student information handbook 2019-20

1

STUDENT INFORMATION

HANDBOOK

2019-20

Main Building, Indian Institute of Science (IISc)

     
 
 
INFORMATION FOR STUDENTS – 2019 
CONTENTS 
 
ACADEMIC EVENTS                    3 
 Course Students                    5 
 Research Students                  13 
 Integrated PhD Students                       26 
 External Registration Programme Students            33 
 Admissions of Foreign Nationals              36 
 Tuition and Other Fees                  37 
 Scholarships and Fellowships                42 
 Students’ Assistance Programme              46 
 Discontinuation of Studies                48 
 Discipline, Attendance and Leave Rules            49 
 Code of Ethics and Conduct                51 
     The Sexual Harassment Complaint Committee          52 
 Academic Integrity                   54 
 Facilities at Institute:   
1 JRD Tata Memorial Library                                 57 
2 Health Centre                   59 
3 Hostels and Dining Halls                60 
4 Students’ Council                  66 
5 Students’ Body for Innovation and Entrepreneurship (EntIISc)    67       
6 Recreational Facilities                68 
 
 
 
 
 

3

Academic Events 2019-20

REGULAR TERMS

I Term : 01 August 2019 to 10 December 2019

II Term : 01 January 2020 to 24 April 2020

Summer Term : 01 May 2020 to 30 June 2020

COURSE REGISTRATION

I Term : 01 August 2019 to 16 August 2019

II Term : 01 January 2020 to 15 January 2020

Summer Term : 01 May 2020 to 5 May 2020

MID – SESSION TERM

VACATION : 01 May 2020 – 31 July 2020

TERMINAL EXAMINATION

I Term : 27 November 2019 to 06 December 2019

II Term : 16 April 2020 to 25 April 2020

Summer Term : 30 June 2020

LAST DATE FOR DROPPING COURSES

I Term : Without mention on the Transcript 15 October 2019

With mention on the Transcript 15 November 2019

II Term : Without mention on the Transcript 02 March 2020

With mention on the Transcript 01 April 2020

Summer Term : Without mention on the Transcript 01 June 2020

With mention on the Transcript 15 June 2020

EXPANSIONS FOR THE ABBREVIATIONS USED

TGPA : Term Grade Point Average

CGPA : Cumulative Grade Point Average

SCC : Senate Curriculum Committee

SCRC : Senate Committee on Research Conferment

DCC : Departmental Curriculum Committee

4

Important information Research Training Programme and Course work

Sl.

No.

Programme

All students who joined prior July

2016 to follow 8 Point Scale

Students joining July 2016 to

follow 10 Point Scale

1.

PhD

Programme

Science Faculty - minimum 12 credits

with minimum CGPA of 5.5

Engineering - minimum 6 credits with

minimum CGPA of 5.5

Engineering (Direct PhD) – min 18 credits

with minimum CGPA of 5.5

(basket rule applies to obtain the 5.5

CGPA)

Science Faculty - minimum 12

credits with minimum CGPA of 7

Engineering - Minimum 12 credits

with minimum CGPA of 7

Engineering (Direct PhD) – min 24

credits with minimum CGPA of 7

(basket rule applies to obtain 7

CGPA)

2.

MSc (Engg)

(12 credits)

(MTech(Res)

from 2016)

Minimum 12 credits with minimum CGPA

of 5.5

(basket rule applies to obtain the 5.5

CGPA)

Minimum 12 credits with minimum

CGPA of 7 (with basket rule)

Waiver of General Test for students who

complete courses in two semesters with

a CGPA of at least 6.0

Continuation from MSc (Engg.) to PhD:

Minimum CGPA 6.5; for special cases 6

(All courses considered)

No General Test for M Tech (Res)

Continuation from M Tech

(Research) to PhD : Minimum

CGPA 8.0; for special cases 7.5 (All

courses considered)

3.

Int. Ph D

(64 credits)

First Term minimum TGPA of 5.0

Subsequent terms CGPA of 5.5

Minimum CGPA of 7.0 at the end of

both first and second year.

4.

ME / MTech/

M Des &

M.Mgt.

(64 credits)

First Term a minimum TGPA of 3.5

Subsequent terms a minimum CGPA of

4.0

Conversion from ME to PhD: min 32

credits; min CGPA 6.5, spl cases 6

First Term min. TGPA of 4.0

Subsequent terms CGPA of 5.0

Conversion from M Tech to Ph D

Min 24 credits; Min CGPA 8,

special cases 7.5

Distinction: Minimum CGPA 8.5

Including project Grade

5.

UG

Programme

(131 credits)

First Term a minimum TGPA of 3.5

Subsequent terms minimum CGPA of 4.0

First Class: min CGPA 4.8,

Distinction: min CGPA 7.0

First Term min. TGPA of 4.0

Subsequent terms min CGPA of 5.0

First Class: min CGPA 6.0,

Distinction: min CGPA 8.5

5

1 Course Students

1.1 Registration for Courses

1.1.1 Under the guidance of his/her Faculty Advisor, each student registers for a set of

courses. These include both the core courses and electives.

1.2 Term Course Load

1.2.1 For regular MTech/MDes/MMgt programmes, the credit load per term (including

project credits) in a term is as follows:

1.2.2 The stipulation on the minimum number of credits does not apply to the final

term.

1.2.3 Students may be allowed to complete the programme at a slower pace. This

requires prior approval of the Deans, on the basis of a recommendation from the

Faculty Advisor and the Chairperson of the department. Such approval can be

requested at the beginning of the term.

1.3 Exemption from a Core Course

1.3.1 Within 15 days of registration, a student may apply to the Chair of the

department seeking exemption from a core course on the basis of his/her prior

background. If the Chair approves, the student will be give a written examination, in

accordance with the schedule indicated below:

Particular

No. of Credits

Regular Term

Summer Term

Normal

16

8

Minimum

12

6

Maximum (in 1st Term)

18

–

Maximum if TGPA/CGPA in

16

8

the previous Term is < 7.0

Maximum if

TGPA/CGPA is > 7.0 but < 9.0

18

8

Maximum if TGPA/CGPA is > 9.0

21

8

6

1.3.2 Until the result is declared, the student should continue to attend classes. If

exemption is not granted, he/she should continue as a regular student.

1.3.3 Students may get exemption for a maximum of 6 credits over the entire

programme

1.4 Dropping of Courses

1.4.1 Dropping of courses requires the approval of the advisor and the course

instructor and is permitted only if the total number of credits does not fall below than the

minimum stipulated in Section 1.2.1. If it is done by the 15th of October in the August

term, 1st of March in the January term and 31st of May in the summer term, the

dropped course will not be listed in the final transcript. If the dropping is done after the

above dates but before 15th of November in the August term, 1st of April in the January

term and 15th of June in the summer term, the dropped course will be included in the

transcript with a ‘W’ (Withdrawn) grade.

1.4.2 A student may register again for a course which he/she has dropped in a

previous term.

1.5 Continuous Assessment

1.5.1 Evaluation is based on continuous assessment, in which sessional work and the

terminal examination contribute equally.

1.5.2 Sessional work consists of class tests, mid-term examinations, homework

assignments etc. Absence from tests or late submission of homework will result in loss

of marks. The break-up of the 50% sessional marks among these components will be

announced at the beginning of the course.

1.5.3 The 10-point system has been adopted in the Institute for those students joining

from the Academic Year starting in August 2016. For students who have joined the

institute prior to August 2016, the 8-point will continue to apply till they graduate.

1.5.4 The instructor decides the cut-offs for converting the total marks into grades.

Only the grade is recorded in the transcripts, the marks are retained internally. There

are 6 grades, designated A+, A, B+,B, C, D and F with the corresponding grade points

as given below. For course students, all grades except F are passing grades.

I Term

II Term

Summer Term

Written examination deadline

15 Sep

15 Feb

20 May

7

1.5.5 The Grade Point Average (GPA) is a measure of overall performance.

The Term GPA (TGPA) is based on the grades of the current term, while the

Cumulative GPA (CGPA) is based on the grades of all courses taken in the programme.

The grade points contribution of each course is the product of the number of credits and

the grade point value corresponding to the grade obtained in it. For instance, in a

3 credit course, if the student gets a B grade (which carries a grade point value of 7),

then the contribution to the total grade points is equal to 3 x 7 = 21. The TGPA is

obtained by adding the grade point contributions of all courses taken in the current term,

and dividing the total by the number of credits. The CGPA is calculated similarly, the

only difference being that one considers the grade point contributions of all the courses

taken in the programme. The TGPA and CGPA are rounded off to the first decimal

place.

1.6 Terminal Examination

1.6.1 Terminal examinations are held during the last fortnight of each term and during

the last week of the summer term. The timetable is notified in advance. Attendance in

the terminal examination is compulsory. If a student is absent, he/she shall be given

zero marks, and will get an F grade. Absence on medical grounds, certified by the Chief

Medical Officer of the Institute, may be condoned, and the student may be permitted to

take substitute examination(s) within a prescribed period.

1.6.2 A student can go through his/her corrected answer script with respect to courses

offered during the August-December term before 14th January of the next calendar

year, and similarly for courses offered during the January-April term, the student can go

through his/her corrected answer script before 25th May. If a change in the grade is

warranted as a consequence of the scrutiny by the student, then it should be reported to

Chairman, SCC for incorporating the change.

1.7 Academic Criteria for Continuation

1.7.1 Only two F grades are permitted during the programme. If a third F grade is

obtained, the student shall leave the Institute.

Grade

Grade Point Value

GgGrade

GGrade Point Value

A+

10

A

9

B+

8

B

7

C

6

D

5

F

0

8

1.7.2 In the first term, the TGPA should not be below 4.0, and in subsequent terms the

CGPA should not be below 5.0. If this condition is not satisfied, the student shall leave

the Institute.

1.7.3 In the first term, if the TGPA falls between 4.0 and 5.0, then in the following term,

the student is required to register for fewer courses, but must satisfy the prescribed

minimum of 12 credits.

1.8 Handling of ‘F’ Grades

1.8.1 Since ‘F’ is a failing grade, a student cannot graduate until he/she clears it, by

either repeating the same course or by taking a substitute course, as decided by the

DCC.

1.8.2 If the ‘F’ grade is obtained in a hard core course, the same course must be

repeated. For a soft core course, the substitute course can be any soft core course. For

an elective, the DCC can specify an appropriate alternative course.

1.8.3 Only one chance is given to clear each F grade. If the grade is F in the

replacement course, the student will not be allowed to continue.

1.8.4 Such repetition of courses is permitted only to clear F grades. Students are not

permitted to retake courses in which they have obtained any other grade.

1.8.5 Both the initial F grade and the higher grade from the replacement course will be

reflected in the transcript.

1.8.6 Getting an F grade makes the student ineligible for the award of Distinction, even

though clearing the F grade permits him/her to graduate with a degree.

1.8.7 Until an F grade is cleared, it will be used for the computation of the TGPA and

the CGPA. Subsequently, it will be omitted from the TGPA computation of the term in

question, and the grade from the repeated or the substitute course will replace it in

CGPA computation

1.9 Project

1.9.1 MTech/MMgt Students begin project work during the summer term of the first

year. The department specifies the break-up of the total project credits among the

summer term and the subsequent August and January terms. A single composite

project grade is awarded on the basis of the weighted total marks from a two-stage

evaluation. The first stage, which carries 30% of the marks, takes place after the third

term. The second stage carries the remaining 70%, and takes place in the month of

June of the second year. The composite project grade is combined with the CGPA of

the course work to get the class for the award of the degree, as specified in

Section 1.11.

1.9.2 Formal registration for the MDes Programme project is done in the third term,

9

and the final evaluation is carried out at the end of the fourth term. All other conditions

of the MTech project work apply.

1.9.3 The minimum pass grade for project work is ‘D’. A student who secures an F

grade will be given an opportunity to re-do the project. The period of this extension of

project work is required to be approved by the SCC on the recommendation of the DCC

and the project supervisor.

1.10 Degree Requirements

1.10.1 The normal duration of the M Tech, MDes and MMgt programmes is two years.

In special circumstances, a student may be permitted an extension, but must complete

all requirements within a maximum of 3 years. The scholarship will be restricted to the

first two years.

1.10.2 The computation of the final CGPA is done only after the student clears all

courses successfully.

1.11 Classification of Awards

1.11.1 Students graduate with award of MTech/MDes/MMgt degree. Distinction is

awarded to a student satisfying the following criteria. The award of Class is determined

by combining the CGPA including project grade as shown below:

(See also Section 1.8.6)

1.12 Attendance

1.12.1 If a student fails to have a minimum attendance of 75% in each course, he/she

will be asked to leave the Institute. A shortage of attendance may be condoned by the

Deans in exceptional circumstances.

