References: See Enclosure 1

1. PURPOSE

purpose. The purpose of the overall instruction, in accordance with the authority in DoD

Directive (DoDD) 5124.02 (Reference (a)), is to establish and implement policy, establish

procedures, provide guidelines and model programs, delegate authority, and assign

responsibilities regarding civilian personnel management within the Department of Defense.

1430.17 (Reference (c)), Under Secretary of Defense for Personnel and Readiness (USD(P&R))

Memorandum (Reference (d)), Assistant Secretary of Defense for Force Management Policy

Memorandum (Reference (e)), Deputy Assistant Secretary of Defense for Civilian Personnel

Policy Memorandum (Reference (f)), Acting Deputy Assistant Secretary of Defense for Civilian

Personnel Policy Memorandum (Reference (g)), and the September 20, 2016 USD(P&R)

Memorandum (Reference (h)).

organizational entities in the Department of Defense (referred to collectively in this volume as

the “DoD Components”).

b. Applies to TE&PD activities covered by chapter 41 of Title 5, United States Code

(U.S.C.) (Reference (i)) and part 410 of Title 5, Code of Federal Regulations (Reference (j)) that

are conducted, sponsored, contracted, or funded in whole or in part by the DoD Components.

This volume is directly aligned with Reference (c) and must be used in concert with it. Where

(2) Employees covered by the DoD Civilian Intelligence Personnel System (DCIPS), as

established by DoDD 1400.35 (Reference (k)), only to the extent permitted by law and

applicable regulations.

(3) Employees in civilian positions paid from appropriated and non-appropriated funds

worldwide, only to the extent permitted by law and applicable regulations.

(4) Employees covered by the Cyber Excepted Service Personnel System, in accordance

with section 1599f of Title 10, U.S.C. (Reference (l)), only to the extent permitted by law and

(2) Organizations, employees, and activities excepted by the President pursuant to

section 4102 of Reference (i).

3. POLICY. It is DoD policy to:

programming, budgeting, operation, evaluation, and improvement of TE&PD activities and

programs for civilian employees that will enhance individual and organizational performance,

and budgets that are aligned with results of civilian strategic human capital planning established

by Volume 250 of this instruction (Reference (m)).

and programs for civilian employees that will improve public service; leverage TE&PD

resources to the greatest extent possible; increase effectiveness, efficiency, and economy of

effectiveness, efficiency, and economy, with a special focus on support for mission-critical

functions performed by civilian employees.

performance of official duties; develop competencies, skills, knowledge, and abilities to enhance

performance of current and future mission-related assignments; and equip employees with the

skills to master new technologies and business practices.

opportunities to new employees during in-processing and to all employees on a regular basis.

such as new employee orientation and managerial supervisory training.

i. To the greatest extent possible, provide access to computers, other technology, and user

training necessary to ensure that all mandatory and technical training requirements are met.

programs for civilian employees to promote fair and equitable treatment of civilian employees

relative to TE&PD opportunities and ensure adherence to equal employment opportunity

regulations and merit system principles in section 2301(b)(2) of Reference (i), section 302(b) of

E.O. 11348 (Reference (o)), section 410.302(a) of Reference (i), and DoDD 1020.02E

(Reference (p)).

preference, age, color, disability, genetic information, national origin, race, religion, sex, marital

employees with disabilities and section 508 compliant in accordance with section 701 of Title

29, U.S.C. (also known as the “Rehabilitation Act of 1973”) (Reference (q)) and Chapter 126 of

Title 42, U.S.C. (also known as “The Americans with Disabilities Act”) (Reference (r)), as

applicable.

new technologies to improve the cost-effectiveness of DoD TE&PD activities and programs.

level of academic quality and cost-effectiveness, consistent with the standards established by

external accreditation and certification entities recognized by the U.S. Department of Education

when applicable standards exist, or standards established by DoD when external standards do not

exist or are inappropriate.

n. Establish DoD standards of academic quality and cost-effectiveness that are consistent

with applicable law, including the Federal Acquisition Regulation (Reference (t)), and the

5. PROCEDURES. See Enclosures 3, 4, and 5.

https://www.esd.whs.mil/DD/.

