Criminal Justice Association of Georgia
By-Laws and Articles of Association
ARTICLE I Name
This organization shall be known as the Criminal Justice Association of Georgia.
ARTICLE II Objectives
SEC. 1 The objectives of this Association shall be as stated in Article II
of the Constitution
SEC. 2 To fulfill the objectives, the functions of this organization may
incorporate social and informational activities.
ARTICLE III Membership
SEC. 1 Applicants for membership must meet the requirements as set
forth in Article III of the Constitution.
SEC. 2 Applications shall be completed and sent to the Treasurer who
will process them. All dues received by the Treasurer
shall be deposited without delay in the CJAG
account. The treasurer shall forward the names of all
dues-paying members to the Secretary/Director of
Communications, who shall maintain a current
membership roster.
SEC. 3 To maintain good standing, a member must have paid the
annual dues. Dues shall be $15.00 annually, payable by
September 1 of each year.
SEC. 4 Any member six (6) months in arrears for dues after the annual
meeting shall be dropped from the Association;
reinstatement shall be according to policy established by
the Executive Board.
SEC. 5 Only regular members in good standing shall be allowed to
vote.
SEC. 6 Disciplinary procedures as found in Roberts' Rules of Order
Newly Revised shall be used (Rule No. 60).
SEC. 7 Other rules governing membership in Article III of the
Constitution shall apply.
ARTICLE IV Executive Board
SEC. 1. The Executive Board shall be as established by Article IV of
the Constitution.
SEC. 2 The Executive Board shall be invested with all powers
necessary and proper for the good governance of the
Association. Any action of the President or the
Executive Board shall be subject to challenge at the
general business meeting so long as the challenge is
placed on the agenda in a timely fashion.
SEC 3 The Executive Board shall meet at the call of the President or
of any three officers. A mid-year meeting of the
Executive Board shall occur annually, and may be held
with members physically present or through electronic
media.
SEC. 4 All members of the Executive Board shall attend called
meetings of the Association and shall be subject to recall
for absence from two consecutive meetings without
reasonable cause.
SEC. 5 The President shall faithfully execute the policies of the
Association and shall make emergency decisions when
the membership is not in session, pending approval of the
Executive Board. In the event of the President’s inability
to handle the duties of the office that may require
emergency or immediate action, the duties shall devolve
upon the Vice-President or, if the Vice-President is
unable to act, upon any member of the Executive Board,
until the Vice President can assume the duties or until the
President is able to reassume them.
ARTICLE V Officers
SEC. 1. The Officers of the Association shall be as established in
Article V of the Constitution.
SEC. 2 The terms of President and Vice President shall be for two
years.
SEC. 3 The Vice President shall ascend to the presidency at the
conclusion of the incumbent’s term.
SEC. 4 The Treasurer and the Secretary/Director of
Communications shall be chosen for two-year terms and
shall be eligible for re-election.
SEC. 5 The duties of the President shall be:
1. To preside at all Executive Board meetings;
2. To preside at all meetings of the Association;
3. To enforce the Constitution and Bylaws;
4. To appoint those committees required by the
Constitution and bylaws and such other
committees as deemed necessary to the orderly
operation of the Association;
5. To require the Treasurer, at each Annual
Meeting or at such time as the President may
direct, to present a statement of monies received,
deposited and disbursed since the last Annual
Meeting and the financial standing of
the Association;
SEC 6 The duties of the Vice President (President Elect) shall
be:
1. To assist the President in the performance of
his duties;
2. To officiate for the President in his absence;
3. To assume the responsibility for planning the
Annual Meeting;
4. To represent the Association at various
functions at the request of the President.
SEC. 7 The duties of the Secretary/Director of Communications
shall be:
1. To keep accurate minutes of the proceedings of the
Executive Board, the Annual Meeting and special and
called meetings;
2. To keep a record of the names, addresses and such
data pertaining to the membership as directed by the
Executive Board;
3. To maintain the Association’s Web Page or to work
with the Web Master;
4. To assist the President and Executive Board in
communications to the Association’s members and
from the Association to other organizations;
5. To maintain and distribute information about the
Association and facilitate communication among the
Association’s members.
6. To perform such other duties as directed by the
President or the Executive Board.
SEC. 8 The Duties of the Treasurer shall be:
1. To keep an accurate record of all monies
received, deposited and disbursed in the name of
the Association;
2. To sign all orders drawn on the funds of the
Association as authorized;
3. To perform such other duties as directed by
the President or the Executive
Board. ARTICLE VI Election, Recall and Appointment of Officers
SEC. 1 Any member can nominate any other member for office, but each
recommendation for nomination must include a statement that
the potential nominee has been contacted and that he/she is
willing, if elected, to serve and to actively carry out the duties
and responsibilities of the office. All nominations not made at
the annual meeting shall be mailed, faxed, or emailed to the
President prior to the start of the annual business meeting at
which elections are to be held.