1.13 Break in Studies

1.13.1 Students may be permitted a break in studies only on medical grounds. Written

permission of the SCC must be requested as soon as the problem is manifest. The

break may be for a maximum period of one year.

1.13.2 The request must be accompanied by a certificate from the Chief Medical Officer

(CMO) of the Institute. It should be forwarded through the Faculty Advisor and the

Chairman of the department.

1.13.3 Resumption of studies requires a fitness certificate from the CMO of the Institute.

1.13.4 The student must pay tuition and all other fees during the break period.

CGPA (Including Project Grade)

Award

8.5 and above

Distinction

10

1.13.5 For Medical leave, scholarship will be paid for a maximum period of one month.

1.14 Transfer / Upgradation to the PhD Research Programme

1.14.1 A mechanism is provided to transfer motivated MTech/MDes students to the PhD

programme after completion of two terms.

1.14.2 The minimum CGPA for eligibility is 8.0, (in this computation of the CGPA, the

basket rule does not apply, and one considers all courses credited) considering all

courses (a minimum of 24 credits) taken in the first two terms. In special cases, this

may be relaxed to a CGPA of above 7.5, on the basis of a specific departmental

recommendation with visible evidence of other strengths.

1.14.3 Transfer of M Tech/ M Des Students to the Ph D programme would be

considered only in the First Year; if their CGPA exceeds 8.0 in 10 point scale. Other M

Tech /M Des students who wish to join the Ph D programme after completing the

requirements for the M Tech degree could appear for the Ph D interview in the mid-year

admission interviews.

1.14.4 The proposed research supervisor must be identified at the time of applying for

transfer.

1.14.5 All cases will be considered on the basis of an interview, by a committee

consisting of the following:

▪ Chair of the department*

▪ Chairperson/Faculty Advisor

▪ Two faculty members from the department

▪ Proposed PhD Research Supervisor

*where the Chair is the Faculty Advisor or the proposed Research Supervisor, he/she

will identify another faculty member of the department to chair the committee.

1.14.6 The recommendation of the committee will be considered by the Senate

Committee on Research Conferment’s (SCRC). Applications forwarded to the SCRC by

June 30 will be considered in July, and those forwarded before November 30 will be

considered in December.

1.14.7 If approved, the date of registration for the PhD programme will be the date of

joining the MTech/ MDes programme.

1.14.8 The PhD research topic should be such that the courses taken during the first

year of the MTech/ MDes are sufficient for the Research Training Programme (RTP).

However, depending on the requirements of the problem and the recommendation of

the Research Supervisor(s), the student may credit one or two extra courses. In all

cases, he/she should complete the Comprehensive Examination within one year after

transfer to the PhD programme.

11

1.14.9 The student will receive a scholarship of Rs. 31,000 p.m. with effect from the

date of joining MTech / MDes. An enhanced scholarship of Rs. 35,000 will be paid on

successful completion of the Comprehensive Examination or completion of two years

from the date of initial registration for M Tech / M Des, whichever is later.

1.15 Privileges and Responsibilities

1.15.1 All students are bound by the rules and regulations of the Institute.

1.15.2 Full Time Students: During the tenure of their studentship, full-time students are

eligible for the following:

i. Residence in the Hostel, subject to availability.

ii. Membership of the Gymkhana.

iii. Participation in the activities of the Students’ Council

iv. Participation in the Students’ Assistance Programme

v. Assistance from the Students’ Aid Fund (SAF)

vi. Leave privileges

vii. Limited assistance from the Special Medical Care Scheme

1.15.3 QIP Scholars: These scholars are governed by specific rules of the Ministry of

Human Resource Development with regard to scholarship, duration of stay, leave, etc.

They are eligible for hostel accommodation (subject to availability) and membership of

the Gymkhana. They are not eligible for Students Aid Fund loans, the Students

Assistance Programme and Financial Assistance for attending National/International

Conferences.

1.15.4 Foreign Nationals:

1.15.4.1 Foreign Nationals are eligible for hostel accommodation (subject to

availability) and membership of the Gymkhana.

1.15.4.2 They need prior permission from the Dean to go out of India on

vacation/ leave.

1.15.5 Sponsored Candidates: Eligible for Gymkhana.

1.16 General

1.16.1 On all matters connected with course work and the prescribed requirements for

the degree, students should seek the guidance of their advisors or the Chair of the

department.

1.16.2 If a student admitted to MTech/MDes/MTech (Research) based on GATE/CEED

scores wants to discontinue his/her studies at the Institute, he/she must

surrender the scholarship received during his/her stay as on the date of

discontinuation (if any) before leaving the Institute, the student have to submit

the no dues certificate from all departments/ Centres/Units for further necessary

action.

12

1.16.3 Guidelines for internship

1.16.3.1 The maximum period for course students to go for internship is 3 months

with scholarship.

1.16.3.2 The entire period of internship (including the period where the student

does not get scholarship) will be considered as a part of their degree programme.

1.16.3.3 Approval must be obtained from the Dean. Beyond three months

approval from the SCRC.

13

2 Research Students

2.1 Orientation Programme

2.1.1 Immediately on admission, students undergo an orientation programme, to

familiarize them with departmental research activities and to establish a rapport with the

faculty.

2.1.2 Research Supervisor: Each student is assigned to a research supervisor,

keeping the following in view:

a) The research interests of the student.

b) The need of the department to maintain an equitable distribution among its

research programmes/faculty members.

2.1.3 Students choose the topic of research based on the advice of the research

supervisor.

2.2 Duration of Residence is as given in the table below:

Students registered for

Normal

Minimum

Maximum

PhD

5

2

6

MTech (Research)

2

1

2 ½

2.2.1 The minimum and maximum period mentioned above are from the academic year

the students are admitted for the programme (i.e. August Term or January Term,

accordingly). Students are provided with hostel rooms only for the above duration of

residence requirement. Once the maximum period is completed, students cannot stay in

the hostel rooms, as the studentship gets terminated beyond the maximum period

mentioned. Even if the students stay outside the campus, the studentship gets

terminated beyond the maximum period mentioned above.

2.3 Registration :

2.3.1 The students should submit that they will abide by the Institutes policies and need

to submit following undertakings

i On Usage Of Motorized Vehicles In The Campus

ii On Anti-Ragging

iii On Code Of Conduct

iv Any other document

2.3.2 At the time of joining, the student submits the scholarship application form and the

Code of Ethics form.

2.3.3 After being assigned to a Research Supervisor, he/she submits a registration

form. This should be done preferably within 2 weeks of joining the Institute. Registration

is effective from the date of joining.

14

2.4 Research Training Programme

2.4.1 The 10-point scaling system was adopted in the Institute from August 2016. For

students who have joined the institute prior to August 2016, the 8-point system will

continue to apply till they graduate. There are 6 grades, designated A+, A, B+, B, C, D

and F with the corresponding grade points as given below. For course students, all

grades except F are passing grades.

2.4.2 A student will have to register for a set of courses which will constitute the RTP,

as advised by the Research Supervisor(s), with the approval of the DCC. These are

termed RTP courses.

2.4.3 A research student may credit courses in addition to the ones required for RTP.

These are the non-RTP courses and may be taken before or after the Comprehensive

examination. There is no restriction on the number of such courses. Only courses with

grade C or better will be listed in the transcript; these grades are not used for

calculating the CGPA.

2.4.4 A student can go through his/her corrected answer script with respect to courses

offered during August-December term before 14th January of the next calendar year,

and similarly for courses offered during the January-April term, the student can go

through his/her corrected answer script before 25th May. If a change in the grade is

warranted as a consequence of the scrutiny by the student, then it should be reported to

Chairman, SCC for incorporating the change.

2.4.5 RTP and non-RTP courses have to be chosen after careful consultation

with the Research Supervisor/DCC member. RTP and non-RTP courses cannot be

interchanged after the registration of course/s.

2.4.6 MTech (Research) Students must complete their RTP in one year; PhD students

have to complete their RTP in one year six months. Direct PhD (BE / B.Tech / MSc)

students, i.e., those who join the PhD program directly after a BE/BTech degree, can

take at most two years to complete their RTP.

2.4.7 The minimum number of credits that student has to complete and the maximum

Grade

Grade Point Value

A+

10

A

9

B+

8

B

7

C

6

D

5

F

0

15

number of credits the student is allowed to register under RTP courses are as follows:

2.4.8 A student can drop courses with the approval of the Research Supervisor(s).

However, even in such cases, the time specified in Section 2.4.6 must be complied

with. Any delay has to be approved by SCC.

2.4.9 For non-RTP courses the grade will be reflected on the transcript only if the

grade obtained is ‘C’ or above; otherwise the course will be treated as being dropped

without mentioning in the transcript.

2.4.10 After successful completion of the RTP, the Research Supervisor(s) and the

department will initiate the process of forming the Comprehensive Examination board.

2.4.11 A student is deemed to have completed the RTP successfully and will be eligible

to appear for the comprehensive examination/general test if the following conditions are

met:

i The student must pass all courses with grade D or higher with the

Research Training Programme

Minimum

Maximum

Credits

(i) Student registering for PhD in the Engineering

Faculty:

With ME/MTech/MTech (Res) or equivalent qualification

12

21

BE/B Tech/MSc or equivalent qualification

24

33

Transfer from MTech to PhD (within two term)

24

33

Transfer from MTech (Res) to PhD (within two term)

24

33

(MTech (Res) 12 credits, additional 12 credits)

Continuation after submitting MTech (Research)

thesis

12

21

Continuation M Tech to PhD after the award of

degree

12

(ii) Student registering for M Tech (Research) :

12

21

(iii) (a) Student registering for PhD in Science with

MSc qualification

12

21

(b) Student registering for PhD in Science with

BTech

(only PhD degree 12 credits, PhD along with Masters

additional 12 credits)

24

33

16

exception of a Single F grade, which is permitted.

ii The student must secure CGPA of 7.0 or more. This CGPA will be

computed using a basket rule. According to this rule, the best grades of all the

courses that make up the minimum RTP credit requirement will be considered for

computation. The minimum RTP credit requirement is given in Section 2.4.6

2.4.12 If a student fails to get at least CGPA of 7.0 according to basket rule even after

taking maximum permissible credits for the programme or obtains more than one F

grade, he/she shall leave the Institute.

2.4.13 The transcript will list all the courses taken by the student and the CGPA in the

transcript will be computed taking into account the grades secured in all the courses

(including F grade). Grades obtained in the non-RTP courses will be listed separately.

2.5 Comprehensive Examination

2.5.1 After successful completion of the RTP, the candidate has to take the

Comprehensive Examination within 2 years from the date of registration.

2.5.1.1 In a comprehensive examination the candidate will be tested on both the

syllabus and research work carried out thus far.

2.5.1.2 The syllabus for the comprehensive examination must comprise material

from at least three courses. The syllabus should be drawn up so as to test the

breadth of the subject as reflected in the course outline in the Scheme of

Instruction book. The Research Supervisor(s) frames the syllabus for this

examination.

2.5.2 The conduct of the Comprehensive Examination will not be permitted unless:

a) Tuition and all other fees are paid.

b) Hostel dues up to the current month are cleared.

2.5.3 If a student fails in the Comprehensive Examination in the first attempt, he/she

may be allowed to appear once again within the next two months. In the event of a

failure in the second attempt, he/she will be asked to leave the Institute. However, for

Ph D the Comprehensive board may take decision on downgrading the Ph D students

to M Tech (Res) based on the performance of the students. It depends on the funding

agencies of fellowships.

2.5.4 Passing the Comprehensive Examination and getting the candidacy confirmed

(Refer to Section 2.6) are prerequisites for submitting the thesis.

2.6 Candidacy

2.6.1 After the student completes the RTP and passes the Comprehensive

Examination, the SCRC confirms his/her candidacy for the research conferment.

2.7 Upgrading of Registration from MTech (Research) to Ph D

17

2.7.1 Upgrading of registration from MTech (Research) to PhD is possible for a

candidate who obtains a minimum CGPA of 8.0 and has taken courses amounting to at

least 12 credits (in this computation of the CGPA, the basket rule does not apply, and

one considers all courses credited).

2.7.2 In special cases, upgrading may be permitted if the CGPA is not less than 7.5,

on the specific recommendation of the Committee, citing other visible academic

strengths of the candidate.

2.7.2.1 Interested candidates should submit a request through the Research

Supervisor at the end of the second or third terms.