7. SUMMARY OF CHANGE 1. The changes to this issuance are substantive and:

a. Update policy to incorporate and cancel Reference (h).

b. Update references and organizational titles for accuracy.

8. EFFECTIVE DATE. This volume is effective September 25, 2013.

Glossary

ENCLOSURE 1: REFERENCES ...................................................................................................9

ENCLOSURE 2: RESPONSIBILITIES .......................................................................................13

ENCLOSURE 3: PROGRAM PROCEDURES ...........................................................................18

GENERAL ...............................................................................................................................18

PROFESSIONAL CREDENTIALS ........................................................................................19

ACADEMIC DEGREES .........................................................................................................21

ACADEMIC COURSES AND CERTIFICATES ...................................................................23

MANDATORY TRAINING ...................................................................................................24

Antiterrorism Training ......................................................................................................24

Combating Trafficking In Persons (CTIP) ........................................................................24

Constitution Day and Citizenship Day Training ...............................................................24

Counterintelligence Awareness ........................................................................................25

Ethics Orientation and Training .........................................................................................25

Cybersecurity Training ......................................................................................................25

No Fear Act .......................................................................................................................25

Operations Security (OPSEC) ..........................................................................................25

Physical Security ...............................................................................................................25

Prevention of Sexual Harassment ......................................................................................26

Uniformed Services Employment and Reemployment Rights Act (USERRA) ................26

Workplace Safety ...............................................................................................................26

DoD Cyber Awareness Challenge……….………………………………………………26

Information Security……………..………………………………………………………26

GRANTS............................................................................................................................28

Intergovernmental Personnel Act (IPA) Mobility Program ...............................................29

Mobility Programs .............................................................................................................29

National Security Professional Development Program (NSPD) .......................................29

Sabbaticals .........................................................................................................................29

ENCLOSURE 4: ADMINISTRATION PROCEDURES ............................................................33

TE&PD Requests by Presidential Appointees ...................................................................36

Eligibility for TE&PD Activities .......................................................................................36

Sources of TE&PD Activities ............................................................................................37

CSA ..........................................................................................................................................38

AUTHORIZED TE&PD EXPENSES AND PAYMENTS .....................................................39

Budget ................................................................................................................................39

Approval ............................................................................................................................39

Payment..............................................................................................................................39

Authorized Expenses .........................................................................................................39

Payment for TE&PD Services Scheduled in the Next Fiscal Year ..................................40

Extended TE&PD Assignments .........................................................................................40

Performance Appraisals While on a TE&PD Assignment ................................................40

Prohibited Practices ...........................................................................................................40

Acceptance of Contributions, Awards, and Other Payments From Non-Federal

Acquiring TE&PD Services from Non-government Sources ............................................43

Scheduling TE&PD Activities ...........................................................................................43

Agreements to Substitute TE&PD Activities for Required Experience ............................44

Retraining for Placement in Another Position, in Another Agency, or Outside

Government .................................................................................................................45

ENCLOSURE 5: EVALUATION PROCEDURES .....................................................................46

GENERAL ...............................................................................................................................46

(a) DoD Directive 5124.02, “Under Secretary of Defense for Personnel and Readiness

(g) Acting Deputy Assistant Secretary of Defense for Civilian Personnel Policy Memorandum,

(h) Under Secretary of Defense for Personnel and Readiness Memorandum, “Mandatory

(i) Title 5, United States Code

(n) DoD Directive 5105.77, “National Guard Bureau (NGB),” October 30, 2015, as amended

(o) Executive Order 11348, “Providing for the Further Training of Government Employees,”

(p) DoD Directive 1020.02E, “Diversity Management and Equal Opportunity in the DoD,”

(q) Section 701 of Title 29, United States Code

(r) Chapter 126 of Title 42, United States Code

(s) DoD Directive 1322.18, “Military Training,” October 3, 2019

(t) Federal Acquisition Regulation, current edition

(u) Defense Federal Acquisition Regulation Supplement, current edition

(v) DoD Directive 5100.87, “Department of Defense Human Resources Activity (DoDHRA),”

(w) DoD Directive 5110.04, “Washington Headquarters Services (WHS),” March 27, 2013

(x) DoD Guidelines for Mandatory and Technical Training

o. Forward recommendations for improvements to this volume and any requests for waivers

to specific provisions of this volume with full justification to the DASD(CPP).

