abnormal incident or condition that involves or affects DOE
facilities and activities by causing or having the potential to cause serious health and
safety or environmental impacts and requires additional resources to supplement the
planned initial response offsite; and
For non-OST DOE offsite shipments:
DOE O 151.1D Attachment 2
8-11-2016 Page 7
• Any accident/incident involving an offsite DOE shipment containing hazardous
materials that causes the initial responders to initiate protective actions at locations
beyond the immediate/affected area.
For Secure Transportation activities: See Attachment 5.
Opportunity for Improvement: Suggestions offered in Independent Oversight appraisal reports
that may assist cognizant managers in improving programs and operations. While they may
identify potential solutions to findings and deficiencies identified in appraisal reports, they may
also address other conditions observed during the appraisal process. Opportunities for
improvement are provided only as recommendations for line management consideration; they do
not require formal resolution by management through a corrective action process.
Proficiency: Demonstrated skill and competency acquired from training and experience.
Protective Actions: Actions taken to minimize the consequences of emergencies and to protect
the health and safety of workers and the public.
Protective Action Criteria (PAC): The level of hazardous material impact that, if observed or
predicted, indicates action is needed to prevent or limit exposure of people to the hazard. PAC
are used for both radiological and non-radiological consequence criteria in DOE facility
emergency planning and response, e.g. building collapse zone, bomb threat.
Protective Action Recommendation: Predetermined actions designed to protect the health and
safety of the public that are consequence-based decisions (known as protective actions for the
site). DOE sites recommend protective actions to the public and community for Operational
Emergencies that have the potential to cause off-site consequences. Protective action
recommendations ae made promptly to off-site agencies in order to minimize emergency-related
consequences.
Public Information Officer (PIO): The PIO is the individual responsible for communicating
with the public, media, and/or coordinating with other agencies, as necessary, with incident
related information requirements. The PIO is responsible for developing and releasing
information about the incident to the news media, incident personnel, and other appropriate
agencies and organizations. Depending on the size or complexity of the incident, a lead PIO
should be assigned for each incident and may have assistants, as necessary, including supporting
PIOs representing other responding agencies or jurisdictions.
Radiological emergency response assets: The collective group of capabilities available to
provide technical and operational assistance for any type of nuclear or radiological accident or
incident. These DOE assets can be deployed to assist at an emergency at any DOE site, or
anywhere domestically or internationally. The assets deploy to the field and are supported by
Home Teams for radiological search, stabilization, render safe, forensics, and consequence
management technical operations. Asset expertise includes radiation measurements, modeling,
and technical analysis and assessments related to nuclear and radiological operations.
Attachment 2 DOE O 151.1D
Page 8 8-11-2016
Recommendation: Suggestions for senior line management’s consideration for improving
program or management effectiveness. Recommendations transcend the specifics associated with
findings, deficiencies, or opportunities for improvement and are derived from the aggregate
consideration of the results of the appraisal.
Recovery: The phase of activity that follows termination of an emergency. The recovery period
begins when emergency response is declared terminated, but recovery planning can proceed
before the response is declared terminated. The recovery phase continues until the objectives of
the recovery effort have been met.
Reentry: The prioritized actions required to return processes and support functions to
operational stability following an interruption or emergency.
Senior Energy Official: Federal employee who provides leadership at the event scene for DOE
radiological response assets.
Senior Federal Official: A senior management federal personnel, designated by the Field
Element Manager, assigned to the EOC in his/her capacity with decision-making authority and
responsibilities.
Senior Official: An individual (senior management level fed or non-fed), designated by the
Field Element Emergency Management Team, who serves as an emergency manager with
decision-making authority and responsibilities.
Severe Incident: An incident expected to cause major disruptions/damage to site-wide and
offsite infrastructure, as well as, increased risk to onsite personnel, possibly resulting in injuries
and fatalities. These incidents could potentially isolate a facility or site from onsite/offsite
response assistance and infrastructure support.
Shutdown: Placing a facility in those conditions specified in facility technical specifications as
standbys or shutdown, as appropriate.
Site Area Emergency: A condition in which the radiation dose from any release of radioactive
material, or concentration in air from any release of other hazardous material, is expected to
exceed the applicable Protective Action Criterion at or beyond the facility boundary. The
Protective Action Criterion is not expected to be exceeded at or beyond the site boundary.
Strategic Partnership Project (formerly Work for Others): Work for non-DOE entities by
DOE and/or their contractors or use of DOE facilities for work that is not directly funded by
DOE appropriations
Threat and Hazard Identification Risk Assessment (THIRA): A process which incorporates
the whole community throughout the threat assessment process and includes the reference
PPD-8, Presidential Policy Directive 8, National Preparedness directed core-capabilities focus.
State and local agencies are most familiar with the THIRA model. This more holistic perspective
can identify unknown constraints and risks that may have significant impact to a response. The
DOE O 151.1D Attachment 2
8-11-2016 Page 9 (and Page 10)
full THIRA process is described in reference CPG-201, Threat and Hazard Identification and
Risk Assessment Guide, Comprehensive Preparedness Guide.
Termination: The declared conclusion of an Operational Emergency.
Threat and Hazard Identification and Risk Assessment (THIRA). --- take from CPG
Visitor: An onsite individual who is not an employee, or contractor, or subcontractor of the
site/facility/activity.
Walk-Away: A strategy employed during an emergency as an alternative to Shutdown, whereby
a facility is placed in a safe condition requiring no further on-scene operator action, allowing
operations personnel to safely leave the facility until a planned reentry can be made.
Worker: Employees (Federal, contractor, or subcontractor) who are onsite.
DOE O 151.1D Attachment 3
8-11-2016 Page 1
EMERGENCY MANAGEMENT CORE PROGRAM
This Attachment provides information and/or requirements associated with DOE O 151.1D as
well as information and/or requirements applicable to contracts in which the
associated Contractors Requirements Document (Attachment 1 to DOE O 151.1D) is inserted.
Each DOE site, facility, and activity must establish and maintain an emergency management
program that complies with the Emergency Management Core Program requirements.
1. PROGRAM ADMINISTRATION AND MANAGEMENT. Program administration and
management must be established to provide effective organizational management and
administrative control of the site/facility/activity emergency management program by
establishing and maintaining authorities and resources necessary to plan, develop,
implement, and maintain a viable, integrated, and coordinated Comprehensive Emergency
Management System. DOE federal and contractor managers responsible for DOE
sites/facilities/activities must—
a. Designate an individual to administer the emergency management program. This
individual must –
(1) be responsible for and have authority for day-to-day operation and
maintenance of the emergency management program;
(2) have access to management personnel who have authority for
site/facility/activity-level resources and operations;
(3) brief senior leadership on the emergency management program and their
expected roles and responsibilities during an emergency. This briefing must
be conducted initially and when changes occur that modify their roles and
responsibilities;
(4) ensure emergency management planning is integrated with other applicable
programs and associated documents (e.g., Baseline Needs Assessment, Site
Security Plan, Cybersecurity Plan, and Continuity of Operations Plan,
Documented Safety Analysis, Threat and Hazard Identification and Risk
Assessment Guide);
(5) oversee implementation of the emergency management plan in accordance
with the requirements of this Order;
(6) approve and/or concur on planning documents addressing the program
elements listed below in paragraph 1.a.(7); and
(7) ensure the emergency management program addresses the following
elements of the Emergency Management Core Program.
(a) Program Management and Administration
Attachment 3 DOE O 151.1D
Page 2 8-11-2016
(b) All-Hazards Planning Basis
(c) Emergency Response Organization
(d) Emergency Operations System
(e) Training and Drills
(f) Emergency Medical Support
(g) Offsite Response Interfaces
(h) Emergency Categorization
(i) Protective Actions
(j) Emergency Facilities and Equipment/Systems
(k) Notifications and Communications
(l) Emergency Public Information
(m) Termination and Recovery
(n) Readiness Assurance
(o) Consequence Assessment
b. In addition to the requirements of the Emergency Management Core Program,
implement the emergency management program requirements contained in
Attachments 4, 5, and 6 of this Order for those sites/facilities/activities to which
they apply.
(1) Attachment 4, Emergency Management Hazardous Material Program. This
attachment contains additional requirements for sites/facilities/activities
with hazards that are not screened out by the Hazardous Materials
Screening process [Attachment 3, 2.b.(5)].
(2) Attachment 5, Secure Transportation. This attachment contains specific
emergency management program requirements for the activities performed
by the Office of Secure Transportation.
(3) Attachment 6, Energy Emergency Response Support. This attachment
contains requirements for the Departmental elements supporting national
energy emergency response and all-hazards incident national level response
as reflected in the Energy Emergency and Emergency Assistance Programs,
respectively.
DOE O 151.1D Attachment 3
8-11-2016 Page 3
c. Develop and maintain an all-hazards emergency management plan. The emergency
management plan must be –
(1) reviewed and documented annually, and updated, if appropriate, and
approved no less than every three years;
(2) updated if there are significant changes to the program plan (i.e., changes to
organization structure, Emergency Planning Zones, etc.); and
(3) submitted to the Field Element Manager or appropriate Federal Manager for
approval.
d. Develop and maintain procedures that describe how the emergency management
plan must be implemented and maintained.
e. Use a controlled document system for the emergency management plan and related
procedures and documentation.
f. Identify a process for review, approval, and distribution of the emergency
management plan and related procedures and documentation.
g. Develop and maintain agreements for the transport, acceptance, and treatment of
potentially contaminated injured personnel, as applicable (see paragraph 6 of this
Attachment).
h. Address interoperability, integration, and interface with jurisdictional responders
for severe incidents with regional impacts.
i. Review emergency management documents for classified information and
Controlled Unclassified Information.
j. Identify and maintain emergency operating vital records in accordance with 36
CFR Part 1236, Electronic Records Management.
2. ALL HAZARDS PLANNING BASIS.
All-Hazards Survey. An All-Hazards Survey must be performed by DOE federal and
contractor staff responsible for DOE sites/facilities/activities. Its purpose is to identify all
hazards that are applicable to the operation of that entity and establishes the planning basis
for the emergency management program. Each All-Hazards Survey may cover single or
multiple facilities or activities, or one All-Hazards Survey may cover an entire site. Each
All-Hazards Survey must:
a. Describe the applicable potential health, safety, or environmental impacts;
b. Identify the need for development of further planning and preparedness beyond the
Emergency Management Core Program requirements that will apply to each type
of hazard;
Attachment 3 DOE O 151.1D
Page 4 8-11-2016
c. Be submitted for approval to the Field Element Manager or appropriate Federal
Manager; and be updated every 3 years from date of issuance, and when there are
significant changes to site/facility/activity operations or to hazardous material
inventories. For example, significant changes may include new hazardous materials
operations, recognition of hazards not previously identified, and changes that
would result in a positive Unreviewed Safety Question for nuclear facilities, as
defined in 10 CFR Part 830, Nuclear Facility Safety Management or in a positive
Unreviewed Safety Issue for accelerator facilities, as defined in DOE O 420.2C,
Safety of Accelerator Facilities. Changes that result in a reduction of hazards with
no adverse effect on safety or emergency preparedness or response may be
included in the next scheduled review and update.
d. Performing an All-Hazards Survey. The All-Hazard Survey must:
(1) Address the following.
(a) Natural hazards, which result from acts of nature, such as
hurricanes, earthquakes, tornadoes, animal disease outbreak,
pandemics, or epidemics.
(b) Technological hazards, which result from accidents or the failures of
systems and structures, such as hazardous materials releases, or dam
failures.
(c) Human-caused incidents, which result from an intentional or
unintentional action, taken by person(s) or an adversary, such as a
safety mishap or a threatened or actual chemical attack, biological
attack, or cyber incident.