2.7.2.2 All such requests will be considered initially by a Committee consisting of

the following:

Chair of the department*

Two faculty members from the department

Research Supervisor/s for MTech (Res)

Proposed Research Supervisor/s for PhD

*where the Chair is the current or the proposed Research Supervisor,

he/ she will identify another faculty member of the department to chair

the committee.

2.7.2.3 The recommendation of the Committee should be received by the SCRC

before 30th June / 30th November and will be considered in July/December. If

upgrading is approved, the date of registration for PhD will be the date of

registration for MTech (Res).

2.7.2.4 A scholarship of Rs. 31,000 p.m. will be paid with effect from the date of

joining MTech (Res). An enhanced scholarship of Rs. 35,000 p.m. will be paid on

successful completion of the Comprehensive Examination or on completion of

two years, whichever is later.

2.7.3 The candidate should complete the RTP with a minimum of 24 credits. The RTP

and the Comprehensive Examination should be completed within two years from the

date of registration.

2.7.4 The total period of scholarship will be same as that for a regular PhD student

registering directly for the PhD degree, i.e., 5 years.

2.8 Continuation for Ph D after Submission of Thesis for M Tech (Res)

2.8.1 A candidate desiring to continue for a PhD after submission of the MTech (Res)

thesis should apply through the Research Supervisor within 15 days of thesis

submission.

2.8.2 All such requests will be considered initially by a Committee consisting of the

following:

Chair of the department*

18

Two faculty members from the department

Research Supervisor/s for M Tech (Res)

Research Supervisor/s (proposed) for PhD

*where the Chair is the current or the proposed Research Supervisor, he/she will

identify another faculty member of the department to chair the committee.

2.8.3 To be eligible, the candidate should have secured a CGPA of 8.0 (considering all

courses credited, and not just the minimum required for completing the RTP). In special

cases, this may be relaxed to a CGPA of not less than 7.5, on the specific

recommendation of the Committee, citing other visible academic strengths of the

candidate.

2.8.4 Research publications arising out of the M Tech (Res) work would be a positive

factor.

2.8.5 Timely submission of the MTech (Res) thesis is an important criterion for judging

research ability. Students who have had their MTech (Research) registration cancelled

are not eligible for continuation for PhD.

2.8.6 After receiving the approval of the SCRC, the candidate should apply for PhD

registration, which would be provisional, subject to the award of the MTech (Res)

degree.

2.8.7 The date of registration for the PhD degree will be the date of submission of the

MTech (Res) thesis.

2.8.8 The candidate is eligible for scholarship from the date of the PhD registration on

the terms applicable to students who register for PhD with an ME or MTech

qualification.

2.8.9 The candidate should complete the RTP by taking at least 12 additional credits,

irrespective of the number of credits taken at the MTech (Res) level.

2.9 Monitoring the Progress of Research Students

2.9.1 Ph D Registrants Monitoring will be done as follows:

▪ By the Comprehensive Examination Board – at the time of the

Comprehensive Examination.

▪ By the Departmental Committee – at the end of the 3rd year

All problem cases will be considered for possible cancellation of registration.

2.9.2 MTech (Res) Registrants

• Monitoring will be done as follows:

• By the Dean’s Committee – at the end of 2½ years

• By the Director’s Committee – at the end of 3 years

All problem cases will be considered for cancellation of registration.

2.9.2 Cancellation of Registration

19

2.9.3.1 For each research degree, there is a period of time beyond which the

registration is automatically cancelled. After the cancellation of registration, the

student can submit the thesis only after getting the cancellation revoked. He/she

must initiate this process by submitting a draft thesis, along with a letter to the

Dean furnishing justifiable reasons for the delay in thesis submission.

2.9.3.2 The Research Supervisor should forward this letter and the draft thesis

through the Chair of the Department, along with a letter in support of the appeal.

Under some circumstances the cancellation can be revoked.

2.9.3.3 The following table shows details of the different time periods and also

the maximum period of registration, beyond which the cancellation of registration

cannot be revoked.

*A committee will be formed with the supervisor as the convener if the Director

permits revocation. For PhD candidates, the committee will be composed of

three additional members with at least two from outside the candidate’s

department. For MTech (Res) candidates the committee will consist of two

additional members with at least one from outside the candidate’s department.

2.9.4 After the cancellation of registration, the student can submit the thesis only after

getting the cancellation revoked. He/she must initiate this process by submitting of a

draft thesis, along with a letter to the Dean furnishing justifiable reasons for the delay in

thesis submission. The Research Supervisor should forward this letter and the draft

thesis through the Chair of the Department, along with a letter in support of the appeal.

2.9.5 The Dean may seek the opinion of experts, if required. In deserving cases, he

will recommend the revocation to the Chairman of the Senate. The norms are as follows

Programme

Cancellation

after

Revocation by Deans

during

Revocation by

Director

*during

M Tech (Res)

2 ½ Y

2 Y 6 M -3Y

3 Y – 3 ½ Y

PhD (Engg)(with M Tech)

6Y

6Y – 7Y

7Y – 8Y

PhD (Engg)(with B Tech)

6Y

6Y – 7Y

7Y – 8Y

PhD(Science)

6Y

6Y – 7Y

7Y – 8Y

Sl.

No.

Programme

Maximum time limit for submission

of thesis

Time limit for revocation of

cancellation of registration

1

PhD

6 years

8 years

2

Integrated

8 years

10 years

PhD

3

M Tech (Res.)

2 ½ years

3 ½ years

20

2.9.6 These norms are applicable to all categories of research students including staff

registrants, external registrants, other sponsored candidates and QIP Scholars.

2.10 Break in Studies

2.10.1 Students can be permitted a break in studies only on medical grounds, on

production of a medical certificate issued by the Chief Medical Officer (CMO) of the

Institute. Permission from the SCRC must be sought as soon as the problem is

manifest. The break is for a maximum period of one year.

2.10.2 If prior permission is not obtained, it will be considered as a case of

discontinuation, and action will be taken to cancel the registration.

2.10.3 The student must pay tuition and all other fees during the break period.

2.10.4 For resumption of studies, a Fitness Certificate issued by the CMO of the

Institute is essential.

2.11 Submission of Thesis

2.11.1 A Synopsis must be submitted along with the thesis. The synopsis must not

exceed three pages and is to be submitted both as a hard copy and in electronic format.

2.11.2 M Tech (Res) thesis work should display a good mastery of the background

literature and give evidence of some originality in interpretation of data, development of

new experimental or theoretical techniques, or addition to existing knowledge.

2.11.3 PhD thesis work should show substantial contribution to the advancement of

scientific and/or industrial knowledge design or development. It is evaluated primarily on

the quality and quantity of its contribution to new knowledge, interpreted in the widest

sense to include instrumentation and applied work of an innovative nature. The thesis

should show evidence of critical evaluation and judgment, and good mastery of the

background literature, as well as the candidate’s capacity to relate his/her specialized

research to the broader framework of the general discipline within which it falls.

2.11.4 The candidate is required to give a colloquium on the thesis work before

submitting the synopsis. The thesis needs to be submitted within six weeks of the

colloquium. However, colloquium cannot be given during the period of cancellation of

registration. It should be given only after revocation of cancellation of registration. In

case the colloquium is given before cancellation and the thesis submission is done after

six months, crossing the time period specified for cancellation of registration, it is

mandatory that the colloquium be repeated after revocation of cancellation.

2.11.5 It is possible for a student to submit his/her thesis without a guide. A committee

will be set up by the Deans, based on the request of the student, in consultation with the

Chairperson of the department.

21

2.12 Thesis Fee :The following fees has to be paid when submitting the thesis:

Programme

Revised

M Tech (Res)

Rs. 3,000/-

Thesis

PhD Thesis

Rs. 5,000/-

2.13 Continuing After Submission of Thesis

2.13.1 With prior approval from the Deans, full-time PhD students can continue

research work at the Institute from the date of thesis submission up to the successful

completion of the oral examination. A formal request must be made through the

Research Supervisor(s) while submitting the thesis.

2.13.2 A student who submits the thesis within the durations mentioned below may be

designated as IISc-Research Associate, from the date of submission of the thesis for a

maximum period of twelve months (one year). The consolidated honorarium will be Rs.

38,000 per month. This will remain unchanged for the entire period of Research

Associateship. However, after the award of the degree, if the candidate continues

his/her stay in the same supervisor’s laboratory; the supervisor can top up the amount

.(This includes a maximum period of 12 months only)

2.14 Thesis Defense

2.14.1 The student is required to take an oral examination on the thesis. An undertaking

to this effect should be submitted along with the thesis.

2.14.2 Failure to attend the oral examination within six months of receiving the reports

of all examiners will lead to cancellation of registration.

Programme

Eligible for IISc RA, if the PhD thesis

submitted within

PhD (Science)

5 years

Int. PhD

7 years

PhD Engineering

4 years 6 months

With ME / MTech / MSc (Engg.)

Dir. PhD (Engg.) with BE /

BTech / MSc

5 years

22

2.15 Privileges and Responsibilities

2.15.1 Regular full-time students are eligible for the following:

i Residence in the hostel, subject to availability

ii Participation in the Students’ Assistance Programme

iii Assistance from Students’ Aid Fund (SAF)

iv Leave privileges

v Limited assistance from the Special Medical Care Scheme

vi Membership of the Gymkhana, and

vii Participation in the activities of the Students’ Council

2.15.2 Scheme and Project Staff: Students who are admitted as regular full-time

students but later join identified sponsored schemes or projects for short periods, and

will be resuming full-time research studentship subsequently, shall carry with them all

the privileges and responsibilities that are available for regular full-time students.

2.15.3 QIP Scholars:

2.15.3.1 They are governed by the specific rules of the AICTE/MHRD with regard

to scholarship, duration of stay, leave, etc. They are eligible for hostel

accommodation (subject to availability) and membership of the Gymkhana.

2.15.3.2 For all other purposes, they will be governed by the same rules as are

applicable to regular full-time students.

2.15.4 Sponsored Candidates from Other Institutions:

With regard to privileges and responsibilities, they are treated on par with staff

registrants.

2.16 Registration by Full-Time Staff Members of the Institute

2.16.1 A staff member such as Scientific Officer/Technical Officer/Scientific

Assistant/Lab Assistant who has put in a minimum of 3 years of continuous service in a

regular position can apply for registration in the PhD programme of the Institute without

detriment to his/her normal work, provided he/she possesses the required academic

qualifications.

2.16.1.1 The department should ensure that there is sufficient proof of his/her

ability to undertake research work.

2.16.1.2 After obtaining administrative approval, the application should be

forwarded by the Chair of the department to the Academic Section along with the

recommendation of the COP of the department.

2.16.1.3 The Chair is also required to certify that

i Departmental work will not be affected

ii The work of the students, technical support, etc., would not be

affected; and

23

iii The registration would improve the teaching and research

capabilities of the staff member and his/her work in the

laboratories as well as in developmental tasks

2.16.1.4 Before being considered by the SCRC, a Committee consisting of the

following would judge the academic suitability of the candidate:

• Dean of the Faculty concerned or his/her nominee

• Chairperson of the department*

• One expert from within the department (other than the

Research Supervisor)

• An expert in the area from outside the department

• Proposed Research Supervisor(s)

*where the Chairperson is the Research Supervisor, he/she will

identify another faculty member of the department to serve in his

place.

2.16.1.5 The registration of staff members is made only twice a year, before

August and January terms. All the above processes should be completed well

before the beginning of the term and the registration shall be from the first day of

the term.

2.16.1.6 The minimum period of residence for a staff registrant is the same as for

regular students.

2.17 General

2.17.1 On all matters connected with research work and the prescribed requirements for

research degrees, students are advised to seek guidance from their Research

Supervisor(s) and the Chair of the department.

2.17.2 Revocation of Cancellation: For each research degree, there is a period of time

beyond which the registration is automatically cancelled. Under some circumstances

the cancellation can be revoked. The following table shows the maximum period of

registration, beyond which the cancellation of registration cannot be revoked. Additional

time may be given to students to address.

24

Programme

Cancellation

Revocation by

Revocation by Director*

during

after

Deans during

M Tech (Res)

2Y 6M

2Y 6M – 3Y

3Y – 3 ½

PhD (Engg)

6Y

6Y – 7Y

7Y – 8Y

(with M Tech)

PhD (Engg)

6Y

6Y – 7Y

7Y –8Y

(with B Tech)

PhD (Science)

6Y

6Y – 7Y

7Y – 8Y

*A committee will be formed with the supervisor as the convener if the Director permits

revocation. For PhD candidates, the committee will be composed of three additional

members with at least two from outside the candidate’s department. For MTech (Res)

candidates the committee will consist of two additional members with at least one from

outside the candidate’s department.