8. CHAIRMAN OF THE JOINT CHIEFS OF STAFF. In addition to the responsibilities in

section 7 of this enclosure, the Chairman of the Joint Chiefs of Staff will ensure DoD civilian

employees have access to joint learning opportunities required for their development including,

cognizance.

1. GENERAL. Supplemental guidance issued by DoD Components to implement the program

procedures in this enclosure must be consistent with the policies, procedures, and information

2. CAREER PROGRAMS WITHIN CAREER FIELDS

civilian strategic human capital planning established by Reference (m).

and DoD Components, as well as the human resources development (HRD), manpower, and

fiscal management communities, to develop and implement the TE&PD plans, programs, and

budgets needed to provide civilian competencies necessary to meet current and future mission

technology, logistics, and environmental career fields.

3. ENTRY- AND MID-LEVEL DEVELOPMENT PATHWAYS PROGRAMS

community colleges, 4-year colleges, trade schools, career and technical education programs,

and other qualifying educational institutions and programs with paid opportunities to work in

federal agencies and explore federal government careers while still in school. It is authorized by

E.O. 13562 (Reference (ac)) and applicable regulations in sections 213, 302, 315, 362 of

graduated from qualifying educational institutions or programs with developmental experiences

in the Federal Government intended to promote possible careers in the civil service, as

authorized by Reference (ac) and Part 362 of Reference (j), and as described in Reference (ad).

c. Presidential Management Fellows Program. This program aims to attract to the federal

service outstanding men and women from a variety of academic disciplines at the graduate level

civilian leaders below the executive level.

Senior Executive Service members.

5. PROFESSIONAL CREDENTIALS. In accordance with sections 105, 2301, 4109, 4110,

5757, and 5946 of Reference (j), the OPM Memorandum (Reference (ag)), and specific citations

listed in these paragraphs:

to qualify for appointment to any position that is excepted from the competitive service because

of the confidential, policy-determining, policy-making, or policy-advocating character of that

position.

4i above the signature of this volume and any collective bargaining obligations. The use of

funds under this authority must be reviewed annually for accountability and compliance.

d. Only officials with budget authority may approve the use of appropriated funds or funds

otherwise available to the DoD Components to pay for such expenses.

e. DoD Components may pay or reimburse employees for all or part of the expenses of

acquiring and maintaining professional credentials when such credentials contribute to

Component or the DoD.

(1) Such expenses may include direct and indirect costs of the courses or other services

or facilities necessary to prepare for a professional certification exam, travel to take the exam,

registration fees for the exam, and fees for the initial award and required periodic renewals of the

professional credential.

(2) DoD Components may also grant administrative leave to an employee for specific

(1) Membership or attendance is a prerequisite to acquiring or maintaining a required

professional credential.

(2) The DoD Component pays for an employee to acquire or maintain a professional

credential and the employee maintains membership in the professional organization as an

incidental by-product of acquiring or maintaining the credential and attends its meetings or

conventions to maintain the credential.

organizations of already credentialed employees is prohibited. Payment or reimbursement may

discretionary (i.e., not an employee entitlement) and should be based on organizational need,

talent availability, and other mission-related criteria and standards established by the DoD

Components. Employees should obtain prior Component approval before incurring any

expenses for which they are requesting reimbursement from the Component.

professional credential may not be established, unless permitted by law or regulations. A

professional credential may be used as a quality ranking factor, but not as a selective placement

factor, for requirements that are not based on law or regulations.

included in the vacancy announcement.

conditions of employment and permitted expenses must be authorized in accordance with chapter

87 of Reference (l) and Reference (aa).

the training must also be authorized and approved in accordance with sections 6 or 7 of this

enclosure, as appropriate.