(2) Include conducting a Threat and Hazard Identification and Risk Assessment
(THIRA) in accordance with the Department of Homeland Security,
Comprehensive Preparedness Guide (CPG) 201, Threat and Hazard
Identification and Risk Assessment Guide. Conduct this analysis using the
CPG to identify potential hazards, threats, capability targets, and resources.
The THIRA template (Appendix A of the CPG) shall be used to document
and maintain the assessment.
(a) This analysis and planning should include consequences with
respect to hazardous material (e.g., petroleum, propane, etc.)
overpressure (e.g., 1 psi) or radiant heat dose (e.g., second-degree
burn) exposures from explosions or fires involving flammable
inventories, including fuel oil and gases. Additionally, when “oil” is
a part of a process containing or collocated with another hazardous
material, it must be considered in the EPHA as a possible initiator or
contributor for the release of that hazardous material.
DOE O 151.1D Attachment 3
8-11-2016 Page 5
(b) Large scale storage inventories of fuel oil and gases (e.g.,
petroleum, propane, etc.) must be analyzed in the THIRA and
addressed in emergency management planning using appropriate
guidance.
(c) Facility/activity emergency planning, preparedness, and response
must take into account the hazards associated with explosives and
be consistent with DOE-STD-1212-2012, Explosives Safety. A
graded approach must be applied based on the explosive’s
Hazard/Division class.
(d) A summary of the THIRA must be included in the annual
Emergency Readiness Assurance Plans (ERAP) for submission to
its Program Secretarial Officer and the Associate Administrator,
Office of Emergency Operations.
(3) Associate Administrator, Office of Emergency Operations must prepare a
DOE Enterprise Threat and Hazard Risk Profile that incorporates the sites
and facilities submitted THIRAs.
(4) For severe events, consider the reliance on local/regional offsite responders
and how the site/facility/activity will handle severe incidents if these
response resources are not available.
e. Hazardous material screening process. Must identify specific hazardous materials
and quantities that, if released, could produce impacts consistent with the definition
of an Operational Emergency. The potential release of these materials to the
environment requires further analysis in an EPHA. The release of hazardous
materials less than the quantities listed below does not require quantitative analysis
in an EPHA. Categories to be considered under the All-Hazards Survey (as
described in 2.d.(1)) include sites/facilities/activities with radiological materials,
hazardous biological agents and toxins, and hazardous chemicals.
(1) All hazardous materials (i.e., radiological, biological agent/toxin, chemical,
and explosive) at a DOE site must be considered in the screening.
(a) If the hazardous material at a site/facility/activity screens out by
quantity or by exclusion from the screening – as described in
paragraphs 2.e.(3) through 2.e.(7) – response plans must still be
developed in accordance with paragraph 2.e.(2) below to address
smaller scale incidents and emergencies.
(b) If the hazardous material at a site/facility/activity does not screen
out, and is not covered by the exclusions below, an Emergency
Planning Hazards Assessment (EPHA) must be conducted. See
Attachment 4, Emergency Management Hazardous Materials
Program.
Attachment 3 DOE O 151.1D
Page 6 8-11-2016
(2) Each hazardous material container and its associated process must be
evaluated separately, unless one of the following conditions exists, in which
case the total quantity of the hazardous material must be used when
determining if it exceeds the applicable screening threshold:
(a) Container is interconnected with other containers
(b) Multiple containers are located within a facility such that a credible
common event (excluding extreme malevolent acts and catastrophic
release scenarios such as major fires, airplane crashes, and building
collapse) could result in release of the contents of multiple
containers
(3) Exclusions
(a) Materials used in the same form, quantity, and concentration as a
product packaged for distribution and use by the general public
(e.g., consumer products for household use).
(b) Materials that because their physical form, or other factors (e.g.,
plausible dispersal mechanisms), do not present an airborne
exposure hazard. This includes solid materials in a form with
particle size > 10 microns and solid materials with no plausible
release scenario to reduce the material to particles < 10 microns;
liquids with a vapor (partial) pressure of <10 mmHg at 25
o
C; and
aqueous solutions where the hazardous component(s) is a
non-volatile solute.
(c) Materials with a Globally Harmonized System (GHS) Acute
Toxicity Hazard Category of 3, 4, or 5, if approved for site use by
the FEM.
(d) Solid or liquid materials with any GHS Corrosion/Irritation (skin or
eye) Hazard Category, if approved for site use by the FEM.
(e) Gaseous materials with a GHS Corrosion/Irritation (skin or eye)
Category 2 or 3, if approved for site use by the FEM.
(f) Explosives are excluded from further analysis in an EPHA,
regardless of the facility designation (e.g., nuclear facility), provided
the explosives are also screened through the Chemical screening
criteria.
(g) Radioactive materials that may be excluded include: sealed
radioactive sources that are engineered to pass the special form
testing specified by DOT or the American National Standards
Institute; materials stored in DOT Type B shipping containers with
DOE O 151.1D Attachment 3
8-11-2016 Page 7
overpack if the Certificates of Compliance are current and the
materials stored are authorized by the Certificate; and, materials
used in exempt, commercially available products.
(h) Simple asphyxiants and cryogenic materials may be excluded as
long as the material cannot impact collocated populations, but will
be analyzed in the THIRA.
(i) Fuel oil and gases (e.g., petroleum, propane, etc.) are excluded in
the definition of hazardous materials used in this Order.
(4) Radiological Materials:
(a) Radioactive materials that require further analysis in an EPHA are
those associated with a defined Hazard Category 1, 2, or 3 nuclear
facility per 10 CFR Part 830, Nuclear Safety Management;
specifically those materials contributing to the categorization of
such a facility when in quantities greater than the largest Category 3
value (or if the sum of the ratios) exceeds any of the following:
1 DOE-STD-1027-92, Hazard Categorization and Accident
Analysis Techniques for Compliance with DOE Order
5480.23, Nuclear Security Analysis Reports;
2 NA-1 SD G 1027, Change Notice 1, on Using Release
Fraction and Modern Dosimetry Information Consistently
with DOE STD 1027-92, Hazard Categorization and
Accident Analysis Techniques for Compliance with DOE
Order 5480.23, Nuclear Safety Analysis Reports, dated
11-28-11.
3 LA-12981-MS, Table of DOE-STD-1017-92 Hazard
Category 3 Threshold Quantities for the ICRP-30 List of 757
Radionuclides, Los Alamos National Laboratory (LANL)
Fact Sheet, 2002.
4 LA-12846-MS, Specific Activities and DOE-STD-1027-92
Hazard Category 2 Thresholds, LANL Fact Sheet, 1994.
(b) Those materials associated with a facility/activity being defined as
an accelerator per DOE O 420.2C, Safety of Accelerator Facilities
may be screened out if analysis indicates that all incidents would be
classified as less than an Alert.
(5) Hazardous Biological Agents and Toxins:
(a) Identify hazardous biological agents and toxins including Federally
regulated agents and toxins identified in lists published in
Attachment 3 DOE O 151.1D
Page 8 8-11-2016
Department of Health and Human Services regulations [42 CFR
Part 73, Select Agents and Toxins] and Department of Agriculture
regulations [7 CFR Part 331, Possession, Use and Transfer of Select
Agents and Toxins and 9 CFR Part 121, Possession, Use and
Transfer of Select Agents and Toxins].
(b) Analyze further in an EPHA if these materials are present if
exceeding the minimum quantities specified to be federally
regulated.
(6) Chemicals:
(a) All chemicals in a facility/activity with known or suspected toxic
properties must be subjected to a hazardous material screening
process.
(b) Chemicals that may be excluded from further analysis in an EPHA
include: materials used in the same form, quantity, and
concentration as a product packaged for distribution and use by the
general public; materials that have a Health Hazard rating of 0, 1 or
2 based on NFPA 704; or solid or liquid materials that, because of
their physical form or other factors (e.g., plausible dispersal
mechanisms), do not present an airborne exposure hazard.
(c) Chemical hazardous materials that require further analysis in an
EPHA include chemicals with an assigned Health Hazard rating of 3
or 4 based on National Fire Protection Association (NFPA) 704 in
quantities greater than a quantity that can be “easily and safely
manipulated by one person” [see 29 CFR 1910.1450(b)]. Chemicals
without an assigned Health Hazard rating require further analysis in
an EPHA if the quantity is greater than a quantity that can be “easily
and safely manipulated by one person.” Quantities of chemical
hazardous materials considered to be "easily and safely manipulated
by one person" can be locally-determined in accordance with the
provisions of 29 CFR 1910.1450(b).
(d) Ordinary products of combustion (e.g., carbon monoxide, hydrogen
cyanide, etc. that are released in fires involving hydrocarbons,
building components, wood, plastic, etc.), are exempt from analysis
when associated with a scenario involving a combustion event.
(7) Chemical wastes require further analysis if the storage quantities exceed
those above and the concentration is comparable to that which would
require such a similar classification (i.e., very dilute and chemically
neutralized chemical waste does not require a further analysis).
DOE O 151.1D Attachment 3
8-11-2016 Page 9
f. General Duty. If, based on the THIRA and the professional judgment of the
person(s) performing or approving the All-Hazards Survey, it is determined that
additional analysis and planning is warranted, the FEM will determine and
document if an additional EPHA will be performed
3. EMERGENCY RESPONSE ORGANIZATION. An Emergency Response Organization
(ERO) is a structured organization with overall responsibility for initial and ongoing
emergency response. At a minimum, an ERO must –
a. be established and maintained for each DOE site/facility/activity;
b. consist of personnel with capabilities and resources based on the all hazards
planning basis;
c. assign an individual ERO position with the authority to implement the
site/facility/activity emergency management plan to include management and
control of all aspects of the site/facility/activity response;
d. designate and train a primary and at least one alternate for each ERO position,
excluding first responders in the field, to be available to implement the emergency
management plan for initial and ongoing emergency response;
e. establish an effective first responder capability to mitigate all hazard emergencies
including emergency medical, fire, hazard material, and applicable rescue
emergencies as derived through the Baseline Needs Assessment, Hazard Survey,
and THIRA. The site/facility/activity shall be capable of managing the first
operating period of emergency events of Type 4 complexity as defined by the
National Incident Management System (NIMS).
f. establishes mechanisms, consistent with NIMS, for expanding the initial response
capability when local resources are no longer adequate to control the emergency
incident;
g. establish control at the event/incident scene in accordance with the Incident
Command System (ICS) portion of the National Incident Management System
(NIMS) or integrate ERO activities with those of local and federal agencies and
organizations that provide onsite emergency response services in accordance with
ICS/NIMS; and
h. provide designated ERO members with a method of identification for access to
assigned emergency response consistent with NIMS/ICS.
4. EMERGENCY OPERATIONS SYSTEM. DOE sites/facilities/activities must have an
Emergency Operations System to provide centralized collection, validation, analysis and
coordination of information related to an emergency. The Emergency Operations System
supports on-scene response during an escalating incident by relieving the burden of
site-level and external communication and securing additional resources needed for the
Attachment 3 DOE O 151.1D
Page 10 8-11-2016
response. It does not provide tactical direction to the Incident Commander in the field.
This can be satisfied through an established EOC. DOE sites/facilities/activities must
accomplish the following.
a. Establish an Emergency Operations System to provide strategic management,
operational support, planning/intelligence, logistics and finance/administration.
b. The Emergency Operations System must be able to perform the following
capabilities.
(1) Establish and maintain an overall responsibility for supporting and
coordinating the response to an emergency.
(2) Use the basic NIMS/ICS concepts of common terminology, management
unity and delegation of authority, managing by objectives, manageable span
of control, and action planning.