2.17.3 Hostel Accommodation:

Maximum possible duration of stay in the hostels is summarized in the table below.

2.17.4 Copyright Ownership of Thesis Work:

Copyright of the material reported in the thesis rests with the student. However, if the

thesis is published as a book, the advisor also can be a co-author. Further, the student

needs to acknowledge the support of the Institute. Further, (a) Even though copyright

has been transferred to a journal/ conference proceedings publisher, the authors of the

paper can exploit the work for academic purposes. So, if the student has publications

out of his/her research work, there is no problem in including the material in the papers

in his/her thesis. (b) Any part of the thesis can be patented only according to the IP

policy of the Institute and the resulting IP will be shared as per the Institute norms.

Program

Maximum Duration of stay from the Date of Admission

PhD (Science)

6 Years

PhD-

6 Years

Engineering

MTech (Res)

2 ½ Years

25

2.17.5 Guidelines for internship / collaborative research work.

i. The maximum period is 12 months for Ph D students,

ii. The scholarship will be paid for a period of 12 months for an PhD student.

The period is the cumulative period for all internship/ collaborative programs.

After this period the scholarship will be stopped.

iii. If there is a joint research program, then the decision may be taken case

by case by Dean according to the terms and conditions of MoU.

iv. A prescribed form will have to be submitted along with their application for

internship/collaborative program.

v. The entire period of internship/collaboration (including the period where

the student does not get scholarship) will be considered as a part of their degree

program.

vi. This is only for students before they submit their thesis. No scholarship

will be paid for students who have submitted their thesis or after 6 weeks of the

colloquium. It is also suggested that such students, along with their thesis

processing fee, give an undertaking that if they go on an internship/collaboration

they will not be paid any scholarship and will have to vacate the Hostel.

26

3 Integrated PhD Students

3.1 Durations and milestones

The period of residence is as follows:

Fellowship

Minimum period

Maximum period

duration

7 years

5 years

8 years

3.1.1 Coursework

The 10-point system has been adopted by the Institute for those students joining

the institute from the Academic Year starting in Aug 2016. For students who have

joined the institute prior to August 2016, the 8-point system will continue to apply

till they graduate. There are 7 grades, designated A+, A, B+, B, C, D and F with the

corresponding grade points as given below. For course students, all grades except F

are passing grades.

3.1.1.1 All students must complete a total of 64 credits for successful completion

of the course program.

3.1.1.2 The coursework during the first year consists predominantly of a

common program (core courses) for all students, independent of the future

research area.

3.1.1.3 At the end of the second semester, the Divisional Committee chaired by

the coordinator of the Integrated PhD Program will assign each student to a

project (research) supervisor (from a list of three faculty members given by the

student), taking into account the following factors:

i The student’s research interest and performance in the course

work (CGPA)

Grade

Grade Point Value

A+

10

A

9

B+

8

B

7

C

6

D

5

F

0

27

ii The research programs of the Division as a whole, and

iii The consent of the faculty member (project supervisor) concerned.

This process must be completed before the beginning of the second year, and

this information must be communicated to the Academic Section by the

coordinator. It is not mandatory that the research supervisor for the PhD program

be the project supervisor.

3.1.1.4 The third-semester and the fourth-semester coursework will be chosen

on the advice of the project supervisor. It is desirable but not mandatory that the

supervisor consults the coordinator in this context.

3.1.1.5 In the third semester, the student may commence the project work

leading to the PhD degree.

3.1.1.6 Scrutiny of the answer scripts of the final examination in a course

by the student: A student can go through his/her corrected answer script with

respect to courses offered during August-December term before the 14th

January of the next calendar year, and similarly for courses offered during the

January-April term, the student can go through his/her corrected answer script

before 25th May. If a change in the grade is warranted as a consequence of the

scrutiny by the student, then it should be reported to Chairman, SCC, for

incorporating the change.

3.1.2 Dropping of courses

Not more than one course per semester may be dropped, in consultation with the

coordinator in the first year, and with both the supervisor and the coordinator in the

subsequent year. These unfinished courses, or their equivalents in the case of elective

course, must be completed successfully by the end of the third year.

3.1.3 Exemption

3.1.3.1 Within 15 days of registering for a core course, a student may apply to

the coordinator of the Integrated PhD Program seeking exemption from it on the

basis of his/her prior background. This option is available to all students except

for those in the Division of Chemical Sciences. The student will be given a written

examination, in accordance with the schedule indicated below, based on the

approval of the coordinator.

3.1.3.2 Exemption is granted if the student secures a ‘B’ or a higher grade in this

examination. The student will be given the same grade in the course as the one

obtained in the written examination; the credits will count towards the degree

requirements, and they will be used for the computation of the TGPA/CGPA.

Semester I

Semester II

Summer

semester

15 Sep

15 Feb

20 May

Written examination

deadline

28

3.1.3.3 If exemption is not granted, the student should continue to attend classes

as a regular student.

3.1.3.4 Exemption is permitted for up to a maximum of 6 credits during the entire

period of studentship.

3.2 Continuous Assessment

3.2.1 A student must have a CGPA of not less than 7.0 at the end of both the first and

the second year. If this condition is not met the student will have to leave the program.

3.2.2 If a student gets the grade ‘F’ in a core course, then the student will be required

to repeat the same course whenever it is offered again. His / her obtaining the grade ‘F’

in the second attempt will result in the student being discontinued from the program.

3.2.3 If a student gets the grade ‘F’ in an elective course, then the student will be

required to take an equivalent course as suggested by the coordinator of the Integrated

PhD program in the first year and as suggested by the research supervisor, in

consultation with the coordinator, in the second year. His/her obtaining the grade ‘F’ in

the latter course will result in the student being discontinued from the program.

3.2.4 If a student obtains more than two ‘F’ grades during the entire program, then the

student will be asked to discontinue from the program.

3.2.5 By the 31st of July of the second year, all students will have to inform the

coordinator of the Integrated PhD Program of the respective division of their decision to

opt to continue towards the PhD degree or towards the MS degree alone.

3.2.6 For students opting to continue towards the PhD degree, a comprehensive

examination will be held by the end of two-and-a-half years. In all circumstances the

comprehensive examination must be conducted by the end of the third year.

3.2.7 For students opting for the MS degree alone, a MS thesis must be submitted by

the 31st of March of their third year after giving the colloquium. If the thesis is not

submitted by the 31st of July of their third year, the registration will be cancelled. A

successful defence of the MS thesis, which includes an oral examination, is an essential

requirement for the award of the MS degree. No comprehensive examination is required

in such cases.

3.3 Comprehensive Examination

3.3.1 Students will not be permitted to take the comprehensive examination unless:

i Tuitions and other fees are paid; and

ii Hostel dues up to the current month are paid.

3.3.2 The comprehensive examination will be conducted by a Board appointed by the

Senate Committee on Research Conferment’s (SCRC). The syllabus of the examination

will encompass the examinee’s coursework and subjects recommended by the

project/research supervisor(s).

29

3.3.3 The Comprehensive Examination Board will recommend any one of the

following:

i The student is eligible to continue towards the PhD degree.

ii The student is eligible to continue only for the MS degree.

iii The student will be asked to discontinue from the program.

3.3.4 For students who have been recommended by the Comprehensive Examination

Board (CEB) to continue towards the PhD degree, the rules of the regular PhD program

will apply.

3.3.5 For students who have been recommended by the CEB for the MS degree only,

the MS thesis must be submitted by the end of six months from the date of the

comprehensive examination. If the thesis has not been submitted by this time, the

student’s registration will stand cancelled.

3.3.6 For students who have been recommended by the CEB to discontinue from the

program, discontinuation will be with effect from the date of the comprehensive

examination.

3.4 Candidacy

3.4.1 On the basis of the recommendation of the CEB, the SCRC confirms the

candidacy of the student for the research conferment of either a PhD or a MS degree.

3.4.2 Students continuing towards the PhD receive an enhancement of their

scholarship as per Institute norms. If the comprehensive examination is held after two-

and-a-half years, the enhancement (in case the student has been adjudged to continue

towards the PhD degree) will be effective from the date of successful completion of the

comprehensive examination.

3.4.3 For students who opted for or were recommended by the CEB to continue

towards MS degree only, there will be a one-time enhancement of scholarship as per

Institute norms, at the beginning of their third year, provided all course work

requirements are successfully completed. However, beyond two-and-a-half years, the

student will receive financial assistance as per Institute norms for a maximum period of

six months.

3.4.4 Successful defence of the PhD thesis is qualification for award of both the MS

and PhD degrees, which will be given together. In this case, the date mentioned on the

MS degree certificate will be that of the Council meeting subsequent to the successful

completion of the comprehensive examination.

3.5 Monitoring of Progress

3.5.1 Monitoring will be done as follows for the students continuing for the PhD degree:

By the Comprehensive Examination Board: at the end of 2 years (up to 2½ years in

normal circumstances)

30

By the Departmental Committee : at the end of the 6th and 7th years

By the Dean’s Committee : at the end of 8 years

By the Director’s Committee : at the end of 9 years

3.5.2 A student’s registration in the Integrated PhD Program will be cancelled at the

end of the 8th year if he/she has not completed by that time.

3.5.3 The Dean processes the requests for revocation of cancellation of registration as

per the norms of the institute. All such recommendations are communicated to the

SCRC.

3.6 Break in Studies

3.6.1 Students can be permitted a break in studies only on medical grounds, on

production of a medical certificate issued by the Chief Medical Officer (CMO) of the

Institute. Permission from the SCRC must be sought as soon as the problem is

manifest. The break is for a maximum period of one year.

3.6.2 If prior permission is not obtained, it will be considered a case of discontinuation

and the registration of the student may be cancelled.

3.6.3 During break in studies, the student must pay the applicable tuition and other

fees.

3.6.4 For resumption of studies, a Fitness Certificate issued by the CMO of the

Institute is essential.

3.7 Submission of Thesis

The following fees have to be paid when submitting the thesis:

Programme

Revised

MS Thesis

Rs. 3,000/-

PhD Thesis

Rs. 5,000

3.7.1 Two weeks in advance of the probable date of thesis submission, a synopsis not

exceeding four pages is to be submitted, both as a hard copy and in electronic format.

Before submitting the synopsis, the candidate is required to give a colloquium on the

thesis work. However, colloquium cannot be given during the period of cancellation of

registration. It should be given only after revocation of cancellation of registration. In

case the colloquium is given before cancellation and the thesis submission is done after

six months, crossing the time period specified for cancellation of registration, it is

mandatory that the colloquium be repeated after revocation of cancellation

3.7.2 The thesis fee applicable at the time of submitting the thesis has to be paid while

submitting the thesis.

31

3.8 Timely Submission of Thesis

A student who submits a thesis for the Integrated PhD degree within seven years from

his/her date of joining may be designated as “Institute Research Associate” from the

date of submission of the thesis for a maximum of 12 months.

3.9 Revocation of Cancellation of registration

For each research degree, there is a period of time beyond which the registration is

automatically cancelled. Under some circumstances the cancellation can be revoked.

The following table shows the maximum period of registration, beyond which the

cancellation of registration cannot be revoked. Additional time may be given to students

to address revocation of cancellation.

*

A committee will be formed with the supervisor as the convener if the Director permits

revocation. The committee will be composed of three additional members with at least

two from outside the candidate’s department.

3.10 Copyright Ownership of Thesis Work

Copyright of the material reported in the thesis rests with the student. However, if the

thesis is published as a book, the advisor also can be a co-author. Further, the student

needs to acknowledge the support of the Institute. Further,

i Even though copyright has been transferred to a journal/ conference

proceedings publisher, the authors of the paper can exploit the work for

academic purposes. So, if the student has publications out of his/her research

work, there is no problem in including the material in the papers in his/her thesis.

ii Any part of the thesis can be patented only according to the IP policy of

the Institute and the resulting IP will be shared as per the Institute norms.

3.11 Guidelines for internship / collaborative research work.

i. The maximum period is 12 months for Int. Ph D students,

ii. The scholarship will be paid for a period of 12 months for an Int. PhD

student. The period is the cumulative period for all internship/ collaborative

programs. After this period the scholarship will be stopped.

iii. If there is a joint research program, then the decision may be taken case by

case by Dean according to the terms and conditions of MoU.

iv. A prescribed form will have to be submitted along with their application for

internship/collaborative program.

