4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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Open for Submissions!
The peer review process for add-on content is open for
submissions through the Food Safety Resource Clearinghouse.
Prior to completing a submission, we highly recommend you
review the content in this newsletter.
Detailed below, we provide important details of the peer review
process for add-on content. This includes a brief background on the
stages of the peer review, instructions for submitters, request for
reviewers, and some FAQs.
Overview of the Add-on Peer Review Process
Click here to submit content for Peer Review
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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Background
The three FDA-funded Alliances (Produce Safety Alliance, Sprout
Safety Alliance, and Food Safety Preventive Controls Alliance) have
developed standardized food safety training curricula designed to
meet the needs of most stakeholders who must comply with the Food
Safety Modernization Act (FSMA) Produce Safety and Preventive
Controls for Human Food rules.
Additional content that is developed by any stakeholder group to
supplement the standardized curriculum is considered “add-on”
content.
Content included in add-ons can be delivered before, during, or after a
course as standalone materials. Examples of add-ons include
supplemental training modules, handouts/documents, factsheets,
videos, non-standardized workshops and short seminars, webinars,
and other learning materials.
To ensure the quality and scientific and regulatory accuracy of add-on
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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materials, the Western Regional Center to Enhance Food Safety,
WRCEFS developed the add-on content peer review process. The
WRCEFS team further collaborated with the Northeast Center to
Advance Food Safety (NECAFS) to incorporate the review
process into the Clearinghouse.
Note, the choice to submit add-on content for peer review is
optional.
The process for posting content without peer review to the
Clearinghouse remains the same. Similarly, when submitting content
for peer review, complete the general posting information and then
select "yes" when prompted for peer review to then provide the
additional peer review submission information.
Review Process Stages
There are three stages of the add-on peer
review process. These include:
1) Peer Review Request
2) Quality Check
3) Peer Review
*A visual overview of the process can be
viewed at the top of this newsletter.
Image Credit: Pixabay, Free-Photos, 2016
Getting to the Peer Review Process
The peer review submission process has been added to the bottom of
the existing Clearinghouse posting page. Begin the process as you
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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normally would to post your content to the Clearinghouse. At the
bottom of the posting form, you will now see an option for submitting
your content for peer review if it qualifies as an add-on. If you do
not have a user account on the Clearinghouse, you must sign up for
one before submitting content to the peer review process. You can
sign up for an account here
https://foodsafetyclearinghouse.org/user/register
Step 1: Peer Review Request
A submitter (i.e. the person who prepares and uploads all content for
review into the Clearinghouse) will determine:
(i) if the content qualifies as an add-on. When a qualifying add-
on "type" is selected during the posting process, the peer review
process option will automatically appear.
(ii) if they want the material peer reviewed. If "no" is selected,
then the content will be immediately posted to the Clearinghouse
without review. If "yes" is selected then the content will NOT be
posted to the Clearinghouse and will move forward through the peer
review process.
(iii) if the content can be reviewed at the time of submission.
For example, short courses will not be reviewed without the
submitter having conversed with the editorial team first. These and
other larger add-ons may need to be uploaded in a specific way to
best accommodate the request for review.
If the answer to any of these three questions is "no", then the
submitter should not fill out the Peer Review Request (PRR) section of
the Submit your Resource form (see image below). The submitter
should continue uploading their material through the normal
submission process in the Clearinghouse.
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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If the three criteria are met, the submitter must fill out the Peer
Review Request (PRR) section (see image directly below for accessing
add-on review request questions). After completing the form, the
submission moves into the quality check stage.
Step 2: Quality Check
Once the PRR and accompanying documents are successfully
submitted, staff from WRCEFS will be notified to start the quality
check process. For the first part of this stage, WRCEFS editors will
review the submitted materials for completeness.
If parts of the form are missing (e.g., forgot to attach add-on
document or did not answer questions about the evaluation if an
evaluation component is included for review) or add-on content is not
in a format available for review (e.g., paper copy only, content is
hidden behind password protected websites that are inaccessible to
reviewers), comments will be sent back to the submitter to make any
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needed amendments.
If the form is complete, the materials will be sent to a regional
facilitator who will solicit and assign reviewers (i.e. subject matter
experts on the content provided in the add-on) for the submitted
add-on materials.
Step 3: Peer Review
After reviewers have been identified and confirmed, the peer review
stage can begin. The reviewers will be asked to complete a Review
form within three weeks of the invitation to review. Reviewers and
editors (on an as needed basis) will decide the outcome of add-on
material. The reviewers will remain anonymous throughout the
process.
There are three possible outcomes for add-ons submitted for review:
reject, revisions required, and approve.
If the add-on is rejected or requires revisions, the decision and
comments will be provided to submitters. The content can still
be uploaded by the submitter into the Clearinghouse; however,
no peer-review designation will be provided. Add-ons can also
be revised and resubmitted for review. If planning to submit for
a second review, use the same submission form to resubmit
the revised add-on content and a response to reviewers
document.
Once approved, the add-on will be automatically uploaded onto
the Clearinghouse with the peer-review designation and date of
approval.
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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Steps for Submitters
To simply the above steps, a visual depiction of the steps required of
submitters has been provided below.
Request for Reviewers
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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At this time all regions/regional centers
are soliciting reviewers.
If you plan to submit content for
review, we highly encourage you to
sign up as a reviewer.
Please complete this survey by April 16th
to be added to our reviewer list:
https://oregonstate.qualtrics.com/jfe/form
/SV_cC51GrGczbC6bpY
Image Credit: Pixabay, Aymanejed, 2018
FAQs
Q1) How do we know what materials can be submitted for review?
A: For the initial launch of the peer review system, we are accepting
items that can be easily reviewed. This includes, but is not limited to,
factsheets, handouts, videos, and calculators/tools.
If something is more complex or would take longer to review, such as
supplemental training modules or non-standardized workshops, we
highly recommend that you reach out to the editor team at WRCEFS
([email protected]) so that we can determine how to best
review your content.
Q2: Will you take drafts or documents in a mock-up form?
A: No. Anything submitted must be in a final, publishable form. This
means any images, institution logos, or other final formatting
additions must be in place prior to submission. If the add-on is
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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accepted, it is automatically uploaded with the peer review
designation onto the Clearinghouse. The editorial team will not have
an easy way to manipulate these files once accepted.
Q3: Will I get any reviewer comments back if my add-on was
accepted?
A: Yes. A set of summary documents will be provided to all
submitters after review.
Q4: Can I resubmit my add-on if revisions are required or was
rejected.
A: Yes. When ready to resubmit the add-on, please use the same
submission form and include the revised add-on along with a
response to reviewers document.
Q5: How long will it take for my add-on to be reviewed?
A: In the early stages of this process, it is anticipated to take longer
for add-ons to be reviewed. This is due to onboarding new reviewers
and facilitators in the Clearinghouse review system. For shorter add-
ons (e.g., factsheets and short videos), we anticipate a review time of
1-2 months.
If you have any questions, please email the WRCEFS editorial
team using the button below.
Thank you!
We look forward to your submissions.
Additional Questions?
4/9/21, 11:13 AMThe peer review process for add-on content is accepting submissions!
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