(3) Activate for any declared Operational Emergency impacting the DOE
site/facility/activity, or may activate for other significant incidents and
planned events when emergency management and leadership decides
support operations would be advantageous to the successful management of
the incident/event.
(4) Be scaled to the level of activation based on the severity of the incident.
Staffing and functions must be performed as identified in the emergency
management plan.
(5) Provide support to the Incident Commander and have the ability to maintain
support status under emergency conditions for an extended period based
upon the All-Hazards Survey.
(6) Use standard operating procedures and checklists to –
(a) activate the Emergency Operations System, identify and notify staff,
make it operational, and deactivate it;
(b) establish communications and coordination with incident command;
(c) obtain and maintain situational awareness and disseminate a
Common Operating Picture among response components and
external partners, as applicable; and
(d) develop plans to support –
1 operations by defining overall priorities;
2 establishing operational objectives;
DOE O 151.1D Attachment 3
8-11-2016 Page 11
3 establishing personnel accountability; and
4 establishing the Operational Period for the ERO staffing
shift changes.
5. TRAINING AND DRILLS. A comprehensive, coordinated, and documented program of
training and drills must be an integral part of the emergency program to ensure that
preparedness activities for establishing and maintaining program-specific emergency
response capabilities are accomplished. DOE sites/facilities/activities must:
a. Worker Training.
(1) Document and provide training to workers on hazards and protective
actions they may be expected to take in accordance with the all-hazards
planning basis. For those workers who are likely to witness a hazardous
material release, the training must include notification of the release to
proper authorities.
(2) This training must be provided and documented initially and when there are
changes affecting worker actions or responsibilities, and refresher training
must be provided biennially. If a protective action is performed successfully
during a drill, exercise, or actual event, the annual training requirement is
met for that protective action.
(3) Provide information on protective actions to visitors who have unescorted
access.
(4) Determine based upon the all hazards planning basis if additional training
must be provided to workers to address response actions that may be
necessary for severe events with regional impacts when the
site/facility/activity may be isolated from offsite response assistance and
infrastructure support. This training may consist of self-help strategies, such
as first-aid, and the location of onsite medical and life sustaining supplies
and procedures for all identified protective actions.
(5) Determine based upon the results of the all hazards planning basis if
additional training must be provided to workers at specific facilities. This
training may consist of facility-specific procedures for safe
shutdown/walk-away provisions and/or facility-specific response steps to
take when there are disruptions to critical infrastructure (e.g., power and
communications).
b. ERO Training.
(1) Develop a training and qualification program to establish and maintain
specific emergency response capabilities as determined by the all hazards
planning basis. Document the training requirements to include the courses,
Attachment 3 DOE O 151.1D
Page 12 8-11-2016
method of instructions, frequency, and intended audience. Assess ERO
member’s proficiency at least annually.
(2) ERO training must be provided initially and when there are significant
changes to expected emergency response capabilities. Refresher training
must be provided no less than annually.
(3) Include the following in ERO training.
(a) Initial Training for ERO members must include –
1 the applicable principles of ICS 100, Introduction to ICS,
and ICS 700, NIMS, An Introduction;
2 site/facility/activity-specific emergency response concept of
operations (as documented in the emergency management
plan), as applicable to each position; and
3 position-specific roles and responsibilities to include plans,
procedures, job aids, and associated equipment and systems.
(b) Refresher training must include –
1 lessons learned;
2 best practices; and
3 identified gaps or deficiencies on individual training.
c. Offsite Response Agency Orientation. Offer orientation on the
site/facility/activity-specific conditions and hazards based on the results of the all
hazards planning basis, including familiarization, on an annual basis for any
emergency responders.
d. Worker Drills.
(1) Conduct building evacuation drills at least annually, or consistent with
frequency in applicable NFPA standards, and state or local regulations.
Evacuation drills must also be conducted after substantial changes are made
to a building that change evacuation procedures/pathways.
(2) Based upon the results of the all hazards planning basis, determine if
additional drills and the frequency of such drills should be conducted for
other protective actions that workers may be expected to take. These drills
may include facility-specific procedures for safe shutdown/walk-away
provisions and facility-specific response steps to take when there are
disruptions to critical infrastructure.
DOE O 151.1D Attachment 3
8-11-2016 Page 13
e. ERO Drills. DOE sites/facilities/activities must accomplish the following.
(1) Conduct and document drills so that each ERO member participates at least
annually. This may be accomplished by participation in a drill, exercise, or
actual incident. Additionally, emergency response personnel (e.g., fire,
HAZMAT, emergency medical services) that perform essentially the same
functions on an ERO as they do on a day-to-day basis, demonstrate
proficiency doing their everyday jobs.
(2) Capture improvements and lessons learned to make program improvements
to training and drills.
(3) Use drill scenarios that are representative of the hazards/threats identified in
the all-hazards planning basis. Such drills should be conducted for
demonstration of capabilities.
f. Drills Involving Offsite First Response Agencies. Formally invite applicable offsite
first responders (e.g., primary first response agencies) to participate in a relevant
drill or exercise at least annually.
6. EMERGENCY MEDICAL SUPPORT. DOE sites/facilities/activities must accomplish the
following.
a. Conduct planning for medical treatment associated with incidents identified in the
all hazards planning basis (e.g., mass casualty situations, treatment of onsite
responders). Pre-planning with off-site responder resources must address how they
integrate emergency medical support in accordance with applicable NFPA
standards (e.g. NFPA 1500, Standard on Fire Department Occupational Safety and
Health Program).
b. Establish provisions for sharing of patient information between onsite and offsite
health care providers during emergencies, consistent with the requirements of P.L.
104-191 Health Insurance Portability and Accountability Act of 1996, and the
Privacy Act, 42 U.S.C. Sec. 552a.
c. For sites/facilities/activities containing hazardous materials, document the process
to transport, accept and treat contaminated, and injured personnel. Ensure
implementing agreements, as may be appropriate, for example: emergency medical
first responder organizations, medical receiving facilities, emergency medical
transport services, including all reasonable modes of transportation.
7. OFFSITE RESPONSE INTERFACES. DOE sites/facilities/activities must establish and
maintain interfaces with local, state, tribal, and federal organizations responsible for
emergency response or who may be used to supplement response capabilities based on
threats/hazards identified in the all hazards planning basis to include planning for severe
events. DOE sites/facilities/activities must accomplish the following activities with offsite
response organizations.
Attachment 3 DOE O 151.1D
Page 14 8-11-2016
a. See paragraphs 5c and 5f of this Attachment for information to be provided to
offsite first responders.
b. Determine access protocols for routine, abnormal, and emergency conditions.
c. Establish a process for communications for use during onsite response.
d. Establish a process to coordinate emergency public information during an incident
involving response by the offsite responder(s) for incidents that may affect or be of
interest to the media and public. See paragraph 12.
8. EMERGENCY CATEGORIZATION.
a. DOE sites/facilities must declare an Operational Emergency when incidents occur
that represent a significant degradation in the level of safety at a site/facility
resulting in potential health and safety hazards to workers or the public.
b. Operational Emergencies must be categorized as promptly as possible, but no later
than 15 minutes after identification by the predetermined decision maker for the
categorization, in accordance with the emergency management plan, but no more
than 30 minutes from initial discovery. Such incidents include the following:
(1) Health and Safety. The following incidents or conditions represent, cause,
or have the potential to cause serious health and safety impacts to workers
or members of the public.
(a) The discovery of radioactive or other hazardous material
contamination from past DOE operations that may have caused, is
causing, or may reasonably be expected to cause uncontrolled
personnel exposures exceeding protective action criteria (PAC).
(b) An occurrence (e.g. earthquake, tornado, aircraft crash, fire,
explosion, or incidents in table 3-1) that causes significant structural
damage to DOE facilities, with confirmed or suspected personnel
injury or death.
(c) Any mass casualty incident, as determined and documented by the
site.
(d) A criticality event.
(e) An offsite hazardous material incident not associated with DOE
operations that is observed to have, or is predicted to have, an
impact onsite such that protective actions are required for DOE
workers.
(2) Environment. The following incidents or conditions represent, cause, or
have the potential to cause serious detrimental effects on the environment:
DOE O 151.1D Attachment 3
8-11-2016 Page 15
Any actual or potential release of hazardous material or regulated pollutant
to the environment that could result in significant offsite consequences,
such as major wildlife kills, wetland degradation, aquifer contamination, or
the need to secure downstream water supply intakes.
(3) Offsite DOE Transportation Activities. The following incidents or
conditions represent an actual or potential release of hazardous materials
from a DOE shipment: Any accident/incident involving an offsite DOE
shipment containing hazardous materials that causes the initial responders
to initiate protective actions at locations beyond the immediate/affected
area.
(4) Hazardous Biological Agent or Toxins. The following incidents or
conditions involving the release of a hazardous biological agent or toxin
[identified in 42 CFR Part 73, Select Agents and Toxins, 7 CFR Part 331,
Possession, Use and Transfer of Select Agents and Toxins and 9 CFR Part
121, Possession, Use and Transfer of Select Agents and Toxins] represent
major failure of safety systems, protocols, and/or practices with the
potential to have a serious impact on health and safety of workers,
collocated workers, emergency responders, members of the public, or the
environment: Any actual or potential release of a hazardous biological
agent or toxin outside of the secondary barriers of the biocontainment area.
(5) Safeguards and Security. Security incidents are also subject to reporting in
accordance with DOE O 470.4B, Administrative Change 1, Safeguards and
Security Program or other directives as applicable. Per this Order, foreign
involvement in security incidents must be reported to the
Counterintelligence Directorate within the Office of Intelligence and
Counterintelligence. The following incidents or conditions represent, cause,
or have the potential to cause degradation of security or safeguards
conditions with actual or potential direct harm to people or the
environment. Security and Safeguard Operational Emergencies include:
(a) Unplanned detonation of an explosive device or a credible threat of
detonation resulting from the location of a confirmed or suspected
explosive device.
(b) An actual terrorist attack, active threat (e.g., armed assault), cyber
security incident that impacts critical infrastructure, or sabotage
incident involving a DOE site/facility/activity.
(c) Kidnapping or taking hostage(s) involving a DOE
site/facility/activity.
c. Emergencies, once categorized, must not be downgraded to a lower significance
category unless the original categorization was incorrect. An event determined to
be an emergency will remain so until the emergency response is terminated. In
Attachment 3 DOE O 151.1D
Page 16 8-11-2016
general, the emergency classification (i.e., Alert, Site Area Emergency, or General
Emergency) should not be downgraded until termination of the event. However,
emergency classification must be reviewed periodically to ensure the classification
is commensurate with response activities.
9. PROTECTIVE ACTIONS. DOE sites/facilities/activities must identify protective actions
commensurate for the potential hazards of the site/facility/activity and maintain procedures
for prompt issuance of protective actions to workers. Protective actions must be
predetermined and serve to minimize emergency-related consequences and maximize life
safety and health. DOE sites/facilities/activities must accomplish the following.
a. Develop pre-determined protective actions for hazards/threats identified in the all
hazards planning basis.
b. Develop a process to issue protective actions.
c. Develop a procedure to account for employees.
d. Consider whether additional protective actions are needed for severe incidents,
such as self-help instructions when the site/facility/activity is isolated from outside
response assistance and evacuation of the site/facility/activity when conditions are
deteriorating.
10. EMERGENCY FACILITIES AND EQUIPMENT/SYSTEMS. DOE
sites/facilities/activities are responsible for the provision of adequate emergency facilities
and equipment/systems commensurate with the associated hazards/threats identified in the
all hazards planning basis. Equipment must be maintained and tested, as applicable, to
ensure equipment functions as designed for emergency response and implementation of
protective actions based upon the all hazards planning basis.
a. Personal Protective Equipment.
