APM UCD-220
Exhibit B
August 15, 2019
1 of 9
Language Required When Letters of Evaluation are Solicited or Received
The integrity of the process of soliciting external letters for evaluation of University of California academics is
predicated on the ability of the reviewer to provide a candid and critical evaluation with the assurance of
confidentiality. Extramural letters are redacted to eliminate identifying information, and are only provided to
the candidate in redacted form. As indicated in the example below, redaction is defined as the removal of
identifying information (including name, title, institutional affiliation, and relationship to the candidate).
Information contained either in the letterhead or within and below the signature block of the letter will be
redacted. The full text of the body of the letter will be provided to the candidate and cannot be redacted.
Writers should be asked to provide a brief factual statement regarding their relationship to the candidate
below the signature block, if applicable, which will also be redacted.
A. Model statement for use when in receipt of an unsolicited letter of evaluation (including those
from other UC Davis faculty)
Thank you for sending us the letter of evaluation concerning _____, who is [a candidate for
appointment] [being considered for promotion] at the University of California, Davis, Department of
_____. Unsolicited letters are not used in the academic review process at UC Davis. Your letter has
been returned to you and all paper or electronic copies with the University have been destroyed.
Thank you for your interest in participating in our review process.
B. Model format for letters soliciting extramural evaluations for appointment to the rank of
Assistant, Associate, or Full Professor through Step 9. Note: Do not include the Step when
soliciting letters.
Dr. _____ is a candidate for a [tenured] position as [Assistant, Associate, Full] Professor, in the
Department of _____ at the University of California, Davis. As part of the appointment process, the
University requires extramural evaluations of a candidate's scholarly achievements and promise from
recognized authorities in the field.
[Add for appointment to Assistant Professor:] Appointment as Assistant Professor is made on the
basis of potential for excellence in independent research or creative activity, teaching and mentorship,
and professional service, with the expectation that the appointee will meet the standards for tenure by
the time a promotion decision is due.
[Add for appointment to Associate Professor:] Appointment to a tenured position in the University of
California system requires demonstration of "superior intellectual attainment" in independent research
or creative activity, teaching and mentorship, and professional service.
[Add for appointment to Full Professor:] Appointment as Full Professor in the University of California
system requires demonstration of "superior intellectual attainment" in independent research or creative
activity, teaching and mentorship, and evaluation of the candidate's professional activity and University
and public service. The upper levels of the professorial series are reserved for appointees having
sustained and continuing excellence in scholarship or creative achievement; University teaching and
mentorship; and service. Above and beyond that, great academic distinction, recognized nationally,
will be required in scholarly or creative achievement or teaching and mentorship.
Your name has been suggested as one able to evaluate Dr. _____'s potential for a successful career
at UC Davis. Accordingly, I am writing to request that you provide us with your candid evaluation of Dr.
_____'s scholarly contributions with particular reference to their originality and significance [add rest of