Cancellation

Revocation

Revocation by

Programme

by Deans

After

During

Director * during

Int. PhD

8Y

8Y-9Y

9Y-10Y

32

v. The entire period of internship/collaboration (including the period where the

student does not get scholarship) will be considered as a part of their degree

program.

vi. This is only for students before they submit their thesis. No scholarship will

be paid for students who have submitted their thesis or after 6 weeks of the

colloquium. It is also suggested that such students, along with their thesis

processing fee, give an undertaking that if they go on an internship/collaboration

they will not be paid any scholarship and will have to vacate the Hostel.

33

4 External Registration Programme Students

4.1 Registration

4.1.1 Candidates register immediately on joining, by submitting a registration form that

is to be forwarded by the department to the Academic Section, along with the following:

i A research proposal drawn up in consultation with research supervisors

from the organization and from the Institute.

ii A determination of adequacy of scientific facilities at the organization for

work leading to a research degree.

iii An assurance from the organization that

a) The proposed research work will constitute part of the programme

of the organization.

b) The necessary facilities will be provided to the registrant for his/her

research work.

c) The research supervisor from the Institute will be given access to

the facilities necessary for the research work of the registrant in the

organization.

d) The necessary leave will be given to enable the registrant to

complete the research training programme.

e) The organization must provide sufficient time for the candidate to

carry out his/her thesis work. Hence, after successful completion of the

RTP, the candidate must be permitted to be on leave for an average of

one day a week, in order to effectively spend time on his/her PhD work.

f) Travel expenses of the organization supervisor to attend various

meetings conducted at the Institute, in connection with the evaluation and

progress monitoring of the student, must be supported by the

organization.

g) An undertaking that the candidate is not registered for academic

conferment at any other institution.

4.2 Research Supervisors

4.2.1 The candidate will work under the supervision of at least one research supervisor

from the Institute and one from the sponsoring organization.

4.2.2 For PhD candidates, the research supervisor(s) from the organization should

have a PhD degree.

34

4.3 Change of Organization

4.3.1 If the candidate changes the place of work or leaves the organization, the

registration will be cancelled, irrespective of the stage of research work (except in cases

where the thesis has already been submitted).

4.3.2 If the research supervisor from the organization leaves the organization, or

changes the place of work, the candidate should apply to the SCRC for a change of

guide along with a CV of the proposed organization guide and permission letter from the

Organization.

4.4 Candidates Going Abroad

4.4.1 If a candidate goes abroad before the completion of the Comprehensive

Examination/ General Test, the registration will be cancelled. Prior permission from the

SCRC to be obtained to apply for No-objection Certificate to go abroad.

4.4.2 After the Comprehensive Examination, travel abroad requires prior permission of

the Deans.

4.4.3 The maximum period of such absence is one year, and if the candidate does not

return at the end of this period, registration will be cancelled.

4.5 Duration of Work and Research Training Programme (RTP)

4.5.1 The norms for successful completion of the RTP and the minimum period for

submission of thesis are the same as for regular students.

4.5.2 Candidates must spend a minimum period of one term in residence at the

Institute to complete the RTP. This should be the first term after joining. PhD candidates

with BE/BTech/MSc qualifications may need to be in residence for two terms.

4.6 Progress Reports and Monitoring of the Progress of the Research Work

4.6.1 The registrant must submit half yearly progress reports, signed by both the

research supervisors and forwarded through the Chair of the department. He/she is also

required to be in constant touch with the research supervisor from the Institute. In case

these conditions are not met, registration will be cancelled.

4.6.2 The research supervisor from the Institute has the primary responsibility of

monitoring the progress of the research work.

4.6.3 The time schedules and procedures are the same as those of regular PhD and

MTech (Research) registrants.

4.7 Comprehensive Examination/General Test

4.7.1 The norms are identical to those for regular students.

35

4.8 Candidacy

4.8.1 After the SCRC obtains the report from the CE Board with regard to successful

completion of the RTP and the Comprehensive Examination, it will confirm the

candidacy of the student for the research conferment.

36

5 Admissions of Foreign Nationals

5.1 Full-time research

Application should be made online to the Chairperson of International Relations Cell

(IRC) by 31st of January every year. Short listed candidates will be interviewed over the

phone or by video conferencing. Selected candidates will be offered fellowships and

hostel accommodation on campus. The fellowship amount is equal to that of regular

Indian students. The fellowship is renewable for up to 2 years for MTech (Research)

and 5 years for PhD, subject to satisfactory performance.

5.2 Short time research work

5.2.1 Foreign nationals with appropriate qualifications may be admitted to register for

specific courses and to do project work in an identified department. Prospective

candidates should send their applications to the Chairperson, International Relations

Cell.

5.2.2 Normally the registration is for one or two terms.

5.2.3 Fees to be paid are as given below:

Fee per term : Rs. 12,000/-

Auditing of Course fee : Rs. 10,000/- (per course)

37

6 Tuition and Other Fees

Students are required to pay the fees prescribed by the Institute. These are liable to changes

from time to time. The details of the fees in force are given below:

6.1. Fees per annum (All figures in Rupees):

6.1.1 Regular and QIP Full-Time Students

A. Tuition and other annual fees (for General candidates)

*From third year onwards Int. PhD students must pay the fees as applicable to PhD students.

** Sponsored and all students must pay the fees on or before 16th August.

$$including QIP students

Particulars

PhD

MTech(

Res)

*Int. PhD

(for II year)

$MTech /

MDes

**Spons.

MTech

Bachelor of

Science(Rese

arch)Program

me

MMgt

Tuition Fee

15000

9000

14000

10000

100000

Gymkhana Fee

1200

Other Academic

3700

50000

Fees

Students

300

Emergency Fund

TOTAL

20200

14200

19200

15200

151500

PAYMENT in

Instalment’s

I

10000

6000

19200

7000

51500

5100

4100

50000

II

III

5100

4100

50000

38

B. Tuition and other annual fees (for ERP candidates)

** ERP existing students must pay the fees on or before 16th August.

*** The fee structure has been enhanced by 15% for the ERP students on roll prior to

1st August 2017.

Particulars

*ERP

**ERP (GOVT

ORGN)

**ERP

(PVTORGN)

ERP(SC/ST)

Student’s

Tuition Fee

50000

100000

150000

Fully waived

Gymkhana Fee

1200

Other Academic

Fees

3700

Students

Emergency Fund

300

Total

55200

105200

155200

5200

PAYMENT in

Instalment’s

I

5520

105200

II

155200

III

39

6.1.2 Tuition and other annual fees (for SC/ST existing students) – must pay on or

before 16th August

6.1.3 Due Date

For students joined in August

For students joined in January

Period

Due Date

Period

Due Date

I Instalment (August –

16th August

I Instalment (January –

16th January

October)

March)

II Instalment

(November

15th November

II Instalment (April –

17th April

– December)

July)

III Instalment (January

–

16th January

III Instalment (August –

15th August

July)

December)

Note: Those students who are in receipt of scholarship/fellowships will have their I, II, III

instalment fees deducted from their scholarship/fellowship payable in the month of

August, November and January respectively. Students who are not in receipt of

scholarship/fellowship and those who under the DBT scheme have to pay the fees as

per the due dates given in the Table above. However, if the due date falls on a holiday,

the fees must be paid on the next working day without fine. Those students who do not

pay the fees within the due dates will be levied a fine of Rs.20/- per week.

Particulars

$PhD

MTech

(Res)

*Int. PhD

(for II

year)

$MTech

/MDes

Bachelor of

Science

(Research)

Programme

MMgt

Tuition Fee

Fully waived

Gymkhana

1200

Fee

Other

3700

50000

Academic

Fees

Students

300

Emergency

Fund

TOTAL

5200

51500

40

C. For SC/ST Regular and QIP Candidates

Fees payable from the 2nd year onwards:

Programme

Tuition Fees

Other Fees (in Rs.)

PhD

Fully Waived

5,200

MTech (Research)

Fully Waived

5,200

MTech/M Des

Fully Waived

5,200

Int. PhD

Fully Waived

5,200

MMgt

Fully Waived

51,500

D. Due Dates

For students joining in the August term: 15 August 2017

Note:

1. For students who receive scholarships/fellowships, the fees will be deducted from

the scholarship/ fellowship payment in the month of August.

2. Students who do not receive scholarships/fellowships have to pay the fees on or

before the dates prescribed above.

3. The tuition and other academic fees are to be paid before submission of the

thesis. No payment will be accepted thereafter.

6.2 Penalties

6.2.1 If a student fails to pay tuition and other fees by the due date, any one or more of the

following penalties will be levied:

i. Overdue charges of Rs. 20/- per week or part thereof;

ii. Stoppage of scholarship and/or loss of attendance for the period of non-payment;

iii. Withdrawal of permission to take the examinations or to continue research; and

Note: Cancellation of registration.

6.2.2 If the last date of payment is a holiday, the fees can be paid without penalty on the next

working day.

41

6.3. Deposits (Refundable)

Deposit :

Amount in Rs

Statutory Deposit :

Rs. 7,500/-

Library Deposit :

Rs. 7,500/-

6.3.1 The deposits cover liabilities such as:

(a) Damage of apparatus or other property

(b) Wastage of materials

(c) Fines

(d) Hostel and dining hall dues

(e) Loss of Books and Other dues

6.3.2 A request for refund of Statutory and Library deposits is to be submitted at the

time of leaving the Institute. Students should submit the request through the Chair of the

department.

6.3.3 Concessions: Students belonging to SC and ST communities are exempted only

from tuition fees. (Except for candidates under the External Registration Programme)

42

7 Scholarships and Fellowships

The details of scholarships and fellowships available to research and course students

are given below.

7.1 The details of Scholarship/Fellowships are as given below:

Programme

Scholarship/Fellowship per month (Amount in Rs.)

PhD

31,000/- (for the first two years)

35,000/- (for third, fourth and fifth year)

MTech (Research)

12,400/- (for 2 years)

MTech/MDes

12,400/- (for 2 years)

16,000/- (for the first two years)

Integrated PhD

31,000/- (for third and fourth year)

35,000/- (for fifth, sixth and seventh year)

Financial Assistance

Ph D

12,000/- (for the sixth year)

MTech (Research)

5,000/- (for 6 months after 2

nd

Year)

Integrated PhD

12,000/- (for the eighth year after 7

th

Year)

7.1.1 All the students who join the Institute (except for M.Mgt programme) are eligible

for scholarship/ Fellowship from CSIR/UGC/DBT/ICMR/MHRD/AICTE/DAE (NBHM)/

DST as the case may be. Immediately on joining the Institute all the students with CSIR

JRF/ ICMR JRF/ DBT JRF/ INSPIRE / NBHM fellows must send the joining report to the

concerned authorities/agencies for activating their scholarship within 15 days from the

date of joining. The students are required to follow the individual agency guidelines for

activating the fellowship. The students are entitled for the fellowship that is

approved/released by the respective agencies. In case of UGC/JRF students, the

joining report has to be submitted to Canara Bank, IISc Campus.

7.1.2 Scholarships from GE/ INFOSYS/ IBM/ HP/ TATA/ PHILIPS/ BELL LAB/

MICROSOFT / Department of Electronics and Information Technology (Deity) are also

available for deserving students.

7.2 Application/Request for Scholarship

The scholarship request form is available in the department office. The students must

collect the same, duly fill in the particulars and submit the signed form to the department

43

office. The department office will make online request for payment of scholarship. The

scholarship is processed only through online mode.

The scholarship for the students who are under provisional admission will be processed

only after admission is regularized / confirmed. Hence, the students must upload the

certificates/documents required online in the Applicant’s Interface and produce the

same at the Admissions office for regularizing the admission (on or before 31st

October).

7.3 Payment of scholarship

Payment of scholarship for the month of August will be processed in the first week of

September and the scholarship will be credited to the student’s bank account on the last

working day of September. The payment of scholarship is based on the attendance of

the previous month sent from the department office to the Finance and Accounts

section during the 2nd week of the following month. The scholarship requests must be

certified by the Advisor/Research Supervisor with regard to attendance and the

satisfactory progress of work and duly signed by the department Chairperson. The

certified requests will be filed in the department office.

i Scholarship for Research Programme:

Research Associateship (RA) is available for a maximum of 12 months from the date of

submission of thesis for all the Ph D programmes. The Research Supervisor will have to

indicate Debit Head (funds) for RAship.

.

Programme

Scholarship

Financial Assistance

MTech (Res)

2 years

6 Months

Int. PhD

7 years

1 Year

PhD (Engg)

5 years

1 Year

PhD (Science)

5 years

1 Year

ii Research Associate ship :

Programme #

Eligible if PhD thesis is submitted within

PhD (Science)

5 Years

Int. PhD

7 years

PhD (Engg) with ME/ M Tech

4 years 6 months

PhD (Engg.) With BE/B Tech/MSc

5 years

44

7.4 Scholarship Criteria for MTech / MDes/ MTech (Research) students

i 8 to 10 hours (per week) of teaching and research work, as assigned by the

Institute

ii An undertaking not to leave the course midway.