(1) DOE sites/facilities/activities must provide appropriate personal protective
equipment (PPE) to emergency responders commensurate to the hazards
present in the working environment.
(2) DOE sites/facilities/activities must identify in the emergency management
plan, or other documentation, caches of specialty equipment, (e.g., PPE,
stretchers, evacuation chairs, and self-rescuers for underground facilities)
that may be required if an emergency occurs.
b. Communications Equipment. DOE site/facility/activity must have an emergency
notification system capable of providing immediate notification and protective
actions to affected employees but no later than 10 minutes after the protective
actions have been identified in accordance with the emergency management plan
and related procedures. Communications equipment must be tested annually, or
DOE O 151.1D Attachment 3
8-11-2016 Page 17
more frequently as necessary for the notification system (e.g. post-maintenance
testing, communication equipment upgrades, etc.).
c. Emergency Operations System. DOE sites/facilities/activities must maintain
systems and/or facilities to support emergency response operations. These must
include communications capabilities and systems adequate to support ERO
activities and communications with Headquarters Watch Office.
11. NOTIFICATIONS AND COMMUNICATIONS. Initial notifications must be made
promptly, accurately, and effectively to all appropriate stakeholders. Follow-up
notifications must be made when conditions change and when the Operational Emergency
is terminated. DOE sites/facilities/activities must accomplish the following.
a. Notifications.
(1) See paragraph 9 and 10 of this Attachment for requirements regarding
notifications to workers.
(2) Provide prompt emergency notifications to emergency response personnel
and response organizations.
(3) DOE site/facility/activity will provide immediate notification and protective
actions to affected employees no later than 10 minutes after the protective
actions have been identified in accordance with the emergency management
plan and related procedures.
(4) Notify the Field Element or appropriate Federal Manager, Headquarters
Watch Office, and state, local, and Tribal organizations within 30 minutes
of declaration or termination of an Operational Emergency.
(5) If the Emergency Operations System is activated for an incident not
categorized as an Operational Emergency, the site/facility/activity must
notify the Field Element and Headquarters Watch Office within 30 minutes
of the Emergency Operations System becoming operational in accordance
with the emergency management plan.
(6) Emergency notification to the Headquarters Watch Office must consist of a
phone call providing as much information as is known at the time and be
provided electronically with receipt confirmation. If information is
unknown at the time of the report, specify so in reporting. The initial
notification must include the –
(a) description of the emergency;
(b) date and time emergency was discovered or terminated;
(c) damage and casualties;
Attachment 3 DOE O 151.1D
Page 18 8-11-2016
(d) protective actions implemented;
(e) potential and actual impacts;
(f) agencies involved;
(g) level of public/media attention; and
(h) contact information.
b. Communications.
(1) Provide for continuing effective communications among response
organizations throughout an emergency.
(2) Provide for communication methods among on-scene responders,
emergency managers, and response facilities.
(3) Provide updates to Headquarters based upon the emergency conditions
and/or as directed by Headquarters.
(4) Establish provisions to provide updates to workers during an emergency.
(5) Initiate communications checks on classified and unclassified
communications systems used for initial notification of the Headquarters
Watch Office annually or more frequently as necessary for the
communications system (e.g., post-maintenance testing, communication
system upgrades, etc.)
(6) Ensure communications among response facilities, field response elements,
and offsite command centers by providing a common operating picture of
the emergency response and shared situational awareness among all teams.
This must be accomplished by enabling access to unclassified emergency
response information, such as notification forms, emergency status updates,
plume projections, significant events data, and field monitoring data.
12. EMERGENCY PUBLIC INFORMATION. DOE sites/facilities/activities must provide
accurate, candid, and timely information to workers, the media, and the public during an
emergency. DOE sites/facilities/activities must accomplish the following.
a. Establish and maintain an emergency public information program consistent with
the all hazards planning basis.
b. Document the emergency public information program in an emergency public
information plan or in the emergency management plan. This plan must include–
(1) identification of personnel, resources, and facilities necessary to support
emergency public information activities to include identification of a
DOE O 151.1D Attachment 3
8-11-2016 Page 19
Public Information Officer(s) who will interact with the media during
emergencies;
(2) provisions for coordination of information to be released during an
emergency;
(3) identification of public information media to be used and monitored,
such as web sites, social media, news releases, and news briefings;
(4) identification of a location(s) for the necessary briefings and news
conferences regarding the emergency;
(5) identification of training and drills for personnel who will interact with
the media;
(6) identification of provisions for coordination of public information
activities with offsite response agencies, state, local and tribal
governments, and federal emergency response plans, as appropriate;
(7) for situations involving classified or controlled unclassified information,
provisions for information review by an appropriate official before
release to ensure that no classified or controlled unclassified information
is contained in the announcement;
(8) provisions for initial news releases or public statements to be approved
by the Field Element official responsible for emergency public
information review and dissemination; and
(9) provisions to coordinate with the Headquarters Emergency Operations
Center Public Affairs Watch Officer and/or Office of Public Affairs on
information released after the initial release. This includes information
released through news releases and social media. The Headquarters
Public Affairs Duty Officer or Office of Public Affairs may delegate this
to local level dependent on the incident.
13. TERMINATION AND RECOVERY. DOE sites/facilities/activities must accomplish
the following.
a. Termination.
(1) Establish a predetermined set of criteria for terminating an Operational
Emergency. Emergency termination occurs when emergency response
activities are terminated, the situation has been stabilized, potential
threats to workers, the public, the environment, and national security
have been characterized, conditions no longer meet established
emergency categorization criteria, and it appears unlikely that conditions
will deteriorate.
Attachment 3 DOE O 151.1D
Page 20 8-11-2016
(2) Coordinate the decision to terminate the emergency with the responding
organizations and the Field Element or appropriate Federal Manager, as
applicable.
(3) Notify the Headquarters Watch Office and other organizations previously
notified when the emergency is terminated.
b. Recovery. Prior to termination identify and document in a draft recovery plan
the organization (e.g., recovery organization) that will activate and address the
actions necessary to restore the site/facility/activity to normal operations.
(1) The recovery organization must include accident investigation, as
needed, to ensure accident investigation is conducted in accordance with
DOE O 225.1B, Accident Investigations.
(2) Recovery from a terminated Operational Emergency must include:
communication and coordination with State, Tribal, and local
government and other Federal agencies.
c. Post Incident Reporting.
(1) Conduct an After Action Review of the Emergency Operations System
when it is activated for an actual incident or condition to identify lessons
learned and/or corrective actions. If the Emergency Operations System
was activated for an Operational Emergency, document the performance
review in an After Action Report.
(2) For an Operational Emergency, submit the after action report to the Field
Element Manager or appropriate Federal Manager for further
dissemination to the Associate Administrator, Office of Emergency
Operations, and Program Secretarial Officer(s). This report may be done
in conjunction with the Final Occurrence Report in accordance with
DOE O 232.2, Administrative Change 1, Occurrence Reporting and
Processing of Operations Information.
14. READINESS ASSURANCE. DOE sites/facilities/activities must participate in a formal
Readiness Assurance Program that establishes a framework and associated mechanisms
for assuring that emergency plans and procedures and resources are adequate by
ensuring that they are sufficiently maintained, exercised, and evaluated, and that
appropriate and timely improvements are made when identified. The Readiness
Assurance Program serves to ensure the readiness and effectiveness of an emergency
management program on a programmatic and performance level while promoting a
culture of continuous improvement. The Readiness Assurance Program consists of
evaluations, improvements, and the Emergency Readiness Assurance Plan.
a. Evaluations consist of assessments, exercises, and performance indicators.
DOE O 151.1D Attachment 3
8-11-2016 Page 21
(1) Assessments. DOE sites/facilities/activities must conduct assessments to
ensure that emergency plans, procedures, emergency response activities,
and resources are adequate and sufficiently maintained.
(a) Conduct self-assessments annually. The self-assessment must
address all program elements; however, the scope of each program
element assessment does not have to include all aspects of the
associated programmatic or response tasks each year. This
determination must be based upon the complexity of the program
and ensure that all program elements are fully assessed and/or
validated through exercises over a five-year period.
(b) Support DOE during the conduct of an external assessment.
(2) Exercises. DOE sites/facilities/activities must conduct an annual site-level
exercise to test and validate emergency plans and procedures.
(a) The exercise program must be consistent with the Department of
Homeland Security Exercise and Evaluation Program.
(b) Rotate the scenario for the annual exercise among the hazards and
risks identified in the all hazards planning basis.
(c) Provide the annual exercise schedule to the Field Element Manager
or appropriate Federal Manager.
(d) Prepare an exercise plan.
(e) Submit the exercise plan for the annual evaluated site-level
exercise to the Field Element Manager or appropriate Federal
Manager for approval no less than 30 calendar days prior to the
exercise.
(f) After action reports must include the results of the evaluation to
include findings, issues, and improvement items, and be prepared
and submitted within 45 calendar days of the exercise. After action
reports for the annual exercise must be submitted to the Field
Element Manager or appropriate Federal Manager.
(3) Performance Indicators. DOE sites/facilities/activities must participate in a
program of performance indicators.
b. Improvements. DOE sites/facilities/activities must identify improvements that
consist of corrective actions and lessons learned.
Attachment 3 DOE O 151.1D
Page 22 8-11-2016
(1) Corrective Actions.
(a) Develop corrective actions for findings identified during
evaluations, assessments, drills, exercises, and actual emergencies.
(b) Use a formal tracking system to track completion of corrective
actions. This tracking system may be part of a site/facility/activity
action tracking system.
(c) Develop a corrective action plan for findings documenting
corrective actions, due dates, and assignees within 45 calendar
days of the assessment report or After Action Report.
(d) Submit corrective action plans for findings from Federally-directed
or external assessments for approval to the Field Element Manager
or appropriate Federal Manager.
(e) Submit corrective action plans, upon request, for findings from
contractor-initiated assessments to Field Element Manager or
appropriate Federal Manager.
(2) Lessons Learned.
(a) Use a system for incorporating and tracking lessons learned from
training, drills, actual responses, and the site/facility/activity-wide
lessons learned program.
(b) Review lessons learned from emergency management program
activities under DOE Order 210.2A, DOE Corporate Operating
Experience Program.
(c) Review lessons learned and best practices from the Office of
Enterprise Assessments annual lessons learned report, which
provides opportunities for improving DOE emergency
management programs.
c. Emergency Readiness Assurance Plan.
(1) DOE sites/facilities/activities must develop an Emergency Readiness
Assurance Plan (ERAP) using the format and content guidelines provided
by the Program Secretarial Officer that was developed in coordination
with the Associate Administrator, Office of Emergency Operations. The
ERAP must –
(a) highlight program status, including significant changes in the
emergency management program (e.g., all hazards planning basis,
organizations, and exemptions);
DOE O 151.1D Attachment 3
8-11-2016 Page 23 (and Page 24)
(b) include a summary of the THIRA;
(c) document evaluation results and the status (e.g., open/unresolved
or closed) of associated corrective actions;
(d) identify what the goals were for the fiscal year that ended and the
degree to which those goals were accomplished;
(e) identify the goals for the next fiscal year; and
(f) be submitted to the Field Element Manager or appropriate Federal
Manager for approval.
(2) The Field Element Manager or appropriate Federal Manager must prepare
and submit a consolidated ERAP covering the sites/facilities/activities
under its supervision to the Program Secretarial Officer and Associate
Administrator, Office of Emergency Operations by November 30 each
year. In order to meet this date, DOE sites/facilities/activities must submit
for approval the ERAP to the Field Element Manager or appropriate
Federal Manager by October 15 of each year unless another date is
established between the Field Element Manager/appropriate Federal
Manager and the site/facility/activity.