SEC. 2 The Officers of the Association shall be elected by majority vote
of the members attending the annual meeting. The
President will announce the election results by the end of
the general business meeting at the Annual Meeting and
the results will be posted on the CJAG web site.
SEC. 3 Officers of the Association may be recalled for any violation of
the Constitution, Bylaws or rulings of the Executive
Board.
SEC. 4 Motion for recall may be made at the Association’s general
business meeting or in an Executive Board meeting. Any
officer of the Association may be removed on petition of
one-half of the members present at the general business
meeting of the Annual Convention, when such petition
shall be ratified by two-thirds of the members present.
The President shall fill vacancies in any office of the
Executive Board on an interim basis through
appointment.
SEC. 5 Procedure in the case of resignation, recall or death:
1. In the event the President resigns, is recalled, or dies, or is
otherwise unable to complete the term of office, the Vice
President shall become President and shall appoint a Vice
President subject to the advice and consent of the
Executive Board. The new President will serve the
regular term as President that he was due to have served
in addition to the remainder of the vacated presidential
term.
2. In the event the Vice President resigns, is recalled, dies, or
is otherwise unable to complete the term of office, the
President shall appoint a Vice President subject to the
advice and consent of the Executive Board. The
appointed Vice President shall hold office only until the
next Annual Meeting at which time the newly elected
Vice President will take office.
3. In the event the Treasurer or the Secretary/Director of
Communications resigns, is recalled, dies or is otherwise
unable to complete the term of office, the President shall
appoint a member in good standing to serve the
remainder of the term of office that has been vacated.
This appointment is subject to the advice and consent of
the Executive Board. The appointed officer shall hold
office until the next regular election.
SEC. 6 Other election matters are as established in Article VI of the
Constitution.
ARTICLE VII Meetings
SEC. 1 Meetings shall be held as established in Article VI of the
Constitution.
SEC. 2 In meetings of the Association and the Executive Board, the
following order of business shall prevail unless set aside
by parliamentary procedure:
1. Call to order;
2. Minutes of previous meeting;
3. Report of the President;
4. Reports of the other Officers
5. Any Committee Reports;
6. Unfinished business;
7. New business;
8. Resolutions;
9. Next meeting;
10. Adjournment.
SEC. 3 The rules contained in the latest edition of Roberts' Rules of
Order shall govern the Association in all cases to which
they are applicable, and in which they are not
inconsistent with the Constitution and Bylaws of the
Association.
SEC. 4 Special meetings shall be called at the discretion of the
President. Moreover, the President shall be required to call
such meetings upon a demand of a majority of the officers or
upon demand of ten or more members. The call for special
meetings shall be issued by mail or email or fax at least thirty
days in advance of the session.
ARTICLE VII Funds of the Association
SEC. 1. A general fund is hereby created. All revenues derived from
membership dues shall be placed in said fund.
SEC. 2 The members at large shall have the power to establish the
membership dues.
SEC. 3 The Executive Board shall have the authority to enter into
agreement with public and private agencies for the
purpose of accepting grants to aid the Association in
meeting the objectives stated in Article 2 of the
Constitution.
SEC. 4 Funds received with restrictions shall be administered in a
manner established in agreement between the grantor and
the Association.
SEC. 5 An Audit Committee consisting of of not less than three regular
members of the Association appointed by the President
shall at least annually inspect the financial records of the
Treasurer and the Secretary/Director of Communications.
The Audit Committee will submit the report of its
findings to the Executive Board and the general
membership. Immediate notification of any irregularities
will be made to the President.
SEC. 6 Upon the dissolution of the corporation, assets shall be
distributed for one or more exempt purposes within the
meaning of section 501(c)(3) of the Internal Revenue Code, or
the corresponding section of any future federal tax code, or
shall be distributed to the federal government, or to a state or
local government, for a public purpose. Any such assets not so
disposed of shall be disposed of by a court of competent
jurisdiction of the county in which the principal office of the
corporation is then located, exclusively for such purposes or to
such organization or organizations, as said court shall
determine, which are organized and operated exclusively for
such purposes.
ARTICLE VIII Committees
SEC. 1 The following committees, described elsewhere in these By-
Laws, are the standing committees of the Association:
The Executive Board and the Audit Committee. Other
committees may be established as the Executive Board or
Association sees fit.
SEC. 2 The President may create such other ad hoc committees as are
deemed appropriate. The President shall appoint the
chairpersons of all committees that do not have an
alternative method described in these Bylaws, and shall
appoint the members as appropriate.
ARTICLE IX Amendments
SEC. 1 Amendments to the Constitution shall be as established in the
Constitution.
SEC. 2 The Bylaws may be amended by vote in the same way as the
Constitution may be amended.
SEC. 3 Bylaw amendments should be labeled "Amendments to the
Bylaws".
In witness whereof, we have hereunto subscribed our names this ____ day of ____,
20__.
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President
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Vice President
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Secretary
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Treasurer