and assign employees to academic degree training and pay or reimburse employees for all or part

available funds if all of the following conditions are met:

resolving an identified staffing problem, or accomplishing goals in the strategic plan of the DoD

Component.

program linked to accomplishing the strategic goals of the DoD Component.

seeking to qualify for a noncareer appointment in the Senior Executive Service or appointment to

any position that is excepted from the competitive service because of its confidential policy-

determining, policy-making, or policy-advocating character.

more of the criteria in paragraph 6a of this enclosure and follow the merit promotion requirement

in section 335.103(b)(3), the competitive procedures requirement in section 335.103(c)(1)(iii),

and the employment practices in subpart A of part 300 of Reference (j). Under these conditions,

listed in section 410.308(c) of Reference (j), DoD Components may competitively select and

assign an employee to an academic degree training program that qualifies the employee for

promotion to a higher-graded position or to a position that requires an academic degree.

may provide tuition reimbursement and training (including a full-time course of study leading to

an academic degree) for DoD acquisition, technology, and logistics workforce personnel in

accordance with section 1745(a) of Reference (l) and Reference (aa).

degree training, assess and maintain records on the effectiveness of academic degree training

programs, and provide information on the use and effectiveness of these programs as requested.

application fees, registration fees, tuition, books, equipment, supplies, and parking fees. DoD

Components may also grant administrative leave to an employee for specific purposes, such as

applying for admission, registering for classes, and purchasing books and other required items.

discretionary (i.e., not an employee entitlement) and should be based on organizational need,

talent availability, and other mission-related criteria and standards established by the DoD

Components. Employees should obtain prior Component approval before incurring any

listed in Reference (ah).

disabilities in accordance with References (q) and (r), as applicable.

political preference, age, color, disability, genetic information, national origin, race, religion, sex,

marital status, sexual orientation, status as a parent, or any other non-merit-based factor and with

regard for their constitutional and privacy rights.

by the Secretary of Defense to have a policy or practice that either prohibits or in effect prevents

establishment, operation, or maintenance of a unit of the Senior Reserve Officer Training Corps

on campus, or that prevents a student at that institution or program (or any sub-element of it)

216 of Title 32, Code of Federal Regulations (Reference (aj)), DoD Components may not

provide funds by contract or by grant to an institution or program listed in the General Services

Administration Excluded Parties List System (Reference (ak)).

by the Secretary of Defense to have a policy or practice that either prohibits, or in effect prevents

access to campuses, or access to students on campuses, for purposes of military recruiting, or that

prevents access by military recruiters to authorized student information. In accordance with

with attendance, may be used for the purpose for which the funding is provided, in accordance

with section 983(d)(2) et al. of Reference (l).

k. DoD Components must establish policies and procedures that specify eligibility standards

(e.g., minimum employee performance appraisal ratings acceptable for eligibility to attend a

course); nomination, application, and selection requirements and processes; and academic

standing requirements to continue in the program.

l. Participants in academic degree training who transfer from one DoD Component to

another must reapply to the gaining DoD Component for continued funding of this training.

a series of courses leading to an academic certificate relating to the current position of the

employee or the current or future mission requirements of the employee’s organization.

accredited as listed in Reference (ah), and meet all of the conditions listed in paragraphs 6j(1)

through 6j(6) of this enclosure.

paragraph 3i of this volume and collective bargaining obligations. The use of funds under this

authority must be reviewed annually for accountability and compliance.

otherwise available to the DoD Components to pay for academic courses and certificates.

DoD Components may also grant administrative leave to an employee for specific purposes, such

as applying for admission, registering for classes, and purchasing books and other required items.

discretionary (i.e., not an employee entitlement) and should be based on organizational need,

talent availability, and other mission-related criteria and standards established by the DoD

Components. Employees should obtain prior Component approval before incurring any

DoD acquisition, technology, and logistics workforce personnel in accordance with section

1745(a) of Reference (l) and Reference (aa). Academic degree training must be authorized and

approved in accordance with section 6 of this enclosure.