DOE O 151.1D Attachment 4
8-11-2016 Page 1
EMERGENCY MANAGEMENT HAZARDOUS MATERIALS PROGRAM
This Attachment provides information and/or requirements associated with DOE O 151.1D as
well as information and/or requirements applicable to contracts in which the
associated Contractor Requirements Document (Attachment 1 to DOE O 151.1D) is inserted.
In addition to the Emergency Management Core Program requirements (Attachment 3), DOE
sites, facilities, and activities must establish and maintain an Emergency Management Hazardous
Materials Program if the site, facility, or activity contains hazardous materials that were not
screened out by the hazardous material screening process in Attachment 3.
1. PROGRAM ADMINISTRATION. See Attachment 3.
2. ALL-HAZARDS PLANNING BASIS/TECHNICAL PLANNING BASIS. An
Emergency Planning Hazards Assessment (EPHA) must be prepared and used to define
the provisions of the Emergency Management Hazardous Materials Program, ensuring
that the program is commensurate with the hazards identified. The EPHA provides the
basis for establishing a graded approach that will meet the program requirements outlined
in this Attachment. DOE sites/facilities/activities with federally regulated biological
agents and toxins require and EPHA, however, quantitative analysis is not required. The
EPHA must address the following items.
a. Identify hazards and the potential consequences from unplanned releases of (or
loss of control over) hazardous materials identified in the Hazards Surveys, using
accepted industry assessment techniques.
b. Include identification of receptor locations of interest for each facility containing
significant quantities of hazardous materials including:
(1) 30 meters from the release location;
(2) 100 meters from the release location;
(3) site boundary;
(4) emergency response facilities;
(5) nearest assembly areas as identified in the Emergency Plan; and
(6) nearest offsite at risk population such as emergency buildings, schools,
and hospitals.
c. Some facilities, such as underground facilities, require additional consideration of
how airborne contaminants may be released, since an atmospheric dispersion
model would not provide a valid result.
Attachment 4 DOE O 151.1D
Page 2 8-11-2016
d. Identify analyzed scenarios using short descriptive names with:
(1) tabulated consequences for each scenario at identified receptor locations
above,
(2) consequences versus distance under conservative and average dispersion
conditions. Conservative is defined as a DOE site’s 95% worst case or F
stability and a wind speed of 1.5 m/s. Average is defined as a DOE site
specific average or D stability and a wind speed of 3 m/s, and
(3) distances at which the PAC and thresholds of early lethality would be
exceeded at receptors identified above. The PAC for releases of hazardous
materials are listed below.
(a) For radioactive material - the Protective Action Guides (PAGs)
promulgated by the Environmental Protection Agency (EPA) must
be used.
(b) For chemicals, the protective action criteria, listed in order of
preference, must be used: Acute Exposure Guideline Levels
(AEGLs) promulgated by the EPA; Emergency Response Planning
Guidelines (ERPGs) published by the American Industrial Hygiene
Association; and Temporary Emergency Exposure Limits (TEELs)
developed by DOE. For these criteria, the exposure level to be
used represents PAC-2 level, i.e. no irreversible health effects. A
DOE specific PAC data set (including AEGLs, ERPGs, and
TEELs), may be referenced at https://sp.eota.energy.gov/pac/.
(c) 3. For hazardous biological agents and toxins identified in
Attachment 3, protective action criteria are considered exceeded
and immediate protective actions are required for any actual or
potential release of agents or toxins outside of secondary
containment barriers. Long-term protective action criteria are
specified by State or local public health officials.
e. Depending upon the dispersion model used and other factors, the accuracy of
most available models may be inaccurate beyond 25 miles. If results go beyond
the 25 miles, report the distance as 25 miles; if applicable, farther distances may
be reported for information.
f. Analyze scenarios where the same severe event triggers hazardous materials
releases from multiple facilities and contain information about the impact of
simultaneous or sequential hazardous materials releases from identified receptors
above. This can be documented in the EPHA or a site level supplemental planning
document. If the EPHA indicates the potential for an Alert, Site Area Emergency,
or General Emergency, use the results of the analysis to determine the necessary
personnel, resources, and equipment for the Emergency Management Hazardous
DOE O 151.1D Attachment 4
8-11-2016 Page 3
Materials Program (taking into account approved baseline needs determined
through implementation of DOE O 420.1C, Administrative Change 1, Facility
Safety).
g. If the quantitative analysis indicates that all incidents evaluated, based on the
results of screening performed in Attachment 3, would be classified as less than
an Alert, an EPHA is not required to be maintained. The results of the hazardous
material screening process and the quantitative analysis may be incorporated
directly into the All-Hazards Survey, or may be incorporated by reference in the
All-Hazards Survey. Analysis below Threshold Quantity (TQ) levels for
chemicals or below TQ for Hazard Category 3 for radiological materials is not
required during EPHA and Emergency Action Level (EAL) development.
h. Include a determination of the size of the Emergency Planning Zone (EPZ).
i. Prepare a consolidated/integrated EPZ for the site/facility/activity and submit for
approval to the Field Element Manager or appropriate Federal Manager.
j. Document and discuss assumptions, methodology, models, and evaluation
techniques used in the EPHA. The EPHA must document functioning and non-
functioning control measures and engineered safety systems (e.g. containment
systems, fire suppression systems, filters, administrative controls, safeguards and
security systems).
k. Establish and maintain an accurate and timely method for tracking changes in
operations, processes, or accident analyses that involve hazardous materials (e.g.,
introduction of new materials, new uses, significant changes in inventories,
modification of material environments). The method must allow sufficient time
for emergency management personnel to review the EPHA and modify plans and
procedures, as necessary.
l. integrate the analysis of severe events performed as part of the documented safety
analysis into emergency planning. For Defense Nuclear Facilities, include
potential events, ranging from low-consequence, high-probability events to high-
consequence, low-probability events, to ensure a comprehensive picture of the
types of events and the range of associated consequences that could occur at a
facility, is captured.
m. integrate severe event guidance consistent with DOE Guide 421.1-2,
Implementation Guide for Use in Developing Documented Safety Analysis to
meet Subpart B of 10 CFR 830, DOE-STD-3009-2014, Preparation of Nonreactor
Nuclear Facility Documented Safety Analysis, and DOE-STD-1189-2008,
Integration of Safety into the Design Process, or their updates.
n. Submit the EPHA for approval to the Field Element Manager or appropriate
Federal Manager.
Attachment 4 DOE O 151.1D
Page 4 8-11-2016
o. Review no less than every three years, and update if appropriate, or prior to
significant changes to the site/facility/activity or hazardous material inventories.
For example, significant changes are those changes which would result in a
positive Unreviewed Safety Question for nuclear facilities, as defined in 10 CFR
Part 830, Nuclear Safety Management, or in a positive Unreviewed Safety Issue
for accelerator facilities, as defined in DOE O 420.2C, Safety of Accelerator
Facilities.
p. If the triennial review of the EPHA determines that there are no updates required,
a letter to the Field Element Manager or appropriate Federal Manager must be
submitted to document the review and provide notification that an update is
unnecessary.
q. Changes that result in a reduction of hazards with no adverse effect on safety or
emergency preparedness and response may be included in the next scheduled
review and update.
r. The Office of Secure Transportation (OST) must develop an EPHA for its
shipments to provide the all-hazards planning basis for the OST Emergency
Program. See Attachment 5. Host sites must incorporate the OST EPHA into the
site-level emergency management program.
s. Develop an EPHA for shipments that do not satisfy governing Department of
Transportation (DOT) regulations and specifications for commercial hazardous
materials transport; however, if a shipment satisfies DOT regulations and
specifications, then an EPHA is not required.
t. Develop site/facility/activity-specific EALs for the spectrum of potential
Operational Emergencies identified by the EPHA and include protective actions
corresponding to each EAL.
u. Adjust the emergency management program to be commensurate with hazards
that remain after a decontamination and decommission action is completed at
each DOE closure site/facility.
3. EMERGENCY RESPONSE ORGANIZATION. See Attachment 3.
4. EMERGENCY OPERATIONS SYSTEM. See Attachment 3.
5. TRAINING AND DRILLS. In addition to the training and drill requirements contained in
Attachment 3, DOE sites/facilities/activities with an Emergency Management Hazardous
Materials Program must also maintain a training and drill program that includes
additional capability based upon the results of the EPHAs. These DOE
sites/facilities/activities must accomplish the following.
a. Emergency Response Organization. The training and drills program must –
(1) consist of self-study, classroom training, or drills;
DOE O 151.1D Attachment 4
8-11-2016 Page 5
(2) include training on EPHAs and EALs to appropriate ERO members; and
(3) consist of emergency categorization and classification training to those
personnel who perform this function.
b. Develop and conduct drills determined to be needed to supplement exercises for
ERO activities involving hazardous materials releases based upon the EPHAs.
c. First Response Agencies. The training and drills programs must make training
available on unique hazards, as appropriate, to emergency responders, both
primary and mutual aid. This may include equipment, hazardous materials
identified in the EPHA, or facility configuration.
d. Each Defense Nuclear Facility must conduct drills, using a graded approach,
involving the Operations staff, Emergency Management staff, onsite Incident
Command staff, and EOC staff. In developing the Drills and Training program
each Defense Nuclear Facility must consider:
(1) elements of the EOC staff for Operational Emergencies;
(2) drill scenarios that are representative of the hazards/threats identified in
the all-hazards planning basis;
(3) annual drills integrating the ERO with conduct of operations drills as
initiating events;
(4) evaluations of drill design and content, to include participants, for
continuous improvement regardless of the scope or mechanism; and
(5) rotation of shifts involved in the drill, and include unannounced drills, as
well as drills during low staffing levels.
6. EMERGENCY MEDICAL SUPPORT. See Attachment 3.
7. OFFSITE RESPONSE INTERFACES. In addition to the offsite interface requirements
contained in Attachment 3, DOE sites/facilities/activities with an Emergency
Management Hazardous Materials Program must also coordinate with local, state, tribal,
and federal organizations.
a. Address protective actions recommended offsite based upon the results of
EPHAs.
b. Determine a notification process to use during emergencies when protective
actions may be recommended offsite.
c. Provide information from EPHA analyses to appropriate state and county
agencies on bounding event scenario distance at which PAC would be exceeded
Attachment 4 DOE O 151.1D
Page 6 8-11-2016
and plume arrival times at specific offsite receptors, so that offsite organizations
can make decisions regarding the appropriate level of preparedness and response.
d. For Emergency Management Hazardous Materials Program facilities with
General Emergencies involving radiological material releases, ensure adequate
planning for offsite radiological monitoring support to local and state
governments.
8. EMERGENCY CLASSIFICATION. In addition to the emergency categorization
requirements contained in Attachment 3, DOE sites/facilities/activities with an
Emergency Management Hazardous Material Program must also have provisions to
classify incidents involving the actual or potential airborne release of (or loss of control
over) hazardous materials from an onsite facility/activity as an Alert, Site Area
Emergency, or General Emergency based on health effects parameters measured or
estimated at 30 meters, 100 meters, and the site boundary and compared with the
appropriate protective action criterion. DOE sites/facilities/activities with a Hazardous
Material Program must accomplish the following.
a. Establish procedures to classify Operational Emergencies (as an Alert, Site Area
Emergency, and General Emergency) based upon the appropriate PAC listed
below.
(1) For radioactive material, the Protective Action Guides (PAGs)
promulgated by the Environmental Protection Agency (EPA) must be
used.