7.5 Payment of scholarship

The scholarship will not be paid till all dues in respect of the preceding months are

cleared. For the ME/MTech/ MDes students, payment for the period of vacation/recess

will be made only when they rejoin the Institute after the vacation or recess. If a student

undertakes project work outside the Institute during these periods, payment will be

made on production of a certificate of attendance and satisfactory progress in the

training along with a declaration that he/she has not received any other emoluments

during any part of this period. In the event of the student having received any

emolument during the project work, no scholarship will be paid.

7.5.1 Students are required to provide the account number and the name of the bank

on the scholarship bill for crediting the scholarship amount.

7.5.2 Students must submit their scholarship bills to the department by 20th of the

month in order to receive payment in time.

7.5.3 Sponsored candidates from other institutions can be considered for scholarship

or financial assistance only if they have not received any emoluments from the

sponsoring organization.

7.6 Renewal of Scholarship / Financial Assistance

7.6.1 Research and Integrated PhD Programmes: Based on the specific

recommendation of the

7.6.2 Research Supervisor(s) and the Chair of the department, the scholarship may be

renewed up to a maximum period of 5 years for PhD, 2 years for MTech (Research) and

6 years for Integrated PhD registrants. Beyond this period, financial assistance may be

sanctioned for needy students for a period of one year for PhD & Int. PhD students and

for six months for MTech (Research) students, based on recommendation by the

Research Supervisor(s) and the Chair of the department.

7.6.3 MTech/ MDes Programmes: The scholarship will be awarded for 2 years

provided the student earns grades that satisfy the minimum requirements for

continuation in the programme.

7.6.4 Scholarships/Fellowships from other Organisations

45

7.7 GARP Funding to Support Conference Travel for PhD and MTech (Research)

students

i. Research students are eligible to get GARP funding for presenting a paper in a

conference.

ii. The maximum amount available per student is Rs 200,000.

iii. A student can utilize this amount for one or two trips.

iv. GARP funds are not available to those PhD students who have completed 6

years. Int. PhD students are not eligible to get the support after completing 8 years.

MTech (Research) students are not eligible to get support after completing two and

half years.

Sl. No

Programme

1

NBHM

2

Microsoft

3

Bristol-Myers Squibb (BMS)

4

UGC Research Fellowship

5

Inspire Fellowship (DST)

6

T.J. Gautam/J. Ganguly

7

Bristol Myers Squibb

8

UGC Research Fellowship

9

Inspire Fellowship (DST)

10

CSIR Fellowship

11

ICMR

12

DBT

13

CSIR Fellowship

14

ICMR

46

8 Students’ Assistance Programme

8.1 Students’ Assistance Programme (SAP)

8.1.1 Rendering Assistance under SAP is mandatory for all regular PhD and Int.

PhD students and optional for MTech (Research) students. Students who are to be

engaged in SAP should have their candidacy confirmed for the programme of study.

However, the students who have not taken their comprehensive examination also

could be allowed to do mandatory SAP with the approval of the Deans on the

recommendations of the Instructor and the Chairman or DCC of the Department. To

declare that the student has rendered the mandatory assistance under SAP, the

duration of assistance should be between 60-120 hours in a particular term subject to

the condition that it should not be more than 50 hours per month. The declaration

that the student has rendered the mandatory assistance under SAP is compulsory to

hold the colloquium of the student. For the mandatory one term assistance under

SAP, no financial compensation is admissible. The students who are to be engaged

for second and subsequent terms will have lower preference compared to the

mandatory term students. The rate of payment for assistance rendered after the

mandatory service will be at 100/- per hour. The work load on students engaged in

teaching assistance should be limited to 50 hours per calendar month and 120 hours

per term. The mandatory assistance under SAP is applicable to all students who

joined for PhD and Int. PhD programme through the 2011 admission and onwards.

All such requests should be submitted well within the course period and certainly

within the financial year during which the student’s assistance was sought.

8.2 Students’ Aid Fund

8.2.1 Each student shall contribute at least 50 per annum. Donations are also

received from other sources.

8.2.2 The Fund is administered by a Committee constituted by the Director. This

Committee prescribes operational rules for sanction of assistance from the Fund

from time to time.

8.2.3 Assistance in the form of loans from the fund is available to poor students to

meet:

i tuition fees;

ii purchase books, instruments and stationery necessary for the course

or research programme;

iii other expenses connected with their work and for their maintenance at

the Institute as may be approved by the Committee; and

iv Hostel, dining hall, medical expenses, etc.

8.2.4 No payment shall be made by way of scholarships or prizes to students.

8.2.5 This assistance in the form of loans will be as reimbursement of expenditure

incurred. The amount will be recovered in equal instalments. The number of

instalments will be decided at the time of sanctioning the loan.

47

8.2.6 Requests for assistance should be made to the Academic Section in the

prescribed form.

8.2.7 Financial Assistance for Medical Care.

8.2.8 Students can get limited assistance to meet the cost of expenditure incurred in

case of hospitalization, from the Students’ Medical Care Fund, formed out of

contributions made by the students and a matching grant made by the Institute.

48

9 Discontinuation of Studies

Discontinuing studies at the Institute immediately after joining or on personal ground

Students who wish to discontinue their studies due to personal reasons, or who get

an appointment to work in PSUs/Private Sector must follow the procedures given

below before leaving the Institute.

i Write a letter to the Chairperson of the department intimating about your wish

to discontinue your studies, obtain his endorsement on the letter.

ii Collect proforma of “No Dues Certificate” from the department office, and get

the clearance from all the departments/sections like Hostel, Library, Gymkhana,

Finance and Accounts, SERC.

iii Pay your Mess/Hostel charges, if any, by a Challan from the Hostel Office.

iv Submit all the above 3 documents in original to the Admissions Unit. Take 2

Photostat copies of these documents before submitting, one for your reference and

one to the department office.

v On receipt of the above documents, Academic/Admissions Unit will issue a

discontinuation “Memo”, collect your copy and then leave the Institute.

vi The refundable deposits i.e. Statutory Deposit, Library Deposit, and the Hostel

Deposit will be refunded by way of cheque to your address printed on the

discontinuation Memo. In case, there is a change/correction in the mailing address,

you must make the correction and inform the same to the Admissions Unit before

leaving the Institute.

vii After 15 days from leaving the Institute, you may contact the Finance and

Accounts for the refund status on telephone no: 080-22932570.

viii The students who get admitted to MTech/ MDes/ MTech (Research) based on

GATE/ CEED scores, must surrender the scholarship received as on the date of

discontinuation (if any) before leaving the Institute along with the No Dues Certificate

49

10 Discipline, Attendance and Leave Rules

10.1 Discipline

10.1.1 Students are expected to dress and to conduct themselves in a proper manner.

10.1.2 All forms of ragging are prohibited. If any incident of ragging comes to the notice

of the authorities, the student will be given the opportunity to explain. If the explanation

is not found satisfactory, the authorities can expel him/her from the Institute.

10.1.3 Students are expected to conduct themselves in a manner that provides a safe

working environment for women. Sexual harassment of any kind is unacceptable and

will attract disciplinary action. Further details can be obtained from the website

http://biochem.iisc.ernet. in/~bchss/policy.htm

10.2 Attendance

10.2.1 Students are required to attend lectures and other academic activities.

Applications for leave of absence are to be made through the Advisor or Research

Supervisor(s). Any type of absence for more than 10 days should be notified to the

Academic Section immediately.

10.3 Leave

10.3.1 A student is eligible for the following leave:

10.3.2 Leave on personal grounds: 30 days a year with scholarship.

10.3.3 Leave on medical grounds: Up to 30 days a year with scholarship for extended

sickness normally requiring hospitalization.

10.3.4 Women research scholars can avail maternity leave for 180 days with

scholarship once during the tenure of studentship. In case maternity leave is taken the

woman student will be permitted an additional year to submit her thesis (before the

registration is cancelled). The women students who take maternity leave, the Institute

will need to commit to pay 180 days additional scholarship.

10.3.5 Medical leave for periods of less than 7 days is not permitted.

10.3.6 A Medical Certificate and a subsequent Fitness Certificate from the CMO of the

Institute are required for resumption of studies.

10.3.7 A combination of different types of leave is not normally permitted.

10.3.8 No carry-over of leave is permitted. Any unused leave under categories

50

10.3.9 With regard to leave, the year is reckoned as follows:

a) For Research students: From the date of joining.

b) For Course students: From the date of commencement of the first term,

irrespective of the date of joining.

10.3.10 Leave availed in excess of the permissible limit will be treated as leave without

scholarship.

10.3.11 Students permitted to attend approved conferences may be considered to be

on duty.

10.3.12 Students going abroad for collaborative research work with the approval of the

SCRC are entitled to get their scholarship for up to

i 3 months for MTech (Research) candidates and

ii 6 months for Ph D candidates.

51

11 Code of Ethics and Conduct

11.1 At the time of admission, each student must sign a statement accepting the code

of ethics and conduct*, and giving an undertaking that:

i he/she will complete his/her studies in the Institute; and

ii If he/she is forced to discontinue studies for any legitimate reasons, it will

be done only with permission from the Deans.

11.2 If a student commits a breach of the code of conduct, he/she will be asked to

leave the Institute and will not be eligible for the following:

11.2.1 Re-admission for a period of three years; and

11.2.2 Issue of grade card or certificate for the courses studied or work carried

out.

11.3 On account of misconduct or unsatisfactory work, the Deans may withdraw the

scholarship at any time and/or decide that the scholarship has to be refunded from the

date of the last award.

11.4 In various phases, one is faced with issues of integrity and conflict of interest.

Behaviour of all Institute faculty, students and research workers must be in

conformance with the Academic Integrity policy that is given in the next Section

52

12 The Sexual Harassment Complaint Committee

Sexual harassment includes such unwelcome sexually determined behaviour

(whether directly or by implication) as physical contact and advances, demand or

request for sexual favours, sexually coloured remarks, any other unwelcome physical,

verbal or non-verbal conduct of a sexual nature. It is discriminatory when the aggrieved

woman has reasonable ground to believe that her objection would disadvantage her in

connection with her employment, or when it creates a hostile working environment. In

accordance with the Hon’ble Supreme Court’s decision, a Sexual Harassment

Complaint Committee (SHCC) was constituted in April 2003.

The SHCC will provide equal opportunity for all women in IISc, without regard to

age, to lodge complaints of any sexual harassment in the work place. The affront to

personal dignity that occurs as a result of sexual and other types of harassment

constitutes an action unbecoming of a student/ staff member of the Institute and will

attract appropriate disciplinary action. Complaints may be made verbally or in writing at

any time.

The Government of India (GoI) has enacted the Protection of Women from

Sexual Harassment at Workplace (Prevention, Prohibition and Redressal) Act (the SH

Act), 2013. For details, see:

http://www.shebox.nic.in (SHe-Box – Ministry of Women & Child Development)

https://www.rightsofemployees.com/2018/01/26/sexual-harassment-at-workplace/

12.1 ICASH Policy 2017

Sexual harassment includes such unwelcome sexually determined behaviour (whether

directly or by implication) as:

i Physical contact and advances

ii A demand or request for sexual favours

iii Sexually coloured remarks

iv Any other unwelcome physical, verbal or non-verbal conduct of a sexual

nature

v Behaviour such as this constitutes an action unbecoming of a student/staff

member of the Institute and will attract appropriate disciplinary action.

The Internal Committee against Sexual Harassment (ICASH) will provide equal

opportunity for all IISc personnel, without regard to gender or age, to lodge complaints

of any sexual harassment in the work place.

53

Any of the following may be contacted verbally or in writing at any time, for lodging

complaints

i. Prof. Dipshikha Chakravortty, MCB (Chair) Send e-mail : [email protected]

ii. Prof. C. S. Manohar CE Send e-mail : [email protected]

iii. Prof. Kusala Rajendran CEAS Send e-mail : [email protected]

iv. Dr R Nirmala, Health Centre Send e-mail : nir2901@yahoo.com

v. Mr. M. C. Jayaprakash –Send e-mail : [email protected]/

vi. Ms. Shweta Luthra SASHA(NGO), Bengaluru

Students (one each from UG, Masters and PhD) Internal Committee against Sexual

Harassment (ICASH)

54

13 Academic Integrity

13.1 Cases of ethical lapses within institutions of scientific research are increasingly

being reported in the news. In this context, we need to create awareness and come up

with a set of clear guidelines to maintain academic integrity. A flourishing academic

environment requires responsibility at the individual and community levels. The three

broad categories of improper academic behaviour to be considered are: I) plagiarism, II)

cheating and III) conflict of interest.