8. MANDATORY TRAINING. The DoD Components ensure employees complete all training

mandated by law, regulation, Executive order, or other memorandums. This list may be

supplemented by training mandated by the DoD Component heads or functional leaders of DoD-

wide career development programs. Training will be completed as dictated by governing statute

or regulation, including frequency of training and any required content.

awareness training program for all members of their Components to educate all DoD civilians

annually on the worldwide trafficking menace, national trafficking in persons policy, overseas

theater trafficking in persons policy, and attendant personal responsibilities consistent with DoD

core values and ethical standards. Training provided will be in accordance with DoDI 2200.01

(Reference (am)). This training may be combined with other security related training.

and training material about the United States Constitution as part of orientation materials and,

each year, make education and training material about the United States Constitution and

citizenship available on and around September 17, in accordance with section 111 of Public Law

108-447 (Reference (an)). Training and education resource materials are available at

https://constitutionday.cpms.osd.mil/.

counterintelligence awareness training programs within their organizations, pursuant to DoDI

3305.11 (Reference (ao)), DoDD 5240.06 (Reference (ap)), and DoDD 5205.16 (Reference

(aq)). The awareness and briefing programs will promote threat and reporting awareness

responsibilities, enabling DoD personnel to identify threats and report suspicious situations and

incidents to appropriate authorities. This training may be combined with other security related

training.

well as other ethics information: http://www.usoge.gov.

training to all employees responsible for the management or use of computer systems that

process sensitive information, including executives; program and functional managers,

information resource management, security, and audit personnel; information technology

management, operations, and programming personnel; and end users. Training will include

computer security basics; computer security policies and procedures; contingency planning; and

systems life cycle management. Cybersecurity training will be consistent with DoDD 8140.01

(Reference (ar)); Part 41, subparts 930.301 through 930.305 of Reference (j); DoDI 8500.01

orientation program must train new employees within 90 calendar days of appointment. No Fear

Act training will be consistent with section 202 of Public Law 107-174 (Reference (au)).

training to OPSEC program managers or coordinators, the information operations career force

and other DoD personnel commensurate with their respective responsibilities. Components will

establish an OPSEC program focused on command involvement, assessments, surveys, training,

education, threat, resourcing, and awareness. This training may be combined with other security

related training. Training will be in accordance with DoDD 5205.02 (Reference (av)).

understand their day-to-day security responsibilities, are familiar with vulnerabilities of the

facility, and are prepared to implement emergency security actions. This includes protective

measures to safeguard personnel and prevent unauthorized access to and safeguard property and

to teach employees at all levels how to identify and prevent sexual harassment consistent with

requirements in DoDD 6495.01 (Reference (ax)) and DoDI 6495.02 (Reference (ay)).

training on information privacy laws, regulations, policies, and procedures governing the DoD’s

collection, maintenance, use or dissemination of personal information. The training will be in

documentation for records management, the principles of records management programs,

retention and disposition, discontinuing records systems, and implementing disposition, which

apply to records disposition. A records disposition program must be implemented to ensure

proper disposal of records in accordance with part 1225 of Reference (bb) and transfer

permanent records to the National Archives of the United States.

(1) Train all original classification authorities and derivative classifiers in the

1. GENERAL. Supplemental guidance issued by DoD Components to implement the

administration procedures in this enclosure must be consistent with the policies, procedures, and

2. INFRASTRUCTURE. DoD Components must establish and maintain an infrastructure for

administering TE&PD activities. In accordance with Paragraph 8(e) of DoDD 5105.77

(Reference (n)), the Army and Air Force will continue to support the TE&PD of National Guard

employees. The infrastructure must meet, at a minimum, the following requirements:

a. Use of Standard Form (SF) 182, “Authorization, Agreement, and Certification of

Training,” or an equivalent electronic system, for documenting trainee information, training

course data, costs and billing information, concurrences, approvals, and certification of training

completion and evaluation. The SF 182 may be obtained from the DoD Forms Management

(1) Data monitoring and capture should be concise, understandable, and reported to

DCPDS, to the extent that employee records are maintained in DCPDS.

(a) Periodic and ad hoc reports should be made to DoD stakeholders and other

governmental stakeholders in a timely manner.