(2) For chemicals, the PAC, listed in order of preference, must be used: Acute
Exposure Guideline Levels (AEGLs) (60-minute values/level 2)
promulgated by the EPA; Emergency Response Planning Guidelines
(ERPGs) (level 2 values) published by the American Industrial Hygiene
Association; and Temporary Emergency Exposure Limits (TEELs) (level
2 values) developed by DOE. A DOE specific PAC data set (including
AEGLs, ERPGs, and TEELs), may be reference at
https://sp.eota.energy.gov/pac/.
(3) For hazardous biological materials and toxins identified in Attachment 3,
PAC are considered exceeded and immediate protective actions are
required for any actual or potential release of agents or toxins outside of
secondary containment barriers. Long-term PAC are specified by State or
local public health officials.
b. Classify as either an Alert, Site Area Emergency, or General Emergency, in order
of increasing severity, when incidents occur that represent a specific threat to
workers and the public due to the release or potential release of significant
quantities of hazardous materials. Classification aids in the rapid communication
of critical information and the initiation of appropriate time-urgent emergency
response actions. The classification levels are:
DOE O 151.1D Attachment 4
8-11-2016 Page 7
(1) Alert. An Alert must be declared when incidents are predicted, are in
progress, or have occurred that result in an actual or credible threat of
substantial degradation in the level of control over hazardous materials
under one or more of the following situations.
(a) The radiation dose from any release to the environment of
radioactive material or a concentration in air of hazardous
chemical material is expected to exceed the applicable protective
action criterion at or beyond 30 meters but not beyond 100 meters
from the point of release or beyond the site boundary.
(b) An actual or potential substantial degradation in the level of safety
or security of a nuclear weapon, component, or test device at a
fixed site/facility that would not pose an immediate threat to
workers or the public.
(2) Site Area Emergency. A Site Area Emergency must be declared when
incidents are predicted, in progress, or have occurred that result in an
actual or credible threat of substantial degradation in the level of control
over hazardous materials under one or more of the following situations.
(a) The radiation dose from any release of radioactive material or
concentration in air from any release of other hazardous material is
expected to exceed the applicable protective action criterion at or
beyond 100 meters from the point of release but not at or beyond
the site boundary.
(b) An actual or potential threat to the integrity of a nuclear weapon,
component, or test device that may adversely impact the health and
safety of workers in the immediate area, but not the public.
(3) General Emergency. A General Emergency must be declared when
incidents are predicted, in progress, or have occurred that result in an
actual or credible threat of substantial degradation in the level of control
over hazardous materials under one or more of the following situations.
(a) The radiation dose from any release of radioactive material or a
concentration in air from any release of other hazardous chemical
is expected to exceed the applicable protective action criterion at
or beyond the site boundary.
(b) Actual or likely catastrophic failures in safety or security systems
threatening the integrity of a nuclear weapon, component, or test
device that may adversely impact the health and safety of workers
and the public.
Attachment 4 DOE O 151.1D
Page 8 8-11-2016
c. Respond appropriately to each emergency classification level. Actions required
for response to an Operational Emergency must be implemented. See Attachment
3, Section 4.
(1) Alert. Declaration of an Alert does not necessarily require the activation of
response centers.
(2) Site Area Emergency. Declaration of a Site Area Emergency requires the
same response as for an Alert plus notification and assembly of emergency
response personnel and equipment to activate response centers and to
establish communications, consultation, and liaison with offsite
authorities.
(3) General Emergency. Declaration of General Emergency requires the same
response as for a Site Area Emergency, plus the notification, mobilization,
and dispatch of all appropriate emergency response personnel and
equipment, including appropriate DOE emergency response assets, and
liaison with offsite authorities for the recommendation of predetermined
public protective actions.
9. PROTECTIVE ACTIONS. In addition to the protective action requirements contained in
Attachment 3, DOE sites/facilities/activities with an Emergency Management Hazardous
Material Program must also accomplish the following.
a. Identify predetermined onsite protective actions and offsite protective action
recommendations consistent with the hazard (internal vs. external exposure) and
duration of the release (short vs. long) based upon the results of EPHAs.
b. Identify and evaluate incidents in which combinations of protective actions for
varying facilities/activities may apply.
c. Identify authorities for the lifting or adjustment of protective actions, once
protective actions have been taken.
d. Establish methods for controlling, monitoring, and maintaining records of
personnel exposures to hazardous materials.
e. Establish methods for controlling access to contaminated areas and for
decontaminating personnel or equipment exiting the area.
f. Identify actions that may be taken to increase the effectiveness of protective
actions, such as shutdown of heating, ventilation, and air conditioning during
sheltering-in-place.
g. An Incident Commander qualified at the 29 CFR 1910.120(q)(6)(v) level may use
standard industry practices (e.g., DOT/ERG, MSDSs, etc.) in accordance with
OSHA 1910.120 for initial immediate protective actions. For EPHA facilities,
verification that the initial immediate protective actions are consistent with the
DOE O 151.1D Attachment 4
8-11-2016 Page 9
technical planning basis (i.e., EPHA/EALs) for the facility is required within 15
minutes of protective action issuance and implementation.
10. CONSEQUENCE ASSESSMENT. DOE sites/facilities/activities with an Emergency
Management Hazardous Material Program must compute and correctly assess in a timely
manner throughout the emergency the estimates of onsite and offsite consequences of
actual or potential releases of hazardous materials that consider site specific
characteristics (i.e., topography, meteorology). These DOE sites/facilities/activities must
accomplish the following.
a. Establish provisions to conduct consequence assessment that is –
(1) integrated with emergency classification and protective action
decision-making;
(2) incorporated with facility and field indications and measurements, as
required per the Emergency Management Plan; and
(3) coordinated with offsite agencies.
b. Establish provisions to conduct a timely initial assessment with the worst-case
source term from the EAL using current meteorological conditions or if
information is available, the actual source term based on known incident
conditions from observations and indicators using current meteorological
conditions for onsite and offsite consequences.
c. Maintain the capability to use the National Atmospheric Release Advisory Center
as part of near real-time consequence assessment activities for the mode (primary,
backup, corroborating) selected by the site/facility/activity.
d. Ensure that facility/site meteorological data and information on source terms for
actual or potential release of hazardous materials to the atmosphere are available
or can be made available to NARAC in a timely manner to facilitate near
real-time computations.
e. Maintain consequence assessment and atmospheric dispersion modeling resources
with the capability to –
(1) conduct timely initial assessment by producing a plume projection product
for the worst-case and actual source term described in paragraph 10b
above;
(2) indicate the distance to which PAC is exceeded to aid in protective action
decision-making for workers and first responders and to establish the basis
for initial field monitoring activities;
Attachment 4 DOE O 151.1D
Page 10 8-11-2016
(3) conduct continuous ongoing assessment for the duration of the emergency
as additional information (e.g. field data, source term, etc.) becomes
available; and
(4) maintain field monitoring capabilities to perform field monitoring
activities to confirm the plume boundaries as required per the Emergency
Management Plan.
11. EMERGENCY FACILITIES AND EQUIPMENT/SYSTEMS. In addition to the
emergency facilities and equipment requirements contained in Attachment 3, DOE
sites/facilities/activities with an Emergency Management Hazardous Materials Program
must also establish and maintain the following facilities and equipment.
a. Emergency Operations Center. Designate and maintain a facility for use as an
Emergency Operations Center. The EOC must;
(1) be accessible on a twenty-four hour basis to authorized onsite and offsite
ERO members;
(2) be equipped with systems and equipment to support EOC activities, e.g.,
information management, mapping, and secure and non-secure
communications;
(3) be equipped with an information management system that provides a
single access point for collection and dissemination of emergency event
information and provides status reports to the Headquarters Emergency
Operations Center;
(4) certify HEPA filters at an approved test facility, if occupants rely on
HEPA filters for protection from airborne contaminates; and
(5) ensure that the system removes the types of plausible contaminates, if
occupants rely on a filtration system for habitability.
b. Alternate Emergency Operations Center (AEOC). Maintain an AEOC capability
(e.g., physical, virtual, or mobile) that can perform the key functions of the
primary EOC if the primary EOC is not available. Any physical AEOC must be
located so both it and the primary EOC are not impacted by the same incident as
determined by the results of the EPHAs. AEOC must be located outside the EPZ
or located so both it and the primary are not impacted by the same incident (i.e.,
upwind from the prevailing wind direction).
c. New Emergency Operations Center. Incorporate the following criteria into the
design, construction, and maintenance of new EOCs at DOE sites with Defense
Nuclear Facilities.
(1) If the EOC is located within the EPZ, it must be able to remain habitable
during radiological and hazardous materials releases.
DOE O 151.1D Attachment 4
8-11-2016 Page 11
(2) In order to withstand natural phenomena incidents, the EOC must be
designated as an Essential Facility in accordance with the International
Building Code or state/regional/local equivalent building code (if
approved by the Field Element Manager or appropriate Federal Manager
per DOE Order 420.1C, Administrative Change 1, Facility Safety) and
meet the design requirements of the applicable building code.
(3) The EOC must be capable of sustaining emergency operations for a
minimum of 72 hours during severe events when site or commercial
infrastructure may be disrupted.
(4) Any new EOC design and construction project that has received Critical
Decision 2 (CD-2) (Performance Baseline) approval per DOE O 413.3B
Administrative Change 1, Program and Project Management for the
Acquisition of Capital Assets, as of the date of issuance of this Order, is
exempt from the requirements of paragraph 11.c.
d. Joint Information Center.
(1) Have provisions in place to establish a Joint Information Center (JIC) to
serve as a working location, where multiple jurisdictions gather, process
and disseminate public information during an emergency.
(2) Maintain equipment and systems to support JIC activities to include public
inquiry, media inquiry, media monitoring, media support services, and
management and administrative activities.
(3) Identify a location for the JIC outside the EPZ.
e. Communications Equipment.
(1) Maintain EOC primary and backup communications capabilities adequate
to support incidents identified in the EPHAs.
(2) Maintain equipment capable of transmitting information in a secured
fashion if classified or controlled unclassified information is generated,
handled, or stored by the site/facility/activity.
f. Meteorological Monitoring Equipment.
(1) Maintain a meteorological capability to provide real-time onsite/local
meteorological data and maintain access to meteorological expertise for
site consequence assessments.
(2) The onsite data collection, processing, and availability must meet current
guidance and standards and must be appropriate for the level of incident
possible per current guidance and standards (DOE O 458.1,
Administrative Change 3, Radiation Protection of the Public and the
Attachment 4 DOE O 151.1D
Page 12 8-11-2016
Environment and DOE-HDBK-1216-2015, Environmental Radiological
Effluent Monitoring and Environmental Surveillance).
(3) Maintain or access a meteorological modeling capability or access to
reliable real-time offsite meteorological data to conduct proper offsite
consequence assessment activities if the site/facility/activity has EPHA
results that indicate the potential for a General Emergency.
g. Defense Nuclear Facilities must identify onsite emergency response facilities (i.e.,
primary EOCs, control rooms, operation centers, medical facilities, fire
departments). For these facilities, the DOE facility/site must–
(1) develop compensatory measures for onsite emergency response facilities
that are not survivable and habitable, and
(2) maintain and test safety functions and features to ensure they function as
designed.
h. Defense Nuclear Facilities must –
(1) develop safe shutdown or walkaway strategies for equipment and facilities
during emergencies, and
(2) ensure a transition of responsibilities and required actions between normal
work activities, incident activities, and recovery operations.
12. NOTIFICATIONS AND COMMUNICATIONS. Notify local, state, Tribal, and federal
authorities of classified Operational Emergencies within 15 minutes of categorization.