13.2 Cases of plagiarism are the use of material, ideas, figures, code or data without

appropriate acknowledgement or permission (in some cases) of the original source.

This may involve submission of material, verbatim or paraphrased, that is authored by

another person or published earlier by oneself. Examples of plagiarism include:

i Reproducing, in whole or part, text/sentences from a report, book, thesis,

publication or the internet.

ii Reproducing one’s own previously published data, illustrations, figures,

images, or someone else’s data, etc.

iii Taking material from class-notes or downloading material from internet

sites, and incorporating it in one’s class reports, presentations, manuscripts or

thesis without citing the original source.

iv Self-plagiarism, which constitutes copying verbatim from one’s own

earlier, published work in a journal or conference proceedings without

appropriate citations.

The resources given in Subsection 7.7 explain how to carry out proper referencing, as

well as examples of plagiarism and how to avoid it.

13.3 Cheating is another form of unacceptable academic behaviour and may be

classified into different categories:

i Copying during exams, and copying of homework assignments, term

papers or manuscripts.

ii Allowing or facilitating copying, or writing a report or exam for someone

else.

iii Using unauthorized material, copying, collaborating when not authorized,

and purchasing or borrowing papers or material from various sources.

iv Fabricating (making up) or falsifying (manipulating) data and reporting

them in thesis and publications.

13.4 Guidelines for academic conduct are provided below to guard against negligence

as well as deliberate dishonesty:

i.Use proper methodology for experiments and computational work. Accurately

55

describe and compile data.

ii.Carefully record and save primary and secondary data such as original

pictures, instrument data readouts, laboratory notebooks, and computer

folders. There should be minimal digital manipulation of images/photos; the

original version should be saved for later scrutiny, if required, and the changes

made should be clearly described.

iii. Ensure robust reproducibility and statistical analysis of experiments and

simulations. It is important to be truthful about the data and not to omit some

data points to make an impressive figure (commonly known as “cherry

picking”).

iv.Lab notebooks must be well maintained in bound notebooks with printed page

numbers to enable checking later during publications or patent. Date should

be indicated on each page.

v.Write clearly in your own words. It is necessary to resist the temptation to

“copy and paste” from the internet or other sources for class assignments,

manuscripts and thesis.

vi.Give due credit to previous reports, methods, computer programs, etc. with

appropriate citations. Material taken from your own published work should also

be cited; as mentioned above, it will be considered self-plagiarism otherwise.

13.5 Conflict of Interest: A clash of personal or private interests with professional

activities can lead to a potential conflict of interest, in diverse activities such as

teaching, research, publication, and work on committees, research funding and

consultancy. It is necessary to protect actual professional independence, objectivity and

commitment, and also to avoid an appearance of any impropriety arising from conflicts

of interest. Conflict of interest is not restricted to personal financial gain; it extends to a

large gamut of professional academic activities including peer reviewing, serving on

various committees, which may, for example, oversee funding or give recognition, as

well as influencing public policy. To promote transparency and enhance credibility,

potential conflicts of interests must be disclosed in writing to appropriate authorities, so

that a considered decision can be made on a case-by-case basis. Some additional

information is also available in the section below dealing with resources.

13.6 Individual and Collective Responsibility: The responsibility varies with the role

one plays.

13.6.1 Student roles: Before submitting a thesis (ME, MSc, or PhD) to the

department, the student is responsible for checking the thesis for plagiarism

using software that is available on the web (see resources below). In addition,

the student should certify that they are aware of the academic guidelines of the

Institute, have checked their document for plagiarism, and that the thesis is

original work. A web-check does not necessarily rule out plagiarism.

13.6.2 Faculty roles: Faculty should ensure that proper methods are followed for

experiments, computations and theoretical developments, and that data are

properly recorded and saved for future reference. In addition, they should review

manuscripts and theses carefully. Apart from the student certification regarding a

56

web-check for plagiarism for theses, the Institute will provide some commercial

software at SERC for plagiarism checking. Faculty members are encouraged to

use this facility for checking reports, theses and manuscripts. Faculty members

are also responsible for ensuring personal compliance with the above broad

issues relating to academic integrity.

13.6.3 Institutional roles: A breach of academic integrity is a serious offence with

long lasting consequences for both the individual and the Institute, and this can

lead to various sanctions.

i In the case of a student, the first violation of academic breach will

lead to a warning and/or an “F” course grade. A repeat offence, if deemed

sufficiently serious, could lead to expulsion.

ii It is recommended that faculty bring any academic violations to the

notice of the department chairperson. Upon receipt of reports of scientific

misconduct, the Director may appoint a committee to investigate the

matter and suggest appropriate measures on a case-to-case basis.

13.7 References:

[1] National Academy of Sciences article “On being a scientist,”

http://www.nap.edu/openbook.phpfirecord_id=4917&page=R1

[2] http://www.admin.cam.ac.uk/univ/plagiarism/

[3] http://www.aresearchguide.com/6plagiar.html

[4] https://www.indiana.edu/~tedfrick/plagiarism

[5] http://www.files.chem.vt.edu/chem-ed/ethics/index.html

[6] http://www.ncusd203.org/central/html/where/plagiarism_stoppers.html

[7] http://sja.ucdavis.edu/files/plagiarism.pdf

[8] http://web.mit.edu/academicintegrity/

[9] http://www.northwestern.edu/provost/students/integrity/

[10] http://www.ais.up.ac.za/plagiarism/websources.htm#info

[11] http://ori.dhhs.gov/

[12] http://www.scientificvalues.org/cases.html

57

14 Facilities at Institute

14.1 J R D Tata Memorial Library

The J.R.D. TATA Memorial Library, at the Indian Institute of Science, is one of the

oldest yet modern Science and Technology libraries in India. Started in the year 1911

as one of the first set of departments in the Institute, it has become a precious national

resource centre in the fields of Science and Technology. The library is centrally located

with four floors with lift facility and has a total area measuring about 5,000 sq. mts. The

collection of the Library which includes books, journals, reports, theses, Indian Patents

and standards is regarded as one of the richest collections in the country. This rich and

valuable collection built over ten decades has some of the rare reference materials and

back volumes of several important journals. Apart from its print resources, the Library

has access to a large collection of e-journals, eBooks and databases. Functioning as an

effective support system for information services across the campus continues to be the

primary goal of the library.

The library has a total collection of about 5 lakh documents which includes books and

monographs, bound volumes and periodicals, theses, standards, technical reports etc.

It subscribes to over 750 current e-journals. In addition to Library subscriptions, the

e-Shodh Sindhu Consortium (INFLIBNET) provides access to over 8000+ e-journals.

The Library continues to maintain pre-eminence in providing access to a large number

of e-resources. Some of the major e-resources include the complete journal publication

of the following Societies:

1. American Chemical Society - ALL journals and its Archive

2. American Institute of Physics - Journals and Archive

3. American Physical Society Journals, including Physical review Online (PROLA)

Collection

4. American Society for Microbiology - ALL Journals

5. Annual Reviews

6. ASCE Journals

7. ASME Journals

8. Association of Computing Machinery (ACM) Journals

9. ASTM Journals and Standards

10. Elsevier collection

11. Emerald full-text

12. Economic & Political Weekly

13. IEEE / IEE Journals

14. Institute of Physics Publishing - Complete collection including its Archive

15. JSTOR Archive

16. Nature

17. Oxford University Press - Complete Mathematics, Physical and Life Science

Collections

18. Project MUSE

19. Royal Society of Chemistry - ALL Journals and its Archive

20. Society for Industrial and Applied Mathematics (SIAM) - Complete journal collection

and Archive

21. Springer collection

22. Wiley collection

58

Some of the Backfile collections to which access is provided on a perpetual access

basis include:

i Elsevier Backfiles in eleven subjects categories such as Biochemistry,

Organic Chemistry, Inorganic Chemistry, Physical and Analytical Chemistry,

Chemical Engineering, Materials Science, Mathematics, Physics General,

Pharmacology, Neuroscience, Engineering Technology

ii Wiley InterScience backfiles in eight subject categories which include

Biochemistry, Polymer Science, Analytical Science, Cell and Developmental

Biology, Chemistry, Genetics & Evolution, Materials Science, Physics and

Astronomy

iii The following backfiles have been added to the e-collection in the recent

past :

• Nature backfiles

• American Chemical Society Legacy Archive

• Institute of Physics Publishing Journal Archive

• OUP Archive

14.1.1 Major databases subscribed include

• CAPITALINE

• CRISIL

• EBSCOhost

• ISID (The Institute for Studies in Industrial Development)

• J-GatePlus

• MathSciNet (AMS)

• REAXYS (Elsevier)

• SciFinder Scholar

• Scopus (Elsevier)

• Turnitin - Internet-based plagiarism-detection service

• Web of Science

14.1.2 ePrints & ETD Digital Repositories

ePrints@IISc (eprints.iisc.ernet.in) is one of the earliest and largest Institutional

Repositories in the country. The ePrints@IISc was started by the erstwhile

National Centre for Science Information. It is currently being managed by the

J.R.D. Library. The repository collects, preserves, and disseminates in digital

format the research output created by the IISc research community. The

repository content can be accessed through the search and browse

functionalities. As on date, the total number of publications in the repository is

about 46,000+.

etd@IISc (etd.iisc.ernet.in) is the digital repository of Theses and Dissertations of

IISc, Bangalore, India. This repository has been developed to capture,

disseminate and preserve the research theses of IISc. The repository content

can be accessed through the search and browse functionalities. As on date, the

total number of records in the repository is about 3800+.

59

14.1.3 Library Automation

Library has been using LIBSYS, a Library Management Software for its functions

such as Acquisition, Cataloguing, Serials Control, and Circulation. Online access to

Library holdings data is through WEB-OPAC. Users have the facility to browse and

search the Library catalogue and view the status of a document or their own

transactions and make on-line reservations for a document issued.

14.1.4 Working hours

Monday – Saturday 08:00 to 2:00 AM (Next day)

Sunday 09:00 to 17:00 hrs

General Holiday’s 10:00 to 16:00 hrs

14.1.5 Circulation rules and procedures:

Items that can be borrowed

i. Books

ii. Series Publications

iii. Reference Books (except Handbooks, Dictionaries, Encyclopaedias, etc.)

Loan Period:

i. Books (General) 14 days

ii. Periodicals (bound/series/references) 48 hours

14.1.6 Library Website

The Library maintains its own web portal (http://library.iisc.ac.in/) and the portal acts

as a one-stop-shop to access all the information related to the library including services

& facilities available, Web OPAC, links to all e-resources subscribed, Staff etc.

14.2 Health Centre

Medical services for students are provided at the Health Centre. It has out-patient and

in-patient facilities served by Medical Officers and nursing staff. Specialists in the areas

of eye, dental and psychiatry visit the Health Centre regularly. There is a doctor on duty

to look after emergency cases at night.

Diagnostic facilities like a clinical laboratory, an X-ray facility, ECG and ultrasonography

are available. Cases requiring other specialist services are referred to appropriate

centres/ hospitals.

All regular students are covered by the “Students Health Care Scheme” which permits

reimbursement of medical expenses incurred as per norms. Students must undergo a

medical examination at the time of joining only and medically fit candidates are admitted

to the Institute. Health insurance is mandatory for all Institute students.

60

14.3 Hostels and Dining Halls

Adequate accommodation is available for all the registered students of the Institute in

the hostels. There are four dining halls: Vegetarian ‘A’ & ‘D’, Composite ‘B’ and ‘C’

(Both vegetarian and non-vegetarian).

Charges towards Hostel facilities per month are given below:

i . Refundable deposits (revised w.e.f 01/08/2017)

Deposits

Existing

Revised

Hostel

30,000

20,000

Hostel (for Married apartment)

30,000

20,000

Statutory

7,500

7,500(No change)

Library

7,500

7,500(No change)

ii Advance payment for Mess and Room charges from 2017 onwards (w.e.f.

01/08/2017)

Advance payment for the

months of

Amount @ Rs.5000/-

p.m.