(b) TE&PD data analysis showing trends that positively or adversely affect the

organizational mission should be scrutinized and findings reported appropriately.

(c) TE&PD data must be integrated with other performance data to gain a broader

perspective of contributions of training to human resources and general business strategies

supporting overall mission success.

management systems and report data to OPM through DCPDS, in accordance with References

(bu) and (bv). DoD Components must maintain, at a minimum, the following records:

(a) TE&PD plans (e.g., occupational, functional, and organizational development).

(b) TE&PD expenditures, including travel, tuition, fees, and other expenses.

(e) TE&PD activities (e.g., internships, independent studies, special course projects)

for academic degree programs, including names of employees assigned, kind of activities, field

(f) TE&PD activities for promotion or for placement in another DoD Component or

federal agency.

(g) Employees subject to a CSA requirement.

c. Input of all instances of completed civilian employee TE&PD activities to DCPDS, in

d. Implementation of a TE&PD data tracking system, such as a learning management system

or an enterprise resource planning system, that is capable of reporting the data elements required

by DCPDS and OPM, when such a system is beneficial to the DoD Component for program

promotion, tracking, and reporting, and compliance with reporting requirements. DoD

Components are encouraged to share TE&PD data tracking systems when practicable to achieve

economies of scale.

e. Support of functional communities, as specified in Reference (m), to facilitate competency

identification and competency gap closure analysis.

3. APPROVAL OF TE&PD ACTIVITIES

civilian employees on their IDPs or EDPs. These documents must be created and updated by the

Component TE&PD needs assessment and fulfillment process established in accordance with

paragraph 7c of Enclosure 2 and ensure consistency with the principals outlined in paragraph 3i

of this volume. These documents should describe employee TE&PD needs and appropriate

training required to improve employee performance. These plans complement performance

assistance plans, which focus on giving employees formal training, on-the-job training,

counseling, mentoring, and other assistance, as codified in section 9902 of Reference (i).

given placement of the employee’s position in relation to Reference (ae). There should be a

relationship between the competencies, knowledge, skills, and abilities that the TE&PD activities

are intended to provide and the employee’s assigned duties. Priorities for funding should be

aligned with priorities in the organization’s training plans.

approved. DoD Components must specify the circumstances that would constitute an emergency

exception and establish appropriate approval processes.

b. Advance Approval. TE&PD activities require advance approval by appropriate

supervisory and management officials with approval authority. DoD Components’ internal

procedures will require TE&PD activity approval prior to attendance and will establish criteria

and procedures, as appropriate, for when such activities may be approved after attendance has

begun when required for mission-critical support.

document trainee information, training course data, costs and billing information, concurrences,

approvals, and certification of training completion. Evaluation of TE&PD services for civilian

there.

compliance with chapter 41 of Reference (i) and section 410.302 of Reference (j) resides with

the Secretary of Defense. This authority may not be delegated.

result in better training, improved service, or savings to the government, in accordance with

section 302 of Reference (i).

assignments as federal personnel not covered by the training law and when any costs incurred are

funded from appropriate military accounts, unless otherwise provided in TE&PD programs of

the DoD Components in accordance with law, including section 1535 of Title 31, U.S.C.

(Reference (bx)), applicable regulations, and DoD policy.

the contract and subject to approval of the contracting officer in accordance with References (t)

and (u).

education, federally funded research and development centers, and other eligible institutions who

are on IPA Mobility Program assignments or other temporary assignments to the DoD for

developmental purposes, in accordance with section 4742 of Title 42, U.S.C. (Reference (by)).

Cross, and eligible voluntary nonprofit relief agencies on a reimbursable basis, in accordance

with section 2357(a) of Title 22, U.S.C. (Reference (bz)).

(d) Private citizens, if attendance is incidental to necessary and authorized training of

government employees and the tuition fee is deposited into the U.S. Treasury as miscellaneous

(e) Volunteers, if trained in rules, practices, procedures, or systems that are unique to

their assigned DoD Components and essential to conducting their assigned responsibilities.