13. EMERGENCY PUBLIC INFORMATION. In addition to the emergency public
information requirements contained in Attachment 3, DOE sites/facilities/activities with
an Emergency Management Hazardous Materials Program must also maintain staff and
expertise to perform emergency public information activities that include –
a. public and media inquiry activities;
b. availability of personnel with technical expertise related to the emergency; and
c. coordination and direction by the Field Element Manager or appropriate Federal
Manager public affairs manager or designee.
14. TERMINATION AND RECOVERY.
a. Predetermined criteria for termination of emergencies must be established.
b. The means must exist for estimating exposure to hazardous materials and for
protecting workers and the general public from exposure during reentry and
recovery activities.
DOE O 151.1D Attachment 4
8-11-2016 Page 13
c. Recovery procedures must include: dissemination of information to Federal,
State, Tribal, and local organizations regarding the emergency and possible
relaxation of public protective actions; planning for decontamination actions;
establishment of a recovery organization; development of reporting requirements;
and establishment of criteria for resumption of normal operations.
d. The decision to terminate an Operational Emergency classified as an Alert, Site
Area Emergency, or General Emergency must be based on the perceived need for
the ERO to remain fully active to monitor and manage the situation. The decision
to terminate an Operational Emergency not requiring classification must be a
formal announcement or formal acknowledgement that the situation is stabilized
and that the response activity is ending or has been substantially scaled back.
15. READINESS ASSURANCE. In addition to the readiness assurance requirements
contained in Attachment 3, DOE sites/facilities/activities with an Emergency
Management Hazardous Material Program must also establish and maintain a site-level
exercise program that validates its emergency response capability to the hazards
identified in EPHAs. These DOE sites/facilities/activities must accomplish the following.
a. Develop a formal exercise program that includes –
(1) a matrix that identifies planned exercises over the next five years and
elements tested;
(2) rotation among scenarios identified in the Technical Planning Basis;
(3) exercise scenarios involving radiological hazardous materials, if
applicable;
(4) a method for determining the appropriate number of exercises, and
rotation of exercise scenarios among hazardous material facilities over a
five year period, to ensure demonstration of responder proficiency;
(5) invitation of offsite responding agencies and national assets, (e.g., Centers
for Disease Control, Department of Agriculture, etc.) every three years;
(6) severe event scenarios every five years;
(7) test of design control and/or mitigation features in multiple facilities;
(8) demonstration of ERO capability; and
(9) integration with local, State and Federal agencies.
b. Develop challenging exercises based on scenarios identified in the Technical
Planning Basis that –
(1) involve high-consequence scenarios;
Attachment 4 DOE O 151.1D
Page 14 8-11-2016
(2) involve multiple response elements; and
(3) result in offsite effects.
c. In order to test and demonstrate the site/facility/activity integrated emergency
response capability, conduct the annual site-level exercise as a full-scale exercise
involving site-level emergency response organization elements and resources.
Invite some offsite response organizations to participate to participate in a
full-scale or full participation exercise every 3 years. This exercise must –
(1) use a scenario from the spectrum of potential Operational Emergencies
identified in EPHAs (rotated among facilities and type of incident and/or
initiator), and
(2) include demonstration of protective actions.
d. Conduct a site-level exercise for a severe incident as postulated by the all-hazards
planning basis no less than once every 5 years. This exercise must involve the –
(1) release of hazardous materials at more than one facility/activity, and
(2) disruption to site infrastructure, such as power, telecommunications, or
roadways, or the significant delay of mutual aid.
e. EPHA facilities with facility-level EROs must evaluate facility-level emergency
response capability and proficiency annually by initiating response to simulated,
realistic emergency situations/conditions in a manner that, as nearly as possible,
replicates an integrated emergency response to an actual event.
f. DOE OST Host Sites must conduct an exercise no less than once every 5 years
that assesses and validates emergency response training related to the Host Site’s
ability to respond effectively to an OST emergency at the Host Site.
g. DOE sites that do not have any Defense Nuclear Facilities may request
participation of the Department’s Radiological Emergency Response Assets.
Requests for their participation must be made to the Director, Office of Nuclear
Incident Response, no less than 6 months prior to the exercise.
h. DOE sites with a Defense Nuclear Facility or Facilities must conduct an exercise
annually involving the Operations staff, Emergency Management staff, and
Incident Command staff that includes –
(1) elements of the EOC staff for Operational Emergencies;
(2) regardless of the scope or mechanism, evaluate Operations staff,
Emergency Management staff, Incident Command staff, and EOC staff for
continuous improvement.
DOE O 151.1D Attachment 4
8-11-2016 Page 15 (and Page 16)
i. DOE sites with a Defense Nuclear Facility or Facilities must conduct an exercise
involving one or more of the Department’s Radiological Emergency Response
Assets no less than once every 3 years. Requests for participation of the
Department’s Radiological Emergency Response Assets must be made to the
Director, Office of Nuclear Incident Response, no less than 6 months prior to the
exercise.
j. Defense Nuclear Facilities must perform the following.
(1) Conduct causal analysis to determine corrective actions for findings
identified as a result of noncompliance for life safety.
(2) Develop formal corrective action plans for identified findings. The
corrective action plan must be approved by the Field Element Manager.
The Field Element Manager must ensure effective corrective actions are
tracked, identified, and implemented.
(3) Evaluate the effectiveness of corrective actions through verification and
validations conducted by an independent reviewer.
(4) Identify compensatory measures for findings until causal analysis is
performed and corrective actions are identified and implemented.
DOE O 151.1D Attachment 5
8-11-2016 Page 1
SECURE TRANSPORTATION
This Attachment provides information and/or requirements associated with DOE O 151.1D as
well as information and/or requirements applicable to contracts in which the
associated Contractor Requirements Document (Attachment 1 to DOE O 151.1D) is inserted.
This Attachment provides information and requirements associated with DOE O 151.1D
applicable to the NNSA, Secure Transportation Operations.
The Office of Secure Transportation (OST) is responsible for providing safe and secure
transportation of nuclear weapons, nuclear weapon components, and special nuclear materials
(SNMs) in support of the national security of the United States of America. In addition to the
applicable Emergency Management Core Program requirements contained in Attachment 3 and
the applicable Emergency Management Hazardous Materials Program requirements contained in
Attachment 4, OST must establish and maintain an emergency management program consistent
with the requirements of this Attachment. The requirements of this Attachment apply to all
elements of secure transportation and will take precedence in cases of conflict with other
provisions of this Order.
1. OST ROLE DURING AN EMERGENCY. OST emergencies can occur on a DOE site,
U.S. Department of Defense (DoD) installation, or at an offsite civilian location during
transport. The OST response requirements for each location include:
a. DOE Host Site/Facility. If an emergency occurs at a DOE host site or facility,
officials at that site have the responsibility for managing the emergency. OST
must aid and assist the host site in accordance with Concept of Operations
between NNSA Host Sites and the Office of Secure Transportation. OST must also
accomplish the following.
(1) Provide host-site responders with all necessary documentation about the
specific hazardous materials being transported.
(2) Integrate, coordinate, and communicate through the host site’s Incident
Command System (ICS) and Emergency Response Organization (ERO),
and subsequent Unified Command as conditions allow.
(3) Maintain security and control of the cargo and immediate area surrounding
the OST convoy. Admittance into the OST-controlled area must be
approved by and is at the discretion of the OST Convoy Commander in
Charge.
(4) Declare an Operational Emergency and, in turn, the OST Emergency
Response Organization Cadre (EROC) will respond.
b. Department of Defense Installation. If an emergency occurs on a DoD
installation, officials at that site have the responsibility of managing the response
in accordance with DoD regulations. The DoD installation will provide the
Attachment 5 DOE O 151.1D
Page 2 8-11-2016
Incident Commander. To aid in the response, OST must also accomplish the
following.
(1) Provide DoD responders with all necessary documentation about the
specific hazardous materials being transported.
(2) Declare an Operational Emergency, and, in turn, the OST EROC will be
recalled.
(3) Maintain security and control of the cargo and immediate area surrounding
the OST convoy. Admittance into the OST-controlled area must be
approved by and is at the discretion of the OST Convoy Commander in
Charge.
(4) Participate in security activities as they pertain to OST equipment and
transportation of hazardous materials.
(5) Assist DoD response elements as requested.
c. Civilian Location. If an emergency occurs at a civilian location, OST must
accomplish the following:
(1) Retain custody of the cargo.
(2) Provide security for the shipment.
(3) Assume responsibilities as the initial Incident Commander and participate
in the Unified Command with responding agencies.
(4) Declare an Operational Emergency, and, in turn, the OST EROC will be
recalled.
2. SECURE TRANSPORTATION EMERGENCY MANAGEMENT CORE PROGRAM.
a. Program Administration and Management. OST must provide oversight of the
following OST facilities.
(1) Agent Operations Eastern Command located adjacent to the Y-12 National
Security Complex in Oak Ridge, Tennessee.
(2) Agent Operations Central Command located on the NNSA Pantex Plant in
Amarillo, Texas.
(3) OST Training Command located on Fort Chaffee Maneuver Training
Center in Barling, Arkansas.
(4) Agent Operations Western Command located on Kirtland Air Force Base,
Albuquerque, New Mexico.
DOE O 151.1D Attachment 5
8-11-2016 Page 3
b. Emergency Medical Support. Emergency medical response for OST personnel
must be addressed by the host site and covered by its documented arrangements
with medical facilities to accept and treat contaminated, injured personnel.
c. Emergency Public Information. Procedures must be developed to ensure
coordination of emergency public information activities between the host-site and
the OST Headquarters General Counsel.
d. Emergency Termination and Recovery. OST must develop procedures in
coordination with host sites that address emergency termination and identification
and documentation of recovery actions prior to OST personnel returning to their
workplace.
3. GROUND TRANSPORTATION HAZARDOUS MATERIALS PROGRAM.
a. Program Administration and Management. OST must accomplish the following:
(1) Review no less than annually emergency response procedures for each
DOE site/facility and each DoD facility to or from which OST transports
cargo.
(2) Develop and maintain procedures to establish a National Security Area
(NSA) if applicable during an Operational Emergency.
(3) Develop and maintain procedures that ensure reports prepared by the OST
EOC are reviewed by a derivative classifier and the Emergency Manager
for classified information and Controlled Unclassified Information prior to
release.
b. Emergency Categorization. The following incidents or conditions represent an
actual or potential release of hazardous materials from an OST shipment, or a
major security incident without a hazardous materials release, and must be
classified as an Operational Emergency. OST must not further classify an
Operational Emergency.
(1) A terrorist attack or other criminal act involving an OST transportation
mission that requires the deployment of OST security assets at the
emergency scene.
(2) Any incident involving an OST transportation shipment containing
hazardous materials that causes the initial responders to initiate protective
actions at locations beyond the immediate area.
(3) Failures in safety or security systems that threaten the integrity of a
nuclear weapon, component, or test device.
Attachment 5 DOE O 151.1D
Page 4 8-11-2016
(4) A transportation accident resulting in damage, or potential damage, to a
nuclear explosive, nuclear explosive-like assembly, or Category I/II
quantity of SNM.
c. Consequence Assessment and Protective Actions. Consequence assessment
activities must be integrated with protective action decision-making and
coordinated with on-scene agencies.
d. Emergency Public Information. A procedure must be established and maintained
to provide timely and accurate emergency information to NNSA Headquarters
Public Affairs Office for its coordination among DOE, state, local, and other
Federal agencies prior to release.
e. Termination and Recovery. Vehicle recovery actions for OST equipment must
only occur after a predetermined set of criteria has been met and termination has
been coordinated between Unified Command at the scene (including the Senior
Energy Official), OST Headquarters, DOE Headquarters, and other participating
Federal agencies.
f. ERO Training and Drills. OST must accomplish the following.
