Microsoft Word - 4th disbursement Daytona-College-HEERF-Fund-Report-Student-Portion.docx

DAYTONA COLLEGE

Higher Education Emergency Relief Fund Report –

Emergency Financial Aid Grants to Students

Public notice (updated December 31, 2020)

Daytona College (OPE ID:3939600) received education stabilization funds under Section

18004(a)(1) of the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”), Public

Law No: 116-136. This Fund Report applies to the student portion received under the Higher

Education Emergency Relief Fund that is designated exclusively for emergency financial aid

grants to students.

The institution appreciates that Congress and the President have made these critical funds

available for eligible students who have expenses related to the disruption of campus operations

due to the coronavirus pandemic. We take receipt of these federal funds seriously and are

distributing them in accordance with the CARES Act and implementing guidance.

The institution is making the below information available for transparency purposes and in

compliance with the U.S. Department of Education’s (“Department”) Electronic Announcement

of May 6, 2020.

For questions or concerns regarding this Fund Report, please contact William

Bradley, Director of Finance, at [email protected].

The institution signed and returned to the Department the Certification and Agreement

[for] Emergency Financial Aid Grants to Students. The institution has used, or intends to

use, no less than 50 percent of the funds received under Section 18004(a)(1) of the

CARES Act to provide emergency financial aid grants to students.

The total amount of funds that the institution will receive or has received from the

Department pursuant to the institution’s Certification and Agreement [for] Emergency

Financial Aid Grants to Students is $150,667.

The total amount of emergency financial aid grants distributed to students under Section

18004(a)(1) of the CARES Act as of the date of this Fund Report is $150,667.

The estimated total number of students at the institution eligible to participate in

programs under Section 484 in Title IV of the Higher Education Act of 1965, and thus

eligible to receive emergency financial aid grants under Section 18004(a)(1) of the

CARES Act, as of the date of this Fund Report is 112.

The total number of students who have received an emergency financial aid grant under

Section 18004(a)(1) of the CARES Act as of the date of this Fund Report is 112.

The methods used by the institution to determine which students receive emergency

financial aid grants and how much they would receive under Section 18004(a)(1) of the

CARES Act are provided at Attachment A.

Any instructions, directions, or guidance provided by the institution to students

concerning the emergency financial aid grants are provided at Attachment B.

See: https://ifap.ed.gov/electronic-announcements/050620HigherEdEmergencyReliefFundRptg

Attachment A

DAYTONA COLLEGE, 03939600 ATTACHMENT A METHODOLOGY FOR

DISTRIBUTION OF STUDENT EMERGENCY FINANCIAL AID GRANTS UNDER

Section 18004(a) (1) of the CARES Act

Daytona College is pleased to announce that our eligible students are able to participate in the

CARES Act, HEERF Emergency Grant program. As a small institution, we are grateful for the

opportunity to help our students with funds to assist them during the COVID-19 crisis. In order to

determine the eligibility of each student, our Financial Aid Director and institutional leaders met to

discuss and determine the criteria for disbursement methodology for the awards. Daytona College

wanted to ensure that the emergency grant dollars were distributed to eligible students as quickly

as possible, so based on a review of guidance by the USDOE and the Cares Act, the leadership

team took the following steps:

1. All Title IV eligible students from residential programs were identified and their Pell

eligibility was reviewed. In an effort to alert the students and to promote quick distribution

of the funds, we emailed every one of these Title IV eligible students to announce the grant

availability. We wanted to ensure that emails were current and if there were any initial

questions, students could respond. We asked the students to watch for a follow up email

that we sent two days later. Students who were ACTIVE with a start date of

4.20.20 or before were contacted

2. A follow up email included a simple attestation form completed by the student which

indicates the interest in receiving the grant, and information regarding need to cover

expenses related to the disruption of campus operations as they relate to the student’s

cost of attendance. These criteria include expenses such as food, child care, housing,

course materials and technology. The student provided certification via DocuSign and the

form was submitted by return email.

3. Of the 119 emails sent, to date, 112 students accepted the grant. Nearly all of the

respondents stated they and their families have suffered a loss of income as a result of

COVID-19 and thus were planning to use the funds to assist them with cost of attendance

needs as they continue their education. Most of the students submitted their responses

within 12-48 hours of receipt of the form, which indicated to us their sense of urgency and

interest. A copy of the form is attached.

4. After reviewing the submissions, an initial award of $416 was made to each of the

respondents by check, which, when totaled, accounts for $45,760. A second disbursement

of $456 was made to the eligible respondents by check in June, which when totaled,

accounts for $46,512. A third disbursement was of $328.62 was made to the eligible

respondents by check in June, which when totaled, accounts for $28,261.32. We will offer

an additional disbursement to eligible active students who meet the established criteria in

December, 2020.

• *Update – As of 12/31/20, a fourth and final disbursement of $584.71 was

made to the eligible respondents by check, which when totaled, accounts for

$32,159.05; of which $2,025.24 had been recovered from prior funding.

5. We established a new checking account with our local bank for the purposes of distribution

of the funds. We began disbursing individual checks on 05.14.20. As of 5.27.20, 105

students have received their first disbursement. Each student completed another form

upon check receipt to certify that they understood the purpose of the emergency grant.

This form is attached.

Attachment B follows

Section 18004 CARES Act - Student Application for Emergency Aid

Student Name:

Current Mailing Address:

Phone number(s): Email Address:

By submitting this form, I am requesting an emergency student aid grant. I understand that any money

awarded from this grant is to be used for expenses related to the disruption of campus operations due

to coronavirus. These expenses include eligible expenses under a student’s cost of attendance in the

calculation of Federal Financial Aid, such as food, housing, course materials, technology, health care, and

child care. I understand that The Secretary of Education does not consider these individual emergency

financial aid grants to constitute Federal financial aid under Title IV of the HEA.

Student Circumstances – I am requesting emergency aid based on the following:

☐

Loss of Income

☐

Change in Housing

☐

Change in Child Care

☐

Need for Course materials / Technology for online participation

☐

Other (Please Describe):

I certify the following:

•

I am eligible for Title IV Federal Financial Aid.

•

I understand that any money received is intended to cover my expenses related to the

disruption of campus operations.

•

All information provided as part of this application is true and correct to the best of

my knowledge.

I give my consent to DAYTONA COLLEGE to use the information provided herein for the purpose of

calculating the award of emergency financial aid in accordance with the CARES Act.

Student Signature/E-signature: Date Signed:

425 South Nova Road

Ormond Beach, FL 32174

P: (386) 267-0565

F: (386) 267-0567

Section 18004 CARES Act - Student Acceptance of Emergency Aid

Student Name:

Last 4 Digits of SSN:

xxx-xx-

Current Mailing Address:

Amount of Award:

I accept the grant award provided to me from funding made available to my institution

under the CARES

Act.

I certify the

following:

•

All information provided as part of this application is true and correct to the

best of my knowledge.

• I am eligible for Title IV Federal Financial Aid.

• I understand that any money awarded from this grant is to be used for expenses

related to the disruption of campus operations due to coronavirus. These

expenses include eligible expenses under a student's cost of attendance in the

calculation of Federal Financial Aid, such as food, housing, course materials,

technology, health care, and child care. The money I am receiving is

intended to cover my expenses related to the disruption of campus operations.

Student Signature/E-signature:

Date: ________