4105 of Reference (i), section 1535 of Reference (bx), and sections 410.301 through 410.305 of

Reference (j):

Component TE&PD facilities and programs in accordance with this volume, as practicable.

Component TE&PD facilities must be in compliance with the Architectural Barriers Act

Accessibility Standards for Department of Defense Facilities (Reference (ca)). Establishment

and use of cross-Component facilities and programs is required whenever such collaboration

would result in more effective and efficient resource utilization.

Component TE&PD facilities and programs to the employees of other DoD Components and

other federal agencies and use interagency facilities and programs whenever this will result in

better training, improved service, or savings to the U.S. Government.

organizations have services and funds available, the arrangement offers convenience or cost

savings not available commercially, and the arrangement is in the best interest of the

government.

arrangements and financial transactions among the Components and other federal agencies.

with the policies and procedures in this volume. Foreign training providers may be used when

special provisions and criteria are met.

meets the definition of training in the Glossary.

4. CSA. In accordance with section 4108 of Reference (i) and parts 410.309 and 410.310(d) of

Reference (j):

condition of employment for attending TE&PD activities or programs (“training”) of substantial

duration or cost. These procedures must be consistent with the sample CSA included as a part of

SF 182. In this context, the term “agency” is interpreted to mean a DoD Component and not a

in accordance with sections 6 or 7 of Enclosure 3 of this volume, the CSA must provide for

continued service in the DoD Component after training for at least three times the length of the

training period. DoD Components may establish longer minimums as appropriate. If academic

training has been received, the continued service may begin on the day after all requirements for

the degree, certificate, or course have been met.

continued service in the DoD Component after training for a period equal to at least the length of

the training, but in no case less than 1 month. DoD Components may establish longer minimums

as appropriate.

for which the DoD Component approves payment of training costs. DoD Components may not

require an employee to sign a CSA after the training commences.

(1) A CSA should require employees to provide at least 10 working days of written

notice of transfer to allow the DoD Component to determine recoverable costs.

(2) DoD Components may transfer the service obligation to the gaining DoD Component

or other organization in the federal government, or may waive any part of an employee’s

obligation to pay training expenses, when transfer or waiver is deemed in the best interest of the

government, or when recovery would be contrary to equity and good conscience or the public

interest.

pays for that training.

5. AUTHORIZED TE&PD EXPENSES AND PAYMENTS

within their annual budgets to meet planned civilian TE&PD costs.

funds or funds otherwise available to the DoD Components to pay for civilian TE&PD costs.

DoD Component authorized to commit government funds. Only authorized employees may

commit or obligate use of government funds.

be considered for funding support. In accordance with section 4109 of Reference (i) and

Reference (j), expenses of TE&PD activities and programs for which full or partial payment may

be authorized are:

differential pay, in accordance with the OPM guidance on pay for employees in approved

training status in Reference (z).

the Joint Travel Regulations (Reference (cb)).

expenses, meals and refreshments; examinations, licenses, and certifications; library and

laboratory services; lodging and meals at place of duty; purchase or rental of books, materials,

and supplies; meals of outside speakers; and registration, tuition, and matriculation fees.

the fiscal year in which the service is incurred, in accordance with section 1502(a) of Reference

(bx).

time between procurement and performance is not excessive.

the types of appropriated funds used for TE&PD activities.

f. Extended TE&PD Assignments. DoD Components must establish procedures for

employees to apply for extended temporary duty assignments to TE&PD activities of more than

30 days. Payments may cover all or part of the expenses of TE&PD activities. Per diem rates

can be paid at a full or reduced rate or, if relocation costs the government less, limited relocation

expenses can be paid, including transportation of the immediate family, household goods, and

factored into the performance appraisal for purposes of performance ratings and payouts.