To be remitted on or

before

August to December

25,000

1st August

January to April

20,000

1st January

May to July

15,000

1st May

61

iii Hostel Charges

i. Single Room charges per student per month

Students admitted to

General

SC/STs

Bachelor of Science

400

200

(Research)

Integrated PhD

650

325

ME/MTech/MDes/

400

200

MMgt/ MSc (Engg)

(ii) Double Room charges per student per month

Students admitted to

General

SC/STs

BS (Research)

200

100

Integrated PhD

325

160

ME/MTech/MDes/

200

100

MMgt/ MSc (Engg)

PhD

325

160

Others

900

Others

(RE/SP/ERP/QIP/

2000

RA/PA)

Others (STW)

1200

Others

1800

PhD

650

325

62

(iii) Married Apartment charges per month

Type of Apartment

General

SC/STs

Bhaskara

1,800

Kapila

1,800

Kaveri

2,250

Ramanujam

2,250

Aryabhatta

(1) Double Room

2,250

(2) Single Room

1,350

(iv) Other charges

For single &

For married

double room

apartment

Particulars

Amount in Rs.

Establishment Charges

200.00

Amenities Charges

200.00

Electricity & water charges

200.00

Mess Amenities Charges

1000.00

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Allotment Rules for Married Student Apartments:

Eligibility:

Students should submit the valid proof of marriage for consideration in a prescribed

format that is available in the Hostel Office.

The students desirous of married apartment should have valid registration at the time of

application for allotment, and allotment is subject to following exclusions:

i PhD students – not eligible for allotment after 4 ½ years of their

registration.

ii Integrated PhD students - not eligible after 6 ½ years of their registration.

iii MTech (Res) students – not eligible after 1 ½ years of their registration

If the student and the spouse are both students of the Institute, only one can apply for

the married apartment.

Procedure for allotment:

i Applications will be invited on occurrence of vacant apartment for

allotment.

ii The vacant apartments along with category to which it is admissible will be

displayed in the Hostel

i. Office/Messes and also it will be broadcasted through email.

iii Separate seniority lists will be maintained for regular Research students,

Research Associates and the QIP students.

iv The allotment will be made in respective category based on the seniority.

The list of seniority of the respective category will be displayed for information of

the concerned in the Hostel Office.

v The allotment will be made on the date notified in advance to the students

who have applied for the apartment based on the seniority.

Method of fixing seniority:

The seniority of allotment for the married apartment is made in consideration of the

following:

i The year of joining the Institute is the basis (SR Number in the ID card

gives the year of joining).

ii The seniority in respect of Integrated PhD is determined after subtracting

one year from the total period up to last date of application commencing from the

date of joining.

64

iii The seniority in respect of MTech students who continue for a PhD at the

Institute will be determined by adding one year to the total period from the date of

joining the PhD.

iv The seniority in respect of MTech (Research) students who continue for

PhD at the Institute after submission of thesis will be calculated by adding two

years to the total period from the date of joining the PhD.

v The PhD students who continue as Research Associates, their seniority

will be determined by addling one year to the date of joining the RA position.

Duration of allotment of married apartment:

i The period of allotment of married apartment is 2 years and 9 months

only.

ii On specific request and on the recommendation of the department with

valid reasons the extension for a maximum period of 3 months will be

entertained.

iii The period of allotment ends on the day of defense of the thesis even if

the period is within the permissible period indicated above. No extension will be

provided under any circumstances.

iv The period of allotment under clause (1) and extension under clause (2) is

subject to following conditions for each programme:

a. PhD students – no extension for stay beyond 6 years from the date

of registration.

b. Integrated PhD students – no extension for stay beyond 8 years

from the date of registration.

c. MTech (Research) students – no extension for stay beyond 3 years

from the date of registration.

d. QIP students - no extension for stay beyond 4 years from the date

of registration.

v PhD students who continue at the Institute as Research Associates will

have to vacate the married apartment if in occupation under Regular Research

Student quota on expiry of the period indicated in clause (1) and on extension if

any under clause (2). However, Research Associates can apply for the

apartment under Research Associate quota which will be allotted subject to

availability of apartment meant for the Research Associates, if the criterion of

seniority under Research Associate category is fulfilled.

vi If the couples are students of the Institute, under no condition shall their

combined period of stay in the married apartment, even under separate

applications, exceed the period of stay indicated under clause (1) and extension

if any under clause (2).

65

vii The extension permissible under clause (2) is limited to only once and for

any extraneous reasons the married apartment is required, they can apply

separately for DDQ/CDQ quota with concerned authorities.

Penalty for overstay:

i Any stay beyond the permissible period will attract fine and the rate of fine

levied shall be as under:

a. First month Rs.100/- per day over and above the apartment rent,

licence fee and other charges.

b. Second month Rs.120/- per day over and above the apartment

rent, licence fee and other charges.

c. Third month Rs.140/- per day over and above the apartment rent,

licence fee and other charges.

ii On expiry of this period if the married apartment is not vacated, it will be

locked by the Hostel office.

Other conditions:

i The students allotted the married apartment has to vacate the apartment

within one month, if neither the spouse nor child is staying with the allottee. If the

allottee fails to vacate, a fine, to be decided by the Chairperson, Council of

Wardens will be levied over and above the penalty indicated under the clause of

penalty. In spite of this, if not vacated, the apartment will be locked by the Hostel

office.

ii If the students staying in hostel are allotted married apartment, they must

vacate the hostel room in occupation by them within seven days from the date of

allotment of married apartment. If the spouse is also a student of the Institute and

in occupation of hostel room, both of them must vacate the hostel rooms within

seven days from the date of allotment. If they fail to vacate within seven days the

licence fee for both hostel room and married apartment will be charged apart

from locking the hostel room in occupation.

66

14.4 Students’ Council

Office Bearers 2019

Students’ Council (SC) is the representative body of the entire student community of the

Indian Institute of Science. It is an interface between the students and the

administration, and works together with the students to identify and address concerns

that affect them, directly or indirectly. The SC also represents the interests of the

students and takes an active role in discussions and decisions affecting the student

community.

The Students’ Council is also invested in the all-round development of the students and

organizes several extracurricular activities throughout the year. These activities include

sporting and cultural events organized in association with the Gymkhana and the

different activity clubs on campus. The Students’ Council also coordinates the student

volunteer effort for the various Institute events like Sangam - Freshers’ welcome party

and the Open Day thus actively encouraging student participation and contribution. The

motivation is to instil a sense of social responsibility and a drive to give back to society.

In addition to this, SC also takes a stand on issues of social importance and organizes

the student body in their protests and acts as united voice of the students of the

institute. This is aimed at making the students’ aware of the outside world and

encourage them to take a stand for what is right.

The office bearers of SC are elected for a term of one year. Nominated members

constitute the Steering and Executive Committee of SC. Additionally; two

representatives from each of the departments are members of the Council. The SC is

also responsible for the constitution of the following committees:

Designation

Name

Course & Dept.

E-mail id’s

Contact No.

Chairman

Manish

Kumar

M.Tech (Civil)

[email protected]

9568336757

General Secretary

Veerendra

Rajawat

UG – 3 rd Year

[email protected]

7975893175

Hostel & Amenities

Affairs Secretary

Prince Kumar

M.Tech (Civil)

[email protected]

9873862132

Academic Affairs

Secretary

Ashish

Kumar

M.Tech (ECE)

[email protected]

8210202689

Women Affairs

Secretary

Neha

Paddillaya

PhD (BSSE)

[email protected]

9481633639

Under Graduate

Affairs Secretary

Pratyush P

UG – 1

st

Year

[email protected]

9742023109

67

Academic: All issues relating to courses, academic resources

Amenities: Looking after on-campus amenities and monitoring quality of the

existing ones

Communication: Media interface and dissemination of information to student’s

Hostel – Looking after student’s Hostel

Student Support Network: Coordinate with Counselling centre to provide

counselling platform for students

Placements: Looking after campus placements and other career opportunities

Health: Coordination between health centre and students

Women’s Welfare: Work with Women Cell for the welfare of the women

students

Cultural: Organizing and promoting intra and inter-institute cultural events

Environment: Reducing the institute’s environmental footprint, expanding the

green cover

There are also other committees like social, UG Welfare, Foreign Student Welfare

Email: [email protected]

14.4 Students’ body for Innovation and Entrepreneurship (EntIISc):

EntIISc is the abbreviation for ‘Entrepreneurship and Innovation at IISc’. It is a student-

run forum to encourage, promote and support entrepreneurship and innovation activities

at IISc. It aims to become a welcoming forum to promote and sustain entrepreneurial

spirit and facilitate ideas and networking by means of events, workshops and training.

The beneficiaries include students, faculty, research staff and associates.

Vision: The vision of this club is to leverage the unique ecosystem of IISc to

create an international hub for entrepreneurship and innovation.

Mission: The mission of EntIISc is to be a welcoming forum to promote and

sustain entrepreneurial spirit and facilitate ideas and networking by means of events,

workshops and training.

Stakeholders:

• IISc students (primary)

• IISc community (Faculty, supporting staff and others)

• External Entities - IISc Alumni, Industry, Partners (VCs, Industry bodies,

Government, other academic institutes and interested individuals)

Objectives: Be a world class showcase for entrepreneurship and innovation by

executing professionally through:

• Innovative and comprehensive IT-driven operations

• Creative, engaging and useful events that benefit the stakeholders

68

• Metrics-driven achievements, demonstrating transparency and integrity in

actions and thoughts via constant communication to all stakeholders on a

regular basis

Events at EntIISc: Since its formal inception, the office bearers of EntIISc have

established this forum as the go-to place for all IISc students and entities external to

IISc on matters related to student entrepreneurship and innovation. EntIISc has been

able to engage about 500 students from the campus through more than 10 events

conducted during the first six months of its operation. Students and scholars of IISc,

professionals, entrepreneurs, and innovators benefited from the various sessions of

these events, such as:

Sl.No

Date

Event

Facilitator

1

18.01.14

Lean Start-up Workshop

Lean Mantra team

2

08.02.14

Facebook’s Little Eye Labs

Little Eye Lab team

3

21.02.14

LEM Workshop

Prof. Sunil Handa, IIM-A

4

04.04.14

Schemes of Development

K.L. Rao, Director, Commissioner

(MSME)

Ministry of MSME

5

10.04.14

Bio Design Workshop

InnAccel

6

28.05.14

Accidental

Mr. Vasudhendra Shroff, Author &

Entrepreneur

Entrepreneurship

7

28.06.14

How to Market Idea

Mr. Sachin Bhide, Marketing

Consultant

8

28.05.15

Women Entrepreneurship

Ms. Revathi Venkatraman,

Chairperson, Women

Entrepreneurs Committee Business

Women’s forum (FKCCI)

Become a part of EntIISc: Come and join hands with us to explore the endless

opportunities and the entrepreneur inside you. Learn. Create. Grow.

Visit us at: http://entiisc.iisc.ernet.in/

14.6 Recreational Facilities

14.6.1 Gymkhana: is the centre of cultural activity at the Institute. It has a cricket

ground, tennis, volleyball, basketball courts and a cinder track. An indoor badminton

court, table tennis, billiards, karate, shaolin-chu-kung-fu, taekwondo, chess and carrom

are a few among the many facilities in the gymkhana. Athletic and recreational facilities

at the gymkhana come as a break to regular work schedules at the Institute. It also

provides a conducive atmosphere for interaction between students and staff.

69

The gymkhana also has a good gymnasium with facilities like Home Gym, a Hercules

multi trainer and wall bar equipment.

Attached to the gymkhana is a small well-kept swimming pool where coaching classes

are also conducted during the summer. The gymkhana subscribes to about 14

magazines in English at its Ranade Library, apart from making available about 10,000

books to readers. The music room in the gymkhana houses a stereo system and record

player, with a good collection of records. There is a separate TV lounge. An indoor

Students’ Auditorium where cultural activities can be organized is available as a facility.

There is also an open-air auditorium.

14.6.2 General Facilities

The Film Club regularly screens popular and classic films in its main hall

for the benefit of the members.

The gymkhana organizes inter-departmental, inter-collegiate and inter-

university tournaments in sports, games and cultural events. ‘VIBRATIONS’ , a

week long annual cultural festival, which attracts students from institutions all

over the country and helps to bring out their inherent cultural talent, is celebrated

at the gymkhana.

A dark room facility for the photographic club situated at the gymkhana

caters to the needs of camera-loving members.

A snack parlour, which serves coffee, snacks and soft drinks to the

members, is also situated in the gymkhana premises.

14.6.3 Other general facilities at the Institute include banks, Xerox centres

(photocopying facility), travel agencies, bookstores, and a café and tea kiosk.

-----------------------------------------------------------------------------------------------------------------------

Acknowledgements:

V Nagaraja Anoop Yadav

Deputy Registrar, Academic Assistant Registrar, Academic

Primary Data:

K Chandra Naik, Academic Section