(1) Provide ICS training to Federal Agents to ensure their ability to integrate
into a state and local Unified Command organization in response to an
OST transportation emergency; and
(2) Conduct a minimum of one drill per quarter.
g. Exercises. To validate the OST emergency management program, OST must
accomplish the following.
(1) Coordinate with the Office of Program Integration, Office of Training and
Resources, Office of Mission Operations, and Office of Technical
Services.
(2) Develop and implement an exercise program.
(3) Conduct no less than one exercise annually.
(4) Develop a five-year schedule that ensures at least one ERO exercise is
conducted annually with a DOE site/facility, DoD installation, or civilian
response agency.
h. Notifications and Communications.
(1) Notifications. In addition to the Emergency Management Core Program
requirements contained Attachment 3, OST Operational Emergency
notification to the Headquarters Watch Office must also include –
DOE O 151.1D Attachment 5
8-11-2016 Page 5
(a) location of the emergency, including coordinates,
(b) security and condition of the cargo,
(c) whether or not an NSA has been declared,
(d) effect on other ongoing OST missions,
(e) notifications made, and
(f) weather conditions at the scene of the emergency.
(2) Communications. OST EOC must coordinate the establishment of
classified video teleconferencing with Headquarters Watch Office via the
Emergency Communications Network as soon as possible after the OST
EOC is declared operational.
4. AVIATION OPERATIONS HAZARDOUS MATERIALS PROGRAM.
a. General Requirements. By law, the Federal Aviation Administration (FAA), the
National Transportation Safety Board (NTSB), and civil and military authorities
at the airfields used by Aviation Operations Division aircraft have aviation
incident responsibilities that supersede NNSA OST authority during an aviation
emergency.
b. Program Administration and Management. To provide effective organizational
management and administrative control of the OST Aviation Emergency
Program, OST must establish and implement procedures for responding to an
aviation emergency. OST aviation operations must accomplish the following.
(1) Develop and implement appropriate plans and procedures, consistent with
FAA, DOE, and NTSB guidance to ensure an effective aviation
emergency operations program.
(2) Implement aviation-specific criteria that reflects aviation operational
emergency requirements.
(3) Develop and implement appropriate and valid security procedures for use
during aviation operational emergencies in the civilian community,
Federal facilities, and military installations.
(4) Develop and implement procedures for establishing and maintaining a
National Security Area during an aviation operational emergency, as
authorized by the Atomic Energy Act of 1954 and the
Nuclear/Radiological Incident Annex to the National Response
Framework.
Attachment 5 DOE O 151.1D
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(5) Develop and maintain procedures that ensure reports prepared by the OST
EOC are reviewed by a derivative classifier and the Emergency Manager
for classified information and Controlled Unclassified Information prior to
release.
c. Emergency Response Organization. OST must assign a Duty Officer as a liaison
for all aviation emergency actions.
d. Exercises. OST must plan, develop, and conduct no less than one aviation
operational emergency exercise every two years. This exercise must include
participation of the entire OST ERO.
e. Communications. OST Aviation Convoy Commander must implement
communication procedures with the appropriate aviation authorities (FAA, DoD,
NTSB, and other State and/or Federal Agencies).
DOE O 151.1D Attachment 6
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ENERGY EMERGENCY RESPONSE SUPPORT
The Department must be able to monitor, respond, and, when appropriate, bring to bear the full
capabilities necessary to address a broad range of threats and hazards that could impact the
nation’s energy infrastructure. This Attachment provides requirements related to energy sector
and emergency incidents on a regional or national level and not defined elsewhere in this order.
The Office of Electricity Delivery and Energy Reliability (OE) is responsible for development
and implementation of the DOE Energy Emergency Response Program. The Deputy Secretary is
responsible for providing the strategic objectives for this Program, and for using the Emergency
and Incident Management Council to appoint a lead DOE office for emergency assistance
requests not already assigned to OE.
1. ENERGY EMERGENCY RESPONSE PROGRAM.
a. Requirements. In support of the Federal Emergency Management Agency
(FEMA) for declared disasters under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act (Stafford Act), DOE’s Office of Electricity Delivery
and Energy Reliability (OE) shall provide Emergency Support Function #12 (ESF
#12) capabilities to (1) collect, evaluate, and share information on disaster
impacts to energy infrastructure; and (2) facilitate the restoration of damaged
energy infrastructure and systems. To meet these requirements, OE will ensure
the following:
(1) Plans and Procedures. Development and maintenance of the Energy
Emergency Response Plan that must:
(a) Include clear roles, responsibilities, and requirements associated
with individual positions, operations, and interfaces,
(b) be reviewed annually and updated as necessary, and
(c) be integrated with DOE enterprise response plans and procedures,
as appropriate, including the Emergency and Incident Management
Council and line programs if their resources are addressed under
the plan.
(2) Training.
(a) Training must be provided to all ESF #12 responders.
(b) Refresher training must be provided when plans, procedures, or
systems/equipment change. Refresher training must also be
provided annually to those responders who are likely to be
deployed.
Attachment 6 DOE O 151.1D
Page 2 8-11-2016
(3) Exercises.
(c) At a minimum, one DOE exercise must be conducted annually to
ensure that responders are able to perform core capabilities.
(d) OE staff will participate, as practical, in additional exercises
sponsored by industry or other government entities.
(4) Corrective Actions. Continuous improvement results from implementation
of corrective actions in all types of findings.
(a) Corrective action plans must be developed within 30 working days
of the finding.
(b) Corrective actions must be completed as soon as possible.
(c) Corrective actions addressing revision of procedures or training of
personnel should be completed before the next annual training,
when possible.
(d) Completion of corrective actions must include a verification and
validation process that ensures implementation and validates
effective resolution of the original finding.
(5) Lessons Learned. The Program must include a system for incorporating
and tracking lessons learned from training, drills, and actual responses.
b. Responsibilities.
(1) Assistant Secretary, Office of Electricity Delivery and Energy Reliability.
Is responsible for the Department’s Energy Emergency Response Program
and will:
(a) Provide strategic direction for the Infrastructure Security and
Energy Restoration division.
(a) Recommend to the Secretary, Deputy Secretary, and Under
Secretary directives and develops policy options for consideration
on matters within delegated authority.
(b) Maintain operational awareness of the Department’s Energy
Emergency Response Program to ensure OE activities are
conducted in accordance with this Order. Ensures the program
provides a comprehensive and integrated approach to emergency
management, including planning, preparedness, prevention,
protection, mitigation, response, and recovery, and reports the
results to DOE leadership through regular interactions.
DOE O 151.1D Attachment 6
8-11-2016 Page 3
(c) Engage other Departmental elements as necessary and appropriate
to coordinate assets and capabilities under their charge.
(2) Deputy Assistant Secretary, Infrastructure Security and Energy
Restoration. Is responsible for executing the strategic direction of the
Deputy Secretary, Under-Secretary for Science and Energy and Assistant
Secretary, and implementation of the Department’s Energy Infrastructure
Emergency Response Program, and will:
(a) Manage, direct, coordinate, and approve the activities, including
administrative functions, of the Infrastructure Security and Energy
Restoration division.
(b) Coordinate, including communication systems and protocols, DOE
energy emergency response related activities, including intra and
inter Departmental and international activities, working as
appropriate with other Departmental entities.
(c) Prepare, manage, and approve interpretations, instructions, and
guidance on matters within delegated authority for use by
Department elements.
(d) Implement, manage, and coordinate a preparedness program,
working with other Departmental elements when appropriate, to
ensure the DOE Energy Emergency Response Program capabilities
are maintained in accordance with directives, regulations, policies,
and applicable laws.
(e) Disseminate information, as appropriate, to the Secretary, the
Deputy Secretary, other DOE officials – including the
Administrator of NNSA – other government agencies, and the
public.
(f) Promote the Department’s emergency management safety culture
efforts.
(3) Under Secretary for Science and Energy. Participates in the EIMC.
(4) Other Departmental Elements. Participate in the EIMC as appropriate.
2. EMERGENCY ASSISTANCE REQUESTS.
a. Requirements. The complex threat environment for physical and cyber-attacks on
critical infrastructure highlight the importance of DOE providing timely and
accurate information pertaining to affected infrastructure. The Department has
responsibility as the Sector Specific Agency for energy under Presidential Policy
Directive 21 to advance unity of effort to strengthen and maintain secure,
functioning, and resilient critical infrastructure. Federal, state, local, tribal, and
Attachment 6 DOE O 151.1D
Page 4 8-11-2016
territorial government partners, private sector stakeholders, and foreign
governments increasingly rely on DOE to: (1) provide situational awareness of
disaster impacts to energy infrastructure, (2) offer subject matter expertise to
assess potential impacts and prescribe mitigation measures, and (3) facilitate the
restoration of damaged infrastructure. As a result, the Department often receives
requests for assistance related to energy-related incidents or emergencies. The
Deputy Secretary will be responsible for appointing a lead DOE office for these
requests for assistance. Unless otherwise directed by the Deputy Secretary
through the Emergency and Incident Management Council (EIMC), OE will be
the lead DOE office for all requests for assistance related to energy infrastructure.
(1) Plans and Procedures. To ensure a clear and consistent process for
appointing a lead DOE office for emergency assistance requests, the
Deputy Secretary will use the EIMC. As such, the Deputy Secretary will
direct the development and maintenance of a concept of operations
document for the EIMC that will:
(a) List the Members of the Council by position title.
(b) Provide clear roles, responsibilities, and requirements associated
with membership on the Council.
(c) Include a schedule for regular Council meetings, and a process for
requesting and scheduling additional meetings based on requests
for DOE assistance.
(d) Include requirements for regular preparedness exercises for the
Council.
(e) Define operational parameters for responding to such requests
outlining programmatic and appropriation limitations, regulatory
basis, appropriate funding source, etc.
(f) Be reviewed annually and updated as necessary.
(g) Be integrated with DOE response plans and procedures.
(2) Corrective Actions. Continuous improvement results from implementation
of corrective actions in all types of findings.
(a) Corrective action plans must be developed within 30 working days
of the finding.
(b) Corrective actions must be completed as soon as possible.
(c) Corrective actions addressing revision of procedures or training of
personnel should be completed before the next annual training,
when possible.
DOE O 151.1D Attachment 6
8-11-2016 Page 5 (and Page 6)
(d) Completion of corrective actions must include a verification and
validation process that ensures implementation and validates
effective resolution of the original finding.
(3) Lessons Learned. The Program must include a system for incorporating
and tracking lessons learned from actual responses.
b. Responsibilities.
(1) Deputy Secretary.
(a) Provides strategic direction by appointing a lead office for the
Department’s response efforts,
(b) Appoints a lead DOE office for emergency assistance requests.
(c) Enhances cooperation and coordination across DOE to prepare for,
mitigate, respond to, and recover from major disruptions to energy
systems across all-hazards requests for assistance.
(2) Appointed Lead Office
(a) As directed by the Deputy Secretary, and within the bounds of
Departmental authority, the appointed lead office must coordinate
a DOE response to national security threats or other events or
conditions benefited by DOE assistance, expertise, resources, or
assets.
(b) Accordingly, Departmental resources, emergency response assets,
personnel, and/or facilities can be used by the appointed lead
office, when appropriate, in coordination with the cognizant
Departmental elements to support Federal Plans, Presidential
directions, and State, local, or Tribal agreements of mutual aid.
The lead program office will provide/coordinate funding to support
work performed, including to DOE contractors.