Supervisors and HRD strategic advisors should consult with human capital officers to ensure

consistent and merit principles-based application of long-term development on employee

performance evaluations.

prohibited, except as provided by section 410.402 of Reference (j).

or professional development paid for by a DoD Component may not receive another financial

benefit from another source for the same course, that combined, exceed the actual cost.

except as provided by section 983(c) or section 983(d)(2) of Reference (l).

individual membership fees or dues in a professional organization in accordance with section

5946 of Reference (i), except as authorized in accordance with section 4109 or section 4110 of

Reference (i). The OPM guidance on membership in professional organizations in Reference (z)

provides details.

methods or content associated with religious or quasi-religious belief systems or “new age”

belief systems; or is offensive to, or designed to change, participants’ personal values or lifestyle

outside the workplace. Section 12 of the Equal Employment Opportunity Commission

immune deficiency syndrome (AIDS) may not be made mandatory, except for HIV/AIDS

training necessary to protect the health and safety of the employee and the individuals served by

the employee, in accordance with section 9 of Public Law 104-146 (Reference (cd)).

may authorize in writing an employee to accept a contribution, award (in cash or in kind), or

payment of expenses incident to attendance at TE&PD activities or meetings (e.g., for tuition,

travel, subsistence, lodging, supplies) from a non-federal source if:

prior to attendance at the training, education, or professional development activity or meeting.

on an employee’s ability to carry out official duties in a fair and objective manner; would not

compromise honesty and integrity of government programs or employees and their official

actions or decisions; would be compatible with applicable ethics laws and regulations; and would

delegated authority to accept a contribution, award, or payment from a non-federal source.

accepted. They must include: the recipient’s name; the organization’s name; the amount and

nature of the contribution, award, or payment; the purpose for which it is to be used; and a copy

of the written authorization.

Eligibility must be determined before use of a TE&PD facility and at least once every 3 years

thereafter.

foreign travel. Use https://www.fcg.pentagon.mil/ to process country clearance information.

TE&PD facilities through DCPAS Talent Development Directorate at least 90 days before the

start date of the requested TE&PD activity. For current procedures, contact DCPAS Talent

Development Directorate at https://www.dcpas.osd.mil/CTD/Index. Requests must include:

employees located in the United States is necessary to support the DoD Component’s Strategic

Human Capital Plan or other Component goals. Components must show that comparable

training, education, or professional development is not available within the United States or that

USD(P&R) Under Secretary of Defense for Personnel and Readiness

USSERA Uniformed Services Employment and Reemployment Rights Act

U.S.C. United States Code

program). Institutions granting this type of degree must meet standards and accreditation criteria

from an entity recognized by the U.S. Department of Education. Courses may be classroom-

based, Web-based or a hybrid of the two.

accreditation. The voluntary process of evaluating institutions or programs to guarantee

acceptable levels of quality, including recognition by the U.S. Secretary of Education.

career development program. Structured plans, processes, and activities directing and supporting

the systematic organizational, occupational, and individual growth of employees in designated

career fields. It entails a progression through a series of TE&PD programs and assignments

certification. The recognition or credential given to individuals who have met predetermined

qualifications set by an agency of government, industry, or a profession.

civilian human capital. Civilian employees at all grade levels in all jobs, occupations, and career

fields, including both white collar and blue collar positions, who provide an inventory of skills,

experience, knowledge, and capabilities that drives productive labor within an organization's

workforce.

community of interest. An approach for developing agreements necessary for meaningful

information on a community basis. Communities of interest consist of collaborative groups of

users who have a shared vocabulary to exchange information in pursuit of their shared goals,

interests, missions, or business processes. This group may include end users, program managers,

application developers, subject matter experts, Combatant Command, Service, and agency

competencies. An observable, measurable pattern of knowledge, skills, abilities, behaviors, and

other characteristics that an individual needs to perform work roles or occupational functions

successfully.

contact hours. The number of academic credit hours assigned to the course(s) times the number

of weeks in a term times the number of terms required to complete the course(s), certificate, or

degree.

(cg)).

development. Engagement in a set of learning experiences designed to achieve specific goals

and long-term objectives. Learning experiences often occur in the workplace, and include

coaching, mentoring, job rotation, developmental assignments, on-the-job training, and self-

study courses.

DoD sponsored. TE&PD activities approved by the DASD(CPP) as contributing to a strategy of

closure of identified competency gaps or that otherwise benefits organizational performance and

individual learning.

delivered by an accredited institution and may relate to a current or future mission-related

assignment.